Miramar2014 Other Funds Budget
description
Transcript of Miramar2014 Other Funds Budget
CITY OF MIRAMAR, FL
Adopted Annual BudgetFiscal Year 2014
2300 CIVIC CENTER PLACE, MIRAMAR, FLORIDA 33025
Special Revenue Funds
Sp
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Special Revenue Funds
Revenues & Expenditures Summary
Revenues by CategoryGeneral Taxes - - - - - Permits, Fees 1,468,058 - - - - Intergovernmental Revenues 14,207,666 11,656,590 1,288,200 20,406,093 1,094,800 Charges for Services 1,057,377 1,020,374 1,065,900 1,042,200 1,042,200 Fines & Forfeitures 375,647 351,936 155,100 178,700 188,500 Miscellaneous Revenues 335,629 7,420 3,000 3,100 3,100 Transfer In 591,500 - 27,300 27,600 20,800 Appropriation of Fund Balance/Carryover - - - 140,753 -
Total 18,035,876$ 13,036,320$ 2,539,500$ 21,798,446$ 2,349,400$
Expenditures by CategoryPersonnel Services 2,039,351 1,899,469 1,154,100 3,738,922 1,215,600 Operating Expenses 6,311,169 4,653,296 601,600 5,983,439 537,900 Capital Outlay 1,178,152 1,113,572 47,600 793,550 68,500 Grants & Aids 4,777,771 5,103,704 92,000 9,693,860 162,000 Total Operating Expenditures 14,306,443 12,770,042 1,895,300 20,209,771 1,984,000 Capital Improvement Program 107,584 49,662 297,500 1,010,838 - Reserve - - - - - Transfer Out 2,380,945 2,269,894 346,700 577,837 365,400
Total 16,794,972$ 15,089,597$ 2,539,500$ 21,798,446$ 2,349,400$
Revenues by Fund Fund #Police Education 110 22,761 19,104 23,800 23,800 23,800 Street Maintenance 120 (385) 2,565,988 - - - - Public Safety CIP 140 (386) 298,326 - - - - Public Safety Outside Services 145 1,057,377 1,020,374 1,042,200 1,042,200 1,042,200 Economic Development 150 (001) 596,461 - - - - Law Enforcement Trust 160 356,801 337,268 158,000 229,230 167,800 Urban Area Security Int. 161 4,788,644 5,251,569 - 10,327,340 - Federal Grants 162 576,153 800,292 240,000 3,693,080 258,700 State & County Grants 163 354,607 1,632,605 404,200 1,678,100 106,700 Neighborhood Stabilization Prog (NSP) 164 3,713,651 1,228,121 - 2,460,748 - ARRA Grant 165 1,427,579 1,378,403 - 592,757 -
166 22,044 87,054 - 390,288 - Community Develop Block Grant (CDBG) 167 786,596 1,281,528 671,300 1,360,902 750,200 Park Development CIP 170 (387) 1,468,888 - - - - Total 18,035,876$ 13,036,320$ 2,539,500$ 21,798,446$ 2,349,400$
Expenditures by FundPolice Education 110 47 20,121 23,800 23,800 23,800 Street Maintenance 120 (385) 1,736,826 - - - - Public Safety CIP 140 (386) 397 - - - - Public Safety Outside Services 145 1,034,010 1,066,339 1,042,200 1,042,200 1,042,200 Economic Development 150 (001) 294,550 1,428,761 - - - Law Enforcement Trust 160 425,530 118,829 158,000 229,230 167,800 Urban Area Security Int. 161 4,665,120 5,225,130 - 10,327,340 - Federal Grants 162 576,153 800,292 240,000 3,693,080 258,700 State & County Grants 163 354,607 424,537 404,200 1,678,100 106,700 Neighborhood Stabilization Prog (NSP) 164 4,570,815 2,769,221 - 2,460,748 - ARRA Grant 165 1,427,579 1,378,403 - 592,757 -
166 921,786 576,435 - 390,288 - Community Develop Block Grant (CDBG) 167 786,596 1,281,528 671,300 1,360,902 750,200 Park Development CIP 170 (387) 957 - - - - Total 16,794,972$ 15,089,597$ 2,539,500$ 21,798,446$ 2,349,400$
S.H.I.P.
S.H.I.P.
FY 2014 Budget
FY 2011Actual
FY 2012Actual
FY 2013Budgeted
FY 2013Amended
FY 2014Budget
Special Revenue Funds are used to account for revenues that are legally restricted to expenditures for a specific purpose.Currently, the City has ten (10) Special Revenue Funds.
City of Miramar 369
Description Fund 110
Revenues and Expenditures Detail Budget Summary
Beginning Fund Balance 24,587$ 47,301$ 46,285$ 46,285$ 46,285$
Revenues by CategoryGeneral Taxes - - - - -
Permits, Fees, Special Assessment - - - - -
Intergovernmental Revenues - - - - -
Charges for Services - - - - -
Fines & Forfeitures 22,698 19,027 23,700 23,700 23,700
Miscellaneous Revenues 63 77 100 100 100
Transfer In - - - - -
Other Sources - - - - -
Total 22,761$ 19,104$ 23,800$ 23,800$ 23,800$
Expenditures by CategoryPersonnel Services - - - - -
Operating Expense 47 20,121 23,800 23,800 23,800
Capital Outlay - - - - -
Grants & Aids - - - - -
Total Operating Expenditures 47 20,121 23,800 23,800 23,800
Capital Improvement Program - - - - -
Debt Service - - - - -
Transfer Out - - - - -
Total 47 20,121 23,800 23,800 23,800
22,714 (1,017) - - -
47,301$ 46,285$ 46,285$ 46,285$ 46,285$
Police Education Fund FY 2014 Budget
This fund is used to account for revenues and expenditures associated with the two dollars ($2.00) the City receives from each paid traffic citation, which by State Statute, must be used to further City's Police Officers education.
FY 2011Actual
FY 2012Actual
FY 2013Budgeted
FY 2013Amended
FY 2014Budget
Excess/Deficiency
Ending Fund Balance
City of Miramar 370
Police Education Fund FY 2014 Budget
Revenue Projections
Account # Account Title
Fines & Forfeitures351395 Fines-Local Police Education 22,698 19,027 - - - 351500 Traffic Court Fines-General - - 1,000 1,000 1,000 351501 Traffic Court Fines-PD Education - - 22,700 22,700 22,700
Sub-total 22,698 19,027 23,700 23,700 23,700 Miscellaneous Revenues
361100 Interest Earnings 63 77 100 100 100 Sub-total 63 77 100 100 100
Total 22,761 19,104 23,800 23,800 23,800
Expenditure Detail Budget110-20-000-529-000-
Account # Account Title
Operating Expense604905 Bank Service Charge - - 100 100 100
605500 Training General - - 23,700 23,700 23,700
Total - - 23,800 23,800 23,800
Expenditure Detail Budget110-20-220-521
Account # Account Description
Operating Expense4005 Bank Service Charge 47 61 5450 Training General - 20,060
Total 47 20,121
Budget Justification
Account # Title and Description351500
351501
605500
FY 2011Actual
FY 2012Actual
FY 2013Budgeted
TRAINING GENERAL: This cost is associated with education and training for police officers to improve and maintain their skills.
FY 2014Budget
TRAFFIC COURT FINES-GENERAL: This relates to revenues collected as a portion of fines received from the Broward County Courts.
TRAFFIC COURT FINES-POLICE EDUCATION: Two dollars ($2.00) is received from each paid traffic citation issued within the corporatelimits of the City. These revenues are based on historical data and anticipated growth.
FY 2011Actual
FY 2012Actual
FY 2013Budgeted
FY 2013Amended
FY 2014Budget
FY 2013Amended
FY 2011Actual
FY 2012Actual
City of Miramar 371
Street Maintenance Description Fund 120
Revenues and Expenditures Detail Budget Summary
Beginning Fund Balance 1,636,688$ 2,465,850$ -$ -$ -$
Revenues by CategoryGeneral Taxes - - - - -
Permits, Fees, Special Assessment - - - - -
Intergovernmental Revenues 2,560,436 - - - -
Charges for Services - - - - -
Fines & Forfeitures - - - - -
Miscellaneous Revenues 5,552 - - - -
Transfer In - - - - - Appropriation of Fund Balance - - - - -
Total 2,565,988$ -$ -$ -$ -$
Expenditures by CategoryPersonnel Services - - - - - Operating Expense 1,718 - - - - Capital Outlay - - - - - Grants & Aids - - - - - Total Operating Expenditures 1,718 - - - - Capital Improvement Program 7,965 - - - - Debt Service - - - - - Transfer Out 1,727,143 - - - - Total 1,736,826$ -$ -$ -$ -$
829,162 - - - -
2,465,850$ 2,465,850$ -$ -$ -$
Revenue Projections
Account # Account TitleIntergovernmental Revenues
335120 State Revenue Sharing 582,163 - - - - 335300 Local Option Gas Tax 1,978,273 - - - -
Sub-total 2,560,436 - - - - Miscellaneous Revenues
361100/800 Interest Earnings/Net Apprec Mkt Value 5,552 - - - - Sub-total 5,552 - - - -
Total 2,565,988 - - - -
Expenditure Detail Budget120-50-900-590
Account # Account TitleOperating Expense
4005 Bank Service Charge 1,718 - - - Sub-total 1,718 - - - - Transfer
9110 Transfer to General Fund 1,727,143 - - - Sub-total 1,727,143 - - - - Mir Pky Resurfac-Univ-Dgls: 120-50-024-541
6671 Plans/Design/Engineer 7,965 - - - - Sub-total 7,965 - - - -
Total 1,736,826 - - - -
Ending Fund Balance
FY 2014 Budget
FY 2011 Actual
FY 2012 Actual
FY 2013 Budgeted
FY 2013 Amended
FY 2014 Budget
FY 2012 Actual
FY 2011 Actual
In FY 12, this fund was reclassfied as a capital project fund per GASB 54 guidelines. The new fund number is 385.
FY 2011 Actual
FY 2012 Actual
FY 2013 Budgeted
FY 2013 Amended
FY 2014 Budget
FY 2014 Budget
Excess/Deficiency
FY 2013 Amended
FY 2013 Budgeted
City of Miramar 372
Public Safety CIP Fund
Description Fund 140
Revenues and Expenditures Detail Budget Summary
Beginning Fund Balance 2,427,421$ 2,725,350$ -$ -$ -$
Revenues by CategoryGeneral Taxes - - - - -
Permits, Fees, Special Assessment - - - - -
Intergovernmental Revenues - - - - -
Charges for Services - - - - -
Fines & Forfeitures - - - - -
Miscellaneous Revenues 298,326 - - - -
Transfer In - - - - - Appropriation of Fund Balance - - - - -
Total 298,326$ -$ -$ -$ -$
Expenditures by CategoryPersonnel Services - - - - -
Operating Expense 397 - - - -
Capital Outlay - - - - -
Grants & Aids - - - - -
Total Operating Expenditures 397 - - - - Capital Improvement Program - - - - -
Debt Service - - - - -
Reserve - - - - -
Transfer Out - - - - -
Total 397$ -$ -$ -$ -$
297,929 - - - -
2,725,350$ 2,725,350$ -$ -$ -$
Revenue Projections
Account # Account Title
Licenses, Permits & Fees324110 (363200) Police Impact Fees 145,166 - - - - 324115 (363300) Fire Impact Fees 140,314 - - - -
Sub-total 285,480 - - - - Miscellaneous Revenues
361100/361800 Interest Earnings/Net Apprec Mkt Value 12,846 - - - - Sub-total 12,846 - - - -
Total 298,326 - - - -
Expenditure Detail Budget140-80-800-521/522/140-90-900-590
Account # Account TitleOperating Expense
4005 Bank Service Charge 397 - - - - Sub-total 397 - - - -
Total 397 - - - -
FY 2014 Budget
FY 2011 Actual
FY 2012 Actual
FY 2013 Budgeted
FY 2013 Amended
FY 2014 Budget
In FY 12, this fund was reclassfied as a capital project fund per GASB 54 guidelines. The new fund number is 386.
Excess/Deficiency
FY 2011 Actual
Ending Fund Balance
FY 2011 Actual
FY 2012 Actual
FY 2013 Budgeted
FY 2013 Amended
FY 2014 Budget
FY 2012 Actual
FY 2013 Budgeted
FY 2013 Amended
FY 2014 Budget
City of Miramar 373
Public Safety Outside Service
Description Fund 145
Revenues and Expenditures Detail Budget Summary
Beginning Fund Balance 155,615$ 178,983$ 133,018$ 133,018$ 133,018$
Revenues by CategoryGeneral Taxes - - - - -
Permits, Fees, Special Assessment - - - - -
Intergovernmental Revenues - - - - -
Charges for Services 1,057,377 1,020,374 1,042,200 1,042,200 1,042,200
Fines & Forfeitures - - - - -
Miscellaneous Revenues - - - - -
Other Source - - - - -
Total 1,057,377$ 1,020,374$ 1,042,200$ 1,042,200$ 1,042,200$
Expenditures by CategoryPersonnel Services 1,022,990 871,902 1,030,200 1,030,200 1,030,200
Operating Expense - - - - -
Capital Outlay - - - - -
Grants & Aids 11,019 6,156 12,000 12,000 12,000
Total Operating Expenditures 1,034,010 878,058 1,042,200 1,042,200 1,042,200
Capital Improvement Program - - - - -
Debt Service - - - - -
Transfer Out - 188,281 - - -
Total 1,034,010$ 1,066,339$ 1,042,200$ 1,042,200$ 1,042,200$
23,368 (45,965) - - -
178,983$ 133,018$ 133,018$ 133,018$ 133,018$
FY 2011 Actual
FY 2012 Actual
FY 2013 Budgeted
FY 2013 Amended
FY 2014 Budget
FY 2014 Budget
This fund was established to account for revenues and expenditures associated with services provided by off-duty police officersand firefighters in private customer details to various businesses and homeowner associations.
Excess/Deficiency
Ending Fund Balance
City of Miramar 374
Public Safety Outside Service FY 2014 Budget
Revenue Projections
Account # Account Description
Charges for Services342140 Police Special Details 888,296 843,358 865,100 865,100 865,100 342150 Special Duty Administrative Fee 169,081 161,511 170,000 170,000 170,000 342200 Fire Special Details - 15,505 7,100 7,100 7,100 342201 Fire-Special Detail Admin Fee - - - - -
Total 1,057,377 1,020,374 1,042,200 1,042,200 1,042,200
Expenditure Detail Budget145-20-000-521-000-
Account # Account Title
Personnel Services601310 Special Duty Pay - - 907,100 907,100 907,100 602100 FICA - - 69,000 69,000 69,000 602400 Workers Compensation - - 54,100 54,100 54,100
Sub-total - - 1,030,200 1,030,200 1,030,200 Grants & Aids
608305 PAL Donation - - 12,000 12,000 12,000 Sub-total - - 12,000 12,000 12,000
Total - - 1,042,200 1,042,200 1,042,200
Expenditure Budget145-20-200-521
Account # Account Title
Personnel Services1200 Regular Salaries 900,038 608,659 1299 Special Duty - 151,317 2100 FICA 68,853 56,522 2304 Health Insurance-PPO - 4,082 2305 Health Insurance-HMO - 14,590 2306 Life & Disability Insurance - 666 2400 Workers Compensation 54,100 36,067
Sub-total 1,022,990 871,902 Grants & Aids
8105 PAL Donation 11,019 6,156 Sub-total 11,019 6,156 Other
9110 Trfr to General Fund - 188,281 Sub-total - 188,281
Total 1,034,010 1,066,339
Budget Justification
Account # Title and Description342140
342200
601310
608305 PAL DONATION: This is an agreement between Miramar Police Department, PBA and PAL to give PAL donations fron revenues generalredby extra duty detail.
SPECIAL DUTY SALARIES: This line item is the amount paid to the police officers or firefighters who are employed by private customers.
FY 2011 Actual
FY 2012 Actual
SPECIAL DUTY ADMINISTRATIVE FEE: This line item is to reimburse the cost of City support staff for the administration, book-keeping andcoordination of special duty activities
FY 2013 Budgeted
FY 2011 Actual
FY 2012 Actual
FY 2013 Budgeted
FY 2013 Amended
FY 2014 Budget
342150 & 342201
POLICE SPECIAL DETAILS: This line item is for authorizing, contracting, scheduling, employing and accounting for hours worked by City-paid Police Officers in private customer service.
FIRE SPECIAL DETAIL: This line item is the activity of authorizing, contracting, scheduling, employing and accounting for hours worked byCity-paid Firefighters in private customer service.
FY 2013 Amended
FY 2014 Budget
FY 2011 Actual
FY 2012 Actual
City of Miramar 375
Economic Development Description Fund 150
Revenues and Expenditures Detail Budget Summary
Beginning Fund Balance 1,126,850$ 1,428,761$ -$ -$ -$
Revenues by CategoryGeneral Taxes - - - - - Permits, Fees, Special Assessment - - - - - Intergovernmental Revenues - - - - - Charges for Services - - - - - Fines & Forfeitures - - - - - Miscellaneous Revenues 4,961 - - - - Transfer In 591,500 - - - - Appropriation of Fund Balance - - - - -
Total 596,461$ -$ -$ -$ -$
Expenditures by CategoryPersonnel Services - - - - - Operating Expense 100,262 - - - - Capital Outlay - - - - - Grants & Aids 194,288 - - - - Total Operating Expenditures 294,550 - - - - Capital Improvement Program - - - - - Debt Service - - - - - Transfer Out - 1,428,761 - - - Total 294,550$ 1,428,761$ -$ -$ -$
301,911 (1,428,761) - - -
1,428,761$ -$ -$ -$ -$
Revenue Projections
Account # Account TitleMiscellaneous Revenues
361100/800 Interest Earnings/Net Apprec Mkt Value 4,961 - - - - Sub-total 4,961 - - - - Other Sources
381150 Transfer from General Fund 591,500 - - - - Sub-total 591,500 - - - -
Total 596,461 - - - -
Expenditure Detail Budget150-90-900-559
Account # Account TitleOperating Expenses
3410 Prof. Svcs. - Marketing 3,510 - - - - 4005 Bank Service Charge 341 - - - - 4700 Printing & Binding 5,363 - - - - 4910 Advertising 13,781 - - - - 4911 Economic Development 9,785 - - - - 5410 Subscriptions/Memberships 19,266 - - - - 5915 Miramar/PP Chamber of Commerce 48,216 - - - -
Sub-total 100,262 - - - - Aids To Private Organizations
8215 Economic Incent.-Clear Channel - - - - 8251 Business Incent.-Attraction/Retention 194,288 - - - -
Sub-total 194,288 - - - - Other
9110 Trfr to General Fund - 1,428,761 - - - Sub-total - 1,428,761 - - -
Total 294,550 1,428,761 - - -
FY 2014 Budget
FY 2011 Actual
FY 2012 Actual
FY 2013 Budgeted
FY 2013 Amended
FY 2014 Budget
FY 2012 Actual
FY 2013 Budgeted
FY 2013 Amended
FY 2014 Budget
In FY 12, this fund was reclassified to general fund per GASB 54 guidelines since there are no revenue source.
FY 2011 Actual
FY 2012 Actual
FY 2013 Budgeted
FY 2013 Amended
FY 2014 Budget
Excess/Deficiency
FY 2011 Actual
Ending Fund Balance
City of Miramar 376
Law Enforcement Trust
Description Fund 160
Revenues and Expenditures Detail Budget Summary
Beginning Fund Balance 1,321,030$ 1,252,301$ 1,470,740$ 1,470,740$ 1,399,510$
Revenues by CategoryGeneral Taxes - - - - -
Permits, Fees, Special Assessment - - - - -
Intergovernmental Revenues - - - - -
Charges for Services - - - - -
Fines & Forfeitures 352,949 332,909 155,000 155,000 164,800
Miscellaneous Revenues 3,852 4,360 3,000 3,000 3,000
Transfer In - - - - -
Other Source - - - 7,830 -
Appropriation of Fund Balance - - - 63,400 -
Total 356,801$ 337,268$ 158,000$ 229,230$ 167,800$
Expenditures by CategoryPersonnel Services - - - 55,100 55,100
Operating Expense 6,505 10,778 80,400 88,700 12,700
Capital Outlay 392,024 90,051 47,600 55,430 -
Grants & Aids 27,000 18,000 30,000 30,000 100,000
Total Operating Expenditures 425,530 118,829 158,000 229,230 167,800
Transfer Out - - - - -
Total 425,530$ 118,829$ 158,000$ 229,230$ 167,800$
(68,729) 218,439 - (71,230) -
1,252,301$ 1,470,740$ 1,470,740$ 1,399,510$ 1,399,510$
Position DetailPRIME Analyst - Temp Full-time - - - 1.0 1.0
Total - - - 1.0 1.0
FY 2014 Budget
This fund was established to account for the awards provided by the Federal, Treasury, and State agencies related to confiscated andforfeited contraband found during police operations.
FY 2011 Actual
FY 2012 Actual
FY 2013 Budgeted
FY 2013 Amended
FY 2014 Budget
The Law Enforcement Trust Fund is comprised of one (1) temporary full-time budgeted position which is managed by the City's PoliceDepartment.
Excess/Deficiency
Ending Fund Balance
City of Miramar 377
Law Enforcement Trust FY 2014 Budget
Revenue Projections
Account # Account Title
Fines & Forfeitures355100 Federal Forfeiture-Justice 7,118 187,570 30,000 30,000 16,800 355101 Federal Forfeiture-Treasury 102,166 16,444 5,000 5,000 28,000 356100 (351296) State Forfeiture 243,665 128,894 120,000 120,000 120,000
Sub-total 352,949 332,909 155,000 155,000 164,800
Miscellaneous Revenues361100/9/300 Interest Changes - 3,687 3,000 3,000 3,000 361100/1/2/4/800 Interest Changes 3,605 672 - - - 369900 Misc Revenues 247 - - -
Sub-total 3,852 4,360 3,000 3,000 3,000
Other Source399900 CIP Carryover - - - 7,830 - 399999 Appropriation of Fund Balance - - - 63,400 -
Total 356,801 337,268 158,000 229,230 167,800
Expenditure Detail Budget160-20-000-521-000-
Account # Account Title
Personnel Services601200 Employee Salaries - - - 51,000 51,000 602100 FICA/MICA - - - 3,900 3,900 602400 Workers' Compensation - - - 200 200
Sub-total - - - 55,100 55,100 Operating Expense
603124 Legal Svc-Forfeiture-State - - 5,000 60,000 5,000 603502 Confidential Informant - - 7,000 7,000 7,000 604905 Bank Service Charge - - 400 400 400 604962 Other Law Enforce-State - - 48,000 10,000 - 604963 Other Law Enforce-Justice - - 20,000 3,000 - 605240 Uniforms Cost BI-12000 300 300 605251 Noncapital Equipment BI-12000 8,000 -
Sub-total - - 80,400 88,700 12,700 Dept. Capital Outlay
606400 Machinery & Equipment - - 47,600 47,600 - 606402 Communication Equipment - - - 7,830 -
Sub-total - - 47,600 55,430 - Grants & Aids
608304 Crime Prev. Program - - 30,000 30,000 100,000 Sub-total - - 30,000 30,000 100,000
Total - - 158,000 229,230 167,800
FY 2013 Budgeted
FY 2013 Budgeted
FY 2013 Amended
FY 2012 Actual
FY 2014 Budget
FY 2011 Actual
FY 2013 Amended
FY 2014 Budget
FY 2011 Actual
FY 2012 Actual
City of Miramar 378
Law Enforcement Trust FY 2014 Budget
Expenditure Detail Budget160-20-200-521
Account # Account Description
Contractual Services3124 Agency Forf Costs-St 300 3,499
Sub-total 300 3,499 Other Charges & Services
4005 Bank Service Charge 205 279 4951 Invstg. Conf. Inform 6,000 7,000
Sub-total 6,205 7,279 Dept. Capital Outlay
6250 Vehicle Replace 246,763 27,898 6252 City Properties-State 17,500 - 6307 Equipment State 127,761 62,153 6309 Equipment Justice - -
Sub-total 392,024 90,051 Grants & Aids
8304 Crime Prev. Program 27,000 18,000 Sub-total 27,000 18,000
Total 425,530 118,829
Budget Justification
Account # Title and Description
603124
603502
605240
608304
CONFIDENTIAL INFORMANT: This represents all costs incurred during criminal investigations involving the use of confidential Informants.
OTHER LAW ENFORCE-STATE/JUSTICE: This represents expenditures as the need arise that was not budgeted for otherwise.
UNIFORMS COST: This account is used for the initial issuance of all uniforms and accessories worn by the P.R.I.M.E. Analyst.
FY 2011 Actual
CRIME PREVENTION PROGRAM: This is for donations and contributions awarded to charities as well as other events to help deter crime inthe community.
PROCEEDS CONFISC-STATE/JUSTICE/TREASURY: Proceeds confiscated from State, Justice and Treasury. Records balance of fundsand deposits for contraband forfeiture monies awarded.
604962/604963
355100-355101-356100
FY 2012 Actual
LEGAL SVC-FORFEITURE STATE: This represents charges for legal fees for handling of forfeiture cases such as attorney fees, filing ofcourt documents and legal advertising of forfeiture proceedings.
City of Miramar 379
Urban Area Security Initiative
Description Fund 161
Revenues and Expenditures Detail Budget Summary
Beginning Fund Balance (149,962)$ (26,438)$ -$ -$ -$
Revenues by CategoryGeneral Taxes - - - - -
Permits, Fees, Special Assessment - - - - -
Intergovernmental Revenues 4,788,644 5,251,569 - 10,327,340 -
Charges for Services - - - - -
Fines & Forfeitures - - - - -
Miscellaneous Revenues - - - - -
Transfer In - - - - - Appropriation of Fund Balance - - - - -
Total 4,788,644$ 5,251,569$ -$ 10,327,340$ -$
Expenditures by CategoryPersonnel Services 103,334 138,563 - - -
Operating Expense 6,348 7,020 - 131,093 -
Departmental Capital Outlay - - - 623,887 -
Grants & Aids 4,545,463 5,079,548 - 9,549,360 -
Total Operating Expenditures 4,655,146 5,225,130 - 10,304,340 -
Capital Improvement Program - - - 23,000 -
Debt Service - - - - - Transfer Out 9,974 - - - -
Total 4,665,120$ 5,225,130$ -$ 10,327,340$ -$
123,524 26,438 - - -
(26,438)$ -$ -$ -$ -$
Position DetailData Entry Clerk Temp Part-time - - - 0.5 -
Inventory Coordinator 1 1 1 1 -
Program Manager 1 1 1 1 -
Training Coordinator 1 1 1 1 -
Total FTE's 3.0 3.0 3.0 3.5 -
Revenue Projections Account # Account Title
Intergovernmental Revenues331254 Fed Grant-UASI 4,788,644 5,251,569 - 10,327,340 -
Total 4,788,644 5,251,569 - 10,327,340 -
Revenue Projection Rationale
331254
This fund was established to account for the UASI grant to be used for the development and maintenance of City protectionprograms against terrorism. The City serves as the administrative agent for the Broward and Palm Beach County areas. Funds forthe other local governments are held in trust and are released when needed following the proper procedure.
Excess/Deficiency
The Urban Area Security Initiative Fund expires in FY 2013.
Ending Fund Balance
FY 2014 Budget
FEDERAL GRANT-UASI: The City of Miramar acts as a trust fund administrator for these Federal Grant funds for participating agencies.This is for salary and benefits expense.
FY 2011Actual
FY 2012Actual
FY 2013Budgeted
FY 2013Amended
FY 2014Budget
FY 2011Actual
FY 2012Actual
FY 2013Budgeted
FY 2013Amended
FY 2014Budget
City of Miramar 380
Urban Area Security Initiative FY 2014 Budget
Expenditure Detail Budget
Account # Account Title Project #
Expenses161-30-900-529-000
604100 Communication Services - 92214 - - - 2,500 - 605100 Office Supplies - 92214 - - - 2,500 -
Sub-total - - - 5,000 -
Miramar USAI - 161-30-901-529-000603425 Software License & Maint - 92218 - - - 11,775 - 603425 Software License & Maint - 92214 - - - 13,018 - 604001 Travel & Training - 92214 - - - 2,000 - 605250 Non Capital Furniture & Fixtur - 92213 - - - 1,400 - 605251 Noncapital Equipment - 92214 - - - 91,000 - 605290 Other Operating Supplies - 92214 - - - 6,900 - 606400 Machinery & Equipment - 92212 - - - 68,314 - 606400 Machinery & Equipment - 92213 - - - 146,646 - 606400 Machinery & Equipment - 92214 - - - 153,079 - 606400 Machinery & Equipment - 92218 - - - 170,957 - 606470 Computer Equipment - 92218 - - - 37,391 - 606470 Computer Equipment - 92214 - - - 47,500 - 606810 Software Application - 92214 - - - 23,000 -
Sub-total - - - 772,980 -
Sub-Recipient Allocation - 161-30-902-529-000Grants & Aids
608101 UASI-Regional Projects - 92212 - - - 473,000 - 608101 UASI-Regional Projects - 92213 - - - 583,685 - 608101 UASI-Regional Projects - 92214 - - - 1,177,031 - 608102 UASI-M&A Allocation - 92213 - - - 46,384 - 608102 UASI-M&A Allocation - 92214 - - - 171,554 - 608104 UASI-BSO - 92213 - - - 167,041 - 608104 UASI-BSO - 92214 - - - 346,911 - 608105 UASI-Broward County - 92212 - - - 263,500 - 608105 UASI-Broward County - 92213 - - - 309,179 - 608105 UASI-Broward County - 92214 - - - 431,524 - 608106 UASI-PBSO - 92212 - - - 15,300 - 608106 UASI-PBSO - 92213 - - - 297,418 - 608106 UASI-PBSO - 92214 - - - 433,039 - 608107 UASI-Palm Beach County - 92212 - - - 143,000 - 608107 UASI-Palm Beach County - 92213 - - - 326,896 - 608107 UASI-Palm Beach County - 92214 - - - 433,039 - 608108 UASI-City Of Ft. Lauderdale - 92212 - - - 122,200 - 608108 UASI-City Of Ft. Lauderdale - 92213 - - - 382,481 - 608108 UASI-City Of Ft. Lauderdale - 92214 - - - 407,140 - 608109 UASI-City Of Hollywood - 92212 - - - 8,300 - 608109 UASI-City Of Hollywood - 92214 - - - 395,363 - 608109 UASI-City Of Hollywood - 92213 - - - 424,362 - 608110 UASI-City Of Pembroke Pines - 92213 - - - 772 - 608110 UASI-City Of Pembroke Pines - 92214 - - - 391,749 - 608111 UASI-City Of Miami Gardens - 92213 - - - 115,885 - 608111 UASI-City Of Miami Gardens - 92214 - - - 388,688 - 608112 UASI-City Of Coral Springs - 92212 - - - 89,300 - 608112 UASI-City Of Coral Springs - 92214 - - - 389,821 - 608112 UASI-City Of Coral Springs - 92213 - - - 524,533 - 608113 UASI-City of Sunrise - 92214 - - - 290,267 -
Sub-total - - - 9,549,360 -
Total - - - 10,327,340 -
FY 2013Amended
FY 2014Budget
FY 2011Actual
FY 2012Actual
FY 2013Budgeted
City of Miramar 381
Urban Area Security Initiative FY 2014 Budget
Expenditure Detail Budget161-20-200-529-000
Account # Account Title
Grants & Aids8101 Grt-Regional 361,781 1,357,301 8103 Grt-City of Miramar 384,864 229,271 8104 Grt-BSO 595,517 207,110 8105 Grt-Brwd Cnty 345,545 271,276 8106 Grt-PBSO 731,249 164,670 8107 Grt-Palm Beach Cnty 622,435 99,701 8108 Grt-City of Ft. Lauderdale 440,630 224,111 8109 Grt-City of Hollywood 202,856 233,429 8110 Grt-City of Pemb Pines 182,941 249,823 8111 Grt-City of Miami Gardens 341,082 282,272 8112 Grt-City of Coral Springs 231,358 419,196 8113 Grt-City of Sunrise 4,669 1,132,371 8114 UASI Project Planning - 512 8115 Risk Base Fund Allocation 100,537 208,504
Total 4,545,463 5,079,548
161-20-202-521-000
Account # Account Title
Personnel Services1200 Regular Salaries 77,613 96,165 1400 Overtime - 5,556 2100 FICA 5,936 7,429 2210 Pension-General 4,427 - 2240 Pension-ICMA 7,604 13,247 2305 Health Insurance - HMO 7,186 15,409 2306 Life & Disability Insurance 362 495 2400 Worker's Comp 207 261
Sub-Total 103,334 138,563 Operating Expense
4001 Travel & Training 4,964 2,840 4100 Communication Service 1,256 2,065 5100 Office Supplies - 2,063 5900 Contingency 128 52
Sub-Total 6,348 7,020 Other Source
9110 Transfer to General Fund 9,974 - Sub-Total 9,974 -
Total 119,657 145,582
FY 2012Actual
FY 2011Actual
FY 2011Actual
FY 2012Actual
City of Miramar 382
Federal Grants
Description Fund 162
Revenues and Expenditures Detail Budget Summary
Beginning Fund Balance -$ -$ -$ -$ -$
Revenues by CategoryGeneral Taxes - - - - -
Permits, Fees, Special Assessment - - - - -
Intergovernmental Revenues 576,153 800,292 240,000 3,693,080 258,700
Charges for Services - - - - -
Fines & Forfeitures - - - - -
Miscellaneous Revenues - - - - -
Transfer In - - - - -
Appropriation of Fund Balance - - - - -
Total 576,153$ 800,292$ 240,000$ 3,693,080$ 258,700$
Expenditures by CategoryPersonnel Services - - - 1,985,200 -
Operating Expense 90,834 182,360 - 637,408 -
Capital Outlay 69,971 222,841 - 41,420 -
Grants & Aids - - - - -
Total Operating Expenditures 160,805 405,201 - 2,664,028 -
Capital Improvement Program 99,619 49,662 - 690,338 -
Debt Service - - - - -
315,729 345,430 240,000 338,714 258,700
Total 576,153$ 800,292$ 240,000$ 3,693,080$ 258,700$
- - - - -
-$ -$ -$ -$ -$
Position DetailFirefighter Paramedic - - - 12.0 12.0
Total - - - 12.0 12.0
Summary by Department Dept. #
Police 20 127,463 65,925 - 169,565 -
Fire-Rescue 30 - 209,781 - 2,225,200 -
ED&R 43 - - - 546,543 -
Public Works 50 99,619 49,662 - - -
Engineering 53 - - - 450,338 -
Social Services 63 14,164 23,623 240,000 299,035 258,700
Cultural Affairs 68 - - - 2,400 -
Federal & Home Grant 90 334,907 451,302 - - -
Total 576,153$ 800,292$ 240,000$ 3,693,080$ 258,700$
FY 2014 Budget
FY 2014Budget
FY 2011Actual
FY 2012Actual
FY 2013Budgeted
FY 2013Amended
In 2013, the City received grant funding for Staffing for Adequate Fire and Emergency Response (SAFER) which will cover the costfor twelve (12) full-time firefighter paramedic positions.
This fund was established to account for revenues and expenditures associated with funding from various Federal grantingagencies. In prior years, the grant revenues were allocated directly to the applicable funds where the corresponding expenseswere budgeted.
Transfer Out
Excess/Deficiency
Ending Fund Balance
City of Miramar 383
Federal Grants FY 2014 Budget
Revenue Projections
Account # Account Description
Intergovernmental Revenues331248 Fed Grant-BJA Vests 9,640 12,893 - 24,488 - 331253 Fed Grant-JAG 69,971 13,060 - 96,977 - 331258 Fed Grant-Mir Bike Lane 99,619 - - - - 331505 Fed Grant-FEMA FF - 209,781 - - - 331506 Fed Grant-FEMA Ambulance - - - 240,000 - 331510 Fed Grant-Safer - - - 1,985,200 - 331620 Fed Grant-HOME 77,919 160,788 - 546,543 - 331621 Fed Grant-EHEAP 14,164 23,623 - 40,335 - 331690 Fed Grant-Area Agency Aging 256,988 290,514 240,000 258,700 258,700 334796 St Grant-VOCA 47,852 39,973 - - - 331796 Fed Grant-VOCA - - - 48,100 - 334830 Fed Grant-E Mir Pky Streetscape - 49,662 - 450,338 - 337605 Loc Grant-South Arts - - - 2,400 -
Total 576,153 800,292 240,000 3,693,080 258,700
Expenditure Detail Budget
Account # Account Title Project #Personnel Services
601200 Employee Salaries - 92700 - - - 1,237,900 - 601210 Non-Pensionable Earnings - 92700 - - - 36,100 - 602100 FICA & MICA - 92700 - - - 81,800 - 602230 Pension-Fire - 92700 - - - 399,800 - 602305 Health Insurance-HMO - 92700 - - - 169,200 - 602307 Dental Insurance-HMO - 92700 - - - 3,900 - 602309 Basic Life Insurance - 92700 - - - 2,300 - 602311 Long-Term Disability Ins - 92700 - - - 5,500 - 602400 Workers' Compensation - 92700 - - - 48,700 -
Sub total - - - 1,985,200 - Operating Expense
603114 Admin Svcs-CRA - 92653 - - - 46 - 603114 Admin Svcs-CRA - 92654 - - - 17,045 - 603114 Admin Svcs-CRA - 92655 - - - 20,831 - 603114 Admin Svcs-CRA - 92656 - - - 22,200 - 603114 Admin Svcs-CRA - 92657 - - - 18,366 - 603190 Prof Svc-Other - 92351 - - - 2,400 - 603425 Software License & Maint - 92264 - - - 12,415 - 604301 Electricity Svc - 92502 - - - 12,435 - 604301 Electricity Svc - 92503 - - - 18,874 - 604680 Home Repairs - 92653 - - - 582 - 604680 Home Repairs - 92654 - - - 102,884 - 604680 Home Repairs - 92655 - - - 134,712 - 604680 Home Repairs - 92656 - - - 125,803 - 604680 Home Repairs - 92657 - - - 104,074 - 604700 Printing & Binding Svc - 92503 - - - 1,600 - 605251 Noncapital Equipment - 92262 - - - 14,140 - 605251 Noncapital Equipment - 92263 - - - 29,002 -
Sub total - - - 637,408 - Capital Outlay
606400 Machinery & Equipment - 92264 - - - 21,285 - 606470 Computer Equipment - 92262 - - - 10,944 - 606470 Computer Equipment - 92263 - - - 9,191 -
606510 CIP-Construction - 52007 - - - 450,338 - 606514 CIP-Vehicles - 54005 - - - 240,000 -
Sub total - - - 731,758 - Other
691001 Trfr To General Fund - 92553 - - 240,000 - 258,700 691001 Trfr To General Fund - 92502- - - - 4,000 - 691001 Trfr To General Fund - 92503 - - - 3,426 - 691001 Trfr To General Fund - 92552- - - - 258,700 - 691001 Trfr To General Fund - 92283- - - - 48,100 - 691001 Trfr To General Fund - 92243 - - - 24,488 -
Sub total - - 240,000 338,714 258,700
Total - - 240,000 3,693,080 258,700
FY 2013Amended
FY 2014Budget
162-63-901-569-000-
FY 2011Actual
FY 2012Actual
FY 2013Budgeted
FY 2011Actual
FY 2012Actual
FY 2013Budgeted
FY 2013Amended
FY 2014Budget
City of Miramar 384
Federal Grants FY 2014 Budget
Expenditure Detail Budget
Account # Account Title
Police: 162-20-200-521Dept. Capital Outlay
6214 Equipment-JAG Grt 69,971 13,060 Subtotal 69,971 13,060 Other Source162-20-900-521
9110 Transfer to GF ( Bullet Proof Vest) 9,640 12,893 162-20-901-521
9110 Transfer to GF (Vic Crime Act) 47,852 39,973 Subtotal 57,492 52,866
Fire: 162-30-900-522Dept. Capital Outlay
6203 FEMA Asst Firefg Grt FY 10 - 209,781 Subtotal - 209,781 Capital ImprovementMir Gateway St/scape: 162-50-900-541
6674 Construction - 49,662 Sub-total - 49,662 Mir Bike Lanes: 162-50-901-541
6674 Construction 99,619 - Sub-total 99,619 -
Social Services: 162-63-636-569 Operating Expense
4302 EHEAP Grant 12,915 21,573 Subtotal 12,915 21,573 Other Source
9110 Transfer to GF 1,249 2,050 Subtotal 1,249 2,050
Federal Grant: 162-90-900-590Other Source
9110 Transfer to General Fund 256,988 290,514 Subtotal 256,988 290,514
Home Grant: 162-90-901-590 Operating Expense
4682 Prof Svcs-Admin 57,506 143,363 4689 Fed Grt-Home Admin 20,413 17,424
Subtotal 77,919 160,788
Total 576,153 800,292
Budget Justification
Account # Title and Description
691001
FY 2011Actual
FY 2012Actual
331690 FEDERAL GRANT-AREA AGENCY AGING: These funds are provided to the City under Title III of the Older American Act. They are used tosubsidize for the Senior Centers' operation. In order to receive funds, the City must provide a 10% matching share in cash or in kind.
TRANSFER TO GENERAL FUND: This transfer is for general fund expenditures which are reflected in Social Services Department.
162-Various
City of Miramar 385
State & County Grants
Description Fund 163
Revenues and Expenditures Detail Budget Summary
Beginning Fund Balance -$ -$ 1,208,068$ 1,208,068$ 1,208,068$
Revenues by CategoryGeneral Taxes - - - - -
Permits, Fees, Special Assessment - - - - -
Intergovernmental Revenues 354,607 1,632,605 404,200 1,678,100 106,700
Charges for Services - - - - -
Fines & Forfeitures - - - - -
Miscellaneous Revenues - - - - -
Transfer In - - - - -
Appropriation of Fund Balance - - - - -
Total 354,607$ 1,632,605$ 404,200$ 1,678,100$ 106,700$
Expenditures by CategoryPersonnel Services - - - - -
Operating Expense 19,594 2,400 - 1,210,100 -
Capital Outlay 103,943 149,795 - - -
Grants & Aids - - - - -
Total Operating Expenditures 123,537 152,195 - 1,210,100 -
Capital Improvement Program - - 297,500 297,500 -
Debt Service - - - -
Transfer Out 231,070 272,342 106,700 170,500 106,700
Total 354,607$ 424,537$ 404,200$ 1,678,100$ 106,700$
- 1,208,068 - - -
-$ 1,208,068$ 1,208,068$ 1,208,068$ 1,208,068$
Summary by Department Dept. #
Police 20 116,443 149,795 - - -
Fire 30 - - - - -
Public Works 50 231,070 272,342 - 1,208,100 -
Engineering 53 297,500 297,500 -
Parks & Rec 60 106,700 170,500 106,700
Social Services 63 - - - - -
Cultural Affairs 68 7,094 2,400 - 2,000 -
Total 354,607$ 424,537$ 404,200$ 1,678,100$ 106,700$
FY 2014 Budget
FY 2011Actual
FY 2012Actual
FY 2013Budgeted
FY 2013Amended
FY 2014Budget
This fund was established to account for revenues and expenditures associated with funding from various State granting agencies.In prior years, the grant revenues were allocated directly to the applicable funds where the corresponding expenses werebudgeted.
Excess/Deficiency
Ending Fund Balance
City of Miramar 386
State & County Grants FY 2014 Budget
Revenue Projections
Account # Account Title
Intergovernmental Revenues Project #334375 Noise Wall (FDOT) 52018 - - 170,000 170,000 - 334380 FDOT Reimbursement 62,154 64,239 - - - 334690 EMS Grants 116,443 149,795 - - - 334831 Community & Culture 7,094 - - - 334835 Community & Culture - 2,000 - - - 337300 Single Stream Rec - 1,208,068 1,208,100 - 337375 Noise Wall (Broward County) 52018 - - 127,500 127,500 - 337601 (334806) Local Grant-Water Safety 53,277 90,397 20,600 30,000 20,600 337602 (334805) Local Grant-Children Svc Council 94105 115,639 117,706 86,100 140,500 86,100 337605 Local Grant-South A/R - 400 - 2,000 -
Total 354,607 1,632,605 404,200 1,678,100 106,700
Expenditure Detail Budget163-Various
Account # Account Title Project #
Operating Expense603190 Prof Svcs-Other - - - 2,000 - 603190 Prof Svcs-Other - - - 25,000 - 605251 Noncapital Equipment - - - 1,158,100 - 605290 Other Operating Supplies - - - 25,000 -
Sub-total - - - 1,210,100 - Capital ImprovementPembroke Rd Noise Wall: IRI-52018163-53-803-541-000-
606510 Construction - - 297,500 297,500 - Sub-total - - 297,500 297,500 - Other
691001 Trfr to General Fund 94104 - - 86,100 140,500 86,100 691001 Trfr to General Fund 94105 - - 20,600 30,000 20,600
Sub-total - - 106,700 170,500 106,700
Total - - 404,200 1,678,100 106,700
Account # Account TitleEMS: 163-30-900-522Operating Expense
3190 Prof Svcs-Other 12,500 - Sub-total 12,500 - Dept. Capital Outlay
6203 Equipment 103,943 149,795 Sub-total 103,943 149,795 Operating ExpenseProcussion Classes: 163-68-900-573
3190 Professional Svcs 7,094 2,000 Sub-total 7,094 2,000 South Art Grant: 163-68-903-573
3190 Professional Svcs - 400 Sub-total - 400 Transfer-590
9110 Transfer to General Fund 231,070 272,342 Sub-total 231,070 272,342
Total 354,607 424,537
Budget Justification
Account # Title and Description337601
337602
691001
FY 2011Actual
FY 2012Actual
FY 2013Budgeted
FY 2013Amended
FY 2014Budget
FY 2013Budgeted
FY 2013Amended
FY 2014Budget
FY 2011Actual
FY 2012Actual
FY 2011Actual
FY 2012Actual
TRANSFER TO GENERAL FUND: This is for funds transferred to the General Fund for services rendered as part of various grants.
LOCAL GRANT-WATER SAFETY: These funds are provided to the City from the Swim Central Grant.
LOCAL GRANT-CHILDREN SERVICE COUNCIL: These funds are provided to the City for after school and summer programs.
City of Miramar 387
Neighborhood Stabilization Program (NSP) Description Fund 164
Revenues and Expenditures Detail Budget Summary
Beginning Fund Balance 2,398,264$ 1,541,100$ -$ -$ -$
Revenues by CategoryGeneral Taxes - - - - -
Permits, Fees, Special Assessment - - - - -
Intergovernmental Revenues 3,713,651 1,228,121 - 2,460,748 -
Charges for Services - - - - -
Fines & Forfeitures - - - - -
Miscellaneous Revenues - - - - -
Transfer In - - - - -
Appropriation of Fund Balance - - - - -
Total 3,713,651$ 1,228,121$ -$ 2,460,748$ -$
Expenditures by CategoryPersonnel Services - - - - -
Operating Expense 4,512,695 2,734,140 - 2,392,125 -
Capital Outlay - - - - -
Grants & Aids - - - - -
Total Operating Expenditures 4,512,695 2,734,140 - 2,392,125 -
Capital Improvement Program - - - - -
Debt Service - - - - -
Transfer Out 58,120 35,081 - 68,623 -
Total 4,570,815$ 2,769,221$ -$ 2,460,748$ -$
(857,164) (1,541,100) - - -
1,541,100$ -$ -$ -$ -$
FY 2014 Budget
FY 2011Actual
FY 2012Actual
FY 2013Budgeted
FY 2013Amended
FY 2014Budget
This fund was established to account for Federal Funds received from the United States Department of Housing and UrbanDevelopment (HUD) through the Neighborhood Stabilization Program. The purpose of the program is to facilitate the purchase andrehabilitation of vacant foreclosed homes that might otherwise become sources of abandonment or blight. The NSP program isadministered by the Economic Development Department.
Excess/Deficiency
Ending Fund Balance
City of Miramar 388
Neighborhood Stabilization Program (NSP) FY 2014 Budget
Revenue Projections
Account # Account Title
Intergovernmental Revenues331503 NSP Program #1 2,423,160 - - 1,008,750 - 331514 NSP3 87,370 782,459 - - - 331622 NSP3 - - - 1,451,997 - 369921 Reimburse Program Income 1,203,122 445,662 - - -
Total 3,713,651 1,228,121 - 2,460,748 -
NSP 1Expenditure Detail Budget164-43-900-554-000
Account # Account Description Project #
Operating Expense603114 Admin Svcs-CRA - 92690 - - - 175 - 603121 City Attorney - 92690 - - - 9,773 - 603461 Landscape NSP (50) - 92690 - - - 3,197 - 603462 Landscape NSP (51-120) - 92690 - - - 1,430 - 604001 Travel & Training - 92690 - - - 3,700 - 604390 Utilities NSP (50) - 92690 - - - 97 - 604391 Utilities NSP (51-120) - 92690 - - - 74 - 604511 Property NSP (50) - 92690 - - - 4,795 - 604512 Property NSP (51-120) - 92690 - - - 902 - 604692 Rehab Assist (51-120) - 92690 - - - 341,674 - 604693 Rehab Assist (50) - 92690 - - - 69,336 - 604694 Acq. Rehab (50) - 92690 - - - 387,419 - 604695 Acq. Rehab (51-120) - 92690 - - - 137,963 - 604973 NSP Purch Assist (51-120) - 92690 - - - 4,116 - 604998 Contingency - 92690 - - - 600 - 605100 Office Supplies - 92690 - - - 757 - 605250 Non Capital Furniture & Fixtur - 92690 - - - 1,000 - 605290 Other Operating Supplies - 92690 - - - 2,587 - 691001 Trfr To General Fund - 92690 - - - 39,154 - 603114 Admin Svcs-CRA - 92691 - - - 4,232 - 603121 City Attorney - 92691 - - - 2,744 - 604692 Rehab Assist (51-120) - 92691 - - - 897,214 - 604693 Rehab Assist (50) - 92691 - - - 284,147 - 604973 NSP Purch Assist (51-120) - 92691 - - - 54,563 - 604974 NSP Purch Assist (50) - 92691 - - - 172,729 - 604998 Contingency - 92691 - - - 2,500 - 605100 Office Supplies - 92691 - - - 3,200 - 605290 Other Operating Supplies - 92691 - - - 1,200 -
Sub-total - - - 2,431,279 - Other
691001 Trfr To General Fund - 92691- - - - 29,469 - Sub-total - - - 29,469 -
Total - - - 2,460,748 -
FY 2014Budget
FY 2011Actual
FY 2012Actual
FY 2013Budgeted
FY 2013Amended
FY 2011Actual
FY 2012Actual
FY 2013Budgeted
FY 2013Amended
FY 2014Budget
City of Miramar 389
Neighborhood Stabilization Program (NSP) FY 2014 Budget
Expenditure Detail Budget164-90-900-590
Account # Account Description
Operating Expense3121 Professional Svcs-CRA 9,538 236 3161 Landscape (50) 5,720 438 3162 Landscape (51-120) 5,867 1,155 4001 Travel & Training 309 - 4303 Utilities (50) 11,916 2,545 4304 Utilities (51-120) 18,080 2,653 4511 Insurance (50) 1,167 194 4512 Insurance (51-120) 1,279 (34) 4686 Purchase Assistance (51-120 AMI) 28,615 - 4692 Rehab Assistance (51-120 AMI) 1,440,571 139,043 4693 Purchase Assistance (50% AMI) 132,261 38,531 4694 Acq Rehab (51-120) 1,343,986 63,180 4695 Acq Rehab (50%) 567,565 173,240 4698/4699 Asst Hld Resale Contra/Exp 857,164 1,541,100 5100 Office Supplies 2,296 - 5290 Operating Supplies 455 1,012
Sub-total 4,426,789 1,963,293 Other
9110 Transfer to General Fund 56,656 23,469 Sub-total 56,656 23,469
Total 4,483,445 1,986,762
164-90-903-559
Operating Expense3114 Admin CRA 84,650 85,255 3121 Professional Svcs-CRA 256 - 4686 Purchase Assistance (51-120 AMI) - 448,500 4687 Purchase Assistance (50% AMI) - 117,500 4692 Rehab Assistance (51-120 AMI) - 108,911 4693 Purchase Assistance (50% AMI) - 6,081 5290 Operating Supplies 1,000 4,600
Sub-total 85,906 770,847 Other
9110 Transfer to General Fund 1,464 11,612 Sub-total 1,464 11,612
Total 87,370 782,459
FY 2011Actual
FY 2012Actual
City of Miramar 390
ARRA GrantDescription Fund 165
Revenues and Expenditures Detail Budget Summary
Beginning Fund Balance -$ -$ -$ -$ -$
Revenues by CategoryGeneral Taxes - - - - -
Permits, Fees, Special Assessment - - - - -
Intergovernmental Revenues 1,427,579 1,378,403 - 592,457 -
Charges for Services - - - - -
Fines & Forfeitures - - - - -
Miscellaneous Revenues - - - - -
Transfer In - - - 300 - Appropriation of Fund Balance - - - - -
Total 1,427,579$ 1,378,403$ -$ 592,757$ -$
Expenditures by CategoryPersonnel Services 794,099 784,319 - 544,522 -
Operating Expense 202,992 100,632 - 7,450 -
Departmental Capital Outlay 391,579 493,452 - 40,786 -
Grants & Aids - - - - -
Total Operating Expenditures 1,388,670 1,378,403 - 592,757 -
Capital Improvement Program - - - - -
Debt Service - - - - - Transfer Out 38,909 - - - -
Total 1,427,579$ 1,378,403$ -$ 592,757$ -$
- - - - -
-$ -$ -$ -$ -$
Dept. #
Police-COPS 20 987,525 757,890 - - -
EDR 43 128,876 36,496 - - -
Public Works 50 311,177 584,017 - - -
Total 1,427,579$ 1,378,403$ -$ -$ -$
Positions by DepartmentCOPS-ARRA Grant 9.0 9.0 9.0 9.0 -
PW-DOE Grant - 0.5 0.5 0.5 -
Total 9.0 9.5 9.5 9.5 -
The ARRA Grant was comprised of nine (9) full-time police officer positions. Grant funds expired in FY 2013. As such, thesepositions were transferred into the Police Department in the General Fund.
Excess/Deficiency
Ending Fund Balance
Summary by Department
FY 2014 Budget
FY 2011Actual
FY 2012Actual
FY 2013Budgeted
FY 2013Amended
FY 2014Budget
Fund 165 included a DOE-Energy Efficiency and Conservation Block Grant that funded one (1) temporary part-time position whichwas managed by the City's Public Works Department. Grant funds expired in FY 2013.
This fund was established to account for the various Federal grants received by the City under the American Recovery andReinvestment Act (ARRA) of 2009.
City of Miramar 391
ARRA Grant FY 2014 Budget
Revenue Projections
Account # Account Title
Intergovernmental Revenues331250 COPs ARRA Grant 765,382 757,890 - 534,932 - 331255 US Dept. of Energy 311,177 584,017 - - - 331256 JAG 09 Recovery 191,146 - - 13,242 - 331257 JAG 10 Dom Violence 30,998 - - - - 331390 Fed Grant-US DOE - - - 44,284 - 331513 CDBG-R Grant 128,876 36,496 - - -
381001 Trfr Fr General Fund - - - 300 -
Total 1,427,579 1,378,403 - 592,757 -
Expenditure Detail Budget165-20-901-521/529/539
Account # Account Title Project No.
Personnel Services601200 Employee Salaries - - - 8,910 - 602100 FICA & MICA - - - 680 -
Sub-Total - - - 9,590 -
JAG 2009 Recovery165-20-901-529-000 -91260
604998 Contingency - - - 300 - 606400 Machinery & Equipment - - - 1,796 - 606470 Computer Equipment - - - 11,446 -
Sub-Total - - - 13,542 -
COPS Recovery165-20-901-521-000 -91262
601200 Employee Salaries - - - 241,273 - 602100 FICA & MICA - - - 22,148 - 602220 Pension-Police - - - 116,946 - 602304 Health Insurance-PPO - - - 140,939 - 602305 Health Insurance-HMO - - - 3,139 - 602309 Basic Life Insurance - - - 3,556 - 602400 Workers' Compensation - - - 6,930 -
Sub-Total - - - 534,932 -
DOE Strategy (EECBG)165-50-900-539-000 -91400
603192 Consulting Services - - - 7,150 - Sub-Total - - - 7,150 -
Smart Building (EECBG)165-50-900-539-000 -91405
606400 Machinery & Equipment - - - 27,544 - Sub-Total - - - 27,544 -
Total - - - 592,757 -
FY 2011Actual
FY 2012Actual
FY 2013Budgeted
FY 2013Amended
FY 2014Budget
FY 2011Actual
FY 2012Actual
FY 2013Budgeted
FY 2013Amended
FY 2014Budget
City of Miramar 392
ARRA Grant FY 2014 Budget
Expenditure Detail BudgetCDBG-R165-43-902-554-000
Account # Account Title
Operating Expense3114 Admin CRA 13,117 - 4682 Housing Rehab 115,759 -
Sub-total 128,876 -
COPS: 165-20-290-521Personnel Services
1200 Regular Salaries 445,771 441,874 2100 FICA 34,171 33,887 2220 Pension-Police 216,269 206,955 2304 Health Insurance - PPO 2,434 2,700 2305 Health Insurance - HMO 49,151 53,460 2306 Life & Disability Insurance 1,564 1,783 2400 Worker's Comp 16,022 17,233
Sub-Total 765,382 757,890
JAG 2009 Recovery: 165-20-900-521Dept. Capital Outlay
6214 JAG Equipment 191,146 - Sub-total 191,146 -
JAG 10 Domestic Violence: 165-20-902-521Operating Expense
5250 Furniture & Equipment 3,880 - 5293 Other Operating Expense 1,900 -
Sub-Total 5,780 - Dept. Capital Outlay
6203 Equipment Grant 10,309 - Sub-total 10,309 - Other Source
9110 Transfer to General Fund 14,909 - Sub-total 14,909 -
CDBG R: 165-43-431-554Operating Expense
3114 Admin CRA 13,117 - 4682 Housing Rehab 115,759 36,496
Sub-total 128,876 36,496
DOE: 165-50-500-539Personnel Services
1200 Employee Salaries 26,612 24,485 2100 FICA 2,032 1,877 2400 Worker's Comp 74 67
Sub-total 28,717 26,429 Operating Expense
3190 Prof Svcs-Other 369 41 3192 Consulting Svcs 62,213 6,448 3400 Contractual Svcs - 51,435 4001 Travel & Training 5,219 4,633 5293 Operating Supplies-Grant 534 1,579
Subtotal 68,335 64,136 Dept. Capital Outlay
6203 Equipment Grant 37,819 449,356 6250 Vehicle Replacement 98,448 44,096 6559 Street Lights 53,857 -
Sub-total 190,124 493,452 Other Source
9110 Transfer to General Fund 24,000 - Sub-total 24,000 -
Total 1,427,579 1,378,403
FY 2011Actual
FY 2012Actual
City of Miramar 393
State Housing Initiatives Partnership (SHIP)
Description Fund 166
Revenues and Expenditures Detail Budget Summary
Beginning Fund Balance 1,486,214$ 586,473$ 97,092 97,092$ 27,569$
Revenues by CategoryGeneral Taxes - - - - -
Permits, Fees, Special Assessment - - - - -
Intergovernmental Revenues - 84,071 - 320,765 -
Charges for Services - - - - -
Fines & Forfeitures - - - - -
Miscellaneous Revenues 22,044 2,983 - - -
Transfer In - - - - -
- - - 69,523 -
Total 22,044$ 87,054$ -$ 390,288$ -$
Expenditures by CategoryPersonnel Services - - - - -
Operating Expense 921,786 576,435 - 390,288 -
Capital Outlay - - - - -
Grants & Aids - - - - -
Total Operating Expenditures 921,786 576,435 - 390,288 -
Capital Improvement Program - - - - -
Debt Service - - - - -
Transfer Out - - - - -
Total 921,786$ 576,435$ -$ 390,288$ -$
(899,741) (489,381) - (69,523) -
586,473$ 97,092$ 97,092$ 27,569$ 27,569$
FY 2014 Budget
The SHIP fund was established to award money for deferred loan grants to eligible applicants for minor home repair/weatherizationand for purchase assistance programs. SHIP program provides funds to local governments as an incentive to create partnershipsthat produce and preserve affordable homeownership and multi-family housing. Funds may be used for home repairs, newconstruction, down payment and closing cost assistance, construction and gap financing, mortgage buy-downs, propertyacquisitions, impact fees, homeownership counsel benefiting very low, and low and moderate income households.
FY 2011Actual
FY 2012Actual
FY 2013Budgeted
FY 2013Amended
FY 2014Budget
Excess/Deficiency
Ending Fund Balance
This is an ongoing program and funds not used are rolled over to the next year. Amounts are only budgeted when the agreementsare executed and approved by the City Commission. Economic Development & Revitalization Department oversees this program.
Other Source
City of Miramar 394
State Housing Initiatives Partnership (SHIP) FY 2014 Budget
Revenue Projections
Account # Account Title
Intergovernmental Revenues334900 State Program-S.H.I.P. - 84,071 - 320,765 -
Sub-total - 84,071 - 320,765 -
Miscellaneous Revenues361100/300 Interest Earn / Net Inc/Dec FMV of Investment 3,868 1,941 - - - 369920 Reimbursed-S.H.I.P. Program 18,177 1,043 - - - 399999 Appropriation Of Fund Balance - - - 69,523 -
Sub-total 22,044 2,983 - 69,523 -
Total 22,044 87,054 - 390,288 -
Expenditure Detail Budget166-43-900-554-000-
Account # Account Title
SHIP 11/12166-43-900-554-000 -93603
603114 Admin Svcs-CRA - - - 4,600 - 604680 Home Repairs - - - 164,598 -
Sub-total - - - 169,198 -
SHIP 12/13166-43-900-554-000 -93604
603114 Admin Svcs-CRA - - - 4,800 - 604680 Home Repairs - - - 43,300 -
Sub-total - - - 48,100 -
SHIP 13/14166-43-900-554-000 -93605
603114 Admin Svcs-CRA - - - 5,190 - 604680 Home Repairs - - - 167,800 -
Sub-total - - - 172,990 -
Total - - - 390,288 -
610-90-900-554-
Account # Account Title
Operating Expense3191 Professional Services-Administration 7 17,420 4005 Bank Service Charges 15 - 4680 R & M Home Repairs 917,063 559,015 4912 Foreclosure Prevention 2,500 - 4913 Rental Assistance 2,200 -
Total 921,786 576,435
FY 2011Actual
FY 2012Actual
FY 2013Budgeted
FY 2014Budget
FY 2011Actual
FY 2012Actual
Project Number
FY 2014Budget
FY 2013Amended
FY 2011Actual
FY 2012Actual
FY 2013Budgeted
FY 2013Amended
City of Miramar 395
Community Development Block Grant
Description Fund 167
Revenues and Expenditures Detail Budget Summary
Beginning Fund Balance -$ -$ -$ -$ -$
Revenues by CategoryGeneral Taxes - - - - -
Permits, Fees, Special Assessment - - - - -
Intergovernmental Revenues 786,596 1,281,528 644,000 1,333,602 729,400
Charges for Services - - - - -
Fines & Forfeitures - - - - -
Miscellaneous Revenues - - - - -
Transfer In - - 27,300 27,300 20,800
Appropriation of Fund Balance - - - - -
Total 786,596$ 1,281,528$ 671,300$ 1,360,902$ 750,200$
Personnel Services 118,927 104,685 123,900 123,900 130,300
Operating Expense 447,035 1,019,411 497,400 1,102,475 501,400
Capital Outlay 220,634 157,432 - 32,027 68,500
Grants & Aids - - 50,000 102,500 50,000
Total Operating Expenditures 786,596 1,281,528 671,300 1,360,902 750,200
Transfer Out - - - - -
Total 786,596$ 1,281,528$ 671,300$ 1,360,902$ 750,200$
- - - - -
-$ -$ -$ -$ -$
CDBG 640,915 1,052,519 547,400 1,237,002 619,900
Outreach 118,927 104,685 123,900 123,900 130,300
Disaster Recovery Int. 26,754 124,325 - - -
Total 786,596$ 1,281,528$ 671,300$ 1,360,902$ 750,200$
Position DetailCommunity Outreach Specialist I 1 1 1 1 1
Family Services Superintendent 1 1 1 1 1
Total FTE's 2.0 2.0 2.0 2.0 2.0
FY 2014 Budget
The Community Development Block Grant (CDBG) fund was established to award money to eligible applicants for minor homerepair/weatherization, commercial rehabilitation and to provide for the cost of equipment and renovations for community parks.This program is a Federal entitlement grant program administered by the U.S. Department of Housing and Urban Development.The primary objective of this program is for the development of viable urban communities by providing decent housing, suitableliving environment, and expanding economic opportunities, principally for persons of low and moderate income.
FY 2014Budget
Expenditures by Category
Expenditures by Program
FY 2011Actual
The CDBG Program is a reimbursement grant and an ongoing program. As such, funds not used in one year are rolled over to thenext year. Economic Development & Revitalization Department administers this program, and Social Services Departmentadministers the Youth and Family Outreach Program. The Youth and Family Outreach program is comprised of two (2) full-timebudgeted positions which are partially funded by the grant.
Excess/Deficiency
Ending Fund Balance
FY 2012Actual
FY 2013Budgeted
FY 2013Amended
City of Miramar 396
Community Development Block Grant FY 2014 Budget
Revenue Projections
Account # Account Title
Intergovernmental Revenues331501 Fed Grant-Disaster Relief 26,754 124,325 - - -
Fed Grant-CDBG 759,842 1,157,204 644,000 1,333,602 729,400 Sub-total 786,596 1,281,528 644,000 1,333,602 729,400
Other Source381001 Transfer fr General Fund - - 27,300 27,300 20,800
Sub-total - - 27,300 27,300 20,800
Total 786,596 1,281,528 671,300 1,360,902 750,200
Expenditure Detail BudgetCDBG167-43-900-554-000-
Account # Account Title
Operating Expense603114 Admin Svcs-CRA - - 128,800 114,047 98,400 603410 Grant Administration - - - 13,671 47,400 604360 Util Connections-Residential - - 50,000 127,609 15,000 604680 Home Repairs - - 218,600 631,521 265,600 604681 Commercial Rehabilitation - - 100,000 215,628 75,000
Sub-total - - 497,400 1,102,475 501,400
Dept Capital Outlay606317 Street Lights And Conduits - - - 18,689 68,500 606319 Park Improvement - - - 13,338 -
- - - 32,027 68,500 Grants & Aids
608270 Small Business Assistance - - 50,000 102,500 50,000 Sub-total - - 50,000 102,500 50,000
Total - - 547,400 1,237,002 619,900
Outreach
Account # Account Title
Personnel Services601200 Regular Salaries - - 84,200 84,200 83,200 601210 Non-Pensionable Earnings - - 2,000 2,000 2,600 602100 FICA - - 6,600 6,600 6,800 602210 Pension-General - - 7,800 7,800 7,900 602235 Pension-Senior Mgmt. - - - - 13,600 602260 Pension-401 - - 6,500 6,500 - 602265 Pension-457 - - 1,800 1,800 1,800 602305 Health Insurance-HMO - - 400 400 - 602306 Dental Insurance-PPO - - 13,300 13,300 10,600 602307 Dental Insurance-HMO - - 300 300 400 602309 Basic Life Insurance - - - - 300 602311 Long-Term Disability - - 700 700 700 602400 Worker's Compensation - - 300 300 2,400
Total - - 123,900 123,900 130,300
331623
167-43-905-569-000-
FY 2011Actual
FY 2012Actual
FY 2013Budgeted
FY 2013Amended
FY 2014Budget
FY 2014Budget
FY 2013Amended
FY 2013Budgeted
FY 2013Amended
FY 2014Budget
FY 2013Budgeted
FY 2011Actual
FY 2012Actual
FY 2011Actual
FY 2012Actual
City of Miramar 397
Community Development Block Grant FY 2014 Budget
Expenditure Detail Budget620-90-900-559
Account # Account Title
Operating Expense4039 CDBG Administration & Planning 116,836 102,734 4681 Commercial Rehabilitation 35,027 357,860 4682 Housing Rehabilitation 240,918 389,492 4721 Small Business Assistance 27,500 45,000
Sub-total 420,281 895,086
Dept. Capital Outlay6315 Forzano Park Lighting - 94,300 6316 Lakeshore Park Court Resurface - 63,132 6502 Miramar Athletic Park 220,634 -
Sub-total 220,634 157,432
Total 640,915 1,052,519
Outreach 620-90-905-559
Personnel Services1200 Regular Salaries 84,699 73,502 1210 Non-Pensionable Earnings 1,250 - 2100 FICA 6,314 5,684 2210 Pension-General 7,809 7,405 2240 Pension-ICMA 5,593 4,087 2280 Pension-Sir Mgmt. - 2,246 2304 Health Insurance-PPO 388 283 2305 Health Insurance-HMO 12,255 10,847 2306 Life & Disability Insurance 387 418 2400 Worker's Comp 233 213
Sub-total 118,927 104,685
Total 118,927 104,685
Disaster Recovery Int.620-90-907-559
Operating Expense4039 CDBG Ad - 6,310 4682 Housing Rehabilitation 26,754 118,015
Total 26,754 124,325
FY 2012Actual
FY 2011Actual
City of Miramar 398
Community Development Block Grant FY 2014 Budget
Budget Justification
Account # Title and Description331623
381001
603114
603410
604360
604680
604681
606317
608270
FED GRANT-CDBG: The City of Miramar is an entitlement grantee of federal CDBG funds. Funds received are instrumental in achievingpriority housing and community development goals benefitting the city’s low to moderate income population.
UTIL CONNECTION-RESIDENTIAL: Program to assist low income residents in connecting residential structures to local sewer collection lines.
GRANT ADMINISTRATION: Miscellaneous city administrative costs including grant assistant’s salary, publishing public notices in local newspapers, Fair Housing sponsorship and mailing of documents to Broward County HUD, and legal counsel.
STREET LIGHTS AND CONDUITS: The Forzano light improvement project provides energy efficient improvements through the replacement of lighting at Forzano Park.
SMALL BUSINESS ASSISTANCE: Economic development program that offers financial assistance, goods and/or services to small businesses that will create or retain jobs for lower income persons.
COMMERCIAL REHABILITATION: Commercial façade and code compliance improvements to projects located in areas of low andmoderate income concentration.
TRANSFER FROM GENERAL FUND: This the City's portion of amount not reimbursed by grant.
HOME REPAIRS: Citywide home repair and weatherization assistance program for lower income households.
ADMIN SVCS-CRA: General management, oversight and coordination of the CDBG program and the implementation of the ConsolidatedPlan, including public information and fair housing activities; planning activities include, but are not limited to, the preparation of specialplans, environmental assessments, neighborhood revitalization area plans and management-capacity building activities.
City of Miramar 399
Park Development
Description Fund 170
Revenues and Expenditures Detail Budget Summary
Beginning Fund Balance (1,842,699)$ (374,768)$ -$ -$ -$
Revenues by CategoryGeneral Taxes - - - - -
Permits, Fees, Special Assessment 1,468,058 - - - -
Intergovernmental Revenues - - - - -
Charges for Services - - - - -
Fines & Forfeitures - - - - -
Miscellaneous Revenues 830 - - - -
Transfer In - - - - - Appropriation of Fund Balance - - - - -
Total 1,468,888$ -$ -$ -$ -$
Expenditures by CategoryPersonnel Services - - - - -
Other Operating Expense 957 - - - -
Departmental Capital Outlay - - - - -
Grants & Aids - - - - -
Total Operating Expenditures 957 - - - -
Capital Improvement Program - - - - -
Debt Service - - - - -
Reserve - - - - -
Transfer Out - - - - -
Total 957$ -$ -$ -$ -$
1,467,931 - - - -
(374,768)$ (374,768)$ -$ -$ -$
FY 10 beginning balance restated per CAFR
Revenue Projections
Account # Account TitleLicenses, Permits & Fees
324610 Recreation Impact Fees (Developer) 441,614 - - - - 324611 Park Impact Fees 1,026,444 - - - -
Sub-total 1,468,058 - - - - Miscellaneous Revenues
361100 Interest Earnings 830 - - - - 363400 Recreation Impact Fees - - - - -
Sub-total 830 - - - -
Total 1,468,888 - - - -
Expenditure Budget170-80-800-572 | 599 | 170-90-900-590
Account # Account TitleOther Services & Charges
4300 Utilities 957 - - - - Sub-total 957 - - - -
Total 957 - - - -
FY 2014 Budget
FY 2011Actual
FY 2012Actual
FY 2013Budgeted
FY 2013Amended
FY 2014Budget
FY 2011Actual
FY 2012Actual
FY 2013Budgeted
FY 2013Amended
FY 2014Budget
Excess/Deficiency
Ending Fund Balance
In FY 12, this fund was reclassifed as a capital project fund per GASB 54 guidelines. The new fund number is 387.
FY 2011Actual
FY 2012Actual
FY 2013Budgeted
FY 2013Amended
FY 2014Budget
City of Miramar 400
Debt Service Funds
Deb
tS
erviceF
un
ds
Debt Service
Description
Revenues and Expenditures Detail Budget Summary
Beginning Fund Balance 6,004,461$ 7,855,780$ 8,037,706$ 8,037,706$ 8,037,706$
Revenues by CategoryGeneral Taxes - - - - -
Permits, Fees, Special Assessment 138,976 138,904 127,800 127,800 -
Intergovernmental Revenues - - - - -
Charges for Services - - - - -
Fines & Forfeitures - - - - -
Miscellaneous Revenues 32,208 13,078 19,300 19,300 7,500
Transfer In 7,297,117 8,371,172 8,601,600 8,601,600 7,542,300 Other Sources - -
Total 7,468,301$ 8,523,153$ 8,748,700$ 8,748,700$ 7,549,800$
Expenditures by CategoryPersonnel Services - - - - -
Operating Expense 5,207 7,965 11,800 11,800 10,000
Capital Outlay - - - - -
Total Operating Expenditures 5,207 7,965 11,800 11,800 10,000
Debt Service 5,611,775 8,333,263 8,736,900 8,736,900 7,539,800
Transfer Out - - - - -
Total 5,616,982$ 8,341,228$ 8,748,700$ 8,748,700$ 7,549,800$
-
1,851,319 181,926 - - -
7,855,780$ 8,037,706$ 8,037,706$ 8,037,706$ 8,037,706$
Revenues by Fund Fund #
Debt Service 201 1,544,789 2,122,913 2,332,800 2,332,800 1,267,700
Flamingo Estates Special Assessment 202 139,263 139,192 128,100 128,100 -
Capital Improvement Rev. Bonds 2005 203 5,784,249 6,261,048 6,287,800 6,287,800 6,282,100
204 - - - - - Total 7,468,301$ 8,523,153$ 8,748,700$ 8,748,700$ 7,549,800$
Expenditures by FundDebt Service 201 1,355,229 1,924,826 2,332,800 2,332,800 1,267,700
Flamingo Estates Special Assessment 202 127,924 127,912 128,100 128,100 -
Capital Improvement Rev. Bonds 2005 203 4,133,828 6,288,490 6,287,800 6,287,800 6,282,100
204 - - - - - 5,616,982$ 8,341,228$ 8,748,700$ 8,748,700$ 7,549,800$
FY 2014 Budget
FY 2012Actual
FY 2013Budgeted
FY 2013Amended
FY 2011Actual
FY 2014Budget
Debt Service Funds were established to account for the servicing of general long term general obligation debt not being financedby propriety funds. They are comprised of funds 201, 202, 203 and 204. Fund 201 is the major debt service fund. Fund 202 is forthe Flamingo Estates Bank Note which was retired in FY 13. Fund 203 is for Capital Improvement Revenue Bonds, Series 2005.Fund 204 is for Special Obligation Refunding and Improvement Revenue Bonds, Series 2013.
Excess/Deficiency
Total
Ending Fund Balance
Improvement Revenue Bonds 2013
Improvement Revenue Bonds 2013
City of Miramar 401
Debt Service FY 2014 Budget
Description Fund 201
Revenues and Expenditures Detail Budget Summary
Revenues by CategoryGeneral Government Taxes - - - - - Permits, Fees, Special Assessment - - - - - Intergovernmental Revenues - - - - - Charges for Services - - - - - Fines & Forfeitures - - - - - Miscellaneous Revenues 28,089 11,442 15,000 15,000 7,500 Transfer In 1,516,700 2,111,472 2,317,800 2,317,800 1,260,200 Other Sources - - - - -
Total 1,544,789 2,122,913 2,332,800 2,332,800 1,267,700
Personnel Services - - - - - Operating Expense 2,742 5,801 10,000 10,000 10,000 Capital Outlay - - - - - Grants & Aids - - - - - Total Operating Expenditures 2,742 5,801 10,000 10,000 10,000 Capital Improvement Program - - - - - Debt Service 1,352,487 1,919,025 2,322,800 2,322,800 1,257,700 Transfer Out - - - - - Total 1,355,229 1,924,826 2,332,800 2,332,800 1,267,700
Revenue Projections
Account # Account Title
Misc. Revenues361100/800 Interest Earnings/Inc./Dec FMV Invest 28,089 11,442 15,000 15,000 7,500
Sub-total 28,089 11,442 15,000 15,000 7,500 Other Sources
381001 Transfer in from General Fund 1,516,700 1,504,600 1,509,100 1,509,100 451,100 381385 Transfer in from Street Maintenance Fund - 606,872 808,700 808,700 809,100
Sub-total 1,516,700 2,111,472 2,317,800 2,317,800 1,260,200
Total 1,544,789 2,122,913 2,332,800 2,332,800 1,267,700
Expenditure Detail Budget201‐70‐000‐517‐000‐
Account # Account Title
Operating Expense604905 Bank Service Charge - - 10,000 10,000 10,000
Sub-total - - 10,000 10,000 10,000 Debt Service
607126 Prin-03 CIP Refinance - - 270,000 270,000 280,000 607130 Princ-08 SunTrust Note - - 586,400 586,400 - 607150 Prin-12 Trans Improve Rev Note - - 665,400 665,400 680,100 607226 Interest-03 CIP Refinance - - 177,900 177,900 168,600 607230 Interest-08 SunTrust Note - - 475,800 475,800 - 607250 Interest-12 Trans Improve Rev Note - - 143,800 143,800 129,000 607322 Admin Costs - - 3,500 3,500 -
Sub-total - - 2,322,800 2,322,800 1,257,700
Total - - 2,332,800 2,332,800 1,267,700
FY 2011Actual
FY 2012Actual
FY 2013Budgeted
FY 2013Amended
FY 2014Budget
FY 2011Actual
FY 2012Actual
FY 2013Budgeted
FY 2013Amended
FY 2014Budget
Expenditures by Category
This is the City's major debt service fund. Currently, the 2003 CIP Refinance, 2012 BBT Transportation Improvement RevenueNote and related administrative costs are being accounted for in this fund.
FY 2013Budgeted
FY 2013Amended
FY 2011Actual
FY 2012Actual
FY 2014Budget
City of Miramar 402
Debt Service FY 2014 Budget
BBT Transport Note201‐70‐900‐582
Account # Account Title
Debt Service7152 Prin-12 Trans Improve Rev Note - 332,000 7252 Interest-12 Trans Improve Rev Note - 72,567
Total - 404,567
Franchise Fee 2003 Refunding201‐70‐912‐582
Account # Account Title
Debt Service7126 Principal-SunTrust 376,000 - 7225 Interest-SunTrust 7,176 -
Total 383,176 -
Public Service Tax Revenue Refunding Bond 2003201‐70‐913‐582
Operating Expense3191 Prof. Services-Administration 1,750 1,750 4005 Bank Service Charge 496 2,025
Sub-total 2,246 3,775 Debt Service
7226 Interest 2003 CIP Refinance 194,311 186,537 7227 Principal 2003 CIP Refinance 255,000 265,000
Sub-total 449,311 451,537
Total 451,557 455,312
Park Capital Improvement Revenue‐SunTrust Note Series 2008201‐70‐915‐582
Operating Expense4005 Bank Service Charge 496 2,025
Sub-total 496 2,025 Debt Service
7225 Principal 2008 SunTrust-Park Improve. - 557,414 7229 Interest 2008 SunTrust-Park Improve. 520,000 505,507
Sub-total 520,000 1,062,921
Total 520,496 1,064,947
FY 2011Actual
FY 2012Actual
FY 2011Actual
FY 2012Actual
City of Miramar 403
Debt Service FY 2014 Budget
Description Fund 202The Flamingo Estates Special Assessment note was retired in FY 2013.
Revenues and Expenditures Detail Budget Summary
RevenuesGeneral Government Taxes - - - - - Permits, Fees, Special Assessment 138,976 138,904 127,800 127,800 - Intergovernmental Revenues - - - - - Charges for Services - - - - - Fines & Forfeitures - - - - - Miscellaneous Revenues 287 288 300 300 - Transfer In - - - - - Total 139,263 139,192 128,100 128,100 -
ExpendituresPersonnel Services - - - - - Operating Expense 104 101 200 200 - Total Operating Expenditures 104 101 200 200 - Debt Service 127,820 127,810 127,900 127,900 - Transfer Out - - - - - Total 127,924 127,912 128,100 128,100 -
Revenue Projections
Account # Sources
Miscellaneous Revenues325100 (363100) Special Assessments 138,976 138,904 127,800 127,800 - 361100/300 Interest Earnings/Inc./Dec FMV Invest 287 288 300 300 -
Total 139,263 139,192 128,100 128,100 -
Expenditure Detail Budget202‐70‐000‐517‐000‐
Account # Account Title
Operating Expense604905 Bank Service Charge - - 200 200 -
Sub-total - - 200 200 - Debt Service
607122 Prin-Flamingo Estates Note - - 122,500 122,500 - 607222 Interest-Flamingo Estates Note - - 4,400 4,400 - 607322 Admin Costs - - 1,000 1,000 -
Sub-total - - 127,900 127,900 -
Total - - 128,100 128,100 -
202‐70‐911‐582Operating Expense
4005 Bank Service Charge 104 101 Sub-total 104 101 Debt Service
7122 Prin-Flamingo Estates Note 111,485 116,820 7222 Interest-Flamingo Estates Note 15,357 10,012 7322 Admin Cost 978 978
Sub-total 127,820 127,810
Total 127,924 127,912
FY 2014Budget
FY 2012Actual
FY 2013Amended
FY 2011Actual
FY 2012Actual
FY 2013Budgeted
FY 2013Amended
FY 2011Actual
FY 2012Actual
FY 2013Budgeted
FY 2013Amended
FY 2014Budget
FY 2011Actual
FY 2014Budget
FY 2013Budgeted
City of Miramar 404
Debt Service FY 2014 Budget
Revenues and Expenditures Detail Budget Summary
RevenuesGeneral Government Taxes - - - - -
Permits, Fees, Special Assessment - - - - -
Intergovernmental Revenues - - - - -
Charges for Services - - - - -
Fines & Forfeitures - - - - -
Miscellaneous Revenues 3,831 1,348 4,000 4,000 - Transfer In 5,780,417 6,259,700 6,283,800 6,283,800 6,282,100 Total 5,784,249 6,261,048 6,287,800 6,287,800 6,282,100
Expenditures Personnel Services - - - - - Operating Expense 2,361 2,063 1,600 1,600 - Total Operating Expenditures 2,361 2,063 1,600 1,600 - Capital Improvement Program - - - - - Debt Service 4,131,468 6,286,428 6,286,200 6,286,200 6,282,100 Transfer Out - - - - - Total 4,133,828 6,288,490 6,287,800 6,287,800 6,282,100
Revenue Projections
Account # Account Title
Miscellaneous361100/300 Interest Earnings/Inc./Dec FMV Invest 3,831 1,348 4,000 4,000 -
Sub-total 3,831 1,348 4,000 4,000 - Other Sources
381001 Transfer in from General Fund 5,351,000 4,952,900 4,527,000 4,527,000 4,679,800 381386 Transfer in from Public Safety CIP Fund - - 450,000 450,000 295,500 381425 Transfer in from Cultural Affairs 429,417 1,306,800 1,306,800 1,306,800 1,306,800
Sub-total 5,780,417 6,259,700 6,283,800 6,283,800 6,282,100
Total 5,784,249 6,261,048 6,287,800 6,287,800 6,282,100
Expenditure Detail Budget203‐70‐000‐517‐000‐
Account # Account Title
Operating Expense 604905 Bank Service Charge - - 1,600 1,600 -
Subtotal - - 1,600 1,600 - Debt Service
607129 Principal-05 Capital Improve Rev. Bond - - 2,260,000 2,260,000 2,335,000 607229 Interest-05 Capital Improve Rev. Bond - - 4,024,700 4,024,700 3,947,100 607322 Admin Costs - - 1,500 1,500 -
Subtotal - - 6,286,200 6,286,200 6,282,100
Total - - 6,287,800 6,287,800 6,282,100
203‐70‐900‐582Operating Expense
3191 Prof. Services-Administration 1,425 1,425 4005 Bank Service Charge 936 638
Subtotal 2,361 2,063 Debt Service
7129 Principal-2005 Capital Improve. Rev. Bond - 2,190,000 7226 Interest Capital Improve. Rev. Bond 4,131,468 4,096,428
Subtotal 4,131,468 6,286,428
Total 4,133,828 6,288,490
FY 2012Actual
FY 2014Budget
FY 2011Actual
FY 2013Budgeted
FY 2013Amended
FY 2014Budget
FY 2011Actual
FY 2012Actual
FY 2013Budgeted
FY 2013Amended
FY 2014Budget
FY 2011Actual
FY 2012Actual
FY 2013Budgeted
FY 2013Amended
Description Fund 203This fund was established to account for the debt service on the 100 million Capital Improvement Revenue Bonds, Series 2005.This revenue bond replaces the 35 million bank loan and also provided additional funds for other projects.
City of Miramar 405
Debt Service FY 2014 Budget
Revenues and Expenditures Detail Budget Summary
RevenuesGeneral Government Taxes - - - - -
Permits, Fees, Special Assessment - - - - -
Intergovernmental Revenues - - - - -
Charges for Services - - - - -
Fines & Forfeitures - - - - -
Miscellaneous Revenues - - - - - Transfer In - - - - - Total - - - - -
Expenditures Personnel Services - - - - - Operating Expense - - - - - Total Operating Expenditures - - - - - Capital Improvement Program - - - - - Debt Service - - - - - Transfer Out - - - - - Total - - - - -
Revenue Projections
Account # Account Title
Miscellaneous361100/300 Interest Earnings/Inc./Dec FMV Invest - - - - -
Sub-total - - - - - Other Sources
381001 Transfer in from General Fund - - - - - Sub-total - - - - -
Total - - - - -
Expenditure Detail Budget204‐70‐000‐517‐000‐
Account # Account Title
Operating Expense 604905 Bank Service Charge - - - - -
Subtotal - - - - - Subtotal
607151 Principal-13 Improve Revenue Bonds - - - - - 607251 Interest-13 Improve Revenue Bonds - - - - - 607322 Admin Costs - - - - -
Subtotal - - - - -
Total - - - - -
Description Fund 204‐CIP Revenue Bonds 2013
FY 2013Amended
FY 2014Budget
FY 2011Actual
FY 2012Actual
FY 2013Budgeted
FY 2013Amended
FY 2014Budget
This fund was established to account for capital projects associated with CIP revenue bonds issued in 2013.
FY 2011Actual
FY 2012Actual
FY 2013Budgeted
FY 2013Amended
FY 2014Budget
FY 2011Actual
FY 2012Actual
FY 2013Budgeted
City of Miramar 406
Debt Service FY 2014 Budget
Budget Justification
361100/800
381385
607126607226607129607229
607130607230
607150607250
607151607251
607322
381425
TRANSFER IN FROM GENERAL FUND: This transfer is for a portion of revenues that are pledged to pay debt service. Franchise Fee2003 Refunding is pledged by Franchise Fee Electric revenues.
381001
381001
INTEREST EARNING/INC/DEC FMV INVEST: Revenue received from interest or increase/decrease in fair market value of investment.Net amount is indicated.
381386
TRANSFER IN FROM STREET MAINTENANCE FUND: Funds transferred to service the 2012 Transportation Improvement RevenueNote.
TRANSFER FROM GENERAL FUND: This transfer is for a portion of revenues that are pledged to pay the debt service.
PRIN & INTEREST-08 SUNTRUST NOTE: These expenditures are for the principal and interest for the SunTrust note for parkimprovement.
PRIN & INTEREST-12 TRANSPORTATION IMPROVEMENT REVENUE NOTE: These expenditures are for the principal and interest forthe 2012 transportation improvement revenue note
TRANSFER FROM PUBLIC SAFETY CIP: This transfer is for the Public Safety Capital Improvement debt service.
TRANSFER FROM CULTURAL AFFAIRS: This transfer is to fund the debt service for the Cultural Affairs portion of the 2005 Capital Improvement Revenue Bond
PRIN & INTEREST-13 CIP REVENUE BOND: These expenditures are for the principal and interest for the 2013 CIP Revenue Bondsissued for various capital projects.
PRIN & INTEREST CAPITAL IMPROVE REVENUE BOND: In September 2005, the City issued a Capital Improvement Revenue Bond,series 2005 for various capital projects. Principal and interest are paid semi-annually on April 1 and October 1 through October 2035.
PRIN & INTEREST-03 CIP REFINANCE: These expenditures are for the principal and interest of refunding bonds.
ADMIN COST: This expenditure is for debt service administration cost.
City of Miramar 407
Capital Projects Funds
Cap
ital Pro
jectsF
un
ds
Capital Projects Funds
Description
Revenues & Expenditures Summary
Revenues by CategoryGeneral Taxes - - - 2,015,800 2,118,000 Permits, Fees, Special Assessment - 1,390,057 1,397,000 1,397,000 285,000 Intergovernmental Revenues 36,939 2,727,975 2,784,700 768,900 777,600 Charges for Services - - - - - Fines & Forfeitures - - - - - Miscellaneous Revenues 35,420 65,918 54,700 54,700 17,000 Transfer In 4,331,687 11,196,800 771,500 1,483,300 110,000 Other/Loan Proceeds - 795,405 - - - Appropriation of Fund Balance/Carryover - 7,084,000 4,249,700 25,926,529 474,800 Total 4,404,046$ 23,260,155$ 9,257,600$ 31,646,229$ 3,782,400$
Expenditures by CategoryPersonnel Services - - - - - Operating Expense 618 48,327 8,600 82,209 2,900 Capital Outlay - 16,391 - - - Grants & Aids - - - - - Total Operating Expenditures 618 64,718 8,600 82,209 2,900 Capital Improvement Program 2,020,870 5,990,637 5,885,000 28,200,019 290,000 Debt Service - - - - - Reserve - - 162,700 162,700 - Transfer Out - 2,438,051 3,201,300 3,201,300 3,489,500 Total 2,021,488$ 8,493,407$ 9,257,600$ 31,646,229$ 3,782,400$
Revenues by Fund Fund #Street Construction & Maintenance 385 - 9,826,968 5,213,300 11,321,778 3,000,400 Public Safety CIP 386 - 358,845 1,980,500 1,980,500 671,600 Park Development 387 - 1,042,423 1,112,800 1,162,800 400
388 - - - - - 390 1,231,687 - - - -
Capital Projects 395 3,172,359 12,031,919 951,000 17,181,151 110,000 Total 4,404,046$ 23,260,155$ 9,257,600$ 31,646,229$ 3,782,400$
Expenditures by FundStreet Construction & Maintenance 385 - 2,522,699 5,213,300 11,321,778 3,000,400 Public Safety CIP 386 - 482 1,980,500 1,980,500 671,600 Park Development 387 - 405 1,112,800 1,162,800 400
388 - - - - - 390 73,829 - - - -
Capital Projects 395 1,947,658 5,969,821 951,000 17,181,151 110,000 Total 2,021,488$ 8,493,407$ 9,257,600$ 31,646,229$ 3,782,400$
FY 2014 Budget
Capital Improvement Revenue Bonds '05
Capital Improvement Revenue Bonds '05
FY 2011Actual
FY 2012Actual
FY 2013Budgeted
FY 2013Amended
FY 2014Budget
These funds were established to account for financial resources used for the acquisition and/or construction of major capital assetswith the City, except for those financed by proprietary funds. Currently, the City has five (5) capital project funds: StreetConstruction and Maintenance, Public Safety CIP, Park Development, Improvement Revenue Bonds 2013 and Capital Projects.
Improvement Revenue Bonds '13
Improvement Revenue Bonds '13
City of Miramar 408
Street Construction and Maintenance
Description Fund 385
Revenues and Expenditures Detail Budget Summary
Beginning Fund Balance * -$ 2,465,850$ 9,770,120$ 9,770,120$ 1,238,642$
Revenues by CategoryGeneral Taxes - - - - - Permits, Fees, Special Assessment - - - - - Intergovernmental Revenues - 2,727,975 2,784,700 2,784,700 2,895,600 Charges for Services - - - - - Fines & Forfeitures - - - - - Miscellaneous Revenues - 14,994 5,600 5,600 5,600 Transfer In - - - - - Appropriation of Fund Balance/Carryover - 7,084,000 2,423,000 8,531,478 99,200 Total -$ 9,826,968$ 5,213,300$ 11,321,778$ 3,000,400$
Expenditures by CategoryPersonnel Services - - - - - Operating Expense - 45,390 2,000 75,609 2,000 Capital Outlay - 16,391 - - - Grants & Aids - - - - - Total Operating Expenditures - 61,781 2,000 75,609 2,000 Capital Improvement Program - 22,866 2,460,000 8,494,869 180,000 Debt Service - - - - - Other Source - - - - - Transfer Out - 2,438,051 2,751,300 2,751,300 2,818,400 Total -$ 2,522,699$ 5,213,300$ 11,321,778$ 3,000,400$
- 7,304,270 - (8,531,478) (99,200)
-$ 9,770,120$ 9,770,120$ 1,238,642$ 1,139,442$
* Prior years info in Fund 120
FY 2014 Budget
FY 2011 Actual
FY 2012 Actual
FY 2013 Budgeted
FY 2013 Amended
FY 2014 Budget
Expenditures will be accounted for in the General Fund by designating specific expenditure accounts in the Public WorksDepartment, Street Maintenance Program and the Capital Improvement Program. Transfer to the General Fund will be madequarterly to reimburse the fund for actual expenditures made from the designated expenditure accounts.
This fund was established to account for the City's proportional share of state revenue sharing and local option gas tax funds, inaccordance with State Statute 336.59. Funds are restricted for the improvement and maintenance of roads and streets within theCity.
In FY 2012, this fund was reclassified from a special revenue fund to a capital project fund per GASB 54 guidelines.
Excess/Deficiency
Ending Fund Balance
City of Miramar 409
Street Construction and Maintenance FY 2014 Budget
Revenue Projections
Account # Account Title
Intergovernmental Revenues312410 Local Option Gas Tax-First (1 to 6 cents) - 2,103,416 1,173,700 1,173,700 1,231,700 312420 Local Option Gas Tax-Second (1 to 5 cents) - - 842,100 842,100 886,300 335120 State Revenue Sharing Proceeds - 624,559 768,900 768,900 777,600
Sub-total - 2,727,975 2,784,700 2,784,700 2,895,600 Miscellaneous Revenues
361300/10/800 Interest Earnings/Inc/Dec FMV Invest - 14,994 5,600 5,600 5,600 Sub-total - 14,994 5,600 5,600 5,600 Other Sources
384200 Loan Proceeds - 7,084,000 - - - 399900 CIP Carryover - - 6,108,478 - 399999 Appropriation of Fund Balance - - 2,423,000 2,423,000 99,200
Sub-total - 7,084,000 2,423,000 8,531,478 99,200
Total - 9,826,968 5,213,300 11,321,778 3,000,400
Expenditure Detail Budget385-various
Account # Account Title
606317 Street Lights And Conduits 73,609 - 604905 Bank Service Charge - - 2,000 2,000 2,000
Sub-total - - 2,000 75,609 2,000
Capital Improvement ProjectsWWTP Expansion IRI-53005385-53-800-545-000-
606502 Plans/Design/Engineer - - - 50,000 - 606510 Construction - - - 800,000 - 606520 CIP Contingencty - - - 50,000 -
Sub-total - - - 900,000 -
Miramar Streetscape Imprv IRI-52007385-53-800-541-000-
606510 Construction - - - 1,693,626 - 606511 Furniture & Fixtures - - - 3,000 - 606520 CIP Contingencty - - - 150,000 -
Sub-total - - - 1,846,626 -
Pembroke Rd Overpass: IRI-52008385-53-801-541-000-
606510 Construction - - 180,000 360,000 180,000 Sub-total - - 180,000 360,000 180,000
Miramar PKWY Resurface IRI-52017385-53-802-541-000-
606502 Plans/Design/Engineer - - - 36,471 - 606505 Permits - - - 5,000 - 606510 Construction - - - 600,000 - 606520 CIP Contingencty - - - - -
Sub-total - - - 641,471 -
Pembroke Rd Noise Wall IRI-52018385-53-803-541-000-
606502 Plans/Design/Engineer - - - 16,772 - 606505 Permits - - - 5,000 - 606510 Construction - - - 455,000 -
Sub-total - - - 476,772 -
FY 2011 Actual
FY 2012 Actual
FY 2013 Budgeted
FY 2013 Amended
FY 2014 Budget
FY 2011 Actual
FY 2012 Actual
FY 2013 Budgeted
FY 2013 Amended
FY 2014 Budget
Operating Expense: 385-90-000-519-000-
Project Number
City of Miramar 410
Street Construction and Maintenance FY 2014 Budget
Expenditure Detail Budget385-various
Account # Account Title
Road Resurfacing IRI-52022385-53-804-541-000-
606502 Plans/Design/Engineer - - - 39,000 - 606510 Construction - - - 1,161,000 -
Sub-total - - - 1,200,000 -
Miramar PKWY Resurface IRI-52023385-53-805-541-000-
606502 Plans/Design/Engineer - - - 20,000 - 606505 Permits - - - 5,000 - 606510 Construction - - - 625,000 -
Sub-total - - - 650,000 -
Bass Creek Rd Improv IRI-52024385-53-806-541-000-
606502 Plans/Design/Engineer - - - 60,000 - 606505 Permits - - - 5,000 - 606510 Construction - - - 25,000 - 606520 CIP Contingencty - - - 50,000 -
Sub-total - - - 140,000 -
385-53-807-541-000- IRI-52025606502 Plans/Design/Engineer - - 25,000 25,000 - 606505 Permits - - 5,000 5,000 - 606510 Construction - - 150,000 150,000 -
Sub-total - - 180,000 180,000 -
Pembroke Road Widening: 385-53-808-541-000- IRI-52026
606502 Plans/Design/Engineer - - 250,000 250,000 - 606510 Construction - - 1,750,000 1,750,000 - 606520 Contingency - - 100,000 100,000 -
Sub-total - - 2,100,000 2,100,000 -
Transfer: 385-90-000-581-000-691001 Trfr to General Fund - - 1,942,600 1,942,600 2,009,300 691201 Trfr to Debt Service Fund - - 808,700 808,700 809,100
Sub-total - - 2,751,300 2,751,300 2,818,400
Total - - 5,213,300 11,321,778 3,000,400
Operating Expense3190 Prof Svcs-Other - 43,739 4005 Bank Service Charge - 1,651
Sub-total - 45,390 Dept Capt Outlay
6218 Miramar Blvd St Lights - 16,391 Sub-total - 16,391 CIP
6671 Mir Pky Resurface - 6,264 6671 Noise Wall - 13,228 6674 Mir Gateway/Streetscape - 3,374
Sub-total - 22,866 Transfer
9110 Transfer to General Fund - 1,831,180 9201 Transfer to Debt Service Fund - 606,872
Sub-total - 2,438,051
Total - 2,522,699
FY 2011 Actual
FY 2012 Actual
FY 2013 Budgeted
FY 2013 Amended
FY 2014 Budget
Project Number
Traffic Signal-Silver Shores Blvd & Pemb Rd:
City of Miramar 411
Street Construction and Maintenance FY 2014 Budget
Budget Justification
Account # Title and DescriptionRevenue
335120
361300/10/800
399999
Expense606510
604905
691001
691201
312410 & 312420
STATE REVENUE SHARING PROCEEDS: State of Florida distributes revenues collected to local governments per the 1972Florida Revenue Sharing Act. 73.37% of the revenues received are from sales and use tax collections and are included in theGeneral Fund and 26.61% are from the fuel tax on motor fuel and are included in the Street Maintenance Fund. The fuel taxrelated funds are authorized to be used for roadway and transportation maintenance. More information about this revenuesource can be found in the Local Government Information Handbook published by the Florida Office of Economic &Demographic Research.
TRANSFER TO DEBT SERVICE: Funds transfered to service the 2012 Transportation Improvement Revenue Note.
PEMBROKE ROAD OVERPASS: This project will provide an alternate route to access the western areas of Miramar andPembroke Pines and will relieve traffic congestion along Miramar Parkway.
LOCAL OPTION GAS TAX-FIRST/SECOND: This relates to the 1 to 6 Cents Local Option Fuel Tax. Revenues received inthis category are distributed to municipalities from the Local Option Gas Tax Trust Fund that was also established to providemonies restricted for use on street related projects. This fuel tax is authorized to be used for roadway and right-of-way
APPROPRIATION OF FUND BALANCE: Fund balance to be used to fund the various capital projects planned.
TRANSFER TO GENERAL FUND: This includes funds transfered to the General Fund for the purposes of roadway and right-of-way maintenance.
INTEREST EARNINGS/INC/DEC FMV INVEST: Earned Interest and Net increase/decrease in Fair Market Value of assets.
BANK SERVICE CHARGE: Bank service charges for handling of accounts.
City of Miramar 412
Description Fund 386
Revenues and Expenditures Detail Budget Summary
Beginning Fund Balance * -$ 2,725,350$ 3,083,713$ 3,083,713$ 1,401,013$
Revenues by CategoryGeneral Taxes - - - - - Permits, Fees, Special Assessment - 348,217 285,000 285,000 285,000 Intergovernmental Revenues - - - - - Charges for Services - - - - - Fines & Forfeitures - - - - - Miscellaneous Revenues - 10,628 12,800 12,800 11,000 Transfer In - - - - - Appropriation of Fund Balance/Carryover - - 1,682,700 1,682,700 375,600 Total -$ 358,845$ 1,980,500$ 1,980,500$ 671,600$
Expenditures by CategoryPersonnel Services - - - - - Operating Expense - 482 500 500 500 Capital Outlay - - - - - Grants & Aids - - - - - Total Operating Expenditures - 482 500 500 500 Capital Improvement Program - - 1,530,000 1,530,000 - Debt Service - - - - - Reserve - - - - - Transfer Out - - 450,000 450,000 671,100 Total -$ 482$ 1,980,500$ 1,980,500$ 671,600$
- 358,363 - (1,682,700) (375,600)
-$ 3,083,713$ 3,083,713$ 1,401,013$ 1,025,413$
* Prior years info in Fund 140
This fund was established to account for impact fees derived from new development and restricted by Ordinance for Police,Fire and Emergency Medical Services Capital Improvements, including buildings and equipment. These funds provide afunding source to assist the City in providing police, fire and emergency medical services capital improvements required bygrowth of development.
FY 2014 Budget
FY 2011 Actual
FY 2012 Actual
FY 2013 Budgeted
FY 2013 Amended
FY 2014 Budget
In FY 2012, this fund was reclassified from a special revenue fund to a capital project fund per GASB 54 guidelines.
Public Safety CIP
Excess/Deficiency
Ending Fund Balance
City of Miramar 413
FY 2014 BudgetPublic Safety CIPRevenue Projections
Account # Account Description
Licenses, Permits & Fees324110 Impact Fees-Police-Residential - 153,116 145,000 145,000 $145,000324115 Impact Fees-Fire-Residential - 195,101 140,000 140,000 $140,000
Sub-total - 348,217 285,000 285,000 285,000 Miscellaneous Revenues
361100/800 Interest Earnings/Inc/Dec AM Value - 10,628 12,800 12,800 $11,000Sub-total - 10,628 12,800 12,800 11,000 Other Sources
399999 Appropriation of Fund Balance - - 1,682,700 1,682,700 375,600 Sub-total - - 1,682,700 1,682,700 375,600
Total - 358,845 1,980,500 1,980,500 671,600
Expenditure Detail Budget386-various
Account # Account Title
604905 Bank Service Charge - - 500 500 500 Sub-total - - 500 500 500
Capital Improvement Projects
386-53-800-521-000- BI-53006606502 Plans/Design/Engineer - - 200,000 200,000 - 606505 Permits - - 30,000 30,000 -
386-53-800-522-000- BI-53006606510 Historic Mir Neighborhood Streetlight Upgrade - - 1,200,000 840,000 - 606520 Contingency - - 100,000 100,000 -
Sub-total - - 1,530,000 1,170,000 -
386-53-801-522-000- BI-53011606502 Plans/Design/Engineer - - - 30,000 - 606505 Permits - - - 15,000 - 606510 Construction - - - 234,000 - 606511 Furniture - - - 30,000 - 606520 Contingency - - - 51,000 -
Sub-total - - - 360,000 -
Transfer: 386-90-000-581-000-691201 Trfr to Debt Service Fund - - 450,000 - - 691203 Trfr to Debt Svc-Capital Improve Rev Bond - - - 450,000 295,500 691410 Trfr to Utility Fund - - - - 375,600
Sub-total - - 450,000 450,000 671,100
Total - - 1,980,500 1,980,500 671,600
386-90-900-590Other Charges & Services
4005 Bank Service Charge - 482 Total - 482
Budget Justification
Account # Title and Description324110
324115
361100/800
604905
691203
SWAT & Specialty Vehicles Staging Facility
Project Number
IMPACT FEES-FIRE-RESIDENTIAL: This line item was implemented to generate a revenue source paid by new development that will fundadditional fire related capital items caused by the impact of the increased demand for services on the community.
Operating Expense: 386-90-000-519-000-
FY 2011 Actual
FY 2012 Actual
FY 2013 Budgeted
Temporary Fire Station 107
INTEREST EARNINGS/INC/DEC FMV INVEST: Earned Interest and Net increase/decrease in Fair Market Value of assets.
BANK SERVICE CHARGE: Bank service charges for handling of accounts.
TRANSFER TO DEBT SERVICE-CAPITAL IMPROVEMENT REVENUE BOND: This transfer is for debt service for public safety facilities.
FY 2014 Budget
FY 2013 Amended
FY 2014 Budget
IMPACT FEES-POLICE-RESIDENTIAL: This line item was implemented to generate a revenue source paid by new development that willfund additional police related capital items caused by the impact of the increased demand for services on the community.
FY 2013 Budgeted
FY 2013 Amended
FY 2011 Actual
FY 2012 Actual
City of Miramar 414
Park Development
Description Fund 387
Revenues and Expenditures Detail Budget Summary
Beginning Fund Balance -$ (374,768)$ 667,250$ 667,250$ 617,250$
Revenues by CategoryGeneral Taxes - - - - - Permits, Fees, Special Assessment - 1,041,840 1,112,000 1,112,000 - Intergovernmental Revenues - - - - - Charges for Services - - - - - Fines & Forfeitures - - - - - Miscellaneous Revenues - 583 800 800 400 Transfer In - - - - - Appropriation of Fund Balance - - - 50,000 - Total -$ 1,042,423$ 1,112,800$ 1,162,800$ 400$
Expenditures by CategoryPersonnel Services - - - - - Operating Expense - 405 100 100 400 Capital Outlay - - - - - Grants & Aids - - - - - Total Operating Expenditures - 405 100 100 400 Capital Improvement Program - - 950,000 1,000,000 - Debt Service - - - - - Reserve - - 162,700 162,700 - Transfer Out - - - - - Total -$ 405$ 1,112,800$ 1,162,800$ 400$
- 1,042,018 - (50,000) -
-$ 667,250$ 667,250$ 617,250$ 617,250$
* Prior years info in Fund 170
Excess/Deficiency
Ending Fund Balance
FY 2014 Budget
FY 2011Actual
FY 2012Actual
FY 2013Budgeted
FY 2013Amended
FY 2014Budget
This fund was established specifically to collect park and recreation impact fees to be used for capital improvements anddevelopment to the City's parks, recreational facilities and new park sites.
In FY 2012, this fund was reclassified from a special revenue fund to a capital project fund per GASB 54 guidelines.
City of Miramar 415
Park Development FY 2014 Budget
Revenue Projections
Account # Account Title
Permits, Fees, Special Assessment324610 Impact Fees-Recreation-Dev - 124,327 261,900 261,900 - 324611 Impact Fees-Park - 917,513 850,100 850,100 -
Sub-total - 1,041,840 1,112,000 1,112,000 - Miscellaneous Revenues
361100/800 Interest Earnings/Inc./Dec AM Value - 583 800 800 400 Sub-total - 583 800 800 400 Other Sources
399999 Appropriation Of Fund Balance - - - 50,000 - Sub-total - - - 50,000 -
Total - 1,042,423 1,112,800 1,162,800 400
Expenditure Detail Budget387-Various
Account # Account Title
Operating Expense: 387-90-000-519-000-604905 Bank Service Charge - - 100 100 400
Sub-total - - 100 100 400
Capital Improvement Projects
387-53-802-572-000-606510 CIP-Construction - - - 50,000 -
Sub-total - - - 50,000 -
387-53-800-572-000- BI-51006606502 Plans/Design/Engineer - - 75,000 335,000 - 606505 Permits - - 20,000 20,000 - 606510 Construction - - 525,000 415,000 - 606520 Contingency - - 280,000 130,000 -
Sub-total - - 900,000 900,000 -
387-53-801-572-000- BI-51007606501 Pre-Construction - - 50,000 50,000 -
Sub-total - - 50,000 50,000 -
Other Source609906 Renewal & Replacement Reserve - - 162,700 162,700 -
Sub-Total - - 162,700 162,700 -
Total - - 1,112,800 1,162,800 400
387-90-900-590
Account # Account Description
Operating Expense4005 Bank Service Charge - 405
Total - 405
Budget Justification
Account # Title and Description399999
604905
FY 2011Actual
FY 2012Actual
FY 2013Budgeted
FY 2013Amended
Monarch Lakes Park
Project Number
FY 2014Budget
FY 2014Budget
Amphitheater at Regional Park
Ansin Sports Complex Phase II
FY 2011Actual
FY 2012Actual
FY 2013Budgeted
FY 2013Amended
FY 2011Actual
FY 2012Actual
APPROPRIATION OF FUND BALANCE: This appropriation is used to balance the budget when there is not sufficient revenue to cover expenditures, provided there is available funding in the Fund Balance.
BANK SERVICE CHARGE: Bank service charges for handling of accounts.
City of Miramar 416
CIP Bonds, 2013
Description Fund 388
Revenues and Expenditures Detail Budget Summary
Beginning Fund Balance -$ -$ -$ -$ -$
Revenue by CategoryGeneral Taxes - - - - -
Permits, Fees, Special Assessment - - - - -
Intergovernmental Revenues - - - - -
Charges for Services - - - - -
Fines & Forfeitures - - - - -
Miscellaneous Revenues - - - - -
Transfer In - - - - - Appropriation of Fund Balance - - - - -
Total - - - - -
Expenditures by CategoryPersonnel Services - - - - -
Operating Expense - - - - -
Capital Outlay - - - - -
Grants & Aids - - - - -
Total Operating Expenditures - - - - -
Capital Improvement Program - - - - -
Debt Service - - - - -
Transfer Out - - - - -
Total - - - - -
- - - - -
-$ -$ -$ -$ -$
FY 2014 Budget
This special obligation refunding and improvement revenue bonds fund was established in FY 2013 to account for variouscapital projects.
FY 2011Actual
FY 2012Actual
FY 2013Budgeted
FY 2013Amended
FY 2014Budget
Excess/Deficiency
Ending Fund Balance
City of Miramar 417
Capital Improvement Revenue Bonds, 2005
Description Fund 390
Revenues and Expenditures Detail Budget Summary
Beginning Fund Balance (1,157,858)$ -$ -$ -$ -$
Revenue by CategoryGeneral Taxes - - - - - Permits, Fees, Special Assessment - - - - - Intergovernmental Revenues - - - - - Charges for Services - - - - - Fines & Forfeitures - - - - - Miscellaneous Revenues - - - - - Transfer In 1,231,687 - - - - Appropriation of Fund Balance - - - - - Total 1,231,687$ -$ -$ -$ -$
Expenditures by CategoryPersonnel Services - - - - - Operating Expense - - - - - Capital Outlay - - - - - Grants & Aids - - - - - Total Operating Expenditures - - - - - Capital Improvement Program 73,829 - - - - Debt Service - - - - - Transfer Out - - - - - Total 73,829$ -$ -$ -$ -$
1,157,858 - - - -
-$ -$ -$ -$ -$
Revenue Projections
Account # Account TitleOther Sources
381150 Transfer in from General Fund 1,231,687 - - - - Sub-total 1,231,687 - - - -
Total 1,231,687 - - - -
Expenditure Detail Budget390-80-800-Various
Account # Account TitlePolice - 521
6365 Public Safety Complex (BI-5) 13,696 - - - - Sub-total 13,696 - - - - Fire - 522
6363 Fire-Rescue Admin. Bldg. Add. (BI-10) 17,648 - - - - 6370 Fire-Rescue Admin. Bldg. Renovations - - - -
Sub-total 17,648 - - - - Public Works - 539
6656 SW 145th Ave Wetld Mitigation (IRI-30) 3,000 - - - - Sub-total 3,000 - - - -
Recreation - 5726519 Ansin Sports Complex (PF-2) 3,998 - - - -
Sub-total 3,998 - - - - Non-Departmental - 590
6706 Cultural Arts Center (BI-1) 35,487 - - - - Sub-total 35,487 - - - -
73,829 - - - -
FY 2013Amended
FY 2014Budget
FY 2014 Budget
This fund was established in FY 2006 to account for proceeds and expenditures associated with the $100 million 2005Revenue Bond issued for Capital Projects and to payoff the $35 million bank loan that was used to start capital projects.
FY 2011Actual
FY 2012Actual
FY 2013Budgeted
FY 2012Actual
FY 2013Budgeted
FY 2013Amended
FY 2013Budgeted
FY 2013Amended
FY 2014Budget
FY 2011Actual
FY 2012Actual
FY 2011Actual
Excess/Deficiency
Ending Fund Balance
FY 2014Budget
City of Miramar 418
Description Fund 395
Revenues and Expenditures Detail Budget Summary
Beginning Fund Balance 9,540,152$ 10,765,218$ 16,827,316$ 16,827,316$ 1,164,965$
Revenue by CategoryGeneral Taxes - - - - - Permits, Fees, Special Assessment - - - - - Intergovernmental Revenues 36,939 - - - - Charges for Services - - - - - Fines & Forfeitures - - - - - Miscellaneous Revenues 35,420 39,714 35,500 35,500 - Transfer In 3,100,000 11,196,800 771,500 1,483,300 110,000 Other Source - 795,405 - - - Appropriation of Fund Balance/Carryover - - 144,000 15,662,351 - Total 3,172,359$ 12,031,919$ 951,000$ 17,181,151$ 110,000$
Expenditures by CategoryPersonnel Services - - - - - Operating Expense 618 2,050 6,000 6,000 - Capital Outlay - - - - - Total Operating Expenditures 618 2,050 6,000 6,000 - Capital Improvement Program 1,947,040 5,967,771 945,000 17,175,151 110,000 Debt Service - - - - - Transfer Out - - - - - Total 1,947,658$ 5,969,821$ 951,000$ 17,181,151$ 110,000$
1,224,701 6,062,098 - (15,662,351) -
10,764,853$ 16,827,316$ 16,827,316$ 1,164,965$ 1,164,965$
FY 11 balance restated in CAFR
Revenue Projections
Account # Account Title
Intergovernmental 334817 Brow Cty Grt-Everglades High School 36,939 - - - -
Sub-total 36,939 - - - - Miscellaneous
361100 Interest Earnings/Net Apprec Market Value 35,420 39,714 35,500 35,500 - Sub-total 35,420 39,714 35,500 35,500 - Other Sources
381001 Transfer in from General Fund 3,100,000 11,196,800 771,500 1,456,500 110,000 381410 Trfr Fr Utility Fund - - - 26,800 - 384200 Loan Proceeds - 795,405 - - - 399900 CIP Carryover - - - 15,518,351 - 399999 Appropriation of Fund Balance - - 144,000 144,000 -
Sub-total 3,100,000 11,992,205 915,500 17,145,651 110,000
Total 3,172,359 12,031,919 951,000 17,181,151 110,000
FY 2012Actual
FY 2013Budgeted
FY 2013Amended
FY 2011Actual
FY 2014Budget
FY 2014Budget
FY 2014 BudgetCapital Projects Fund
Excess/Deficiency
Ending Fund Balance
FY 2011Actual
FY 2012Actual
FY 2013Budgeted
FY 2013Amended
This fund was established to account for financial resources used for the acquisition and/or construction of major capital assetswithin the City.
City of Miramar 419
FY 2014 BudgetCapital Projects Fund
Expenditure Detail Budget395-Various
Account # Account Title
Operating Expense: 395-90-000-519-000604905 Bank Service Charge - - 6,000 6,000 -
Sub-Total - - 6,000 6,000 - Capital ImprovementVizcaya Park395-53-800-572-000 BI-51001
606502 CIP-Plan/Design/Eng - - - 187,823 - 606505 CIP-Permits - - - 7,258 - 606510 CIP-Construction - - - 210,665 - 606511 CIP-Furniture & Fixtures - - - 42,951 - 606513 CIP-Landscaping - - - 37,501 - 606520 CIP-Contingency - - - 80,000 -
Sub-total - - - 566,198 - Mir. Regional Pk. Ph II395-53-801-572-000 BI-51002
606502 CIP-Plan/Design/Eng - - - 31,385 - 606505 CIP-Permits - - - 4,495 - 606510 CIP-Construction - - - 364,713 - 606520 CIP-Contingency - - - 65,000 -
Sub-total - - - 465,593 - Various Park Improv395-50-800-572-000 BI-51003
606510 CIP-Construction - - - 21,684 - 606511 CIP-Furniture & Fixtures - - - 105,616 -
Sub-total - - - 127,300 - 19th St. Park395-53-802-572-000 BI-51004
606502 CIP-Plan/Design/Eng - - - 10,000 - 606505 CIP-Permits - - - 15,000 - 606510 CIP-Construction - - - 49,700 - 606513 CIP-Landscaping - - - 4,100 - 606520 CIP-Contingency - - - 4,600 -
Sub-total - - - 83,400 - Ansin Sports Cmplx. Phase II395-53-803-572-000 BI-51005
606502 CIP-Plan/Design/Eng - - - 62,239 - 606505 CIP-Permits - - - 25,000 - 606510 CIP-Construction - - - 522,797 - 606520 CIP-Contingency - - - 1,000 -
Sub-total - - - 611,036 - Fairway Park395-53-804-572-000 BI-51008-
606510 CIP-Construction - - - 36,100 - Sub-total - - - 36,100 - Amphitheater @ Shirley Branca395-53-805-572-000 BI-51009
606502 CIP-Plan/Design/Eng - - - 100,000 - 606505 CIP-Permits - - - 10,000 - 606520 CIP-Contingency - - - 10,000 -
Sub-total - - - 120,000 - Mir. Pkwy. Streetscape Improv395-53-800-541-000 BI-52007
606502 CIP-Plan/Design/Eng - - - 76,947 - 606505 CIP-Permits - - - 17,636 - 606510 CIP-Construction - - - 228,394 - 606520 CIP-Contingency - - - 14,869 -
Sub-total - - - 337,847 - City Hall Renov & Improv.395-53-800-539-000 BI-52031-
606502 CIP-Plan/Design/Eng - - - 18,500 - 606505 CIP-Permits - - - 2,500 - 606510 CIP-Construction - - - 60,900 - 606511 CIP-Furniture Fixtures & Equip - - - 28,000 -
Sub-total - - - 109,900 -
FY 2014Budget
FY 2012Actual
FY 2013Amended
FY 2011Actual
Project Number
FY 2013Budgeted
City of Miramar 420
FY 2014 BudgetCapital Projects Fund
Account # Account Title
Historic Miramar Neighborhood Streetlight Upgrade395-50-800-541-000 BI-52034
606502 CIP-Plan/Design/Eng - - - - 15,000 606510 CIP-Construction - - - - 85,000 606520 CIP-Contingency - - - - 10,000
Sub-total - - - - 110,000 Police Headquarters 395-53-800-521-000 BI-53001
606500 CIP-Land Acquisition - - - 4,988,600 - 606502 CIP-Plan/Design/Eng - - - 1,870,970 - 606505 CIP-Permits - - - 400,000 - 606510 CIP-Construction - - - 3,957,680 -
Sub-total - - - 11,217,250 - Fairway Pk. Childcare Fac.395-53-800-569-000 BI-53007
606502 CIP-Plan/Design/Eng - - 75,000 75,000 - 606505 CIP-Permits - - 15,000 15,000 - 606510 CIP-Construction - - 360,000 360,000 -
Sub-total - - 450,000 450,000 - CSI Facility395-53-801-521-000 BI-53008
606502 CIP-Plan/Design/Eng - - 200,000 200,000 - 606505 CIP-Permits - - 25,000 25,000 -
Sub-total - - 225,000 225,000 - Historic Distr. PD. Substation395-53-802-521-000 BI-53009
606502 CIP-Plan/Design/Eng - - 240,000 240,000 - 606505 CIP-Permits - - 30,000 30,000 -
Sub-total - - 270,000 270,000 - Vehicle Overflow Parking395-53-800-545-000 BI-53010-
606502 CIP-Plan/Design/Eng - - - 15,700 - Sub-total - - - 15,700 - ERP Project395-10-800-513-000 BI-54002
606515 CIP-Professional Fees - - - 673,607 - 606517 CIP-Implementation Fees - - - 752,024 - 606810 Software Application - - - 604,196 -
Sub-total - - - 2,029,827 - Soc. Svcs. Bus Replacement395-50-800-544-000 BI-54004
606514 CIP-Vehicles - - - 450,000 - Sub-total - - - 450,000 - ALS Ambulance 2012395-30-800-522-000- BI-54005
606514 CIP-Vehicles - - - 60,000 - Sub-total - - - 60,000 - Police Headquarters: 395-53-800-521-000
606510 Construction BI-53001 - - 771,500 771,500 - Sub-Total - - 771,500 771,500 -
Total - - 951,000 17,181,151 110,000
FY 2014Budget
Project Number
FY 2011Actual
FY 2012Actual
FY 2013Budgeted
FY 2013Amended
City of Miramar 421
FY 2014 BudgetCapital Projects FundExpenditure Detail Budget395-Various
Account # Account Title
Operating Expense-395-90-900-5904005 Bank Service Charge 618 2,050
Sub-Total 618 2,050
Capital Improvement
Steam (ERP System): 395-10-027-5136678 Application Software - 593,605 6679 Professional Fees - 327,593 6680 Implementation Fees 15,584 265,176
Sub-total 15,584 1,186,373 Vehicle Leased Purchased: 395-30-037-522
6660 Vehicle Lease/Purchase - 795,405 Sub-total - 795,405 Vizcaya Park: 395-50-001-572
6671 Plans/Design/Engineer 103,869 74,152 6673 Permits 52,655 5,042 6674 Construction 1,228,559 2,459,039 6675 Furniture & Fixtures - 152,049 6676 Landscape - 12,499 6677 Contingencies - 20,000
Sub-total 1,385,083 2,722,781 Vehicle Overflow Park:395-50-004-545
6671 Plans/Design/Engineer - 3,900 Sub-total - 3,900 Miramar Gateway Streetscape: 395-50-005-541
6671 Plans/Design/Engineer 21,865 64,953 6673 Permits 226 664 6674 Construction - 42,606 6677 Contingencies - 3,021
Sub-total 22,091 111,244 Bass Creek Road: 395-50-006-541
6673 Permits 420 - Sub-total 420 - Police Headquarters: 395-50-009-521
6671 Plans/Design/Engineer - 2,850 6672 Land Acquisition - 11,400
Sub-Total - 14,250 Park Improvement: 395-50-020-572
6674 Construction 157,375 22,550 6675 Furniture & Fixtures 165,982 15,480
Sub-total 323,358 38,030 Everglades HS Field Light: 395-50-021-572
6671 Plans/Design/Engineer 210 - 6673 Permits 85 - 6674 Construction 70,128 - 6676 Landscape 2,496 -
Sub-total 72,919 - Mir Reg Prk Phase 3: 395-50-025-572
6671 Plans/Design/Engineer - 3,615 6673 Permits 1,250 16,505 6674 Construction 126,335 1,036,703
Sub-total 127,585 1,056,823 Ansin Sports Complex 2: 395-50-026-572
6671 Plans/Design/Engineer - 38,964 Sub-total - 38,964
Total 1,947,658 5,969,821
Budget Justification
381001
606502606510606520
HISTORIC MIRAMAR NEIGHBORHOOD STREETLIGHT UPGRADE: Replacement of existing light fixtures, due to age and condition, withthe new energy saving technology will provide better illumination, lower energy cost and longer life with less maintenance. This project willreplace the old fixtures over the next 5 years. If not funded, the City can expect more reports of streetlight outages and a significant increasein staff and contractor time to make repairs.
TRANSFER FROM GENERAL FUND: This represents a transfer from the General Fund for CIP project.
FY 2011Actual
FY 2012Actual
City of Miramar 422
Enterprise Funds
En
terprise F
un
ds
Utility Fu
nds
Utility Fund
Revenues and Expenditures Summary
Beginning Fund Balance $188,230,712 185,090,229 182,879,005 182,879,005 182,403,674
RevenuesCurrent Revenues 32,901,330 35,611,118 31,733,200 31,733,200 32,947,200 Transfer In 37,819 1,888 - - 1,237,800 Appropriation of Fund Balance - - - 475,330 732,200 Total 32,939,149$ 35,613,006$ 31,733,200$ 32,208,530$ 34,917,200$
ExpendituresDepartmental
Financial Services-Utility Billing 922,372 877,009 1,031,500 1,031,500 1,247,200 Engineering Services 1,666,393 1,400,086 1,496,700 1,496,700 2,126,600 Utilities 18,599,485 17,969,911 17,621,400 17,666,117 18,538,300
21,188,250 20,247,006 20,149,600 20,194,317 21,912,100 Non-Departmental
Non-Departmental 4,377,899 3,977,641 4,909,700 4,962,083 5,412,800 Debt Service 227,183 72,370 3,031,900 3,031,900 2,976,000 Transfers to Other Funds 2,063,587 4,081,309 1,439,800 1,473,317 1,441,800 Other 8,212,191 8,649,518 342,200 342,200 39,500
14,880,861 16,780,838 9,723,600 9,809,500 9,870,100 Capital Improvement (CIP)
Engineering Services - - 960,000 1,011,973 - Utilities 10,521 796,386 900,000 1,192,740 3,135,000
10,521 796,386 1,860,000 2,204,713 3,135,000
Total 36,079,632$ 37,824,230$ 31,733,200$ 32,208,530$ 34,917,200$
Excess/Deficiency (3,140,483) (2,211,224) - (475,330) (732,200)
Ending Fund Balance 185,090,229$ 182,879,005$ 182,879,005$ 182,403,674$ 181,671,474$
Revenue by CategoryPermits, Fees, Special Assessment 185,844 155,839 72,000 72,000 272,000 Intergovernmental Revenues - - - - - Charges for Services 32,238,524 34,144,403 31,533,500 31,533,500 32,532,600 Fines & Forfeitures - - - - - Miscellaneous Revenues 476,962 1,310,877 127,700 127,700 142,600 Other Sources - - - - - Transfer In 37,819 1,888 - - 1,237,800 Appropriation of Fund Balance - - - 475,330 732,200 Total 32,939,149$ 35,613,006$ 31,733,200$ 32,208,530$ 34,917,200$
Expenditure by CategoryPersonnel Services 12,969,889 12,005,147 11,645,800 11,645,800 12,471,200 Operating Expense 12,375,060 12,441,697 13,021,300 13,056,811 14,279,900 Capital Outlay 221,200 400,405 392,200 453,789 573,800 Grants & Aids - - - - - Total Operating Expenditures 25,566,149 24,847,249 25,059,300 25,156,400 27,324,900 Capital Improvement Program 10,521 796,386 1,860,000 2,204,713 3,135,000 Debt Service 227,183 72,370 3,031,900 3,031,900 2,976,000 Transfer Out 2,063,587 4,081,309 1,439,800 1,473,317 1,441,800 Other Uses 8,212,191 8,649,518 342,200 342,200 39,500 Total 36,079,631$ 38,446,832$ 31,733,200$ 32,208,530$ 34,917,200$
FY 2014 Budget
FY 2012Actual
FY 2013Budgeted
FY 2013Amended
FY 2014Budget
FY 2011Actual
Sub-Total
Sub-Total
Sub-Total
City of Miramar 423
City of Miramar 424
Revenue Projections
Account # Account Title
Permits, Fees, Special Assessment329100 (322300) Engineering Permits 183,075 147,185 50,000 50,000 250,000 329102 (322315) Pretreatment Permit 2,769 8,654 22,000 22,000 22,000
Sub-Total 185,844 155,839 72,000 72,000 272,000
Charges for Services343312 Water Sales-City Wide 10,917,311 11,600,464 12,783,700 12,783,700 14,020,000 343313 New Occupant Account 113,197 117,255 108,600 108,600 110,000 343314 Delinquent Charge 1,573,749 1,612,469 800,000 800,000 800,000 343315 Other Service Charge 203,286 77,323 106,000 106,000 85,000 343316 Water Sales-W Base Facility - (2) - - - 343317 New Property Residential 4,440 635 1,500 1,500 1,000 343318 New Property Multi - 300 - - - 343319 New Property Commercial - 550 - - - 343321 Meter Purchase 72,733 45,127 64,000 64,000 120,000 343322 Termination Fee 113,753 117,291 95,400 95,400 100,000 343323 After Hours Turn-on 9,395 9,105 8,200 8,200 10,000 343324 Turn On/Off Fees 386,080 353,154 357,200 357,200 - 343333 Sewer Conn Ln Revenue - (3,296) - - - 343511 Wastewater Sales 15,793,557 17,083,569 17,043,300 17,043,300 17,115,800 343512 Wastewater-Broward 122,543 139,552 115,700 115,700 120,000 343515 Wastewater-West Base Facilities - - - - - 343517 Wastewater Blockage 2,510 3,945 2,300 2,300 3,000 343520 (363900) Backflow 48,520 49,088 42,800 42,800 42,800 343910 (363800) Lab Testing Fees 5,248 2,164 4,800 4,800 5,000 343950 Stormwater Fees 2,872,203 2,935,711 - - -
Sub-Total 32,238,524 34,144,403 31,533,500 31,533,500 32,532,600
Miscellaneous Revenues361100/800 Interest Earnings/Net Apprec Mkt Value 127,794 98,921 37,700 37,700 42,600 361105 Interest-UB Residential 115,974 107,516 90,000 90,000 100,000 361108 Interest-Sewer Connection 2,888 - - - - 363211 Developer Contrib-Fixed Asset 190,124 1,222,138 - - - 364100 Sale of Surplus Property 1,767 (125,915) - - - 369410 MSB-Collect Fees - 2,907 - - - 369900 Miscellaneous Revenues 38,415 5,309 - - -
Sub-Total 476,962 1,310,877 127,700 127,700 142,600
Other Source381165 Transfer in from ARRA Grant Fund 37,819 - - - - 381414 (381710) Transfer in from CIAC - 1,888 - - 862,200 381386 Transfer in from Public Safety CIP - - - - 375,600 399900 CIP Carryover - - - 475,330 - 399999 Appropriation of Fund Balance - - - - 732,200
Sub-Total 37,819 1,888 - 475,330 1,970,000
Total 32,939,149 35,613,006 31,733,200 32,208,530 34,917,200
Utility Fund FY 2014 Budget
FY 2011Actual
FY 2012Actual
FY 2013Budgeted
FY 2013Amended
FY 2014Budget
City of Miramar 425
City of Miramar 426
Finan
ce‐Utility B
illing
Assistant City Manager
Director of Financial ServicesExecutive Assistant to the Director
Accounting Manager, Revenue
Head Cashier
Account Clerk III (3)
Account Clerk I (3)
Business Tax Specialist (2)
Accounting Manager, Payroll
Assistant Payroll Manager
Account Clerk III
Chief Accountant
Accountant I (2)
Senior Accountant
Account Clerk III
Accounts Payable
Supervisor
Account Clerk II (2)
Account Clerk I
Accounting Records Clerk
Fixed Asset Accountant II
Internal Auditor
Utility Billing Manager
Utility Billing Specialist I - PT
Account Clerk III
Utility Billing Specialist I (2)
Utility Billing Specialist II (3)
Utility Billing Supervisor
Assistant Director of Financial Services
Assistant Treasurer
Accounting System Analyst
Reporting & Training Officer
Grants Manager
Asst. Grants Manager
Grants Assistant P/T
Grants Analyst P/T
Treasurer
Accounting Records Clerk
PT (2)
Account Clerk I PT (2)
Financial Services Department
Utility Fiscal Operations Manager
Utility Billing
Mission
■
■
■
■
1.
2
3
4
5
6
Accomplishments FY 20131. Increased utility billing collections to over 100% of the amount billed 90% of the time.2. Implement formal collection process for both tenant and owner accounts.3 Improved customer leak detection through a notification door hanger and letter.4 Established new routes for areas with enhanced meter reading equipment.
Performance Measures
OutputNumber of Utility Customers served 69,700 69,700 69,700 69,700 34,000
Number of new accounts opened 4,100 5,061 4,763 4,500 4,728
Number of utility accounts placed on lien 40 12 25 100 32
- - 1,232 1,200 875Number of accounts sent to the collection agency
FY 2013 Projected
FY 2010 Actual
FY 2009 Actual
Increase number of customers with ACH payments.
File liens on delinquent utility accounts that have been returned unpaid by the Collection Agency.
Request Commission approval to write-off old uncollectible receivables so that these accounts do not need to be converted to the new ERP system.
Implement new Munis utility billing software module.
FY 2014 Budget
To provide comprehensive financial and utility billing services to the City and its stakeholders; including accurate and timelyfinancial reporting, utility billing, safeguarding of financial and physical assets and providing outstanding customer service in aclean and enriched work environment.
Description
Efficient billing and collection of utility bills.
Goals for FY 14
The Utility Billing Program is responsible for billing utility services including water, sewer, sanitation, stormwater, and recyclingservices. Bills are calculated and mailed on a monthly basis. Miramar Code provides that all owners and occupants ofresidences in Miramar are required to have garbage collection service which is collected twice a week on a regular basis. Bulkpick up is also provided with this service.
FY 2011 Actual
FY 2012 Actual
Key Intended Outcomes of Investment
The Financial Services Department administers this program which is comprised of 9.5 budgeted positions, 9 full-time and 1 part-time employees.
ObjectivesProvide accurate and timely utility bills to our residents while providing outstanding customer service.Ensure collections of all funds due to the City for services provided in a courteous andunderstanding manner.
Increase collection of outstanding utility and other bills due to the City so the full cost of providing the services are paid through user fees by those who receive the direct benefit.
Enhance current collection process to include increased in-house collection efforts and then remittance to theoutside collection agency.
Increase re-reads for zero consumption utility accounts.
City of Miramar 427
Utility Billing FY 2014 Budget
Efficiency/EffectivenessObjective: Provide accurate and timely utility bills while providing outstanding customer serviceOutcome: Goals: 1, 2, 3
FY 2014
Goal Actual Goal Actual GoalReread utility bills with zero consumption 90% 92% 90% 95% 90%
98% 96% 97% 98% 97%
98% 99% 98% 100% 98%
Objective: Increase collection of all funds due to the City for services provided in a courteous and understanding manner.Outcome: Ensure collections of outstanding utility and other bills due the City for services provided.Goals: 1, 2, 3
FY 2014
Goal Actual Goal Actual Goal
85% 88% 85% 95% 85%
15% 8% 15% 6% 15%New accounts signed up for automatic bill pay 350 376 350 328 350Percentage of invoices paid within 30 days 83% 88% 83% 84% 83%Percentage of billed amounts to collected amounts 90% 93% 90% 93% 90%
Program Revenues, Expenditures & Position Summary
None ‐ ‐ ‐ ‐ ‐
Expenditures by ProgramUtility Billing 922,372$ 877,009$ 1,031,500$ 1,031,500$ 1,247,200$
Personnel Services 544,167 520,540 561,800 561,800 728,800
Operating Expense 378,205 356,469 469,700 469,700 518,400 Capital Outlay - - - - -
Total 922,372$ 877,009$ 1,031,500$ 1,031,500$ 1,247,200$
Positions by ProgramUtility Billing 8.5 8.5 8.5 8.5 9.5
Position DetailAccount Clerk III - - - 1 1
Collections Specialist 1 1 1 - -
Utility Billing Manager 1 1 1 1 1
Utility Billing Specialist I 2 2 2 2 2
Utility Billing Specialist I - Part-time 0.5 0.5 0.5 0.5 0.5
Utility Billing Specialist II 3 3 3 3 3
Utility Billing Supervisor 1 1 1 1 1
Utility Fiscal Operations Manager - - - - 1
Total FTE's 8.5 8.5 8.5 8.5 9.5
FY 2012 FY 2013
FY 2012 FY 2013
Efficient billing and collection of utility bills
Expenditures by Category
Dedicated Revenues
Percentage of customer services calls completed within 48 h
Perform meter check on non-paying disconnected customers
% increase in in-house collections of delinquent accounts
Update incorrect addresses before the next billing is processed
FY 2011Actual
FY 2012Actual
FY 2013Budgeted
FY 2013Amended
FY 2014Budget
City of Miramar 428
Utility Billing FY 2014 BudgetUtility Billing410-10-110-513
Account # Account TitleFY 2011 Actual
FY 2012 Actual
FY 2013 Budget
FY 2013 Amended
FY 2014 Budget
Personnel Services601200 Employee Salaries - - $364,600 $364,600 $461,400601205 Lump Sum Payout - Accrued Time - - - - $7,500601210 Non-Pensionable Earnings - - $13,300 $13,300 $13,300601400 Overtime-General - - $1,000 $1,000 $10,000602100 FICA & MICA - - $29,000 $29,000 $36,400602210 Pension-General - - $64,100 $64,100 $68,700602235 Pension-Senior Mgmt - - $18,800 $18,800 $33,800602265 Pension-457 - - $3,800 $3,800 $5,900602300 Pmt In Lieu Of Insurance - - $6,300 $6,300 $6,300602305 Health Insurance-HMO - - $53,000 $53,000 $62,000602306 Dental Insurance-PPO - - $3,200 $3,200 $3,200602307 Dental Insurance-HMO - - $1,100 $1,100 $1,200602309 Basic Life Insurance - - $800 $800 $900602311 Long-Term Disability Ins - - $1,800 $1,800 $2,200602400 Workers' Compensation - - $1,000 $1,000 $16,000Personnel Services Total - - $561,800 $561,800 $728,800
Operating Expense603190 Prof Svc-Other - - $65,000 $75,500 $126,100603200 Audit Fees - - $50,000 $39,850 $50,000604100 Communication Services - - $10,600 $10,600 $13,000604200 Postage - - $215,000 $212,050 $210,000604301 Electricity Svc - - $3,900 $3,900 $4,000604400 Leased Equipment - - $18,000 $18,000 $17,600604440 Leased Copiers - - $28,000 $28,000 $28,000604500 Property & Liability Ins - - $31,500 $31,500 $38,200604700 Printing & Binding Svc - - $25,000 $25,000 $5,000604920 Licenses & Permit Fees - - $15,300 $15,300 $15,300604931 Recording Fees - - - - $3,000605100 Office Supplies - - $4,000 $4,000 $4,000605120 Computer Operating Supplies - - $1,300 $1,300 $1,300605250 Noncapital Furniture - - - $2,600 $1,200605290 Other Operating Supplies - - $1,500 $1,500 $1,200605410 Subscriptions & Memberships - - $400 $400 $300605500 Training-General - - $200 $200 $200Operating Expense Total - - $469,700 $469,700 $518,400
Program Total - - $1,031,500 $1,031,500 $1,247,200
City of Miramar 429
Utility Billing FY 2014 Budget
Division Expenditure Summary
Summary by Division Division #Utility Billing 140 922,372 877,009
Expenditure Detail Budget410-10-140-513
Account # Account Title
Personnel Services1200 Regular Salaries 344,007 333,080 1210 Non-Pensionable Earnings 6,750 - 1400 Overtime 534 134 2100 FICA 24,623 23,406 2210 Pension-General 82,121 80,065 2240 Pension-ICMA 3,736 3,873 2260 OPEB 18,586 18,018 2280 Pension-Management - 6,309 2300 Health-Cafeteria Plan Wellness 3,903 3,809 2304 Health Insurance - PPO 10,757 2,133 2305 Health Insurance - HMO 44,563 47,649 2306 Life & Disability Insurance 3,286 1,396 2400 Worker's Comp 1,300 667
Sub-Total 544,167 520,540
Operating Expense3190 Prof. Services-Other 29,999 1,452 3200 Prof. Services-Auditors 41,717 39,440 4100 Communication Services 9,538 10,230 4200 Postage 166,742 182,660 4355 Electric Svc 3,486 4,140 4400 Leased Equipment 16,875 17,133 4404 Leased Computers 3,315 2,416 4440 Leased Copier 28,306 24,076 4500 Property & Liability Ins 42,300 39,967 4700 Printing & Binding 19,490 21,520 4920 License Fees 11,675 11,675 4990 Other Expense - 54 5100 Office Supplies 2,283 449 5120 Computer Operating Supplies 1,198 410 5290 Operating Supplies 642 657 5410 Subscriptions and Memberships 150 190 5450 Training 113 - 5900 Contingency 376 -
Sub-Total 378,205 356,469
Total 922,372 877,009
FY 2011 Actual
FY 2012 Actual
FY 2011 Actual
FY 2012 Actual
City of Miramar 430
Utility Billing FY 2014 BudgetBudget Justification
Account # Account Description Justification
Revenue
343314 Delinquent Charge This amount is for service charges related to past due utility bills.
343315 Other Service Charge This revenue is derived from Broward County Special Areas Ad Val Taxes for sewer service charge west-reserve capacity.
343317 New Property Residential This revenue is for an initial one time set up fee for utility service.
343319 New Property Commercial This revenue is for an initial one time set up fee for utility service.
343322 Termination Fee These revenues are derived for terminating, turning on/off and fees for after hours turn on/off for utility service.
Expense
601400 Overtime-General Overtime is necessary to meet commitments and scheduled deadlines such as, software conversion, billing, counter customer service, etc.
603190 Prof Svc-Other Costs associated with this line item include the annual maintenance on the Utility Billing Software (45,000), banking charges including lockbox, ACH, and Check 21 Fees (30,000), and $5,000 for any required Pentamation modifications or conversion assistance, as required.
603200 Audit Fees Represents 40% of the contracted cost between the City and its outside auditors for the annual year-end financial audit. The remaining 60% is budgeted in the General Fund.
603400 Contract Svc-Other For outsourcing of Utility Billing Process and Mailing
604100 Communication Services Cost associated with the maintenance and support of TeleWorks Customer Service System.
604200 Postage Represents allocated costs for mail, as well as, delivery services for U.P.S. and Federal Express
604301 Electricity Svc This account represents allocated costs for electricity usage.
604400 Leased Equipment Providing for leased Pitney Bowes folder, inserter mailing machine, including cost of supplies.
604440 Leased Copiers This account represents costs associated with copy machines, releated supplies and service contracts. (Toner is only purchased if department exceeds the allotted meter amount)
604500 Property & Liability Ins FThis account represents allocated property and liability insurance premiums
604700 Printing & Binding Svc Funds for printing late notices, special envelopes and a new resident brochure
604920 Licenses & Permit Fees Fees relating to professional licenses upkeep and computer software licenses for utility billing creation and mail clearing system and meter reading equipment.
604931 Recording Fees For required fees paid to record and release utility liens
605100 Office Supplies Cost associated with miscellaneous office supplies such as pens, pencils, etc. to conduct the operation of the office.
605120 Computer Operating Supplies For Print Management Service Agreement and computer related items.
605250 Noncapital Furniture Costs associated with furniture and equipment that cost less than $1,000 per unit
605290 Other Operating Supplies For items not budgeted in another line item.
605410 Subscriptions & Memberships Used to fund memberships and subscriptions with various organizations which include:
Government Finance Officers Assoc. (Local, State, National)GASB Pronoucements & Other Technical Documents
605500 Training-General Funding for staff training locally in accounting standards and customer service.
City of Miramar 431
Engin
eerin
g Service
s
Engineering Services Department
Assistant City ManagerOperational Services
Director of Engineering Services
Assistant Director of Engineering Services
Administrative Coordinator
Civil Engineer III
Development Engineer
Project Manager II (3)
Operations Service Administrator
Engineer Inspector III
Construction Engineer/Inspector
Supervisor
Engineer Technician
Engineer Inspector II (2)
Contract Project Manager (Temporary F/T - 3)
Contract Purchasing Manager(Temporary F/T)
Engineering Services
1. Development Management 2. Construction Management
■
■ City has a well-planned infrastructure, water and wastewater facilities■ City’s capital facilities are built within budget and on time■ Generate revenues from water, wastewater, park impact fees and permit fees
Accomplishments FY 2013The following projects were completed:
■
Construction permits were acquired for the following projects:■ 87 unit residential development called Montclair■ 47 unit residential development called Village Walk■ 300 unit residential development called Amli■
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■
■
■
■
■
■
■
FY 2014 Budget
Forzano Park Lighting Improvement; Lakeshore Park Tennis Court Resurfacing; Miramar Parkway Resurfacing;East Miramar Fire Hydrants & Lines Improvement; Vizcaya Park - Phase II
MissionTo implement and support administration of infrastructure, transportation facilities, interdepartmental capital improvements; andpublic/private development, through technology and sound engineering principles; and provide a high level of sustainablecustomer service to the residents and businesses established in the City of Miramar.
Department OverviewThe Engineering Services Department handles the traffic engineering planning for present and future roads within the City, newdevelopment project infrastructure needs and requirements; inspections of new developments to ensure compliance with Citystandards and Municipal Capital Improvement Projects.
This department is comprised of 18 budgeted positions, 14 full-time and 4 temporary full-time employees. The two (2) program
Promote a high quality of life for the City of Miramar residents and businesses by providing well-planned, cost-effective infrastructure, water and wastewater utilities, and services to promote public health, personal safety, andfuture growth of the City of Miramar
300 unit residential development called Foxcroft
Residential development called Miramar Town Center Block 3, 4A, 5 & 6
87,540 sq. ft. commercial development called MPC #2780,290 sq. ft. commercial development called MPC #28
304,941 sq. ft. commercial development called MCBP Bldg B264,000 sq. ft. commercial development called MCBP Bldg A74,000 sq. ft. commercial development called Miramar Rehabilitation Center5,792 sq. ft. commercial development called Jesus Ministries69,992 sq. ft. commerical development called Riviera Pointe
Key Intended Outcomes of Investment
Objectives
City of Miramar 432
Engineering Services FY 2014 Budget
Program Revenues, Expenditures & Position Summary
Dedicated Revenues Development Management 1,643,827$ 642,119$ 1,870,738$ 1,870,738$ 1,933,000$
Expenditures by ProgramDevelopment Management 525,555 602,037 598,000 596,866 736,200
Construction Management 653,739 714,044 898,700 899,834 1,390,400 Inspection Services 487,100 84,005 - - -
Total 1,666,394$ 1,400,086$ 1,496,700$ 1,496,700$ 2,126,600$
Expenditures by CategoryPersonnel Services 1,533,747 1,219,508 1,290,800 1,290,800 1,892,100
Operating Expense 132,647 180,578 141,500 139,232 214,500 Capital Outlay - - 64,400 66,668 20,000
Total 1,666,394$ 1,400,086$ 1,496,700$ 1,496,700$ 2,126,600$
Positions by ProgramDevelopment Management 4.1 4.3 4.5 4.5 6.0
Construction Management 5.1 5.1 6.5 6.5 12.0
Inspection Services 3.8 0.6 - - -
Total 13.0 10.0 11.0 11.0 18.0
Position DetailAdministrative Coordinator 1 1 1 1 1
Administrative Secretary II 1 - - - -
Assistant Director/City Engineer - - - 1 1
City Engineer 1 1 1 - -
Civil Engineer II - - - - -
Civil Engineer III 2 2 2 1 1
Construction Engineer/Inspector Supervisor - - - - 1
Contract Project Manager - Temp Full-time - - - - 3
Contract Purchasing Manager - Temp Full-time - - - - 1
Development Engineer - 1 1 1 1
Director of Engineering Services 1 1 1 1 1
Engineer Inspector II 3 - - - 2
Engineer Inspector III 1 1 1 1 1
Engineering Technician - - - - 1
Facilities Design & Operations Manager 1 - - - -
Operations Service Administrator - - - - 1
Operations System Manager 1 1 1 1 -
Project Administrator - 1 1 1 -
Project Manager II 1 1 1 1 3
Project Manager III - - 1 1 -
Utilities Engineer - - - 1 -
Total FTE's 13.0 10.0 11.0 11.0 18.0
FY 2014Budget
FY 2011Actual
FY 2012Actual
FY 2013Budgeted
FY 2013Amended
City of Miramar 433
Engineering Services FY 2014 Budget
Development Management Program
■
■
■
■
■
■
■
■
1.
2.
3.
4.
Performance Measures
Output40 48 45 60
41 21 38 35
Provide administrative/technical support in the review of all engineering plans submitted for the DevelopmentReview Committee (DRC) to meet the established deadlines 95% of the time.
Manage and facilitate the permits and plans review of all final engineering plans and all schematic engineeringplans within the time stipulation agreed upon at the time of submittal.
Negotiate water, sewer, park land developers agreements and collect impact fees.Prepare agenda items for the acceptance of infrastructure improvements from private developers and approve Certificate of Occupancy for projects without delaying developer's schedule.
FY 2010 Actual
FY 2011 Actual
FY 2012 Actual
FY 2013 Projected
Objectives
Description
Final Engineering Plans reviewed
Schematic Plans reviewed (DRC)
Approved site plan, plat, and final engineering plan for construction, permits issued for site work and finalengineering construction.
New public roadways and drainage system within public rights-of-way owned by the City, and City’s ownership ofadditional water and sewer systems built to serve private developments.
Key Intended Outcomes of Investment
The Development Management program reviews development designs and plans, issues permits, and provides constructioninspection services for water, sewer, drainage and roadway improvements on construction projects performed by developers,their agents and public utilities' contractors. This program is an integral component of the City's Development Review Process; toreview, inspect and approve a development project's infrastructure, including traffic improvements, internal circulation, and overallstrategy for acceptance by the City.
Goals for FY 14
Collection of impact fees, permit fees and plan review fees.
Ensure all the private developments are planned and designed according to City’s adoptedComprehensive Plan, Master Plan, Engineering Standards for the construction of water, sewer,paving and drainage systems and City of Miramar Codes.
Manage and facilitate plan review during site plan and final engineering stages and issue permitsfor site work and final engineering within the time frame detailed in the Land Development Processand Procedural Manual.
Negotiate with developers on Service Agreement for Water and Sanitary Sewage Facilities andPark Agreement fee in lieu of land dedication and collect the required impact fees as stipulated inthe Agreements.
Accept infrastructure from developers by accepting Absolute Bill and related legal documents forthe perpetual ownership and maintenance of utilities within dedicated easements and roadways anddrainage within public rights-of-way.
Developments that meet City’s overall master plan and in compliance with City’s Comprehensive Plan, LandDevelopment Code and City’s Code of Ordinances, and protect the health, safety and welfare of Miramar'scitizens and business community.
City of Miramar 434
Engineering Services FY 2014 Budget
Development Management Program
Efficiency/EffectivenessObjective:
Outcome:
Goals: 1, 2FY 2014
Goal Actual Goal Projected Goal
1.5 1.5 1.5 1.5 1.5
1 1 1 1 1
2 2 2 2 2
100% 100% 100% 100% 100%
90% 90% 90% 90% 90%
Account #
410-329100 164,254 147,185 65,000 65,000 250,000 414-324210 530,172 245,538 918,764 918,764 444,000 414-324211 949,401 249,396 886,974 886,974 1,239,000
Total 1,643,827$ 642,119$ 1,870,738$ 1,870,738$ 1,933,000$
Expenditures by CategoryPersonnel Services 483,720 524,389 481,000 481,000 614,700 Operating Expense 41,835 77,649 84,800 82,532 121,500 Capital Outlay - - 32,200 33,334 -
Total 525,555$ 602,037$ 598,000$ 596,866$ 736,200$
0.5 0.5 0.5 0.5 0.50.8 - - - -0.4 0.4 0.5 0.5 0.51.5 1.5 1.5 1.5 1.0
Construction Engineer/Inspection Supervisor - - - - 0.5- 1.0 1.0 1.0 0.5
0.5 0.5 0.5 0.5 0.5- - - - 1.0
0.2 0.2 0.5 0.5 0.5
- - - - 0.5
- - - - 0.50.2 0.2 - - -
- - - 1.0 -Total 4.1 4.3 4.5 4.5 6.0
FY 2013
Averaged # of days to investigate/respond to traffic related complaints
Engineer Inspector II (2)
Engineer Technician
FY 2014Budget
Percent of Time by PositionAdministrative Coordinator
Civil Engineer III
Director of Engineering ServicesDevelopment Engineer
Developments that meet City’s overall master plan and in compliance with City’s Comprehensive Plan, LandDevelopment Code and City’s Code of Ordinances, and protect the health, safety and welfare of Miramar'scitizens and business community.
FY 2011Actual
FY 2012Actual
FY 2013Budgeted
FY 2013AmendedDedicated Revenues
FY 2012
Ensure all the private developments are planned and designed according to City’s adopted Comprehensive Plan,Master Plan, Engineering Standards for the construction of water, sewer, paving and drainage systems and Cityof Miramar Codes.
Average # of days to complete engineering permit review
% of plans reviewed within time frame
Maintain resident satisfaction with traffic issues resolution
Average # of days to complete DRC review
Operations System Manager
Administrative Secretary IICity Engineer
Operations Service Administrator
Utilities Engineer
Engineering PermitsWater Impact FeesWastewater Impact Fees
Engineer Inspector III
City of Miramar 435
Engineering Services FY 2014 Budget
Description
■
■
■ Ensure capital projects are delivered in accordance with applicable standards, codes and policies.■ Completion of capital projects on time and within budget.
1.
2.
3.
Performance Measures
Output5 3 5 5
$5.1M $5.3M $3.0M $5.3M
Efficiency/EffectivenessObjective:
Outcome:
Goals: 1, 2, 3FY 2014
Goal Actual Goal Projected Goal
5% 8.00% 6% 6% 6%
3% 4.00% 4% 4% 4%
95% 100% 100% 100% 100%
95% 100% 100% 100% 100%
Value of CIP under construction per FTE 2.5M 0.73M 1.4M 1.4M 1.4M
Provide design, coordination, contract administration, project management and technical services for municipalCapital Improvement Program projects.
Goals for FY 14
The Construction Management program provides architectural/engineering design, coordination, procurement contractadministration and construction management services to assure cost effective project delivery for public infrastructure andmunicipal facilities. This program is primarily involved with Capital Improvement Program projects exceeding 100,000 inconstruction costs.
Number of projects completed
FY 2012 FY 2013
Consultant Project Management as a % of project cost
% of projects completed on time
% of projects completed within budget
FY 2013 Projected
Consultant Design Services as a % of project cost
FY 2010 Actual
Administer the planning, designing and construction of City’s capital projects like public buildings, public parks,Fire and Police facilities. The design, construction management and administration services to be performed bystaff or by the selected consultant.
Ensure capital projects are delivered in accordance with applicable standards, codes and policies and completionon time and within budget.
Objectives
Key Intended Outcomes of Investment
Administer the planning, designing and construction of City’s capital projects such as publicbuildings, public parks, Fire and Police facilities. The design, construction management andadministration services to be performed by staff or by the selected consultant.
Provide engineering and architectural support services for proposed municipal facilities and forremodeling and renovating existing public facilities.
Provide cost-effective professional architectural and engineering contract administration and project managementservices to deliver Capital Improvement Program projects on time and within budget.
FY 2012 Actual
Provide architectural support services for proposed municipal facilities and for remodeling and renovating existingpublic facilities.
Construction Management Program
FY 2011 Actual
Total costs of projects completed
City of Miramar 436
Engineering Services FY 2014 Budget
None ‐ ‐ ‐ ‐ ‐
Personnel Services 601,701 621,949 809,800 809,800 1,277,400
Operating Expense 52,038 92,095 56,700 56,700 93,000 Capital Outlay - - 32,200 33,334 20,000
Total 653,739$ 714,044$ 898,700$ 899,834$ 1,390,400$
Percent of Time by Position0.5 0.5 0.5 0.5 0.5
0.4 0.4 0.5 0.5 0.5
- - - - -
0.5 0.5 0.5 0.5 -
Construction Engineer/Inspector Supervisor - - - - 0.5
Contract Project Manager - Temp FT - - - - 4.0- - - - 0.5
0.5 0.5 0.5 0.5 0.5
- - - - 1.0
0.4 0.4 0.5 0.5 0.5
- - - - 0.5
1.0 1.0 1.0 1.0 -
- - - - 0.5
0.8 0.8 1.0 1.0 -
1.0 1.0 1.0 1.0 3.0
- - 1.0 1.0 -
Total 5.1 5.1 6.5 6.5 12.0
FY 2014Budget
Administrative Coordinator
Expenditures by Category
Dedicated Revenues
Facilities Design & Operations ManagerOperations Service Administrator
Engineer Technician
FY 2012Actual
Project Manager III
FY 2013Budgeted
Development Engineer
Engineer Inspector II (2)
Civil Engineer III
FY 2011Actual
Engineer Inspector III
Director of Engineering Services
City EngineerCivil Engineer II
FY 2013Amended
Construction Management Program
Operations System ManagerProject Manager II
City of Miramar 437
Engineering Services FY 2014 BudgetDevelopment Management410-53-530-539
Account # Account TitleFY 2011 Actual
FY 2012 Actual
FY 2013 Budget
FY 2013 Amended
FY 2014 Budget
Personnel Services601200 Employee Salaries - - $323,300 $323,300 $398,500601205 Lump Sum Payout - Accrued Time - - - - $12,200601210 Non-Pensionable Earnings - - $2,900 $2,900 $11,000601400 Overtime-General - - $1,000 $1,000 $1,000602100 FICA & MICA - - $24,200 $24,200 $30,000602210 Pension-General - - $11,500 $11,500 $31,400602235 Pension-Senior Mgmt - - $43,900 $43,900 $43,700602260 Pension-401 - - $10,200 $10,200 $6,500602265 Pension-457 - - $15,400 $15,400 $16,100602300 Pmt In Lieu Of Insurance - - $3,200 $3,200 $6,300602304 Health Insurance-PPO - - $15,400 $15,400 $18,000602305 Health Insurance-HMO - - $21,100 $21,100 $28,100602306 Dental Insurance-PPO - - $2,400 $2,400 $3,000602307 Dental Insurance-HMO - - $400 $400 $400602309 Basic Life Insurance - - $700 $700 $800602311 Long-Term Disability Ins - - $1,700 $1,700 $2,000602400 Workers' Compensation - - $3,700 $3,700 $5,700Personnel Services Total - - $481,000 $481,000 $614,700
Operating Expense603110 Engineering Services - - $13,500 $13,500 $60,000603470 Temporary Help - - $3,000 $732 $3,000604100 Communication Services - - $3,700 $3,700 $4,500604200 Postage - - $500 $500 $500604301 Electricity Svc - - $4,800 $4,800 $5,200604440 Leased Copiers - - $5,100 $5,100 $5,100604500 Property & Liability Ins - - $17,500 $17,500 $22,000604610 R&M Vehicles - - $16,100 $16,100 $5,600604650 R&M Office Equip - - $2,000 $1,500 $2,000604660 R&M Computers - - $500 $500 $500604700 Printing & Binding Svc - - $1,000 $1,000 $1,000604998 Contingency - - $500 $500 $500605100 Office Supplies - - $1,000 $1,000 $1,000605120 Computer Operating Supplies - - $1,500 $1,500 $1,500605220 Vehicle Fuel-On-Site - - $11,600 $11,600 $3,000605240 Uniforms Cost - - $800 $800 $1,000605250 Noncapital Furniture - - - $500 -605290 Other Operating Supplies - - $500 $500 $500605500 Training-General - - $1,200 $1,200 $2,700605510 Tuition Reimbursement - - - - $1,900Operating Expense Total - - $84,800 $82,532 $121,500
Dept Capital Outlay606440 Vehicles Purchase - - $32,200 $33,334 -Dept Capital Outlay Total - - $32,200 $33,334 -
Program Total - - $598,000 $596,866 $736,200
City of Miramar 438
Engineering Services FY 2014 BudgetConstruction Management410-53-531-539
Account # Account TitleFY 2011 Actual
FY 2012 Actual
FY 2013 Budget
FY 2013 Amended
FY 2014 Budget
Personnel Services601200 Employee Salaries - - $546,300 $546,300 $911,400601205 Lump Sum Payout - Accrued Time - - - - $19,100601210 Non-Pensionable Earnings - - $2,900 $2,900 $26,400601400 Overtime-General - - $1,000 $1,000 $1,000602100 FICA & MICA - - $41,300 $41,300 $70,400602210 Pension-General - - $11,500 $11,500 $31,400602235 Pension-Senior Mgmt - - $113,000 $113,000 $87,000602260 Pension-401 - - $3,100 $3,100 $11,100602265 Pension-457 - - $19,100 $19,100 $23,000602300 Pmt In Lieu Of Insurance - - $3,200 $3,200 $6,300602304 Health Insurance-PPO - - $25,000 $25,000 $18,000602305 Health Insurance-HMO - - $31,800 $31,800 $49,200602306 Dental Insurance-PPO - - $3,000 $3,000 $4,200602307 Dental Insurance-HMO - - $500 $500 $500602309 Basic Life Insurance - - $1,200 $1,200 $1,800602311 Long-Term Disability Ins - - $2,900 $2,900 $4,400602400 Workers' Compensation - - $4,000 $4,000 $12,200Personnel Services Total - - $809,800 $809,800 $1,277,400
Operating Expense603110 Engineering Services - - - - $37,000604100 Communication Services - - $2,400 $2,400 $7,700604200 Postage - - $500 $500 $500604301 Electricity Svc - - $4,800 $4,800 $5,200604404 Leased Computer - - - - $2,200604440 Leased Copiers - - $4,000 $4,000 $4,000604500 Property & Liability Ins - - $17,500 $17,500 $20,400604610 R&M Vehicles - - $13,600 $13,600 $5,600604650 R&M Office Equip - - $400 $400 $400604660 R&M Computers - - $400 $400 $400604700 Printing & Binding Svc - - $800 $800 $800604920 Licenses & Permit Fees - - $500 $500 $1,500604998 Contingency - - $500 $500 $500605100 Office Supplies - - $900 $900 $900605120 Computer Operating Supplies - - $600 $600 $600605220 Vehicle Fuel-On-Site - - $8,500 $8,500 $3,000605240 Uniforms Cost - - $800 $800 $800605290 Other Operating Supplies - - $500 $500 $500605500 Training-General - - - - $1,000Operating Expense Total - - $56,700 $56,700 $93,000
Dept Capital Outlay606405 Furniture & Fixtures - - - - $20,000606440 Vehicles Purchase - - $32,200 $33,334 -Dept Capital Outlay Total - - $32,200 $33,334 $20,000
Program Total - - $898,700 $899,834 $1,390,400
City of Miramar 439
Engineering Services FY 2014 Budget
In FY 2013, the City transition from a division budget to a program based budget. This is the division budget section.
Division Expenditure Summary
Expenditure by Division Division #
Development Management 550 1,029,144 866,769
Construction Management 555 637,248 533,318
Total 1,666,393$ 1,400,086$
Development ManagementExpenditure Detail Budget410-50-550-536
Account # Account Title
Personnel Services1200 Regular Salaries 619,659 497,623 1210 Non-Pensionable Earnings 3,750 - 1400 Overtime 500 504 1560 Holiday Pay - 816 2100 FICA 45,569 36,857 2210 Pension-General 38,850 23,561 2240 Pension-ICMA 32,071 28,975 2260 OPEB 31,862 30,888 2280 Pension-Management 115,562 78,579 2300 Health-Cafeteria Plan Wellness 9,771 3,915 2304 Health Insurance - PPO 22,457 20,233 2305 Health Insurance - HMO 30,589 29,016 2306 Life & Disability Insurance 1,716 1,755 2400 Worker's Comp 11,100 4,200
Sub-Total 963,456 756,922
Operating Expense3110 Prof. Services-Engineering 2,200 9,075 4100 Communication Services 6,446 1,301 4200 Postage 444 50 4355 Electric Svc 8,647 10,269 4404 Leased Computers 4,353 5,288 4440 Leased Copier 3,176 2,810 4500 Property & Liability Ins 17,700 16,683 4605 MIS Services - 50,082 4610 R&M Vehicles 9,696 5,664 4700 Printing & Binding 665 40 5100 Office Supplies 974 871 5120 Computer Operating Supplies 1,201 245 5220 Gas, Oil & Lube 8,293 5,867 5240 Uniforms 548 457 5290 Operating Supplies - 194 5410 Subscriptions and Memberships 390 - 5450 Training 529 950 5900 Contingency 428 -
Sub-Total 65,689 109,847
Total 1,029,144 866,769
FY 2012 Actual
FY 2012 Actual
FY 2011 Actual
FY 2011 Actual
City of Miramar 440
Engineering Services FY 2014 Budget
Construction ManagementExpenditure Budget410-50-555-536
Account # Account Description
Personnel Services1200 Regular Salaries 378,138 316,576 1210 Non-Pensionable Earnings 2,500 - 1400 Overtime 121 (121) 2100 FICA 29,809 24,890 2210 Pension-General 31,344 13,093 2240 Pension-ICMA 7,343 7,752 2280 Pension-Management 71,526 56,254 2300 Health-Cafeteria Plan Wellness 9,521 3,764 2304 Health Insurance - PPO 27,355 29,682 2305 Health Insurance - HMO 7,331 7,945 2306 Life & Disability Insurance 803 1,351 2400 Worker's Comp 4,500 1,400
Sub-Total 570,291 462,586
Operating Expense4100 Communication Services 4,281 849 4200 Postage 543 42 4404 Leased Computers 2,325 3,371 4440 Leased Copier 3,365 2,810 4500 Property & Liability Ins 42,200 39,875 4605 MIS Services - 21,400 4610 R&M Vehicles 6,020 26 4700 Printing & Binding 394 281 4920 License/Permit Fees 426 427 5100 Office Supplies 706 828 5120 Computer Operating Supplies 108 100 5220 Gas, Oil & Lube 6,060 - 5240 Uniforms 485 721 5900 Contingency 45 2
Sub-Total 66,958 70,731
Total 637,248 533,318
FY 2011 Actual
FY 2012 Actual
City of Miramar 441
Engineering Services FY 2014 BudgetBudget Justification
Account # Account Description Justification
Expense
601400 Overtime-General Overtime is necessary for after hours field inspections.
603110 Engineering Services Funding for Engineering Services required for the following reasons: (1) Boundary Surveys and Traffic Studies, (2) Topographic Surveys, (3) Soil Testing, (4) Envrionmental Studies, (5) Engineering Studies (6) Property Appraisals for park agreement.
603470 Temporary Help Temporary services from outside agencies.
604100 Communication Services This cost is for 10 assigned cell phones and stipends and land lines.
604200 Postage Regular and bulk mailings, FedEx and UPS delivery.
604301 Electricity Svc This account represents allocated costs for electricity usage.
604404 Leased Computer This expenditure is for the lease of computers, servers, tape libraries and storage arrays.
604440 Leased Copiers This account represents costs associated with copy machines, releated supplies and service contracts. (Toner is only purchased if department exceeds the allotted meter amount)
604500 Property & Liability Ins This account represents allocated property and liability insurance premiums
604610 R&M Vehicles This account represents costs associated with repair and maintenance of city vehicles
604650 R&M Office Equip Repair of office related equipment such as the plans copier and plotter.
604660 R&M Computers Repair and maintenance of computers.
604700 Printing & Binding Svc This line item represents printing services related to letterhead, envelopes, business cards and other project related materials.
604920 Licenses & Permit Fees Fees relating to professional licenses upkeep and computer software licenses for AutoCAD LT, and AutoCAD Reader.
604998 Contingency This is for emergency and one-time unanticipated expenses.
605100 Office Supplies This line item represents funding for miscellaneous office supplies for the department to function.
605120 Computer Operating Supplies This line item is for the Print Management Service Agreement and computer related items.
605220 Vehicle Fuel-On-Site This account covers the cost of gas and oil used for city vehicles
605240 Uniforms Cost This expenditure represents funding for uniforms and safey shoes for employess within the department.
605290 Other Operating Supplies The anticipated amount of funding is required for expenditures not budgeted in another line item.
605500 Training-General This expenditure represents funds needed to attend various seminars/classes required for PE and PLS license renewals, computer training and other professional development locally.
605510 Tuition Reimbursement Collective Bargaining agreements or Comprehensive Pay Plan require the reimbursement of tuition costs of those employees attending college. The cap is $3,500 for undergraduate and $4,500 for graduate per employee.
606405 Furniture & Fixtures Heavy/office equipment, office furniture.
606440 Vehicles Purchase This expenditure represents funding needed to purchase new vehicles utilized by the department to conduct required daily inspections.
City of Miramar 442
Utilitie
s
Utilities Department
Director of Utilities
Utility Services Administrator
Water System Operator II
Warehouse Inventory Specialist
Parts & Materials Inventory Clerk (2)
Executive Asst. to the Director
Wastewater Collection System Superintendent
Asst. Water System Supt./ Line Repair
Water System Operator II (3)
Heavy Equipment Operator II
Heavy Equipment Operator I
Asst. Water System Supt./Meters
Lead Water Meter Operator
Meter Supervisor*
Meter Reader II (2)
Jet-Vac/Video Operator II
Jet-Vac/Video Operator I
Collection Operator II
Lift Station Supervisor
Lead Lift Station Mechanic
Lift Station Mechanic II (2)
Lift Station Mechanic I (3)
Asst. Utility Plant Manager
Water Resources Manager
WW Plant Day Shift Supv.
WW Plant Eve Shift Supv.
Wastewater Operator A (2)
Wastewater Operator B (5)
Wastewater Operator C (2)
Asst. Utility Plant Manager
Lead Utility Mechanic
Mechanical Tradesperson II (2)
Utility Mechanic II
Utility Mechanic I (2)
Asst. Water Plant Manager
E Plant Day Shift Supv.
E Plant Eve Shift Supv.
Water Plant Operator A
W Plant Day Shift Supv.
W Plant Eve Shift Supv.
W Plant Night Shift Supv. Water Plant Operator B (4)
Water Plant Operator C (2)
E Plant Night Shift Supv.
Water Plant Operator B (4)
Water Plant Operator C (2)
Asst. Water System Manager
Utility Service Administrator
WW Plant Night Shift Supv.
Administrative Secretary II
Water System Operator I (2)
Administrative Secretary II Administrative Secretary II
Administrative Secretary II
Utility Field Operations Manager
Customer Service Specialist II (4)
Customer Service Specialist I (2)
Administration Services Supervisor
Water Plant Oper Trainee *
Assistant Director of Utilities
GIS Analyst I
GIS Analyst II
Regulatory Compliance Supt.
Chemist (2)
Compliance Tech Insp. II
Lab Technician II (3)Wastewater Collection
System Supervisor
Mechanical Supervisor*
Water Plant Superintendent
Wastewater Collection
System Supervisor*
Lead WW System Operator
Utility Locator II
Utility Locator I
Collection Operator I (4)
Water System Supervisor*
Asst. Utility Manager
Utility Programming Engineer
Inst./Elec. Technician
Electrical Supervisor
Electrician III
* New Position
Assistant City ManagerOperational Services Training & Development Coordinator
Production and Operation Manager
Operations Logistic Coordinator*
Customer Service Specialist I
Customer Service Support Temp (P/T)
Water System Operator I
Meter Technician
Utility Fiscal Operations Mgr.
1.2.3. Electrical Instrumentation and Control4. Water Treatment and Supply5. Wastewater Treatment and Disposal6. Plant Maintenance7. Water Transmission and Distribution Maintenance8. Water Accountability9. Wastewater Collection Maintenance
10.
■
■
Accomplishments FY 2013■■
Utilities
Department OverviewThe Utilities operation is a pure and essential government service recognized as a business enterprise. Contrary to otherdepartmental operations, the Utility Department functions are directly drawn from an “enterprise fund” that earns its revenues byselling water and wastewater services. This business characteristic has long been recognized as a viable revenue source based onwater, wastewater and other infrastructure assets. This return on revenue assets allows the City to fulfill a primary function inproviding effective environmentally sound water, wastewater treatment and disposal services. In the provision of these services, itis critical to meet regulatory guidelines in order to sustain the health and safety of citizens and customers of the City of Miramar. Itis the goal of this Department to provide our residents, customers and the business community a clean, safe and productiveenvironment through high water quality and infrastructure enhancement.
This department is comprised of 121.5 budgeted positions, 120 full-time, 2 part-time and 1 temporary part-time employees. The ten (10) major programs provided are:
FY 2014 Budget
MissionTo provide the City's residents and businesses with safe drinking water, wastewater treatment and disposal services in compliancewith federal, state and local agencies' rules and regulations.
Administration
Office of Operational Services
Provide safe, cost-effective and environmentally sustainable water and wastewater treatment andrelated services.
Water and Wastewater Quality Control
Key Intended Outcomes of Investment
Completed West Water Treatment Plant Modifications
Completed Sewer Line Rehabilitation
ObjectivesProvide safe, cost-effective and environmentally sustainable water and wastewater treatment andrelated services.
City of Miramar 443
Utilities FY 2014 Budget
Program Revenues, Expenditures & Position Summary
Dedicated Revenues Stormwater 2,872,203$ 2,935,711$ -$ -$ -$
Expenditures by ProgramAdministration 1,120,606 1,628,806 2,001,900 2,018,606 2,229,700
1,221,042 864,892 1,277,100 1,277,100 918,900
Electrical Instrumentation & Control 633,469 499,670 795,000 800,731 796,500
Water Treatment & Supply - - 4,424,700 4,424,700 4,934,100
2,897,846 3,079,900 3,294,300 3,312,547 3,121,100
820,110 771,049 719,000 720,455 1,056,700
1,639,242 1,337,103 1,157,400 1,159,378 1,249,200
594,703 701,004 586,500 586,500 676,800
- - 2,521,300 2,521,900 2,698,100
831,000 655,458 844,200 844,200 857,200
Stormwater Management 1,509,357 1,108,108 - - -
1,717,851 1,891,805 - - -
1,414,212 1,291,089 - - -
1,060,659 840,091 - - -
840,092 1,018,980 - - -
2,299,296 2,281,957 - - -
Total 18,599,485$ 17,969,911$ 17,621,400$ 17,666,117$ 18,538,300$
Expenditures by CategoryPersonnel Services 10,891,973 10,265,099 9,793,200 9,793,200 9,850,300
Operating Expense 7,486,309 7,304,406 7,525,400 7,513,179 8,134,200
Capital Outlay 221,203 400,405 302,800 359,738 553,800
Total 18,599,485$ 17,969,911$ 17,621,400$ 17,666,117$ 18,538,300$
Positions by ProgramAdministration 14.5 20.0 14.0 14.0 13.0
6.0 8.5 14.0 14.0 11.5
Electrical Instrumentation & Control 4.0 4.0 6.0 6.0 5.0
Water Treatment & Supply - - 22.0 22.0 23.0 13.0 14.0 14.0 14.0 14.0
Plant Maintenance 8.0 7.0 7.0 7.0 8.0
11.0 10.0 10.0 10.0 11.0
Water Accountability 7.0 7.0 6.0 6.0 7.0
- - 21.0 21.0 22.0 6.0 6.0 7.0 7.0 7.0
Stormwater Management 21.5 13.5 - - -
East Water Treatment 11.0 11.0 - - -
Lift Station Operation & Maintenance 9.0 9.0 - - -
Gravity Sewer System Repair & Maintenance 6.0 6.0 - - -
Line Repair, Replacement & Maintenance 6.0 6.0 - - -
West Water Treatment 11.0 12.0 - - -
Total 134.0 134.0 121.0 121.0 121.5
Water & Wastewater Quality Control
Office of Operational Services
Water Transmission & Distribution Maintenance
Wastewater Collection Maintenance
Wastewater Collection Maintenance
Gravity Sewer System Repair & MaintenanceLine Repair, Replacement & Maintenance
Wastewater Treatment & Disposal
West Water Treatment
Wastewater Treatment & DisposalPlant Maintenance
FY 2011Actual
Water & Wastewater Quality Control
Water Transmission & Distribution Maintenance
Office of Operational Services
East Water Treatment
FY 2014Budget
FY 2012Actual
FY 2013Budgeted
FY 2013Amended
Lift Station Operation & Maintenance
Water Accountability
City of Miramar 444
Utilities FY 2014 Budget
Position DetailAdministration Services Supervisor 1 1 1 1 1
Administrative Secretary II 4 5 4 4 4
Assistant City Manager 1 1 1 1 -
Assistant Director of Utilities - 1 1 1 1
Assistant Field Operations Superintendent 2 2 - - -
Assistant Superintendent of Regulatory Compliance - - - 1 1
Assistant Utility Manager 2 1 1 1 1
Assistant Utility Plant Manager 2 2 2 2 2
Assistant Water Plant Manager 1 1 1 1 1
Assistant Water System Manager 1 1 1 1 1
Assistant Water System Superintendent 2 2 2 2 2
Chemist 2 2 2 1 1
Collection Operator I 4 4 4 4 4
Collection Operator II 1 1 1 1 1
Compliance Technician Inspector II 1 1 1 1 1
Customer Service Specialist I 1 3 3 3 2
Customer Service Specialist II 4 4 4 4 4
Customer Service Support - Temp Part-time - 0.5 0.5 0.5 0.5
Director of Utilities 1 1 1 1 1
Electrical Supervisor 1 1 1 1 1
Electrician I 1 1 1 1 -
Electrician III 1 1 1 1 1
Engineer Inspector II - 2 2 2 -
Engineering Technician - Part-time - - 0.5 0.5 -
Equipment Operator II 2 1 - - -
Executive Assistant to the Assistant City Manager 1 1 1 1 -
Executive Assistant to the Director 1 1 1 1 1
Fiscal Control Administrator - - 1 - -
General Service Administrator 1 1 - - -
GIS Analyst I 1 1 1 1 1
GIS Analyst II 1 1 1 1 1
Heavy Equipment Operator I 2 2 1 1 1
Heavy Equipment Operator II 1 1 1 1 1
Instrumentation/Electrical Technician - - 1 1 1
Jet-Vac/Video Operator I 1 1 1 1 1
Jet-Vac/Video Operator II 1 1 1 1 1
Laboratory Technician II 3 3 3 3 3
Lead Lift Station Mechanic 1 1 1 1 1
Lead Maintenance 1 1 - - -
Lead Utility Mechanic 1 1 1 1 1
Lead Wastewater System Operator 1 1 1 1 1
Lead Water Meter Operator 1 1 1 1 1
Lift Station Mechanic I 3 3 3 3 3
Lift Station Mechanic II 2 2 2 2 2
Lift Station Supervisor - 1 1 1 1
Maintenance I 1 - - - -
Maintenance I - Part-time (3) 1.5 1.5 - - -
Maintenance II 4 2 - - -
Maintenance Supervisor I 1 - - - -
Mechanical Supervisor - - - - 1
Mechanical Tradesperson II 2 2 2 2 2
Meter Reader II 2 2 2 2 2
Meter Service Administrator 1 1 - - -
Meter Supervisor - - - - 1
Meter Technician 1 1 1 1 1
FY 2011Actual
FY 2012Actual
FY 2013Budgeted
FY 2014Budget
FY 2013Amended
City of Miramar 445
Utilities FY 2014 Budget
Position DetailOperations Logistics Coordinator - - - - 1
Operations Service Administrator - - 1 1 -
Parts & Material Inventory Clerk 1 2 2 2 2
Production & Operations Manager - - - - 1
Programming Engineer 1 1 1 1 1
Project Administrator II 1 - - - -
Project Manager III 1 1 - - -
Regional Park Manager 1 - - - -
Regulatory Compliance Superintendent - 1 1 1 1
Stormwater Operator I 3 3 - - -
Stormwater Operator II 1 1 - - -
Strategic Planning Manager - Part-time 0.5 0.5 - - -
Streets Maintenance I 2 - - - -
Training & Development Coordinator - - - 1 1
Utilities Engineer - - - - 1
Utilities Intern Part-time (2) 1 0.5 - - 1
Utility Field Operations Manager - 1 1 1 1
Utility Fiscal Operations Manager - - 1 1 -
Utility Improvement Manager 1 - - - -
Utility Locator I 1 1 1 1 1
Utility Locator II 1 1 1 1 1
Utility Mechanic I 2 2 2 2 2
Utility Mechanic II 1 1 1 1 1
Utility Service Administrator 1 2 2 2 2
Warehouse Inventory Specialist 1 1 1 1 1
Wastewater Assistant Superintendent 3 1 1 - -
Wastewater Collection System Superintendent - 1 1 1 1
Wastewater Collection System Supervisor - - - 1 2
Wastewater Operator A 2 2 2 2 2
Wastewater Operator B 5 5 5 5 5
Wastewater Operator C 1 2 2 2 2
Wastewater Plant Day Shift Supervisor 1 1 1 1 1
Wastewater Plant Evening Shift Supervisor 1 1 1 1 1
Wastewater Plant Night Shift Supervisor 1 1 1 1 1
Water Plant Day Shift Supervisor 2 2 2 2 2
Water Plant Evening Shift Supervisor 2 2 2 2 2
Water Plant Night Shift Supervisor 2 2 2 2 2
Water Plant Operator A 2 2 2 1 1
Water Plant Operator B 8 8 8 8 8
Water Plant Operator C 3 3 3 4 4
Water Plant Operator Trainee 1 1 1 - 1
Water Plant Superintendent - - - 1 1
Water Quality Manager 1 - - - -
Water Resources Manager - 1 1 1 1
Water System Operator I 3 3 3 3 3
Water System Operator II 4 4 4 4 4
Water System Supervisor - - - - 1
Total FTE's 134.0 134.0 121.0 121.0 121.5
FY 2013Budgeted
FY 2013Amended
FY 2014Budget
FY 2011Actual
FY 2012Actual
City of Miramar 446
Utilities FY 2014 Budget
Description
■
■
■
■
■■■
1.2.
3.
4.5.
6.7.
Performance Measures
Output6 4 5 5 6
Efficiency/EffectivenessObjective:Outcome:Goals: 1, 2, 3
FY 2014
Goal Actual Goal Projected Goal
100% 100% 100% 100% 100%
<10% 90% 90% 95% 100%
100% 100% 100% 100% 100%% of Commission agenda items approved
This program is responsible for developing an effective long-range Capital Improvement and Financing Plan to meet the City ofMiramar's future development. Capital facilities represent a major investment of the City and, therefore, professional management,budgeting oversight and an annual review of the City's vision are mandated as part of the department's goals/objectives. Thisprogram provides planning, supervision, coordination and oversight of the day to day operations and the completion of operationalgoals and objectives established for the operations. This program also provides engineering and construction managementservices for utility infrastructure expansion and rehabilitation projects.
Strategic training ensures a high level of service by Utilities staff.
Ensure that utilities stakeholders are provided high quality potable and reclaimed water, as well as safe wastewatertreatment and disposal services efficiently, economically and with minimal interruption.
Ensure the successful completion of Utilities Capital Improvement Programs for infrastructure expansions,rehabilitations, and renovations.
Provide collection system service to 700 Historic Miramar customers currently utilizing septic tanks.Expand the reclaimed water system by installing 20,500 LF of new reuse lines, and providing service to 40 westernMiramar customers currently utilizing well and surface waters for irrigation.
Complete Lift Station No. 13 Rehabilitation project and risk of sewer overflows in Basin Areas 13 and 6.Keep utilities stakeholders well informed through public education/outreach events.
Ensure utilities is in compliance with all relevant County, State and Federal regulations and permits.
FY 2014 Projected
Goals for FY 14
Key Intended Outcomes of Investment
Number of capital improvement projects administered
FY 2011 Actual
FY 2012 Actual
The level of services provided are reflective of the utilities stakeholders' needs and City's expectations.
FY 2013 Projected
FY 2010 Actual
Administration Program
Provide effective staff oversight of departmental operations and strategic functions.
FY 2013
Provide effective oversight of staff to ensure that all operational and strategic goals and objectivesare met.
Effectively manage and implement long-range Capital Improvement Programs and Financial Plans tosupport the City's vision and future needs of the community.
Provide effectiveness in annual budget preparation, expenditure review and approval, and controlcost overruns in Utilities fiscal operations.
The long-term water resources needs of the City's municipal, residential, commercial and development customers (utilities stakeholders) are met.
The level of services provided are reflective of the utilities stakeholders' needs and City's expectations.Sufficient revenues are available to cover operating expenses, capital expenses and debt service payments.
Objectives
FY 2012
Compliance with regulatory and permit requirements
% of time utility services are uninterrupted
City of Miramar 447
Utilities FY 2014 Budget
Objective:Outcome:
Goals: 1, 3-6
FY 2014
Goal Actual Goal Projected Goal
100% 95% 100% 95% 100%
Objective:Outcome:Goals: 2, 4
FY 2014
Goal Actual Goal Projected Goal
70% 70% 67% 68% 70%
100% 100% 100% 100% 100%
750 700 600 500 450
None - - - - -
Expenditures by CategoryPersonnel Services 936,946 1,423,750 1,278,800 1,278,800 1,400,600
Operating Expense 183,660 205,056 705,900 705,900 829,100
Capital Outlay - - 17,200 33,906 -
Total 1,120,606$ 1,628,806$ 2,001,900$ 2,018,606$ 2,229,700$
Percent of Time by PositionAdministrative Secretary II - 1.0 1.0 1.0 -
Assistant City Manager 1.0 1.0 - - -
Assistant Director of Utilities 1.0 1.0 1.0 1.0 1.0
Contract Administration Manager - - - - -
Engineer Inspector II - 2.0 2.0 2.0 -
Executive Assistant to the Assistant City Manager 1.0 1.0 - - -
Executive Assistant to the Director 1.0 1.0 1.0 1.0 1.0
Director of Utilities 1.0 1.0 1.0 1.0 1.0
General Services Administrator - 1.0 - - -
1.0 1.0 1.0 1.0 1.0
1.0 1.0 1.0 1.0 1.0
Lift Station Supervisor - 1.0 - - -
Parts & Material Inventory Clerk 1.0 2.0 2.0 2.0 2.0
Programming Engineer 1.0 1.0 - - -
Project Administrator III 1.0 1.0 - - -
Strategic Planning Manager 0.5 0.5 - - -
Utilities Intern P/T 1.0 0.5 - - -
Utilities Engineer - - - - 1.0
Utility Service Administrator 1.0 1.0 2.0 2.0 2.0
Warehouse Inventory Specialist 1.0 1.0 1.0 1.0 1.0
Water Quality Manager 1.0 - - - -
Water Resources Manager - 1.0 1.0 1.0 1.0
Youth Apprentice (2 P/T) - - - - 1.0
14.5 20.0 14.0 14.0 13.0
GIS Analyst IIGIS Analyst I
Total
FY 2011Actual
The long-term water resources needs of the City's municipal, residential, commercial and development customers(utilities stakeholders) are met.
FY 2012
FY 2013AmendedDedicated Revenues
FY 2012Actual
FY 2014Budget
FY 2013Budgeted
Administration Program
FY 2013
% of capital projects progressing/completed within budget
# of purchase orders processed
Effectively manage and implement long-range Utilities planning
FY 2013
FY 2012
% of capital projects progressing/completed on time
% of operating expenses vs. revenues collected
Ensure effectiveness in Utilities fiscal operations.Sufficient revenues are available to cover operating expenses, capital expenses and debt service payments.
City of Miramar 448
Utilities FY 2014 Budget
Description
■
■
■
■
■
■
1.2.3.
4.
Performance Measures
Output92,147 87,808 78,263 78,180
1,729 10,887 12,464 12,250
Efficiency/EffectivenessObjective:
Outcome:
Goals: 1, 2, 3, 4FY 2014
Goal Actual Goal Projected Goal
5% 8% 5% 5% 3%% of calls abandoned
In addition, this program offers residents and business owners immediate contact and interaction with local government and itsfunctions, thereby creating the viable relationship necessary to ensure the overall City goal and objective of providing quality careand service.
Informed of City activities and services by collaborating on special City projects, attending and assisting with Cityand public meetings/workshops and by reading literature made available by different departments.
FY 2011 Actual
Objectives
Provide Miramar's residential and commercial customers with accessible, friendly, efficient and effective issueresolution services and general informational needs.
Ensuring that all issues are addressed in a friendly, efficient and timely manner, the City's residents will realize thegreatest level of customer satisfaction possible.
FY 2013FY 2012
Provide Miramar's residential and commercial customers with accessible, friendly, efficient andeffective services and general informational needs.
Create the viable relationships necessary to ensure proper communication with and provide qualitycare and service to the City's residents and business owners.
FY 2013 Projected
# of calls and e-mails into the Call Center
Ensuring that all issues are addressed in a friendly, efficient and timely manner that the City's residents can realizethe greatest level of customer satisfaction possible.
Providing accurate and timely information so that the City's residents will be well informed of the City's variousfunctions, services, programs and activities.
Office of Operational Services Program
This program is responsible for oversight and guidance of all departments that comprise of Operational Services for the City ofMiramar, and include Utilities, Public Works, Community Services, Engineering Services, Social Services and Cultural Affairs. Thisprogram also includes the customer service component that is designed to provide Miramar's residential and commercialcustomers with accessible, friendly, efficient and effective issue resolution services and general informational needs, whichincludes water bill payment and adjustment support services, bulk and regular pick up assistance, recycle bin distribution andreplacements, call dispatching and conducts field assessments to assist in customer issue resolutions.
# of work orders entered monthly
FY 2010 Actual
Provide effective oversight of departments to ensure that all operational and strategic goals andobjectives are met.Effectively manage and implement policy and procedure to support the City's vision and future needsof the community.
Goals for FY 14
Key Intended Outcomes of Investment
FY 2012 Actual
Customer Service Response Team (CSRT) will answer 100% of calls received.Return customer calls/emails within one working day of receipt.Post and provide follow-up to customers and immediate supervisors on all Civicall, Hansen and Community Plus work orders in a timely manner.
City of Miramar 449
Utilities FY 2014 Budget
Objective:
Outcome:
Goals: 4
FY 2014
Goal Actual Goal Projected Goal
9 12 10 25 25% of City Commission Meetings and Workshops attended 100% 75% 80% 70% 90%# of public meetings and workshops attended 10 15 10 19 15
Dedicated RevenuesNone - - - - -
Expenditures by CategoryPersonnel Services 1,083,938 707,051 1,034,100 1,034,100 721,800
Operating Expense 115,661 157,841 243,000 243,000 197,100
Capital Outlay 21,443 - - -
Total 1,221,042$ 864,892$ 1,277,100$ 1,277,100$ 918,900$
Administration Services Supervisor 1.0 1.0 1.0 1.0 1.0
Assistant City Manager - - 1.0 1.0 -
Customer Service Specialist I 1.0 3.0 3.0 3.0 2.0
Customer Service Specialist II 4.0 4.0 4.0 4.0 4.0
Customer Service Support-Temp PT - 0.5 0.5 0.5 0.5
Engineering Technician - Part-time - - 0.5 0.5 -
Executive Assistant to the Assistant City Manager - - 1.0 1.0 -
Fiscal Control Administrator - - 1.0 1.0 -
Operations Logistics Coordinator - - - - -
Operations Service Administrator - - 1.0 1.0 -
Production & Operations Manager - - - - 1.0
Training & Development Coordinator - - - - 1.0
Utility Fiscal Operations Manager - - 1.0 1.0 1.0
Youth Apprentice PT (2) 1.0
Total 6.0 8.5 14.0 14.0 11.5
FY 2013
Create the viable relationships necessary to ensure quality care and service to the City's residents and business owners.
FY 2012
FY 2013Amended
Providing accurate and timely information, the City's residents will be kept well informed of the City's variousfunctions, services and activities.
FY 2014Budget
FY 2012Actual
Percent of Time by Position
# of special City projects actively involved in
Office of Operational Services Program
FY 2013Budgeted
FY 2011Actual
City of Miramar 450
Utilities FY 2014 Budget
Description
1.
2.
3.
4.
5.
1.
2
3
4
5
1.
2
3
4.
5.
Performance MeasuresFY 2014
Output Goal
580 580 583 585 590
207 207 208 209 209
112 112 112 112 112
2% 1% 1% 2% 1%
1% 1% 1% 1% 0%
FY 2011 Actual
FY 2012 Actual
Schedule AC unit to operate based on days and time of occupancy to reduce energy cost and extend lifespan ofthe equipment at City official buildings and facilities
Maximize operation efficiency for (2) Water Treatment Plants (East and West), Wastewater Reclamation Facility,(4) remote facilities, and 130s Lift Stations by ensuring proper maintenance for the SCADA Systems. Performingcalibration and preventative / corrective maintenance on 500+ instruments and electrical components.
Ensure drinking water and reuse water quality to comply with State regulations and requirements by ensuring proper maintenance for the plant electrical and control systems.
Goals for FY 14
Maintain City-wide streets, parks and buildings lighting, building AC units and electrical systems in good working condition.
Minimize work related injury and reduce City liability and insurance cost.
Electrical and instrumentation/control systems will be protected from damage by weather condition. Generators willbe standby and ready to provide power when FP&L power is unstable or unavailable.
Minimize electrical related emergency service by implementing a comprehensive Preventative MaintenanceProgram.
Approximate % increase of SCADA systems loaded
FY 2010 Actual
Objectives
Perform inspection and calibration, as well as preventative and corrective maintenance to ensure theoperational readiness of instrumentation and control systems in support of Utilities operations.
Automate plants process treatments to increase operation efficiency and reduce chemical and energy consumption.
Minimize facilities down times and ensure City compliance with DEP regulatory and permit requirements.
Perform inspection as well as preventative and corrective maintenance for electrical systems andgenerators to ensure reliable power supply to all City official buildings and facilities.
Ensure proper operation and scheduling of energy management system to reduce energyconsumption at City official buildings and facilities.
Ensure safe working environment at City official buildings and facilities.
Maximize automation control for water and wastewater reclamation treatment processes.
Minimize Water, Wastewater treatment plants and lift stations down times by ensuring proper maintenance, adequate redundancies, surge protection, and available spare parts.
Electrical Instrumentation & Control Program
Key Intended Outcomes of Investment
FY 2013 Projected
Approximate number of AC units maintained
Approximate number of roof top exhaust Fans
Approximate % increase of Citywide lighting
Approximate number of Instrumentation maintained
This program provides ongoing inspection, preventative and corrective maintenance of all City's Electrical, Lighting, AirConditioning (AC) Units, Utilities' Electrical, Instrumentation, Automation Control Supervisory Control and Data Acquisition(SCADA) System. Providing related preventative and routine maintenance, repair, replacement, improvement and emergencyservices in support of all City Departments.
City of Miramar 451
Utilities FY 2014 Budget
Efficiency/EffectivenessObjective:
Outcome:
Goals: 3, 4, FY 2014
Goal Actual Goal Projected Goal
1% 1% 1% 1% 1%
1% 1% 1% 1% 1%
1% 1% 1% 1% 1%
Objective:
Outcome:
Goals: 5FY 2014
Goal Actual Goal Projected Goal
5% 4% 4% 4% 3%
2% 2% 2% 2% 2%
Objective:
Outcome: Increase plant process treatments to increase operation efficiency and reduce chemical and energy consumption.Goals: 1, 2
FY 2014
Goal Actual Goal Projected Goal
2% 3% 2% 2% 1%
2% 2% 2% 2% 2%
Dedicated RevenuesNone - - - - -
ExpendituresPersonnel Services 389,274 296,257 566,200 566,200 528,800
Operating Expense 159,824 134,178 165,600 157,600 178,700
Capital Outlay 84,371 69,235 63,200 76,931 89,000
Total 633,469$ 499,670$ 795,000$ 800,731$ 796,500$
Assistant Utility Manager (Electrical) 1.0 1.0 1.0 1.0 1.0
Electrical Supervisor 1.0 1.0 1.0 1.0 1.0
Electrician III 1.0 1.0 1.0 1.0 1.0
1.0 1.0 1.0 1.0 -
Instrumentation/Electrical Technician - - 1.0 1.0 1.0
Programming Engineer - - 1.0 1.0 1.0
Total 4.0 4.0 6.0 6.0 5.0
FY 2013Amended
FY 2014Budget
% of energy cost saving on AC units with proper equipment maintenance
FY 2012 FY 2013
Perform inspection as well as preventative and corrective maintenance for electrical systems and generators toensure reliable power supply to all City official buildings and facilities.
Electrical and instrumentation/control systems will be protected from damage by weather. Generators will be onstandby and ready to provide power when FP&L power is not available.
FY 2012 FY 2013
% of AC equipment downtime
% of plant equipment downtime
% of lighting downtime
Electrical Instrumentation & Control Program
FY 2013Budgeted
Ensure proper operation and scheduling of energy management system to reduce energy consumption at Cityofficial buildings and facilities.
Schedule AC unit to run based on days and time of occupancy to reduce energy cost at City official buildings andfacilities
FY 2012 FY 2013
% of energy cost saving on AC units with energy management system scheduling
Percent of Time by Position
FY 2012Actual
Electrician I
% of energy cost saving on plants' Instrumentation and control calibration/maintenance
% of chemical cost saving on plants' Instrumentation and control calibration/maintenance
Maximize automation control for water treatment, wastewater reclamation treatment processes, water distribution system and sewer collection system.
FY 2011Actual
City of Miramar 452
Utilities FY 2014 Budget
Description
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1.
23.
4
Performance Measures
Output3.59 3.71 3.75 3.90
4.38 5.49 8.40 10.30Average daily demand vs. permitted capacity 7.97 / 11.75 9.20/11.75 12.15/17.50 14.20/17.50East & West Plant water loss (Raw vs. Treated) 7%/20% 7%/21% 7%/22% 7%/22%
14 29 24 21
10 10 10 10Compliance with permits and testing for west well fields 100% 100% 100% 100%Broward County rating of operating conditions 96% 96% 97% 97%New Service Connections 147 138 51 400
Objective:
Outcome:
Goals: 1, 3, 4
This program provides quality potable water service to the citizens and businesses within Miramar service area which ensures theirhealth, safety, and welfare. The treated water must meets all Federal and State Regulatory Standards mandated by the U.S.Environmental Protection Agency (USEPA), the Florida Department of Environmental Protection (FDEP), the South Florida WaterManagement District (SFWMD) and the Broward County Health Department (BCHD). The operation of this program providespotable water on demand 24 hours per day, 365 days per year.
ObjectivesProvide efficient water treatment and byproduct disposal services in accordance with all applicableFederal, State and Local rules and regulations.
Produce high quality drinking water and also sustain community health.Distribute treated water at pressures and flows sufficient to meet potable water consumptive use andfire protection demands within the Miramar service area.
Key Intended Outcomes of InvestmentHave safe and uninterrupted supply of treated water to satisfy consumption use and fire protection needs in theMiramar service area.
Continue providing City water to all customers on a 24 hour/7day/365days per year basis.
Water Treatment & Supply Program
Meet all permit conditions, regulatory requirements and potable water standards of the Federal Safe DrinkingWater Act as promulgated by the USEPA, FDEP, SFWMD and BCHD.
Comply with the Consumptive Use Permit and Well Field Protection Program in accordance with State RegulatoryAgency requirements.
Provision of an essential service which promotes a quality life and safe environment for customers.
FY 2010 Actual
FY 2011 Actual
FY 2012 Actual
FY 2013 Projected
West Plant Daily Water Produced (avg mgd)vs. Permitted
Have safe and uninterrupted water supply on demand 24 hours per day, 365 days per year.
Goals for FY 14
Incorporate the latest technologies, best available treatment and management practices to ensure efficient, costeffective, and environmentally sustainable operations.
Efficiency/EffectivenessProvide efficient water treatment and byproduct disposal services in accordance with all applicable Federal, Stateand Local rules and regulations.
Have safe and uninterrupted supply of treated water to satisfy consumption use and fire protection needs in theMiramar service area.
East Plant Daily Water Produced (avg mgd)vs. Permitted
Number of water quality complaints per year
Number of Operational Permits/Licenses renewed per year
City of Miramar 453
Utilities FY 2014 Budget
FY 2014
East Water Plant Goal Actual Goal Projected Goal
Personnel cost per million gallons $425 $418 $425 $422 $425Energy cost per million gallons $275 $268 $275 $273 $275Chemical cost per million gallons $200 $180 $200 $195 $200Operating cost per million gallons $485 $585 $550 $550 $555Total cost per million gallons $1,100 $1,175 $1,250 $1,225 $1,300
West Water Plant$750 $775 $780 $780 $760
$210 $203 $210 $207 $228
$300 $305 $300 $310 $321
$750 $768 $750 $770 $755
$1,400 $1,674 $1,500 $1,700 $1,660
Objective:Outcome:Goals: 2, 3
FY 2014Goal Actual Goal Projected Goal
100% 100% 100% 100% 100%
96% 94% 96% 92% 100%Daily Water Production (average mgd) 7.50 7.50 7.50 3.90 4.10Number of water quality complaints per year 38 80 25 35 25Number of Skids cleaned per year 5 5 3 3 3Number of license and permit renewals per year 6 6 6 6 6
Objective:
Outcome:
Goals: 2, 5FY 2014
Goal Actual Goal Projected Goal
3.64 / 5.7 4.0 / 5.7 4.0 / 5.7 3.9 / 5.7 4.1 / 5.7
5% 5% 8% 6% 5%
10 17 10 8 9
Dedicated Revenues None - - - - -
Expenditures by CategoryPersonnel Services - - 1,998,700 1,998,700 2,003,000
Operating Expense - - 2,386,000 2,406,419 2,883,100 Capital Outlay - - 40,000 19,581 48,000
Total -$ -$ 4,424,700$ 4,424,700$ 4,934,100$
Position Allocation by ProgramAdministrative Secretary II - - 1 1 1 Assistant Water Plant Manager - - 1 1 1 Water Plant Operator A - - 2 2 2 Water Plant Operator B - - 8 8 8 Water Plant Operator C - - 3 3 3 Water Plant Day Shift Supervisor - - 2 2 2 Water Plant Evening Shift Supervisor - - 2 2 2 Water Plant Night Shift Supervisor - - 2 2 2 Water Plant Operator Trainee - - 1 1 2 Total - - 22 22 23
FY 2013Amended
FY 2014Budget
FY 2011Actual
Operating cost per million gallons
Water Treatment & Supply Program
FY 2012Actual
FY 2013Budgeted
Personnel cost per million gallonsEnergy cost per million gallonsChemical cost per million gallons
FY 2012 FY 2013
Plant Water Loss (Raw vs. Treated)New Service Connections
Broward County rating of operating conditions
Distribute treated water at capacities sufficient to meet water consumption and fire protection demands within theHistoric Miramar service area.
Have safe and uninterrupted supply of treated water to satisfy consumption use and fire protection needs in theMiramar service area.
FY 2012 FY 2013
Average Daily Demand vs. Permitted Capacity
Total cost per million gallons ( less Cap. Outlay)
Produce high quality drinking water and also sustain community health.Provision of an essential service which promotes a quality life and safe environment for customers.
FY 2012 FY 2013
Compliance with Testing for East Well Fields
City of Miramar 454
Utilities FY 2014 Budget
Wastewater Treatment & Disposal Program
Description
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2.
3.4.
5.
6.
Performance Measures
Output9.0 / 10.2 8.5 / 10.1 9.7 / 10.1 9.5 / 10.1
# of samples collected and tested per day 72 72 72 72# of plant inspections conducted per day 6 6 6 72# of process reviews and adjustments conducted per day 12 12 12 12
Efficiency/EffectivenessObjective:
Outcome:
Goals: 1, 3 - 6
Produce high quality reclaimed water to serve residential, commercial and municipal irrigation needswhere reuse infrastructure is available.
Objectives
Treat and safely dispose of all biosolids residuals generated at the WWRF.
FY 2010 Actual FY 2011 Actual FY 2012 Actual
Goals for FY 14
Comply with the current SFWMD Consumptive Use Permit requirement for expanding reuse production anddistribution system capacities.
Provide wastewater treatment on a continuous basis, 24 hours a day and 365 days a year.Provide an uninterrupted supply of high quality reclaimed water to residential and commercial users and to supportmunicipal operations.
Dispose of treated wastewater through reclaimed water distribution and Deep Well Injection.Dispose of anaerobically digested and dewatered sludge (biosolids residuals) in accordance withTitle 40 CFR Part 503 (EPA 503 Rule) and Chapter 62-640, F.A.C. requirements.
Key Intended Outcomes of InvestmentThrough the efficient operation of the WWR, wastes discharged from Miramar homes and businesses will flowthrough the collection system and into the WWRF for safe treatment and disposal.
Producing reuse water from reclaimed wastewater is a valuable resource since it provides a high-quality, safe andnutrient-rich source water for landscape irrigation, and conserves the region's limited groundwater resources.
Reuse water distribution and deep well injection are the only disposal methods allowable under FDEP operationspermit.
Anaerobically-treated and dewatered biosolids is a valuable resource for beneficial agricultural reuse. Hauling is awell-established disposal method for this product, which provides a high-quality, safe and nutrient-rich soilconditioner and partial fertilizer at land application sites approved under the 503 Rule.
Pursue all available resource conservation opportunities such as reuse of reclaimed water for irrigation, hauling ofbiosolids at land application sites and use of biogas as a renewable energy source.
FY 2013 Projected
Meet all permit conditions and regulatory requirements, as promulgated by the USEPA, NPDES, FDEP, andBCEPD.
Provide efficient treatment and disposal of domestic wastewater generated within the City's westernservice area in accordance with current Florida Department of Environmental Protection (FDEP) andBroward County Environmental Protection Department (BCEPD) operating permits and all applicableFederal, state and local rules and regulations.
Total wastewater flow treated (MGD) vs. permitted
Provide efficient treatment and disposal of domestic wastewater generated within the City's western service area inaccordance with current Florida Department of Environmental Protection (FDEP) and Broward CountyEnvironmental Protection Department (BCEPD) operating permits and all applicable Federal, state and local rulesand regulations.
Through the efficient operation of the WWRF, wastes discharged from Miramar homes and businesses will flowthrough the collection system and into the WWRF for safe treatment and disposal.
This program provides treatment and disposal of wastewater generated in the City's services area from the WastewaterReclamation Facility. The wastewater plant is designed to produce reclaimed water suitable for irrigation applications.
City of Miramar 455
Utilities FY 2014 Budget
Wastewater Treatment & Disposal ProgramFY 2014
Goal Actual Goal Projected Goal
Energy cost per million gallons $250 $308 $295 $319 $235Chemical cost per million gallons $72 $95 $75 $81 $60Other operating cost per million gallons $654 $794 $777 $840 $580
$895 $1,008 $981 $1,061 $624
$0.45 $0.69 $0.64 $0.71 $0.35
Objective:Outcome:
Goals: 1, 2, 4, 5FY 2014
Goal Actual Goal Projected Goal
% of reclaimed water utilization (mgd) 50% 35% 70% 40% 70%Average daily treatment flows vs. permitted plant capacity 9.0/12.2 9.7/12.2 9.3/10.1% 8.6/12.7 9.7/12.7
Objective:Outcome:Goals: 1, 3
FY 2014Goal Actual Goal Projected Goal
Maintain effluent disposal at 20/20 limits (BOD/TSS) 98% 97% 99% 98% 99%Maintain reuse treatment at 5/5 limits (BOD/TSS) 98% 96% 99% 98% 99%
Objective:Outcome:
Goals: 1, 5, 6FY 2014
Goal Actual Goal Projected Goal
Biosolid treatment and disposal (cubic yard per mgd) 15,819 14,725 16,740 15,280 17,112
Actual Actual Budgeted Amended Budget
Dedicated RevenuesNone - - - - -
ExpendituresPersonnel Services 1,141,829 1,223,107 1,187,200 1,187,200 1,186,500
Operating Expense 1,746,231 1,856,793 2,107,100 2,086,948 1,881,600
Capital Outlay 9,786 - 38,399 53,000
Total 2,897,846$ 3,079,900$ 3,294,300$ 3,312,547$ 3,121,100$
Percent of Time by PositionAdministrative Secretary II 1.0 1.0 1.0 1.0 1.0
Assistant Utility Plant Manager 1.0 1.0 1.0 1.0 1.0
Wastewater Operator A 2.0 2.0 2.0 2.0 2.0
Wastewater Operator B 3.0 5.0 5.0 5.0 5.0
Wastewater Operator C 3.0 2.0 2.0 2.0 2.0
Wastewater Plant Day Shift Supervisor 1.0 1.0 1.0 1.0 1.0
Wastewater Plant Evening Shift Supervisor 1.0 1.0 1.0 1.0 1.0
Wastewater Plant Night Shift Supervisor 1.0 1.0 1.0 1.0 1.0
Total 13.0 14.0 14.0 14.0 14.0
FY 2012 FY 2013
Produce high-quality reclaimed water to meet the landscape irrigation needs of reuse customers.Continue to produce and distribute reuse water as a high-quality, safe and nutrient-rich source water for landscapeirrigation.
FY 2012 FY 2013
Dispose treated, unreclaimed wastewater through Deep Well Injection.Continue to provide a safe and efficient method for disposing treated wastewater.
Dispose of anaerobically digested and dewatered sludge (biosolids) safely and efficiently.Biosolids are valuable beneficial resources for agricultural reuse, and is disposed at permitted land application sitesas a high-quality, safe and nutrient-rich soil conditioner and partial fertilizer.
Total cost per lb. of BOD treated
Total cost per million gallons per lb. of BOD treated
FY 2012 FY 2013
FY 2012 FY 2013
City of Miramar 456
Utilities FY 2014 Budget
Description
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1.2.3.4.
Performance Measures
Output# of planned work orders completed 727 768 736 736
# of repair/emergency work orders completed 142 134 353 400
# of hours spent on routine maintenance 3,324 3,245 3,245 3,245
574 610 405 405
25 hrs. 26 hrs. 40hrs 40hrs
Efficiency/EffectivenessObjective:
Outcome:Goals: 1, 2
FY 2014
Goal Actual Goal Projected Goal
Cost per work order completed - Plant Mechanical $209 $209 $200 $200 $200
Objective:
Outcome:Goals: 2, 3
Plant Maintenance Program
The Plant Maintenance provides ongoing inspection and preventative and corrective maintenance of the City's mechanicalequipment at the Wastewater Reclamation Facility, and East and West Water Treatment Plants. This program also maintains thesmall engine equipment for Public Works and Parks and Recreation Departments.
ObjectivesProvide ongoing inspection as well as preventative and corrective maintenance of water andwastewater plant mechanical and process equipment.
Provide ongoing inspection as well as preventative and corrective maintenance of small engineequipment used by staff.
Key Intended Outcomes of InvestmentOperational readiness of plant mechanical equipment in support of plant operations.
# of small engine work orders completed
Ensure the operational readiness of all small engine equipment in support of the department needs.
Goals for FY 14Predictive Life of Equipment: Replace as many pump and motors I can. The is 5 to 20 years. Provide ongoing inspection as well as preventative and corrective maintenance. Ensure the operational readiness of all small engine equipment in support of the department needs. Minimize treatment plant mechanical component down time by ensuring proper maintenance, appropriate workhour.
FY 2012 Actual
FY 2013 Projected
Operational readiness of small engine equipment in support of department needs.
Operational readiness of all major mechanical equipment in support of plant operations.
FY 2012 FY 2013
Provide ongoing inspection as well as preventative and corrective maintenance of small engine equipment used bystaff.
FY 2010 Actual
FY 2011 Actual
# of hours spent on emergency and overtime repairs
Provide ongoing inspection as well as preventative and corrective maintenance of water and wastewater plantmechanical and process equipment.
City of Miramar 457
Utilities FY 2014 Budget
Plant Maintenance Program
FY 2014
Goal Actual Goal Projected Goal
Cost per work order completed - Small Engine $125 $115 $120 $120 $120
% of time spent on routine maintenance 95% 95% 95% 95% 95%
% of time spent on mechanical equipment failure 1% 1% 1% 1% 1%
Dedicated RevenuesNone - - - - -
ExpendituresPersonnel Services 581,967 542,683 539,200 539,200 591,300
Operating Expense 238,143 219,821 179,800 179,055 241,000
Capital Outlay 8,545 - 2,200 224,400
Total 820,110$ 771,049$ 719,000$ 720,455$ 1,056,700$
Percent of Time by PositionAssistant Utility Plant Manager (Maint) 1 1 1 1 1
Lead Utility Mechanic 1 1 1 1 1
Mechanical Supervisor - - - - 1
Mechanical Tradesperson II 2 2 2 2 2
Utility Mechanic I 3 2 2 2 2
Utility Mechanic II 1 1 1 1 1
Total 8 7 7 7 8
FY 2012
FY 2012Actual
FY 2011Actual
FY 2013Budgeted
FY 2013Amended
FY 2014Budget
FY 2013
City of Miramar 458
Utilities FY 2014 Budget
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1.2.3.4.5.6.7.
Performance Measures
Output365 420 758 203
15 12 5 106
450 1249 3917 309
25 0 0 0
12 15 7 6
Efficiency/EffectivenessObjective:
Outcome:Goals: 1, 3, 5, 6
Comply with all City of Miramar utility standards, and all Broward County and FDEP applicable rules and regulations
FY 2010 Actual
Ensure the safe delivery of water produced at Miramar's two water plants to the various points-of-usewithout loss of quantity or quality.
Ensure the quality of water within the distribution system through effective flushing and backflowprevention device inspections.
FY 2011 Actual
FY 2012 Actual
FY 2013 Projected
Ensure the safe delivery of water produced at Miramar's two water plants to the various points-of-use without lossof quantity or quality.
Goals for FY 14Provide Miramar residents with uninterrupted water services 24 hours per day, 365 days per year.Provide quality customer service field support to Utility Billing and CSRT staff.Maintain the integrity of the water distribution system.Ensure the state of readiness of all of the City's 4280 fire hydrants and 5,000 flow control devices.Provide an ongoing cleaning/flushing program for the City's 425 miles of water mains.
Key Intended Outcomes of InvestmentDelivery of high quality potable water to customers with minimum water loss.Maintenance of a safe, structurally sound and reliable water delivery network, thereby mitigating aging andcontamination of water during conveyance through the transmission and distribution system.
Fire hydrants will be ready for fire protection when the need arises.
Ensure the operational readiness of all fire hydrants throughout Miramar's Utilities service area.
Carry out a proactive water leak detection and repair program.
Safeguard the structural integrity of the transmission and distribution system and componentsthrough routine inspection, leak detection and maintenance activities.
Water Transmission & Distribution Maintenance Program
DescriptionThis program is responsible for the delivery of high quality water to our customers, to provide ongoing inspection of the watertransmission system, corrective and preventative maintenance to ensure an uninterrupted water supply from treatment facilities toour customers in accordance with all local, state and federal regulations and standards.
Objectives
Delivery of potable water to customers with minimum water loss.
# of service line leaks repaired
# of fire hydrants repaired
# of fire hydrants flushed
# of leaks located by in-house detection
# of water mains repaired
City of Miramar 459
Utilities FY 2014 Budget
Water Transmission & Distribution Maintenance Program
FY 2014
Goal Actual Goal Projected Goal
3.2 3.0 3.0 3.0 3.0
4.0 4.0 4.0 4.0 4.0
98% 98% 98% 98% 98%
Objective:
Outcome:Goals: 2, 3, 4, 5, 7
FY 2014
Goal Actual Goal Projected Goal
25,000 1,944,500 4,500,000 75,000 75,000
60 145 90 90 90
Objective:Outcome:Goals: 1, 3, 4, 6, 7
FY 2014
Goal Actual Goal Projected Goal
5 1 5 5 5
Dedicated RevenuesNone - - - - -
Expenditures by CategoryPersonnel Services 940,090 844,465 735,200 735,200 803,000
Operating Expense 689,314 452,116 380,700 380,700 428,200
Capital Outlay 9,838 40,522 41,500 43,478 18,000
Total 1,639,242$ 1,337,103$ 1,157,400$ 1,159,378$ 1,249,200$
Percent of Time by Position1 1 1 1 1
1 1 1 1 1
1 1 1 1 1
4 4 4 4 4
2 2 2 2 2
1 1 1 1 2
1 - - - -
Total 11 10 10 10 11
Heavy Equipment Operator I
FY 2012Actual
FY 2013Budgeted
Safeguard the structural integrity of the transmission and distribution system.Maintenance of a safe, structurally sound and reliable water delivery network.
Utility Services AdministratorWater System Supervisor
FY 2012 FY 2013
Heavy Equipment Operator II
FY 2014Budget
FY 2012 FY 2013
Average hours to repair service line
Average hours to repair main
% of service interruption lasting < 30 minutes
Water System Operator I
Assistant Water System Manager
FY 2011Actual
# of fire hydrant work orders handled per month
Ensure the quality of water within the distribution system through effective flushing, backflow prevention deviceinspection, maintenance and public education services.
Prevent aging and contamination of water during conveyance through the transmission and distribution system.
FY 2012 FY 2013
# of Linear feet of water mains flushed per month
# of customer service/Civicall issues addressed per mo.
Water System Operator II
FY 2013Amended
City of Miramar 460
Utilities FY 2014 Budget
Description
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2.3.4.
5.
Performance Measures
Output32,809 32,948 33,000 33,500
2,400 1,811 2,000 1,113
6 157 200 250
Efficiency/EffectivenessObjective:Outcome:
Goals: 1FY 2014
Goal Actual Goal Projected Goal
2% 10% 2% 18% 2%
99% 98% 98% 98% 98%
Objectives
Water Accountability Program
The Water Accountability program is responsible for the accurate and timely reading of all water meters throughout the city. Thisprogram also provides meter maintenance and tracks the use of all temporary and new development meters as well as responds tocustomer service calls and a large volume of non-payment service deactivation and reactivation requests from Financial Services-Utility Billing staff.
Distribute and track the use of all temporary meters which are used by developers duringconstruction and by pressure cleaners.
Provide excellent field customer service to all residents and businesses in Miramar's service area.
Key Intended Outcomes of InvestmentMaximize water/sewer rate revenues by accurately registering and reporting all flows through meters.Accurate and timely meter readings are the first steps in ensuring an efficient utility billing program, which in turnsupports a viable Utilities Department.
% of meters correctly read per month
% of no-reads per month
Accurate and timely meter readings are the first steps in ensuring an efficient utility billing program, and viable toUtilities Department
FY 2012 FY 2013
Minimize operating/overtime costs and revenue losses by effectively managing non-payment deactivations andreactivations.
Provide accurate and timely reading of all water meter cycles and routes throughout the City.
Sustain adequate meter inventories to ensure new development and temporary meters are supplied and managedefficiently.
FY 2010 Actual
FY 2011 Actual
FY 2012 Actual
Number of water accounts read per month
Number of meter turn-offs and turn-on per month
Number of new development meters issued
Provide accurate and timely reading of all water meter cycles and routes throughout the City
Effective maintenance activities ensure accurate meter readings, long equipment life and minimum programexpenditures.
Goals for FY 14Ensure that the City's 33,000+ meters are accurately read and reported to Financial Services/Utility Billing on timeduring each monthly billing cycle.
Maintain the radio read meter system utilizing a proactive maintenance program.Provide quality customer service field support to Utility Billing and CSRT staff.
Ensure that customer service staff are adequately trained and supported to provide high quality of service tocustomers.
Provide meter maintenance activities to ensure that all meters are accurately measuring consumption.
FY 2013 Projected
City of Miramar 461
Utilities FY 2014 Budget
Objective:Outcome:
Goals: 1, 2FY 2014
Goal Actual Goal Projected Goal
15 <15 <15 <10 10>
10 <10 <10 <10 10>
Objective:
Outcome:Goals: 1, 5
FY 2014
Goal Actual Goal Projected Goal
12 35 <30 307 350
10% 0 <25 207 250
Objective:Outcome:Goals: 3, 4
FY 2014
Goal Actual Goal Projected Goal
400 200 200 400 425
98% 98% 98% 98% 98%
Dedicated Revenues None - - - - -
ExpendituresPersonnel Services 453,864 338,529 434,700 434,700 503,400
Operating Expense 117,175 332,475 151,800 151,800 173,400
Capital Outlay 23,664 30,000 - - -
Total 594,703$ 701,004$ 586,500$ 586,500$ 676,800$
Position Allocation by Program1 1 1 1 1
Lead Water Meter Operator 1 1 1 1 1
Meter Service Administrator 1 1 - - -
Meter Supervisor - - - - 1
Meter Technician 1 1 1 1 1
Water Meter Reader II 2 2 2 2 2
Water System Operator I 1 1 1 1 1
Total 7 7 6 6 7
FY 2011Actual
% of temporary meters retrieved during the year
Provide excellent field customer service to all residents and businesses in Miramar's service area.Support the customer service staff and provide high quality service to all Miramar residents/customers.
FY 2012
Distribute and track the use of all temporary meters which are used by developers during construction and bypressure cleaners.
Maximize water/sewer rate revenues by accurately registering and reporting all flows through meters.
FY 2012 FY 2013
FY 2014Budget
FY 2012Actual
Number of meters pulled for repairs per month
FY 2013Budgeted
FY 2013Amended
Assistant Water System Superintendent
Number of customer service calls handled
% of Turn-Offs and Turn-Ons completed on time
Number of temporary meters distributed during the year
FY 2012 FY 2013
Water Accountability Program
Provide meter maintenance activities to ensure that all meters are accurately measuring consumption.Effective maintenance activities ensure accurate meter readings, long equipment life and minimum program expenditures.
FY 2013
Number of meters pulled for routine testing per month
City of Miramar 462
Utilities FY 2014 Budget
Description
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2.
3.
4.
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6.
7.
8.
9.
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2.
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This program is responsible for ensuring the health and safety of the City's residents by efficiently pumping sewage away fromareas where it can come into contact with the public and the environment. Ultimately, ensuring that sewage discharges into theCity's collection system from all connected dwelling units are safely contained and transported through 252 miles of gravity mainsand over 6,340 manholes to the receiving lift station facilities. By ensuring containment, the program also ensures that groundwaterinfiltration and rain water inflow (I/I) are minimized. Also, it is responsible for maintenance, minor installations and major repairs tothe City's collection system requiring excavation. It covers 81 miles of pressurized force mains and over 300 FM flow controlvalves.
This program is also responsible for the maintenance and repair of the City's 37 miles of pressurized reuse water mains andflushing hydrants, and for providing locating services for all underground water, sewer and reuse pipes upon request from otherCity departments, the general public and the development community. Reuse service is currently available at certain locations eastof I-75 and west of Palm Avenue.
Wastewater Collection Maintenance Program
Ensuring the structural integrity of the reuse system is essential for the viability of municipal and private landscapefeatures where this service is available. From users' point of view, greatest value is evident during severe droughtevents, when reuse water is exempted from irrigation restrictions.
Providing timely and accurate underground utility locations is essential to preserving public safety, health and theenvironment, while safeguarding City's capital assets from preventable damage.
Ensure that customer service staff are adequately supported to provide high quality of service to customers.
Ensure that flows from the Hollywood Large Users collection sub-system (i.e. east of the FloridaTurnpike) are safely and efficiently conveyed through the Master Pumping Station.
Provide maintenance and repair services for reuse water mains and reuse flushing hydrants.Provide utility locating services for all underground water, sewer and reuse pipes.
Convey sewage collected in lift station wet wells safely and without interruption into the dischargeforce main network in accordance with all applicable environmental laws, rules, regulations andindustry standards.
Ensure safe and continuous flow of wastewater entering the collection system through City-ownedcleanouts, sanitary sewer mains and manholes for ultimate discharge into the receiving lift stations;and that the lift stations are able to receive and fully contain the wastewater.
Perform maintenance services, minor installations and major repairs to the City's collection system,including gravity sanitary sewers, manholes, pressurized force mains and force main valves.
Objectives
Minimize groundwater infiltration and rain water inflow (I/I) into the collection system.
Proper maintenance of stationary and portable emergency generators will facilitate uninterrupted operation of liftstations during periods of prolonged power outages.
Ensure the operational integrity of the Supervisory Control and Data Acquisition (SCADA) system.
Prevent sewage from backing up through gravity main defects, manholes, City-owned cleanouts, public and privatedwelling unit fixtures.
Controlling I/I reduces the likelihood of sewer overflows, conserves collection system hydraulic capacities,conserves treatment plant capacities, minimizes lift station pumping costs and Large User expenditures.
Ensuring the structural integrity of collection system components is vital to the wellbeing of the City's residents andother users.
Provide general field services in support of Utilities Department collection system capitalimprovement projects on an as needed basis.
Maintain 81 miles of force mains, 300 flow control valves and perform/oversee major repairs to theforce main and 252-mile gravity sewer systems.
Key Intended Outcomes of InvestmentProtection of public health and safety through proper handling of raw sewage.An efficient SCADA system provides invaluable remote lift station facility monitoring and control capabilities,thereby minimizing staffing requirements, overtime call-outs and effective emergency response.
Effective and efficient operation of the Master Pumping Station prevents sewage spills and hazardous oroffensive/nuisance conditions at the 7000 Miramar Pkwy complex and immediate vicinity.
City of Miramar 463
Utilities FY 2014 Budget
1.
2.
3.
4.
5.
6.7.
8
910
1112
Performance Measures
OutputLift Station Operation & Maintenance
122 117 119 250
2,550 1,668 5,559 6,000
10 40 37 40Gravity Sewer System Repair & Maintenance
30 / 62 39 / 211 40/188 40 / 300
71,724 67,517 54,520 13,351
17,182 3,266 54,520 13,351
6,123 0 0 0
142 / 103 123 / 68 91 /31 125 / 50Line Repair, Replacement & Maintenance
150 280 283 400
50 45 40 45
60 86 100 95
2,500 2,153 3,047 3,000
Efficiency/EffectivenessObjective:
Outcome:
Goals: 1, 2, 3FY 2014
Goal Actual Goal Projected Goal
0 0 0 0 0
Objective:
Outcome:Goals: 1, 2
FY 2010 Actual
Number of maintenance/repair work orders issued
FY 2013 Projected
Ensure the structural integrity of gravity mains, manholes and City-owned clean-outs through TV inspections andtimely repair of defects.
Preserve full storage capacity of gravity mains and manholes through routine vacuum truck cleaning activities.
Number of Lift Stations wet wells cleaned
# of manholes inspected/cleaned
# of sewer main/lateral blockages cleared
Maintain the hydraulic, mechanical, electrical and structural integrity of the lift station/SCADA systems andemergency generators.
FY 2011 Actual
Linear feet of pipe joints grouted
Number of SCADA generated Lift Stations inspections
Minimize the amount of I/I entering the collection system by ensuring structural integrity of cleanouts, sanitarysewer mains and manholes.
Provide Miramar residents and other customers with uninterrupted sewer services 24 hours a day, 365 days a year,as well as quality customer service field support to Utility Billing and CSRT staff.
Detect, uncover and eliminate force main sewage leaks in a safe and efficient manner.Install service line cleanouts to ensure efficient responses to sewer back-up (Signal 2) callouts, minimizeassociated inconveniences and overtime expenditures.
Maintain the integrity of the reclaimed water lines by cleaning/flushing and repairing leaks safely and efficiently.Provide accurate underground utility location services.
FY 2012 Actual
Linear feet of sewer lines televisedLinear feet of sewer lines cleaned
Total # of lift station overflows
Convey sewage collected in lift station wet wells safely and without interruption into the discharge force mainnetwork.
# of eastern collection cleanouts installed# of FM valves exercised, repaired or replaced
L.F. of sewer line repairs completed
Eliminate sewer overflows through efficient lift station inspections, maintenance, monitoring, detection andappropriate responses.
Wastewater Collection Maintenance Program
Goals for FY 14
Ensure safe, efficient and continuous pumping of wastewater from the sanitary sewer collection system into theforce main network.
Comply with all City of Miramar standards, as well as applicable rules and regulations of BCEPD and FDEP in orderto ensure public health and safety.
# of locate tickets completed
Ensure that lift stations are able to receive and fully contain wastewater entering the collection system throughsanitary sewers and manholes.
Protection of public health and safety through proper handling of raw sewage.
Effective and efficient operation of lift stations prevent sewage spills onto facility grounds, public access areas,waterways, residential and commercial properties/dwellings; minimizes the frequency of offensive/nuisanceconditions in the immediate vicinity; and minimizes FPL power usage and related expenditures.
FY 2012 FY 2013
City of Miramar 464
Utilities FY 2014 Budget
FY 2014
Goal Actual Goal Projected Goal
<10 <10 <10 <10 <10
20 20 20 21 21
Objective:Outcome:
Goals: 1, 2, 3, 4, 5, 6FY 2014
Goal Actual Goal Projected Goal
90% 95% >95% >95 >95
100% 100% 100% 100% 100%
99% 99% 99% 99% 99%
Objective:
Outcome:
Goals: 1, 2, 3, 4FY 2014
Goal Actual Goal Projected Goal
100% 90% 100% 100% 100%
Objective:
Outcome:
Goals: 1, 2, 4FY 2014
Goal Actual Goal Projected Goal
3.0 2.6 2.5 2.5 2.5
100% 98% 100% 100% 100%
30% 25% 30% 30% 30%
20% 0.2 20% 20 20%
Objective:Outcome:
Goals: 3FY 2014
Goal Actual Goal Projected Goal
25% 10% 10% 10% 10%
3,000 2000 3,000 3000 3,000
Objective:
Outcome:
Goals: 1, 2, 3, 4, 6FY 2014
Goal Actual Goal Projected Goal
47 44 45 46 45
6 6 5 5 5
15 25 20 20 20
Average man-hour usage per cleanout installation
# of resident complaints on Lift Station (LS) malfunction
Total # of portable emergency generators in service
Effective and efficient operation of the Master Pumping Station prevents sewage spills and hazardous oroffensive/nuisance conditions at the 7000 Miramar Pkwy complex and immediate vicinity.
FY 2012
Ensure the operational integrity of the Supervisory Control and Data Acquisition (SCADA) system.
Wastewater Collection Maintenance FY 2012 FY 2013
% of all LS malfunctions detected via SCADA
# of sewer leaks repaired per month
FY 2013
Average man-hour usage per L.F. of line repaired
FY 2013
FY 2012 FY 2013
An efficient SCADA system provides invaluable remote lift station facility monitoring and control capabilities,thereby minimizing staffing requirements, overtime call-outs and effective emergency response.
% of LS connected to SCADA system
LS SCADA system communications success rate
% of resident complaints resolved by resident
Controlling I/I reduces the likelihood of sewer overflows, conserves collection system hydraulic capacities,conserves treatment plant capacities, minimizes lift station pumping costs and Large User expenditures.
Ensure that flows from the Hollywood Large Users collection sub-system are safely and efficiently conveyedthrough the Master Pumping Station (MPS).
FY 2012
% of time that at least 2 of the 3 pumps are on-line and in full operation.
Ensuring the structural integrity of the collection system is vital to the well being of the City, its residents,businesses and visitors.
% of back-up complaints due to system deficiencies
Minimize groundwater infiltration and rain water inflow (I/I) into the collection system.
Perform maintenance services, minor installations and major repairs to the City's collection system, includinggravity sanitary sewers, manholes, pressurized force mains and force main valves.
Prevent sewage from backing up through gravity main defects, manholes, City-owned cleanouts, public and private dwelling unit fixtures.
Average man-hour usage per blockage cleared
% of resident complaints resolved within 24 hours
Ensure safe and continuous flow of wastewater entering the collection system through City-owned cleanouts, sanitary sewer mains and manholes for ultimate discharge into the receiving lift stations.
Linear feet of gravity sewers U-lined
FY 2012
FY 2012 FY 2013
I/I as % of average daily flow thru collection system
FY 2013
City of Miramar 465
Utilities FY 2014 Budget
Objective:Outcome:
Goals: 4, 6FY 2014
Goal Actual Goal Projected Goal
6,000 5,000 5,000 27,600 25,000
10 20 20 <10 <10
Objective:Outcome:
Goals: 1, 5FY 2014
Goal Actual Goal Projected Goal
5% 5% 5% 5% 5%
Objective:Outcome:Goals: 7
FY 2014
Goal Actual Goal Projected Goal
<100 60 <80 96 <100
Dedicated Revenues None - - - - -
Expenditures by CategoryPersonnel Services - - 1,430,000 1,430,000 1,544,900
Operating Expense - - 989,400 985,657 1,049,800 Capital Outlay - - 101,900 106,243 103,400
Total -$ -$ 2,521,300$ 2,521,900$ 2,698,100$
Administrative Secretary II - - 1 1 1 Lead Lift Station Mechanic - - 1 1 1 Lift Station Mechanic II - - 2 2 2 Lift Station Mechanic I - - 3 3 3 Lift Station Supervisor - - 1 1 1 Utility Improvement Manager - - 1 1 1
- - 1 1 1 - - 2 2 2
- - 1 - - 1 1 1 - - 1 1 1 - - 1 1 1
Collection System Operator I - - 2 2 2 Lead Wastewater System Operator - - 1 1 1 Utility Locator II - - 1 1 1 Utility Locator I - - 1 1 1 Wastewater Assistant Superintendent - - 1 1 -
- - - 1 1 Total - - 21 21 22
FY 2013Budgeted
FY 2013Amended
Ensure that customer service staff are adequately supported to provide high quality of service to customers.
FY 2012 FY 2013
Linear feet of pressurized reuse mains flushed per month
# of customer service/Civicall issues addressed per month
Provide utility locating services for all underground water, sewer and reuse pipes.Providing timely and accurate underground utility locations is essential to preserving public safety, health and the environment, while safeguarding City's capital assets from preventable damage.
FY 2012 FY 2013
% of lines damaged due to inaccurate location markings
FY 2011Actual
Number of customer service calls handled
Jet-Vac/Video Operator I
Collection System Supervisor
Provide general field service assistance to Billing and CSRT staff and for special projects as needed.
FY 2014Budget
Wastewater Collection System Supervisor
FY 2012Actual
Wastewater Assistant Superintendent
Jet-Vac/Video Operator II
Position Allocation by Program
Collection System Operator IICollection System Operator I
FY 2013
Wastewater Collection Maintenance Program
Ensuring the structural integrity of the reuse system is essential for the viability of municipal and private landscapefeatures where this service is available. From users' point of view, greatest value is evident during severe droughtevents, when reuse water is exempted from irrigation restrictions.
FY 2012
Provide maintenance and repair services for reuse water mains and reuse flushing hydrants.
City of Miramar 466
Utilities FY 2014 Budget
Description
■■■■
■
■■
■
1.
2.
3.
4.
5.
6.
7.
8.
Performance Measures
Output
9,350 9,349 8,546 9,500
66 544 728 820
32,989 31,735 29,994 31,000
28 21 12 15
195 181 100 100
FY 2013 Projected
Ensure that the level of services our citizens expect is maintained.Ensure that the City water meets drinking water standards by performing 3,000 tests annually to protect publichealth, as required by the SDWA.
Ensure treated wastewater disposal meets permit requirements by performing 5,500 tests annually as required bythe CWA.
FY 2011 Actual
FY 2012 Actual
Key Intended Outcomes of InvestmentEnsures that the potable and reuse water delivered to residents and businesses through the separate transmissionand distribution systems, treated wastewater discharged into the injection wells and biosolids hauled to landdisposal sites consistently meet permit conditions and stringent federal, state and local health/environmentalregulations, quality standards and reporting requirements.Generate a revenue stream that is beneficial to the public while supporting program operations.Testing services requested by residents, developers, municipalities and other customers are completed accurately,timely and cost-effectively.
Water & Wastewater Quality Control Program
This program provides vital and specialized technical services to the Miramar community. As a facility certified by the NationalEnvironmental Laboratory Accreditation Conference (NELAC), this program is able to provide water quality testing and monitoringin compliance with the Safe Drinking Water Act (SDWA) for the East Water Treatment Plant and West Water Treatment Plant, andthe Clean Water Act (CWA) for the WWRF. It also provides quality assurance and control of wastes entering the wastewatertreatment process from domestic, commercial and institutional discharges.
Sewer discharges from industrial users do not exceed established water quality limits that could adversely affectthe wastewater treatment process.
ObjectivesProvide NELAC testing services for the East, West, and Wastewater plants for permit compliance.Provide NELAC testing services for developers and other cities in the local area at a reasonable cost.Provide testing services toward resolution of water quality complaints.Provide Industrial Pretreatment services to prevent pollutants from being discharged into thewastewater collection system in harmful quantities.
Goals for FY 14
# of tests approved under NELAC certification
Ensure that reclaimed water is safe for unrestricted public access/irrigation use.Provide greater level of self-sufficiency testing services for a fee to developers, municipalities and other customers.Perform analyses on water quality complaint samples and respond to residents in a timely and courteous manner.
Lab tests for plants and new water main clearances
Number of water quality complaints tests
Number of pretreatment permits issued
FY 2010 Actual
Deliver/distribute Consumer Confidence Reports (CCR) to all Miramar residents and business customers by July1st annually.
Maintain an effective Industrial Pretreatment program.
Number of CCR's delivered to customers
City of Miramar 467
Utilities FY 2014 Budget
Efficiency/EffectivenessObjective:Outcome:
Goals: 1, 2, 3, 4, 7FY 2014
Goal Actual Goal Projected Goal
100% 100% 100% 100% 100%
95% 95% 95% 95% 95%
95% 95% 95% 95% 95%
95% 95% 95% 95% 95%
95% 100% 100% 100% 100%
Objective:Outcome:Goals: 8
FY 2014Goal Actual Goal Projected Goal
650 750 750 800 800
Objective:Outcome:Goals: 1, 6
FY 2014Goal Actual Goal Projected Goal
650 750 750 100 100
Objective:
Outcome:
Goals: 9FY 2014
Goal Actual Goal Projected Goal
100% 100% 100% 100% 100%
Dedicated Revenues None - - - - -
ExpendituresPersonnel Services 423,179 459,091 589,100 589,100 567,000
Operating Expense 407,821 166,955 216,100 216,100 272,200
Capital Outlay - 29,412 39,000 39,000 18,000
Total 831,000$ 655,458$ 844,200$ 844,200$ 857,200$
Position Allocation by ProgramChemist 2 2 2 2 2
Compliance Technician/Inspector II 1 1 1 1 1
Laboratory Technician II 3 3 3 3 3
Regulatory Compliance Superintendent - - 1 1 1
Total 6 6 7 7 7
FY 2011Actual
FY 2012Actual
FY 2012 FY 2013
Retain a highly specialized workforce to provide complex technical and customer support services.
FY 2012 FY 2013
% of water quality complaints resolved within 48 hrs.
FY 2013Budgeted
FY 2013Amended
FY 2014Budget
Provide Industrial Pretreatment services to prevent pollutants from being discharged into the wastewater collectionsystem in harmful quantities.
Ensures that sewer discharges from industrial users do not exceed established water quality limits that couldadversely affect the wastewater treatment process.
FY 2012 FY 2013
Compliance with pretreatment regulations
# of outside requests for testing svcs handled annually
Provide testing services toward resolution of water quality complaints.
Compliance with NELAC certification standards
Water & Wastewater Quality Control Program
FY 2013FY 2012
Compliance with EPA regulations
Provide NELAC testing services for the EWTP, WWTP and WWRF to ensure plant permit compliance.Ensures that the potable and reuse water delivered to residents and businesses through the separate transmissionand distribution systems, treated wastewater discharged into the injection wells and biosolids hauled to landdisposal sites consistently meet permit conditions and stringent federal, state and local health/environmentalregulations, quality standards and reporting requirements.
% of NELAC proficiency tests completed successfully
% of reports submitted on time
Compliance with FDOH certifications
Provide NELAC testing services for developers and other cities in the local area at a reasonable cost.Generate a revenue stream to support program operations.
City of Miramar 468
Utilities FY 2014 BudgetAdministration410-55-100-536
Account # Account TitleFY 2011 Actual
FY 2012 Actual
FY 2013 Budget
FY 2013 Amended
FY 2014 Budget
Personnel Services601200 Employee Salaries - - $853,600 $853,600 $908,200601205 Lump Sum Payout - Accrued Time - - - - $18,700601210 Non-Pensionable Earnings - - $19,200 $19,200 $27,300601400 Overtime-General - - $2,300 $2,300 $12,200602100 FICA & MICA - - $63,600 $63,600 $67,700602210 Pension-General - - $84,100 $84,100 $72,000602235 Pension-Senior Mgmt - - $80,500 $80,500 $96,000602260 Pension-401 - - $15,100 $15,100 $28,200602265 Pension-457 - - $30,300 $30,300 $36,500602300 Pmt In Lieu Of Insurance - - $18,700 $18,700 $12,500602304 Health Insurance-PPO - - $47,600 $47,600 $27,500602305 Health Insurance-HMO - - $42,000 $42,000 $63,600602306 Dental Insurance-PPO - - $6,100 $6,100 $5,900602307 Dental Insurance-HMO - - $200 $200 $700602309 Basic Life Insurance - - $1,800 $1,800 $1,800602311 Long-Term Disability Ins - - $4,400 $4,400 $4,400602400 Workers' Compensation - - $9,300 $9,300 $17,400Personnel Services Total - - $1,278,800 $1,278,800 $1,400,600
Operating Expense603110 Engineering Services - - $20,000 $20,000 $40,000603140 New Hire Screening - - - - $2,500603141 Existing Employee Screening - - - - $5,000603400 Contract Svc-Other - - $123,200 $123,200 $126,800603401 Janitorial Services - - $10,900 $10,900 $14,800603425 Software License & Maint - - - - $7,500603470 Temporary Help - - $8,000 $8,000 -604001 Travel & Training - - $12,000 $12,000 $2,000604100 Communication Services - - $6,800 $6,800 $6,800604200 Postage - - $500 $500 $1,000604300 Water/Wastewater Svc - - $11,000 $11,000 $11,000604440 Leased Copiers - - $9,600 $9,600 $33,200604500 Property & Liability Ins - - $409,500 $409,500 $440,400604610 R&M Vehicles - - $7,900 $7,900 $18,100604620 R&M Buildings - - $800 $800 $800604650 R&M Office Equip - - - - $1,500604700 Printing & Binding Svc - - $3,500 $3,500 $3,500604870 Public Education - - - - $20,000604910 Advertising Costs - - - - $10,000604916 Administrative Expense - - - - $1,000604997 Other Operating Expenses - - $500 $500 $3,000604998 Contingency - - $30,000 $21,500 $30,000605100 Office Supplies - - $4,900 $4,900 $4,900605120 Computer Operating Supplies - - $30,000 $30,000 $20,000605220 Vehicle Fuel-On-Site - - $8,500 $8,500 $5,000605240 Uniforms Cost - - $900 $9,400 $900605266 Photography - - $400 $400 $1,000605290 Other Operating Supplies - - $500 $500 $500605410 Subscriptions & Memberships - - $3,900 $3,900 $6,000605500 Training-General - - $2,600 $2,600 $11,900Operating Expense Total - - $705,900 $705,900 $829,100
Dept Capital Outlay606440 Vehicles Purchase - - $17,200 $33,906 -Dept Capital Outlay Total - - $17,200 $33,906 -
Program Total - - $2,001,900 $2,018,606 $2,229,700
City of Miramar 469
Utilities FY 2014 BudgetOffice of Operational Services410-55-550-536
Account # Account TitleFY 2011 Actual
FY 2012 Actual
FY 2013 Budget
FY 2013 Amended
FY 2014 Budget
Personnel Services601200 Employee Salaries - - $748,500 $748,500 $469,500601205 Lump Sum Payout - Accrued Time - - - - $1,700601210 Non-Pensionable Earnings - - $16,000 $16,000 $9,800601400 Overtime-General - - $5,000 $5,000 $25,000602100 FICA & MICA - - $52,500 $52,500 $36,000602210 Pension-General - - $79,500 $79,500 $75,400602235 Pension-Senior Mgmt - - $15,100 $15,100 -602260 Pension-401 - - $12,100 $12,100 $8,700602265 Pension-457 - - $7,200 $7,200 $2,400602304 Health Insurance-PPO - - $9,600 $9,600 $10,000602305 Health Insurance-HMO - - $73,800 $73,800 $60,100602306 Dental Insurance-PPO - - $5,400 $5,400 $4,700602307 Dental Insurance-HMO - - $400 $400 $300602309 Basic Life Insurance - - $1,500 $1,500 $800602311 Long-Term Disability Ins - - $3,600 $3,600 $2,000602400 Workers' Compensation - - $3,900 $3,900 $15,400Personnel Services Total - - $1,034,100 $1,034,100 $721,800
Operating Expense603110 Engineering Services - - $35,000 $35,000 $35,000603190 Prof Svc-Other - - $35,000 $35,000 $35,000603400 Contract Svc-Other - - $28,400 $28,400 $28,700603470 Temporary Help - - $3,000 $3,000 $3,000604001 Travel & Training - - $8,000 $8,000 -604100 Communication Services - - $10,900 $10,900 $10,900604440 Leased Copiers - - $5,000 $5,000 $5,000604610 R&M Vehicles - - $5,700 $5,700 $8,400604650 R&M Office Equip - - $400 $400 $400604700 Printing & Binding Svc - - $300 $300 $300604870 Public Education - - $20,000 $20,000 $20,000604910 Advertising Costs - - $2,000 $2,000 $2,000604916 Administrative Expense - - $1,000 $1,000 $1,000604997 Other Operating Expenses - - $3,000 $3,000 $3,000604998 Contingency - - $40,000 $40,000 $10,000605100 Office Supplies - - $5,100 $5,100 $5,100605120 Computer Operating Supplies - - $6,000 $6,000 $6,000605220 Vehicle Fuel-On-Site - - $11,200 $11,200 $9,300605240 Uniforms Cost - - $1,000 $1,000 $1,000605290 Other Operating Supplies - - $4,000 $4,000 $4,000605410 Subscriptions & Memberships - - $6,000 $6,000 $6,000605500 Training-General - - $12,000 $12,000 $3,000Operating Expense Total - - $243,000 $243,000 $197,100
Program Total - - $1,277,100 $1,277,100 $918,900
City of Miramar 470
Utilities FY 2014 BudgetElectrical Instrument & Contr410-55-553-539
Account # Account TitleFY 2011 Actual
FY 2012 Actual
FY 2013 Budget
FY 2013 Amended
FY 2014 Budget
Personnel Services601200 Employee Salaries - - $353,700 $353,700 $323,300601205 Lump Sum Payout - Accrued Time - - - - $13,200601210 Non-Pensionable Earnings - - $11,800 $11,800 $9,700601400 Overtime-General - - $16,900 $16,900 $17,400601410 Overtime-Holiday - - $1,500 $1,500 $1,500602100 FICA & MICA - - $27,100 $27,100 $24,800602210 Pension-General - - $65,200 $65,200 $56,000602235 Pension-Senior Mgmt - - $19,800 $19,800 $19,100602265 Pension-457 - - - - $4,800602300 Pmt In Lieu Of Insurance - - $6,300 $6,300 $6,300602304 Health Insurance-PPO - - $20,600 $20,600 $19,900602305 Health Insurance-HMO - - $22,900 $22,900 $21,700602306 Dental Insurance-PPO - - $2,500 $2,500 $2,100602309 Basic Life Insurance - - $800 $800 $700602311 Long-Term Disability Ins - - $1,900 $1,900 $1,600602400 Workers' Compensation - - $15,200 $15,200 $6,700Personnel Services Total - - $566,200 $566,200 $528,800
Operating Expense603400 Contract Svc-Other - - $48,100 $43,100 $46,400604100 Communication Services - - $3,800 $3,800 $6,900604200 Postage - - $300 $300 $500604610 R&M Vehicles - - $13,000 $13,000 $18,100604630 R&M Electric - - $38,800 $38,800 $40,500604664 R&M Telemetry - - $17,500 $22,500 $21,400604665 R&M Air Conditioning - - $16,500 $16,500 $17,000604920 Licenses & Permit Fees - - $500 $500 $500604997 Other Operating Expenses - - $500 $500 $500604998 Contingency - - $8,000 - $8,000605100 Office Supplies - - $700 $700 $700605220 Vehicle Fuel-On-Site - - $10,400 $10,400 $9,200605225 Equip Gas Oil & Lube - - $100 $100 -605240 Uniforms Cost - - $2,400 $2,400 $2,400605242 Protective Clothing - - $200 $200 $200605246 Safety Equipment Supplies - - $800 $800 $800605251 Noncapital Equipment - - $300 $300 $300605290 Other Operating Supplies - - $500 $500 $500605410 Subscriptions & Memberships - - $300 $300 -605500 Training-General - - $2,900 $2,900 $4,800Operating Expense Total - - $165,600 $157,600 $178,700
Dept Capital Outlay606400 Machinery & Equipment - - $46,000 $58,284 $89,000606440 Vehicles Purchase - - $17,200 $18,647 -Dept Capital Outlay Total - - $63,200 $76,931 $89,000
Program Total - - $795,000 $800,731 $796,500
City of Miramar 471
Utilities FY 2014 BudgetWater Treatment & Supply410-55-554-533
Account # Account TitleFY 2011 Actual
FY 2012 Actual
FY 2013 Budget
FY 2013 Amended
FY 2014 Budget
Personnel Services601200 Employee Salaries - - $1,133,400 $1,133,400 $1,187,100601205 Lump Sum Payout - Accrued Time - - - - $13,200601210 Non-Pensionable Earnings - - $62,400 $62,400 $35,800601400 Overtime-General - - $102,000 $102,000 $124,000601410 Overtime-Holiday - - $67,200 $67,200 $67,200602100 FICA & MICA - - $86,800 $86,800 $90,900602210 Pension-General - - $86,800 $86,800 $221,000602235 Pension-Senior Mgmt - - $216,500 $216,500 -602265 Pension-457 - - $2,900 $2,900 $2,900602300 Pmt In Lieu Of Insurance - - $6,300 $6,300 $6,300602304 Health Insurance-PPO - - $80,200 $80,200 $95,900602305 Health Insurance-HMO - - $92,700 $92,700 $109,900602306 Dental Insurance-PPO - - $7,800 $7,800 $8,400602307 Dental Insurance-HMO - - $1,600 $1,600 $1,600602309 Basic Life Insurance - - $2,300 $2,300 $2,300602311 Long-Term Disability Ins - - $5,700 $5,700 $5,600602400 Workers' Compensation - - $44,100 $44,100 $30,900Personnel Services Total - - $1,998,700 $1,998,700 $2,003,000
Operating Expense603110 Engineering Services - - $40,000 - $20,000603400 Contract Svc-Other - - $390,300 $362,488 $347,100603401 Janitorial Services - - $6,300 $6,300 $6,300603460 Landscape Services - - $31,500 $23,500 $39,500604100 Communication Services - - $12,200 $5,200 $12,200604300 Water/Wastewater Svc - - $30,000 $30,000 $30,000604301 Electricity Svc - - $900,000 $900,000 $1,194,900604400 Leased Equipment - - $8,500 $8,500 $8,800604440 Leased Copiers - - $6,000 $6,000 $6,000604610 R&M Vehicles - - $23,000 $23,000 $81,800604620 R&M Buildings - - $6,600 $6,600 $6,100604630 R&M Electric - - $10,000 $10,000 $10,000604640 R&M Machinery - - $2,500 $2,500 $2,500604641 R&M Membrane Elements - - $49,900 $49,900 $49,900604669 Landscape & Irrigation - - $1,500 $1,500 -604700 Printing & Binding Svc - - $1,600 $1,600 $800604920 Licenses & Permit Fees - - $6,500 $11,500 $13,500604997 Other Operating Expenses - - $21,500 $21,242 $2,700604998 Contingency - - $23,500 - $23,500605100 Office Supplies - - $2,800 $2,986 $2,800605120 Computer Operating Supplies - - $2,800 $2,800 $2,800605220 Vehicle Fuel-On-Site - - $14,300 $14,300 $16,000605225 Equip Gas Oil & Lube - - $28,000 $28,000 $16,000605240 Uniforms Cost - - $11,900 $11,900 $11,900605242 Protective Clothing - - $3,200 $3,200 $5,200605246 Safety Equipment Supplies - - $900 $900 $900605250 Noncapital Furniture - - $1,100 $1,100 $1,100605251 Noncapital Equipment - - $1,300 $1,300 $3,800605280 Chemicals - - $739,800 $861,603 $905,900605285 Lab Supplies - - - - $22,100605290 Other Operating Supplies - - $2,600 $2,600 $33,100605410 Subscriptions & Memberships - - $2,200 $2,200 $2,200605500 Training-General - - $3,700 $3,700 $3,700Operating Expense Total - - $2,386,000 $2,406,419 $2,883,100
Dept Capital Outlay606400 Machinery & Equipment - - - $19,581 $48,000606440 Vehicles Purchase - - $40,000 - -Dept Capital Outlay Total - - $40,000 $19,581 $48,000
Program Total - - $4,424,700 $4,424,700 $4,934,100
City of Miramar 472
Utilities FY 2014 BudgetWastewater Treatment & Disp410-55-555-535
Account # Account TitleFY 2011 Actual
FY 2012 Actual
FY 2013 Budget
FY 2013 Amended
FY 2014 Budget
Personnel Services601200 Employee Salaries - - $712,500 $712,500 $708,300601205 Lump Sum Payout - Accrued Time - - - - $13,100601210 Non-Pensionable Earnings - - $37,200 $37,200 $21,300601400 Overtime-General - - $51,600 $51,600 $37,800601410 Overtime-Holiday - - $30,500 $30,500 $30,500602100 FICA & MICA - - $54,600 $54,600 $54,200602210 Pension-General - - $141,500 $141,500 $142,900602265 Pension-457 - - $2,900 $2,900 $2,900602300 Pmt In Lieu Of Insurance - - $6,300 $6,300 $6,300602304 Health Insurance-PPO - - $28,800 $28,800 $58,100602305 Health Insurance-HMO - - $87,600 $87,600 $79,700602306 Dental Insurance-PPO - - $7,200 $7,200 $7,200602307 Dental Insurance-HMO - - $600 $600 $600602309 Basic Life Insurance - - $1,500 $1,500 $1,400602311 Long-Term Disability Ins - - $3,600 $3,600 $3,400602400 Workers' Compensation - - $20,800 $20,800 $18,800Personnel Services Total - - $1,187,200 $1,187,200 $1,186,500
Operating Expense603110 Engineering Services - - $48,000 $48,000 -603400 Contract Svc-Other - - $559,800 $550,048 $719,800603401 Janitorial Services - - $3,000 $3,000 $3,000603460 Landscape Services - - $31,000 $31,000 $50,000604100 Communication Services - - $4,200 $4,200 $5,700604200 Postage - - $500 $500 $500604301 Electricity Svc - - $984,000 $984,000 $691,400604330 Brow Cty Wtr/Wst Collect Fee - - $4,200 $4,200 $4,200604440 Leased Copiers - - $6,000 $6,000 $6,000604610 R&M Vehicles - - $39,100 $39,100 $9,800604620 R&M Buildings - - $1,000 $1,000 $1,000604640 R&M Machinery - - $4,400 $4,400 -604669 Landscape & Irrigation - - $10,000 $10,000 -604700 Printing & Binding Svc - - $500 $500 $500604920 Licenses & Permit Fees - - $39,200 $39,200 $10,700604997 Other Operating Expenses - - $1,000 $1,000 $1,000604998 Contingency - - $20,000 $1,600 $20,000605100 Office Supplies - - $1,500 $1,500 $1,500605120 Computer Operating Supplies - - $2,300 $2,300 $2,300605220 Vehicle Fuel-On-Site - - $8,500 $8,500 $4,000605225 Equip Gas Oil & Lube - - $49,200 $49,200 -605240 Uniforms Cost - - $8,300 $8,300 $8,300605242 Protective Clothing - - $8,600 $8,600 $8,600605246 Safety Equipment Supplies - - $3,100 $3,100 $3,100605250 Noncapital Furniture - - $500 $500 -605251 Noncapital Equipment - - $5,100 $5,100 $5,100605280 Chemicals - - $253,600 $261,600 $314,600605285 Lab Supplies - - $7,000 $7,000 $7,000605290 Other Operating Supplies - - $2,000 $2,000 $2,000605410 Subscriptions & Memberships - - $500 $500 $500605500 Training-General - - $1,000 $1,000 $1,000Operating Expense Total - - $2,107,100 $2,086,948 $1,881,600
Dept Capital Outlay606400 Machinery & Equipment - - - $19,752 -606440 Vehicles Purchase - - - $18,647 $53,000Dept Capital Outlay Total - - - $38,399 $53,000
Program Total - - $3,294,300 $3,312,547 $3,121,100
City of Miramar 473
Utilities FY 2014 BudgetPlant Maintenance410-55-556-536
Account # Account TitleFY 2011 Actual
FY 2012 Actual
FY 2013 Budget
FY 2013 Amended
FY 2014 Budget
Personnel Services601200 Employee Salaries - - $340,600 $340,600 $379,600601205 Lump Sum Payout - Accrued Time - - - - $7,200601210 Non-Pensionable Earnings - - $15,800 $15,800 $11,400601400 Overtime-General - - $6,500 $6,500 $6,500602100 FICA & MICA - - $26,100 $26,100 $29,100602210 Pension-General - - $63,000 $63,000 $59,400602265 Pension-457 - - $2,400 $2,400 $3,800602300 Pmt In Lieu Of Insurance - - $18,700 $18,700 $18,700602304 Health Insurance-PPO - - $28,800 $28,800 $23,000602305 Health Insurance-HMO - - $15,900 $15,900 $35,300602306 Dental Insurance-PPO - - $3,500 $3,500 $3,500602307 Dental Insurance-HMO - - $200 $200 $400602309 Basic Life Insurance - - $700 $700 $800602311 Long-Term Disability Ins - - $1,800 $1,800 $1,900602400 Workers' Compensation - - $15,200 $15,200 $10,700Personnel Services Total - - $539,200 $539,200 $591,300
Operating Expense603400 Contract Svc-Other - - $70,100 $68,600 $70,100604100 Communication Services - - $1,500 $1,500 $1,500604400 Leased Equipment - - $4,400 $4,400 $4,400604610 R&M Vehicles - - $8,400 $9,900 $61,100604640 R&M Machinery - - $70,500 $70,500 $70,500604998 Contingency - - $5,000 $5,000 $5,000605100 Office Supplies - - $200 $200 $200605120 Computer Operating Supplies - - $200 $200 $200605220 Vehicle Fuel-On-Site - - $5,400 $5,400 $7,100605240 Uniforms Cost - - $3,800 $3,800 $3,800605242 Protective Clothing - - $900 $900 $900605246 Safety Equipment Supplies - - $500 $500 $500605251 Noncapital Equipment - - $7,200 $6,455 $7,200605290 Other Operating Supplies - - $500 $500 $1,300605410 Subscriptions & Memberships - - $200 $200 $200605500 Training-General - - $1,000 $1,000 $7,000Operating Expense Total - - $179,800 $179,055 $241,000
Dept Capital Outlay606400 Machinery & Equipment - - - $2,200 $224,400Dept Capital Outlay Total - - - $2,200 $224,400
Program Total - - $719,000 $720,455 $1,056,700
City of Miramar 474
Utilities FY 2014 BudgetWater Trans & Dist Maintenance410-55-557-533
Account # Account TitleFY 2011 Actual
FY 2012 Actual
FY 2013 Budget
FY 2013 Amended
FY 2014 Budget
Personnel Services601200 Employee Salaries - - $408,700 $408,700 $467,300601205 Lump Sum Payout - Accrued Time - - - - $10,000601210 Non-Pensionable Earnings - - $19,300 $19,300 $14,100601400 Overtime-General - - $55,000 $55,000 $55,000601410 Overtime-Holiday - - $1,300 $1,300 $1,300602100 FICA & MICA - - $31,300 $31,300 $35,800602210 Pension-General - - $77,200 $77,200 $77,800602265 Pension-457 - - $2,700 $2,700 $4,100602300 Pmt In Lieu Of Insurance - - - - $6,300602304 Health Insurance-PPO - - $58,800 $58,800 $39,700602305 Health Insurance-HMO - - $51,500 $51,500 $67,900602306 Dental Insurance-PPO - - $5,600 $5,600 $5,300602307 Dental Insurance-HMO - - $200 $200 $400602309 Basic Life Insurance - - $900 $900 $900602311 Long-Term Disability Ins - - $2,100 $2,100 $2,300602400 Workers' Compensation - - $20,600 $20,600 $14,800Personnel Services Total - - $735,200 $735,200 $803,000
Operating Expense603400 Contract Svc-Other - - $123,400 $43,400 $57,400604100 Communication Services - - $4,000 $4,000 $4,000604200 Postage - - $1,100 $1,100 $1,100604440 Leased Copiers - - $6,100 $6,100 $6,100604610 R&M Vehicles - - $98,300 $98,300 $103,600604640 R&M Machinery - - $3,100 $3,100 $3,100604661 R&M Distribution System - - $26,500 $112,100 $162,800604700 Printing & Binding Svc - - $600 $600 $600604997 Other Operating Expenses - - $900 $900 $900604998 Contingency - - $15,000 $9,400 $15,000605100 Office Supplies - - $1,200 $1,200 $1,200605220 Vehicle Fuel-On-Site - - $66,600 $66,600 $35,000605225 Equip Gas Oil & Lube - - $1,300 $1,300 -605240 Uniforms Cost - - $5,700 $5,700 $5,700605242 Protective Clothing - - $2,900 $2,900 $2,900605246 Safety Equipment Supplies - - $2,300 $2,300 $2,300605251 Noncapital Equipment - - $2,900 $2,900 $2,900605252 Small Tools - - $300 $300 -605290 Other Operating Supplies - - $13,700 $13,700 $14,000605410 Subscriptions & Memberships - - $500 $500 $500605500 Training-General - - $4,300 $4,300 $9,100Operating Expense Total - - $380,700 $380,700 $428,200
Dept Capital Outlay606400 Machinery & Equipment - - - $1,232 $18,000606440 Vehicles Purchase - - $40,000 $40,746 -606470 Computer Equipment - - $1,500 $1,500 -Dept Capital Outlay Total - - $41,500 $43,478 $18,000
Program Total - - $1,157,400 $1,159,378 $1,249,200
City of Miramar 475
Utilities FY 2014 BudgetWater Accountability410-55-558-533
Account # Account TitleFY 2011 Actual
FY 2012 Actual
FY 2013 Budget
FY 2013 Amended
FY 2014 Budget
Personnel Services601200 Employee Salaries - - $242,400 $242,400 $297,400601205 Lump Sum Payout - Accrued Time - - - - $1,900601210 Non-Pensionable Earnings - - $14,600 $14,600 $9,000601400 Overtime-General - - $30,000 $30,000 $30,000602100 FICA & MICA - - $18,600 $18,600 $22,800602210 Pension-General - - $58,200 $58,200 $58,700602260 Pension-401 - - - - $5,000602265 Pension-457 - - - - $1,400602300 Pmt In Lieu Of Insurance - - - - -602304 Health Insurance-PPO - - $24,300 $24,300 $19,900602305 Health Insurance-HMO - - $34,300 $34,300 $40,900602306 Dental Insurance-PPO - - $4,500 $4,500 $4,900602309 Basic Life Insurance - - $500 $500 $600602311 Long-Term Disability Ins - - $1,300 $1,300 $1,500602400 Workers' Compensation - - $6,000 $6,000 $9,400Personnel Services Total - - $434,700 $434,700 $503,400
Operating Expense603400 Contract Svc-Other - - $9,500 $9,500 $9,500604100 Communication Services - - $2,400 $2,400 $2,400604200 Postage - - $500 $500 $500604440 Leased Copiers - - $2,900 $2,900 $2,900604610 R&M Vehicles - - $24,500 $24,500 $38,900604640 R&M Machinery - - $500 $500 $500604661 R&M Distribution System - - $36,300 $42,300 $45,000604700 Printing & Binding Svc - - $1,200 $1,200 $1,200604997 Other Operating Expenses - - $500 $500 $500604998 Contingency - - $5,000 - $2,000605100 Office Supplies - - $900 $900 $900605210 Water Meters - - $30,000 $29,000 $30,000605220 Vehicle Fuel-On-Site - - $25,500 $25,500 $27,000605240 Uniforms Cost - - $3,200 $3,200 $3,200605242 Protective Clothing - - $1,700 $1,700 $1,700605246 Safety Equipment Supplies - - $400 $400 $400605250 Noncapital Furniture - - $300 $300 $300605251 Noncapital Equipment - - $2,900 $2,900 $2,900605290 Other Operating Supplies - - $700 $700 $700605410 Subscriptions & Memberships - - $100 $100 $100605500 Training-General - - $2,800 $2,800 $2,800Operating Expense Total - - $151,800 $151,800 $173,400
Program Total - - $586,500 $586,500 $676,800
City of Miramar 476
Utilities FY 2014 BudgetWastewater Collection Maint410-55-559-535
Account # Account TitleFY 2011 Actual
FY 2012 Actual
FY 2013 Budget
FY 2013 Amended
FY 2014 Budget
Personnel Services601200 Employee Salaries - - $872,000 $872,000 $943,000601205 Lump Sum Payout - Accrued Time - - - - $14,500601210 Non-Pensionable Earnings - - $47,100 $47,100 $28,300601400 Overtime-General - - $54,000 $54,000 $54,000602100 FICA & MICA - - $66,800 $66,800 $72,200602210 Pension-General - - $160,300 $160,300 $175,300602235 Pension-Senior Mgmt - - $21,100 $21,100 $20,400602265 Pension-457 - - $2,700 $2,700 $4,100602300 Pmt In Lieu Of Insurance - - $6,300 $6,300 $12,500602304 Health Insurance-PPO - - $19,200 $19,200 $10,000602305 Health Insurance-HMO - - $132,100 $132,100 $161,700602306 Dental Insurance-PPO - - $8,600 $8,600 $10,800602307 Dental Insurance-HMO - - $1,800 $1,800 $2,100602309 Basic Life Insurance - - $1,800 $1,800 $1,900602311 Long-Term Disability Ins - - $4,500 $4,500 $4,600602400 Workers' Compensation - - $31,700 $31,700 $29,500Personnel Services Total - - $1,430,000 $1,430,000 $1,544,900
Operating Expense603400 Contract Svc-Other - - $163,600 $160,746 $163,600603401 Janitorial Services - - $1,600 $1,600 $1,600603460 Landscape Services - - $10,000 $10,000 $16,000603470 Temporary Help - - $50,000 $50,000 -604100 Communication Services - - $6,200 $6,200 $5,900604301 Electricity Svc - - $281,500 $281,500 $285,800604320 Hollywood Large User - - $140,000 $150,354 $140,000604400 Leased Equipment - - $1,200 $1,200 $1,200604440 Leased Copiers - - $2,400 $2,400 $2,400604610 R&M Vehicles - - $120,100 $120,100 $176,200604620 R&M Buildings - - $5,600 $5,600 $5,600604640 R&M Machinery - - $16,000 $12,257 $16,000604662 R&M Lift Station-Minor - - $46,400 $56,400 $76,700604700 Printing & Binding Svc - - $700 $700 $700604920 Licenses & Permit Fees - - $1,500 $1,500 $1,500604997 Other Operating Expenses - - $6,000 $6,000 $6,000604998 Contingency - - $20,000 - $20,000605100 Office Supplies - - $1,500 $1,500 $1,500605120 Computer Operating Supplies - - $400 $400 $400605220 Vehicle Fuel-On-Site - - $87,800 $87,800 $97,600605225 Equip Gas Oil & Lube - - $1,200 $1,200 $5,400605240 Uniforms Cost - - $7,100 $7,100 $7,100605242 Protective Clothing - - $2,000 $2,000 $2,000605246 Safety Equipment Supplies - - $1,900 $1,900 $1,900605251 Noncapital Equipment - - $1,500 $4,000 $1,500605266 Photography - - $100 $100 $100605280 Chemicals - - $5,900 $5,900 $5,900605290 Other Operating Supplies - - $2,100 $2,100 $2,100605410 Subscriptions & Memberships - - $1,100 $1,100 $1,100605500 Training-General - - $4,000 $4,000 $4,000Operating Expense Total - - $989,400 $985,657 $1,049,800
Dept Capital Outlay606360 Lift Station Rehab - - $74,400 $74,400 $74,400606400 Machinery & Equipment - - $26,000 $30,343 $6,000606440 Vehicles Purchase - - - - $23,000606470 Computer Equipment - - $1,500 $1,500 -Dept Capital Outlay Total - - $101,900 $106,243 $103,400
Program Total - - $2,521,300 $2,521,900 $2,698,100
City of Miramar 477
Utilities FY 2014 BudgetW&W Quality Control410-55-563-533
Account # Account TitleFY 2011 Actual
FY 2012 Actual
FY 2013 Budget
FY 2013 Amended
FY 2014 Budget
Personnel Services601200 Employee Salaries - - $356,000 $356,000 $356,400601205 Lump Sum Payout - Accrued Time - - - - $1,600601210 Non-Pensionable Earnings - - $21,400 $21,400 $10,700601400 Overtime-General - - $7,800 $7,800 $7,800601410 Overtime-Holiday - - $3,300 $3,300 $3,300602100 FICA & MICA - - $27,300 $27,300 $27,300602210 Pension-General - - $85,500 $85,500 $83,000602304 Health Insurance-PPO - - $32,200 $32,200 $23,000602305 Health Insurance-HMO - - $34,500 $34,500 $38,500602306 Dental Insurance-PPO - - $3,100 $3,100 $3,100602307 Dental Insurance-HMO - - $400 $400 $400602309 Basic Life Insurance - - $800 $800 $700602311 Long-Term Disability Ins - - $1,900 $1,900 $1,800602400 Workers' Compensation - - $14,900 $14,900 $9,400Personnel Services Total - - $589,100 $589,100 $567,000
Operating Expense603400 Contract Svc-Other - - $52,200 $52,200 $13,600603402 Contracted Lab Testing - - $43,200 $43,200 $89,000603425 Software License & Maint - - - - $39,900604100 Communication Services - - $300 $300 $2,200604200 Postage - - $6,500 $6,500 $2,000604400 Leased Equipment - - $4,900 $4,900 $5,000604610 R&M Vehicles - - $3,100 $3,100 -604700 Printing & Binding Svc - - $12,000 $12,000 $12,000604920 Licenses & Permit Fees - - $5,200 $5,200 $5,200604997 Other Operating Expenses - - $1,500 $1,500 $1,500604998 Contingency - - $5,000 $5,000 $10,500605100 Office Supplies - - $1,500 $1,500 $1,500605120 Computer Operating Supplies - - $1,300 $1,300 $1,300605220 Vehicle Fuel-On-Site - - $4,300 $4,300 -605240 Uniforms Cost - - $5,000 $5,000 $5,000605242 Protective Clothing - - $500 $500 $4,500605246 Safety Equipment Supplies - - $500 $500 $1,000605251 Noncapital Equipment - - - - $800605285 Lab Supplies - - $67,000 $67,000 $74,800605410 Subscriptions & Memberships - - $1,100 $1,100 $1,400605500 Training-General - - $1,000 $1,000 $1,000Operating Expense Total - - $216,100 $216,100 $272,200
Dept Capital Outlay606400 Machinery & Equipment - - $39,000 $39,000 $18,000Dept Capital Outlay Total - - $39,000 $39,000 $18,000
Program Total - - $844,200 $844,200 $857,200
City of Miramar 478
FY 2014 BudgetUtilitiesIn FY 2013, the City transition from a division budget to a program based budget. This is the division budget section.
Division Expenditure Summary
Expenditure by Division Division #Stormwater Maintenance 535 1,509,357 1,108,108 Administration-Operations 540 1,221,044 864,892 Utilities Administration 545 1,120,606 1,628,806 East Water Plant 560 2,061,539 1,891,805 Electrical Support Services 565 633,470 499,670 West Wastewater Plant 570 2,897,846 3,079,901 Plant Maintenance 575 820,110 771,049 Transmission & Distribution 580 1,639,242 1,337,103 Meters 585 594,703 701,004 East Wastewater Collection 590 2,971,272 2,873,637 West Water Plant 700 2,299,296 2,558,479 Water Quality Laboratory 705 831,000 655,458 Total 18,599,485$ 17,969,911$
Stormwater Maintenance (Managed by PW)Expenditure Detail Budget410-50-535-538
Account # Account Title
Personnel Services1200 Regular Salaries 740,755 607,413 1210 Non-Pensionable Earnings 21,250 - 1400 Overtime 41,760 50,730 1560 Holiday Pay 250 4,756 2100 FICA 58,106 49,242 2210 Pension-General 187,340 135,431 2230 Pension-Fire - 428 2240 Pension-ICMA - 1,321 2260 OPEB 53,988 52,339 2280 Pension-Sr. Mgmt. - 6,947 2300 Health-Cafeteria Plan Wellness 3,903 390 2304 Health Insurance - PPO 78,762 33,570 2305 Health Insurance - HMO 63,671 53,985 2306 Life & Disability Insurance - 2,758 2400 Worker's Comp 73,600 (44,266)
Sub-Total 1,323,386 955,044 Operating Expense
3400 Contractual Services 35 3,110 4100 Communication Services 9,151 3,969 4404 Leased Computers 961 1,719 4500 Property & Liability Ins 30,200 28,508 4610 R&M Vehicles 54,684 29,646 4640 R&M Machinery 1,337 983 4663 R&M Stormwater 2,106 6,614 4700 Printing & Binding 265 201 4920 Licenses & Permits Fees 20,126 14,082 5220 Gas, Oil & Lube 19,571 18,932 5240 Uniforms 6,408 3,611 5246 Supplies-Safety Equipment 1,492 - 5248 Protective Clothing 2,122 615 5251 Small Tools & Equipment 897 213 5280 Chemicals 27,057 5,622 5290 Operating Supplies - 1,450 5410 Subscription/Memberships 1,310 1,135 5450 Training 720 369
Sub-Total 178,442 120,780 Dept. Capital Outlay
6204 Equipment 7,530 32,283 Sub-Total 7,530 32,283
Total 1,509,357 1,108,108
FY 2011 Actual
FY 2011 Actual
FY 2012 Actual
FY 2012 Actual
City of Miramar 479
FY 2014 BudgetUtilitiesAdministration OperationsExpenditure Detail Budget410-50-540-536
Account # Account TitlePersonnel Services
1200 Regular Salaries 780,012 508,215 1210 Non-Pensionable Earnings 7,500 - 1400 Overtime 1,332 1,273 2100 FICA 57,359 38,853 2210 Pension-General 74,213 55,960 2240 Pension-ICMA 5,759 8,656 2260 OPEB 18,586 18,018 2280 Pension-Management 76,218 24,400 2300 Payment in Lieu of Insurance 4,726 1,833 2304 Health Insurance - PPO 19,941 18,282 2305 Health Insurance - HMO 35,251 29,387 2306 Life & Disability Insurance 1,241 1,107 2400 Worker's Comp 1,800 1,067
Sub-Total 1,083,938 707,051 Operating Expense
3190 Prof. Services-Other 22,000 49,994 3400 Contractual Services 6,728 10,303 3999 Temporary Help - 10,304 4100 Communications Services 15,155 832 4404 Leased Computers 1,317 3,996 4440 Leased Copier 1,800 1,475 4500 Property & Liability Ins 42,200 39,875 4610 R&M Vehicles 3,858 3,832 4700 Printing & Binding 133 40 4910 Advertising - 903 4990 Other Expense - 89 5100 Office Supplies 1,616 1,101 5120 Computer Operating Supplies 1,281 781 5220 Gas, Oil & Lube 5,869 4,516 5240 Uniforms 506 776 5290 Operating Supplies - 1,991 5410 Subscriptions and Memberships 5,959 1,145 5411 Public Education 750 5,000 5450 Training 5,972 7,000 5900 Contingency 520 13,889
Sub-Total 115,662 157,841 Dept. Capital Outlay
6250 Vehicle Replace 21,443 - Sub-Total 21,443 -
Total 1,221,044 864,892
Utilities Administration Expenditure Detail Budget410-50-545-536
Account # Account TitlePersonnel Services
1200 Regular Salaries 623,736 944,045 1210 Non-Pensionable Earnings 3,750 - 1400 Overtime 1,116 5,298 1560 Holiday Pay 66 51,442 2100 FICA 49,094 76,052 2210 Pension-General 49,657 101,868 2240 Pension-ICMA 39,173 35,262 2260 OPEB 26,551 25,740 2280 Pension-Management 72,347 77,894 2300 Payment in Lieu of Insurance 8,387 13,001 2304 Health Insurance-PPO 23,138 34,805 2305 Health Insurance-HMO 31,067 48,698 2306 Life & Disability Insurance 2,264 4,044 2400 Worker's Comp 6,600 5,600
Sub-Total 936,946 1,423,750
FY 2012 Actual
FY 2011 Actual
FY 2012 Actual
FY 2011 Actual
City of Miramar 480
FY 2014 BudgetUtilitiesOperating Expense
3110 Professional Services-Engineering 7,394 14,586 3400 Contractual Services 78,083 88,185 3401 Janitorial Services 9,250 9,264 4100 Communications Services 6,905 2,914 4200 Postage 460 10 4400 leased Equipment - 30 4404 Leased Computers 3,154 5,890 4440 Leased Copier 13,770 11,474 4500 Property & Liability Ins 42,200 39,875 4610 R&M Vehicles 7,457 15,903 4620 R&M Buildings 354 - 4700 Printing & Binding 557 452 4990 Other Expense 48 485 5100 Office Supplies 2,143 2,194 5120 Computer Operating Supplies 726 854 5220 Gas, Oil & Lube 6,806 5,119 5240 Uniforms 130 4,935 5290 Operating Supplies 114 - 5410 Subscriptions and Memberships 3,506 1,735 5450 Training 604 1,153
Sub-Total 183,660 205,056
Total 1,120,606 1,628,806
East Water Plant Expenditure Detail Budget410-50-560-533
Account # Account TitlePersonnel Services
1200 Regular Salaries 661,581 636,263 1210 Non-Pensionable Earnings 13,750 - 1400 Overtime 62,427 35,324 1560 Holiday Pay 17,481 19,323 2100 FICA 56,080 51,510 2210 Pension-General 137,003 106,575 2240 Pension-ICMA 2,856 2,893 2304 Health Insurance - PPO 81,509 58,387 2305 Health Insurance - HMO 32,867 45,203 2306 Life & Disability Insurance 1,570 2,398 2400 Worker's Comp 29,600 15,867
Sub-Total 1,096,725 973,743 Operating Expense
3400 Contractual Services 74,570 73,913 3401 Janitorial Services 2,910 2,910 4100 Communication Services 2,752 938 4300 Utilities 6,014 7,197 4355 Electric Svc 231,447 230,314 4400 Lease-Equipment 1,895 848 4404 Lease-Computers - 1,051 4440 Leased Copier 5,147 4,180 4500 Property & Liability Ins 273,700 258,408 4610 R&M Vehicles 8,626 2,838 4620 R&M Buildings 529 1,063 4920 License & Permit Fees 2,349 1,390 4990 Other Expenses 84 294 5100 Office Supplies 543 716 5120 Computer Operating Supplies 126 127 5220 Gas, Oil & Lube 5,983 6,197 5240 Uniforms 5,033 5,582 5246 Supplies-Safety Equipment 291 400 5248 Protective Clothing - 1,900 5251 Small Tools & Equipment 291 - 5280 Chemicals 341,807 316,309 5290 Other Operating Supplies - 926 5410 Subscriptions and Memberships 82 360 5450 Training 635 200
Sub-Total 964,815 918,062
Total 2,061,539 1,891,805
FY 2011 Actual
FY 2012 Actual
City of Miramar 481
FY 2014 BudgetUtilitiesElectrical Support (Managed by PW)Expenditure Detail Budget410-50-565-536
Account # Account Title Personnel Services1200 Regular Salaries 242,454 185,639 1210 Non-Pensionable Earnings 3,750 - 1400 Overtime 4,045 3,730 1560 Holiday Pay - 110 2100 FICA 18,698 13,427 2210 Pension-General 61,984 48,237 2260 OPEB 8,850 8,580 2304 Health Insurance - PPO 20,025 15,682 2305 Health Insurance - HMO 14,746 11,957 2306 Life & Disability Insurance 621 495 2400 Worker's Comp 14,100 8,400
Sub-Total 389,274 296,257 Operating Expense
3400 Contractual Services 39,550 24,752 4100 Communication Services 6,301 1,500 4200 Postage 251 6 4404 Leased Computers - 387 4500 Property & Liability Ins 38,400 36,300 4610 R&M Vehicles 9,619 5,895 4630 R&M Electric 31,757 25,885 4664 R&M Telemetry 15,587 16,193 4665 R&M Air Conditioning 5,558 6,065 4920 License & Permit Fee 120 100 5100 Office Supplies 672 479 5220 Gas, Oil & Lube 8,099 13,140 5240 Uniforms 1,996 1,715 5246 Supplies & Safety Equipment 759 800 5248 Protective Clothing 173 167 5251 Small Tools & Equipment 300 198 5290 Other Operating Supplies 499 246 5450 Training - 350 5900 Contingency 183 -
Sub-Total 159,824 134,178 Dept. Capital Outlay
6204 Equipment 84,371 43,240 6250 Vehicle Replacement - 25,995
Sub-Total 84,371 69,235
Total 633,470 499,670
FY 2012 Actual
FY 2011 Actual
City of Miramar 482
FY 2014 BudgetUtilitiesWastewater Reclamation FacilityExpenditure Detail Budget410-50-570-535
Account # Account TitlePersonnel Services
1200 Regular Salaries 686,833 776,216 1210 Non-Pensionable Earnings 15,000 - 1400 Overtime 27,104 31,295 1560 Holiday Pay 17,743 20,017 2100 FICA 53,899 61,690 2210 Pension-General 148,931 165,838 2240 Pension-ICMA 2,785 2,819 2260 OPEB 28,321 27,456 2280 Pension Management 10,432 - 2300 Payment in Lieu of Insurance 4,565 3,524 2304 Health Insurance - PPO 42,078 40,701 2305 Health Insurance - HMO 75,476 76,402 2306 Life & Disability Insurance 1,862 3,349 2400 Worker's Comp 26,800 13,800
Sub-Total 1,141,829 1,223,107
Operating Expense3400 Contractual Services 454,751 474,697 3401 Janitorial Services 1,546 1,548 4100 Communication Services 4,460 1,259 4200 Postage 418 38 4300 Utilities 12,534 - 4330 Utilities-Broward County 19,719 20,108 4355 Electric Svc 839,506 915,431 4404 Leased Computers 547 937 4440 Leased Copier 6,789 5,754 4500 Property & Liability Ins 160,400 151,433 4610 R&M Vehicles 16,157 3,705 4620 R&M Buildings 275 - 4640 R&M Machinery 4,295 3,325 4700 Printing & Binding 77 - 4920 License & Permit Fees 5,584 6,056 4990 Other Expenses 2 1,000 5100 Office Supplies 824 1,318 5120 Computer Operating Supplies 295 163 5220 Gas, Oil & Lube 4,804 4,594 5225 Equipment Fuel - 25,000 5240 Uniforms 4,085 8,256 5246 Supplies-Safety Equipment 149 959 5248 Protective Clothing 5,781 5,940 5250 Furniture & Equipment - 389 5251 Small Tools & Equipment 3,746 4,776 5280 Chemicals 192,283 214,732 5285 Laboratory Supplies 3,457 3,016 5290 Operating Supplies 1,633 2,000 5410 Subscriptions and Memberships 431 360 5450 Training-General 1,682 -
Sub-Total 1,746,231 1,856,793 Dept. Capital Outlay
6204 Equipment 9,786 Sub-Total 9,786 -
Total 2,897,846 3,079,901
FY 2011 Actual
FY 2012 Actual
City of Miramar 483
FY 2014 BudgetUtilitiesPlant MaintenanceExpenditure Detail Budget410-50-575-536
Account # Account TitlePersonnel Services
1200 Regular Salaries 369,984 356,941 1210 Non-Pensionable Earnings 7,500 - 1400 Overtime 8,467 365 1560 Holiday Pay 2,043 93 2100 FICA 29,087 27,242 2210 Pension-General 70,126 71,983 2240 Pension-ICMA 2,236 2,354 2260 OPEB 17,701 17,160 2280 Pension-Management 5,433 - 2300 Payment in Lieu of Insurance 13,215 7,619 2304 Health Insurance - PPO 27,161 34,925 2305 Health Insurance - HMO 9,955 12,466 2306 Life & Disability Insurance 1,059 1,469 2400 Worker's Comp 18,000 10,067
Sub-Total 581,967 542,683 Operating Expense
3400 Contractual Services 43,377 31,002 4100 Communication Services 2,006 1,126 4400 Lease-Equipment 2,827 1,809 4404 Leased Computers 472 631 4500 Property & Liability Ins 91,500 86,350 4610 R&M Vehicles 5,117 7,503 4640 R&M Machinery 75,029 78,866 5100 Office Supplies - 71 5120 Computer Operating Supplies 21 13 5220 Gas, Oil & Lube 3,626 3,747 5240 Uniforms 3,444 2,683 5246 Supplies-Safety Equipment 488 - 5248 Protective Clothing 898 520 5250 Furniture & Equipment - - 5251 Small Tools & Equipment 8,744 5,173 5290 Other Operating Supplies 146 267 5410 Subscriptions and Memberships 50 60 5450 Training 398 5900 Contingency - -
Sub-Total 238,143 219,821 Dept. Capital Outlay
6204 Equipment - 8,545 Sub-Total - 8,545
Total 820,110 771,049
FY 2011 Actual
FY 2012 Actual
City of Miramar 484
FY 2014 BudgetUtilitiesTransmission & Distribution Expenditure Detail Budget410-50-580-533
Account # Account TitlePersonnel Services
1200 Regular Salaries 558,946 479,893 1210 Non-Pensionable Earnings 12,500 - 1400 Overtime 56,371 76,512 1560 Holiday Pay 1,312 7,367 2100 FICA 45,278 40,421 2210 Pension-General 96,066 97,222 2240 Pension-ICMA 11,398 2,641 2260 OPEB 23,896 23,166 2304 Health Insurance - PPO 47,341 42,932 2305 Health Insurance - HMO 61,268 58,822 2306 Life & Disability Insurance 1,314 1,755 2400 Worker's Comp 24,400 13,733
Sub-Total 940,090 844,465 Operating Expense
3400 Contractual Services 44,234 45,078 4100 Communication Services 6,355 4,000 4200 Postage 919 22 4404 Leased Computers 2,000 1,469 4500 Property & Liability Ins 473,000 186,083 4610 R&M Vehicles 65,843 109,038 4640 R&M Machinery 3,292 1,281 4661 R&M Distribution System 29,744 37,591 4700 Printing & Binding - 457 4990 Other Expenses 736 257 5100 Office Supplies 875 1,027 5220 Gas, Oil & Lube 46,438 45,389 5240 Uniforms 6,286 4,632 5246 Supplies-Safety Equipment 347 83 5248 Protective Clothing 2,906 955 5251 Small Tools & Equipment 2,764 2,717 5290 Operating Supplies 2,014 9,752 5410 Subscriptions and Memberships 200 260 5450 Training 1,360 2,023
Sub-Total 689,314 452,116 Dept. Capital Outlay
6204 Equipment 9,838 9,268 6250 Vehicle Replacement - 31,254
Sub-Total 9,838 40,522
Total 1,639,242 1,337,103
FY 2011 Actual
FY 2012 Actual
City of Miramar 485
FY 2014 BudgetUtilitiesMetersExpenditure Detail Budget410-50-585-533
Account # Account TitlePersonnel Services
1200 Regular Salaries 261,225 189,475 1210 Non-Pensionable Earnings 7,500 - 1400 Overtime 24,314 30,239 1560 Holiday Pay - 2,046 2100 FICA 20,198 15,458 2210 Pension-General 65,105 51,140 2260 OPEB 15,046 14,586 2304 Health Insurance - PPO 25,646 13,272 2305 Health Insurance - HMO 24,227 16,369 2306 Life & Disability Insurance 803 612 2400 Worker's Comp 9,800 5,333
Sub-Total 453,864 338,529 Operating Expense
3400 Contractual Services 8,263 3,216 4100 Communication Services 3,772 1,722 4200 Postage 334 10 4404 Leased Computers 2,467 2,606 4500 Property & Liability Ins - 260,517 4610 R&M Vehicles 16,676 14,111 4661 R&M Distribution System 29,078 34,909 4990 Other Expenses 199 - 5100 Office Supplies 395 536 5210 Water Meters 29,971 2,778 5220 Gas, Oil & Lube 11,211 - 5240 Uniforms 2,967 7,075 5246 Supplies-Safety Equipment 352 - 5248 Protective Clothing 629 768 5251 Small Tools & Equipment 9,868 2,873 5290 Operating Supplies 317 690 5410 Subscriptions and Memberships 100 100 5450 Training General 574 565
Sub-Total 117,175 332,475 Dept. Capital Outlay
6204 Equipment 23,664 30,000 Sub-Total 23,664 30,000
Total 594,703 701,004
FY 2012 Actual
FY 2011 Actual
City of Miramar 486
FY 2014 BudgetUtilitiesEast Wastewater Collection Expenditure Detail Budget410-50-590-535
Account # Account DescriptionPersonnel Services
1200 Regular Salaries 869,288 878,781 1210 Non-Pensionable Earnings 22,500 - 1400 Overtime 74,273 132,300 1560 Holiday Pay 3,961 23,029 2100 FICA 69,779 76,037 2210 Pension-General 170,503 167,057 2240 Pension-ICMA 2,625 2,651 2260 OPEB 46,022 44,616 2280 Pension-Sr. Mgmt. 25,575 20,296 2300 Payment in Lieu of Insurance 4,565 3,524 2304 Health Insurance - PPO 35,127 25,768 2305 Health Insurance - HMO 88,818 112,394 2306 Life & Disability Insurance 2,446 3,616 2400 Worker's Comp 39,700 21,400
Sub-Total 1,455,184 1,511,469 Operating Expense
3400 Contractual Services 154,045 92,006 3401 Janitorial 1,510 1,512 3987 Hollywood-Large User 432,048 285,441 4001 Travel & Per Diem 539 - 4100 Communication Services 20,114 6,200 4355 Electric Svc 230,210 282,698 4404 Lease-Computers 886 3,816 4440 Leased Copier 4,825 4,002 4500 Property & Liability Ins 330,800 312,308 4610 R&M Vehicles 91,148 93,497 4620 R&M Buildings 794 1,551 4640 R&M Machinery 11,179 19,460 4662 R&M Lift Stations (Minor) 61,465 62,851 4700 Printing & Binding - 40 4920 License/Permit Fees 125 3,085 4990 Other Expense 7,691 5,803 5100 Office Supplies 1,131 1,241 5120 Computer Operating Supplies 255 28 5220 Gas, Oil & Lube 77,910 88,859 5240 Uniforms 7,006 7,025 5246 Supplies-Safety Equipment 2,602 1,085 5248 Protective Clothing 4,879 867 5251 Small Tools & Equipment 2,247 1,494 5266 Photography - 41 5280 Chemicals 1,281 2,633 5290 Operating Supplies 2,081 2,103 5410 Subscriptions and Memberships 75 120 5450 Training-General 4,676 2,244
Sub-Total 1,451,519 1,282,009 Dept. Capital Outlay
6204 Equipment 19,209 5,400 6605 Lift Station Rehab 45,359 74,759
Sub-Total 64,568 80,159
Total 2,971,272 2,873,637
FY 2011 Actual
FY 2012 Actual
City of Miramar 487
FY 2014 BudgetUtilitiesWest Water Treatment Plant Expenditure Detail Budget410-50-700-533
Account # Account TitlePersonnel Services
1200 Regular Salaries 632,336 612,312 1210 Non-Pensionable Earnings 12,500 - 1400 Overtime 52,539 41,292 1560 Holiday Pay 21,804 21,905 2100 FICA 53,023 50,039 2210 Pension-General 135,570 141,271 2260 OPEB 23,896 23,166 2300 Payment in Lieu of Insurance 3,903 3,809 2304 Health Insurance - PPO 65,129 19,609 2305 Health Insurance - HMO 34,448 57,680 2306 Life & Disability Insurance 1,643 2,427 2400 Worker's Comp 28,800 16,400
Sub-Total 1,065,592 989,910 Operating Expense
3160 Landscape Services 3,090 - 3400 Contractual Services 62,846 58,169 3401 Janitorial Services 2,178 2,178 4100 Communication Services 7,281 2,169 4300 Utilities 29,146 33,162 4355 Electric Svc 737,360 787,548 4400 Lease-Equipment 1,895 - 4404 Leased Computers 870 667 4440 Leased Copier 3,874 3,475 4500 Property & Liability Ins 40,300 222,200 4610 R&M Vehicles 4,424 1,969 4620 R&M Buildings 89 1,197 4630 R&M Electric 973 - 4640 R&M Machinery 1,984 44 4700 Printing & Binding 358 387 4920 License & Permit Fees 9,865 2,349 4990 Other Expense 1,246 15,384 5100 Office Supplies 609 1,451 5120 Computer Operating Supplies 126 70 5220 Gas, Oil & Lube 3,803 3,836 5240 Uniforms 5,716 11,885 5246 Supplies-Safety Equipment 364 498 5248 Protective Clothing - 997 5250 Furniture & Equipment - 253 5251 Small Tools & Equipment 583 2,128 5280 Chemicals 311,708 303,689 5290 Operating Supplies - 253 5410 Subscriptions and Memberships 275 1,036 5450 Training-General 2,742 1,325
Sub-Total 1,233,704 1,458,319 Dept. Capital Outlay
6637 Membrane Elements - 110,250 Sub-Total - 110,250
Total 2,299,296 2,558,479
FY 2011 Actual
FY 2012 Actual
City of Miramar 488
FY 2014 BudgetUtilitiesWater Quality LaboratoryExpenditure Detail Budget410-50-705-533
Account Title Account TitlePersonnel Services
1200 Regular Salaries 254,452 287,453 1210 Non-Pensionable Earnings 6,250 - 1400 Overtime 2,065 4,540 1560 Holiday Pay 1,387 2,432 2100 FICA 17,772 20,615 2210 Pension-General 65,787 70,588 2260 OPEB 13,276 12,870 2304 Health Insurance - PPO 10,641 13,243 2305 Health Insurance - HMO 35,110 37,719 2306 Life & Disability Insurance 840 1,298 2400 Worker's Comp 15,600 8,333
Sub-Total 423,179 459,091 Operating Expense
3400 Contractual Services 37,151 36,437 4100 Communication Services 4,618 (174) 4200 Postage 6,361 7,869 4400 Lease-Equipment 4,621 2,543 4404 Leased Computers 1,094 1,849 4500 Property & Liability Ins 235,300 38,042 4610 R&M Vehicles 2,388 - 4700 Printing & Binding 4,616 4,044 4920 License & Permit Fees 4,000 4,380 4990 Other Expenses 333 - 5100 Office Supplies 999 1,071 5120 Computer Operating Supplies 168 91 5220 Gas, Oil & Lube 1,879 - 5240 Uniforms 2,121 4,952 5246 Supplies-Safety Equipment 499 - 5281 Testing 37,232 8,622 5285 Laboratory Supplies 63,435 55,534 5410 Subscriptions and Memberships 541 758 5450 Training-General 465 938
Sub-Total 407,821 166,955 Dept. Capital Outlay
6204 Equipment - 29,412 Sub-Total - 29,412
Total 831,000 655,458
FY 2011 Actual
FY 2012 Actual
City of Miramar 489
Utilities FY 2014 BudgetBudget Justification
Account # Account Description Justification
Expense
601400 Overtime-General Allocated for overtime costs
601410 Overtime-Holiday Overtime is required for the following reasons: (1) repairs to utility lines; (2) holiday shift work, illness, vacation and emergency plant operations; (3) supervision and inspection of construction.
603110 Engineering Services Funding for this service is required for survey, design and existing water and sewer projects relating to the current requirements and permitting of construction, maintenance and repair of Utilities infrastructure, plant operations and analysis, etc.
603140 New Hire Screening This cost is associated with new employee and volunteer background screenings.
603141 Existing Employee Screening This line item is for medical evaluations for existing employees.
603190 Prof Svc-Other Funding for services required for utility rates, impact fees and other professional issues.
603400 Contract Svc-Other This line item represents funds for services performed by outside contractors such as: cleaning, groundsmaintenance, repairs to lift stations, and laboratory equipment maintenance.
603401 Janitorial Services The line item represents funds for services performed by outside contractors such as: cleaning.
603402 Contracted Lab Testing This is for outside service for wastewater laboratory analysis required by the City of Hollywood Large UserAgreement and for related water laboratory analysis required by Federal, State and Local regulations.
603425 Software License & Maint Contracted software license and maintenance.
603460 Landscape Services Costs to maintain landscape and several Utilities plants and lift station properties located throughout the city.
603470 Temporary Help Funding for temporary help hired through outside agencies to help mitigate staffing shortages.
604001 Travel & Training Costs associated with City approved out of area travel for registration, trainings, conference, seminars, etc. for airline travel, mileage meals and other related expense.
604100 Communication Services For radios, hand held units and cell phone services.
604200 Postage Bulk and regular mailings, FedEx and UPS delivery .
604300 Water/Wastewater Svc This represents costs for water and sewer usage for the water plant, lift stations and other buildings.
604301 Electricity Svc This account represents allocated costs for electricity usage.
604320 Hollywood Large User The City of Miramar is part of the Large User Agreement for the treatment of wastewater at the City ofHollywood Regional Facility. The City pays monthly service charges & fees.
604330 Brow Cty Wtr/Wst Collect Fee Funding for costs associated with utilities for Broward County Services.
604400 Leased Equipment Allocated costs for copier rental. Toner is only purchase if exceed allotted meter amount.
604440 Leased Copiers This account represents costs associated with copy machines, releated supplies and service contracts. (Toner is only purchased if department exceeds the allotted meter amount)
604500 Property & Liability Ins This account represents allocated property and liability insurance premiums
604610 R&M Vehicles This account represents costs associated with repair and maintenance of city vehicles
604620 R&M Buildings This represents funding for repair and maintenance of all buildings associated with the Utility Fund.
604630 R&M Electric Cost of electrical maintenance and parts.
604640 R&M Machinery This line item represents repair and maintenance of all pumps, motors and power equipment utilized in the utilities section, golf carts used by the meter readers, and replacement of pre-filter cartridges.
604641 R&M Membrane Elements Membrane elements must be routinely replaced as part of the reverse-osmosis process before they becomedeficient. If not, the amount of water produced and the water quality would be significantly impacted.
City of Miramar 490
Utilities FY 2014 BudgetBudget Justification
Account # Account Description Justification
604650 R&M Office Equip This cost is for the repair of miscellaneous office related equipment.
604661 R&M Distribution System This represents funding for the purchase of all materials and supplies required to maintain meters and toupgrade the City's existing water and sewer mains and fire hydrants.
604662 R&M Lift Station-Minor This represents funding for the maintenance and repair of 48 lift stations city-wide including pump repairs, control system services and parts, painting and lawn mowing.
604664 R&M Telemetry Cost for electronic supplies for telemetry system.
604665 R&M Air Conditioning This represents funding for repairs and maintenance related to city-wide air conditioning systems.
604669 Landscape & Irrigation This represents funding for the maintenance of the three (3) Plants conducted by in-house staff.
604700 Printing & Binding Svc This line item represents special anticipated mailings for compliance with the Safe Water Drinking Act, service related door hangers, meter cards and books.
604870 Public Education This line item is for Utilities department Public Outreach and Information Program.
604910 Advertising Costs This line item supports specialized advertising in the recruitment of utilities staff and public notices.
604916 Administrative Expense This is for petty cash reimbursements and expenses incurred with administrative sponsored meetings ortrainings etc.
604920 Licenses & Permit Fees This line item represents funding for permits associated with wastewater and water, permits, storage tanksregistrations, and operation licenses.
604997 Other Operating Expenses Unanticipated one-time expenditures that cannot be accounted for in another line item.
604998 Contingency For various one time unanticipated expenses.
605100 Office Supplies This represents funding for various desk top supplies for day to day operations.
605120 Computer Operating Supplies This line item is for Print Management Service Agreement and computer related items.
605210 Water Meters This represents funding for renewal and replacement meters.
605220 Vehicle Fuel-On-Site This account covers the cost of gas and oil used for city vehicles
605225 Equip Gas Oil & Lube This represents fuel for emergency generators and other non-vehicle equipment.
605240 Uniforms Cost This expenditure represents funding for uniforms for employees in the Utilities Department. Uniform includes, but notlimited to t-shirts, hats, uniform rental - 6.50 weekly and safety shoes -125.00 annually per person per year.
605242 Protective Clothing This line item provides for protective items such as gloves, safety goggles, full body suits, rubber boots, required
605246 Safety Equipment Supplies This expenditure is for safety equipment supplies such as: traffic cones, barricades, gas detectors, etc.
605250 Noncapital Furniture This cost is for various office furniture and fixture that cost under $1,000.
605251 Noncapital Equipment This expenditure is for the purchase of new and replacement of small hand and power tools and otherassociated accessories utilized in the Utilities Department.
605252 Small Tools This expenditure is for the purchase of new and replacement of small hand and power tools and other associatedaccessories utilized in the Utilities Department.
605266 Photography This represents the costs for film and development.
605280 Chemicals This line represents funding for different types of chemicals used in water treatment such as: lime, chlorine, fluoride coagulant poly-phosphate, and calcium carbonate remover. Chemicals used in the sewer department include sewer solvent, lift station control, grease eliminator, deodorant blocks and art cleaners.
605285 Lab Supplies This amount is for the cost of laboratory supplies to test water quality
605290 Other Operating Supplies The anticipated amount of funding required for miscellaneous expenditures not included in other line
City of Miramar 491
Utilities FY 2014 BudgetBudget Justification
Account # Account Description Justification
605410 Subscriptions & Memberships This line item is for membership in the various professional organizations such as:AWWA - 6 @ 175 1,050 SFAPMS (1) 6,000FWPCOA - 50 @ 25 1,250 FSA (1) 1,000 FSCE - 3 @ 250 750 SEFLUC 625NFBPA-4 @ 200 800Prof. Licenses 10@ 150 1500APWA-12 @ 175 2100
605500 Training-General This expenditure represents funds needed to attend various seminars such as: AWWA, W.E.F., NIGP, GPASE, FAPPO, NFBPA, and Sacramento Training Correspondence Courses.
606360 Lift Station Rehab Replacement of pumps at 124 lift stations. Average replacement of 4 pumps each fiscal year.
606400 Machinery & Equipment Replace the following: Defective SCADA PLC's, defective panels at Lift Stations, defective/outdated potable and reuse water meters and seal at master pump station from normal wear and tear annually.
606440 Vehicles Purchase To replace vehicles as recommended by the Public Works-Fleet, due to age, mileage, condition of vehicle and high maintenance costs, etc.
606470 Computer Equipment This expenditure includes the replacement and maintenance of ancillary computer equipment.
City of Miramar 492
Non‐Departm
ental
Utility Fund Non-Departmental
Description
Expenditure Summary
Summary by CategoryPersonnel Services - - - - -
Operating Expense 4,377,899 4,600,243 4,884,700 4,934,700 5,412,800
Capital Outlay - 2,617 25,000 27,383 -
Debt Service 227,183 72,370 3,031,900 3,031,900 2,976,000
Grants & Aids - - - - -
Total Operating Expenditures 4,605,082 4,675,230 7,941,600 7,993,983 8,388,800
Transfer Out 2,063,587 4,081,309 1,439,800 1,473,317 1,441,800
Other Uses 8,212,191 8,024,300 342,200 342,200 39,500
Total 14,880,861$ 16,780,838$ 9,723,600$ 9,809,500$ 9,870,100$
Expenditure Detail Budget410-70-000-517-000-|90-000-536/581-000-
Account # Account Title
Debt Service: 410-70-000-517-000607135 Principal-SunTrust 2007 Util System Bond - - 970,000 970,000 994,800 607180 Principal-SunTrust Lease - - 44,300 44,300 34,100 607235 Interest-SunTrust 2007 Util System Bond - - 1,995,000 1,995,000 1,926,500 607280 Interest SunTrust Lease - - 2,600 2,600 600 607290 Interest-Customer Deposits - - 20,000 20,000 20,000
Sub-Total - - 3,031,900 3,031,900 2,976,000 Operating Expense: 90-000-536-000
603111 - - 50,000 125,000 100,000 603121 City Attorney Services - - 16,400 16,400 16,400 603190 Prof Services-Other - - 1,100 1,100 1,100 604201 Postage-Revenue Enhancement - - 25,000 - - 604901 Credit Card Services Fees - - 91,000 91,000 91,000 604905 Bank Svc Charge - - 50,000 50,000 50,000 604915 Payment in Lieu of Taxes - - 728,000 728,000 780,800 604930 Record Storage Charges - - 11,900 11,900 11,900 604988 Retiree Expenses to Gen. Fund - - 134,100 134,100 7,800 604989 MIS Internal Svc Charge - - 295,600 295,600 375,400 604996 Admin Charge from Gen. Fund - - 3,481,600 3,481,600 3,978,400
Sub-Total - - 4,884,700 4,934,700 5,412,800 Capital Outlay
606406 Furniture, Fix & Equip-Revenue Enhancement 25,000 27,383 - Sub-Total - - 25,000 27,383 - Other Uses
609906 Renewal & Replacement Reserve - - 342,200 342,200 39,500 Sub-Total - - 342,200 342,200 39,500 Transfers-581
691395 Transfer out to Capital Projects - - - 26,800 - 691412 Transfer out to Debt Svc Rev Bond Fund - - 895,900 895,900 898,500 691414 Transfer out to CIAC Fund - - 543,900 543,900 543,300 691415 Transfer out to CIAC Fund - - - 6,717 -
Sub-Total - - 1,439,800 1,473,317 1,441,800
Total - - 9,723,600 9,809,500 9,870,100
FY 2014 Budget
FY 2011Actual
FY 2012Actual
FY 2013Budgeted
FY 2013Amended
FY 2014Budget
FY 2011Actual
FY 2012Actual
FY 2013Budgeted
FY 2013Amended
FY 2014Budget
The Utility Fund Non-Departmental section is used for expenditures that are not directly related to a specific operating departmentservice activities or that are separate from departmental operations for control purposes. As such, goals, objectives, performancemeasures and accomplishments do not apply to this budget.
Operating expenses include debt service for short term debt payment, other expenses not charged to utility fund programs,mandatory renewal and replacement reserves and inter fund transfers out to Debt Service Revenue Bond and Contribution in Aid ofConstruction (CAIC) Funds.
Revenue Enhancement
City of Miramar 493
Utility Fund Non-Departmental FY 2014 Budget
In FY 2013, the City transition from a division budget to a program based budget. This is the division budget section.
Division Expenditure Summary
Summary by DivisionLegal 61,706 60,211
Debt Service 227,183 72,370
Non Departmental 14,591,972 16,648,257
Total 14,880,861 16,780,838
Expenditure Detail Budget410-90-900-various
Account # Account Title
Operating Expense3121 Prof Svcs-City Atty (514) 61,706 60,211 3191 Prof Svcs-Admin (582) 1,125 1,500 3601 Payment in Lieu of Taxes (590) 800,000 800,000 4003 Credit Card Services 201,668 217,849 4005 Bank Service Charge 43,700 35,248 4605 MIS Services - 219,900 4988 Post Employment Accountability for Gen. Fund 147,300 - 4998 Administrative Charge for Gen. Fund 3,122,400 3,265,534 5440 Tuition Assistance
Sub-Total 4,377,899 4,600,243 Dept. Capital Outlay
6406 Furniture, Fixture-Rev Enhancement - 2,617 Sub-Total - 2,617 Debt Service-582*/590
6660 Vehicle Lease Purchase 117,535 - 7126 Principal-SunTrust 2003 FF Refunding (582) 94,000 - 7135 Principal-SunTrust 2007 Util System Bond (582) - 930,000 7180 Principal-SunTrust Lease (582/590) 28,116 42,920 7236 Interest-SunTrust 2007 Util System Bond (582) 73,148 35,346 7261 Interest-Customer Deposits* (582) 8,099 8,041 7280 Interest SunTrust Lease (590) 2,620 3,201 7320 Cost of Issuance (582) 23,590 23,590 7324 Bond Discount Amortization 2,191 2,191 7500 Debt Service Contra Acct (582/590) (122,116) (972,920)
Sub-Total 227,183 72,370 Transfers-582/590
9110 Transfer out to General Fund 57,255 6,900 9114 Transfer out to Construct Fund 2,006,332 2,004,609 9138 Transfer out to Fund 412 (582/590) - 898,500 9171 Transfer out to CIAC Fund - 1,171,300
Sub-Total 2,063,587 4,081,309 Other Uses
6900 Asset Clearing - (625,218) 9115 Depreciation 8,212,191 8,649,518
Sub-Total 8,212,191 8,024,300
Total 14,880,861 16,780,838
FY 2011Actual
FY 2012Actual
FY 2011Actual
FY 2012Actual
City of Miramar 494
Utilities Non-Departmental FY 2014 Budget Budget Justification
Account # Account Description Justification Expense
603111 Rev Enhancement This includes consulting services for revenue enhancement.
603121 City Attorney Services This is Utility's portion for city attorney's service.
603190 Prof Svc-Other This is for professional services cost not listed in another line item.
604901 Credit Card Svc Fees Bank charges for handling credit card payments.
604905 Bank Svc Charges Bank services charges for handling of accounts.
604915 Pmt in Lieu of Taxes This account is for payment that property owners are not subject to taxes and make the city compensate for services that the property owners receive that is normally financed through property taxes.
604930 Record Storage Charges Anticipated cost for preparation of records for microfilming/optical disc scanning; offsite records storage and retrieval, equipment lease and supplies and on-going records management for the City.
604988 Retiree Expenses to Gen Fund
This account creates the financial capacity to act quickly and decisively to secure the long-term financial stability of post employment obligations, including retirement and health insurance.
604989 MIS Internal Svc Chgs This account represents technology related costs such as leased computers, internet, support, telephone, network, computer licenses, and database needs
604996 Admin Chg from Gen Fund This is for general fund services charged to Utilities which is in lieu of transfer.
609906 Renewal & Replace Reserve This is a mandatory reserve for Utility Fund.
691412 Trfr To Utility Debt Svc Reven This transfer is to allocate costs paid by the Utility Fund for the Utility System Refunding & Improvement 2004 Debt Service Fund.
691414 Trfr To CIAC This transfer is for State Revolving Loan principal and interest debt service.
City of Miramar 495
Util‐C
apital Im
provement
Utility Fund Capital Improvement
Description
Expenditures by CategoryCapital Improvement 10,521 796,386 1,860,000 2,204,308 3,135,000 Total 10,521$ 796,386$ 1,860,000$ 2,204,308$ 3,135,000$
Expenditure Detail BudgetCapital Improvement
606501 Pre-Construction IRI-51007 - - 50,000 50,000 - Sub-total - - 50,000 50,000 -
606502 CIP-Plan/Design/Eng. IRI-52001 - - - - 195,000 606505 CIP Permits - - - - 5,000 606510 CIP-Construction - - - - 1,450,000
Sub-total - - - - 1,650,000
606510 Pre-Construction IRI-52011 - - - 8,342 - Sub-total - - - 8,342 -
606511 Furniture/Fixture/Equipment IRI-52016 - - 50,000 100,000 500,000 Sub-total - - 50,000 100,000 500,000
606510 CIP-Construction IRI-52037 - - - - 300,000 Sub-total - - - - 300,000
606505 CIP Permits IRI-52004 - - - 2,400 - 606510 Construction - - 400,000 410,992 400,000 606511 CIP Furniture - - - 7,358 - 606520 Contingency - - - 49,986 -
Sub-total - - 400,000 470,736 400,000
606511 Furniture/Fixture/Equipment IRI-52014 - - 150,000 248,158 60,000 606510 CIP Construction - - - 13,405 - 606520 Contingency - - 50,000 16,795 -
Sub-total - - 200,000 278,358 60,000
606502 CIP-Plan/Design/Eng IRI-52015 - - - 6,500 - 606510 CIP Construction - - - 22,400 - 606511 CIP Furniture - - - 38,500 -
Sub-total - - - 67,400 -
606502 CIP-Plan/Design/Eng IRI-52021 - - - 51,973 - Sub-total - - - 51,973 -
606502 CIP-Plan/Design/Eng IRI-52029 - - 100,000 100,000 - 606505 CIP Permits - - 15,000 15,000 - 606510 Construction - - 710,000 710,000 - 606520 Contingency - - 85,000 85,000 -
Sub-total - - 910,000 910,000 -
606511 Furniture/Fixture/Equipment IRI-52030 - - 250,000 250,000 - Sub-total - - 250,000 250,000 -
606505 CIP Permits IRI-53003 - - - 300 - 606510 Construction - - - 3,300 - 606511 CIP Furniture - - - 12,800 - 606520 Contingency - - - 1,100 -
Sub-total - - - 17,500 -
606502 CIP-Plan/Design/Eng. IRI-54007 - - - - 25,000 CIP-Furniture Fixtures & Equip - - - - 200,000 Sub-total - - - - 225,000
Total - - 1,860,000 2,204,308 3,135,000
Fuel Storage Tanks
CC Ranches Water Main Ph I
Canal Embakment Stabilization
Utility Bldg 'L' Renovation
WWRF Expansion
WWRF Equipment Replacements: 410-55-802-535-
Project Number
East Water Plant Renovation
Wellheads & Equipment Rehabilitation: 410-55-800-533-000
Sewer Line Rehab: 410-55-801-535-000
Service Line Installation: 410-55-801-533-000
Economic Dev. & Incent: 410-55-800-552-000
Meter Repr. & Replacement: 410-55-800-533-000
FY 2014 Budget
This section is for capital improvement projects expenditures that cost over $100,000 and are funded by the Utility Fund. Theseexpenditures only reflect what will be the impact on FY 2013 Budget. All other details on these projects are in the 5-year CapitalImprovement Budget.
Monarch Lakes Park: 410-53-801-572-000
FY 2014Budget
FY 2011Actual
FY 2012Actual
FY 2013Budgeted
FY 2013Amended
Expenditure Summary
City of Miramar 496
Utility Fund Capital Improvement FY 2014 Budget
In FY 2013, the City transition from a division budget to a program based budget. This is the division budget section.
Division Expenditure Summary
Expenditure Detail Budget410‐80‐800‐513/536
Account # Account Description
410-80-800-5366666 Economic Development Incent 8,018 172,437 6891 Admin Bldg. Renovation 2,503 - 6894 WWRF Renovation & Improve - 48,822
Sub-Total 10,521 221,259 Sewer Line Rehab: 410-50-013-535
6671 Plan/Arch/Eng. - 10,400 6674 Construction - 513,644 6677 Contingencies - 14
Sub-Total - 524,058 Above Grnd Fuel Strg Tank: 410-50-016-539
6674 Construction - 3,042 Sub-Total - 3,042 Canal Embankment Stabilization:410-50-032-537
6671 Plan/Arch/Eng. - 48,027 Sub-Total - 48,027
Total 10,521 796,386
Budget Justification
606502606505606510
606511
606510
606510
606511606520
606502
FY 2012Actual
FY 2011Actual
WELLHEADS & EQUIPMENT REHABILITATION: This project will address deficiencies and process equipment rehabilitation that werebrought up during the Broward County Health Department inspection concerning City's wellheads, and East Water Treatment Plant'sPrecipitators and Lime Silo. And, ensure that these equipment meet the latest State rules and regulations.
EAST WATER PLANT RENOVATION: The East WTP was built in phases during the 1950's and 1970's. The older pipes and equipmentare well beyond their normal service life times, and repairing is no longer an option. In order to maintain safe plant operations and to stay incompliance with regulations, major improvements/replacement are necessary to ensure that we continue to meet operating permitconditions, and to carry us into more future reliability.
WWRF EQUIPMENT REPLACEMENTS: The Solids Processing Building, constructed in 1997 with the original plant, provides for sludgethickening and dewatering operations. Odors associated with these operations include hydrogen sulfide (rotten eggs) and other offensiveodors. To control the release of these odors into the atmosphere, the entire building should be ventilated through a 2-stage packed towerscrubber system. The scrubber system has been out of service, and is in need of an overhaul/replacement. There is also a need for plant-wide valve replacements. These valves are the original ones since Plant inception 17 years ago.
ECONOMIC DEVELOPMENT & INCENTIVE: The City of Miramar Utility Department is an Enterprise Fund which depends on economicgrowth, water and sewer services accounts and non-traditional means to maintain a stable funding strategy to comply with Utility AccountingPrinciples. Miramar has experienced a significant increase in foreclosure and reduction in water and sewer revenues resulting in a rateincrease. The intent of this project is to create economic boost to the existing infrastructure by leveraging City assets to increase water andsewer revenue opportunities such as marketing the City's facilities, expanding and creating non-traditional revenue opportunities at variouslocations to entice national, regional and international exposure that otherwise would have been primary local venues.
METER REPAIR & REPLACEMENT: Water meter upkeep is critical to the Utilities Department's operations. The average replacementcycle for a water meter is seven years before accuracy begins to noticeably deteriorate and adversely affect revenues. Other metercomponents, such as the radio transmitter units and batteries have a service life of 5 to 10 years. Over the next 5 years, over 1,000 meters,7,450 transmitter units and 4,000 batteries will need to be replaced. Newer meter components are covered by warranties, and are notincluded here.
SEWERE LINE REHAB: This is an on-going effort for Infiltration and Inflow (I & I) control in the wastewater collection system. The programwill address priority areas which have the most infiltration and inflows as determined through visual observations and televising the collectionsystem. Sanitary Sewer Evaluation Survey (SSES) are performed by staff, and recommendations for repairs are evaluated. This year, theproject will continue in the areas which have high infiltration and inflows and/or lift stations operating below standards. Total wastewaterflows to the treatment plant should be reduced through this aggressive infiltration and inflow control program, thereby reducing operationalcosts.
City of Miramar 497
Utility Debt Service Revenue Bonds
Description Fund 412
Revenues and Expenditures Detail Budget Summary
Beginning Fund Balance ($2,656,191) (3,237,958) (2,909,702) (2,909,702) (2,909,702)
Revenue by CategoryGeneral Taxes - - - - -
Permits, Fees, Special Assessment - - - - -
Intergovernmental Revenues - - - - -
Charges for Services - - - - -
Fines & Forfeitures - - - - -
Miscellaneous Revenues 287 12 300 300 -
Other Source - - - - - Transfer In fr Utility Fund - 898,500 895,900 895,900 898,500
Appropriation of Fund Balance - - - - -
Total 287 898,512 896,200 896,200 898,500
Expenditure by CategoryPersonnel Services - - - - -
Operating Expense 1,555 1,133 300 300 300
Capital Outlay - - - - -
Grants & Aids - - - - -
Total Operating Expenditures 1,555 1,133 300 300 300
Capital Improvement Program - - - - -
Debt Service 580,498 569,123 895,900 895,900 898,200
Transfer Out - - - - -
Total 582,054$ 570,257$ 896,200$ 896,200$ 898,500$
Excess/Deficiency (581,767) 328,255 - - -
Ending Fund Balance (3,237,958)$ (2,909,702)$ (2,909,702)$ (2,909,702)$ (2,909,702)$
FY 2013Budgeted
FY 2013Amended
FY 2014Budget
This fund was established to account for the debt service on the Utility System Refunding & Improvement Revenue Bonds, Series2004. The bond replaced the Utility System Revenue Note, Series 2001 that had an outstanding aggregate principal amount of$8,236,500. It also provided additional funds for water transmission and distribution mains, fire hydrants, and service lines withinthe eastern portion of the City.
FY 2014 Budget
FY 2011Actual
FY 2012Actual
City of Miramar 498
Utility Debt Service Revenue Bonds FY 2014 Budget
Revenue Projections
Account # Account Title
Miscellaneous Revenues361100/300 Interest Earnings/Inc./Dec FMV of Invest 287 12 300 300 -
Other Source381410 (389200) Transfer from Utility Fund - 898,500 895,900 895,900 898,500
Sub-total - 898,500 895,900 895,900 898,500
Total 287 898,512 896,200 896,200 898,500
Expenditure Detail Budget412‐70‐000‐517‐000‐
Account # Account Title
Operating Expense604905 Bank Service Charge - - 300 300 300
Sub-total - - 300 300 300 Debt Service
607127 Prin-04 CIP Refinance - - 350,000 350,000 365,000 607227 Interest-04 CIP Refinance - - 544,400 544,400 532,200 607322 Admin Costs - - 1,500 1,500 1,000
Sub-total - - 895,900 895,900 898,200
Total - - 896,200 896,200 898,500
In FY 2013, the City transition from a division budget to a program based budget. This is the division budget section.
Expenditure Budget412‐70‐900‐582 | 412‐90‐900‐582
Account # Account Title
Operating Expense3191 Prof Svcs. - Admin 1,500 1,125 4005 Bank Service Charge 55 8
Sub-total 1,555 1,133
412‐90‐900‐582
Debt Service7127 Principal-2004 CIP Refunding 325,000 340,000 7228 Interest-2004 CIP Refunding 567,690 556,315 7320 Cost of Issuance 8,240 8,240 7324 Bond Discount Amort. 4,568 4,568 7500 Debt Svc Contra Account (325,000) (340,000)
Sub-total 580,498 569,123
Total 582,054 570,257
FY 2011Actual
FY 2012Actual
FY 2013Budgeted
FY 2013Amended
FY 2014Budget
FY 2011Actual
FY 2012Actual
FY 2011Actual
FY 2012Actual
FY 2013Budgeted
FY 2013Amended
FY 2014Budget
City of Miramar 499
Utility Debt Service Rev Bond FY 2014 BudgetBudget Justification
Account # Account Description Justification
Revenue
381410 Trfr Fr Utility Fund This transfer is to pay for the debt service on the Utility System Refunding & Improvement Revenue Bonds, Series 2004.
Expense
604905 Bank Svc Charges Bank services charges for handling of accounts.
607127 Prin-04 CIP Refinance 2004 Utility System Refunding & Improvement Revenue Bonds (Principal)
607227 Interest 04 Cip Refinance 2004 Utility System Refunding & Improvement Revenue Bonds (Interest)
607322 Admin Costs This expenditure is for debt service bond administration cost.
City of Miramar 500
Utility Construction Revenue Bonds
Description Fund 413
Revenues and Expenditures Detail Budget Summary
Beginning Fund Balance $3,152,256 $1,102,692 $2,948,344 $2,948,344 $2,948,344
Revenue by CategoryGeneral Taxes - - - - -
Permits, Fees, Special Assessment - - - - -
Intergovernmental Revenues - - - - -
Charges for Services - - - - -
Fines & Forfeitures - - - - -
Miscellaneous Revenues 43,504 20,072 500 500 -
Transfer In 2,006,332 2,004,609 - - - - - - 3,264,134 -
Total 2,049,835$ 2,024,681$ 500$ 3,264,634$ -$
Expenditure by CategoryPersonnel Services - - - - -
Operating Expense - 65 500 500 -
Capital Outlay - - - 3,264,134 -
Grants & Aids - - - - -
Total Operating Expenditures - 65 500 3,264,634 - Capital Improvement Program 4,099,399 2,691,551 - - -
Debt Service - - - - - Other Uses - (2,512,586) - - -
Transfer Out - - - - -
Total 4,099,399$ 179,030$ 500$ 3,264,634$ -$
Excess/Deficiency (2,049,564) 1,845,651 - - -
Ending Fund Balance 1,102,692$ 2,948,344$ 2,948,344$ 2,948,344$ 2,948,344$
Account # Account Title
Miscellaneous 361100/300 Interest Earnings/Inc./Dec FMV of Invest 43,504 20,072 500 500 - 399900 CIP Carryover - - - 3,264,134 -
Sub-total 43,504 20,072 500 3,264,634 -
Other Source381142 Transfer in from Debt Service 2,006,332 - - - - 381410 Transfer in from Utilities - 2,004,609 - - -
Sub-total 2,006,332 2,004,609 - - -
Total 2,049,835 2,024,681 500 3,264,634 -
Carry Over
Revenue Projections FY 2011Actual
FY 2012Actual
FY 2013Budgeted
FY 2013Amended
FY 2014Budget
FY 2014 Budget
FY 2011Actual
FY 2012Actual
FY 2013Budgeted
FY 2013Amended
FY 2014Budget
This fund was established to account for proceeds and expenditures associated with the Utilities Revenue Bond issued for capitalprojects.
City of Miramar 501
Utility Construction Revenue Bonds FY 2014 Budget
Expenditure Detail Budget413-90-000-590-000
Account # Account Title
Operating Expense604905 Bank Service Charge - - 500 500 -
Capital Improvement Hist. Mir. Infr. Improv Ph. II IRI-52003
606502 CIP-Plan/Design/Eng - - - 57,929 - 606505 CIP-Permits - - - 33,105 - 606510 CIP-Construction - - - 642,487 - 606520 CIP-Contingency - - - 400,000 -
Sub-total - - - 1,133,521 -
WWTP Expansion IRI-52005606502 CIP-Plan/Design/Eng - - - 28,845 - 606510 CIP-Construction - - - 696,061 - 606511 CIP-Furniture & Fixtures - - - 92,955 -
Sub-total - - - 817,862 -
WWRF Expansion IRI-52011606505 CIP-Permits - - - 22,556 - 606510 CIP-Construction - - - 665,900 - 606502 CIP-Plan/Design/Eng - - - 201,500 - 606511 CIP-Furniture & Fixtures - - - 100,000 -
Sub-total - - - 989,956 -
Recl. Water Fac. Expan. IRI-52012606502 CIP-Plan/Design/Eng - - - 12,600 - 606505 CIP-Permits - - - 300 - 606510 CIP-Construction - - - 309,527 - 606511 CIP-Furniture & Fixtures - - - 367 -
Subtotal - - - 322,794 -
Total - - 500 3,264,634 -
In FY 2013, the City transition from a division budget to a program based budget. This is the division budget section.
Expenditure Detail Budget413-Various
Account # Account Title
Operating Expense4005 Bank Service Charge - 65
Sub-total - 65 Capital ImprovementReclaimed Water Distribution: 413-50-014-533
6671 Plans/Design/Engineer 34,527 - 6673 Permits 300 - 6674 Construction 332,972 498,933 6675 Furniture, Fixtures - 4,633
Sub-total 367,799 503,566 Historic Miramar Infrastructure: 413-50-022-541
6671 Plans/Design/Engineer 265,950 107,688 6673 Permits - 16,895 6674 Construction 2,545,719 1,428,423 6677 Contingency - -
Sub-total 2,811,669 1,553,005 413-90-900-590
6634 E Treatment Plant 47,006 141,893 6833 W Water Plant 213,659 374,742 6836 WWPE-SFWM - - 6894 WWRF Renovation 659,265 118,344 6900 Capital Asset Clearing - (2,512,586)
Sub-total 919,931 (1,877,606)
Total 4,099,399 179,030
FY 2011Actual
FY 2012Actual
FY 2013Budgeted
FY 2013Amended
FY 2014Budget
FY 2011Actual
FY 2012Actual
City of Miramar 502
CIAC Fu
nd
Contribution In Aid Of Construction
Description Fund 414
Revenues and Expenditures Detail Budget Summary
Beginning Fund Balance 29,707,517$ 30,296,866$ 31,518,470$ 31,518,470$ 29,388,441$
Revenue by CategoryGeneral Taxes - - - - - Permits, Fees, Special Assessment 1,498,857 496,822 1,805,800 1,805,800 1,881,300 Intergovernmental Revenues 75,600 - - - - Charges for Services - - - - - Fines & Forfeitures - - - - - Miscellaneous Revenues 17,673 19,286 17,000 17,000 19,000 Other Sources - - - - - Transfer In fr Utility Fund - 1,171,300 543,900 543,900 543,300 Carryover - - - 2,130,029 - Total 1,592,130$ 1,687,408$ 2,366,700$ 4,496,729$ 2,443,600$
Expenditures by CategoryPersonnel Services - - - - - Operating Expense 4,130 276 2,000 2,000 2,000 Departmental Capital Outlay - - - - - Total Operating Expenditures 4,130 276 2,000 2,000 2,000 Capital Improvement Program 673,709 156,944 1,750,000 3,880,029 965,000 Debt Service 324,942 306,696 543,900 543,900 543,300 Other - - 70,800 70,800 71,100 Transfer Out - 1,888 - - 862,200 Total 1,002,781$ 465,804$ 2,366,700$ 4,496,729$ 2,443,600$
Excess/Deficiency 589,349 1,221,604 - (2,130,029) -
Ending Fund Balance 30,296,866$ 31,518,470$ 31,518,470$ 29,388,441$ 29,388,441$
Revenue Projections
Account # Account Description
Permits, Fees, Special Assessment324210 Impact Fees-Water 539,797 245,538 918,800 918,800 444,000 324211 Impact Fees-Wastewater 959,061 249,396 887,000 887,000 1,239,000 324212 Impact Fees-Water-Dev - - - - 178,600 324213 Impact Fees-Wastewater-Dev - - - - 19,700 324509 Water Impact Fee Dev. - 1,132 - - - 324510 Wastewater Impact Fee Dev. - 756 - - -
Sub-total 1,498,857 496,822 1,805,800 1,805,800 1,881,300 Intergovernmental Revenues
334813 SFWMD-Stormwater Reimb. 75,600 - - - - Sub-Total 75,600 - - - - Miscellaneous Revenues
361100/300 Interest Earnings /Inc. (Dec) FMV of Investment 17,673 19,286 17,000 17,000 19,000 Sub-total 17,673 19,286 17,000 17,000 19,000 Other Source
381410 Transfer in from Utility Fund - 1,171,300 543,900 543,900 543,300 399903 CIAC Carryover - - - 2,130,029 -
Sub-total - 1,171,300 543,900 2,673,929 543,300
Total 1,592,130 1,687,408 2,366,700 4,496,729 2,443,600
FY 2014 Budget
This fund was established to account for impact fees received from new development and restricted by Ordinance to be used forCapital Improvements for the City’s water and wastewater infrastructure needs.
The Utility Department has oversight for this fund.
FY 2011Actual
FY 2012Actual
FY 2013Budgeted
FY 2013Amended
FY 2014Budget
FY 2013Amended
FY 2014Budget
FY 2011Actual
FY 2012Actual
FY 2013Budgeted
City of Miramar 503
Contribution In Aid Of Construction FY 2014 Budget
Expenditure Detail Budget
Account # Account Title
Operating Expense: 414-90-000-590-000604905 Bank Service Charge - - 2,000 2,000 2,000
Sub-total - - 2,000 2,000 2,000 Other Uses
609906 Renewal & Replacement Reserve - - 70,800 70,800 71,100 Sub-total - - 70,800 70,800 71,100 Debt Service: 414-70-000-517-000
607132 Prin-SRL Infrastructure - - 372,600 372,600 380,200 607134 Prin-SRL Wastewater - - 37,500 37,500 38,300 607232 Interest-SRL Infrastructure - - 128,500 128,500 120,600 607234 Interest-SRL Wastewater - - 5,300 5,300 4,200
Sub-total - - 543,900 543,900 543,300 Capital Improvement
606510 CIP Construction IRI-52001 - - - 22,496 - Sub-total - - - 22,496 -
606510 CIP Construction IRI-52002 - - - 159,305 - Sub-total - - - 159,305 -
606502 Plans/Design/Engineer IRI-52010 - - 215,000 237,369 - 606505 Permits - - 40,000 42,000 - 606510 Construction - - 1,095,000 1,948,428 - 606520 Contingency - - 100,000 102,000 - 606511 CIP Furniture - - - 10,000 -
Sub-total - - 1,450,000 2,339,797 -
606502 Plans/Design/Engineer IRI-52012 - - - 90,100 - 606505 Permits - - - 12,300 - 606510 Construction - - - 300,000 - 606520 Contingency - - - - - 606511 CIP Furniture - - - - -
Sub-total - - - 402,400 -
606520 Contingency IRI-52013 - - - 109,000 - Sub-total - - - 109,000 -
606502 Plans/Design/Engineer IRI-52019 - - - 35,000 - 606505 Permits - - - 5,000 - 606510 Construction - - - 410,000 - 606520 Contingency - - - 50,000 -
Sub-total - - - 500,000 -
606505 Permits IRI-52020 - - - 975 - Sub-total - - - 975 -
606502 Plans/Design/Engineer IRI-52027 - - 25,000 25,000 - 606505 Permits - - 5,000 5,000 - 606510 Construction - - 110,000 110,000 - 606520 Contingency - - 10,000 10,000 -
Sub-total - - 150,000 150,000 -
606502 Plans/Design/Engineer IRI-52028 - - 60,000 34,000 - 606505 Permits - - 5,000 5,000 - 606510 Construction - - 75,000 101,000 - 606520 Contingency - - 10,000 10,000 -
Sub-total - - 150,000 150,000 -
606502 CIP-Plan/Design/Eng IRI-52032 - - - 3,356 - Sub-total - - - 3,356 -
606510 CIP Construction IRI-52033 - - - 42,700 - Sub-total - - - 42,700 -
EWP Renovation :414-55-800-533-000
Effluent Disp. Interc. w/ P.Pines: 414-55-800-535-000
Util. excess capacity: 414-55-800-536-000
E. Redev. Trans & Distr.:414-55-801-533-000
Reclaim Water Distr. Sys. Exp.: 414-55-802-533-000
414-Various Project Number
FY 2011Actual
FY 2012Actual
FY 2013Budgeted
E. Redev. Septic Tnk. Conv.:414-55-801-535-000
Reuse Main-Vizcaya Park: 414-53-800-533-000
Stormwater Reuse: 414-53-800-538-000
FY 2013Amended
FY 2014Budget
E Mir Fire Hydrants/Lines Imp: 414-53-800-529-000
Util Encase-FL Turnpike, Mir Pky: 414-53-800-536-000
Reuse Main-Pembroke Rd: 414-53-801-533-000
City of Miramar 504
Contribution In Aid Of Construction FY 2014 Budget
Expenditure Detail Budget
Account # Account Title
606502 CIP Design/Plan/Eng IRI-52038 - - - - 50,000 606510 CIP Construction - - - - 365,000 606511 CIP-Furniture Fixtures & Equip - - - - 25,000 6066520 Contingency - - - - 55,000
Sub-total - - - - 495,000
606510 CIP- Construction IRI-52039 - - - - 170,000 Sub-total - - - - 170,000 Historic Mir Infrastructure Improve Ph III: 414-55-
606502 CIP Design/Plan/Eng 300,000 Sub-total - - - - 300,000 Other Uses: 414-90-000-581-000
691410 Transfer to Utility Fund - - - - 862,200 Sub-total - - - - 862,200
Total - - 2,366,700 4,496,729 2,443,600
In FY 2013, the City transition from a division budget to a program based budget. This is the division budget section.
710-50- | 710-90-900-590
Operating Expense4005 Bank Service Charge 4,130 276
Sub-total 4,130 276 Capital Improvement ProjectsE Mir Fire Hydrant & Line:710-50-008-529
6671 Plans/Design/Engineer 1,340 29,478 6674 Construction - 726,272
Sub-total 1,340 755,750 Reclaimed Water Expansion:710-50-014-533
6671 Plans/Design/Engineer 19,793 27,707 6673 Permits 2,649 100 6674 Construction 447,400 -
Sub-total 469,842 27,807 Lift Stat Scada Sys: 710-50-015-535
6675 Furniture & Fixture 20,000 - Sub-total 20,000 - Reuse Main Ext-Vizcaya Pk:710-50-033-533
6673 Permits - 1,585 6674 Construction - 98,186
Sub-total - 99,771 710-50-900-590
6634 E Treatment Plant 3,777 70,150 6646 E Redev Trans & Dist. 836 62,828 6665 PW/Ut Admin Furn & Fix 333 - 6802 Meters & Boxes 167,986 - 6834 Stormwater Reuse 9,596 15,219 6900 Capital Asset Clearing - (874,581)
Sub-total 182,528 (726,384) Debt Service-590
4005 Bank Service Charge - 604 7133 Principal- Stormwater Revolv. Ln 41,623 42,949 7134 Principal-Wastewater Revolv. Ln 811,923 829,358 7262 Int. Revolv. Ln Stormwater 8,731 7,397 7263 Int. Revolv. Ln Wastewater/Infrastructure 316,210 298,695 7500 Debt Svc Contra Account (853,546) (872,307)
Sub-total 324,942 306,696 Transfer
9113 Trfr to Utility Fund - 1,888 Sub-total - 1,888
Total 1,002,781 465,804
FY 2014Budget
FY 2011Actual
FY 2012Actual
FY 2011Actual
FY 2012Actual
FY 2013Budgeted
West Floridian Well F1 Rehabilitation: 414-55-804-533
WWTP Lab & Office Space: 414-55-803-533-000
Project Number
FY 2013Amended
City of Miramar 505
Contribution in Aid to Construction FY 2014 BudgetBudget Justification
Account # Account Description Justification
Revenue
324210 Impact Fees-Water These line items represent impact fees collected from developers to be used for various Capital Improvements related to utility infrastructure.
324211 Impact Fees-Wastewater These line items represent impact fees collected from developers to be used for various Capital Improvements related to utility infrastructure.
324212 Impact Fees-Water-Dev These line items represent impact fees collected from developers to be used for various Capital Improvements related to utility infrastructure.
324213 Impact Fees-Wastewater-Dev These line items represent impact fees collected from developers to be used for various Capital Improvements related to utility infrastructure.
361100 Interest Earnings Revenue from Interest
381410 Trfr Fr Utility Fund This transfer is for State Revolving Loan principal and interest debt service.
Expense
604905 Bank Svc Charges Bank services charges for handling of accounts.
606502 CIP-Plan/Design/Eng Address deficiencies and process equipment rehabilitation that were brought up during the Broward County Health Department inspection concerning City's wellheads, and East Water Treatment Plant's Precipitators and Lime Silo. And, ensure that these equipment meet the latest State rules and regulations.
606510 CIP-Construction In order to ensure against sample cross-contamination and other sources of interference during testing, industry-standard setbacks and barriers between sampling stations must be met. Sufficient and appropriate storage space must also be available for sample-holding, glassware, stock solution and hazardous materials inventories. Supervising staff must have adequate office space and provisions for document control. Access control through the lab is also essential for ensuring effective quality control/assurance and lab security. Construction of this new facility would allow for the continuity of existing services during construction, and the area currently occupied by the lab could be made available for plant operations staff needs.
606511 CIP-Furniture Fixtures & Equip
In order to ensure against sample cross-contamination and other sources of interference during testing, industry-standard setbacks and barriers between sampling stations must be met. Sufficient and appropriate storage space must also be available for sample-holding, glassware, stock solution and hazardous materials inventories. Supervising staff must have adequate office space and provisions for document control. Access control through the lab is also essential for ensuring effective quality control/assurance and lab security. Construction of this new facility would allow for the continuity of existing services during construction, and the area currently occupied by the lab could be made available for plant operations staff needs.
606520 CIP-Contingency In order to ensure against sample cross-contamination and other sources of interference during testing, industry-standard setbacks and barriers between sampling stations must be met. Sufficient and appropriate storage space must also be available for sample-holding, glassware, stock solution and hazardous materials inventories. Supervising staff must have adequate office space and provisions for document control. Access control through the lab is also essential for ensuring effective quality control/assurance and lab security. Construction of this new facility would allow for the continuity of existing services during construction, and the area currently occupied by the lab could be made available for plant operations staff needs.
607132 Prin-SRL Infrastructure State Revolving Loan - Wastewater / Stormwater Infrastructure (Principal)
607133 Prin-St Revolv Ln Strmwtr State Revolving Loan - Stormwater
607134 Prin-St Revolv Ln Wstwtr State Revolving Loan - Wastewater (Principal)
607232 Int-SRL Infrastructure State Revolving Loan - Wastewater / Stormwater Infrastructure (Interest)
607233 Int-Revolv Ln Stormwater State Revolving Loan - Stormwater (Interest)
607234 Int-Revolv Ln Wastewater State Revolving Loan Wastewater (Interest)
609906 Renewal & Replace Reserve This is a reserve for the CIAC Fund.
691410 Transfer to Utility This transfer from CIAC to Utilities fund is to be used for Capital Improvements for the City’s water and wastewater infrastructure needs.
City of Miramar 506
Storm
wate
r Main
tenan
ce
Public Works Department
Assistant PW Director
Public Works Director
General Services Manager
Field Service Manager
Asst. Facilities Manager
Asst. Facilities Superintendent
Building Maint. II(3)
Building Maint. I(4)
Custodian P/T
Transportation Supervisor
Lead Mechanic
Bus Operator I P/T (2)
Auto Mechanic II
(2)
Fleet Procurement
Specialist
Auto Mechanic I(2)
Asst. Field Ops Superintendent
Streets
Streets Maint II
(2) Street Maint I
(2)
Lead Maintenance
(2)
Landscape Inspector
Maintenance IIMaintenance I
(4)Maintenance Wkr P/T (6)
Asst. Field Ops Superintendent
Stormwater
Heavy Equipment Operator I
(2)
Stormwater Operator I
(3)
Maintenance II
(3)Maintenance I
(2)
Maintenance Supervisor
(2)
Lead Maintenance
(3)
Stormwater Operator II
Field Serivce Worker (P/T)
( )
Executive Asst. to Director PW Outreach Administrator
Administration Services Coordinator
Administrative CoordinatorOffice AdministratorAdmin. Secretary II
Maintenance II
Equipment Operator II
Solid Waste Manager
Bus Operator II P/T (9)
Transportation AdministrativeSuperintendent
Building
Tradesperson
Asst. Field Ops Superintendent
Field Operations
Lead Maintenance
(2)
Streets & Drainage Engineer
Equipment Operator II Irrigation
Maintenance
Building Maintenance Supervisor
Administration Superintendent
Transportation Technician
Fleet Supervisor Recycling
Coordinator
Electrician I(2)
PW
Field Svcs Superintendent
AC Technician
Facilities Planner
Assistant City
Manager of Operational Services
Service Writer Administrator
Maintenance II
Maintenance I
Solid Waste Technician
Stormwater Management
Mission
Department Overview
■
■ Comply with NPDES best management practices.■
■
■
■ Protect vehicular and non-vehicular traffic.■ Increased life safety and a proactive approach to limiting property damage issues.
12.3.
Performance Measures
Output- - - 156- - - 946- - - 12- - - 1,000
Efficiency/EffectivenessObjective: Outcome: Protect vehicular and non-vehicular trafficGoals: 3
Number of debris collection activities for city waterways per yrNumber of catch basins inspected and/or cleaned per yearNumber of outfall inspections and/or cleanings per yearTotal miles of streets swept per year
Inspect and maintain City's guardrail systems.
Prevent floodingReduce the amount of pollutants in City waterwaysComply with NPDES annual reporting requirements
FY 2010 Actual
FY 2011 Actual
FY 2012 Actual
FY 2013 Projected
Inspect waterways in an effort to address hazardous conditions.
Inspect and maintain the City's guardrail systems.Protect the City's drainage conveyance infrastructure.
Key Intended Outcomes of InvestmentMaintaining the canals prevents flood and property damage.
Goals for FY 14
The Flood Protection and Pollution Control staff ensures the safety of all commercial and residential properties which is a vitalservice of the City. The activities include street sweeping and complies with the best management practices of the NationalPollution Discharge and Elimination System (NPDES) Stormwater ordinance requirements. The City is a participant in theNational Flood Insurance Protection (NFIP) and Community Rating System (CRS) which allows residents and business owners toreceive a discount on their flood insurance premiums.
The Drainage Structure Cleaning and Inspection (VacCon) services remove debris from catch basins and pipes throughout thecity to prevent flooding.
The Guardrail Maintenance provides protection of vehicular traffic from driving into canals and waterways, and includes periodicinspections of guardrails throughout the City.
This program is managed by the Public Works Department and is comprised of 13.5 budgeted positions, 13 full-time and 1 part-time employees.
Objectives
FY 2014 Budget
To provide Stormwater Management services by maintaining City waterways keeping them free of debris and excessive aquaticvegetation; minimize flooding, and improve water quality in accordance with the National Pollution Discharge and EliminationSystem (NPDES) best management practices.
The Stormwater Management program encompasses Canal Management, Flood Protection, Pollution Control, DrainageInstallation and Guardrail Maintenance.
Canal Management ensures the cleanliness of city maintained waterways, keeping them free of debris and aquatic vegetation.Staff controls the aquatic vegetation by applying chemicals as needed. The removal of tree limbs/roots is also an importantaspect of canal management taking a proactive approach to avoid the potential for hazardous pipe obstructions.
City of Miramar 507
Stormwater Management FY 2014 Budget
FY 2014Goal Actual Goal Projected Goal
- - $42 / $36 $23 -NEW 80%
Objective: Comply with NPDES best management practices.Outcome: Increased life safety and a proactive approach to limiting property damage issuesGoals: 2, 3
FY 2014Goal Actual Goal Projected Goal
- - $220 $166 -- - 100% 100% -- - 100% 100% -- - - NEW 300 lbs- - - NEW 150 lbs- - - NEW 70 cubic yards
Objective: Outcome: Goals: 2
FY 2014Goal Actual Goal Projected Goal
- - 12,898 - -- - 468 - -- - 100% - -
% of catch basins inspected and cleaned - - 100% - -NEW Yes
Program Revenues, Expenditures & Position Summary
Dedicated Revenues Account #
R343950 - - 2,516,100 2,516,100 2,694,300
Expenditures by CategoryPersonnel Services - - 889,400 889,400 993,100
Operating Expense - - 743,300 743,300 748,100
Debt Service - - 639,400 639,400 684,200
Capital Outlay - - - 6,717 213,100 Capital Improvement - - 255,000 255,000 170,000
Total $ - $ - $ 2,527,100 $ 2,533,817 $ 2,808,500
- - 12.5 12.5 14.5
Position DetailAdministrative Secretary II - - 1.0 1.0 1.0 Assistant Field Operations Superintendent - - 2.0 2.0 1.0 Field Service Manager - - - - 1.0 Heavy Equipment Operator I - - 2.0 2.0 2.0 Lead Maintenance - - 1.0 1.0 2.0 Maintenance I P/T - - 0.5 0.5 0.5
- - 1.0 1.0 1.0 Stormwater Operator I - - 3.0 3.0 3.0 Stormwater Operator II - - 1.0 1.0 1.0 Streets & Drainage Engineer - - - - 1.0
Total - - 11.5 11.5 13.5
Positions by ProgramStormwater Management
Maintenance II
* 2 Positions split with Public Works
FY 2011 Actual
FY 2012 Actual
FY 2013 Budgeted
FY 2013 Amended
FY 2014 Budget
Stormwater Fees
FY 2012 FY 2013
Linear footage of pipes cleaned and reported to Broward County# of drainage structures cleaned and reported to Broward County% of waterway related complaints handled within 24/48 hrs.
NPDES report submitted complete and on time
Total nitrogen loading removed (lbs) from street sweeping Total phosphorus loadings removed (lbs) from street sweeping Total cubic yards of litter removed from canals/waterways
Inspect waterways in an effort to address hazardous conditionsMaintaining the canals prevents flood and property damage
Average cost per linear foot for installation of guardrails% of total catch basins inspected and/or cleaned per year
FY 2012 FY 2013
Average cost of chemical application for cleaning of waterways% of NPDES reports submitted to Broward County on time
FY 2012 FY 2013
% of NFIP CRS submitted to appropriate agency
City of Miramar 508
Stormwater Management FY 2014 Budget
Revenues and Expenditures Detail Budget Summary
Beginning Fund Balance -$ -$ -$ -$ -$
Revenue by CategoryGeneral Taxes - - - - -
Permits, Fees, Special Assessment - - - - -
Intergovernmental Revenues - - - - -
Charges for Services - - 2,516,100 2,516,100 2,694,300
Fines & Forfeitures - - - - -
Miscellaneous Revenues - - 11,000 11,000 -
Transfer In - - - 6,717 - Appropriation of Fund Balance - - - - 114,200
Total -$ -$ 2,527,100$ 2,533,817$ 2,808,500$
Expenditures by CategoryPersonnel Services - - 889,400 889,400 993,100
Operating Expense - - 743,300 743,300 748,100 Capital Outlay - - - 6,717 213,100
Total Operating Expenditures - - 1,632,700 1,639,417 1,954,300 Capital Improvement - - 255,000 255,000 170,000
Debt Service - - 639,400 639,400 684,200 Transfer Out - - - - -
Total -$ -$ 2,527,100$ 2,533,817$ 2,808,500$
Excess/Deficiency - - - - -
Ending Fund Balance -$ -$ -$ -$ -$
Revenue Projections
Account # Account Title
Charges for Services343950 Stormwater Fees - - 2,516,100 2,516,100 2,694,300
Sub Total - - 2,516,100 2,516,100 2,694,300
Miscellaneous Revenues361100/300 Interest Earning|Inc/Dec FMV of Investment - - 11,000 11,000 -
381410 Trfr fr Utility Fund - - 6,717 - 399999 Appropriation of Fund Balance - - - 114,200
Sub Total - - 11,000 17,717 114,200
Total - - 2,527,100 2,533,817 2,808,500
FY 2013 Budgeted
FY 2013 Amended
FY 2014 Budget
FY 2011 Actual
FY 2012 Actual
FY 2013 Budgeted
FY 2013 Amended
FY 2014 Budget
FY 2011 Actual
FY 2012 Actual
City of Miramar 509
Stormwater Fund FY 2014 Budget
Stormwater
Account # Account Title FY 2011 Actual
FY 2012 Actual
FY 2013 Budget
FY 2013 Amended
FY 2014 Budget
Personnel Services 601200 Employee Salaries - - $510,500 $510,500 $633,500601205 Lump Sum Payout - Accrued Time - - - - $6,100601210 Non-Pensionable Earnings - - $28,000 $28,000 $20,600601400 Overtime-General - - $42,600 $42,600 $20,400602100 FICA & MICA - - $39,100 $39,100 $48,500602210 Pension-General - - $105,700 $105,700 $105,000602235 Pension-Senior Mgmt - - $7,500 $7,500 $23,500602260 Pension-401 - - $2,500 $2,500 $3,700602265 Pension-457 - - $700 $700 $1,000602304 Health Insurance-PPO - - $41,800 $41,800 $19,900602305 Health Insurance-HMO - - $58,200 $58,200 $81,800602306 Dental Insurance-PPO - - $5,300 $5,300 $4,700602307 Dental Insurance-HMO - - $500 $500 $1,400602309 Basic Life Insurance - - $1,100 $1,100 $1,200602311 Long-Term Disability Ins - - $2,600 $2,600 $3,000602400 Workers' Compensation - - $43,300 $43,300 $18,800
Personnel Services Total - - $889,400 $889,400 $993,100Operating Expense
603111 Rev Enhancement - - $9,000 $9,000 -603141 Existing Employee Screening - - $300 $300 $300603190 Prof Svc-Other - - $2,800 $2,800 $17,800603400 Contract Svc-Other - - $26,400 $26,400 $38,500603450 Aquatic Plant Control - - $3,000 $3,000 $3,000604100 Communication Services - - $4,400 $4,400 $3,300604400 Leased Equipment - - $5,000 $5,000 $5,000604500 Property & Liability Ins - - $41,900 $41,900 $51,700604610 R&M Vehicles - - $87,500 $87,500 $99,000604640 R&M Machinery - - $5,000 $5,000 $5,000604663 R&M Stormwater - - $32,300 $32,300 $32,300604673 Landfill & Trash - - $2,500 $2,500 $2,500604700 Printing & Binding Svc - - $1,300 $1,300 $6,300604901 Credit Card Svc Fees - - $9,000 $9,000 $9,000604905 Bank Svc Charges - - $1,100 $1,100 $1,100604915 Pmt in Lieu of Taxes - - $72,000 $72,000 $72,000604920 Licenses & Permit Fees - - $35,500 $35,500 $29,500604930 Record Storage Charges - - $1,200 $1,200 $1,200604988 Retiree Expenses to Gen Fund - - $13,300 $13,300 -604989 MIS Internal Svc Chgs - - $24,600 $24,600 $12,900604996 Admin Chg from Gen Fund - - $290,900 $290,900 $290,900605220 Vehicle Fuel-On-Site - - $28,200 $28,200 $23,000605240 Uniforms Cost - - $6,000 $6,000 $4,000605242 Protective Clothing - - $2,400 $2,400 $2,400605246 Safety Equipment Supplies - - $3,000 $3,000 $3,900605252 Small Tools - - $7,500 $7,500 $4,700605280 Chemicals - - $21,000 $21,000 $21,100605290 Other Operating Supplies - - $3,200 $3,200 $3,200605410 Subscriptions & Memberships - - $2,000 $2,000 $2,000605500 Training-General - - $1,000 $1,000 $2,500
Operating Expense Total - - $743,300 $743,300 $748,100Dept Capital Outlay
606400 Machinery & Equipment - - - $6,717 $51,100606440 Vehicles Purchase - - - - $162,000
Dept Capital Outlay Total - - - $6,717 $213,100Capital Improvement
606514 CIP-Vehicles - - $255,000 $255,000 $170,000
Capital Improvement Total - - $255,000 $255,000 $170,000
Total - - $1,887,700 $1,894,417 $2,124,300
City of Miramar 510
Stormwater Fund FY 2014 Budget
Debt Service
Account # Account Title FY 2011 Actual
FY 2012 Actual
FY 2013 Budget
FY 2013 Amended
FY 2014 Budget
Debt Service 607132 Prin-SRL Infrastructure - - $437,800 $437,800 $447,000607133 Prin-St Revolv Ln Strmwtr - - $44,300 $44,300 $45,800607135 Prin-07 Util System Bond - - - - $15,200607232 Int-SRL Infrastructure - - $151,000 $151,000 $141,800607233 Int-Revolv Ln Stormwater - - $6,300 $6,300 $5,000607235 Interest-Util Sys Bond 07 - - - - $29,400
Debt Service Total - - $639,400 $639,400 $684,200
Total - - $639,400 $639,400 $684,200
City of Miramar 511
Stormwater Fund FY 2014 BudgetBudget Justification
Account # Account Description Justification
Revenue
343950 Stormwater Fees collected from through monthly utility billings to residents and commercial entities. These funds are restricted for use on Stormwater related projects.
Expense
601400 Overtime-General Allocated for overtime costs
601410 Overtime-Holiday This expenditure is for regular and overtime hours worked on contractual holidays, to include days worked and not worked per the individual collective bargaining agreements.
603141 Existing Employee Screening Employee Screening
603190 Prof Svc-Other Funding for services required for Stormwater fees and other professional matters related to Stormwater including funding for surveys, and studies relating to Stormwater Management, and NPDES requirements.
603400 Contract Svc-Other This line item represents funds for services performed by outside contractors such as street sweeping, canal level monitoring, tree removal from canal embankments, and mitigation maintenance.
603450 Aquatic Plant Control Provides funding for services provided by outside contractors licensed to chemically treat canals and lakes within the City of Miramar's jurisdiction (i.e., East of University Drive).
604100 Communication Services This cost is for the cell phones and hand held units.
604301 Electricity Svc This account represents allocated costs for electricity usage.
604400 Leased Equipment This expenditure represents costs for equipment rental not owned by the City and seldom use.
604500 Property & Liability Ins This account represents allocated property and liability insurance premiums
604610 R&M Vehicles This account represents costs associated with repair and maintenance of city vehicles
604640 R&M Machinery This line item is for cost to repair and maintain all large and small power equipment utilized in operations such as: carpentry power tools, pressure cleaning equipment, etc.
604663 R&M Stormwater This line item represents anticipated cost associated with the fountain, drainage and canal maintenance.
604673 Landfill & Trash This line item represents fees associated with transporting debris to Broward County dump sites.
604700 Printing & Binding Svc Funds to print monthly utility bills, late notices, special envelopes and a new resident brochure.
604901 Credit Card Svc Fees Bank charges for handling credit card payments.
604905 Bank Svc Charges Payment in Lieu of Taxes
604915 Pmt in Lieu of Taxes This account is for payment that property owners are not subject to taxes and make the city compensate for services that the property owners receive that is normally financed through property taxes.
604920 Licenses & Permit Fees This cost is associated with obtaining and renewing of generator, elevator, fuel storage tanks user permits to meet regulatory requirements for all City buildings.
604930 Record Storage Charges Anticipated cost for preparation of records for microfilming/optical disc scanning; offsite records storage and retrieval, equipment lease and supplies and on-going records management for the City.
604988 Retiree Expenses to Gen Fund
This account creates the financial capacity to act quickly and decisively to secure the long-term financial stability of post employment obligations, including retirement and health insurance.
604989 MIS Internal Svc Chgs This account represents technology related costs such as leased computers, internet, support, telephone, network, computer licenses, and database needs
604996 Admin Chg from Gen Fund This is for utility expenses charged to general which is in lieu of transfer.
605220 Vehicle Fuel-On-Site This account covers the cost of gas and oil used for city vehicles
605240 Uniforms Cost This represents the cost of uniforms, shoes, shirts, jackets and hats for employees.
605242 Protective Clothing This expenditure is for safety clothing.
605246 Safety Equipment Supplies This expenditure is for safety equipment.
City of Miramar 512
Stormwater Fund FY 2014 BudgetBudget Justification
Account # Account Description Justification
605252 Small Tools This cost is for new and replacement of small hand and power tools and other related accessories.
605280 Chemicals This line item represents the cost for fertilizers, pesticides, herbicides, drying agents, dyes, defamers, cleaners and sanitary agents needed to maintain canals and waterways.
605290 Other Operating Supplies Costs include equipment such as calculators etc. that are budgeted in another line item.
605410 Subscriptions & Memberships This line item is for the cost to maintain Florida Stormwater Association membership.
605500 Training-General This cost is for general training to retain the highest qualified personnel.
606400 Machinery & Equipment To procure small aluminum boat and outboard motor that can be launched manually without entering private property.
606440 Vehicles Purchase This line item represents funding to purchase a replacement dump truck, 2 Ford F-150s,and a mini excavator with a track-hoe and trailer.
606514 CIP-Vehicles Acquisition of a Clam Truck will enable staff to immediately respond to requests for clearing debris from major roadways after occurrence of an emergency event such as a hurricane. Technological advancements have made grapple trucks more advantageous to cities with their new design and advances in hydraulic technology, resulting in making them more efficient, versatile and reliable. The versatility of this equipment enables it to accomplish work easily. This versatile equipment will also act as a revenue generator for the City enabling the city to perform debris management services typically contracted.
607132 Prin-SRL Infrastructure State Revolving Loan - Wastewater / Stormwater Infrastructure (Principal)
607133 Prin-St Revolv Ln Strmwtr State Revolving Loan - Stormwater (Principal)
607135 Prin-07 Util System Bond Utility System Improvement Revenue Bonds (Principal)
607232 Int-SRL Infrastructure State Revolving Loan - Wastewater / Stormwater Infrastructure (Interest)
607233 Int-Revolv Ln Stormwater State Revolving Loan - Stormwater (Interest)
607235 Interest-Util Sys Bond 07 Utility System Improvement Revenue Bonds (Interest)
City of Miramar 513
Cultu
ral Affairs
Director of Cultural Affairs
Assistant City Manager Operational Services
Deputy Director. Marketing & Revenue Enhancement Development
Executive Assistant to the Director
Food & Beverage Operations Manager
Event & Venue Promotions Administrator
Cultural Affairs Department
Marketing & Promotions Manager
Operation Manager
Food & Beverage Svcs Coordinator
Event Aide (P/T Temp)
Banquet Supervisor Production
Administrator
CA Education Program Coordinator
Customer Service Specialist I
Recreation Aide III (P/T Seasonal - 2)
Production Manager
Production Superintendent
Box Office Manager
Box Office Supervisor
Box Office Assistant
Administrative Coordinator
Program Manager
Needs Review
*
Recreation Aide I (P/T Seasonal - 3)
This department is also support by as needed staff
Cultural Affairs
Mission
1. Administration 2.3.4.5.
■
■■■
Key Intended Outcomes of Investment■
■
■
■
■
■■
■Deliver well maintainedvenues so they can foster
Client Management ServicesMarketing and Sales ServicesEducation and Gallery Services
Department Overview
Develop Miramar as a go-to destination for the arts in the community and regionally in the South WesternBroward area
The Cultural Affairs Department (CAD) administers arts and cultural programs and activities under the guidance of ourdepartment's pre-determined annual business initiatives for the City of Miramar. The departments' primary oversight forprogramming and facilities are the Miramar Cultural Center | ArtsPark facility along with the City's upcoming construction of aAmphitheater within the Regional Park and a Community Bandshell in Shirley Branca Memorial Park. (substantial completion ofthe two performance venues is designated for FY15)
Cultivate the center as a significant cultural asset to the local business and residential community
Deliver a programming standard for City of Miramar users, residents and guestsUphold the Arts as an asset to the City's vitalization and economic development initiatives
Promote the center as an attractive asset for renters to realize more activities and/or consumer opportunities that generate revenue for this enterprise operations
Foster the development of patrons as repeat users, renters and investors in the Center that bring continuity torevenue opportunities
FY 2014 Budget
Establish MCC as a venue that will continuously complement, foster and aid the development of the Town Center,Miramar Regional Park and Ansin Sports Complex as a destination for Sports and Entertainment
Develop a well utilized facility that is sought for meetings, celebrations and artistic space within the community,supporting both residents and corporate citizens
Develop partnerships with the community businesses so that the economic contribution of Cultural events withinthe City are expanded
Generate a facility that is well-rounded and utilized in its offeringsCreate greater interest in developing and fostering opportunities for contributed and earned revenues in supportof the Centers' operations
Food and Beverage Services
The department houses 25 budgeted positions, 22 full-time, 5 seasonal part-time and 1 temporary part-time employees. Thefive (5) major programs provided are:
To gather together our culturally diverse community and engage citizens from every walk of life in unique educational and cultural opportunities.
Objectives
The Miramar Cultural Center | ArtsPark (MCC) is supported by two boards, the Cultural Arts Advisory Board and the MiramarCultural Trust, Inc., a not-for profit board designed to generate monies, membership, endowments and corporate engagementthat encourage fiscal support for the Center. The Cultural Affairs Department brand for the Center was trademarked July 19,2011 by the United States of America Patent and Trademark Office. It includes a logo which represents an artistic take on theCenter's acronym for its facility (MCC), this logo is connected to the slogan, Where Community and Culture Converge;collectively these components makeup the Center's brand.
NOTE: FY 14 represents the first full municipal accounting year for the operation. As a result, a reassessment of performancemeasures was required to provide proper accountability of the operation.
City of Miramar 514
Cultural Affairs FY 2014 Budget
Accomplishments FY 2013■
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Fully integrated and established the accounting of the department as a municipal one by providing for thefollowing operational systems: Website to enable e-commerce sales and data collection; Point of Sale system torecord Food and Beverage operations events and sales; Box office system to record marketing and facilitymanagement information for the operations and provide city-wide services for ticketing
In-School Activities – Arts Integration and Subject Matter Enrichment. Delivered (2) key programmingopportunities. National Touring Company Story Pirates, delivered several in-school residencies whereby 532students were involved. One Night In Frogtown performances – This presentation helped participating studentsexplore the important themes of Bullying and Diversity. A total of 695 students attended the in-school assemblies.
UniverSoul Circus collaborated with the City to launch the initiative the Mayor’s Ringleader’s Scholarship. Thispromising initiative was opened to 10th and 11th graders who live in Miramar. The scholarship delivers a 360degree opportunity to a prospective collegian; providing for room, board and fees associated with theirparticipation in the FSU Flying Circus Summer Camp and provided candidate with exposure to a FSU as aprospective post-secondary option.
Art Exhibitions - Presented two exhibitions in FY13 in the Ansin Family Gallery. The Museum of Art|FortLauderdale, Nova Southeastern University provided for All that Jazz, a series of black and white photographs ofjazz legends that included Billie Holiday, Lena Horne, Ella Fitzgerald, Frank Sinatra, Dizzy Gillespie, Miles Davis,Louis Armstrong, Duke Ellington and much more. Approximately 800 visitors and patrons viewed this exhibitionduring the exhibition run. Caribbean Canvases and Frames, was displayed during the month of June, when MCCcollaborated with the organization the Urban Collective to deliver a myriad of Caribbean artists pieces to celebrateCaribbean-American heritage month.
Developed a successful collaboration with HOME DEPOT to reconstruct and curate the botanical garden. As aresult the Botanical Garden was setup to deliver better returns to the Education/Gallery Program services.
Established a roster of 7 credentialed Staff as Food Managers Safe Serve Training. This credentialing enablesthe facility with the proper protective oversight that allows the facility to provide a wide range of services.
Famed Actress Jomarie Payton accepted the role as the Cultural Ambassador for the Miramar Cultural Center.This partnership resulted in the filming of two commercials with her promoting upcoming events and the amenitiesof the Cultural Center which will be used for a number of years.
Increased the department's patrons database to over 16,000 people who receive e-blasts on a regular basis.
Established an Education Row commemorative pathway at the Miramar Cultural Center | ArtsPark BotanicalGarden which will promote honoring cultural educators. It represents a collaborative initiative between the Cityand its fundraising arm, the Miramar Cultural Trust, Inc.
Anti-Bullying Program - This high demand school show is recognized as a staple to the Education Program atMCC. In collaboration with Nest Of Living Arts (N.O.L.A.) and Broward County Schools Diversity, CulturalOutreach & Prevention Department, presented Through The Red Door – the two shows specifically targeted 4th,5th and middle school students. The shows were promoted to schools in the five School Innovation Zones withinand around Miramar.
Summer Program - The fiscal year’s education programming ended with the second annual summer camp LittleBroadway. Sixty (60) campers, ages 7 – 13, participated in this eight week experience led by a high caliber teamof Teaching/Performing Artists that included Los Angeles based Artistic Director, Steve Semien, Famed TVactress JoMarie Payton and international performer Kev Marcus of the Black Violin.
The Miramar Cultural Center was voted a Broward Family Favorite by the readers of Broward Family LifeMagazine in the category of FAVORITE FAMILY FRIENDLY LIVE THEATRE. As a result, MCC was able toestablish itself more distinctly amongst parents that consider venues for family activity
Family Theater Series is a MCC series presentation provides for ‘Literature to Life ’ experiences that are broughtto life through stage presentations. A major accomplishment associated with this programming was theintroduction of the Center’s mascot, Buddy The Bookworm; and its subsequent mark registration with the UnitedStates Patent Trademark Office
City of Miramar 515
Cultural Affairs FY 2014 Budget
Program Revenues, Expenditures & Position Summary
Dedicated Revenues Administration - 22,641 130,000 130,000 20,000
Client Management Services - - 271,500 272,500 571,700
- - - - -
- 57,671 58,200 58,200 58,200
- 120,629 348,500 229,500 184,000
- - - - -
307,787 - - - -
Total 307,787$ 200,941$ 808,200$ 690,200$ 833,900$
Expenditures by ProgramAdministration - - 1,965,900 1,987,951 2,090,900
- - 1,160,600 1,212,391 1,572,500
- 461,796 474,100 585,875 523,600
- 556,254 212,500 212,500 289,900
- 556,254 629,200 627,583 804,200
1,263,653 2,304,721 - - -
1,263,653 472,291 - - -
Total 2,527,306$ 4,351,316$ 4,442,300$ 4,626,300$ 5,281,100$
Expenditures by CategoryPersonnel Services 533,584 773,008 993,800 993,800 1,802,100
Operating Expense 1,993,722 1,745,716 2,141,700 2,323,000 2,090,400
Capital Outlay - 52,914 - 2,700 81,800
Debt Service - - - - -
Transfer - 1,779,516 1,306,800 1,306,800 1,306,800
Total 2,527,306$ 4,351,154$ 4,442,300$ 4,626,300$ 5,281,100$
Position Allocation by ProgramAdministration - - 2.00 2.00 6.50
- - 5.65 5.65 8.35
- 2.20 1.50 1.50 2.00
- 2.65 2.00 2.00 3.50
- 2.40 6.55 6.55 4.65
3.00 2.25 - - -
3.00 2.25 - - -
Total 6.00 11.75 17.70 17.70 25.00
Marketing & Sales Services
Presenter Services
MCC PresentsPresenter Services
Presenter Services
Education & Gallery ServicesFood & Beverage Services MCC Presents
Client Management Services
Client Management Services
FY 2013Amended
FY 2014Budget
MCC Presents
Marketing & Sales ServicesEducation & Gallery ServicesFood & Beverage Services
Marketing & Sales ServicesEducation & Gallery ServicesFood & Beverage Services
FY 2012Actual
FY 2013Budgeted
FY 2011Actual
City of Miramar 516
Cultural Affairs FY 2014 Budget
Position DetailAdministrative Coordinator 1 - - 1 1
Assistant Director of Cultural Affairs - 1 - 1 -
Assistant Director of Cultural Arts 1 - - - -
Banquet Supervisor - - - - 1
Box Office Assistant - - - 1 1
Box Office Manager - - 1 1 1
Box Office Supervisor - - - 1 1
Cultural Affairs Aide - - 2 - -
Cultural Affairs Education Program Coordinator - 1 1 1 1
Cultural Affairs Program Coordinator - 1 1 - -
Cultural Arts Aide - Part-time (2) - 1 - - -
Cultural Arts Coordinator 1 - - - -
Cultural Event Aide - - - 1 1
Customer Service Specialist I - - - - 1
Deputy Director of Cultural Affairs - - - - 1
Development Manager I 1 - - - -
Director of Cultural Affairs - - 1 - 1
Event Aide - Temp Part-time - - 1.5 1.5 0.5
Event & Venue Promotions Administrator - - - - 1
Event Services Manager 1 1 1 - -
Executive Assistant to the Director - - - - 1
Food and Beverage Operations Manager - - - 1 1
Food and Beverage Services Coordinator - - - 1 1
Food and Beverage Services Manager - 1 1 - -
General Manager 1 1 1 - -
Maintenance I - - - - 2
Marketing and Promotion Manager - - - 1 1
Marketing and Public Relations Manager 1 1 1 - -
Operations Manager - - - 1 1
Production Administrator - - - - 1
Production Manager - - - 1 1
Production Superintendent - - - 1 1
Program Manager - - 1 1 1
Recreation Aide I - Part-time (Seasonal) (3) - - - 1.5 1.5
Recreation Aide III - Part-time (Seasonal) (2) - 1 1 1 1
Senior Box Officer Representative - - 1 - -
Technical Coordinator - - 1 - -
Technical Manager - - 1 - -
Total FTE's 7.0 9.0 16.5 18.0 25.0
FY 2011Actual
FY 2012Actual
FY 2013Budgeted
FY 2013Amended
FY 2014Budget
City of Miramar 517
Cultural Affairs FY 2014 Budget
Administration Program
Description
Objectives■
■
■■
■■■■
■
Goals for FY 141.2.3.4.5
6
Performance Measures
Output- - - 1
- - - $40,000
Objective:
Outcome:
Goals: 1, 2, 4
FY 2014
Goal Actual Goal Projected Goal
Total value of Revenues earned in the operation - - $809,700 469,700$ $835,400
Generate an increase interest in Partnerships, Sponsorships and Memberships cultivated at MCC
Increase revenues from Venue Rentals by 25%. Establish key performance indicators to assist with meeting revenue projections of $ 835,400Secure two (2) grants that support the MCC's programming.
Develop an Operational Business Strategic Plan.
This program is responsible for developing long term strategic planning and general administration for the Cultural AffairsDepartment. This includes developing the department's vision, managing major relationships, contract administration, providingpolicy, and promoting fiscal responsibility through budgeting oversight. As part of its primary function, the program manages theoperation, maintenance and regulatory mandates required of this state-of-the-art $22 million dollar, 51,575 sq. foot, culturalvenue.
# of Contracts processed
Value of grants, fundraising/sponsorship received
Promote the departments oversight venues as an attractive asset for renters to create a diverseprofile of consumer offerings
Establish Policies and Procedures for operational financial applications that cover web, box office and Point ofSale (POS) solutions for the operations.
Develop a maintenance plan that provides a distinct focus on preventative factors associated with the operationsgrounds and equipment
FY 2013 Projected
Develop the Cultural Affairs operations oversight venues as go-to facilities Establish the City as a significant cultural asset to local business and Miramar's residential community
Establish a maintenance standard that engages preventative practices and planning to support the operational oversight venues
FY 2012 FY 2013
Develop standards and practices that link themselves accordingly to the services the operationsdelivers
Development of a well maintained operational facilities that can respond to demand for services and generate
FY 2010 Actual
FY 2011 Actual
FY 2012 Actual
Establish realistic Key Performance Indicators to track revenue projections
Efficiency/Effectiveness
Develop the Cultural Affairs operations oversight venues as go-to facilities
Development of a well maintained operational facilities that can respond to demand for services and generate revenues
Key Intended Outcomes of Investment
Stakeholders are better educated about the operations to deliver growth and mitigate accordingly for change.
Promote the departments oversight venues as an attractive asset for renters to create a diverse profile ofconsumer offerings
City of Miramar 518
Cultural Affairs FY 2014 Budget
Administration Program
Objective:Outcome:Goals: 1, 3
FY 2014Goal Actual Goal Projected Goal
# of policies developed - - - - 10
Objective:Outcome:Goals: 1, 3, 4, 5, 6
FY 2014
Goal Actual Goal Projected Goal
- - 50 57 50
- - - - 10
- - - - 30
- - - - 3
Objective:
Outcome:
Goals: 1, 2, 6
FY 2014
Goal Actual Goal Projected Goal
- - - - 6
Prog. Support-MCC Presents 366210 - 3,191 25,000 25,000 -
Prog. Support-Co-Sponsor 366211 - - 15,000 15,000 -
Prog Support-Education 366212 - 13,000 55,000 55,000 20,000
Membership Services 366213 - - 15,000 15,000 -
Sponsorship Fulfillment 366214 - - 10,000 10,000 - Cultural Arts Development 366215 - 6,450 10,000 10,000 -
Total -$ 22,641$ 130,000$ 130,000$ 20,000$
ExpendituresPersonnel Services - - 270,000 270,000 322,800
Operating Expense - - 389,100 411,151 461,300 Transfers - - 1,306,800 1,306,800 1,306,800
Total -$ -$ 1,965,900$ 1,987,951$ $ 2,090,900
- - - - 1.00
Cultural Affairs Program Coordinator - - 0.50 0.50 -
Deputy Director - - - - 1.00
- - 1.00 1.00 1.00
Executive Assistant to the Director - - - - 1.00
General Manager - - 0.25 0.25 - Maintenance I - - - - 2.00
Operations Manager - - - - 0.25
Program Manager - - 0.25 0.25 0.25
Total - - 2.00 2.00 6.50
FY2012 FY2013
Stakeholders are better educated about the operations to deliver growth and mitigate accordingly for change.
Develop standards and practices that link themselves accordingly to the services the operations delivers
FY 2012
Number of Non-Performance RentalsNumber of Theater/Box Office(Promoter RentalsNumber of Outside Box Office Rental sales
Establish a maintenance standard that engages preventative practices and planning to support the operationaloversight venues
Development of a well maintained operational facilities that can respond to demand for services and generaterevenues
# of annual preventative measure maintenance activities
FY 2012ActualDedicated Revenues
FY 2013Amended
FY 2013Budgeted
Administrative Coordinator
FY 2011Actual
FY 2013
Establish realistic Key Performance Indicators to track revenue projections
Percent of Time by Position
FY 2014Budget
Number of Banquet Hall Key Performance (Event days)
FY2012 FY2013
Director of Cultural Affairs
Establish the City as a significant cultural asset to local business and Miramar's residential community
City of Miramar 519
Cultural Affairs FY 2014 Budget
Client Management Services Program
Description
Objectives■
■
■
■
■
■■■■■■
1.2.3.4.5.
6.7.8.
Performance Measures
Output# of MCC presentations - - 22 18
% of residents who participate/attend MCC events - - 49% 55%
Revenue generated from Box Office Services - - - -
Establish a resource listing from client relationships that can support the operations in multiple ways.
Goals for FY 14
FY 2010 Actual
FY 2011 Actual
FY 2012 Actual
FY 2013 Projected
Secure 40 Theatre Rental Day with revenues totaling at least $87,000.
Establish Box Office and Call Center Operational procedures that interface with Marketing & Sales initiatives
Increased relationships that can return multiple opportunities for the operation
Equipment rental revenue will show gains in multiple areas of the operations
This program represents performances and shows which are important to the mission of the department that are entirely self-presented and funded by the department and/or the Miramar Cultural Trust; additional contributions are generated bysponsorships.
Establish a Client Retention and Development program with Marketing & Sales services to promoteutilization throughout the operation and generate revenues
Groom presenters to be a resource to programming to develop a depository for talent, co-sponsor orrental resources options for the operations
Establish the City's new Production Services Operational Policies and Procedures
Rental of the facility spaces offsets operational expenses
Key Performance Indicators will track operational gains
Patron and Renter uses will be generated in off-peak times
Secure 10 non-performance Theater rental days with revenue totaling at least $20,000
Secure 6 "Corporate" (e.g. trade show, lecture, award ceremony) rental days in the banquet hall with revenuestotaling at least $ 15,000
As part of this program, outside organizations rent the facility for the purpose of presenting shows and live events of any variety.Co-Sponsorship within this program is a sub-program designed to respond to the needs of community organizations aspiring topresent viable event activity that contributes to the department's commitment to its pre-determined business initiatives.
Establish a plan to develop consumer gains from production services in alternate spaces in theoperations other than the theater
Synchronize the City's event offerings so that they deliver a cohesive impression of the City as aSports and Arts Entertainment destination
Develop the Box office Call Center as a customer service hub that tracks and mitigates patrons andclient issues for the operation
Key Intended Outcomes of Investment
Sponsors will vest in programming, resulting in a stream of contributed income for the operations
Secure 44 "Social-related" (e.g. wedding, birthday) rental days in the Banquet Hall with revenues totaling at least$ 110,000
Build and develop an As-Needed Production personnel register to support the events and activities generated bythe operations
City of Miramar 520
Cultural Affairs FY 2014 Budget
Client Management Services Program
Objective:
Outcome:
Goals: 1, 2, 4
FY 2014
Goal Actual Goal Projected Goal
Number of repeat renters - - 3 4 6
Objective:
Outcome:Goals: 6, 3
FY 2014
Goal Actual Goal Actual Goal
- - - - 12
Objective:
Outcome:Goals: 5
FY 2014
Goal Actual Goal Actual Goal
Revenue from equipment rental - - - - $18,000
Value of production services sold to renters - - - - $81,000
Objective:
Outcome:Goals: 2, 3, 5
FY 2014
Goal Actual Goal Actual Goal
# community events administered - - - - 4
Objective:Outcome:
Goals: 4
FY 2014
Goal Actual Goal Actual Goal
- - 40 40 45
Establish a plan to develop consumer gains from production services in alternate spaces in the operations otherthan the theater
FY 2012 FY 2013
FY 2012 FY 2013
Increased relationships that can return multiple opportunities for the operationKey Performance Indicators would track operational gains
Increased relationships that can return multiple opportunities for the operation
FY 2012 FY 2013
Key Performance Indicators will track operational gains
FY 2012 FY 2013
Groom presenters to be a resource to programming to develop a depository for talent, co-sponsor or rentalresources options for the operations
Efficiency/Effectiveness
Patron and renter uses will be generated in off-peak times
Rental of the facility spaces offsets operational expenses
Develop the Box office Call Center as a customer service hub that tracks and mitigates patrons and client issues for the operation
FY 2013
Number of calls generated by the Box office call center daily
Synchronize the City's event offerings so that they deliver a cohesive impression of the City as a Sports and ArtsEntertainment destination
Sponsors will vest in programming, resulting in a stream of contributed income for the operations
Establish a Client Retention and Development program with Marketing & Sales services to promote utilization throughout the operation and generate revenues
FY 2012
Number of promoters in resource database
City of Miramar 521
Cultural Affairs FY 2014 Budget
Account #Box Office Services 347302 - - 128,000 - - Production Services-Theater 347303 - - 20,000 20,000 - Production Services Amphithea 347305 - - - 1,000 - Subscriber Service Fee 347335 - - - - 900 Ticket Exchange Fee 347336 - - - - 600 Group Sales Service Fee 347337 - - - - 900 Group Sales Convenience Fee 347338 - - - - 600 Ticket Sales 347339 - - - 36,000 105,000 Box Office Service Fee 347340 - - - 9,000 27,000 Ticket Printing Fee-For Profit 347341 - - - 1,000 3,000 Ticket Printing Fee-Non-Profit 347342 - - - 500 1,500 Facility Consignmnt Ticket Fee 347343 - - - 1,000 3,000 Facility Complmntry Ticket Fee 347344 - - - 500 1,500 Credit Card Fee 347345 - - - 4,000 12,000 Facility Ticket Fee 347346 - - - 36,000 108,000 Internet Convenience Fee 347347 - - - 16,000 42,000 Telephone Convenience Fee 347348 - - - 16,000 42,000 Walk-Up Fee 347349 - - - 8,000 24,000 Production Staff 347370 - - - - 30,000 Production Staff Reimbursable 347371 - - - - 30,000 Production Equipment Rental 347372 - - - - 11,500 Production Outside Equip Renta 347373 - - - - 6,000 Production Service Fee 347374 - - - - 3,000 Production Services Incidental 347375 - - - - 500 Theater Service Package 347380 - - - - 5,000 Theater Service Package Half 347381 - - - - 2,500 Theater Addtl Srvc Frnt of Hou 347382 - - - - 500 Theater Addtl Srvc Security PD 347383 - - - - 500 Theater Addtl Srvc Cleaning Ma 347384 - - - - 500 Theater Addtl Srvc Fire Marsha 347385 - - - - 500 Theater Insurance 347386 - - - - 500 Rental-Chambers 362203 - - - - 1,200 Rental-Theater 362205 - - 107,000 107,000 107,000 Rental-Rooms 362206 - - 6,500 6,500 500 Rental-In House Equipment-Theater 362208 - - 10,000 10,000 - Total -$ -$ 271,500$ 272,500$ 571,700$
Expenditures by CategoryPersonnel Services - - 261,200 261,200 914,400
Operating Expense - - 899,400 948,491 617,300 Capital Outlay - - - 2,700 40,800
Total -$ -$ 1,160,600$ 1,212,391$ 1,572,500$
- - - - 1.00 Box Office Manager - - 1.00 1.00 1.00 Box Office Supervisor - - - - 2.00 Customer Service Specialist I - - - - 1.00 Event Services Manager - - 1.00 1.00 - General Manager - - 0.50 0.50 - Marketing & Promotions Associate - - - - - Marketing & Promotions Associate (p/t) - - - - - Operations Manager - - - - 0.50 Program Manager - - 0.75 0.75 0.75 Sr. Box Office Representative - - 1.00 1.00 -
Production Administrator - - - - 0.70 Production Manager - - - - 0.70 Production Superintendent - - - - 0.70 Technical Coordinator - - 0.70 0.70 - Technical Manager - - 0.70 0.70 -
Total - - 5.65 5.65 8.35
Box Office Assistant
FY 2013AmendedDedicated Revenues
Percent of Time by Position
FY 2011Actual
FY 2012Actual
FY 2014Budget
FY 2013Budgeted
City of Miramar 522
Cultural Affairs FY 2014 Budget
Marketing and Sales Services Program
Description
Objectives■
■■■
■
■■■■
■
Goals for FY 141. Establish individual promotional goals for each Event Marketing plan(s)2.
3.
4.
5. Develop (2) campaigns that would increase sales with private renters.6.
7.
8.
Performance Measures
Output# of clients utilizing MCC marketing services - - - 20
- - - 12
# of promotional inbound calls - - - 10,000# of promotional outbound calls - - - 10,000
Efficiency/EffectivenessObjective:Outcome:Goals: 3, 4-8
FY 2014Goal Actual Goal Projected Goal
- - - - 52
- - - - 20,000
Rental of the operational areas lead to offsetting operational expensesPatron/guest traffic is generatedA desired level of preservation and integrity for MCC and its imagery is upheld
Develop targeted campaigns for MCC and its offeringsMonitor and enforce the responsible utilization of the Center's branding guidelines
Establish a campaign to cultivate corporate clients for non-performance opportunities in off-peak timesEstablish a targeted campaign to corporate clients to promote repeat clientele benefits.Develop an affinity program that can work interchangeably with (1) one of the Cultural Season series
Clientele of presenters, renters, sponsors, partners, donors, patrons, guests and members are cultivatedaccordingly for relationship gains
Generate a 5% increase in the patron database.
Conduct three (3) training sessions with the Box Office Call Center to review Marketing & Sales initiatives
Generate awareness and interest in MCC and to stimulate revenue through the department programs
# of patrons in the resource database
FY 2010 Actual
FY 2011 Actual
FY 2012 Actual
Rental of the facility spaces lead to offsetting operational expenses
FY 2012 FY 2013
# of public relation initiatives undertaken for the promotion of City of Miramar Cultural assets
Key Intended Outcomes of Investment
Patrons are provided with customer service that exposes them to additional opportunities to utilize and benefitfrom the operations offerings
Identify and Procure a Sales and Public Relations agency by way of a competitive bid process to support operational initiatives
# rental days secured for MCC Amphitheatre from promotional efforts
This program provides for the coordination and administration of Marketing and Sales activities that promotes the Cultural AffairsDepartment, its oversight venues' in support of its business initiatives. This key division is responsible for multiple layers ofpromotion related to the programming divisions including institutional marketing, event promotions, sales strategies, social mediaengagement, venue captivation programs (e.g. sponsorship) which help deliver results that promote a return for the operation.
Maximize the efficiency and effectiveness of the Center's proprietary media capital (e.g. website,patron information) to link together initiatives that create value for MCC
Work in conjunction with Box Office to ensure Marketing & Sales initiatives are managed andmonitored for financial returns to the operations
Generate awareness and interest in MCC and to stimulate revenue through the department programs
FY 2013 Projected
City of Miramar 523
Cultural Affairs FY 2014 Budget
Objective:Outcome:
Goals: 1, 2, 5FY 2014
Goal Actual Goal Projected Goal- - - - 2- - - - 2- - - - 10- - - - 30
Objective:Outcome:Goals: 3
FY 2014Goal Actual Goal Projected Goal
- - 4 3 20
Objective:
Outcome:Goals: 1, 4, 5
FY 2014Goal Actual Goal Projected Goal
- - 800 842 1,500
- - 700 728 1,500
Objective:Outcome:Goals: 1, 2, 4- 8
FY 2014Goal Actual Goal Projected Goal
- - - - 1,500
- - - - 4
Account #
347301 -$ -$ 1,500$ 1,500$ 1,500$
ExpendituresPersonnel Services - 141,748 133,400 133,400 109,100
Operating Expense - 320,048 340,700 452,475 414,500
Capital Outlay - - - - - Debt Service - - - - -
Total -$ 461,796$ 474,100$ 585,875$ 523,600$
Assistant Director of Cultural Affairs - 0.20 - - - Cultural Affairs Program Coordinator - 1.00 0.50 0.50 - Marketing and Public Relations Manager - 1.00 1.00 1.00 - Event & Venue Promotions Administrator - - - - 1.00
Marketing & Promotions Associate - - - - - Marketing & Promotions Associate (p/t) - - - - - Marketing & Promotions Manager - - - - 1.00 Total - 2.20 1.50 1.50 2.00
Develop targeted campaigns for MCC and its offerings.
Dedicated Revenues
Generate patron / guest traffic
FY 2012 FY 2013
Patrons are provided with customer service that exposes them to additional opportunities to utilize and benefit Work in conjunction with Box Office to ensure Marketing & Sales initiatives are managed and monitored for
FY 2012Actual
# of targeted campaigns developed for private renters# of targeted campaigns for corporate renters
# of Clients utilizing marketing services
FY 2012
Number of Twitter followersNumber of Facebook followers
FY 2012
Rental of the facility spaces that lead to offsetting operational expenses.Patron/guest traffic is generated
FY 2012 FY 2013
FY 2011Actual
Marketing and Sales Services Program
FY 2013
Percent of Time by Position
Marketing Services
FY 2013Budgeted
FY 2013Amended
Number of corporate rentersNumber of private renters
Monitor and enforce the responsible utilization of the Center's branding guidelinesMaintain a desired level of preservation and integrity for MCC and its imagery
Maximize the efficiency and effectiveness of the Center's proprietary media capital (e.g. website, patroninformation) to promote initiatives and return tangible analytics on their effectiveness to the operation.
# of patrons taking advantage of sales strategies on the Annual Cultural Season# of promotional events performed
FY 2014Budget
FY 2013
City of Miramar 524
Cultural Affairs FY 2014 Budget
Education and Gallery Services Program
Description
Objectives■■
■
■
■
Key Intended Outcomes of Investment■■■■■
Goals for FY 141. Develop (2) new Education partnerships to support programming
2.3.4.5.6 Deliver a Family Theater Series with a minimum of (7) performance shows during the Cultural Season
Performance Measures
Output# of community education workshops conducted - - - 2# of student enrichment events conducted - - - 7
- - - 3,218- - - 569
Efficiency/EffectivenessObjective:Outcome:
Goals: 1, 2, 3, 6FY 2014
Goal Actual Goal Projected Goal
# of registered Kids Culture Club members - - - - 1,500# of registered Teen Pop Culture Club members - - - - 1,500
Objective:
Outcome:Goals: 1, 4
Establish a programming expectation for Education/ Gallery Services
A benefit profile is established for other Education based programming recipients in the City to access CulturalAffairs programming
Attendance is bolstered by the programming expectation.
FY 2012 FY 2013
Conduct a summer camp
Attendance is bolstered by the programming expectation.
Provide exposure to the Arts through Cultural Affairs Education programming
Partnerships are established with organizations that can expand the level of services provided to residentsIncrease patronage at the MCC Galleries
Interface with every school tier (elementary, middle, high) in Miramar through programming
Conduct a minimum of (2) exhibitions in the Ansin Family galleryIdentify (2) programs that can be utilized for community outreach
Provide exposure to the Arts through Cultural Affairs Education programmingEnsure all relevant Cultural Affairs programming activity is shared and promoted to all Miramarschools for their discretionary planning
Develop key relationships with community assets that can enlarge the Education series subscriptionbase or provide an added benefit to the Education consumer
Develop Education partners that can further validate the operations program plans as a key resourcein the community
# of students reached
Increase patronage at the MCC Galleries
Ensure all relevant Cultural Affairs programming activity is shared and promoted to all Miramar schools for theirdiscretionary planning
# of participants logged in at the Ansin Family Art Gallery
This program will administer programming that celebrates the benefit of the Arts in Education. These programs will include: aFamily Theater Series, Master Classes, school performances, MCC Summer Camp and additional educational enhancementopportunities. This programming is supported by community partner organizations that will bring desired opportunities andworkshops. The MCC Education Brand extends into Gallery Services for the MCC's Ansin Family Gallery.
Attendance is bolstered by the programming expectation.Defining Programming expectations generates sponsors interest and commitment
FY 2010 Actual
FY 2011 Actual
FY 2012 Actual
FY 2013 Projected
City of Miramar 525
Cultural Affairs FY 2014 Budget
Education and Gallery Services ProgramFY 2014
Goal Actual Goal Projected Goal
- - - - 50%
- - - $1,000 $2,000
Objective:
Outcome:Goals:
FY 2014
Goal Actual Goal Projected Goal
# of education sponsors - - - - 1
Objective:
Outcome:
Goals: 1, 2, 4FY 2014
Goal Actual Goal Projected Goal
Number of Education partners - - - - 4
Objective:Outcome:
Goals: 3, 6FY 2014
Goal Actual Goal Projected Goal
- 2 2 2
- 4 4 4
Account#
Souvenirs 347350 - 1,251 200 200 200
Summer Programs 347210 - 56,420 58,000 58,000 58,000 Total -$ 57,671$ 58,200$ 58,200$ 58,200$
ExpendituresPersonnel Services - 170,742 80,500 80,500 93,600
Operating Expense - 385,512 132,000 132,000 196,300
Capital Outlay - - - - - Debt Service - - - - -
Total -$ 556,254$ 212,500$ 212,500$ 289,900$
- 0.50 1.00 1.00 1.00
Deputy Director - 0.20 - - -
- 0.25 - - -
Cultural Arts Aide (2 P/T) - 0.25 - - -General Manager - 0.20 - - -
General Services Administrator - 0.25 - - -
Recreation Aide I (3PT- Seasonal) - - - - 1.50
Recreation Aide III (2 PT- Seasonal) - 1.00 1.00 1.00 1.00 Total - 2.65 2.00 2.00 3.50
FY 2012 FY 2013
Value of sponsorship dollars earned
FY 2012 FY 2013
Partnerships are established with organizations that can expand the level of services provided to residents
1, 4, 6FY 2012 FY 2013
Percent of Time by Position
Attendance is bolstered by the programming expectation.
FY 2013Amended
FY 2014BudgetDedicated Revenues
Cultural Affairs Education Program Coordinator
FY 2013Budgeted
FY 2012Actual
Develop key relationships with community assets that can enlarge the Education series subscription base orprovide an added benefit to the Education consumer
Develop Education partners that can further validate the operations program plans as a key resource in thecommunity
# of Exhibitions displayed in Ansin Family Gallery
# of Community artwork displays at other facilities
FY 2011Actual
Executive Assistant to the Department
FY 2012 FY 2013
% of residents attending education series
Defining Programming expectations generates sponsors interest and commitment
A benefit profile is established for other Education based programming recipients in the City to access Cultural Affairs programming
Establish an programming expectation for Education / Gallery Services
City of Miramar 526
Cultural Affairs FY 2014 Budget
Food and Beverage Services Program
Description
■
■
■
■■
■
1. active as-needed personnel 2.
3.
4.5.
Performance Measures
Output# of catering events - - 25 25
- - - $29,000
Efficiency/EffectivenessObjective:
Outcome:Goals: 1, 2, 3
FY 2014
Goal Actual Goal Projected GoalFood and Beverage services offered - - - - 6
Objective:
Outcome:
Goals: 5FY 2014
Goal Actual Goal Projected GoalNumber of hotel referrals generated - - - - 6
FY 2012
Value of catering events
Key Intended Outcomes of Investment
FY 2012 Actual
Objectives
Ability to maximize the City's revenue opportunities, because of the various Food & Beverage services.
Attend and participate in City initiated "Open Houses" that target the business community to promote Food &Beverage related services
Establish a "Field Campaign" with Marketing & Sales so as to outreach to Miramar business community
FY 2013
FY 2010 Actual
Goals for FY 14
Develop a diverse stream of events that optimize the MCC banquet operations and its services (e.g. trade shows,receptions, weddings, corporate activity).
Increase interest in the operations as a result of service capabilitiesKey community business relationships are leveraged for the City assets because of services support demand(e.g. hotel and conference packages)
Work closely with Marketing & Sales to generate a profile for consumer interests and requests so promotional efforts are synchronized to generate revenues
FY 2013 Projected
FY 2011 Actual
Develop a diverse stream of services that optimize the banquet operations (e.g. trade shows,receptions, weddings, corporate activity)
Create key relationships and partnerships in the community that generate business longevity andreliance in City Cultural Assets for business relations
Ability to maximize the City's revenue opportunities, because of its services in Food & Beverage.
Create key relationships and partnerships in the community that generate business longevity and reliance in CityCultural Assets as a choice property for business relations.Key community business relationships are leveraged for the City assets because services support demand (e.g.hotel and conference packages)
FY 2012 FY 2013
This program, provides for administration, supervision and management of all food & beverage activities performed under theCultural Affairs operations this includes the delivery of Concessions, Craft Services, Catering and Bar Services. This program isconducted with the consideration of regulatory guidelines delivered by the State of Florida for food, beverage, and liquoradministration. Revenues associated with this program are generated through its business activities and rental fees.
Keep an active consumer profile on each private client to assist Marketing & Sales with follow-up; for the purposesof client retention
Keep an active consumer profile on each corporate client to assist Marketing & Sales with follow-up and for thepurposes of client retention
City of Miramar 527
Cultural Affairs FY 2014 Budget
Food and Beverage Services ProgramObjective:
Outcome:Goals: 2, 3, 4, 5
FY 2014
Goal Actual Goal Projected Goal30% 50% 30% 60% 70%
Account#Production Services-Banquet hall 347304 - - 6,000 6,000 - Production Services-Amphitheatre 347305-080 - - 1,000 - - Concession-Regional Park-Food 347310-080 - - 27,500 50,000 6,000 Concession-Food 347310-170 - 13,729 25,000 - 2,000 Concession-Regional Park Beverage 347311-080 - - 2,500 - 2,000 Concession-Beverage 347311-170 - 8,941 18,000 - 2,000 Concession-Regional Park Alcohol 347312-080 - 13,000 - 8,000 Concession-Alcohol 347312-170 - 22,575 22,000 - 8,000 MCC Catering-Food 347313 - - 50,000 27,500 21,500 MCC Catering-Beverage 347314 - - 25,000 2,500 2,500 MCC Catering-Alcohol 347315 - 10,078 25,000 13,000 5,000
362204-080 - - 3,000 - - 362206 - 14,029 - - - 362207 - 29,634 - - - 362208 - 21,643 - - -
Rental In-house Equipment-Banquet Hall 362209 - - 2,500 2,500 - Rental In-house Equipment-Amphitheatre 362210-080 - - 1,000 1,000 -
362215 - - 125,000 125,000 125,000 362216 - - 1,000 1,000 1,000 362217 - - 1,000 1,000 1,000
Total -$ 120,629$ 348,500$ 229,500$ 184,000$
ExpendituresPersonnel Services - 170,742 248,700 248,700 362,200 Operating Expense - 385,512 380,500 378,883 401,000 Capital Outlay - - - - 41,000 Debt Service - - - - -
Total -$ 556,254$ 629,200$ 627,583$ 804,200$
Percent of Time by PositionAdministration Officer - 0.20 - - -Assistant Director of Cultural Affairs - 0.20 - - -
- 0.50 - - -Cultural Arts Aide (2 P/T) - 0.25 2.00 2.00 -Cultural Event Aide - - 1.50 1.50 1.00 Event Aide PT - - 1.50 1.50 1.00 Food & Beverage Services Coordinator - - - - 0.50 Food and Beverage Services Manager - 1.00 1.00 1.00 -Food and Beverage Operations Manager - - - - 1.00 General Manager - - 0.25 0.25 -General Services Administrator - 0.25 - - -Operations Manager - - - - 0.25 Production Administrator - - - - 0.30 Production Manager - - - - 0.30 Production Superintendent - - - - 0.30 Technical Coordinator - - 0.30 0.30 -Total - 2.40 6.55 6.55 4.65
FY 2012 FY 2013
Rental Small Wares
Work closely with Marketing & Sales to generate profile for consumer interests and requests so sales efforts are synchronizedIncrease interest in the operations as a result of service capabilities
FY 2012Actual
FY 2013Budgeted
FY 2013Amended
Rental AmphitheatreRental RoomsRental Facility-Catering
Rental Banquet Hall
% of clients who respond favorably to the banquet services
FY 2011Actual
FY 2014BudgetDedicated Revenues
Rental In House Equipment
Rental Kitchen
Cultural Affairs Education Program Coordinator
City of Miramar 528
Cultural Affairs FY 2014 Budget
Beginning Fund Balance * 29,706$ 96,084$ (206,569)$ (206,569)$ (206,569)$
Revenue by CategoryGeneral Taxes - - - - -
Permits, Fees, Special Assessment - - - - -
Intergovernmental Revenues - - - - -
Charges for Services 330,402 475,381 679,700 679,700 815,400
Fines & Forfeitures - - - - -
Miscellaneous Revenues 31,975 30,219 133,600 133,600 23,600
Transfer In 2,201,600 3,542,900 3,629,000 3,813,000 4,442,100
Total 2,563,978$ 4,048,500$ 4,442,300$ 4,626,300$ 5,281,100$
Expenditures by CategoryPersonnel Services 533,585 773,008 993,800 993,800 1,802,100
Operating Expense 1,098,865 1,745,716 2,141,700 2,323,000 2,090,400
Capital Outlay - 52,914 - 2,700 81,800
Total Operating Expenditures 1,632,450 2,571,638 3,135,500 3,319,500 3,974,300
Debt Service - - - - -
Other Uses 465,439 472,716 - - -
Transfer Out 429,417 1,306,800 1,306,800 1,306,800 1,306,800
Total 2,527,306$ 4,351,153$ 4,442,300$ 4,626,300$ 5,281,100$
Excess/Deficiency 66,378 (302,653) - - -
Ending Fund Balance 96,084$ (206,569)$ (206,569)$ (206,569)$ (206,569)$
* Note: Fund balance excludes amount that are invested in capital assets
Revenues and Expenditures Detail Budget Summary
FY 2013Amended
FY 2014Budget
FY 2011Actual
FY 2012Actual
FY 2013Budgeted
City of Miramar 529
Cultural Affairs FY 2014 Budget
Revenue Projections
Account # Account Title
Charges for Services347210-170 Summer Program - 56,420 58,000 58,000 58,000 347301 Marketing Services - 1,621 1,500 500 - 347302 Box Office Services - - 128,000 - - 347303 Production Services-Theater - - 20,000 20,000 - 347304 Production Services-Banquet Hall - - 6,000 6,000 - 347305-080 Production Services-Amphitheater - - 1,000 1,000 - 347310-080 Concession Food-Regional Park - 2,672 50,000 50,000 3,000 347310-170 Concession Food-MCC 6,711 13,729 25,000 25,000 2,000 347311-080 Concession Beverage-Regional Park - 1,279 25,000 25,000 2,000 347311-170 Concession Beverage-MCC - 8,941 18,000 18,000 2,000 347312-080 Concession Alcohol-Regional Park - 1,046 25,000 25,000 8,000 347312-170 Concession Alcohol-MCC - 22,575 22,000 22,000 8,000 347313 MCC Catering-Food - - 27,500 27,500 21,500 347314 MCC Catering-Beverage - - 2,500 2,500 2,500 347315 MCC Catering-Alcohol - 10,078 13,000 13,000 5,000 347335-170 Subscriber Service Fee-MCC - - - - 300 347335-200 Subscriber Service Fee-RP Amp - - - - 300 347335-210 Subscriber Service Fee-SB Amp - - - - 300 347336-170 Ticket exchange Fee-MCC - - - - 200 347336-200 Ticket exchange Fee-RP Amp - - - - 200 347336-210 Ticket exchange Fee-SB Amp - - - - 200 347337-170 Group Sales Service Fees-MCC - - - - 300 347337-200 Group Sales - RP Amp - - - - 300 347337-210 Group Sales Service Fees-SB Amp - - - - 300 347338-170 Group Sales Convenience Fee-MCC - - - - 200 347338-200 Group Sales Convenience Fee-RP - - - - 200 347338-210 Group Sales Convenience Fee-SB Amp - - - - 200 347339-170 Ticket Sales MCC - - - 36,000 104,000 347339-200 Ticket Sales RP Amp - - - - 500 347339-210 Ticket Sales Shirley Branca Amp - - - - 500 347340-170 Box Office Svcs Fees MCC - - - 9,000 26,000 347340-200 Box Office Svcs Fees RP Amp - - - - 500 347340-210 Box Office Svcs Fees-SB Amp - - - - 500 347341-170 Ticket Printing Fee For Profit MCC - - - 1,000 2,500 347341-200 Ticket Printing Fee For Profit RP Amp - - - - 300 347341-210 Ticket Printing Fee For Profit-SB Amp - - - - 200 347342-170 Ticket Printing Fee Non Profit MCC - - - 500 1,000 347342-200 Ticket Printing Fee Non Profit RP Amp - - - - 300 347342-210 Ticket Printing Fee Non Profit-SB Amp - - - - 200 347343-170 Facility Consignment Ticket Fee MCC - - - 1,000 2,000 347343-200 Facility Consignment Ticket Fee RP Amp - - - - 600 347343-210 Facility Consignment Ticket Fee-SB Amp - - - - 400 347344-170 Facility Complimentary Ticket Fee MCC - - - 500 1,000 347344-200 Facility Complimentary Ticket Fee RP Amp - - - - 300 347344-210 Facility Complimentary Ticket Fee-SB Amp - - - - 200 347345-170 Credit Card Fee MCC - - - 4,000 9,000 347345-200 Credit Card Fee RP Amp - - - - 2,000 347345-210 Credit Card Fee Shirley Branca - - - - 1,000 347346-170 Facility Ticket Fee MCC - - - 36,000 107,000 347346-200 Facility Ticket Fee RP Amp - - - - 500 347346-210 Facility Ticket Fee-SB Amp - - - - 500 347347-170 Internet convenience fee MCC - - - 16,000 40,000 347347-200 Internet convenience fee RP Amp - - - - 1,000 347347-210 Internet convenience fee-SB Amp - - - - 1,000 347348-170 Telephone Convenience Fee MCC - - - 16,000 40,000 347348-200 Telephone Convenience Fee RP Amp - - - - 1,000 347348-210 Telephone Convenience Fee-SB Amp - - - - 1,000 347349-170 Walk-Up Fee MCC - - - 8,000 22,000 347349-200 Walk-Up Fee RP Amp - - - - 1,000 347349-210 Walk-Up Fee-SB Amp - - - - 1,000 347350 Souvenir 215 1,251 200 200 200 347360-170 Marketing Banner - - - 200 1,500 347361-170 Marketing eBlasts - - - 300 - 347362-170 Marketing Press Release - - - 200 - 347363-170 Marketing Transparency - - - 300 - 347370-080 Production Staff -RP - - - - 1,000
FY 2013Budgeted
FY 2014Budget
FY 2013Amended
FY 2011Actual
FY 2012Actual
City of Miramar 530
Cultural Affairs FY 2014 Budget347370-170 Production Staff -MCC - - - - 28,000 347370-200 Production Staff -RP Amp - - - - 500 347370-210 Production Staff-Shirley Branca Amp - - - - 500 347371-080 Production Staff Reimbursable-RP - - - - 1,000 347371-170 Production Staff Reimbursable-MCC - - - - 28,000 347371-200 Production Staff Reimbursable-RP Amp - - - - 500 347371-210 Production Staff Reimbursable-SB Amp - - - - 500 347372-080 Production Equipment Rental-RP - - - - 1,000 347372-170 Production Equipment Rental-MCC - - - - 9,500 347372-200 Production Equipment Rental-RP Amp - - - - 500 347372-210 Production Equipment Rental-SB Amp - - - - 500 347373-080 Production Outside Equipment Rental-RP - - - - 500 347373-170 Production Outside Equipment Rental-MCC - - - - 5,000 347373-200 Production Outside Equipment Rental-RP Amp - - - - 300 347373-210 Production Outside Equipment Rental-SB Amp - - - - 200 347374-080 Production Service Fee-RP - - - - 500 347374-170 Production Service Fee-MCC - - - - 2,000 347374-200 Production Service Fee-RP Amp - - - - 300 347374-210 Production Service Fee-SB Amp - - - - 200 347375-170 Production Service Incidentals-MCC - - - - 300 347375-200 Production Service Incidentals-RP Amp - - - - 100 347375-210 Production Service Incidentals-SB Amp - - - - 100 347380-170 Theater Service Package-MCC - - - - 4,000 347380-200 Theater Service Package-RP Amp - - - - 500 347380-210 Theater Service Package-SB Amp - - - - 500 347381-170 Theater Service Package 1/2-MCC - - - - 2,000 347381-200 Theater Service Package 1/2-RP Amp - - - - 300 347381-210 Theater Service Package 1/2-SB Amp - - - - 200 347382-170 Theater Addl. Svc Front of House-MCC - - - - 300 347382-200 Theater Addl. Svc Front of House-RP Amp - - - - 100 347382-210 Theater Addl. Svc Front of House-SB Amp - - - - 100 347383-170 Theater Addl. Svc. Police/Security-MCC - - - - 300 347383-200 Theater Addl. Svc. Police/Security-RP Amp - - - - 100 347383-210 Theater Addl. Svc. Police/Security-SB Amp - - - - 100 347384-170 Theater Addl. Svc Clng./Maint-MCC - - - - 300 347384-200 Theater Addl. Svc Clng./Maint.-RP AMP - - - - 100 347384-210 Theater Addl. Svc Clng./Maint-SB Amp - - - - 100 347385-170 Theater Addl. Svc Fire Marshall-RP Amp - - - - 300 347385-200 Theater Addl. Svc Fire Marshall-RP Amp - - - - 100 347385-210 Theater Addl. Svc Fire Marshall-SB Amp - - - - 100 347386-170 Theater insurance-Mcc - - - - 300 347386-200 Theater insurance-RP Amp - - - - 100 347386-210 Theater insurance-SB Amp - - - - 100 362203 Rental-Chambers - - - - 1,200 362204-080 Rental-Amphitheater - 3,000 3,000 3,000 362205 Rental-Theater 216,075 158,086 107,000 107,000 107,000 362206 Rental-Rooms 39,548 14,029 6,500 6,500 500 362207 Rental Facility-Food Catering 22,400 29,634 - - - 362208 Rental-In House Equip-Theater 22,482 21,643 10,000 10,000 - 362209 Rental-In House Equip-Banquet Hall - 128,320 2,500 2,500 - 362210-080 Rental-In House Equip-RP - 4,056 1,000 1,000 - 362215 Rental-Banquet Hall 22,971 125,000 125,000 125,000 362216 Rental-Kitchen - - 1,000 1,000 1,000 362217 Rental-Small Wares - - 1,000 1,000 1,000
Sub-total 330,402 475,381 679,700 679,700 815,400 Miscellaneous Revenues
361100 Interest Earning|Inc/Dec FMV of Investment 30,800 7,724 3,600 3,600 3,600 366210 Prog. Support-MCC Presents - - 25,000 25,000 - 366211 Prog. Support-Co-Sponsor - - 15,000 15,000 - 366212 Prog. Support-Education - 13,000 55,000 55,000 20,000 366213 Membership Fulfillment - - 15,000 15,000 - 366214 Sponsorship Fulfillment - (146) 10,000 10,000 - 366215 Cultural Arts Development 1,000 6,450 10,000 10,000 - 367100 Prog. Support-MCC Presents - 3,191 - - - 369900 Misc. Revenues 175 175 - - -
Sub-total 31,975 30,219 133,600 133,600 23,600 Transfers
381001 Trfr from General Fund 2,201,600 3,542,900 3,629,000 3,813,000 4,442,100 Sub-total 2,201,600 3,542,900 3,629,000 3,813,000 4,442,100
Total 2,563,978 4,048,500 4,442,300 4,626,300 5,281,100
City of Miramar 531
Cultural Affairs FY 2014 Budget
Administration
425‐68‐100‐573/581
Account # Account Title FY 2011 Actual
FY 2012 Actual
FY 2013 Budget
FY 2013 Amended
FY 2014 Budget
Personnel Services 601200 Employee Salaries - - $180,200 $180,200 $207,300601205 Lump Sum Payout - Accrued Time - - - - $9,200601210 Non-Pensionable Earnings - - $1,400 $1,400 $6,300602100 FICA & MICA - - $13,000 $13,000 $15,700602210 Pension-General - - $5,600 $5,600 $9,200602235 Pension-Senior Mgmt - - $33,900 $33,900 $30,200602260 Pension-401 - - $1,800 $1,800 $1,800602265 Pension-457 - - $11,400 $11,400 $10,700602305 Health Insurance-HMO - - $19,300 $19,300 $24,900602306 Dental Insurance-PPO - - $1,200 $1,200 $1,200602307 Dental Insurance-HMO - - $200 $200 $400602309 Basic Life Insurance - - $400 $400 $400602310 Accidental Death & Dis - - $100 $100 $100602311 Long-Term Disability Ins - - $1,000 $1,000 $1,000602400 Workers' Compensation - - $500 $500 $4,400
Personnel Services Total - - $270,000 $270,000 $322,800Operating Expense
603190 Prof Svc-Other - - - - $50,000603400 Contract Svc-Other - - $146,800 $141,800 $96,100603404 Air Condition Services - - $8,000 $8,000 $8,000604001 Travel & Training - - - $10,600 $5,000604301 Electricity Svc - - $3,900 $3,900 $4,100604400 Leased Equipment - - $5,600 $5,600 $5,600604440 Leased Copiers - - $2,900 $2,900 $2,900604500 Property & Liability Ins - - $3,200 $3,200 $9,900604610 R&M Vehicles - - $1,800 $1,800 $2,800604620 R&M Buildings - - $12,100 $18,100 $40,000604700 Printing & Binding Svc - - $2,000 $2,000 $2,000604901 Credit Card Svc Fees - - - - $7,200604905 Bank Svc Charges - - $500 $500 $500604915 Pmt in Lieu of Taxes - - $121,000 $121,000 $121,000604920 Licenses & Permit Fees - - $500 $1,734 $8,500604989 MIS Internal Svc Chgs - - $10,000 $10,000 $9,600604996 Admin Chg from Gen Fund - - - $50,000 $50,000604997 Other Operating Expenses - - $1,000 $10,000 $3,000604998 Contingency - - $50,000 - $10,000605100 Office Supplies - - $3,000 $3,000 $3,000605120 Computer Operating Supplies - - $2,000 $2,000 $2,000605220 Vehicle Fuel-On-Site - - $1,400 $1,400 $2,100605250 Noncapital Furniture - - $3,500 $5,117 $8,500605251 Noncapital Equipment - - - - $3,000605252 Small Tools - - $6,000 $6,000 $2,000605290 Other Operating Supplies - - $200 $200 $200605410 Subscriptions & Memberships - - $3,700 $2,300 $4,300
Operating Expense Total - - $389,100 $411,151 $461,300Transfers
691203 Trfr To Cip Rev Bond - - $1,306,800 $1,306,800 $1,306,800
Transfers Total - - $1,306,800 $1,306,800 $1,306,800
Program Total - - $1,965,900 $1,987,951 $2,090,900
City of Miramar 532
Cultural Affairs FY 2014 Budget
Client Management Services 425‐68‐680‐573
Account # Account Title FY 2011 Actual
FY 2012 Actual
FY 2013 Budget
FY 2013 Amended
FY 2014 Budget
Personnel Services 601200 Employee Salaries - - $191,200 $191,200 $598,800601205 Lump Sum Payout - Accrued Time - - - - $5,300601210 Non-Pensionable Earnings - - - - $16,600602100 FICA & MICA - - $14,700 $14,700 $47,100602210 Pension-General - - $2,300 $2,300 $27,400602235 Pension-Senior Mgmt - - $9,600 $9,600 $70,600602260 Pension-401 - - $15,700 $15,700 $23,500602265 Pension-457 - - $4,300 $4,300 $11,900602305 Health Insurance-HMO - - $19,800 $19,800 $84,000602306 Dental Insurance-PPO - - $1,500 $1,500 $4,900602307 Dental Insurance-HMO - - - - $700602309 Basic Life Insurance - - $400 $400 $1,000602310 Accidental Death & Dis - - $100 $100 $200602311 Long-Term Disability Ins - - $1,000 $1,000 $2,500602400 Workers' Compensation - - $600 $600 $19,900
Personnel Services Total - - $261,200 $261,200 $914,400Operating Expense
603140 New Hire Screening - - $400 $3,900 $1,900603190 Prof Svc-Other - - $424,900 $420,700 $16,900603400 Contract Svc-Other - - $7,200 $7,200 $7,200603401 Janitorial Services - - $32,000 $32,000 $32,000603470 Temporary Help - - $20,000 $20,000 -604001 Travel & Training - - $10,100 $10,100 $11,000604100 Communication Services - - $37,400 $25,625 $37,400604300 Water/Wastewater Svc - - $34,600 $34,600 $34,600604301 Electricity Svc - - $33,800 $33,800 $30,700604440 Leased Copiers - - $5,100 $5,100 $5,100604500 Property & Liability Ins - - $14,000 $14,000 $69,200604610 R&M Vehicles - - $1,800 $1,800 $2,800604625 R&M Equipment - - $10,000 $7,300 $10,000604630 R&M Electric - - $22,200 $20,966 $22,200604890 Special Events-Other - - - - $50,000604891 Theatre Productions - - $190,000 $257,000 $210,100604989 MIS Internal Svc Chgs - - $44,500 $44,500 $62,000605220 Vehicle Fuel-On-Site - - $1,400 $1,400 $3,200605225 Equip Gas Oil & Lube - - - - $1,000605247 Janitorial Supplies - - $10,000 $8,500 $10,000
Operating Expense Total - - $899,400 $948,491 $617,300Dept Capital Outlay
606400 Machinery & Equipment - - - $2,700 $5,800606440 Vehicles Purchase - - - - $35,000
Dept Capital Outlay Total - - - $2,700 $40,800
Program Total - - $1,160,600 $1,212,391 $1,572,500
City of Miramar 533
Cultural Affairs FY 2014 Budget
Marketing & Sales Services
425‐68‐682‐573
Account # Account Title FY 2011 Actual
FY 2012 Actual
FY 2013 Budget
FY 2013 Amended
FY 2014 Budget
Personnel Services 601200 Employee Salaries - - $87,300 $87,300 $69,400601205 Lump Sum Payout - Accrued Time - - - - $3,300601210 Non-Pensionable Earnings - - $1,400 $1,400 $2,100602100 FICA & MICA - - $6,800 $6,800 $5,500602210 Pension-General - - $5,600 $5,600 -602235 Pension-Senior Mgmt - - $15,400 $15,400 $16,000602265 Pension-457 - - $2,000 $2,000 $2,100602305 Health Insurance-HMO - - $13,300 $13,300 $7,900602306 Dental Insurance-PPO - - - - $600602307 Dental Insurance-HMO - - $500 $500 -602309 Basic Life Insurance - - $200 $200 $200602310 Accidental Death & Dis - - $100 $100 $100602311 Long-Term Disability Ins - - $500 $500 $400602400 Workers' Compensation - - $300 $300 $1,500
Personnel Services Total - - $133,400 $133,400 $109,100Operating Expense
603400 Contract Svc-Other - - $45,000 $45,000 $69,000604100 Communication Services - - $26,600 $26,600 $26,600604200 Postage - - $67,000 $67,000 $67,000604500 Property & Liability Ins - - $2,400 $2,400 $2,600604700 Printing & Binding Svc - - $23,000 $34,775 $35,000604891 Theatre Productions - - $4,500 $4,500 $4,500604910 Advertising Costs - - $161,000 $261,000 $199,000604989 MIS Internal Svc Chgs - - $8,000 $8,000 $7,600605230 Program Supplies - - $3,200 $3,200 $3,200
Operating Expense Total - - $340,700 $452,475 $414,500
Program Total - - $474,100 $585,875 $523,600
City of Miramar 534
Cultural Affairs FY 2014 Budget
Education & Gallery Services 425‐68‐683‐573
Account # Account Title FY 2011 Actual
FY 2012 Actual
FY 2013 Budget
FY 2013 Amended
FY 2014 Budget
Personnel Services 601200 Employee Salaries - - $53,100 $53,100 $61,700601205 Lump Sum Payout - Accrued Time - - - - $600601210 Non-Pensionable Earnings - - $2,800 $2,800 $1,500602100 FICA & MICA - - $4,300 $4,300 $4,900602210 Pension-General - - $11,200 $11,200 $11,000602305 Health Insurance-HMO - - $8,000 $8,000 $7,900602306 Dental Insurance-PPO - - $400 $400 $400602309 Basic Life Insurance - - $100 $100 $100602310 Accidental Death & Dis - - $100 $100 $100602311 Long-Term Disability Ins - - $300 $300 $300602400 Workers' Compensation - - $200 $200 $5,100
Personnel Services Total - - $80,500 $80,500 $93,600Operating Expense
603140 New Hire Screening - - $400 $680 $400603400 Contract Svc-Other - - $44,000 $44,000 $44,000604500 Property & Liability Ins - - $2,800 $2,800 $3,000604891 Theatre Productions - - $8,800 $8,800 $73,400604989 MIS Internal Svc Chgs - - $13,000 $13,000 $12,500604991 Summer Programs - - $57,000 $57,000 $57,000605230 Program Supplies - - $4,000 $4,000 $4,000605252 Small Tools - - $2,000 $1,720 $2,000
Operating Expense Total - - $132,000 $132,000 $196,300
Program Total - - $212,500 $212,500 $289,900
City of Miramar 535
Cultural Affairs FY 2014 Budget
Food & Beverage Services 425‐68‐684‐579
Account # Account Title FY 2011 Actual
FY 2012 Actual
FY 2013 Budget
FY 2013 Amended
FY 2014 Budget
Personnel Services 601200 Employee Salaries - - $168,700 $168,700 $239,400601205 Lump Sum Payout - Accrued Time - - - - $1,200601210 Non-Pensionable Earnings - - $3,100 $3,100 $5,600601402 Overtime-Special Events - - $7,000 $7,000 $7,000602100 FICA & MICA - - $13,200 $13,200 $18,800602210 Pension-General - - $12,300 $12,300 -602235 Pension-Senior Mgmt - - $19,800 $19,800 $23,800602260 Pension-401 - - $1,200 $1,200 $9,000602265 Pension-457 - - $2,200 $2,200 $4,500602305 Health Insurance-HMO - - $18,100 $18,100 $19,600602306 Dental Insurance-PPO - - $1,400 $1,400 $1,400602307 Dental Insurance-HMO - - - - $100602309 Basic Life Insurance - - $300 $300 $400602310 Accidental Death & Dis - - $100 $100 $100602311 Long-Term Disability Ins - - $800 $800 $900602400 Workers' Compensation - - $500 $500 $30,400
Personnel Services Total - - $248,700 $248,700 $362,200Operating Expense
603140 New Hire Screening - - $400 $400 $1,900603400 Contract Svc-Other - - $73,000 $73,000 $74,700603401 Janitorial Services - - $33,000 $33,000 $33,000603460 Landscape Services - - $4,600 $4,600 $4,600603470 Temporary Help - - $44,000 $44,000 -604001 Travel & Training - - - - $2,100604300 Water/Wastewater Svc - - $34,600 $34,600 $34,600604301 Electricity Svc - - $33,800 $33,800 $30,700604440 Leased Copiers - - $5,100 $5,100 $5,100604500 Property & Liability Ins - - $9,200 $9,200 $62,700604625 R&M Equipment - - $11,000 $11,000 $11,000604920 Licenses & Permit Fees - - $3,100 $3,100 $12,900604989 MIS Internal Svc Chgs - - $29,300 $29,300 $28,300605230 Program Supplies - - $4,400 $4,400 $4,400605235 General Food & Beverage - - $70,000 $70,000 $70,000605247 Janitorial Supplies - - $11,000 $11,000 $11,000605250 Noncapital Furniture - - $12,000 $10,383 $12,000605252 Small Tools - - $2,000 $2,000 $2,000
Operating Expense Total - - $380,500 $378,883 $401,000Dept Capital Outlay
606400 Machinery & Equipment - - - - $41,000
Dept Capital Outlay Total - - - - $41,000
Program Total - - $629,200 $627,583 $804,200
City of Miramar 536
Cultural Affairs FY 2014 Budget
In FY 2013, the City transition from a division budget to a program based budget. This is the division budget section.
Division Expenditure Summary
Expenditure by Division Division #Administration 680 1,725,172 3,838,876
Programs & Marketing 681 372,717 512,277
Total 2,097,888$ 4,351,153$
AdministrationExpenditure Detail Budget425-68-680-573
Account # Account Title
Personnel Services1200 Employee Salaries 371,115 543,405 1210 Non-Pensionable Earnings 2,500 - 1400 Overtime 344 3,357 1402 Overtime-Special Events 16,878 4,269 2100 FICA 26,910 41,142 2210 Pension-General 21,240 26,267 2240 Pension-ICMA 35,446 40,581 2260 OPEB 12,891 14,874 2280 Pension-Management - 35,573 2304 Health Insurance - PPO 870 7,531 2305 Health Insurance - HMO 43,105 53,288 2306 Life & Disability Insurance 986 2,017 2400 Worker's Comp 1,300 704
Sub-Total 533,585 773,008 Operating Expense
3025 Concession - 14,028 3140 Background Checks 227 1,074 3190 Professional Services-Other 187,326 345,773 3400 Contractual Services 145,879 158,826 3401 Janitorial 63,612 64,709 3404 AC Services - 5,230 3601 Payment in Lieu of Taxes - 121,000 4001 Travel & Per Diem 12,993 10,407 4005 Bank Service Charge 693 1,146 4040 Administrative Expense 571 - 4100 Communication Services 39,926 511 4200 Postage 8,541 26,893 4300 Utilities 10,973 12,291 4355 Electric Svc 62,181 68,632 4404 Leased Computers 3,388 5,409 4440 Leased Copier 11,308 11,518 4500 Property & Liability Ins 21,400 20,167 4605 MIS Services - 106,500 4610 R&M Vehicles 593 3,867 4620 R&M Building 5,705 16,521 4625 R&M Equipment 7,308 9,145 4630 R&M Electrical 6,724 4,254 4700 Printing & Binding 1,662 1,999 4850 Special Events 8,190 83,033 4910 Advertising 27,912 35,548 4920 Licenses & Permits Fees - 250 4989 Summer Programs - 48,470 4990 Other Expense 1,852 1,759 4998 50,000 27,299 5100 Office Supplies 2,502 2,346 5120 Computer Operating Supplies 1,302 804 5220 Gas, Oil, & Lube 963 1,278 5230 Program Supplies 8,462 10,694 5247 Janitorial Supplies 6,139 4,187
Administrative Charge to Gen Fund
FY 2011 Actual
FY 2012 Actual
FY 2011 Actual
FY 2012 Actual
City of Miramar 537
Cultural Affairs FY 2014 Budget
AdministrationExpenditure Detail425-68-680-573
Account # Account Title
5250 Furniture & Equipment 9,721 1,151 5251 Small Tools & Equipment 4,680 3,757 5290 Other Operating Supplies 12,000 962 5410 Subscription/Memberships 1,411 2,000 5450 Training-General 5 -
Sub-Total 726,148 1,233,439 Dept. Capital Outlay
6204 Equipment - 70,719 6205 Furniture & Fixture - 22,476 6900 Capital Asset Clearing - (40,281)
Sub-Total - 52,914 Other
9115 Depreciation 465,439 472,716 9203 Trfr to CIP Rev Bond 429,417 1,306,800
Sub-Total 894,856 1,779,516
Total 1,725,172 3,838,876
Programs & MarketingExpenditure Detail425-68-681-573
Account # Account Description
Operating Expense3190 Professional Services-Other 199,166 177,051 3410 Professional Services-Marketing 47,994 78,750 4100 Communication Services 5,541 920 4200 Postage 46,943 20,761 4700 Printing & Binding 22,623 26,897 4850 Special Events - 4,299 4910 Advertising 41,209 196,371 4990 Other Expense - - 5230 Program Supplies 6,752 6,463 5290 Other Operating Supplies - 148 5410 Subscription/Memberships 2,489 616
Sub-Total 372,717 512,277
Total 372,717 512,277
FY 2011 Actual
FY 2012 Actual
FY 2011 Actual
FY 2012 Actual
City of Miramar 538
Cultural Affairs Fund FY 2014 BudgetBudget Justification
Account # Account Description Justification
Revenue
347210 Summer Program These are fees collected for registration, enrollment and master classes.
347310 Concession-Food This revenue source is from food, beverage and alcohol sold by the Food and Beverage Services as concessions items for Regional Park and MCC.
347311 Concession-Beverage This revenue source is from food, beverage and alcohol sold by the Food and Beverage Services as concessions items for Regional Park and MCC.
347312 Concession-Alcohol This revenue source is from food, beverage and alcohol sold by the Food and Beverage Services as concessions items for Regional Park and MCC.
347313 MCC Catering-Food This revenue source is from food, beverage and alcohol sold by the Food and Beverage Services as catering items.
347314 MCC Catering-Beverage This revenue source is from food, beverage and alcohol sold by the Food and Beverage Services as catering items.
347315 MCC Catering-Alcohol This revenue source is from food, beverage and alcohol sold by the Food and Beverage Services as catering items.
347335 Subscriber Service Fee Revenue from subscriber services fees
347336 Ticket Exchange Fee Revenue from ticket exchange fees
347337 Group Sales Service Fee Revenue from group sales fees
347338 Group Sales Convenience Fee
Revenue from group sales convenience fees
347339 Ticket Sales Revenues generated from ticket sales at MCC, Regional Park, Regional Park Amphitheater, and Shirley Branca Amphitheater.
347340 Box Office Service Fee Revenues generated from Box office Services Fees at MCC, Regional Park, Regional Park Amphitheater, and Shirley Branca Amphitheater.
347341 Ticket Printing Fee-For Profit Revenues generated from ticket printing fees for profit organizations at MCC, Regional Park, Regional Park Amphitheater, and Shirley Branca Amphitheater.
347342 Ticket Printing Fee-Non-Profit Revenues generated from ticket printing fees for non-profit organizations at MCC, Regional Park, Regional Park Amphitheater, and Shirley Branca Amphitheater.
347343 Facility Consignmnt Ticket Fee
Revenues generated from facility fees for consignment tickets at MCC, Regional Park, Regional Park Amphitheater, and Shirley Branca Amphitheater.
347344 Facility Complmntry Ticket Fee
Revenues generated from facility fees for complimentary tickets taken in excess of 40 at MCC, Regional Park, Regional Park Amphitheater, and Shirley Branca Amphitheater.
347345 Credit Card Fee Revenues generated from credit card fees at MCC, Regional Park, Regional Park Amphitheater, and Shirley Branca Amphitheater.
347346 Facility Ticket Fee Revenues generated from facility fee from ticket sales at MCC, Regional Park, Regional Park Amphitheater, and Shirley Branca Amphitheater.
347347 Internet Convenience Fee Revenues generated from internet convenience fees at MCC, Regional Park, Regional Park Amphitheater, and Shirley Branca Amphitheater.
347348 Telephone Convenience Fee Revenues generated from telephone convenience fees at MCC, Regional Park, Regional Park Amphitheater, and Shirley Branca Amphitheater.
347349 Walk-Up Fee Revenues generated from Walk-Up fees at MCC, Regional Park, Regional Park Amphitheater, and Shirley Branca Amphitheater.
347350 Souvenirs These are revenues collected from sale of souvenirs
347360 Marketing Banner Revenues are generated for banner services at MCC, Regional Park, Regional Park Amphitheater, and Shirley Branca Amphitheater.
347361 Marketing eBlasts Revenues are generated for e-blasts services at MCC, Regional Park, Regional Park Amphitheater, and Shirley Branca Amphitheater.
347362 Marketing Press Release Revenues are generated for Press Release services at MCC, Regional Park, Regional Park Amphitheater, and Shirley Branca Amphitheater.
347363 Marketing Transparency Revenues are generated for transparencies services at MCC, Regional Park, Regional Park Amphitheater, and Shirley Branca Amphitheater.
347370 Production Staff Revenues generated from fees paid for Production staff at MCC, Regional Park, Regional Park Amphitheater, and Shirley Branca Amphitheater.
City of Miramar 539
Cultural Affairs Fund FY 2014 BudgetBudget Justification
Account # Account Description Justification
347371 Production Staff Reimbursable Revenues generated from fees paid for Produciton staff as needed at MCC, Regional Park, Regional Park Amphitheater, and Shirley Branca Amphitheater.
347372 Production Equipment Rental Revenues generated from fees paid for Production equipment rental at MCC, Regional Park, Regional Park Amphitheater, and Shirley Branca Amphitheater.
347373 Production Outside Equip Renta
Revenues generated from fees paid for Production outside equipment rental at MCC, Regional Park, Regional Park Amphitheater, and Shirley Branca Amphitheater.
347374 Production Service Fee Revenues generated from fees paid for Production Services at MCC, Regional Park, Regional Park Amphitheater, and Shirley Branca Amphitheater.
347375 Production Services Incidental Revenues from charging for production services
347380 Theater Service Package Revenues from TULIP insurance
347381 Theater Service Package Half Revenues from TULIP insurance
347382 Theater Addtl Srvc Frnt of Hou Revenues from TULIP insurance
347383 Theater Addtl Srvc Security PD
Revenues from TULIP insurance
347384 Theater Addtl Srvc Cleaning Ma
Revenues from TULIP insurance
347385 Theater Addtl Srvc Fire Marsha
Revenues from TULIP insurance
347386 Theater Insurance Revenues from TULIP insurance
361100 Interest Earnings Revenue from interest earnings
362203 Rental-Facility Chambers This includes revenues from renting out City Hall's Commission Chambers.
362204 Rental-Amphitheater This includes revenues from theater rental at Regional Park and MCC
362205 Rental-Theater This includes revenues from theater rental at Regional Park and MCC.
362206 Rental-Rooms This includes revenues from theater rental at Regional Park and MCC.
362215 Rental-Banquet Hall This revenues source is from banquet hall, kitchen and small wares rentals.
362216 Rental-Kitchen This revenues source is from banquet hall, kitchen and small wares rentals.
362217 Rental-Small Wares This revenues source is from banquet hall, kitchen and small wares rentals.
366210 Prog Support-MCC Presents This includes Trust financial support of “MCC Presents” programs, including artistic fees, technical fees, facility preparation, hospitality, printing, marketing, etc.
366211 Prog Support Co-Sponsor This includes Trust financial support of costs with “Arts Access” program, including marketing, printing,facility preparation, etc.
366212 Prog Support-Education This includes Trust financing of costs associated with arts education programs, including artistic fees, instructors’ fees, marketing, supplies and equipment, printing, etc.
366213 Membership Fulfillment This includes Trust financing of costs arising from providing benefits to members, including food and beverages, parking privileges, communications, special events, tickets, premium items, etc., as well as the cost of promoting membership.
366214 Sponsorship Fulfillment This includes Trust financing of costs arising from expenses that provide benefits to sponsors, including food and beverages, parking privileges, communications, special events, tickets, premium items, signage and promotional materials, etc., as well as the cost of promoting sponsorships.
366215 Cultural Arts Develpment This includes the Trust financing costs associated with events that support its activities such as naming rights, gallery activities, annual donor that benefits the Trust goals and objectives with the cultivation of programs.
381001 Trfr Fr General Fund This represents a transfer from the General Fund.
Expense
601402 Overtime-Special Events This line item is for staff engaged in events in the Theater and Banquet Hall for food and beverage events.
City of Miramar 540
Cultural Affairs Fund FY 2014 BudgetBudget Justification
Account # Account Description Justification
603140 New Hire Screening This line item relates to background screening costs for MCC temporary personnel.
Client Management Svcs - 1,900Education & Gallery Svcs - 400Food & Beverage Svcs - 1,900Total - $4,200
603190 Prof Svc-Other External consultants may be required when issues are outside the scope of normal operations and day to day activities.
603400 Contract Svc-Other This line item supports all service Contracts related to alternate amenity programming and physical plant maintenance needs for Center's operations. In addition, Marketing, Public Relations and advertising, web design and maintenance and art gallery installations are supported in this line item. This line item was increased as a result of additional maintenance contracts identified for building operations.
Alternative Support Svcs Stipend for Theater - $7,200Burglar Alarm/CCTV Service - $13,800 Security Annual Svc Contract - $105,741 Carpet Cleaning - $3,000Event Set up and Breakdown Ser. - $1,740 Pest Control - $1,800 Upholstery Cleaning - $2,010 Alarm Service - $780 Window Cleaning - $2,500 Generator Maintenance/Annual Inspection - $1,800 Pavers Maintenance - $2,000 Generator Fuel - $2,000 Elevator Maintenance - $2,320 Art Fountain Maintenance - $1,915 Pressure Washing - $3,000 Spot Pressure cleaning (emergencies) - $1,000 Rigging Inspection - $1,400 Education and Gallery Svcs Contracts - $44,000 Marketing & Sales Services - $84,000 Renter Support Service Fees - $8,000 Kitchen Maintenance Contracts - $63,086 Fire Curtain Inspection - $1,000
603401 Janitorial Services Anticipated cost for cleaning maintenance: Janitorial, $45,000; Floor Care-carpet/tile, $24,000; Event Cleaning (based on 100 events, $23,000).
Client Management Svcs - $32,000Food & Beverage Svcs - $33,000Total - $65,000
603404 Air Condition Services Cost for AC maintenance and air duct cleaning, belts, coil cloning filters and mechanical repairs.
603460 Landscape Services This line item is for the botanical garden maintenance and chemical application.
603470 Temporary Help The Administration program will require the provision of additional staffing resource dollars to support the Cultural Affairs administrative tasks in the operations. This funding will enable the administration with the ability to have the accountability it needs to administer and plan the operation's recording tasks associated with delivering on its revenues and expenses generated by the operation.
604001 Travel & Training This account covers out of area travel and training to support the department's operations. This line item is increased due to reassessment of staff travel and training needs. This figure was generated to provide better accuracy of this expenditure. Travel and training opportunities include: Alcohol Safety and Awareness Training, NFBPA Conference, National Association of Performing Arts Presenters Conference, Florida Presenters Conference and Training, Southern Circuit Film Selection Meeting, Performing Arts Exchange and Marketing Event Manager's Conference.
604100 Communication Services This amount is for the T-1 line to support Box Office and Hospitality Room, Website Maintenance, Voice and data lines and Network Engineer repair service.
Client Management Svcs - $37,400Marketing and Public Relations - $26,600Total - $64,000
604200 Postage This cost is for mailing outreach material and general correspondence.
604300 Water/Wastewater Svc This amount is for water and wastewater usage for the facility.
Client Management Svcs - $34,600Food & Beverage Svcs - $34,600Total - $69,200
City of Miramar 541
Cultural Affairs Fund FY 2014 BudgetBudget Justification
Account # Account Description Justification
604301 Electricity Svc This costs is for electricity cost at the Cultural Arts facility as well as shared cost at the Town Center. This cost decreased for the operations. This cost is submitted by PW-Utilities.
604400 Leased Equipment This amount is for the box office leased equipment.
604440 Leased Copiers This represents the cost for leasing, maintainance, overage and photocopy paper located in the Cultural Center as well as the copier shared with the budget department
604500 Property & Liability Ins This line item is for property and liability insurance premium cost allocation. This line item increased as a result of figures distributed to the department by Risk Management.
604610 R&M Vehicles This cost is for repairs and maintenance for the department's pool vehicles. Amount provided by PW-Fleet. This line item increased because Fleet is now calculating (2) pool vehicles for this department.
604620 R&M Buildings This represents the cost for repairs and maintenance such as fire extinguisher, plumbing, locksmith, signage etc. for the building.
604625 R&M Equipment This represents the cost for repairs and maintenance for the building equipment such as:Ticket Equipment
Ticket Equipment - $1,100Stage Lighting Equipment - $4,000Electronic Architecture Equipment - $5,000Kitchen Equipment - $5,000Reinforcement Sound - $1,500Misc. Cabling & Equipment - $2,400Misc. Amps & sound boards - $2,000Client Management Svcs - $10,000Food & Beverage Services - $11,000Total - $21,000
604630 R&M Electric This represents the cost for repairs and maintenance of for the following equipments:
Modification theater lighting - $9,000Lamps/Ballast - $1,500Electrical Lighting - $9,000Outlets/circuits - $1,500Light bulbs - $1,200Client Management Svcs - $22,200
604700 Printing & Binding Svc This represents the cost for printing and binding brochures, flyers, informational pamphlets, business cards, letterhead, envelopes, etc.
Administration - $2,000Marketing & Sales Services - $35,000Total - $37,000
604890 Special Events-Other Changes for Social Services Personnel to provide transportation for Special Events.
604891 Theatre Productions This is the net cost for the acquisition of talent for MCC presentations and event activity. The line item also covers ancillary support activities that are involved in delivering these presentations. The allocation in Education & Gallery Services funds Family Theater programming and the Marketing & Sales allocation covers enhancement items associated with programming. The line of Theater Productions in Client Management and Education & Gallery Services was increased. This increase provides for better business accounting of the cost to deliver these events, which are inclusive of summer camp programming; and most importantly, places them in their appropriate allocation areas so that they can provide better accuracy to the operations.
Client Management Svcs - $210,100Marketing & Sales Services - $4,500Education & Gallery Services - $73,400Total - $288,000
604901 Credit Card Svc Fees This is a new expense for the department. This line item funds fees associated with credit card transactions administered by this department.
Administration - $7,200
604905 Bank Svc Charges Bank finance service charges for payment of bank account associated with the operation.
City of Miramar 542
Cultural Affairs Fund FY 2014 BudgetBudget Justification
Account # Account Description Justification
604910 Advertising Costs This line item supports specialized advertising for presentations, institutional advertising for the Center, Amphitheater and fees associated with media placement of program notifications, fundraising etc. This line item also includes pre-planning dollars associated with the delivery of the Amphitheater and its opening activities. Funding earmarked for the Amphitheater in this line item total $50,000. This line item was increased from previous fiscal year as a result.
604915 Pmt in Lieu of Taxes This account will cover the cost provided by General Fund.
604920 Licenses & Permit Fees This cost is for licenses and permits pertaining to the elevator, generator, operations software and business licenses. This line item was increased due to the addition of software and business license fees realized this year.
Elevator License - $100Generator Permit - $120Generator License - $100Fuel Tank License/Permit - $180Liquor License/ On - Offsite - $2,500Food and Beverage License - $600Theater Manager Licenses - $5,200VSI Licenses - $5,000Administration - Telephone Recording Maintenance Fees - $500Client Management Services - $5,200Food & Beverage Services - $8,100Total - $13,800.00
604989 MIS Internal Svc Chgs This account represents technology related costs such as leased computers, internet, support, telephone, network, computer licenses, and database needs
604991 Summer Programs This line item represents all summer camp programming for education services.
604996 Admin Chg from Gen Fund This charge covers the costs of services provided by the General Fund.
604997 Other Operating Expenses This line item represents unanticipated expenditures that are not reflected and/or identified in line items in within the operations.
CONSUMABLES: Line item funds purchases that are high freguency items utilized in the maintainance and upkeep of the operation (e.g) expendables, gaffer tape, color sheets for lighting, lamps, batteries, hardware, nuts, bolts, screws,washers, etc.)
604998 Contingency This line item represents unanticipated expenditures that are not reflected and/ or identified in line items in within the budget.
605100 Office Supplies This represents funding for desk top supplies for the various activities and general administrative functions.
605120 Computer Operating Supplies This line item represents Print Management contract and computer related items for desktop computers.
605220 Vehicle Fuel-On-Site This expenditure is for gas, oil and lube for the department's pool vehicles of a Ford Taurus and Focus. This line item previously held one vehicle. The additional vehicle created an increase. Amount provided by PW-Fleet.
605225 Equip Gas Oil & Lube This account is used to provide gas and oil used for equipment. Budgeted amount provided by Public Works
605230 Program Supplies This line item provides funds for miscellaneous supplies to support Cultural Center Concierge, education and volunteer programs (e.g. uniforms, job-related equipment, gift shop sales).
Marketing & Public Relations - $3,200Education & Gallery Svcs - $4,000Food & Beverage Svcs - $4,400Total - $11,600
605235 General Food & Beverage This line item provides funds for purchase of food, beverage and alcohol to support Center's events.
605247 Janitorial Supplies This funding is for paper products, light bulb replacement and other janiotrial items.
Client Management Svcs - $10,000Food & Beverage Svcs - $11,000Total - $21,000
605250 Noncapital Furniture This is for items costing less than $1,000 per unit which will be for necessary miscellaneous office furnishing. This line item was increased, because departmental needs were reassessed for this fiscal year.
Administration - $8,500Food & Beverage Svcs - $12,000Total - $20,500
City of Miramar 543
Cultural Affairs Fund FY 2014 BudgetBudget Justification
Account # Account Description Justification
605251 Noncapital Equipment Lighting equipment - special effects equipment, lighting accessoriesSound equipment - microphones, batteries, stands
605252 Small Tools This is to purchase or replace small tools which will be for necessary for the center. This includes hand tools, screwrivers, hammers, wrenches, power tools, drills, saws, pneumatic tool
Administration - $2,000Education & Gallery Svcs - $2,000Food & Beverage Svcs - $2,000Total - $6,000
605290 Other Operating Supplies This cost is for material for special projects and all consumable supplies, etc.
605410 Subscriptions & Memberships This represents the cost to maintain memberships in professional associations, subscriptions and publications. This line item increased after a reassessment of staff organizational relationships. Thus, this line item provides better accounting for the department this fiscal year.
National Assoc of Performing Arts - $2,625International Association of Venue Managers - $600Billboard - $250National Forum of Black Administrators - $700Florida Presenters - $100Total Administration - $4,275
606400 Machinery & Equipment Stage Equipment-Snow Machine - $2,705.00Aqua fogger - stage equipment - $3,114.00Total - $5,819.00
606440 Vehicles Purchase Food Transportation Vehicle to support the Food & Beverage Operations
691203 Trfr To Cip Rev Bond This transfer is to fund the debt service for the Cultural Affairs portion of the 2005 Capital Improvement Revenue Bond
City of Miramar 544
Early Child
hood
Social Services Department
Early Childhood Fund
MissionTo provide high quality child care for children.
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■
■
■
Accomplishments FY 2013■
■
■
FY 2014 Budget
Department OverviewThe vision of the community which is provided through this program can color a child's ideas and expectations about equity,cooperation and citizenship. Each child is provided with physical, social, emotional and intellectual activities which enable thempositive experiences. Importance is placed on cooperative play. Emergent literacy is the core emphasis of the curriculum.Developmentally appropriate activities and learning materials are taught by credentialed teachers in a safe and secure environment.
Early Childhood service is funded by user fees and the General Fund. User fees revenues and expenditures are associated withservices provided at the following Early Childhood locations: Miramar Civic Center, Silver Shores Community Center, Vicki CoceanoYouth Center and the Sunset Lakes Community Center.
This program is administered by the Social Services Department. It is comprised of thirty-five (35) budgeted positions, 15 full-timeand 40 part-time employees. The major program provided is Childcare.
ObjectivesProvide high quality childcare programming for children ages 3 months through 5th gradeProvide resource and referral information for participant families
Key Intended Outcomes of InvestmentProviding positive experiences allows a child to develop in a safe and secure environment Provides families access to assistance for services they may need for a quality life
The City of Miramar Early Childhood centers have been nationally recognized as “Eco Healthy Child Care Centers”by the Eco-Healthy Child Care (EHCC) Program; a national program that ensures child care settings are as happy,healthy, safe and green as possible by reducing children’s exposure to toxics.
Miramar Early Childhood Program won the Peacock Award for its "Bloom Where You Are Planted" multi-generational planting project.
Miramar Early Childhood Program participation in “TOUCH”; a “Transforming Our Community’s Health” initiativesponsored by the CDC, Broward Regional Health Planning Council, The Early Learning Coalition and FamilyCentral.
City of Miramar 545
Early Childhood Fund FY 2014 Budget
Program Revenues, Expenditures & Position Summary
Dedicated RevenuesChildcare - - 2,363,500 2,363,500 2,295,700
Pre-School Care 1,419,279 1,397,790 - - -
Elementary Care 267,603 269,661 - - -
Total 1,686,882 1,667,451 2,363,500 2,363,500 2,295,700
Expenditures by ProgramChildcare - - 2,364,000 2,364,000 2,295,700
Preschool Care 1,731,268 1,498,083 - - -
Elementary Care 192,363 166,454 - - -
Total 1,923,631 1,664,537 2,364,000 2,364,000 2,295,700
Expenditures by CategoryPersonnel Services 1,475,862 1,313,601 1,737,200 1,737,200 1,606,100
Operating Expense 447,769 350,936 626,800 626,800 592,200
Capital Outlay - - - - -
Other - - - - 97,400
Total 1,923,631 1,664,537 2,364,000 2,364,000 2,295,700
Positions by ProgramChildcare - - 34.40 36.40 34.40
Preschool Care 31.88 29.75 - - -
Elementary Care 5.63 5.26 - - -
Total 37.5 35.0 34.40 36.40 34.40
Position DetailEarly Childcare Site Supervisor 4 4 4 4 4
Early Childhood Aide II P/T (12) 9.5 8.0 8.0 8.0 6.0
Early Childhood Aide III P/T (6) 3 3 3 3 3
Early Childhood Curriculum Specialist P/T 0.5 0.5 0.5 0.5 -
Early Childhood Housekeeping Aide P/T (3) 2 2 2 2 1.5
Early Childhood Instructor I P/T (14) 8 7 7 7 7
Early Childhood Instructor II P/T (5) 2.5 2.5 2.5 2.5 2.5
Early Childhood Superintendent 1 1 1 1 1
Recreation Leader 5 5 5 5 6
Recreation Leader II - - - 2 2
1 1 1 1 1
1 1 1 1 1
Total 37.5 35.0 35.0 37.0 35.0
*Position split with Social Services .60 / .40
FY 2011Actual
FY 2012Actual
FY 2013Budgeted
FY 2014Budget
FY 2013Amended
Social Services Operations Manager*Social Services Program Coordinator
City of Miramar 546
Early Childhood Fund FY 2014 Budget
Childcare Program
Description
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■
■
■
■
■
1.2.3.
Performance Measures
Output- - - 346
- - - 116
- - - 6
- - - 52
- - - 140,508
Efficiency/EffectivenessObjective: Provide State of Florida VPK programming at all centersOutcome:
Goal: 1
FY 2014
Goal Actual Goal Projected Goal
Yes Yes Yes Yes Yes
Yes Yes Yes Yes Yes
The VPK program ensures high quality kindergarten readiness skills that will enable the children in our communitysuccess in elementary school
Provide nutritionally balanced meals to the children in our program in an effort to combat childhood hunger as wellas to ensure children are fed and ready to learn
Provide an environment for children that enhances academic achievement and strengthens relationships with adultsand peers
Goals for FY 14
Number of meals served
The VPK program ensures high quality kindergarten readiness skills that will enable the children in our communitysuccess in elementary school
Number of children participating in special activity classes monthly
FY 2013 Projected
Intended Outcomes of Investment
Number of children served monthly in childcare program
Number of children served in Voluntary Prekindergarten Program
Number of children served in the MOST program
FY 2011 Actual
FY 2012 Actual
FY 2012 FY 2013
Meet the requirements and be approved as a 2014-2015 Voluntary Pre-Kindergarten (VPK) provider.Provide meals to children in a cost effective manner.Meet the mandatory outcome measures set forth by the Maximizing Out of School Time (MOST) grant.
This program is responsible for providing a safe and secure environment in which children are provided with the physical, social, emotional and intellectual activities that allow them to learn and play through developmentally appropriate practices and learning materials which enables each child a positive learning experience.
Objectives
Administer the Child Care Food Program (CCFP) program via State of Florida Department of HealthAdminister the Maximizing Out of School Time (MOST) grant
Provide State of Florida Voluntary Pre-Kindergarten (VPK) programming at all centers
Children's overall attendance is 80% of program
FY 2010 Actual
Children's VPK post assessment shows readiness improvement
City of Miramar 547
Early Childhood Fund FY 2014 Budget
Childcare Program
Objective: Outcome:
Goal: 2
FY 2014
Goal Actual Goal Projected Goal
Average cost to feed a child per day - - $4.94 $0.15 $4.94
Objective: Outcome:
Goal: 3
FY 2014
Goal Actual Goal Projected Goal
- - 100% 99% 100%
- - 75% 84% 75%
- - 75% 89% 75%
- - 70% 78% -
- - 80% 96% 80%
Account #
Childcare 346910-000 - - 2,363,500$ - - Childcare-Civic Center 346910-030 - - - 408,200 353,600Childcare-Sunset Lakes 346910-070 - - - 700,400 744,500 Childcare-Silver Shores 346910-110 - - - 829,600 695,900 Childcare-Sunset Lakes 346910-120 - - - 425,300 404,300
Offsite VPK 346911 - - - - 97,400 Total -$ -$ 2,363,500$ 2,363,500$ 2,295,700$
ExpendituresPersonnel Services - - 1,737,200 1,737,200 1,606,100 Operating Expense - - 626,800 626,800 592,200 Capital Outlay - - - - -
Other - - - - 97,400
Total -$ -$ 2,364,000$ 2,364,000$ 2,295,700$
Early Childhood Aide II-P/T (12) - - 8.00 8.00 6.00Early Childhood Aide III-P/T (6) - - 3.00 3.00 3.00Early Childhood Curriculum Specialist Aide-P/T - - 0.50 0.50 - Early Childhood Housekeeping Aide-P/T (4) - - 2.00 2.00 1.50Early Childhood Instructor I -P/T (14) - - 7.00 7.00 7.00Early Childhood Instructor II-P/T (5) - - 2.50 2.50 2.50Early Childhood Site Supervisors - - 4.00 4.00 4.00Early Childhood Superintendent - - 1.00 1.00 1.00Recreation Leader - - 5.00 5.00 5.00
Recreation Leader II - - - 2 3
- - 0.40 0.40 0.40
- - 1.00 1.00 1.00Total - - 34.40 36.40 34.40
*Position split with Social Services .60 / .40
FY 2011Actual
FY 2012Actual
FY 2013Budgeted
FY 2013Amended
FY 2014BudgetDedicated Revenues
Percent of Time by Position
Provide nutritionally balanced meals to the children in our program in an effort to combat childhood hunger as wellas to ensure children are fed and ready to learn
Provide an environment for children that enhances academic achievement and strengthens relationships with adultsand peers
% of children that remained safe
% of children that improved basic math skills
Administer the Child Care Food Program (CCFP) program via State of Florida Department of Health
FY 2012 FY 2013
Meet the mandatory outcome measures set forth by the Maximizing Out of School Time (MOST) grant
FY 2012 FY 2013
% of children that improved social skills and interactions with peers and adults.
Social Services Operations ManagerSocial Services Program Coordinator
% of children that improved basic reading skills
% of children that maintained or improved homework completion
City of Miramar 548
Early Childhood Fund FY 2014 Budget
Revenues and Expenditures Detail Budget Summary
Beginning Fund Balance (595,760)$ (832,508)$ ($829,595) ($829,595) ($829,595)
Revenue by CategoryGeneral Taxes - - - - -
Permits, Fees, Special Assessment - - - - -
Intergovernmental Revenues - - - - -
Charges for Services 1,686,883 1,667,451 2,363,500 2,363,500 2,295,700
Fines & Forfeitures - - - - -
Miscellaneous Revenues - - 500 500 -
Transfer In - - - - -
Appropriation of Fund Balance - - - - -
Total 1,686,883$ 1,667,451$ 2,364,000$ 2,364,000$ 2,295,700$
Expenditures by CategoryPersonnel Services 1,475,862 1,313,601 1,737,200 1,737,200 1,606,100
Operating Expense 447,769 350,936 626,800 626,800 592,200
Capital Outlay - - - - -
Total Operating Expenditures 1,923,631 1,664,537 2,364,000 2,364,000 2,198,300
Other - - - - 97,400
Total 1,923,631$ 1,664,537$ 2,364,000$ 2,364,000$ 2,295,700$
Excess/Deficiency (236,748) 2,913 - - -
Ending Fund Balance (832,508)$ (829,595)$ (829,595)$ (829,595)$ (829,595)$
Revenue Projections
Account # Account Title
Charges for Services346910 Child Care - - 2,363,500 - - 346910-030 Child Care-Civic Center - - - 408,200 353,600 346910-070 Child Care-Sunset Lakes - - - 700,400 744,500 346910-110 Child Care-Silver Shores - - - 829,600 695,900 346910-120 Child Care-Youth Center - - - 425,300 404,300 346911 Off Site VPK - - - - 97,400 346920 Elementary Program 267,603 269,660 - - - 347295 Pre-School 1,419,279 1,397,790 - - -
Sub Total 1,686,883 1,667,451 2,363,500 2,363,500 2,295,700
Miscellaneous Revenues361100 Interest Earning|Inc/Dec FMV of Investment - - 500 500 -
Sub Total - - 500 500 -
Total 1,686,883 1,667,451 2,364,000 2,364,000 2,295,700
Revenue Projection Rationale
Account # Title & Description346910
FY 2011Actual
FY 2013Budgeted
CHILDCARE: Registration and fees collected to cover the costs for providing child care programs.
FY 2014Budget
FY 2012Actual
FY 2011Actual
FY 2012Actual
FY 2013Budgeted
FY 2013Amended
FY 2013Amended
FY 2014Budget
City of Miramar 549
Early Childhood FY 2014 Budget
Childcare
435‐63‐650‐569
Account # Account Title FY 2011 Actual
FY 2012 Actual
FY 2013 Budget
FY 2013 Amended
FY 2014 Budget
Personnel Services 601200 Employee Salaries - - $1,327,300 $1,327,300 $1,158,200601205 Lump Sum Payout - Accrued Time - - - - $6,200601210 Non-Pensionable Earnings - - $19,200 $19,200 $15,200601400 Overtime-General - - $6,000 $6,000 $6,000602100 FICA & MICA - - $102,900 $102,900 $89,500602210 Pension-General - - $101,800 $101,800 $120,600602265 Pension-457 - - $5,000 $5,000 $4,700602300 Pmt In Lieu Of Insurance - - $6,400 $6,400 -602304 Health Insurance-PPO - - $32,200 $32,200 $19,500602305 Health Insurance-HMO - - $78,300 $78,300 $131,600602306 Dental Insurance-PPO - - $5,800 $5,800 $7,500602307 Dental Insurance-HMO - - $2,200 $2,200 $2,000602309 Basic Life Insurance - - $1,600 $1,600 $1,600602311 Long-Term Disability Ins - - $2,900 $2,900 $2,800602400 Workers' Compensation - - $45,600 $45,600 $40,700
Personnel Services Total - - $1,737,200 $1,737,200 $1,606,100Operating Expense
603134 Prof Svc-Marketing - - $2,400 $2,400 $3,200603140 New Hire Screening - - $2,000 $2,000 $1,800603141 Existing Employee Screening - - $1,400 $1,400 $2,300603183 Accreditation Fees - - $800 $1,500 $4,800603400 Contract Svc-Other - - $7,600 $7,600 $4,600604100 Communication Services - - $9,600 $9,600 $9,600604200 Postage - - $400 $400 -604300 Water/Wastewater Svc - - $20,000 $20,000 $19,800604301 Electricity Svc - - $19,500 $19,500 $18,500604403 Leased Building - - $141,800 $141,800 $93,900604440 Leased Copiers - - $7,200 $7,200 $7,600604500 Property & Liability Ins - - $122,200 $122,200 $148,000604610 R&M Vehicles - - $5,000 $5,000 $2,800604625 R&M Equipment - - $800 $800 -604700 Printing & Binding Svc - - $2,000 $2,000 $4,000604916 Administrative Expense - - $1,600 $1,600 $1,600604950 Employee Awards - - $1,200 $1,200 -604989 MIS Internal Svc Chgs - - $103,200 $103,200 $107,400604990 Pre-School Activities - - $48,200 $47,500 $40,300604991 Summer Programs - - $27,600 $27,600 $20,100604993 Field Trips - - $13,800 $13,800 $12,400604996 Admin Chg from Gen Fund - - $50,000 $50,000 $50,000604998 Contingency - - - - $4,000605100 Office Supplies - - $2,000 $2,000 $2,800605120 Computer Operating Supplies - - $800 $800 -605220 Vehicle Fuel-On-Site - - $4,800 $4,800 $500605230 Program Supplies - - $11,000 $11,000 $10,000605240 Uniforms Cost - - $3,600 $3,600 $4,800605250 Noncapital Furniture - - $8,000 $8,000 $6,500605251 Noncapital Equipment - - $5,000 $5,000 $4,000605410 Subscriptions & Memberships - - $2,500 $2,500 $3,300605500 Training-General - - $800 $800 $1,600605510 Tuition Reimbursement - - - - $2,000
Operating Expense Total - - $626,800 $626,800 $592,200Transfers
609990 Appropriated Fund Balance - - - - $97,400
Transfers Total - - - - $97,400
Program Total - - $2,364,000 $2,364,000 $2,295,700
City of Miramar 550
Early Childhood FY 2014 BudgetBudget Justification
Account # Account Description Justification
Revenue
346910 Child Care Fees Dedicated revenues for childcare
346911 Off Site VPK Payment distributed through Family Central for providing Voluntary PreKindergarten (VPK) child care programs.
361100 Interest Earnings Revenue from interest earnings
Expense
601400 Overtime-General This line represents the cost for special events, emergencies and unanticipated personnel shortages.
603134 Prof Svc-Marketing This line represents the cost for public relations, advertising, production and media for the Childcare Program.
603140 New Hire Screening This amount is for outside service to perform screenings on all new employees.
603141 Existing Employee Screening This amount is for outside service to perform screenings on all current employees.
603183 Accreditation Fees This amount is for Accredited Professional Preschool Learning Environment (APPLE) Accreditation fees.
603400 Contract Svc-Other This amount is for outside contractual services for floor/carpet cleaning and credit card machine.
604100 Communication Services This figure represents the cost for cellular phones.
604300 Water/Wastewater Svc This represents the allocated cost of water and sewer service for the facility.
604301 Electricity Svc This account represents allocated costs for electricity usage.
604403 Leased Building This cost is for leasing the Childcare facilities.
604440 Leased Copiers This account represents costs associated with copy machines, releated supplies and service contracts. (Toner is only purchased if department exceeds the allotted meter amount)
604500 Property & Liability Ins This account represents allocated property and liability insurance premiums
604610 R&M Vehicles This account represents costs associated with repair and maintenance of city vehicles
604700 Printing & Binding Svc This represents the costs associated with the printing brochures, handbooks and other reproduction services for programming.
604916 Administrative Expense This figure represents the cost for expenses associated with ceremonies, events and awards associated with the Childcare Program.
604989 MIS Internal Svc Chgs This account represents technology related costs such as leased computers, internet, support, telephone, network, computer licenses, and database needs
604990 Pre-School Activities This represents the costs associated with year-round pre-school programming.
604991 Summer Programs This line item represents expenses associated with elementary age grades K-5th summer camp program.
604993 Field Trips This line item represents funding associated with field trips and transportation throughout the fiscal year to attend enrichment activities.
604996 Admin Chg from Gen Fund This line item represents charges from the general fund for administrative cost.
604998 Contingency This cost is for unanticipated expenses and emergencies
605100 Office Supplies This line item is for miscellaneous desk supplies such as pens, pencils, paper clips, etc.
605220 Vehicle Fuel-On-Site This account covers the cost of gas and oil used for city vehicles
605230 Program Supplies This represents the costs to purchase supplies associated with the Child Care Food Program.
605240 Uniforms Cost This represents the cost for uniforms for child care employees which they are required to wear for the program.
605250 Noncapital Furniture This represents the cost for furniture that cost less than $1,000 per item.
605251 Noncapital Equipment This cost is for equipment cost under $1,000 for each item.
605410 Subscriptions & Memberships This amount is for the cost of accreditation, renewal, license and professional membership required to maintain child care standards.
City of Miramar 551
Early Childhood FY 2014 BudgetBudget Justification
Account # Account Description Justification
605500 Training-General This cost is for required child care certification and licensing requirements for training that must be maintained.
605510 Tuition Reimbursement This cost is for Education Assistance to assist permanent employees to participate in training or educational program designed to strengthen their job related abilities.
609990 Appropriated Fund Balance Funds added to fund balance.
City of Miramar 552
Internal Service Funds
Intern
al Service F
un
ds
Internal Service Funds
Description
■ Health Insurance Fund 501■ Risk Management Fund 502■ Fleet Maintenance Fund 503■ Management Information System Fund 504
Revenues and Expenditures Detail Budget Summary
Revenue by CategoryGeneral Taxes - - - - -
Permits, Fees, Special Assessment - - - - -
Intergovernmental Revenues - - - - -
Charges for Services 8,457,998 8,596,769 21,070,600 22,578,100 21,596,500
Fines & Forfeitures - - - - -
Miscellaneous Revenues 391,095 554,441 2,403,600 896,100 653,500
Other Sources 9,034,152 11,590,368 - 829,643 237,500 Transfer In - - - - -
Total 17,883,245$ 20,741,577$ 23,474,200$ 24,303,843$ 22,487,500$
Expenditures by CategoryPersonnel Services 1,046,099 2,496,815 2,412,500 2,344,500 2,795,700
Operating Expense 13,670,027 15,892,628 20,961,900 21,374,958 19,452,000
Capital Outlay 57,674 100,016 99,800 391,385 239,800
Total Operating Expenditures 14,773,800 18,489,459 23,474,200 24,110,843 22,487,500
Capital Improvement Program - 8,700 - 125,000 -
Other Uses 7,391 43,028 - - - Transfer Out - 5,000,000 - 68,000 -
Total 14,781,191$ 23,541,187$ 23,474,200$ 24,303,843$ 22,487,500$
Summary by Fund
Revenues Fund #Health Insurance 501 (680) - - 11,830,700 11,830,700 10,143,300 Risk Management 502 (690) - - 6,933,400 7,624,300 7,125,000 Fleet Maintenance 503 (700) - - 1,398,500 1,537,243 1,414,200 Management Information Systems 504 (001) - 2,639,925 3,311,600 3,311,600 3,805,000 Health Insurance 680 9,034,401 10,354,100 - - - Liability and Workers Comp 690 7,454,151 6,639,288 - - - Fleet Maintenance 700 1,394,694 1,108,264 - - - Total 17,883,245$ 20,741,577$ 23,474,200$ 24,303,843$ 22,487,500$
ExpendituresHealth Insurance 501 (680) - - 11,830,700 11,830,700 10,143,300 Risk Management 502 (690) - - 6,933,400 7,624,300 7,125,000 Fleet Maintenance 503 (700) - - 1,398,500 1,537,243 1,414,200 Management Information Systems 504 (001) - 2,603,449 3,311,600 3,311,600 3,805,000 Health Insurance 680 8,956,852 9,353,493 - - - Liability and Workers Comp 690 4,398,753 10,260,451 - - - Fleet Maintenance 700 1,425,586 1,323,794 - - - Total 14,781,191$ 23,541,187$ 23,474,200$ 24,303,843$ 22,487,500$
FY 2014 Budget
Internal Service Funds are used to account for the financing of services, self-insurance activities and fleet maintenance servicesprovided to other funds within the City on a cost-reimbursement basis. Currently, the City has four (4) Internal Service Funds.
FY 2012Actual
FY 2013Budgeted
FY 2013Amended
FY 2014Budget
FY 2011Actual
City of Miramar 553
Health
Insuran
ce
Health Insurance Fund
Revenues and Expenditures Detail Budget Summary
Beginning Fund Balance 271,999$ 349,547$ 1,350,155$ 1,350,155$ 1,350,155$
Revenue by CategoryGeneral Government Taxes - - - - -
Permits, Fees, Special Assessment - - - - -
Intergovernmental Revenues - - - - -
Charges for Services - - 11,830,100 11,830,100 10,141,800
Fines & Forfeitures - - - - -
Miscellaneous Revenues 473 307 600 600 1,500
Other Sources 9,033,928 10,353,793 - - - Transfer In - - - - -
Total 9,034,401$ 10,354,100$ 11,830,700$ 11,830,700$ 10,143,300$
Expenditures by CategoryPersonnel Services - - - - -
Operating Expense 8,956,852 9,353,493 11,830,700 11,830,700 10,143,300
Capital Outlay - - - - -
Total Operating Expenditures 8,956,852 9,353,493 11,830,700 11,830,700 10,143,300
Transfer In - - - - -
Total 8,956,852$ 9,353,493$ 11,830,700$ 11,830,700$ 10,143,300$
Excess/Deficiency 77,548 1,000,607 - - -
Ending Fund Balance 349,547$ 1,350,155$ 1,350,155$ 1,350,155$ 1,350,155$
FY 2014 Budget
Description Fund 501This fund was established to account for the City’s fully-funded health, dental, disability, and life insurance. In January 2005, theCity changed from a self-funded PPO to a fully insured plan. All Funds are billed monthly to cover actual premium costs andclaims to maintain adequate reserves.
FY 2012Actual
FY 2011 Actual
FY 2013Budgeted
FY 2013Amended
FY 2014Budget
City of Miramar 554
Health Insurance Fund FY 2014 Budget
Operating Revenues
Account # Account Title
Charges for Services341205 PPO Dental City Contribution - - 368,500 368,500 594,800 341206 PPO Dental Emp Contribution - - 168,200 168,200 137,900 341207 HMO Dental City Contribution - - 45,000 45,000 54,600 341208 HMO Dental Emp Contribution - - 20,000 20,000 4,800 341220 PPO Medical City Contribution - - 2,810,900 2,810,900 1,873,900 341221 PPO Medical Emp Contribution - - 1,084,500 1,084,500 312,600 341222 HMO Medical City Contribution - - 5,325,000 5,325,000 5,326,100 341223 HMO Medical Emp Contribution - - 2,008,000 2,008,000 1,837,100
Sub-total - - 11,830,100 11,830,100 10,141,800
Miscellaneous Revenues361100 Interest Earnings 473 218 400 400 1,500 361300 Net Inc./Dec in FMV of Invest - 89 200 200 -
Sub-total 473 307 600 600 1,500
Other Source381690 Trfr in from Health Ins - 1,000,000 - - - 385100 PPO Dental City Contribution 346,030 333,753 - - - 385200 PPO Dental Emp Contribution 145,549 155,909 - - - 385202 HMO Dental City Contribution 37,823 31,108 - - - 385203 HMO Dental Emp Contribution 19,654 19,907 - - - 385206 PPO Medical City Contribution 2,123,022 2,054,572 - - - 385207 PPO Medical Emp Contribution 415,808 408,115 - - - 385208 HMO Medical City Contribution 4,196,196 4,410,814 - - - 385209 HMO Medical Emp Contribution 1,749,846 1,939,614 - - -
Sub-total 9,033,928 10,353,793 - - -
Total 9,034,401 10,354,100 11,830,700 11,830,700 10,143,300
FY 2011 Actual
FY 2012Actual
FY 2013Budgeted
FY 2013Amended
FY 2014Budget
City of Miramar 555
Health Insurance Fund FY 2014 Budget
Expenditure Detail Budget501‐90‐000‐519‐000‐
Account # Account Title
Operating Expense603010 Health PPO Premiums - - 3,925,000 3,925,000 2,186,500 603015 Health HMO Premiums - - 7,333,000 7,333,000 7,163,200 603025 Dental HMO Premiums - - 65,000 65,000 59,400 604922 Dental PPO Claims - - 448,700 448,700 703,200 604940 Insurance Claims-Health - - 30,000 30,000 - 604905 Bank Service Charge - - 500 500 1,000 604944 Dental Claims Administration Fees - - 28,500 28,500 30,000
Total - - 11,830,700 11,830,700 10,143,300
Division Expenditure Summary
Summary by Division Division #Health Insurance 090/900 8,956,852 9,353,493
Expenditure Detail 680‐90‐900‐590
Account # Account TitleOperating Expense
3010 Health PPO Premiums 2,554,368 2,439,681 3011 Health HMO Premiums 5,913,072 6,373,896 3012 Dental HMO Premiums 55,315 50,832 4005 Bank Service Charge 130 134 4508 PPO Dental Claims 408,822 463,088 4944 PPO Administration Fees 25,144 25,863
Total 8,956,852 9,353,493
FY 2011 Actual
FY 2012Actual
FY 2011Actual
FY 2012Actual
FY 2011 Actual
FY 2012Actual
FY 2013Budgeted
FY 2013Amended
FY 2014Budget
City of Miramar 556
Health Insurance FY 2014 BudgetBudget Justification
Account # Account Description Justification
Revenue
341205 PPO Dental City Contribution Revenues for this line item arise from an internal service charge against each City department that is based on each employee's estimated PPO and HMO dental insurance coverage and costs. Only PPO dental insurance coverage and outstanding claims are in this fund.
341206 PPO Dental Emp Contribution Revenues are the employees' share of PPO and HMO dental insurance based on collective bargaining agreements and the Comprehensive Pay Plan.
341207 HMO Dental City Contribution Revenues for this line item arise from an internal service charge against each City department that is based on each employee's estimated PPO and HMO dental insurance coverage and costs. Only PPO dental insurance coverage and outstanding claims are in this fund.
341208 HMO Dental Emp Contribution Revenues are the employees' share of PPO and HMO dental insurance based on collective bargaining agreements and the Comprehensive Pay Plan.
341220 PPO Medical City Contribution Revenues relate to the City's share of the Medical insurance premium costs
341221 PPO Medical Emp Contribution
Revenues are the employees' share of PPO and HMO medical insurance based on collective bargaining agreements and the Comprehensive Pay Plan
341222 HMO Medical City Contribution
Revenues relate to the City's share of the Medical insurance premium costs
341223 HMO Medical Emp Contribution
Revenues are the employees' share of PPO and HMO medical insurance based on collective bargaining agreements and the Comprehensive Pay Plan
361100 Interest Earnings Revenue from interest
361300 Net Inc/Dec in FMV of Invest Net increase/decrease in Fair Market Value of assets.
Expense
603010 Health PPO Premium Expenditures related to the City's portion for this health care benefit.
603015 Health HMO Premium Expenditures related to the City's portion for this health care benefit.
603025 Dental Premium Expenditures related to the City's portion for this health care benefit.
604905 Bank Svc Charges Bank services charges for handling of accounts.
604922 Dental PPO Claims Expenditures from this line item represent insurance claims paid by the City for the self-insured dental plan.
604944 Dental Claims Admin Fee Expenditures from this line item represent administrative fees for the City's self-insured dental insurance plan.
City of Miramar 557
Risk M
anage
ment
Human Resources Department
Director of Human Resources
Assistant Director ofHuman Resources *
Assistant Risk Manager*
Executive Assistant to the Director
Risk ManagementClaims Analyst*
Process Improvement Analyst
Human Resources Assistants (2)
City Manager
Office Assistant F/T (3)
Administrative Supervisor
Human Resources Coordinator
* These positions are funded by the Risk Management Internal Services fund.
Human ResourcesManager
Human ResourcesOfficer
Human ResourcesAnalyst II
Risk Management
Mission
Department Overview
Objectives■
■ Improve employee health and increase employee morale by offering preventative health care programs■
■
Key Intended Outcomes of Investment■
■
Accomplishments FY 2013■
■
Risk Management is responsible for managing two of the largest risk programs for the City. This includes the self-insurance ofliability and workers' compensation as well as providing an array of employee benefits including, but not limited to, health, dentaland life insurance as well as various retirement and savings benefits to maintain a viable workforce. This program not onlyprovides a safety net from catastrophic risk for both the City and its' employees but regularly engages in proactive analysis of riskso prevention programs can be implemented to help control or mitigate costs.
Optimize City of Miramar's resources by reducing absenteeism, health care and worker'scompensation insurance costs
Attain acceptable level of insurance coverage for city's risks
Evaluate and assess all risks of loss and need for insurance related to the specific performanceobjective
Reduced costs related to absenteeism, health care and workers' compensation
Implemented the City Manager's Safety & Safety Improvement Awards which recognizes departments with noworkers' compensation injury or reduced number of injuries for each quarter
Implemented a Risk Management Strategic Plan that focuses on reducing workers' compensation cost
FY 2014 Budget
Risk Management identifies, assesses and controls risk as it relates to all City operations and evaluates, implements andprovides employee benefits that support employee recruitment and retention.
The Risk Management Program is managed by Human Resources department. It is comprised of three (3) full-time budgetedpositions.
Manage the City's self-insured, self-administered liability claims program in accordance withapplicable State laws and regulations
City of Miramar 558
Risk Management FY 2014 Budget
Program Revenues, Expenditures & Position Summary
Program #None - - - - -
Expenditures By ProgramRisk Management 061 - - 362,500 1,053,400 535,000
Benefits Administration 062 - - 112,800 44,800 -
Non-Departmental 000 - - 6,458,100 6,526,100 6,590,000
Total -$ -$ 6,933,400$ 7,624,300$ 7,125,000$
Expenditures by CategoryPersonnel Services - - 416,300 348,300 434,300
Operating Expense - - 59,000 749,900 100,700
Capital Outlay - - - - -
Non-Departmental - - 6,458,100 6,526,100 6,590,000
Total -$ -$ 6,933,400$ 7,624,300$ 7,125,000$
Positions by ProgramRisk Management 2.5 2.5 3.0 3.0 3.0
Benefits Administration - 1.0 1.0 1.0 -
Total 2.5 3.5 4.0 4.0 3.0
Position DetailAssistant Director of Human Resources - - 1 1 1
Assistant Risk Insurance & Contracts Manager - - 1 1 -
Assistant Risk Manager 1 1 - - 1
Benefits Administrator - 1 1 - -
Human Resources Analyst II - 1 - - -
Human Resources Coordinator - Part-time 0.5 0.5 - - -
Risk Management Claims Analyst - - - 1 1
Risk Management Claims Supervisor - - 1 - -
Senior HR Analyst 1 - - - -
2.5 3.5 4.0 3.0 3.0
Dedicated RevenuesFY 2011 Actual
FY 2012Actual
FY 2013Budgeted
FY 2013Amended
FY 2014Budget
Total FTE's
City of Miramar 559
Risk Management FY 2014 Budget
■
■
■
■
Key Intended Outcomes of Investment■
■
■
■
1. Ensure the continued viability of self Insurance through proper management and cost controls. 2.
3
Performance Measures
Output- - - 174
- - - 32
Number of workdays lost per workers' comp claim - - - 8
Efficiency/Effectiveness Objective:
Outcome:Goals: 1
FY 2014
Goal Actual Goal Projected Goal
- - $2,000 $4,613 $3,000
- - $5,000 $10,498 $8,000
- - $2,500 $3,120 $3,000
Objective: Track and analyze all claims to determine causation factors. Outcome:Goals: 2
FY 2014
Goal Actual Goal Projected Goal
Liability Claims filed - - 60 74 74
Workers' Compensation Claims Filed - - 90 100 127
- - 50 32 30
Reduce the overall impact of claim costs on the City's overall budget.
This program is responsible for managing the self insurance funds for the City of Miramar to include liability and workers'compensation by monitoring and analyzing claims and implementing education and prevention programs to reduce overall costs.
Properly manage the City's self-insured and self-administered liability claims program according to State mandatesand regulations.
Average cost per workers comp claim
Average cost of motor vehicle accidents
Develop strategic responses to the analysis of claims.
FY 2012 FY 2013
Liability and Workers claims filed
Motor Vehicles Accident
FY 2010 Actual
FY 2013 Projected
Control and reduce costs of Liability Insurance and Workers' Compensation.
Risk Management Program
FY 2011 Actual
FY 2012 Actual
Average cost per liability claim
Motor Vehicles Accidents reported
Objectives
Track and analyze all claims to determine causation factors.
Coordinate a comprehensive City-wide safety training program.
Properly manage the City's self-insured and self-administered liability claims program according toState mandates and regulations.
Reduce the time span between the time a claim is opened until resolution.
Description
Control and reduce costs of Liability Insurance and Workers' Compensation. Develop strategic responses to the analysis of claims. Minimize the escalation of costs per claim through timely resolution and litigation avoidance. Reduce overall claim costs through proactive education campaigns focused on claim analysis.
Goals for FY 14
Actively monitor Liability and Workers' Compensation claims and vehicle accident reports to determineeffectiveness of prevention efforts.
FY 2012 FY 2013
City of Miramar 560
Risk Management FY 2014 Budget
Objective: Outcome:Goals: 3
FY 2014
Goal Actual Goal Projected Goal
Average # of days a liability claim remained opened - - 97 109 180
Average # of days lost per workers' comp claim. - - 260 8 10
Objective: Outcome:Goals: 3
FY 2014
Goal Actual Goal Projected Goal
- - 10 109 180
- - 6 8 10
Dedicated RevenuesNone - - - - -
Personnel Services - - 331,100 331,100 434,300
Operating Expense - - 31,400 722,300 100,700
Capital Outlay - - - - -
Total -$ -$ 362,500$ 1,053,400$ 535,000$
- - 1.0 1.0 1.0
1.0 1.0 1.0 1.0 1.0
0.5 0.5 - - -
- - 1.0 1.0 1.0
1.0 1.0
Total 2.5 2.5 3.0 3.0 3.0
Expenditures by Category
Assistant Director of HRAssistant HR Manager*
Risk Management Claims Supervisor
FY 2012 FY 2013
# of Safety inspections conducted
# of Risk Management media campaigns conducted
FY 2011 Actual
FY 2012Actual
FY 2013Budgeted
FY 2013Amended
Human Resources Coordinator Part-time
Senior HR Analyst
Reduce the time span between the time a claim is opened until resolution. Minimize the escalation of costs per claim through timely resolution and litigation avoidance.
Reduce overall claim costs through proactive education campaigns focused on claim analysis.
Risk Management Program
FY 2012 FY 2013
Coordinate a comprehensive City-wide safety training program.
Percent of Time by Position
FY 2014Budget
City of Miramar 561
Risk Management FY 2014 Budget
Performance Measures
Objective:Outcome:Goals: 1, 2
FY 2014
Goal Actual Goal Projected Goal
- - 100% - -
- - 100% - -
Objective:
Outcome: Reduced costs in relation to absenteeism, health care and workers' comp.Goals: 3
FY 2014
Goal Actual Goal Projected Goal
- - 100% 100% -
Provide all employees timely benefit status update - - 100% 100% -
Objective: Optimize health and wellness awareness for the best education of employees.Outcome:Goals: 2, 4
FY 2014
Goal Actual Goal Projected Goal
- - 8 8 -
- - 6 6 -
Dedicated RevenuesNone - - - - -
Personnel Services - - 85,200 17,200 -
Operating Expense - - 27,600 27,600 -
Capital Outlay - - - - -
Total -$ -$ 112,800$ 44,800$ -$
Benefits Administrator - 1.0 1.0 1.0 -
Total FTE's - 1.0 1.0 1.0 -
Benefits Administration Program
Description
Efficiency/Effectiveness
This will not be a program in FY 2014.
FY 2013
Provide 8 health and wellness educational awareness programs
Provide 6 retirement planning workshops
FY 2011Actual
FY 2012Actual
FY 2013Budgeted
FY 2013Amended
FY 2014Budget
FY 2012 FY 2013
Employees participating in Online Open Enrollment
Sign a Non-Smoking Affidavit or participate in the City-sponsored Smoking Cessation program
Expenditures by Category
Percent of Time By Position
FY 2012 FY 2013
Ensure that 100% of employees dependents are verified duringopen enrollment
Optimize city of Miramar's resources by reducing absenteeism, health care and workers' compensation insurance costs
Improve employee health and increase employee morale by offering preventative health care programsEnhanced benefit administration and oversight
Limit health care costs to less than the medical inflation rate.
FY 2012
City of Miramar 562
Risk Management FY 2014 Budget
Beginning Fund Balance 2,375,872$ 5,431,270$ 1,810,106$ 1,810,106$ 1,810,106$
Revenue by CategoryGeneral Taxes - - - - -
Permits, Fees, Special Assessment - - - - -
Intergovernmental Revenues - - - - -
Charges for Services 7,063,608 4,848,976 6,353,300 6,038,300 6,235,900
Fines & Forfeitures - - - - -
Miscellaneous Revenues 390,318 553,737 580,100 895,100 651,600
Other Sources 224 1,236,575 - 690,900 237,500
Transfer In - - - - -
Total 7,454,151$ 6,639,288$ 6,933,400$ 7,624,300$ 7,125,000$
Expenditures by CategoryPersonnel Services 238,252 396,170 416,300 348,300 434,300
Operating Expense 4,121,106 4,808,019 6,517,100 7,092,596 6,690,700
Capital Outlay 39,395 56,262 - 115,404 -
Transfer Out - 5,000,000 - 68,000 -
Total 4,398,753$ 10,260,451$ 6,933,400$ 7,624,300$ 7,125,000$
Excess/Deficiency 3,055,398 (3,621,164) - - -
Ending Fund Balance 5,431,270$ 1,810,106$ 1,810,106$ 1,810,106$ 1,810,106$
Operating Revenues
Account # Account Title
Charges for Services341200 Internal Service Charge - 4,848,976 4,615,800 4,300,800 4,255,800 341203 City Contribution-WC 7,063,608 - 1,737,500 1,737,500 1,980,100
Sub-total 7,063,608 4,848,976 6,353,300 6,038,300 6,235,900 Miscellaneous Revenues
361100 Interest Earnings 125,330 117,849 123,500 123,500 100,100 361300 Net Inc./Dec Fair Value of Investment - - 1,500 1,500 1,500
Insurance Recoveries 264,987 435,888 455,100 770,100 550,000 Sub-total 390,318 553,737 580,100 895,100 651,600 Other Source
385100 City Contribution 224 1,236,575 - - - 399999 Appropriation Of Fund Balance - - - 690,900 237,500
Sub-total 224 1,236,575 - 690,900 237,500
Total 7,454,151 6,639,288 6,933,400 7,624,300 7,125,000
369300
FY 2013Amended
FY 2014Budget
FY 2011 Actual
FY 2012Actual
FY 2013Budgeted
FY 2013Budgeted
Revenues and Expenditures Detail Budget Summary
FY 2013Amended
FY 2014Budget
FY 2011 Actual
FY 2012Actual
City of Miramar 563
Risk Management FY 2014 Budget
Risk Management
Account # Account Title FY 2011 Actual
FY 2012 Actual
FY 2013 Budget
FY 2013 Amended
FY 2014 Budget
Personnel Services 601200 Employee Salaries - - $306,000 $246,318 $270,800 601205 Lump Sum Payout - Accrued Time - - - - $11,500 601210 Non-Pensionable Earnings - - - - $8,200 602100 FICA & MICA - - $6,700 $3,959 $20,400 602210 Pension-General - - - - $15,800 602235 Pension-Senior Mgmt - - $27,900 $27,900 $35,100 602260 Pension-401 - - $37,200 $36,973 - 602265 Pension-457 - - $2,900 $2,900 $15,300 602300 Pmt In Lieu Of Insurance - - $12,600 $12,600 $6,300 602304 Health Insurance-PPO - - $13,000 $13,000 $13,100 602305 Health Insurance-HMO - - $5,300 - $5,100 602306 Dental Insurance-PPO - - $1,400 $1,400 $1,400 602309 Basic Life Insurance - - $700 $700 $600 602311 Long-Term Disability Ins - - $1,700 $1,700 $1,300 602400 Workers' Compensation - - $900 $850 $9,400 602500 Unemployment Comp - - - - $20,000 Personnel Services Total - - $416,300 $348,300 $434,300
Operating Expense 603127 Legal Svc-Litigation - - - $690,900 - 603140 New Hire Screening - - - - $4,500 603184 Employee Assistance Prog - - $7,000 $7,000 $4,000 604100 Communication Services - - $1,500 $1,500 - 604200 Postage - - $500 $500 $500 604301 Electricity Svc - - $2,800 $2,800 $1,600 604440 Leased Copiers - - $2,300 $2,300 $1,300 604500 Property & Liability Ins - - $14,000 $14,000 $55,100 604700 Printing & Binding Svc - - $300 $300 - 604890 Special Events-Other - - $800 $800 - 604920 Licenses & Permit Fees - - $1,600 $1,600 $8,600 604989 MIS Internal Svc Chgs - - $25,700 $25,700 $20,600 605100 Office Supplies - - $500 $500 $800 605290 Other Operating Supplies - - $400 $400 $400 605410 Subscriptions & Memberships - - $1,200 $1,200 $3,300 605500 Training-General - - $400 $400 - Operating Expense Total - - $59,000 $749,900 $100,700 Total - - $475,300 $1,098,200 $535,000
City of Miramar 564
Risk Management FY 2014 Budget
Nondepartmental
Account # Account Title FY 2011 Actual
FY 2012 Actual
FY 2013 Budget
FY 2013 Amended
FY 2014 Budget
Operating Expense 603080 Other Insurance Premium - - $10,000 $10,000 - 603127 Legal Svc-Litigation - - - - $100,000 604501 Surety Bonds - - $3,937,500 $3,712,700 $3,396,500 604504 State Workers Comp Prem - - $425,000 $225,000 $777,900 604905 Bank Svc Charges - - $3,000 $3,000 $3,000 604941 Ins Claims-Workers' Comp - - $1,312,500 $1,362,500 $1,886,500 604942 Ins Claims-Liability - - $455,100 $865,684 $289,000 604943 Ins Claims-Property - - $315,000 $163,812 $137,100 Operating Expense Total - - $6,458,100 $6,342,696 $6,590,000
Dept Capital Outlay 606400 Machinery & Equipment - - - $91,188 - 606440 Vehicles Purchase - - - $24,216 - Dept Capital Outlay Total - - - $115,404 -
Transfers 691001 Trfr To General Fund - - - $68,000 - Transfers Total - - - $68,000 - Total - - $6,458,100 $6,526,100 $6,590,000
City of Miramar 565
Risk Management FY 2014 Budget
Division Expenditure Summary
Summary by Division Division #Liability & Workers Comp Insurance 061/900 4,398,753 10,260,451
Expenditure Detail Budget 690‐06‐061‐513
Account # Account Description
Personnel Services 1200 Regular Salaries 204,445 288,319 1400 - 2,867 2100 FICA 5,633 6,036 2240 Pension-ICMA 18,340 15,286 2260 OPEB 4,297 6,375 2280 - 15,834 2300 Health-Cafeteria Plan Wellness 1,978 6,689 2304 Health Insurance-PPO 194 3,655 2305 Health Insurance-HMO 2,227 431 2306 Life & Disability Insurance 438 953 2400 Worker's Comp 700 467 2500 Unemployment Compensation - 49,258
Sub-total 238,252 396,170
690‐90‐900‐590Operating Expense
4005 Bank Service Charge 1,149 2,614 4501 Premiums-Ins. Surety 2,568,215 2,606,231 4504 Premiums-Workers Comp 35,097 48,959 4941 Ins. Claims-Workers Comp 1,155,965 1,610,683 4942 Ins. Claims-Liability 282,596 374,204 4943 Ins. Claims-Property 78,083 165,328
Sub-Total 4,121,106 4,808,019 Dept. Capital Outlay
6250 Vehicle Replacement 22,433 39,400 6251 City Properties 16,962 16,862
Sub-Total 39,395 56,262 Other
9110 Trfr to General Fund - 4,000,000 9128 Trfr to Health Ins-PPO - 1,000,000
Sub-Total - 5,000,000
Total 4,398,753 10,260,451
FY 2011Actual
FY 2012Actual
FY 2011Actual
FY 2012Actual
City of Miramar 566
Risk Management FY 2014 BudgetBudget Justification
Account # Account Description Justification
Revenue
341200 Internal Service Charge Revenues for this fund are reimbursed from other funds for property and liability insurance and services.
341203 City Contribution-WC Revenues for this line item arise from an internal service charge against each City department that is based on each department's historically estimated yearly liability and workers' compensation loss exposures.
341205 PPO Dental City Contribution Revenues for this line item arise from an internal service charge against each City department that is based on each employee's estimated PPO and HMO dental insurance coverage and costs. Only PPO dental insurance coverage and outstanding claims are in this fund.
361100 Interest Earnings Revenue from interest
361300 Net Inc/Dec in FMV of Invest Net increase/decrease in Fair Market Value of assets.
369300 Insurance Recoveries Reimbursement for property and liability claims from insurance companies.
Expense
602500 Unemployment Comp This is for payments to former employees who apply for unemployment compensation from the State.
603127 Legal Svc-Litigation This is for costs related to litigation related matters.
603140 New Hire Screening Costs associated with hiring requirements in this category include to include; criminal, workers' comp, social security and driver's license check background checks, educational verifications & Drug screening for new hires and existing employees.
603184 Employee Assistance Prog Funding for the City's Employee Assistance Program (EAP) contractor who provides preliminary counseling services for employees, City-wide.
604200 Postage This is allocated costs for department mailings as well as delivery services such as U.P.S. and Federal Express.
604301 Electricity Svc This account represents allocated costs for electricity usage.
604440 Leased Copiers This account represents costs associated with copy machines, releated supplies and service contracts. Last year's budgeted allotment was under-estimated. (Toner is only purchased if department exceeds the allotted meter amount).
604500 Property & Liability Ins This account represents allocated property and liability insurance premiums
604501 Surety Bonds Expenditures from this line item represent insurance premiums paid annually by the City for property and liability insurance/excess and primary, claims administration, and loss control consulting services.
604504 State Workers Comp Prem Expenditures from this line item represent insurance premiums paid annually by the City for excess Workers Compensation insurance, claims administration, and State of Florida Workers Compensation administrating and special disability trust fund self-insurer assessments.
604610 R&M Vehicles This account represents costs associated with repair and maintenance of city vehicles
604700 Printing & Binding Svc Printing campaign materials for risk prevention programs and benefit educational campaigns to be distributed city-wide to employees.
604890 Special Events-Other Continued funding for various events such as health fairs and safety seminars.
604905 Bank Svc Charges Bank services charges for handling of accounts.
604920 Licenses & Permit Fees This is for license fee with the Agency for Health Care Administration which is required to operate and maintain the City’s Workers’ Comp program.
Increase: The annual license fee for NeoGov (HR Applicant Tracking System) is approximately $7,440.
604941 Ins Claims-Workers' Comp Expenditures for this line item account for the medical indemnity, managed care, and legal aspects of each Workers Compensation claim.
604942 Ins Claims-Liability Expenditures from this line account for all costs associated with the defense of all liability claims presented to the City including, but not limited to settlement offers, legal fees, private investigators, and independent medical examinations.
City of Miramar 567
Risk Management FY 2014 BudgetBudget Justification
Account # Account Description Justification
604943 Ins Claims-Property Expenditures from this line item account for all self-insured property, automobile physical damage, and electronic data processing losses that the City sustains on an annual basis.
604989 MIS Internal Svc Chgs This account represents technology related costs such as leased computers, internet, support, telephone, network, computer licenses, and database needs
605100 Office Supplies Costs for office supplies for the division to include; pens, note pads, printer paper, desk tools, etc.
605220 Vehicle Fuel-On-Site City Policy prevents employees form using personal vehicles to conduct City business. Daily operations of department requires personnel to travel to various City Departments to interview, train, plan and meet with other Department administrative staff. The current allottment of one (1) vehicle does not fulfill the HR Department's need so the Department must increase the number of pool vehicles available to two (2). The amount in this category reflects this cost increase.
605290 Other Operating Supplies This line item is for various office supplies not supported by general office supplies which are less than $200 per unit and are directed towards unexpected expenditures (such as supplies for events) to support the daily operations of the Department. In FY2013, these line items was underfunded.
605410 Subscriptions & Memberships Costs associated for staff to maintain memberships and receive subscriptions with their profesional organizations for various related memberships/manuals and journals and including: IPMA, FPHRA, SHRM, HRABC, NFBPA, FPELRA, Notary Public, ASTD, PRIMA, PRIMA local, RIMS, IPMA, EMT, AHCA, WCCP, FMASH, BCHCM, BCHSM, Safety Council, IASP/NASP, Licensed Health care Risk Manager, FPPA, Worker's Compensation Claims Professional (WCCP), Board of Certified Hazard Control Management (International Board for Certification of Safety Managers), NASP (National Association of Safety Professional), Certified Environmental Health and Safety, Specialist (EHS)-National Assocation of Safety Professionals, Ergonomics Specialist, Certified Fire Protection/Exits Specialist and maintaining re-certifications.
605500 Training-General Funding will be used to attend specialized training for division employees in the areas of mitigating municipal risk and benefit related education seminars.
City of Miramar 568
Fleet M
aintenan
ce
Public Works Department
Assistant PW Director
Public Works Director
General Services Manager
Field Service Manager
Asst. Facilities Manager
Asst. Facilities Superintendent
Building Maint. II(3)
Building Maint. I(4)
Custodian P/T
Transportation Supervisor
Lead Mechanic
Bus Operator I P/T (2)
Auto Mechanic II
(2)
Fleet Procurement
Specialist
Auto Mechanic I(2)
Asst. Field Ops Superintendent
Streets
Streets Maint II
(2) Street Maint I
(2)
Lead Maintenance
(2)
Landscape Inspector
Maintenance IIMaintenance I
(4)Maintenance Wkr P/T (6)
Asst. Field Ops Superintendent
Stormwater
Heavy Equipment Operator I
(2)
Stormwater Operator I
(3)
Maintenance II
(3)Maintenance I
(2)
Maintenance Supervisor
(2)
Lead Maintenance
(3)
Stormwater Operator II
Field Serivce Worker (P/T)
( )
Executive Asst. to Director PW Outreach Administrator
Administration Services Coordinator
Administrative CoordinatorOffice AdministratorAdmin. Secretary II
Maintenance II
Equipment Operator II
Solid Waste Manager
Bus Operator II P/T (9)
Transportation AdministrativeSuperintendent
Building
Tradesperson
Asst. Field Ops Superintendent
Field Operations
Lead Maintenance
(2)
Streets & Drainage Engineer
Equipment Operator II Irrigation
Maintenance
Building Maintenance Supervisor
Administration Superintendent
Transportation Technician
Fleet Supervisor Recycling
Coordinator
Electrician I(2)
PW
Field Svcs Superintendent
AC Technician
Facilities Planner
Assistant City
Manager of Operational Services
Service Writer Administrator
Maintenance II
Maintenance I
Solid Waste Technician
Fleet Maintenance
Department Overview
Objectives■ Continue to increase the number of fleet vehicles maintained each month by 40 to 50%.■
Key Intended Outcome of Investment■
■
Accomplishments FY 2013■
■
FY 2014 Budget
MissionTo maintain reliable and safe vehicles, provide cost effective maintenance and repair on all City vehicles and operate aneffective Vehicle Replacement Program.
Decrease the possibility of larger repairs by initiating a computerized preventative maintenanceprogram and to minimize road calls.
Install a Fleet Management Software Program to monitor an efficient vehicle and equipment repair/maintenanceprogram.
Fleet Maintenance is managed by the Public Works Department and operates as an Internal Service Fund (ISF), which is used toaccount for goods and services provided to other departments within the City. By definition, ISF’s are non profitable, and operateon a cost-reimbursement basis for their services, and when necessary, adjust their service charges for changes in cost structure orservice level. This program is comprised of ten (10) full-time budgeted positions. The major program provided is FleetMaintenance.
Increase in-house repairs by utilizing newly purchased equipment (tire changer, wheel balancer, transmissionflusher, etc.), thus increasing efficiency.
Outsourced the maintenance of Public Safety vehicles and equipment to First Vehicle Services to reduce backlogof maintenance services.Outsourced the maintenance of Public Safety vehicles and equipment to First Vehicle Services to reduce backlogof maintenance services.
City of Miramar 569
Fleet Maintenance FY 2014 Budget
Program Revenues, Expenditures & Position Summary
Internal Service Fund 1,394,694 1,108,264 1,398,500 1,537,243 1,414,200
Expenditures by ProgramFleet Maintenance - - 1,398,500 1,537,243 1,414,200
Vehicle Repair and Maintenance 1,183,293 1,111,202 - - - Fleet Support Services 242,293 212,592 - - -
Total 1,425,586 1,323,794 1,398,500 1,537,243 1,414,200
Expenditures by CategoryPersonnel Services 807,847 627,883 676,100 676,100 732,800
Operating Expense 592,069 600,429 682,600 682,600 641,600 Capital Outlay 25,670 95,482 39,800 53,543 39,800
Capital Improvement - - - 125,000 -
Total 1,425,586 1,323,794 1,398,500 1,537,243 1,414,200
Positions by Program
Fleet Maintenance - - 9.5 9.5 10.0
Vehicle Repair and Maintenance 10.8 10.8 - - -
Support Services 2.3 2.3 - - -
Total 13.0 13.0 9.5 9.5 10.0
* FY 13 Position split with Public Works 0.5
Position DetailAuto Mechanic I 6 6 2 2 2
Auto Mechanic II 2 2 2 2 2
Fleet Procurement Specialist 1 1 1 1 1
Fleet Superintendent 1 1 1 1 -
Fleet Supervisor - - - - 1
Lead Mechanic 1 1 1 1 1
Office Administrator 1 1 1 1 1
Service Writer Administrator 1 1 1 1 1
Transportation Administrative Superintendent - - - - 1
Total FTE's 13.0 13.0 9.0 9.0 10.0
FY 2011Actual
FY 2012Actual
FY 2013Budgeted
FY 2013Amended
FY 2014BudgetDedicated Revenues
City of Miramar 570
Fleet Maintenance FY 2014 Budget
Description
■ Establish a quality assurance program for vehicle maintenance.■ Improve vehicle and equipment readiness.
Key Intended Outcomes of Investment■ Reduce vehicle operating cost and downtime by better scheduling.■ Improve vehicle turn around time.■
■
■ Increase customer satisfaction.
Goals for FY 141. Continue to maintain a fleet of safe and reliable vehicles and equipment2. To establish a PM schedule for maintenance of all city vehicles
3. To ensure Fleet mechanics are adequately trained in all aspects of vehicle maintenance4. Ensure departmental goals and objectives are maintained.
Performance Measures
OutputAverage cost/vehicle by vehicle class:
- - 57,764 45,000
- - 15,697 24,000
- - 516 300
- - 4 3
Efficiency/EffectivenessObjective: Establish a quality assurance program for vehicle maintenanceOutcome: Improve vehicle turn around time and reduce operating costGoals: 1, 3, 6
Average downtime per work order by vehicle
FY 2010 Actual
FY 2011 Actual
FY 2012 Actual
FY 2013 Projected
Fleet Maintenance Program
The Fleet Maintenance program provides cost effective preventative maintenance and repairs of city vehicles including light,medium, and heavy duty vehicles (F150 - F550, Class A), and buses. Assessment and recommendation of vehicles for Citydepartments is done within this program. In addition, this program ensures that vehicles are road worthy, safe, and adheres toFlorida Department of Transportation standards.
This program also encompasses repair outsourcing of city vehicles not efficiently and cost effectively accomplished by in-house fleet mechanics.
Objectives
Maximize equipment availability.Increase effective use of mechanic's productive time.
Light-duty vehicles
Heavy-duty vehicles
Average mechanic productive (billable) hours
City of Miramar 571
Fleet Maintenance FY 2014 Budget
Fleet Maintenance Program
FY 2014
Goal Actual Goal Projected Goal
% of PM's completed in-house within 24 hours New 95% 96% 99% 96%% of PM's completed contractually within 24 hours New 97% 96% 99% 96%% of repairs completed in-house within one (1) week New 89% 96% 92% 96%
New 97% 96% 98% 96%
New 1% 4% 1% 4%
New 1% 4% 1% 4%
New - 97% 97% 97%
Objective: Improve vehicle and equipment readinessOutcome:Goals: 1, 2, 4, 5
FY 2014
Goal Actual Goal Projected Goal
New 4% 5% 2% 5%
% of scheduled maintenance/repairs performed New 47% 85% 70% 85%
% of unscheduled maintenance/repairs performed New 53% 18% 69% 18%
New 100% 100% 100% 100%
New 85% 88% 85% 85%
Dedicated Revenues - - 1,398,500 1,537,243 1,414,200
ExpendituresPersonnel Services - - 676,100 676,100 732,800
Operating Expense - - 682,600 682,600 641,600 Capital Outlay - - 39,800 53,543 39,800
Capital Improvement - - - 125,000 -
Total -$ -$ 1,398,500$ 1,537,243$ 1,414,200$
Auto Mechanic I - - 2.0 2.0 2.0
Auto Mechanic II - - 2.0 2.0 2.0
Fleet Procurement Specialist - - 1.0 1.0 1.0
Fleet Superintendent - - 1.0 1.0 -
Fleet Supervisor - - - - 1.0
Lead Mechanic - - 1.0 1.0 1.0
Mechanic Supervisor - - 1.0 1.0 0.0
Office Administrator - - 1.0 1.0 1.0
Service Writer Administrator - - - - 1.0
Transportation Administrative Superintendent - - - - 1
Transportation Manager* - - 0.5 0.5 -
Total - - 9.5 9.5 10.0
* FY 13 Position split with Public Works 0.5
FY 2014Budget
% of users satisfied with repair service
Percent of Time by Position
Reduce vehicle downtime by better scheduling and increase effective use of mechanic's productive time
% of repairs completed contractually within one (1) week
% of in-house repairs requiring re-work/ comebacks
% of contractual repairs requiring re-work/ comebacks
FY 2012 FY 2013
FY 2012 FY 2013
% of Public Safety vehicles out of service for routine i t
% of road service calls responded to within 4 hours
Fill-rate (%) for parts room
FY 2011 Actual
FY 2012Actual
FY 2013Budgeted
FY 2013Amended
Internal Service Fund
City of Miramar 572
Fleet Maintenance FY 2014 Budget
Revenues and Expenditures Detail Budget Summary
Beginning Fund Balance 280,401$ 249,509$ 33,980$ 33,980$ (104,763)$
General Taxes - - - - -
Permits, Fees, Special Assessment - - - - -
Intergovernmental Revenues - - - - -
Charges for Services 1,394,390 1,107,993 1,398,100 1,398,100 1,413,800
Fines & Forfeitures - - - - -
Miscellaneous Revenues 304 272 400 400 400
Transfer In - - - - -
- - - 138,743 -
Total 1,394,694$ 1,108,264$ 1,398,500$ 1,537,243$ 1,414,200$
Personnel Services 807,847 627,883 676,100 676,100 732,800
Operating Expense 592,069 600,429 682,600 682,600 641,600
Capital Outlay 18,279 43,754 39,800 53,543 39,800
Total Operating Expenditures 1,418,195 1,272,066 1,398,500 1,412,243 1,414,200
Capital Improvement - 8,700 - 125,000 -
7,391 43,028 - - -
Transfer Out - - - - -
Total 1,425,586$ 1,323,794$ 1,398,500$ 1,537,243$ 1,414,200$
Excess/Deficiency (30,892) (215,529) - (138,743) -
Ending Fund Balance 249,509$ 33,980$ 33,980$ (104,763)$ (104,763)$
Operating Revenues
Account # Account Title
Charges for Services341200 Internal Service Charge 1,394,390 1,107,993 1,398,100 1,398,100 1,413,800
Sub-Total 1,394,390 1,107,993 1,398,100 1,398,100 1,413,800
Miscellaneous Revenues361100 Interest Earnings - - - 400 400 399900 CIP Carryover 304 272 400 138,743 -
Sub-total 304 272 400 139,143 400
Total 1,394,694 1,108,264 1,398,500 1,537,243 1,414,200
FY 2014Budget
FY 2011Actual
FY 2012Actual
FY 2013Budgeted
Other Uses
Revenue by Category
Carry Over/Approp. of Fund Balance
Expenditure by Category
FY 2012Actual
FY 2013Amended
FY 2014Budget
FY 2011Actual
FY 2013Budgeted
FY 2013Amended
City of Miramar 573
Fleet Maintenance FY 2014 Budget
Fleet Maintenance
Account # Account Title FY 2011 Actual
FY 2012 Actual
FY 2013 Budget
FY 2013 Amended
FY 2014 Budget
Personnel Services 601200 Employee Salaries - - $429,600 $429,600 $461,300601205 Lump Sum Payout - Accrued Time - - - - $12,100601400 Overtime-General - - $20,800 $20,800 $20,800601510 Incentive Pay - - $4,000 $4,000 $4,000602100 FICA & MICA - - $32,900 $32,900 $35,300602210 Pension-General - - $74,800 $74,800 $86,400602235 Pension-Senior Mgmt - - $7,000 $7,000 -602260 Pension-401 - - - - -602265 Pension-457 - - $900 $900 -602300 Pmt In Lieu Of Insurance - - $6,300 $6,300 $6,300602304 Health Insurance-PPO - - $38,400 $38,400 $19,900602305 Health Insurance-HMO - - $42,500 $42,500 $59,700602306 Dental Insurance-PPO - - $3,100 $3,100 $3,100602307 Dental Insurance-HMO - - $900 $900 $900602309 Basic Life Insurance - - $900 $900 $900602311 Long-Term Disability Ins - - $2,300 $2,300 $2,300602400 Workers' Compensation - - $11,700 $11,700 $19,800
Personnel Services Total - - $676,100 $676,100 $732,800Operating Expense
603141 Existing Employee Screening - - $400 $400 $400603400 Contract Svc-Other - - $14,500 $11,087 $7,900603425 Software License & Maint - - - $3,413 $5,200604100 Communication Services - - $6,100 $6,100 $1,300604200 Postage - - $300 $300 $300604300 Water/Wastewater Svc - - $2,500 $2,500 $2,500604301 Electricity Svc - - $20,000 $20,000 $40,000604440 Leased Copiers - - $7,200 $7,200 $7,200604500 Property & Liability Ins - - $45,400 $45,400 $55,900604610 R&M Vehicles - - $24,600 $24,600 $37,800604615 R&M Fuel Maintance Sys - - $23,000 $23,000 $21,800604616 Reimbursable Parts - - $330,000 $330,000 $300,000604617 Reimbursable Services - - $110,000 $110,000 $80,000604621 Painting - - $5,000 $5,000 -604630 R&M Electric - - $1,500 $1,500 -604640 R&M Machinery - - $8,700 $8,700 $8,900604700 Printing & Binding Svc - - $900 $900 $900604905 Bank Svc Charges - - $500 $500 $500604920 Licenses & Permit Fees - - $13,000 $13,000 $13,000604989 MIS Internal Svc Chgs - - $31,300 $31,300 $32,900605100 Office Supplies - - $900 $900 $900605220 Vehicle Fuel-On-Site - - $22,400 $22,400 $11,000605240 Uniforms Cost - - $4,400 $4,400 $4,900605242 Protective Clothing - - $300 $300 $300605246 Safety Equipment Supplies - - $1,000 $1,000 $1,000605252 Small Tools - - $2,500 $2,500 $800605290 Other Operating Supplies - - $3,200 $3,200 $3,200605410 Subscriptions & Memberships - - $700 $700 $700605500 Training-General - - $2,300 $2,300 $2,300
Operating Expense Total - - $682,600 $682,600 $641,600Dept Capital Outlay
606400 Machinery & Equipment - - $39,800 $51,043 $39,800606405 Furniture & Fixtures - - - $2,500 -
Dept Capital Outlay Total - - $39,800 $53,543 $39,800Capital Improvement
606511 CIP-Furniture Fixtures & Equip - - - $125,000 -
Capital Improvement Total - - - $125,000 -
Total - - $1,398,500 $1,537,243 $1,414,200
City of Miramar 574
Fleet Maintenance FY 2014 Budget
Division Expenditure Summary
Summary by Division Division #Fleet Maintenance 700 1,425,586 1,323,794
Expenditure Detail Budget700-50-510-539
Account # Account Description
Personnel Services1200 Regular Salaries 475,534 377,707 1210 Non-Pensionable Earnings 10,000 - 1400 Overtime 53,504 64,261 1560 Holiday Pay - 1,330 2100 FICA 40,499 33,413 2210 Pension-General 103,880 104,098 2260 OPEB 27,931 27,623 2280 Pension Sr Mgmt - 1,802 2300 Health-Cafeteria Plan Wellness 3,903 3,809 2304 Health Insurance - PPO 14,122 15,169 2305 Health Insurance - HMO 58,103 43,880 2306 Life & Disability Insurance 1,570 1,968 2400 Worker's Comp 18,800 (47,179)
Sub-Total 807,847 627,883 Operating Expense
3400 Contractual Services 5,133 12,632 3420 Fuel Maintenance & Management 7,792 9,986 4005 Bank Service Charge 178 205 4100 Communications Services 5,149 272 4200 Postage 268 7 4404 Leased Computers 547 955 4440 Leased Copier 4,916 4,117 4500 Property & Liability Ins 45,100 41,341 4610 R&M Vehicles 34,286 26,761 4640 R&M Machinery 542 8,176 4920 Licenses/Permit Fees 1,590 1,500 5100 Office Supplies 708 800 5120 Computer Operating Supplies 871 - 5220 Gas, Oil & Lube 19,190 15,107 5240 Uniforms 6,542 3,325 5250 Furniture & Equipment 1,820 - 5251 Small Tools & Equipment 569 4,750 5290 Operating Supplies 1,581 3,054 5410 Subscriptions and Memberships - 210 5620 Reimbursable Parts 455,286 467,232
Sub-Total 592,069 600,429 Dept. Capital Outlay
6204 Equipment 15,182 37,383 6205 Furniture & Equipment 6,149 6,371 6470 Computer Equipment 2,997 - 6900 Capital Asset Clearing (6,050) -
Sub-Total 18,279 43,754
Total Operating 1,425,586 1,272,066 Other Sources
9115 Depreciation 7,391 43,028 Sub-Total 7,391 43,028
CIP-Fuel Master Sys Upgrade: 700-50-017-5396677 Contingency - 8,700
Sub-Total - 8,700
Total 1,425,586 1,323,794
FY 2011 Actual
FY 2011 Actual
FY 2012 Actual
FY 2012 Actual
City of Miramar 575
Fleet Maintenance FY 2014 BudgetBudget Justification
Account # Account Description Justification
Revenue
341200 Internal Service Charge Revenues for this fund are reimbursed from other funds based on the usage for the repair and maintenance of all city vehicles and heavy equipment.
361100 Interest Earnings Revenue from interest earnings
Expense
601400 Overtime-General This is required for emergency repairs to City vehicles after normal business hours.
601510 Incentive Pay This cost is for an incentive for Fleet Maintenance Mechanics to attain the maximum allowable Automotive Service Excellence (ASE) certifications
603141 Existing Employee Screening This line item is for random drug testing of all existing and new employees in accordance with the City's Risk Management policies.
603400 Contract Svc-Other This line item represents funding for contractual services related to fleet systems, waste disposal service, engine analysis, and building related services.
Used filter disposal - 1,200Security Camera Maintenance-Bldg M - 3,000Fire & Burglar Alarm Monitoring - 2,200Building Inspection/Certification - 1,500
603425 Software License & Maint This line item represents cost for annual renewal of various database management license systems utilized by fleet mechanics in the repair and maintenance of city vehicles.
AllData Management - 1,800Key Track Management - 2,800Ford Vehicle Annual Software Upgrade - 600
604100 Communication Services This line item represents the cost for cell phones, and radios.
604200 Postage This line item represents costs for regular postage, FedEx, express, and bulk mail.
604300 Water/Wastewater Svc This line item presents the cost for water and wastewater usage at the Fleet Maintenance Facility.
604301 Electricity Svc This account represents allocated costs for electricity usage.
604440 Leased Copiers This account represents costs associated with copy machines, releated supplies and service contracts. (Toner is only purchased if department exceeds the allotted meter amount)
604500 Property & Liability Ins This account represents allocated property and liability insurance premiums
604610 R&M Vehicles This account represents costs associated with repair and maintenance of city vehicles
604615 R&M Fuel Maintance Sys This line item represents funding for contractual services related to maintenance and fuel management of the City's Fuel Depot island.
604616 Reimbursable Parts This line item represents funding for procuring parts used in the repair and maintenance of city vehicles and equipment and is reimbursed by user departments.
604617 Reimbursable Services This line item represents funding for outsourcing repair of city vehicles and equipment.
604640 R&M Machinery This line item represents funding for repair and maintenance of various machinery (vehicle lifts, air compressor, wheel alignments) utilized in the repair and maintenance of city vehicles.
604700 Printing & Binding Svc This represents the cost for printing new service road call stickers, evaluation survey hangers for City vehicle maintenance and parts request forms.
604905 Bank Svc Charges Bank services charges for handling of accounts.
604920 Licenses & Permit Fees This line item represents funding for permits for underground fuel tanks, flammable fluid storage tanks, double tank of clean motor oil and waste motor oil, transmission, hydraulic, and gear oil tank, anti-freeze tank, and above ground fuel tanks which is a regulatory requirement for fleet maintenance.
604989 MIS Internal Svc Chgs This account represents technology related costs such as leased computers, internet, support, telephone, network, computer licenses, and database needs
605100 Office Supplies This costs is assoicated with maintaining the administrative office.
605220 Vehicle Fuel-On-Site This account covers the cost of gas and oil used for city vehicles
City of Miramar 576
Fleet Maintenance FY 2014 BudgetBudget Justification
Account # Account Description Justification
605240 Uniforms Cost This line item represents the cost of uniforms, shirts, safety shoes, jackets, and caps for employees.
605242 Protective Clothing This expenditure is for safety clothing.
605246 Safety Equipment Supplies This expenditure is for safety equipment supplies such as cones and barricades.
605252 Small Tools This represents the cost for small tool items used by mechanics for vehicle maintenance.
605290 Other Operating Supplies This represents funding for other expenditures such as emergency generator fuel, rags, air filters, etc.
605410 Subscriptions & Memberships This expenditure is for membreship for National Association of Fleet Administrators and annual ASE certifications for automotive mechanics.
605500 Training-General This expenditure is needed for employees to attend the Florida Government Fleet Administrators Seminar and other technical training courses locally.
606400 Machinery & Equipment Medium Duty Lifts - 10,000 lb. capacity. Original lifts approx. 12 years old; in need of frequent repairs Heavy Duty Lifts - 15,000 lb. capacity. Original lifts approx. 12 years old; in need of frequent repairsHand Held Diagnostic Scan Tool. Scan comp. system in veh. to determine if repairs are neededAir Conditioner Management System. To recover freon from a/c systems in vehicles and rechargeCoolant Exchanger. Flush toxins fr radiator/engine coolant reservoir to prevent cloggingVehicle Measurement Module Kit. Add'l components needed for scan tool On-Board DiagnosticNetwork Connection Device. Connect WWRF entrance Gate FuelMaster to city's networkNetwork Card. Connect Veeder-Root device in WWRF Bldg G to city network
City of Miramar 577
Man
agement In
form
ation Syste
m
Management Information Systems Department
Telecommunications Manager
MIS Analyst II (4)Systems Analyst II
(Temp P/T)
MIS Analyst Principal MIS Analyst Principal
Director of MIS
Assistant City ManagerAdministrative Services
MIS Analyst I
MIS Analyst Principal
Administrative Secretary I
MIS Analyst I (3)
Network and Infrastructure Security Planner
MIS Analyst I
Management Information Systems
Department Overview
1. Data Services 2. Network Services3. Helpdesk 4.
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Audio Visual Event Management
Key Intended Outcomes of InvestmentMaintain, administer and upgrade 85 Windows servers and resident applications and services.Maintain, administer and upgrade the City's LANs, WAN, and 20 locations.
This department has 16.5 budgeted positions, 16 full-time and 1 temporary part-time employees. The four (4) programs providedare:
ObjectivesDevelop and maintain business applications.Plan, manage and maintain a production environment (application platforms, LANs, and WAN)related to security, reliability, availability and performance of voice and data services.
Provide and support desktop access to software tools; business applications and data acrosscomputing platforms, external services, data or applications.
Service on Demand "Any time, any location, any device".Provide infrastructure and services related to broadcasting and supporting of events.
ERP implementation Phases Call center for Cultural AffairsNetwork infrastructure upgradesVarious security initiatives
Maintain, administer and upgrade the City's 11 phone systems, and up to 1100 lines that comprise the City'svoice communications infrastructure in 20 locations.
Maintain, administer and upgrade the City's mobile computing environment and its over 250 users from Police,Fire and Public Works.
Provide "on demand" service and support for system and security administration, problem resolution andinformation requests relative to tools, applications, services and data.
Accomplishments FY 2013
MIS addresses the common needs for information services from all City departments. It consists of Local, Wide and MetropolitanArea Networking as well as computer training, helpdesk, Internet and voice/data communications support. MIS lends technicalsupport and guidance in procuring, designing, installing, testing and developing of all computer related software and hardwareapplications including Internet and Intranet based systems.
FY 2014 Budget
MissionTo provide reliable, secure, functional and easily accessible information resources and related services that empower ourresidents and employees with easy and well-designed IT systems by focusing on their needs with innovative, coordinated andcost-effective ideas and solutions.
City of Miramar 578
Management Information Systems FY 2014 Budget
Program Revenues, Expenditures & Position Summary
Dedicated Revenues None ‐ ‐ ‐ ‐ ‐
Expenditures by CategoryPersonnel Services - 1,472,762 1,320,100 1,320,100 1,628,600 Operating Expense - 1,113,638 1,931,500 1,769,062 1,976,400 Capital Outlay - 17,049 60,000 222,438 200,000
Debt Service - - - - - Total -$ 2,603,449$ 3,311,600$ 3,311,600$ 3,805,000$
Expenditures by ProgramData Services - 1,070,307 1,637,000 1,658,400 1,997,700 Network Services - 578,544 1,198,800 1,183,800 1,244,400 Helpdesk - 858,174 412,800 410,400 498,800
- 96,424 63,000 59,000 64,100
Total -$ 2,603,449$ 3,311,600$ 3,311,600$ 3,805,000$
Positions by ProgramData Services - 5.55 6.45 6.45 7.25 Network Services - 3.00 3.00 3.00 3.75 Helpdesk - 4.45 4.55 4.55 4.95
- 0.50 0.50 0.50 0.55 Total - 13.50 14.50 14.50 16.50
Position DetailAdministrative Secretary I - 1 1 1 1
Director of MIS - 1 1 1 1 - 4 4 4 5
- 2 3 4 4 - 3 3 3 3
Network & Infrastructure Security Planner - 1 1 1 1 Systems Analyst II - Temp Part-time - 0.5 0.5 0.5 0.5 Telecommunications Manager - 1 1 1 1 Total FTE's - 13.5 14.5 15.5 16.5
MIS Analyst I
Audio Visual Event Management
Audio Visual Event Management
FY 2011Actual
FY 2012Actual
FY 2013Budgeted
FY 2013Amended
FY 2014Budget
MIS Analyst II MIS Analyst Principal
City of Miramar 579
Management Information Systems FY 2014 Budget
Data Services Program
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Goals for FY 141.2.
Performance Measures
Output- 100% 98.5% 98.0%
Efficiency/EffectivenessObjective:
Outcome:Goals: 1, 2
FY 2014Goal Actual Goal Projected Goal
100% 99% 100% 99% 100%
100% 98% 100% 98% 100%
3,500 3,700 4,000 3,800 4,200
Dedicated RevenuesNone $ - $ - $ - $ - $ -
Personnel Services - 605,469 538,100 538,100 725,600 Operating Expense - 457,829 1,098,900 957,862 1,207,100 Capital Outlay - 7,009 - 162,438 65,000
Total -$ 1,070,307$ 1,637,000$ 1,658,400$ 1,997,700$
- 0.25 0.25 0.25 0.25 - 0.50 0.50 0.50 0.50 - 0.45 0.45 0.45 0.45 - 0.10 0.10 0.10 0.10 - 0.80 0.80 0.80 0.80 - 0.60 0.60 0.60 0.60 - 0.75 0.75 0.75 0.75 - 1.60 3.00 3.00 3.40 - 0.50 - - 0.40
Total - 5.55 6.45 6.45 7.25 Systems Analyst II - Temp Part-time MIS Analyst II (4)
Administrative Secretary IMIS Director
MIS Analyst Principal MIS Analyst I (2)MIS Analyst I (WEB )
Maintain application services availability, reliability and redundancy with minimum downtime.
FY 2013
Percent of Time by Position
FY 2011Actual
FY 2012Actual
FY 2013Budgeted
FY 2013Amended
Ensure that this program level of service to our employees are maintained to at least 99%.Continue to improve data services availability and redundancy by implementing virtual machines and data storagearrays in the city's data centers.
Description
FY 2012
Key Intended Outcomes of Investment
Number of tier 2 or higher Helpdesk calls resolved in less than 3 days
Network and Infrastructure Security MIS Analyst Principal (Helpdesk)
Data Services Uptime
Maintain data systems, services and equipment to a high degree of service. Maintain application servicesavailability, reliability and redundancy with minimum downtime.
FY 2010 Actual
FY 2011 Actual
This program provides critical data and telecommunication services for the city’s interdepartmental communications. It enables thecity to maintain a reliable, safe, and uniform way for communication exchange with other federal, state, local agencies, city’sresidents, and the public at large.
Deliver data services to fulfill department requirements.
FY 2012 Actual
FY 2013 Projected
Objectives
% of Server Uptime
Deliver data services to fulfill department requirements.
FY 2014Budget
Expenditures by Category
Maintain data systems, services and equipment to a high degree of service.
% of data access provided
City of Miramar 580
Management Information Systems FY 2014 Budget
Network Services Program
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1.
2.
Performance Measures
Output- - 98.9% 99.0%
Efficiency/EffectivenessObjective:
Outcome:Goals: 1, 2
FY 2014Goal Actual Goal Projected Goal
100% 99.9% 100% 99.0% 100%
120 113 125 120 125
Dedicated RevenuesNone - - - - -
Personnel Services - 327,280 346,000 346,000 397,700
Operating Expense - 247,475 792,800 777,800 711,700 Capital Outlay - 3,789 60,000 60,000 135,000
Total -$ 578,544$ 1,198,800$ 1,183,800$ 1,244,400$
- 0.25 0.25 0.25 0.25
- 0.35 0.35 0.35 0.35
- 0.10 0.10 0.10 0.10
- 0.75 0.75 0.75 0.75 - 0.30 0.30 0.30 1.05
- 0.45 0.45 0.45 0.45
- 0.80 0.80 0.80 0.80 Total - 3.00 3.00 3.00 3.75
FY 2013Budgeted
FY 2013Amended
FY 2014Budget
Key Intended Outcomes of InvestmentDeliver voice and data services to fulfill department requirements.
Goals for FY 14
Maintain data communications systems equipment for a high degree of service, WAN, LAN, Backbone andmaintain phone system service, reliability, dial-tone, and service
Deliver voice and data services to fulfill department requirements
Voice & Data Network Uptime
Ensure that the voice and data communications level of service to our employees are maintained to at least 99%
Continue to educate and train the city staff to properly utilize the voice and data equipment that is supplied to them so that they may interact with the public in a professional and efficient manner.
MIS Analyst Principal (Helpdesk)
MIS Analyst Principal (Network)
FY 2011Actual
FY 2012Actual
Administrative Secretary I
FY 2010 Actual
FY 2011 Actual
FY 2012 Actual
FY 2013 Projected
% of Dial tone and data access provided
Number of communication Helpdesk calls resolved in less than 3 days
Maintain data communications systems equipment for a high degree of service, WAN, LAN,Backbone.
Objectives
This program provides critical data and telecommunication services for the city’s interdepartmental communications. It enables thecity to maintain a reliable, safe, and uniform way for communication exchange with other federal, state and local agencies, city’sresidents, and the public at large.
Percent of Time by Position
Director of MIS
Telecommunications Manager
FY 2012 FY 2013
Expenditures by Category
Network and Infrastructure Security PlannerMIS Analyst I (2)
Description
City of Miramar 581
Management Information Systems FY 2014 Budget
Helpdesk Program
■ Serve internal customers with excellent customer service■ Educate and train users while meeting requests.
■ A well served internal customer base and information technology issues are solved in a timely manner■ Educating and training customer/users would thereby reduce routine maintenance.
1.2.
3.4.
Performance Measures
Output- - 3,700 4,000
- - 3,700 4,000
Efficiency/EffectivenessObjective: Educate and train users while meeting requests.Outcome:Goals: 1, 2
FY 2014Goal Actual Goal Projected Goal
99% 99.5% 100% 100% 100%
Dedicated RevenuesNone - - - - -
Personnel Services - 485,466 381,700 381,700 445,100 Operating Expense - 367,088 31,100 28,700 53,700 Capital Outlay - 5,620 - - - Total $ - $ 858,174 $ 412,800 $ 410,400 $ 498,800
- 0.50 0.50 0.50 0.50 - 0.10 0.10 0.10 0.10 - 1.90 1.90 1.90 2.30 - 0.20 0.20 0.20 0.20 - 0.40 0.50 0.50 0.50 - 0.80 0.80 0.80 0.80 - 0.20 0.20 0.20 0.20 - 0.10 0.10 0.10 0.10 - 0.10 0.10 0.10 0.10 - 0.15 0.15 0.15 0.15
Total - 4.45 4.55 4.55 4.95
This program provides a vital service to the internal employees of the city that require electronic data so that they may service thecitizens of Miramar with Utility Bills, Permits, Engineering documents, Public Work, Parks and Recreation, Fire, Police, requestsetc. This program provides computers and servers that enable our employees to access data and the Internet so that they cancommunicate their findings electronically or with email to other internal employees or to the general public.
Percent of Time by Position
FY 2011 Actual
Number of work orders received # of helpdesk calls resolved
Objectives
Goals for FY 14
FY 2013 Projected
FY 2010 Actual
Oversee and administer leased computers and total print managementContinue to educate and train the city staff to properly utilize their personal computers, email, internet, softwareand data access so that they may interact with public in a professional mannerContinue to service and maintain 750 network personal computers and laptopsContinue to respond and complete at least 99% of Helpdesk calls for service within 3 days
FY 2013Budgeted
FY 2013Amended
Network and Infrastructure Security PlannerMIS Analyst Principal (Systems)
MIS Analyst Principal (Network)
MIS Analyst I (Web)
Director of MIS
Expenditures by Category
Educating and training customer/users would thereby reduce routine maintenance.
Key Intended Outcomes of Investment
Description
MIS Analyst II (3)
FY 2011Actual
FY 2012Actual
FY 2012 Actual
FY 2012 FY 2013
Helpdesk calls resolved in less than 3 days
FY 2014Budget
MIS Analyst I (3)
Administrative Secretary I
MIS Analyst Principal (Helpdesk)
Telecommunications Manager
City of Miramar 582
Management Information Systems FY 2014 Budget
Audio Visual Event Management Program
■ Provide outlet for City endeavors and education.■ Educate/train city staff while meeting requests.
■ Provide coverage of City events and Initiatives.■ Increase self service and reduce staff time for AV related events.
1.2.3.4.
Performance Measures
Output- - 23 19
- - 208 208
Efficiency/EffectivenessObjective:Outcome:Goals:
FY 2014Goal Actual Goal Actual Goal100% 100% 100% 100% 100%
100% 100% 100% 100% 100%
Objective:Outcome:Goals:
FY 2014Goal Actual Goal Actual Goal100% 100% 100% 100% 100%
100% 100% 100% 100% 100%
Dedicated RevenuesNone - - - - -
Personnel Services - 54,547 54,300 54,300 60,200 Operating Expense - 41,246 8,700 4,700 3,900 Capital Outlay - 631 - - - Total -$ 96,424$ 63,000$ 59,000$ 64,100$
- 0.05 0.05 0.05 0.05 - 0.05 0.05 0.05 0.05 - 0.10 0.10 0.10 0.10 - 0.20 0.20 0.20 0.25 - 0.05 0.05 0.05 0.05 - 0.05 0.05 0.05 0.05
Total - 0.50 0.50 0.50 0.55
Automate and simplify event archivalProvide centralized repository with redundant failoverContinue to service and maintain AV components and Infrastructure
FY 2013
Key Intended Outcomes of Investment
1,2FY 2012
MIS Analyst Principal (Network)MIS Analyst Principal (Systems)MIS Analyst I (3)
This program provides service and infrastructure for the City Administration as well as third party events. It provides the capacityfor, and the ability to: hold meetings, events, seminars, and workshops, including the city's own commission meetings at TownCenter. Services include the ability to record, broadcast, archive, and schedule programs and events in real time. Facilitiesinclude television, radio, web streaming of content, and the chambers itself. This program provides an essential component of thecity's governance and information exchange strategy with residents.
Continue to respond and complete at least 99% of helpdesk calls for service within 3 days
Goals for FY 14
Educate/train city staff while meeting requests
Percent of Time by Position
Provide centralized repository with redundant failover
FY 2012Actual
FY 2011 Actual
FY 2012 Actual
FY 2013 Projected
Increase self service and reduce staff time for AV related events
Description
Commission Meetings ArchivedNumber of Public events supported
Objectives
3, 4
FY 2013
FY 2010 Actual
Provide outlet for City endeavors and EducationExpand coverage of City events and Initiatives
Respond and complete at least 99% of Helpdesk calls for service.
Service and maintain AV components and infrastructure
FY 2012
FY 2011Actual
Automate and simplify Event archival
MIS Analyst I (Web)
FY 2013Budgeted
FY 2013Amended
FY 2014Budget
Expenditures by Category
Director of MIS
Telecommunications Manager
City of Miramar 583
Management Information Systems FY 2014 Budget
Revenues and Expenditures Detail Budget Summary
Beginning Fund Balance -$ -$ 36,476$ 36,476$ 36,476$
General Taxes - - - - -
Permits, Fees, Special Assessment - - - - -
Intergovernmental Revenues - - - - -
Charges for Services - 2,639,800 3,311,600 3,311,600 3,805,000
Fines & Forfeitures - - - - -
Miscellaneous Revenues - 125 - - -
Transfer In - - - - - Total -$ 2,639,925$ 3,311,600$ 3,311,600$ 3,805,000$
Personnel Services - 1,472,762 1,320,100 1,320,100 1,628,600
Operating Expense - 1,130,687 1,931,500 1,769,062 1,976,400
Capital Outlay - - 60,000 222,438 200,000
Total Operating - 2,603,449 3,311,600 3,311,600 3,805,000 Capital Improvement - - - - -
Total Operating -$ 2,603,449$ 3,311,600$ 3,311,600$ 3,805,000$
Excess/Deficiency - 36,476 - - -
Ending Fund Balance -$ 36,476$ 36,476$ 36,476$ 36,476$
Operating Revenues
Account # Account Title
Charges for Services341200 Internal Service Charge - 2,639,800 3,311,600 3,311,600 3,805,000361100 Interest Earnings - 125 - - -
Total - 2,639,925 3,311,600 3,311,600 3,805,000
Revenue Projection Rationale
341200
FY 2013Amended
FY 2014Budget
FY 2011Actual
FY 2011Actual
FY 2012Actual
FY 2013Budgeted
FY 2013Amended
FY 2012Actual
FY 2013Budgeted
INTERNAL SERVICE CHARGE: Revenues for this fund are reimbursed from other funds based on the usage for the leasedcomputers, telephone service and computer related issues.
Revenues by Category
Expenditures by Category
FY 2014Budget
City of Miramar 584
Management Information Systems FY 2014 BudgetData Services504-58-580-516
Account # Account TitleFY 2011 Actual
FY 2012 Actual
FY 2013 Budget
FY 2013 Amended
FY 2014 Budget
Personnel Services601200 Employee Salaries - - $384,700 $384,700 $507,400601205 Lump Sum Payout - Accrued Time - - - - $17,700601210 Non-Pensionable Earnings - - $7,900 $7,900 $15,300601400 Overtime-General - - $3,000 $3,000 -602100 FICA & MICA - - $29,600 $29,600 $39,400602210 Pension-General - - $1,900 $1,900 $2,000602235 Pension-Senior Mgmt - - $22,700 $22,700 $31,200602260 Pension-401 - - $32,700 $32,700 $28,900602265 Pension-457 - - $7,200 $7,200 $17,400602300 Pmt In Lieu Of Insurance - - $6,900 $6,900 $5,000602304 Health Insurance-PPO - - $5,200 $5,200 $22,300602305 Health Insurance-HMO - - $29,900 $29,900 $22,300602306 Dental Insurance-PPO - - $2,500 $2,500 $3,400602307 Dental Insurance-HMO - - $200 $200 $400602309 Basic Life Insurance - - $800 $800 $900602311 Long-Term Disability Ins - - $1,800 $1,800 $2,200602400 Workers' Compensation - - $1,100 $1,100 $9,800Personnel Services Total - - $538,100 $538,100 $725,600
Operating Expense603190 Prof Svc-Other - - $23,000 $58,000 $23,000604301 Electricity Svc - - $2,700 $2,700 $2,900604402 Leased Vehicles - - - $750 $4,400604404 Leased Computer - - $576,600 $511,600 $557,600604500 Property & Liability Ins - - $15,000 $15,000 $18,300604610 R&M Vehicles - - $2,300 $3,950 $11,000604660 R&M Computers - - $400,000 $305,000 $502,100604905 Bank Svc Charges - - $500 $500 $500604920 Licenses & Permit Fees - - $40,000 $22,562 $23,000604998 Contingency - - $10,000 $5,000 $35,000605100 Office Supplies - - $500 $500 $500605220 Vehicle Fuel-On-Site - - $2,000 $2,000 $2,500605240 Uniforms Cost - - - $1,600 -605250 Noncapital Furniture - - - $4,000 -605252 Small Tools - - $400 $400 $400605290 Other Operating Supplies - - $900 $900 $900605500 Training-General - - $25,000 $23,400 $25,000Operating Expense Total - - $1,098,900 $957,862 $1,207,100
Dept Capital Outlay606470 Computer Equipment - - - $162,438 -606471 Software - - - - $65,000Dept Capital Outlay Total - - - $162,438 $65,000
Capital Improvement606810 CIP Software Application - - - - -Capital Improvement Total - - - - -
Program Total - - $1,637,000 $1,658,400 $1,997,700
City of Miramar 585
Management Information Systems FY 2014 BudgetNetwork Services504-58-581-516
Account # Account TitleFY 2011 Actual
FY 2012 Actual
FY 2013 Budget
FY 2013 Amended
FY 2014 Budget
Personnel Services601200 Employee Salaries - - $231,900 $231,900 $279,900601205 Lump Sum Payout - Accrued Time - - - - $12,600601210 Non-Pensionable Earnings - - $3,300 $3,300 $8,400601400 Overtime-General - - $3,000 $3,000 -602100 FICA & MICA - - $17,700 $17,700 $21,700602210 Pension-General - - $1,900 $1,900 $2,000602235 Pension-Senior Mgmt - - $35,500 $35,500 $8,000602260 Pension-401 - - $13,200 $13,200 $13,500602265 Pension-457 - - $2,300 $2,300 $10,800602304 Health Insurance-PPO - - $14,800 $14,800 $13,800602305 Health Insurance-HMO - - $18,300 $18,300 $18,500602306 Dental Insurance-PPO - - $1,400 $1,400 $1,700602307 Dental Insurance-HMO - - $300 $300 $300602309 Basic Life Insurance - - $500 $500 $600602311 Long-Term Disability Ins - - $1,200 $1,200 $1,400602400 Workers' Compensation - - $700 $700 $4,500Personnel Services Total - - $346,000 $346,000 $397,700
Operating Expense603190 Prof Svc-Other - - $22,000 $22,000 $22,000604100 Communication Services - - $550,000 $535,000 $453,900604105 Internet-Computer Lab - - $3,500 $3,500 $3,500604301 Electricity Svc - - $2,700 $2,700 $2,900604500 Property & Liability Ins - - $15,000 $15,000 $18,300604610 R&M Vehicles - - $2,300 $2,300 -604646 R&M Telecomm Equip - - $173,500 $173,500 $189,300604920 Licenses & Permit Fees - - $10,000 $10,000 $10,000604998 Contingency - - $5,000 $5,000 $5,000605100 Office Supplies - - $500 $500 $500605220 Vehicle Fuel-On-Site - - $2,000 $2,000 -605252 Small Tools - - $400 $400 $400605290 Other Operating Supplies - - $900 $900 $900605500 Training-General - - $5,000 $5,000 $5,000Operating Expense Total - - $792,800 $777,800 $711,700
Dept Capital Outlay606402 Communication Equipment - - $60,000 $60,000 $100,000606471 Software - - - - $35,000Dept Capital Outlay Total - - $60,000 $60,000 $135,000
Capital Improvement606810 CIP Software Application - - - - -Capital Improvement Total - - - - -
Program Total - - $1,198,800 $1,183,800 $1,244,400
City of Miramar 586
Management Information Systems FY 2014 BudgetHelpdesk504-58-582-516
Account # Account TitleFY 2011 Actual
FY 2012 Actual
FY 2013 Budget
FY 2013 Amended
FY 2014 Budget
Personnel Services601200 Employee Salaries - - $272,800 $272,800 $311,300601205 Lump Sum Payout - Accrued Time - - - - $16,900601210 Non-Pensionable Earnings - - $5,600 $5,600 $9,400602100 FICA & MICA - - $21,200 $21,200 $24,500602210 Pension-General - - $3,800 $3,800 $3,900602235 Pension-Senior Mgmt - - $8,000 $8,000 $4,300602260 Pension-401 - - $24,800 $24,800 $26,600602265 Pension-457 - - $6,400 $6,400 $9,300602300 Pmt In Lieu Of Insurance - - $5,000 $5,000 $1,300602304 Health Insurance-PPO - - $3,200 $3,200 $7,500602305 Health Insurance-HMO - - $26,000 $26,000 $19,700602306 Dental Insurance-PPO - - $1,900 $1,900 $2,100602307 Dental Insurance-HMO - - $200 $200 $300602309 Basic Life Insurance - - $600 $600 $600602311 Long-Term Disability Ins - - $1,400 $1,400 $1,500602400 Workers' Compensation - - $800 $800 $5,900Personnel Services Total - - $381,700 $381,700 $445,100
Operating Expense604200 Postage - - $300 $300 $300604301 Electricity Svc - - $2,700 $2,700 $2,900604500 Property & Liability Ins - - $15,000 $15,000 $18,200604610 R&M Vehicles - - $2,400 - -605100 Office Supplies - - $1,000 $1,000 $1,000605120 Computer Operating Supplies - - $6,800 $6,800 $30,000605220 Vehicle Fuel-On-Site - - $1,600 $1,600 -605252 Small Tools - - $400 $400 $400605290 Other Operating Supplies - - $900 $900 $900Operating Expense Total - - $31,100 $28,700 $53,700
Program Total - - $412,800 $410,400 $498,800
City of Miramar 587
Management Information Systems FY 2014 BudgetAudio Visual Event Management504-58-583-516
Account # Account TitleFY 2011 Actual
FY 2012 Actual
FY 2013 Budget
FY 2013 Amended
FY 2014 Budget
Personnel Services601200 Employee Salaries - - $34,700 $34,700 $39,100601205 Lump Sum Payout - Accrued Time - - - - $2,500601210 Non-Pensionable Earnings - - $500 $500 $1,200601400 Overtime-General - - $4,000 $4,000 $4,000602100 FICA & MICA - - $2,700 $2,700 $3,100602235 Pension-Senior Mgmt - - $2,600 $2,600 -602260 Pension-401 - - $3,300 $3,300 $3,200602265 Pension-457 - - $800 $800 $1,600602300 Pmt In Lieu Of Insurance - - $700 $700 -602304 Health Insurance-PPO - - $1,300 $1,300 $1,700602305 Health Insurance-HMO - - $3,000 $3,000 $2,400602306 Dental Insurance-PPO - - $200 $200 $300602307 Dental Insurance-HMO - - $100 $100 $100602309 Basic Life Insurance - - $100 $100 $100602311 Long-Term Disability Ins - - $200 $200 $200602400 Workers' Compensation - - $100 $100 $700Personnel Services Total - - $54,300 $54,300 $60,200
Operating Expense604301 Electricity Svc - - $100 $100 $200604500 Property & Liability Ins - - $3,200 $3,200 $3,700604610 R&M Vehicles - - $200 $200 -604998 Contingency - - $5,000 $1,000 -605220 Vehicle Fuel-On-Site - - $200 $200 -Operating Expense Total - - $8,700 $4,700 $3,900
Program Total - - $63,000 $59,000 $64,100
City of Miramar 588
Management Information Systems FY 2014 Budget
Division Expenditure Summary
Summary by Division Division #Management Information Systems 130 - 2,603,449
Expenditure Detail Budget504‐13‐130‐519
Account # Account Title
Personnel Services1200 Regular Salaries - 1,116,079 1400 Overtime - 1,530 1560 Holiday Pay - 277 2100 FICA - 71,964 2210 Pension-General - 8,224 2240 Pension-ICMA - 89,696 2260 OPEB - 27,623 2280 Pension-Sr Management - 33,087 2300 Health-Cafeteria Plan Wellness - 2,968 2304 Health Insurance - PPO - 47,768 2305 Health Insurance - HMO - 68,358 2306 Life & Disability Insurance - 3,588 2400 Worker's Comp - 1,600
Sub-Total - 1,472,762
Operating Expense3187 Prof. Services-MIS - 6,362 4005 Bank Service Charge 90 4100 Communication Services - 480,770 4105 Comm. Svcs.-Internet - 1,640 4200 Postage - 267 4355 Electric Svc - 8,817 4404 Leased Computers - 132,199 4500 Property & Liability Ins - 13,842 4610 R&M Vehicles - 3,570 4646 R&M Telecomm Equipment - 208,785 4660 R&M Computers - 173,388 4920 Licenses & Permits - 53,422 5100 Office Supplies - 1,941 5120 Computer Operating Supplies - 4,190 5220 Gas, Oil & Lube - 1,411 5251 Small Tools & Equipment - 873 5290 Operating Supplies - 608 5900 Contingency - 10,838
Sub-Total - 1,103,013 Dept. Capital Outlay
6301 Communication Equipment 17,049 Sub-Total - 17,049 Debt Svc
7100 Principal-Dell Lease - 9,887 7200 Interest-Dell Lease - 739
Sub-Total - 10,625
Total - 2,603,449
FY 2011Actual
FY 2012Actual
FY 2011Actual
FY 2012Actual
City of Miramar 589
FY 2014 BudgetBudget JustificationAccount # Account Description Justification
Revenue341200 Internal Service Charge Revenues for this fund are reimbursed from other funds for Management
Information Systems (MIS) services.
361100 Interest Earnings Revenue from interest
Expense601400 Overtime-General This line item represents estimated overtime for those program staff that will be
required to attendevents and commission chambers meetings held on Fridays, nights and weekends.
603190 Prof Svc-Other This is for services of any vendors for computer related goods and services which are typically associated with voice and data infrastructure and incident resolution outside the scope of staff expertise.
604100 Communication Services This represents charges for allocated telephone services and general telephone items for all departments citywide.
PAETEC Police PRI - $5,700AT& T Community Services - $18,100AT& T Social Services - $6,200AT& T Cultural Arts Analog Phones - $10,100PAETEC Public Works - WWRF PRI - $10,300PAETEC Sunset Lakes PRI - $4,500PAETEC Town Center PRI - $17,800PAETEC Long Distance - $12,000Comcast Internet Service Cable Modem TC - $1,200Comcast Redundant Internet Service - $15,500Comcast CATV@Miramar MultiService Complex - $300Comcast CATV @Sunset Lakes - $700Comcast - monthly Future Fire 107 - $1,300Comcast special Taxes and UC Charges - $35,000Comcast City Fiber and Internet - $244,000NETBEE at Sunset Lakes Computer Lab T-1 - $900Suncom at Cultural Arts T-1 - $9,300Telephonetics Voice - $1,000 PAETEC------Fire 84 PRI - $4,800Windstream/NUVOX-----Ansin Park (2)T-1 - $14,500PAETEC-----MultiService PRI - $4,300Windstream/NUVOX----Regional Trailer T-1 - $5,600Windstream/NUVOX--Regional Aquatics T-1 - $7,100Windstream/NUVOX--MYEC computer lab T-1 - $5,600Windstream/NUVOX--Fairway Park Computer Lab - $6,600Windstream/NUVOX---MultiService Computer Lab - $5,500Windstream/NUVOX---Vizcaya Computer Park - $6,000
604105 Internet-Computer Lab This line represents monthly services for internet access for the employess who need to work from home during off hours, vacation and sick time.
604200 Postage Allocated costs for mailings and delivery services such as U.P.S. and Federal Express.
604301 Electricity Svc This account represents allocated costs for electricity usage.
604402 Leased Vehicles This account represents the cost of city leased vehicles
604404 Leased Computer This expenditure is for the lease of computers, servers, tape libraries and storage arrays. All city departments computer lease costs included for FY14.
604500 Property & Liability Ins This account represents allocated property and liability insurance premiums
604610 R&M Vehicles This account represents costs associated with repair and maintenance of city vehicles
Management Information Systems
City of Miramar 590
FY 2014 BudgetBudget Justification
Account # Account Description Justification
604646 R&M Telecomm Equip This line item represents the repair and maintenance of the citywide voice and data equipment and infrastructure. This include items such as VOIP phones, analog and digital phones, UPS backup devices, BCMs, Wireless bridges, EOL switches, Access Points, routers and data switches.
Cisco PX Firewall hardware/software Maintenance - $6,000Informa Annual Maintenance (Fax software) - $2,500FireEye Appliance Annual Maintenance - $8,500Net MRI Annual Maintenance - $3,000WiFi Equipment Maintenance (Trapeze) - $9,500PBX Software and Hardware Maintenance(SharedTechnologies) - $85,000East Side Wireless Lan Maintenance (RAD Equipment) - $3,000Citrix Netscalers Bronze Support (2 ea) - $15,000Cisco ASA FW Smartnet/ IPS Sig updates - $3,000Cymphonix Web Filtering Signature SW Updates - $7,000DNA Fusion Access Control SW SAA Kratos - $4,500Metropolis Call Accounting - $5,000Telstrat Call Recording Maintenance - $6,800
604660 R&M Computers This line item represents repair and maintenance of the citywide data equipment and infrastructure. It includes items such as servers, workstations and laptops, UPS backup devices, data center maintenance, repairs to racks and KVM devices and software maintenance for various citywide applications. Tyler (Munis) software maintenance included for FY14. Kronos software maintenance included for FY 14.
Citrix Subscription Advantage - $15,000.00Citrix Goto Meeting Annual Maintenance - $5,500.00Symantec Multi-Tier License Maintenance - $15,000.00Symantec Backup Exec License Maintenance - $25,000.00Tyler/Munis annual maintenance - $198,000.00Kronos Timekeeper Software Annual Maintenance - $27,000.00Vmware licenses Maintenance - $28,000.00AD Manager - $800.00Inboxer annual maintenance and support - $3,500.00Helpbox Work order software - $1,800.00Q1 Labs appliance (SEIM Log Manager) - $7,000.00Infoblox appliance (IP address tracking) - $3,000.00Saint (Pentest Software) - $4,000.00Microsoft Enterprise Agreement maintenance - $136,000.00Wisetrack Asset Tracking - $2,500.00
604905 Bank Svc Charges Bank services charges for handling of accounts.
604920 Licenses & Permit Fees Costs for software licensing for the entire City that includes various Microsoft Upgrades, backoffice operating system licenses, security software, VMWare Licensing, telephony backoffice operating system licenses and Microsoft enterprise agreement true up costs.
604998 Contingency This amount is for emergency or one time unanticipated expenses.
605100 Office Supplies Costs associated with this line item are pens, pencils, staplers, paper clips, calendars, legal pads, markers, paper clips, tape, folders, labeling supplies, stamp pads, ink, highlighters, staples, staplers, binders, binding clips, inkjet cartridges, white board cleaner, cod/DVD covers, storage boxes, etc., and other miscellaneous small desk supplies.
605120 Computer Operating Supplies Costs associated with this line item are total print management costs, computer paper, ribbons, printer elements, flash drives, cads, DVDs, sub external drives, voice & data cables, canned air, kvm switches, UPS battery backups, etc.
605220 Vehicle Fuel-On-Site This account covers the cost of gas and oil used for city vehicles
Management Information Systems
City of Miramar 591
FY 2014 BudgetBudget JustificationAccount # Account Description Justification
605252 Small Tools Costs for items such as screwdrivers, wrenches, ratchets etc. to physically repair computers, printers, telephone equipment, switches and routers.
605290 Other Operating Supplies Costs associated with furniture and equipment costing less than $200 per item. Anticipated items areracks, tables, shelves, contingent small equipment such as vacuum, portable chairs, dollies, etc.
605500 Training-General This is for training and educational costs associated with installed software/hardware, telephone systems, security initiatives and certification.
606402 Communication Equipment Capital equipment including data and voice network switches and wireless access points.
606471 Software Upgraded to latest version of SQL Server as required for the new Munis financial software and in Support of Police and Fire RMS. Cost predicated on the city's Microsoft Enterprise Contract.
606810 CIP Software Application Capital outlay for software applications estimated to exceed $10,000.
Management Information Systems
City of Miramar 592