MINUTES · Web viewJason Warren shared that Division Chairs and faculty are adding online classes...

MINUTESHopkinsville Community College Board of Directors of the Kentucky Community and Technical System

January 17, 2013

Board Members Present:Mr. Philip BackMs. Naomi Borders Ms. Jackie Jones Mr. Gary Logan

Mr. John RittenhouseMs. Melissa Stevenson Mrs. Bettie Wallace Mr. Ted Wilson

Board Members Absent:Heather CapwellMs. Charlotte Morrow

Guests Present:Hopkinsville Community College Dr. James Selbe Dr. Lance AngellMrs. Beverly Atwood Dr. Ken CaseyMs. Yvette Eastham Jerry GilliamMs. Allisha Lee Dr. Jason Warren Dr. Kristin Wilson Ms. Alissa Young Ms. Rena YoungMs. Cheryle Dymek Lena Wann

Other Annie Catron, WKDZ Radio Carla Jimenez, Kentucky New Era

The Hopkinsville Community College Board of Directors convened in regular session on Thursday, January 17, 2013, at 4:00 p.m. (CST) in room 103 in the Administration Building at Hopkinsville Community College.

Chair Bettie Wallace called the meeting to order.

Approval of November 15, 2012 MinutesMOTION: Mr. Logan moved that the minutes of the November 15, 2012, meeting be

approved as presented. Ms. Stevenson seconded the motion.VOTE: The motion passed unanimously.

Hopkinsville Community College Board of DirectorsJanuary 17, 2013

Enrollment ReportHCC President Selbe reviewed the enrollment numbers to date, noting that between the current date and the end of March numbers are still volatile due to enrollments in second-eight-week term classes. The financial estimates based on the enrollment decline noted at the November meeting are about the same as the current percentage.

Finance ReportIncome status as of January 15, 2013, was reviewed. If the estimates are close, budgeted revenue would be about $1.5 million short.It was noted that high school seniors can apply for Federal financial aid for the June-July term to get a head start on their college careers, which is a good strategy for students. Graduating high school seniors cannot qualify for Rotary Scholars funds since the program begins in the August term.

Dr. Selbe reviewed the budget reductions identified for FY 2013-2014 and the assumptions upon which the figures were based. Some of the reductions are taking effect in 2012-2013 to reduce the amount needed to be taken from the college’s fund balance. After the identified reductions, the college would still need to find an estimated $583,565 to cover the projected shortfall for 2013-2014, and this will probably have to come from positions. There will be a Board Finance Committee meeting this spring to consider the process for any reductions of positions.

Dr. Selbe reported that faculty Board member Ted Wilson and staff Board member Melissa Stevenson have been added to the HCC President’s Cabinet while the college works through the budget period.

Last Friday, Dr. Selbe called all college employees together and informed them of the current budget situation. He will continue to meet with the campus community as needed to keep everyone in the loop. He noted there was positive response to the employee meeting, with many employees looking for creative ways to help.

College Update

Strategic Needs Analysis Dr. Selbe presented the list of capital requests for next year, which must be submitted to KCTCS. He explained that this year is critical because it determines where the requests fall on the statewide list.There was discussion of the items on the list, and Dr. Selbe requested Board approval of the Strategic Needs Analysis list.

MOTION: Mr. Rittenhouse moved that the HCC Board of Directors approve the college Strategic Needs Analysis capital requests list as presented for submission to KCTCS. Ms. Borders seconded the motion.

VOTE: The motion passed unanimously.


Pell Grants An article from the January 2013 issue of Business Officer magazine regarding the federal Pell budget and federal strategies was discussed. It is not known what the federal government will do, but changes can negatively affect students.

CDL Program The CDL program is underway and is located in the lot by the Stadium of Champions in Hopkinsville. The college has received tentative approval to offer the program on base at Fort Campbell, and Command is currently reviewing the curriculum. The program is approved by VA.

Diesel Tech Program The Diesel Technology Program was approved by the KCTCS Board of Regents at its December 7, 2012 meeting. The program is scheduled to begin in January 2014.

Tobacco-Free Campus The Tobacco-Free Campus Policy was effective January 1, 2013, the same date that the Hopkinsville ordinance went into effect. A copy of the college policy was provided to Board members.

Mission Statement Dr. Selbe reported that the college’s revised Mission Statement was approved by the KCTCS Board of Regents at the December 7, 2012, meeting. A copy of the revised Mission Statement was provided to Board members.

Campus Crisis Management

Dr. Selbe discussed the recent shooting incident that took place in the parking area at Hazard Community and Technical College. He commended Hazard on their response.

Dr. Selbe reported that HCC will be reviewing safety information with employees. The college will continue to be vigilant regarding safety to protect employees and students.

It was noted that there is a new security force on campus as of this week due to a change of security companies. In response to questions from Board members, Dr. Selbe reviewed the security force activities and responsibilities. The security force is unarmed and would contact local law enforcement in case of a serious incident.

Mr. Rittenhouse brought up for discussion the possibility of the college hiring an armed security force. Dr. Selbe reported that the college has at least one armed employee who is a licensed law enforcement officer. Dr. Selbe will ask the Chief Business Officer to look into options and will report back to the Board. Options would also be discussed with local government, police, and KCTCS.


AdjournmentThe meeting adjourned at 5:21 p.m. CST.

March 21, 2013 SIGNED COPY ON FILE Date Approved by Board of Directors

Bettie Wallace, ChairHopkinsville Community College Board of Directors

SIGNED COPY ON FILEGary Logan, SecretaryHopkinsville Community College Board of Directors

SIGNED COPY ON FILEPatrick R. Lake, Ed.D. Interim President/CEOHopkinsville Community College


Special Called MeetingFebruary 21, 2013

Board Members Present:Mr. Philip BackMs. Jackie Jones Mr. Gary LoganMs. Charlotte Morrow

Mr. John RittenhouseMrs. Bettie Wallace Mr. Ted Wilson

Board Members Absent:Ms. Naomi BordersMs. Heather Capwell Ms. Melissa Stevenson

Guests Present:Hopkinsville Community College Dr. James Selbe Ms. Cheryle Dymek

The Hopkinsville Community College Board of Directors convened in special called session on Thursday, February 21, 2013, at 10:00 a.m. (CST) in room 103 in the Administration Building at Hopkinsville Community College.


Executive Session: KRS 61.810(1)(f) – Individual Personnel MattersMOTION: Mr. Rittenhouse moved that the Board go into Executive Session pursuant to KRS

61.810(1)(f) and 61.815 to discuss an individual personnel matter. Mr. Logan seconded the motion.


Ms. Dymek left the meeting.

Hopkinsville Community College Board of DirectorsFebruary 21, 2013

Page 2

Return to Regular SessionThe Board of Directors reconvened in Open Session at 10:55 a.m. CST. Chair Wallace reported that no final action was taken during the Executive Session.

AdjournmentThe meeting adjourned at 10:56 a.m. CST.

March 21, 2013 SIGNED COPY ON FILE Date Approved by Board of Directors





March 21, 2013

Board Members Present:Mr. Philip BackMs. Naomi Borders Heather Capwell Ms. Jackie Jones Mr. Gary Logan

Ms. Charlotte MorrowMs. Melissa Stevenson Mrs. Bettie Wallace Mr. Ted Wilson

Board Members Absent:Mr. John Rittenhouse

Guests Present:Hopkinsville Community College Dr. Patrick Lake Dr. Lance Angell Ms. Yvette Eastham Jerry GilliamMs. Allisha Lee Dr. Jason Warren Dr. Kristin Wilson Dr. Randal Wilson Ms. Rena YoungMs. Cheryle Dymek Lena Wann

Other Annie Catron, WKDZ Radio

The Hopkinsville Community College Board of Directors convened in regular session on Thursday, March 21, 2013, at 4:00 p.m. (CDT) in room 103 in the Administration Building at Hopkinsville Community College.


Introduction of Interim President Dr. Patrick R. LakeChair Bettie Wallace introduced Dr. Patrick R. Lake, Interim President, to the Board members. Dr. Lake thanked the Board members for their support of the college over the years. He reported that for the past two weeks he has tried to immerse himself into the environment of the college; he has met with various college leadership groups and had a lunch reception with college employees. He also met with a number of community leaders, including Mayor Kemp, Judge Executive Tribble, Economic Development Corporation head Mitch Robinson, the EDC Board,

Hopkinsville Community College Board of Directors

March 21, 2013

Chamber President Carter Hendricks, and Cadiz Rotary members. His goals while at HCC are to focus on the mission of the institution, focus on budget demands, ensure submission of the monitoring report to SACS (due mid-April), and continue the strong linkage of HCC with the communities it serves. Collaboration, cooperation, and communication will be important in these efforts.

Dr. Lake explained that the search process for a new president will probably get underway in late summer.

In response to a question from a Board member, Dr. Lake stated that he had not yet been to Todd County, but he is aware of the projects there.

Approval of MinutesMOTION: Mr. Logan moved that the minutes of the January 17, 2013, meeting be approved

as presented. Mr. Back seconded the motion.VOTE: The motion passed unanimously.

MOTION: Ms. Jones moved that the minutes of the February 21, 2013, meeting be approved as presented. Ms. Stevenson seconded the motion.


Enrollment ReportDr. Jason presented a report on enrollment covering headcount enrollment trends; bio- demographic enrollment trends; enrollment losses; graduation trends (credentials); and WIA, SAP Appeal, and Army Tuition Assistance data. He also reviewed the current headcount and FTE data for the college, noting that numbers will not be final until later this spring. Dr. Warren explained influences on enrollment trends and enrollment loss.

Dr. Lake noted that over time, enrollment ebbs and flows and is a moving target. Fort Campbell represents 40% of HCC enrollment, and today’s news is positive in regard to Army Tuition Assistance. There is a task group to look at what the college does to provide opportunities for students.

Finance ReportDr. Lake reviewed the finance report, including income status, expenditure reductions for FY 2012-2013, budget reductions identified and the status of the budget shortfall for FY 2013-2014. He explained that when there is a revenue decline, the college must cut the current budget on a non-recurring basis, but must cut the next year’s budget on a recurring basis.Dr. Lake then reviewed the non-recurring fund balance and capital budget requests. He noted that the leadership of the Economic Development Council is vocal in regard to the need for the Agriculture Health and Career Technology Center.

President’s ReportDr. Lake reported that he is now two weeks into his term at HCC and he knows of a number of activities planned at the college. Dr. Emily Tai from Queensborough Community College in


March 21, 2013

New York will be a guest lecturer as part of the Bridging Cultures Grant. The Commencement speaker this year is Aaron Carew who started as a student at Fort Campbell as a young soldier. Commencement is scheduled for May 10.

Dr. Lake explained that he will meet with college faculty and staff in small groups to address concerns and to look for ways to move ahead. He noted that Hopkinsville Community College is much like other community colleges in the state, and community colleges are a very special place. He looks forward to working with the faculty and staff here in the weeks and months ahead.

Dr. Lake noted that the Board will need to meet in May to approve the budget, and the date will be communicated to Board members as soon as it is determined.

AdjournmentThe meeting adjourned at 4:46 p.m. CDT.

May 9, 2013 SIGNED COPY ON FILE Date Approved by Board of Directors





Special Called MeetingMay 9, 2013

Board Members Present:Mr. Philip BackMs. Heather Capwell Mr. Gary LoganMs. Charlotte Morrow


Board Members Absent:Ms. Naomi BordersMs. Jackie Jones

Guests Present:Hopkinsville Community College Dr. Patrick Lake Dr. Lance Angell Beverly Atwood Dr. Kristin Wilson Dr. Randal Wilson Ms. Alissa Young Ms. Cheryle Dymek

Other Ms. Annie Catron, Radio Station WKDZ

The Hopkinsville Community College Board of Directors convened in special called session on Thursday, May 9, 2013, at 4:00 p.m. (CDT) in room 103 in the Administration Building at Hopkinsville Community College.


Approval of MinutesMOTION: Mr. Logan moved that the minutes of the March 21, 2013, meeting be approved

as presented. Mr. Back seconded the motion.VOTE: The motion passed unanimously.


May 9, 2013

President’s ReportDr. Lake thanked Board members for attending the special meeting and reported on college events and issues.

Personnel Changes Mr. Jerry Gilliam has left his position as Chief, Community, Workforce and Economic Development, for the private sector. Dr. Randal Wilson will cover the Workforce position until the end of July. Dr. Wilson has accepted a position at Murray State University.

HCC Foundation Scholarship Luncheon

The Hopkinsville Community College Foundation, Inc. held its second annual Scholarship Luncheon today to recognize donors and honor scholarship recipients. Mr. Aaron Carew, this year’s Commencement speaker, spoke at the luncheon.

Nursing Program The college received notification from the Kentucky Board of Nursing that HCC has a 98% pass rate for Associate Degree Nursing students and a 100% pass rate for Licensed Practical Nurse students.

Student News Students in the Criminal Justice Program won several awards at a recent conference. Students in the Agriculture Technology Program recent traveled to Washington, D.C., and to tour an agricultural operation in Mississippi.

Sustainability There is a system-wide initiative to address sustainability in management of college resources and in college programs. Hopkinsville Community college is the first college to complete its self-assessment for the national benchmarking program. An Earth Day/Healthy Kids Day event was held recently on the college campus and was well attended.

Round Table Awards The annual Round Table Literary Awards ceremony was held April 25 at Round Table Park.

Rotary Auctions The Hopkinsville and Cadiz Rotary Clubs held their Auction fundraisers recently and both met or exceeded their goal. The college appreciates these two clubs and their efforts in support of HCC.

Christian County Public Schools

Dr. Lake reported that he met with Christian County Public Schools Superintendent Mary Ann Gemmill to discuss a possible partnership between CCPS and HCC to look at the feasibility of making a new opportunity available for students, particularly in regard to technical courses. A task force will be formed to study the middle college concept and will look at middle college programs at West Kentucky CTC and Owensboro CTC. The task force will have representatives from HCC and the public schools, as well as community, input to develop recommendations.

WKWIB HCC hosted a quarterly meeting of the West Kentucky Workforce Investment Board. This is the first time that this Board met in Christian County and the first time at HCC.


May 9, 2013

Approval of 2013-2014 Budget RequestDr. Lake introduced Beverly Atwood, Chief Business Affairs Office, who presented the 2013- 2014 budget request to the Board. Ms. Atwood reviewed the income status for the current year, recurring budget reductions for 2013-2014, and the 2013-2014 operating budget request. She explained the revenue shortage estimate for the current year and how the shortfall was balanced, noting that the actual shortage will be made up from the college carry forward reserve funds and unfilled positions. Ms. Atwood explained the 2013-2014 proposed budget and how required reductions were met. Dr. Lake explained that the Kentucky Council on Postsecondary Education has approved up to a 3% tuition increase for state universities and KCTCS, so HCC was allowed to use a $4/credit hour increase projection for the 2013-2014 budget. Dr. Lake indicated that, despite the current economic trends, the college is dedicated to guarding its primary purpose of serving students.

MOTION: Mr. Gary Logan moved that the HCC Board of Directors approve the proposed 2013-2014 budget as presented for submission to the KCTCS Board of Regents. Ms. Melissa Stevenson seconded the motion.


Mr. Rittenhouse and Mr. Logan expressed their appreciation of Ms. Atwood and college staff in preparation of the college budget and stewardship of college resources.


September 19, 2013 SIGNED COPY ON FILE Date Approved by Board of Directors





Special Called MeetingJuly 11, 2013

Board Members Present:Mr. Philip BackMs. Heather Capwell Ms. Jackie JonesMr. Gary Logan

Ms. Charlotte MorrowMs. Melissa Stevenson Mrs. Bettie Wallace

Board Members Absent:Ms. Naomi BordersMr. John Rittenhouse Mr. Ted Wilson

Guests Present:Hopkinsville Community College Dr. Patrick Lake Ms. Yvette Eastham Ms. Rena Young Ms. Cheryle Dymek Ms. Lena Wann

KCTCSDr. Michael McCall Mr. Lewis Prewitt Dr. Jeff Hockaday Mr. Jeff Hockaday

Other Mr. Eli Pace, Kentucky New EraMs. Annie Catron, Radio Station WKDZ

The Hopkinsville Community College Board of Directors convened in special called session on Thursday, July 11, 2013, at 4:00 p.m. (CDT) in room 103 in the Administration Building at Hopkinsville Community College.

Chair Bettie Wallace called the meeting to order. The roll was called and Chair Wallace declared a quorum present.

Chair Wallace then introduced KCTCS President Dr. Michael McCall to address the Board regarding the presidential search process. Dr. McCall introduced Dr. Jeff Hockaday, external consultant for the search; his son, Jeff Hockaday; and Mr. Lewis Prewitt, KCTCS Search Liaison.

Dr. McCall reviewed the statutory responsibilities of the Board of Directors and the KCTCS President in regard to the search for a college president. He explained that he and the Board members will have an open, candid discussion and will work to the point of agreement on the

Hopkinsville Community College Board of DirectorsJuly 11, 2013

Page 2

candidate to hire. Ultimately, the college president reports to the KCTCS President and the hiring decision rests with the KCTCS President. Dr. McCall stated that the consultant does not select or recommend a candidate, but assists with the search process.

Dr. McCall reviewed the search timeline. It is anticipated that the national search will be initiated on August 15, with candidate materials to be received through September 30, 2013. The timeline calls for onsite interviews to be conducted November 12-14. Dr. McCall will be at the college during the entire onsite interview process and it is anticipated he will meet with the Board to make a hiring decision on November 14. The new college president would assume duties no later than January 1, 2014. Dr. McCall encouraged Board members to be at all Board meetings during the interview process.

Dr. Jeff Hockaday then spoke with the Board members to get their input on profile characteristics to be included in the advertised position description. He reminded them that the hiring of a president is the number one obligation in their job as Board members. Dr. Hockaday guided Board discussion of major strengths desired in the new president, and a list was developed. This list, along with one created by the Profile Development Committee, will be refined and sent to the Board and to the entire college for feedback to develop the final profile.

Dr. McCall expressed his appreciation for the opportunity to be with the college today. Chair Wallace stated that the Board members appreciate Dr. McCall’s coming to HCC to explain the process. She noted that Hopkinsville Community College is one of the best, and Board members want the college to have continued growth.


September 19, 2013 SIGNED COPY ON FILE Date Approved by Board of Directors





September 19, 2013

Board Members Present:Mr. Philip BackMs. Christina Fouse Ms. Jackie Jones Mr. Gary LoganMs. Charlotte Morrow


Board Members Absent:Ms. Naomi Borders

Guests Present:Hopkinsville Community College Dr. Patrick Lake Mrs. Beverly Atwood Ms. Yvette Eastham Ms. Carol KirvesMs. Allisha Lee

Dr. Jason Warren Dr. Alissa Young Ms. Rena Young Ms. Cheryle Dymek Ms. Lena Wann

The Hopkinsville Community College Board of Directors convened in regular session on Thursday, September 19, 2013, at 4:00 p.m. (CDT) in room 103 in the Administration Building at Hopkinsville Community College.


Introduction of New Student Board MemberDr. Lake introduced Ms. Christina Fouse, the student member of the Board for 2013-2014. Ms. Fouse, of Hopkinsville, Kentucky, is the Student Government Association President and is majoring in Criminal Justice. Board members introduced themselves.

Approval of May MinutesMOTION: Mr. Rittenhouse moved that the minutes of the May 9, 2013, meeting be approved

as presented. Mr. Logan seconded the motion.VOTE: The motion passed unanimously.

MOTION: Mr. Logan moved that the minutes of the July 11, 2013, meeting be approved as presented. Ms. Morrow seconded the motion.



September 19, 2013

Election of OfficersNominations for Chair were declared open. Bettie Wallace was nominated. There were no further nominations.

MOTION: Mr. Back moved that nominations cease and that Bettie Wallace be elected by acclamation to serve as Chair. Ms. Jones seconded the motion.


Nominations for Vice Chair were declared open. John Rittenhouse was nominated. There were no further nominations.

MOTION: Ms. Jones moved that nominations cease and that Mr. Rittenhouse be elected by acclamation to serve as Vice Chair. Ms. Morrow seconded the motion.


Nominations for Secretary were declared open. Mr. Gary Logan was nominated. There were no further nominations.

MOTION: Mr. Rittenhouse moved that nominations cease and that Mr. Logan be elected by acclamation to serve as Secretary. Mr. Back seconded the motion.


Officers for 2013-2014 are as follows: Betty Wallace, ChairJohn Rittenhouse, Vice Chair Gary Logan, Secretary

Committee Assignment ReviewCommittee assignments for the year were reviewed. Ms. Christina Fouse will replace Ms. Capwell on the Policy Committee.

Committee assignments for 2013-2014 are as follows:

Finance Committee Bettie Wallace John Rittenhouse Gary LoganTed Wilson Jackie JonesHCC President (ex officio)

Policy Committee Bettie Wallace Philip Back Melissa Stevenson Christina FouseHCC President (ex officio)


September 19, 2013

Proposed Meeting ScheduleA list of proposed meeting dates was presented to Board. The 2012-2013 meeting dates are as follows:

Thursday, September 19, 2013 (Annual Meeting)November 12, 13, and 14, 2013 (Special Meetings for Presidential Search, times to be determined)Thursday, January 23, 2014Thursday, March 20, 2014May 2014 (date to be determined depending on KCTCS budget process)

Annual Mission Statement ReviewDr. Patrick Lake presented the current Hopkinsville Community College Mission Statement which was approved by the KCTCS Board of Regents in December 2012. In compliance with KCTCS Policies and Procedures, the college Mission Statement is reviewed annually as part of the institutional effectiveness process. Dr. Lake reported that, after review by the college Strategic Planning and Operations Team, Faculty Council, faculty, and staff, no changes were proposed to the current Mission Statement.

MOTION: Ms. Jones moved that the Hopkinsville Community College Board of Directors endorse the Hopkinsville Community College Mission Statement as presented. Mr. Logan seconded the motion.


President’s ReportDr. Lake reported on college events and issues.

KCTCS President’s Annual Initiative

A video presentation was shown in which KCTCS President Michael McCall introduced the 2013-2014 initiative “Momentum.” Momentum is an extension of the Transformation process initiated several years ago. It is an effort to help colleges to be more receptive to change and to anticipate change in order to better help students and the community.

College Activities/Initiatives

Dr. Lake reported that the college leadership developed a Renaissance Plan which was designed to address some of the outcomes of the fact finding and to enhance efforts in communication, promote a sense of community, and improve civility. After input from the leadership, an advising task force was formed, and the initial meeting will be held Friday, September 20.

Ted Wilson chairs the college’s professional development efforts, and a professional development day for faculty and staff is scheduled November 11. The theme of the activities is to be more responsive to the community and each other.

Dr. Lake presented a list of 106 community organizations served by the efforts of HCC faculty and staff, noting that the extensive list illustrates the vitality of the institution and the spirit of service of its employees.


September 19, 2013

Personnel Update Dr. Lake noted that there have been several personnel changes recently. The Chief Academic Affairs Officer, Dr. Kristin Wilson, has left to take a position on the faculty of Western Kentucky University. Dr. Alissa Young has been appointed Acting Chief Academic Affairs Officer to serve until the new president addresses hiring for the position.

Beverly Atwood will retire at the end of December after 42 years of service to HCC. To cover Business Affairs activities until a new Chief Business Officer is hired, department heads will oversee their specific areas. They will work with Dr. Lake on a day-to-day basis and will work with personnel at system office as needed. Dr. Lake expressed his appreciation for Ms. Atwood’s leadership and service to the faculty and staff of HCC. The college will hold a reception for Ms. Atwood before she leaves; Board members and community members will be invited to the reception.

Dr. Lance Angell, Dean of Institutional Effectiveness, has taken a job in Boston, Massachusetts. James Hunter, Professor of Mathematics and Statistics, will serve in the interim as the point person for institutional research/institutional effectiveness. There will be a team oriented approach with areas having oversight of data and research.

Carol Kirves will serve as the Interim Chief of Community, Workforce, and Economic Development to oversee the Workforce Solutions area.

Budget Update Copies of the Hopkinsville Community College Budget for 2013-2014, as approved by the KCTCS Board of Regents in June 2013, were distributed to Board members. Beverly Atwood reviewed the financial report showing the college financial status to date and responded to Board questions regarding the college reserve and expense categories.

Dr. Lake reported that, in response to faculty and staff interest in learning about the budget, an information session will be held next week. A session will also be scheduled for colleagues at Fort Campbell.

Enrollment Update Dr. Lake reported that to date, Full-Time Equivalent (FTE) is at 97% of last year at this time, and headcount is about 95% of last year at this time. However, it is still too soon to determine where the college enrollment will be at the November 1 official census date. He noted that the bulk of October enrollment is generally at Fort Campbell because there are two full 8-week terms scheduled there.

An enrollment task force was put together last spring to recommend things the college can do to improve enrollment and student access and success. Dr. Jason Warren shared that Division Chairs and faculty are adding online classes for HCC students and other KCTCS students.

AACC Coca Cola Scholarship

The college will send a press release in the near future announcing that a student at Fort Campbell is the recipient of one of twelve AACC-Coca Cola Tom Brokaw military scholarships awarded nationally.

Commencement Speaker

Dr. Lake notified Board members that Dr. Walter Bumphus, President and CEO of the American Association of Community Colleges (AACC)


September 19, 2013

has agreed to speak at HCC’s 2014 Commencement. Dr. Bumphus is from Caldwell County, Kentucky, and is an alumnus of Murray State University.

Quality Enhancement Plan (Literatzi)

Since the SACS monitoring report has been approved by the Commission on Colleges, HCC can now turn efforts towards the college Quality Enhancement Plan (QEP), which is focused on reading and entitled “Literatzi.” HCC is in the third year of the Literatzi effort and will undergo a fifth year review of the QEP by SACS. Ms. Denise Perdue is heading up the college’s QEP efforts. The college-wide read for this year is The Other Wes Moore by Wes Moore.

Todd County Career Pathway Institute

Todd County Fiscal Court has received approval for a $2.5 million Career Pathway Institute building, with $1.5 million awarded by theU.S. Department of Commerce and $1 million to be funded by the Fiscal Court. Hopkinsville Community College will partner with Todd County to address the education training needs for that part of the college’s service area. The college anticipates being involved in the program and design planning and it is hoped that the facility will be completed by next fall.

Presidential Search Update

The HCC President position has been advertised. Mr. Lewis Prewitt, the college’s point of contact at KCTCS, will meet with college leadership on October 1 to help frame the format and itineraries for the on-campus interviews.

Upcoming College Events

Friday, October 4, 2013 – HCC Foundation Annual Mike Foster Golf Scramble at Novadell.

Friday, November 1, 2013 – HCC Foundation Gala Auction at James E. Bruce Convention Center.


January 23, 2014 SIGNED COPY ON FILE Date Approved by Board of Directors



SIGNED COPY ON FILEJay S. Allen, Ph.D. President/CEOHopkinsville Community College

MINUTESHopkinsville Community College Board of Directors

Of the Kentucky Community and Technical College System SPECIAL MEETING

November 13, 2013 2:00 p.m.November 14, 2013 2:30 p.m.

November 13, 2013

Board Members Present:Mr. Donald Back Ms. Christina Fouse Ms. Jackie Jones Mr. Gary Logan

Mr. John Rittenhouse Ms. Melissa Stevenson Mrs. Bettie Wallace Mr. Ted Wilson

Board Members Absent:Ms. Naomi Borders Ms. Charlotte Morrow

The Hopkinsville Community College Board of Directors convened in special session on Wednesday, November 13, 2013, at 2:00 p.m. CST in Room 103 in the Administration Building at Hopkinsville Community College.

Chair Bettie Wallace called the meeting to order. The roll was called and a quorum established.

Mr. Lewis Prewitt facilitated Board discussion of questions the Board would ask the candidates to be interviewed for the Hopkinsville Community College presidential search. Following discussion, Board members came to a consensus on topics to be addressed with the candidates. The Board interview process for each candidate would include an introduction, questions from the Board (allowing 5-6 minutes per question), and about ten minutes to conclude the interview. Mr. Ted Wilson noted that he is getting broad input of faculty impressions through listening sessions with faculty.

Executive Session: KRS 61.810(1)(f) and 61.815 – Individual Personnel MattersMOTION: Mr. Gary Logan moved that the Board of Directors enter into Executive Session

pursuant to KRS 61.810(1)(f) and 61.815 in order to have discussion which might lead to the appointment of a new President for Hopkinsville Community College. Ms. Jackie Jones seconded the motion.


Chair Bettie Wallace invited Dr. Michael McCall, Dr. Jay Box, and Mr. Lewis Prewitt to participate in the executive session. Chair Wallace invited Dr. Jay Allen to be interviewed at 2:30 p.m. and Dr. Joyce Ester to be interviewed at 3:30 p.m.


November 13 and 14, 2013

Return to Regular SessionThe Board of Directors reconvened in Open Session at 4:34 p.m. CST. Chair Wallace announced that no final action was taken during the Executive Session and that the Board will stand in recess until the next candidate interview begins, scheduled at 2:30 p.m. on Thursday, November 14, 2013.

November 14, 2013

Board Members Present:Mr. Donald Back Ms. Christina Fouse Ms. Jackie Jones Mr. Gary LoganMs. Charlotte Morrow (joined the meeting

at 3:45 p.m.)

Mr. John Rittenhouse Ms. Melissa Stevenson Mrs. Bettie Wallace Mr. Ted Wilson

Board Members Absent:Ms. Naomi Borders

The Hopkinsville Community College Board of Directors reconvened in special session on Thursday, November 14, 2013, at 2:30 p.m. CST in Room 103 in the Administration Building at Hopkinsville Community College.

Chair Bettie Wallace called the meeting to order. The roll was called and a quorum established.

Executive Session: KRS 61.810(1)(f) and 61.815 – Individual Personnel MattersMOTION: Ms. Bettie Wallace moved that the Board of Directors enter into Executive

Session pursuant to KRS 61.810(1)(f) and 61.815 in order to have discussion which might lead to the appointment of a new President for Hopkinsville Community College. Mr. Philip Back seconded the motion.


Chair Bettie Wallace invited Dr. Michael McCall, Dr. Jay Box, and Mr. Lewis Prewitt to participate in the executive session. Chair Wallace invited Dr. Christopher Ezell to be interviewed at 2:30 p.m. and Dr. Juston Pate to be interviewed at 3:30 p.m. At 4:45 p.m., Chair Wallace invited Dr. Jeff Hockaday to participate in the executive session.

Return to Regular SessionThe Board of Directors reconvened in Open Session at 6:00 p.m. CST. Chair Wallace announced that no final action was taken during the Executive Session and that the Board will stand in recess until after the Board dinner. At 6:36 p.m. CST, the Board reconvened in Executive Session.

Executive Session: KRS 61.810(1)(f) and 61.815 – Individual Personnel MatterMOTION: Mr. Gary Logan moved that the Board of Directors enter into Executive Session

pursuant to KRS 61.810(1)(f) and 61.815 in order to have discussion which might


November 13 and 14, 2013

lead to the appointment of a new President for Hopkinsville Community College. Mr. Philip Back seconded the motion.


Chair Wallace invited Dr. McCall, Dr. Box, Dr. Hockaday, and Mr. Prewitt to participate in the executive session.

Return to Regular SessionThe Board of Directors reconvened in Open Session at 6:48 p.m. CST. Chair Wallace announced that no final action was taken during the Executive Session.

MOTION: Mr. Philip Back moved that the Board of Directors recommend Dr. Jay Allen to Dr. Michael McCall for appointment and employment as the President of Hopkinsville Community College. Ms. Jackie Jones seconded the motion.


Dr. McCall accepted the recommendation of the Hopkinsville Community College Board of Directors. He reported that he had spoken to Dr. Allen, who had accepted the position pending the recommendation of the Board. Dr. Allen will be at the college sometime in January 2013.

Chair Wallace said that she felt Dr. Allen would be a great fit for the community and the college, noting that the search process was one of the best in which she had ever been involved.

AdjournmentThe meeting adjourned at 6:51 p.m. CST.

January 23, 2014 SIGNED COPY ON FILE Date Approved by Board of Directors



SIGNED COPY ON FILEJay S. Allen, Ph.D. President/CEOHopkinsville Community College

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