Minutes - Ordinary Council Meeting 15 March 2017...FILE REFERENCE F1.8.4 REPORT DATE 9 March 2017...

Minutes Ordinary Meeting of Council

On 15 March 2017 At Council Chambers, Calingiri Commenced 2.11pm

TABLE OF CONTENTS 1 DECLARATION OF OPENING AND ANNOUNCEMENT OF VISITORS ........ 4 2 ATTENDANCE, APOLOGIES AND LEAVE OF ABSENCE GRANTED .......... 4 3 RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE ...... 5 4 PUBLIC QUESTION TIME .............................................................................. 5 5 APPLICATION FOR LEAVE OF ABSENCE AND DECLARATIONS OF

INTEREST ....................................................................................................... 5 6 PETITIONS/DEPUTATIONS/PRESENTATIONS ............................................ 5 7 CONFIRMATION OF MINUTES ...................................................................... 5

7.1 Confirmation of Minutes (Ordinary Council Meeting) – 15 February 2017 . ................................................................................................................ 5 7.2 Business Arising from Minutes (Ordinary Council Meeting) .................... 6 7.3 Confirmation of Minutes (Audit Committee Meeting) – 15 March 2017 ... 6 7.4 Business Arising from Minutes (Audit Committee Meeting) ..................... 6 7.5 Endorsement of Resolution/s (Audit Committee Meeting) ....................... 6

8 MEMBERS QUESTIONS WITHOUT NOTICE ................................................ 6 9 PRESIDENT AND COUNCILLORS REPORTS ............................................... 7 10 BUSINESS PAPER ......................................................................................... 7

10.1 PLANT AND WORKS .............................................................................. 7 10.2 FINANCE ................................................................................................ 8

F08/2017 ACCOUNTS FOR PAYMENT ....................................................... 8 F09/2017 MONTHLY FINANCIAL STATEMENTS ...................................... 17 F10/2017 COMPLIANCE AUDIT RETURN ................................................. 52

10.3 ADMINISTRATION ............................................................................... 63 A05/2017 DELEGATION TO CEO TO APPOINT AUTHORISED OFFICERS

– STAGE 3 IMPLEMENTATION PUBLIC HEALTH ACT 2016 ....... 63 A06/2017 SHIRE POLICY – LANDFILL SITE HOURS AND ACCESS

OUTSIDE OF HOURS .................................................................... 66 A07/2017 SHIRE POLICY – STAFF MOBILE TELEPHONE POLICY ......... 69 A08/2017 REVOCATION OF POLICY 2.2.2 AND DELEGATION 5.5 – USE

OF EQUIPMENT BY EMPLOYEES ................................................ 73 A09/2017 REVOCATION OF POLICY 2.2.5 – USED GRADER BLADES .. 75 A10/2017 DRAFT LOCAL LAWS (2) – INTENT TO ADVERTISE ............... 77

11 MOTION OF WHICH NOTICE HAS BEEN GIVEN ........................................ 91 12 NEW BUSINESS OF AN URGENT NATURE APPROVED BY COUNCIL

RESOLUTION ............................................................................................... 91

12.1 WARD AND REPRESENTATION REVIEW ...................................... 91 13 NOTICE OF MOTIONS FOR CONSIDERATION AT THE FOLLOWING

MEETING .................................................................................................... 101 14 CONFIDENTIAL ITEMS .............................................................................. 101 15 DECLARATION OF CLOSURE ................................................................... 101

Shire of Victoria Plains Minutes – Ordinary Meeting of Council 15 March 2017

1 DECLARATION OF OPENING AND ANNOUNCEMENT OF VISITORS The President declared the meeting open at 2.11pm and that the meeting would be recorded for the purposes of accuracy. Visitors Mr Chris Berry Mr Merv Hemsley Mrs Pamela Evans Mr Gary O’Brien Mr Mal Palmer Dr Arthur Mowle Mr Gary McGill Mr Richard Smith 2 ATTENDANCE, APOLOGIES AND LEAVE OF ABSENCE GRANTED President: Cr D Lovelock West Ward Deputy President: Cr S Penn South Ward Councillors: Cr N Clarke South Ward Cr P Carr West Ward Cr A Broadhurst East Ward Cr J Corless-Crowther Central Ward Cr J Kelly West Ward Chief Executive Officer: Mrs G Teede Deputy Chief Executive Officer: Mr I Graham Works & Services Manager (WSM): Mr D Holland Executive Assistant: Ms S Mearns Apology: Cr D Smith East Ward RESOLUTION 38/2017 Moved: Cr N Clarke Seconded: Cr P Carr That item 6 – Petitions/Deputations/Presentations be moved forward to allow for a presentation by Dr Chris Berry on the Ward and Boundary Review.

Motion Put and Carried: 7/0 Dr Chris Berry provided Council with additional information and responded to a number of questions with regards to his report on the Ward and Representation Review conducted for the Shire of Victoria Plains. Dr Berry confirmed that if this recommendation was carried, there would not be a complete ‘spill’ of Council positions at the October 2017 Election, and that only 3 positions would be available (out of the 5 Councillors retiring).


RESOLUTION 39/2017 Moved: Cr N Clarke Seconded: Cr S Penn That Council break for afternoon tea.

Motion Put and Carried: 7/0 Meeting reconvened at 3.29pm. 3 RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE Calingiri – townsite clean-ups Mr Hemsley asked about the progress with regards to town (of Calingiri) clean ups. The CEO advised that she has spoken to staff in the works department and advised that actions were being taken to regularly tidy the townsite of Calingiri and that the Works and Services Manager has arranged for a street sweeper to service the townsite on a regular basis. 4 PUBLIC QUESTION TIME Pamela Evans Mrs Evans spoke of the urgent need for a footpath to be installed and gutters to be repaired on Mofflin Street, Calingiri. 5 APPLICATION FOR LEAVE OF ABSENCE AND DECLARATIONS OF INTEREST Nil 6 PETITIONS/DEPUTATIONS/PRESENTATIONS Discussed previously as per Resolution 38/2017. 7 CONFIRMATION OF MINUTES 7.1 Confirmation of Minutes (Ordinary Council Meeting) – 15 February 2017 RESOLUTION 40/2017 Moved: Cr S Penn Seconded: Cr N Clarke That the Minutes of the Ordinary Meeting held 15 February 2017 be confirmed as a true and correct record of proceedings.

Motion Put and Carried: 7/0


7.2 Business Arising from Minutes (Ordinary Council Meeting) Cr S Penn Cr Penn asked if there were any outcomes from the meeting recently held with Mr Wes Porter. The CEO reported that correspondence had been sent to Mr Porter offering the Shires services (free of charge) for the relocation of three of the nesting boxes to a location they (the group) requested. The letter was sent via email as well as registered post. Unfortunately there has been no reply. The CEO did confirm however that she has been told that the nests have been removed. It was also confirmed by the CEO that Shire workers had filled the holes following the removal of the nesting boxes as they were a safety hazard. 7.3 Confirmation of Minutes (Audit Committee Meeting) – 15 March 2017 RESOLUTION 41/2017 Moved: Cr P Carr Seconded: Cr N Clarke That the Minutes of the Audit Committee Meeting held 15 March 2017 be confirmed as a true and correct record of proceedings.

Motion Put and Carried: 7/0 7.4 Business Arising from Minutes (Audit Committee Meeting) Nil 7.5 Endorsement of Resolution/s (Audit Committee Meeting) RESOLUTION 42/2017 Moved: Cr P Carr Seconded: Cr J Corless-Crowther That resolution 32/2017 be endorsed from the minutes of the Audit Committee Meeting held at 11.00am on Wednesday 15 March 2017.

Motion Put and Carried: 7/0 8 MEMBERS QUESTIONS WITHOUT NOTICE Cr P Carr Community Members have asked about water supply in Mogumber and connection to town residents and whether it could be turned back on. Action: CEO to investigate and advise


9 PRESIDENT AND COUNCILLORS REPORTS Cr A Broadhurst

• LEMC Meeting in Wongan Hills – Cr Broadhurst advised that there will be a mock disaster event being held in the near future, at which all staff will need to be advised on what to do in the event of an emergency

Cr P Carr

• Mogumber Progress Association meeting – at which Cr Carr was asked to mention to Council the matter of ceiling works which are required at Mogumber Hall (correspondence is on its way)

• Mogumber Outback Club – building of a permanent arena at the Mogumber Reserve – an application will be put forward for community funding submission via the Shire

Cr S Penn Attended the Avon Midland Zone Meeting with the CEO however handed over to the CEO for comment. The CEO spoke about the NDRRA funding and obligations relating to Shire workers completing works and day labour rates. The CEO confirmed that she will keep 10 BUSINESS PAPER 10.1 Plant and Works 10.2 Finance 10.3 Administration 10.4 Planning and Development 10.1 PLANT AND WORKS All Plant and Works items are dealt with within the Works and Services agenda. RESOLUTION 43/2017 Moved: Cr P Carr Seconded: Cr A Broadhurst That resolutions 33/2017 to 37/2017 be endorsed from the minutes of the Works and Services Committee Meeting held at 11.00am on Wednesday 15 March 2017.



10.2 FINANCE F08/2017 ACCOUNTS FOR PAYMENT FILE REFERENCE F1.8.4 REPORT DATE 9 March 2017 APPLICANT/PROPONANT Nil OFFICER DISCLOSURE OF INTEREST Nil PREVIOUS MEETING REFERENCES Nil AUTHOR Ian Graham – DCEO/Finance and

Administration Manager ATTACHMENTS Creditor and Payroll Payments PURPOSE OF REPORT To present to Council the list of payments made during February 2017. BACKGROUND As per Local Government (Finance) Regulations 13, each month Council is to be advised of all payments made from the municipal and trust bank accounts for the period since the last Council meeting. COMMENT Each month Council is to be advised of payments made during the preceding month; the amount, payee, date and reason for payment. POLICY REQUIREMENTS Policy 6.5.1 (b) and (c) refers: The Chief Executive Officer and in their absence the Deputy Chief Executive Officer/Finance and Administration Manager are authorised to allow all creditors to be paid according to their trading terms and for payments to be endorsed by Council after payment rather than approved by Council prior to payment. All payments made prior to the meeting shall be presented to Council for endorsement or approval of payment. LEGISLATIVE REQUIREMENTS In accordance with Local Government (Finance) Regulations Item 13 the Chief Executive Officer is to provide a list of accounts paid from the Municipal fund or Trust fund, a list of all accounts paid each month showing for each account paid: a. The Payee’s Name b. The amount of the payment c. The date of the payment d. Sufficient information to identify the transaction And that this list is to be presented to the Council at the next ordinary meeting of Council after the list is prepared.


STRATEGIC IMPLICATIONS There are no known strategic implications related to this item. Corporate Business Plan references and impacts:- Strategy 4.3.1 “Maintain/retain full compliance with statutory obligations”

Environment There are no known significant environmental implications associated with this proposal.

Economic There are no known significant economic implications associated with this proposal.

Social

There are no known significant social implications associated with this proposal. FINANCIAL IMPLICATIONS All payments are within the confines of the Councils adopted budget. VOTING REQUIREMENTS Absolute Majority Required: No RESOLUTION 44/2017 Moved: Cr S Penn Seconded: Cr J Corless-Crowther 1. That the payments made during February 2017 from the Municipal Bank Account as per the attached listing amounting to $313,565.98 be endorsed: Creditor EFT Payments $181,273.85 Creditor Cheque Payments $ 11,335.20 Direct Debit Payments $ 38,438.42 Payroll Payments $ 82,518.51 TOTAL $313,565.98



F09/2017 MONTHLY FINANCIAL STATEMENTS FILE REFERENCE F1.3.3 REPORT DATE 9 March 2017 APPLICANT/PROPONANT Nil OFFICER DISCLOSURE OF INTEREST Nil PREVIOUS MEETING REFERENCES Nil AUTHOR Ian Graham – DCEO/Finance and

Administration Manager ATTACHMENTS Monthly Financial Statements PURPOSE OF REPORT That the following statements and reports for the month ended 28 February 2017 be received. BACKGROUND Under the Local Government (Financial Management) Regulations 1996 the Council is to prepare financial reports outlining the financial operations at the previous month end date. Listed below is a compilation of the reports that will meet compliance, these are listed in Sections and the relevant regulations below. Monthly Financial Statement reports Section 6.4 of the Local Government Act and Regulation 34.1 of the (Financial Management) Regulations requires a Local Government to prepare each month a statement of financial activity reporting on the sources and application of funds, as set out in the annual budget containing the following details: • Annual budget estimates; • Budget estimates to the end of the month to which the statement relates

(known at YTD Budget); • Actual amounts of expenditure, revenue and income to the end of the month to

which the statement relates (known as YTD Actuals); • Material variances between the comparatives of Budget v’s Actuals; • The net current assets (NCA) at the end of the month to which the statement

relates. Regulation 34.2 – Each statement of financial activity must be accompanied by documents containing: • An explanation of the composition of the net current assets of the month to

which it relates, less committed assets and restricted assets containing the following detail:

An explanation of each of the material variances; Such other supporting information as is considered relevant by the Local

Government.


Regulation 34.3 – The information in a statement of financial activity may be shown: • According to nature and type classification • By program; or • By business unit Each financial year a Local Government is to adopt a % value, calculation in accordance with AAS5, to be used in reporting material variances. COMMENT The monthly financial report for February 2017 is therefore presented to Council showing monthly income and expenditure to date and comparative year to date budget and annual budget figures. POLICY REQUIREMENTS Nil LEGISLATIVE REQUIREMENTS There are no known legislative requirements related to this item. STRATEGIC IMPLICATIONS There are no known strategic implications related to this item. Corporate Business Plan references and impacts:- Strategy 4.3.1 “Maintain/retain full compliance with statutory obligations”



Social

There are no known significant social implications associated with this proposal. FINANCIAL IMPLICATIONS There are no financial implications to Council in relation to this item. VOTING REQUIREMENTS Absolute Majority Required: No


RESOLUTION 45/2017 Moved: Cr N Clarke Seconded: Cr P Carr That the following statements and reports for the month ended 28 February 2017 be received: Income Statement by Program ................................................................................. 20 Income Statement by Nature and Type .................................................................... 21 Statement of Financial Activity ................................................................................. 22 Statement of Financial Activity continued... .............................................................. 23 Report on Significant Variances ............................................................................... 24 Composition of Net Current Asset Position .............................................................. 25 Income and Expenditure Detail by Program ............................................................. 27 Capital Expenditure Report ...................................................................................... 43 Investments Report .................................................................................................. 47 Bank Reconciliation Report ...................................................................................... 48 Bank Reconciliation Report continued.... .................................................................. 49 Outstanding Rates Report ........................................................................................ 50 Outstanding Debtors Report ..................................................................................... 51



Income Statement by Program For the Period ended 28 February 2017

YTD Actual YTD Budget

Current Budget

Original Budget

$ $ $ $

Operating IncomeGeneral Purpose Funding 3,097,387 3,089,854 3,345,935 3,355,935Governance 5,031 3,300 4,725 7,225Law, Order and Public Safety 42,280 32,909 43,459 43,459Health 1,726 1,838 2,483 2,483Education & Welfare 1,093 0 0 0Housing (42,822) 1,002,780 1,054,880 1,026,212Community Amenities 125,282 94,632 96,461 96,461Recreation & Culture 16,980 18,288 32,051 32,051Transport 512,906 675,839 1,144,215 1,079,301Economic Services 22,919 20,856 31,317 31,317Other Property & Services 63,144 27,388 35,863 35,863

3,845,929 4,967,684 5,791,389 5,710,307

Operating ExpenditureGeneral Purpose Funding (191,250) (184,508) (273,021) (273,021)Governance (325,420) (293,518) (482,127) (443,572)Law, Order and Public Safety (150,123) (189,602) (261,324) (331,324)Health (73,951) (77,156) (108,005) (153,005)Education & Welfare (26,785) (30,278) (41,863) (41,863)Housing (144,279) (157,495) (217,728) (217,728)Community Amenities (273,593) (272,107) (415,447) (400,447)Recreation & Culture (395,822) (418,080) (574,479) (579,479)Transport (1,788,907) (2,105,888) (3,159,076) (2,989,076)Economic Services (104,061) (124,725) (173,949) (168,949)Other Property & Services (48,253) (11,120) 34,770 (13,230)

(3,522,443) (3,864,477) (5,672,249) (5,611,694)

Interest on BorrowingsGovernance 0 0 0 0Housing (154) 0 0 0Recreation & Culture (6,632) (10,066) (20,133) (20,133)

(6,786) (10,066) (20,133) (20,133)

Net Operating Result $ 316,699 1,093,141 99,007 78,480


Income Statement by Nature and Type For the Period ended 28 February 2017

YTD Actual Current Budget

Original Budget

$ $ $

REVENUES FROM ORDINARY ACTIVITIESRates 2,334,897 2,334,121 2,334,121Grants and Subsidies - Operating 778,925 1,032,755 1,032,755Fees and Charges 183,249 176,345 176,345Interest Earnings 4,767 67,000 107,000Other Revenue 48,448 88,452 63,538

3,350,286 3,698,673 3,713,759

EXPENSES FROM ORDINARY ACTIVITIESEmployee Costs (1,004,021) (1,416,062) (1,268,762)Materials and Contracts (806,002) (1,323,381) (1,230,857)Utilities (42,047) (79,900) (78,900)Depreciation (1,194,955) (2,379,710) (2,529,710)Interest Expenses (8,965) (22,303) (22,303)Insurance (185,640) (183,080) (183,080)Other Expenditure (240,799) (321,715) (321,715)

(3,482,429) (5,726,151) (5,635,327)(132,143) (2,027,478) (1,921,568)

Grants and Subsidies - Non-Operating 495,643 2,101,716 2,043,048Profit/(Loss) on Asset Disposals (46,801) 24,769 (43,000)

NET RESULT 316,699 99,007 78,480


Statement of Financial Activity For the Period ended 28 February 2017

YTD Actual YTD Budget Current Budget

Original Budget

$ $ $ $

Operating IncomeGeneral Purpose Funding 3,097,387 3,089,854 3,345,935 3,355,935Governance 5,031 3,300 4,725 4,725Law, Order and Public Safety 42,280 32,909 43,459 43,459Health 1,726 1,838 2,483 2,483Education & Welfare 1,093 0 0 0Housing 15,847 44,112 96,212 126,212Community Amenities 105,282 74,632 76,461 76,461Recreation & Culture 16,980 18,288 32,051 32,051Transport (21,405) 27,746 30,167 5,253Economic Services 22,919 20,856 31,317 31,317Other Property & Services 63,144 27,388 35,863 35,863

Sub Total 3,350,286 3,340,923 3,698,673 3,713,759

Operating ExpenditureGeneral Purpose Funding (191,250) (184,508) (273,021) (273,021)Governance (325,420) (293,518) (482,127) (441,072)Law, Order and Public Safety (150,123) (189,602) (261,324) (331,324)Health (73,951) (77,156) (108,005) (153,005)Education & Welfare (26,785) (30,278) (41,863) (41,863)Housing (144,433) (157,495) (217,728) (217,728)Community Amenities (273,593) (272,107) (415,447) (400,447)Recreation & Culture (402,454) (428,146) (594,612) (599,612)Transport (1,788,907) (2,105,888) (3,168,076) (3,038,076)Economic Services (104,061) (124,725) (173,949) (168,949)Other Property & Services (48,253) (11,120) 34,770 (13,230)

Sub Total (3,529,230) (3,874,543) (5,701,382) (5,678,327)

Grants for the Development of AssetsGeneral Purpose Funding 0 0 0 0Law, Order and Public Safety 0 0 0 0Housing (58,668) 958,668 958,668 900,000Community Amenities 20,000 20,000 20,000 20,000Recreation & Culture 0 0 0 0Transport 534,311 648,093 1,123,048 1,123,048

495,643 1,626,761 2,101,716 2,043,048Net Operating Result 316,699 1,093,141 99,007 78,480


Statement of Financial Activity continued... For the Period ended 28 February 2017

YTD Actual YTD Budget Current Budget

Original Budget

$ $ $ $Capital IncomeProceeds from the Sale of Assets 149,314 149,314 368,668 222,000Transfer from Reserves 212,760 212,760 212,760 212,760Proceeds from New Loans 175,000 175,000 175,000 175,000Self-Supporting Loan Principal Income 7,789 7,789 15,212 15,212

Sub Total 544,863 544,863 771,640 624,972

Capital ExpenditureGovernance (178,140) (179,136) (215,636) (203,735)Law, Order and Public Safety 0 0 0 0Education & Welfare 0 0 0 0Housing (6,521) 0 (1,053,500) (1,057,500)Community Amenities (223,275) (219,500) (231,250) (220,750)Recreation & Culture 0 0 0 (5,200)Transport (702,125) (916,725) (1,580,354) (1,485,076)Economic Services 0 0 0 0Other Property & Services (216,222) (214,650) (575,150) (572,500)Transfer to Reserves (14,031) (14,031) (34,000) (34,000)Self Supporting Loan 0 0 0 0Repayment of Loans (28,152) (28,152) (48,511) (48,511)

(1,368,464) (1,572,194) (3,738,401) (3,627,272)

Total Operating + Non-Operating (506,902) 65,810 (2,867,754) (2,923,820)

Adjust Non-Cash itemsDepreciation 1,194,955 1,194,955 2,379,710 2,529,710Movement in Self Supporting Loans 0 0 0 0Provisions 0 0 0 0P/L on Sale of Assets 46,801 46,801 66,563 43,000Surplus / Deficit B/fwd 421,481 421,481 421,481 351,110Closing Surplus (Deficit) c/f: 1,156,335 1,729,047 (0) (0)


Report on Significant Variances For the Period ended 28 February 2017

YTD Var Timing (T) or$ Permanent (P)

Operating Income

General Purpose FundingInterest Income over budget YTD 8,168 FAV T

Law, Order, Public SafetyOperating income over budget YTD 9,371 FAV P

Housing - Council StaffInterest under budget YTD (29,026) UNFAV P

Community AmenitiesPlanning Application Fees over budget YTD 34,607 FAV P

TransportWAANDRA claim under budget YTD (24,914) UNFAV T

Other Property & ServicesInsurance Claims/Worker Comp Recovered over budget YTD 33,290 FAV P

Operating Expenditure

General Purpose FundingRates Collection & Admin allocation over budget YTD 6,742 UNFAV T

GovernanceMembers Expenses over budget YTD 14,171 UNFAV TAdmin Salaries & Wages under budget YTD (26,915) FAV TAdmin Office Building Maintenance under budget YTD (5,189) FAV TOther Office Expenses under budget YTD (10,357) FAV T

Law, Order & Public SafetyBushfire Brigades Expenses under budget YTD (9,229) FAV TFire Prevention under budget YTD (22,947) FAV TAnimal Control & Other Law Order Public Safety under budget YD (7,304) FAV T

HousingAged Person Housing under budget YTD (11,923) FAV T

Recreation & CultureCalingiri Sportsground under Budget YTD (23,610) FAV T

TransportMaintenance Grading over Budget YTD 72,297 UNFAV TSignage & Guideposts under Budget YTD (6,976) FAV TTree Lopping under Budget YTD (20,367) FAV TDrainage Maintenance over budget YTD 15,010 UNFAV TMisc Road Maintenance over Budget YTD 13,072 UNFAV TTraffic Signs and Control Equipment under budget YTD (11,493) FAV TFootpath Maintenance under budget YTD (16,719) FAV TInfrastructure Depreciation under budget YTD (370,515) FAV T

Economic ServicesNoxious Weed & Pest Control expenses under budget YTD (12,568) FAV TTourism & Area Promotion under budget YTD (7,857) FAV T

Other Property & Services

Loss on sale (Dep'n recovered) over Budget YTD 21,654 UNFAV P


Report on Significant Variances For the Period ended 28 February 2017 cont...

Capital Grants / Income

HousingR4R CLGF Grant under budget YTD (958,668) UNFAV T

TransportRRG Grants under budget YTD (113,782) UNFAV T

Capital Expenditure

HousingAged Person Units over budget YTD 6,521 UNFAV

TransportWirrilda Intersection under budget YTD (18,246) FAV PToodyay-Bindi Bindi Rd w/lining under budget YTD (28,887) FAV PToodyay-Bindi Bindi Rd w/lining under budget YTD (35,553) FAV PYerecoin SE Road under budget YTD (42,512) FAV TKonnongorring Road under budget YTD (69,804) FAV TGolf Course Rd under budget YTD (27,580) FAV T


Composition of Net Current Asset Position For the Period ended 28 February 2017

Current Assets$

Cash - Unrestricted 833,083Cash - Restricted 715,993Receivables 384,532Inventories 30,760

Total Current Assets 1,964,368

Less Current Liabilities

Payables (79,445)Accrued Salaries & Wages 0Current portion of Leave Provisions (168,840)Provisions and Borrowings (12,596)

Total Current Liabilities (260,881)

Net Current Assets Position 1,703,487

Less Cash Restricted - Reserves 715,993Less Provisions (168,840)

Closing Available Funds 1,156,334

Financial Ratios in Relation to YTD Figures

Current Ratio

Current Assets - Restricted Assets 1,248,375 4.79Current Liabilities 260,881

Quick Ratio

Current Assets -(Restricted Assets + Inventories)Current Liabilities

1,217,615 4.67260,881

A quick ratio of greater than 2 is desirable in order for a local government to meet its shortterm commitments and to meet any contingencies.


Income and Expenditure Detail by Program

Monthly Report at as :

Sub-Programme Description COA Description Job Description YTD Actual YTD Budget Current Budget Original Budget

General Purpose Funding $ $ $ $Rates 10300 Rates Income ( 2,270,199) (2,271,621) (2,271,621) (2,271,621)

10315 Administrative Fees & Charges ( 2,552) (2,500) (4,000) (4,000)20300 Rates Collection 12,407 8,628 9,200 9,200Total Rates Income / Expenditure ( 2,260,343) ( 2,265,493) ( 2,266,421) ( 2,266,421)

General Purpose Grants 10325 General Purpose Grants ( 721,443) (723,600) (964,800) (964,800)Total General Purpose Grants ( 721,443) ( 723,600) ( 964,800) ( 964,800)

Other General Purpose Income 10310 Ex Gratia Rates ( 64,699) (62,500) (62,500) (62,500)10320 Interest Income ( 33,793) (25,625) (37,000) (47,000)10395 Administration Income - Allocated ( 4,702) (4,008) (6,014) (6,014)20310 Admin Expenditure Reallocated 178,843 175,880 263,821 263,821Total Other General Purpose Income / Expenditure 75,649 83,747 158,306 148,306

Total General Purpose Funding $ ( 2,906,137) ( 2,905,346) ( 3,072,915) ( 3,082,915)

28/02/2017


Monthly Report as at:Sub-Programme

Description COA Description Job Description YTD Actual YTD Budget Current Budget

Original Budget

Goveranance $ $ $ $

Members Of Council 10420 Contributions And Donations ( 1,336) 0 0 010495 Admin Income Allocated ( 3,694) (3,144) (4,725) (4,725)

Members Of Council Operating Income (5,031) (3,144) (4,725) (4,725)

20401 Member'S Expenses 22,885 19,000 19,000 19,00020402 Member'S Allowances 37,813 37,812 75,625 75,62520403 Election Expenses 2,124 3,000 3,000 3,00020404 Conferences & Seminars - Local Government Week 20,425 21,000 21,000 21,00020405 Conferences & Seminars - Councillor Training 10,083 7,000 7,000 7,00020406 Meeting Costs 6,242 4,000 6,000 6,00020407 Delivering Agendas 0 960 1,459 1,45920408 Sundry 15,992 12,438 17,950 17,95020409 Public Relations 46,538 45,124 60,250 60,25020411 Insurance 5,075 5,000 5,000 5,00020412 Strategic Plan 0 0 0 20,00020420 Admin Expenditure Allocated 140,514 138,184 207,288 207,288

Members of Council Operating Expenditure 307,689 293,518 423,572 443,572Total Members of Council 302,658 290,374 418,846 438,846

Administration 10430 Reimbursements ( 8,976) (5,660) (8,250) (8,250)10431 Commissions ( 8,479) (10,000) (15,000) (15,000)10432 Administration Charges ( 2,080) (1,008) (1,525) (1,525)10433 Sundry Income ( 619) (664) (1,000) (1,000)10434 Rounding ( 1) 0 0 010496 Admin Income Reallocated 20,154 17,176 25,775 25,775

Administration Operating Income 0 (156) 0 0

10490 WDV on Assets Sold 94,681 95,231 95,231 75,00016001 CEO Vehicle - Sale Proceeds ( 44,223) (45,000) (45,000) (45,000)16002 DCEO Vehicle - Sale Proceeds ( 32,727) (32,500) (32,500) (32,500)

Administration (Profit) / Loss on Sale of Assets 17,731 17,731 17,731 (2,500)

28/02/2017


Administration 20430 Salaries & Wages 379,197 397,052 607,274 607,27420431 CEO Package 21,263 25,406 37,300 37,30020432 DCEO Package 20,537 25,455 36,450 36,45020433 Other Staff Costs 24,658 27,488 27,524 6,70020435 Computing 70,398 68,578 88,000 88,00020436 Insurance 46,990 47,263 47,265 47,26520437 Staff Recruitment 33,894 34,850 34,850 14,85020438 Staff Training 9,345 12,578 25,000 25,00020439 Office Building - Operating 7,569 8,418 12,510 12,51020440 Office Building & Surrounds Maintenance B001 Admin Office Build 11,763 14,529 20,394 20,39420440 Office Building & Surrounds Maintenance G001 Admin Buldg Grou 7,955 13,144 19,722 19,72220441 Minor Office Equipment 3,989 5,000 5,000 5,00020442 Office Consumables 303 528 800 80020443 Telephone 8,506 7,944 11,920 11,92020444 Postage 3,045 2,824 4,250 4,25020445 Other Office Expenses 84,657 95,014 135,100 135,10020446 Bank Merchant Fees 3,649 4,000 6,000 6,00020447 Bank Charges 1,049 1,000 1,500 1,50020448 Audit Fees 6,434 9,500 16,500 16,50020449 Occupational Health & Safety 3,801 3,410 6,750 6,75020450 Write-Offs 12 0 250 25020481 Depreciation Expense 17,564 18,072 27,125 27,12520490 Administration Expenditure - Reallocated ( 766,578) (767,700) (1,130,660) (1,130,660)

Administration Operating Expenditure 0 0 40,824 0

40004 Ceo Vehicle Replacement 63,636 65,000 65,000 65,00040005 Dceo Vehicle Replacement 42,119 42,119 42,119 47,50040278 Community / Admin Pool Vehicle 20,571 20,000 20,000 20,00040069 Computing upgrade software & hardware 21,113 20,000 40,000 28,00040279 Upgrade A/C Council Chambers 5,682 5,682 5,682 8,00040280 ATM Installation 9,168 9,000 18,000 10,40040259 Admin. Customer Carpark Upgrade 6,776 7,500 15,000 15,00040074 OHS Upgrades 9,075 9,835 9,835 9,835

Total Governance/Administration Capital Expenditure 178,140 179,136 215,636 203,735

Total Administration 195,870 196,711 274,191 201,235Total Governance $ 498,529 487,085 693,037 640,081

Monthly Report as at:Sub-Programme


Original Budget

Goveranance $ $ $ $

28/02/2017


Monthly Report as at:

Sub-Programme Description COA Description Job Description YTD Actual YTD Budget

Current Budget

Original Budget

Law, Order & Public Safety $ $ $ $

Fire Prevention 10510 Operating Grant ( 25,080) (28,089) (37,455) (37,455)10511 Contributions And Donations ( 11,004) 0 0 010512 Fire Prevention Infringements 0 (328) (500) (500)10513 Insurance claims Received 0 0 0 0

Fire Prevention - Operating Income (36,084) (28,417) (37,955) (37,955)

20500 Fire Prevention 26,919 51,369 54,794 54,79420509 Sandlewood Farm Fire Expenses 1,556 328 500 50020512 Depreciation Expense 2,996 2,720 4,088 4,088

Fire Prevention - Operating Expenditure 31,470 54,417 59,382 59,382

Bush Fire Brigades 16003 DFES Capital Grant - Fire Tender Replacement 0 0 0 0Bushfire Brigades - Capital Income 0 0 0 0

20510 FESA Fire Truck Expenses 49,892 56,400 84,600 134,60020511 Fire Stations B002 Calingiri Freemason'S Building Ma 8,603 10,908 15,649 15,64920511 Fire Stations B003 Bolgart Fire Station 131 209 210 21020511 Fire Stations B004 Mogumber / Gillingarra Fire Statio 207 281 350 35020511 Fire Stations B005 Yerecoin Fire Station 149 149 150 15020511 Fire Stations B006 New Norcia Emergency Services B 669 932 1,100 1,100

Bush Fire Brigades - Operating Expenditure 59,650 68,879 102,059 152,059

Total Fire Prevention 55,036 94,879 123,486 173,486

Animal Control 10520 Animal Infringements ( 1,430) (664) (1,000) (1,000)10522 Licensing ( 2,868) (2,500) (2,500) (2,500)20520 Animal Compound 6,289 8,760 13,178 33,17820521 Dog Licensing 0 250 250 250

Total Animal Control 1,991 5,846 9,928 29,928

Other Law, Order And Public Safety 10530 Other Income ( 690) 0 0 010535 Infringements ( 33) (328) (500) (500)10590 (Profit) /Loss on Sale of Assets 0 0 0 010595 Administration Income - Allocated ( 1,175) (1,000) (1,504) (1,504)

Other Law Order & Public Safety - Operating Income (1,898) (1,328) (2,004) (2,004)

20530 Emergency Services 0 0 500 50020533 Community Emergency Services Manager 8,022 13,328 20,000 20,00020590 Administration Cost Allocated 44,692 43,968 65,955 65,955

Other Law Order & Public Safety - Operating Expenditure 52,713 57,296 86,455 86,455

40228 Calingiri Fire Tender (DFES replacement) 0 0 0 040229 Yerecoin/Piawaning Fire Tender (DFES replacement) 0 0 0 0

0 0 0 0

Total Other Law Order & Public Safety 50,815 55,968 84,452 84,452

Total Law, Order & Public Safety $ 107,842 156,693 217,866 287,866

28/02/2017


Monthly Report as at:


Current Budget

Original Budget

Health $ $ $ $

Preventative Services - Administration & Inspection 10710 Fees & Charges ( 215) (550) (550) (550)Administration & Inspection - Operating Income (215) (550) (550) (550)

20704 Health Administration 12,479 15,008 15,017 15,017Administration & Inspection - Operating Expenditure 12,479 15,008 15,017 15,017

Total Administration & Inspection 12,265 14,458 14,467 14,467

Preventative Services - Pest Control 20710 Mosquito Control 2,482 3,064 4,590 19,59020711 Fogging Mosquitos 949 1,928 2,899 32,899

Total Pest Control 3,431 4,992 7,489 52,489

Preventative Services - Other 20720 Analytical Expenses 350 500 500 500Total Preventative Services - Other 350 500 500 500

Other Health 10750 Ambulance Reimbursements 0 0 0 010795 Administration Income - Allocated ( 1,512) (1,288) (1,933) (1,933)

Other Health - Operating Income (1,512) (1,288) (1,933) (1,933)

20731 Reimbursable Expenditure 197 128 200 20020790 Admin Expenditure - Allocated 57,493 56,528 84,799 84,799

Other Health - Operating Expenditure 57,691 56,656 84,999 84,999Total Other Health 56,179 55,368 83,066 83,066

40233 Mosquito Fogger 0 0 0 0Total Health Capital Expenditure 0 0 0 0

Total Health $ 72,225 75,318 105,522 150,522

28/02/2017


Monthly Report as at: 28/02/2017Sub-Programme

Description COA Description Job Description YTD Actual

YTD Budget

Current Budget

Original Budget

Education & Welfare $ $ $ $Education & Welfare Operating Income 0 0 0 0

Education 20800 School Programs and Improvements 2,488 4,181 4,319 4,31920801 Sponsorships & Prizes 0 2,500 2,500 2,50020802 Administration Expenditure Allocated 0 0 0 020803 Bolgart Playgroup - Maintenance 6,281 797 831 831

Education & Welfare Operating Expenditure $ 8,769 7,478 7,650 7,650

Community DevelopmentCommunity Development Operating Income ( 1,093) 0 0 0

20804 Community Development Officer (Shared) 18,016 22,800 34,213 34,213Community Development Operating Expenditure $ 18,016 22,800 34,213 34,213

Total Education & Welfare $ 25,693 30,278 41,863 41,863


Monthly Report as at : 28/02/2017Sub-Programme


Original Budget

Housing $ $ $ $Housing - Council Staff 10910 Staff Housing - 44 Edmonds Street ( 4,080) (4,160) (6,240) (6,240)

10912 Staff Housing - 12 Harrington Street ( 6,120) (5,200) (7,800) (7,800)10913 Staff Housing - 16 Yulgering Street ( 5,217) (7,624) (11,440) (11,440)10914 Staff Housing - 13 Lambert Cres 0 0 0 010915 Staff Housing - 7 Harrington Street ( 1,100) (3,464) (5,200) (5,200)10916 Staff Housing - 15 Lambert Cres 0 0 0 010917 Misc Income Staff Housing ( 3,714) (2,000) (3,000) (3,000)

Staff Housing - Operating Income (20,231) (22,448) (33,680) (33,680)

20900 Staff Housing Operating Expenditure 24,206 25,818 36,749 36,74920901 Staff Housing Building & Surrounds Maintenance H002 12 Harrington Street 5,543 10,554 16,738 16,73820901 Staff Housing Building & Surrounds Maintenance H003 13 Lambert Cres 3,237 11,044 17,278 17,27820901 Staff Housing Building & Surrounds Maintenance H004 15 Lambert Cres 6,186 5,886 7,076 7,07620901 Staff Housing Building & Surrounds Maintenance H005 44 Edmonds Street 5,547 10,660 13,886 13,88620901 Staff Housing Building & Surrounds Maintenance H006 16 Yulgering Road 24,173 4,971 6,361 6,36120901 Staff Housing Building & Surrounds Maintenance H007 7 Harrington Street 6,613 8,399 9,635 9,635

Staff Housing - Operating Expenditure 75,505 77,332 107,723 107,723

Staff Housing - Capital Expenditure 0 0 0 0

Total Staff Housing 55,274 54,884 74,043 74,043

Housing - Aged Persons 10920 Calingiri Aged Person Units - Unit 1 ( 3,600) (3,464) (5,200) (5,200)10921 Calingiri Aged Person Units - Unit 2 ( 4,320) (3,464) (5,200) (5,200)10922 Calingiri Aged Person Units - Unit 3 ( 3,716) (3,464) (5,200) (5,200)10923 Calingiri Aged Person Units - Unit 4 ( 3,944) (3,464) (5,200) (5,200)10930 Bolgart Aged Person Units - Unit 1 ( 3,699) (3,464) (5,200) (5,200)10931 Bolgart Aged Person Units - Unit 2 ( 4,320) (3,464) (5,200) (5,200)10932 R4R CLGF Grant 58,668 (958,668) (958,668) (900,000)10935 Interest 29,026 0 (30,000) (60,000)

Aged Person Housing - Operating Income 64,095 (979,452) (1,019,868) (991,200)


20902 Calingiri Aged Person Units Operating Expenditure 13,517 12,784 18,457 18,45720903 Calingiri Aged Person Units Maintenance APC Aged Persons Units Calingiri 2,993 0 0 020903 Calingiri Aged Person Units Maintenance APC1 Aged Person Unit 1 - Calingiri 428 3,287 3,427 3,42720903 Calingiri Aged Person Units Maintenance APC2 Aged Persons Units Calingiri 741 3,287 3,427 3,42720903 Calingiri Aged Person Units Maintenance APC3 Aged Persons Units Calingiri 115 2,947 3,083 3,08320903 Calingiri Aged Person Units Maintenance APC4 Aged Person Unit 1 - Calingiri 484 2,947 3,083 3,08320904 Bolgart Aged Perons Untis Operating Expenditure 7,821 8,780 12,616 12,61620905 Bolgart Aged Perons Untis Maintenance APB Aged Persons Units Bolgart 779 328 500 50020905 Bolgart Aged Perons Untis Maintenance APB1 Aged Person Unit 1 - Bolgart 2,215 3,912 3,912 3,91220905 Bolgart Aged Perons Untis Maintenance APB2 Aged Person Unit 2 - Bolgart 203 2,947 3,083 3,083

Aged Person Housing - Operating Expenditure 29,296 41,219 51,588 51,588

0 0 0 0Aged Person Housing - Capital Expenditure 0 0 0 0

Total Aged Person Housing 93,391 (938,233) (968,280) (939,612)

Housing - Other 10950 Housing Misc Income 0 0 0 010995 Administration Income - Allocated ( 1,042) (880) (1,332) (1,332)

Housing Other - Operating Income (1,042) (880) (1,332) (1,332)

20960 Depreciation Expense - Housing 0 0 0 020990 Administration Expenditure - Allocated 39,632 38,944 58,417 58,417

Housing Other - Operating Expenditure 39,632 38,944 58,417 58,417

Total Other Housing 38,590 38,064 57,086 57,086

Housing Other - Capital Expenditure40197 2 x Aged Care Units - Bolgart 4,064 0 520,000 520,00040198 2 x Aged Care Units - Calingiri 2,458 0 520,000 520,00040281 Art Society Shed 0 0 0 4,00040282 Fencing Bolgart APU's 0 0 13,500 13,500

Total Housing Other - Capital Expenditure 6,521 0 1,053,500 1,057,500

Total Housing $ 193,776 (845,285) 216,349 249,017

Monthly Report as at : 28/02/2017Sub-Programme


Original Budget

Housing $ $ $ $


Monthly Report as at : 28/02/2017

Sub-Programme Description COA Description Job Description YTD Actual YTD Budget Current Budget

Original Budget

Community Amenities $ $ $ $

Sanitation - Household Refuse 11000 Refuse Removal Gst Charged ( 7,068) (7,500) (7,500) (7,500)11001 Refuse Removal ( 41,125) (42,000) (42,000) (42,000)11002 Refuse Removal ( 100) 0 0 0

Sanitation - Household Refuse - Operating Income ( 48,293) ( 49,500) ( 49,500) ( 49,500)

21000 Domestic Refuse Collection 27,687 25,504 38,262 38,26221005 Landfill Site Maintenance TIPB Refuse Site Maintenance - Bolgar 29,134 22,872 123,290 34,32821005 Landfill Site Maintenance TIPC Refuse Site Maintenance - Caling 55,703 31,512 47,30921005 Landfill Site Maintenance TIPM Refuse Site Maintenance - Mogum 3,497 17,752 26,65321010 Waste Oil Removal WSTO Waste Oil 0 664 1,000 1,00021015 Depreciation 2,497 0 0 0

Sanitation - Household Refuse - Operating Expenditure 118,518 98,304 162,552 147,552

Sanitation - Household Refuse - Capital Expenditure 0 0 0 0Total Sanitation - Household Refuse 70,225 48,804 113,052 98,052

Sanitation - Other 11010 Drum Muster ( 766) (2,000) (2,000) (2,000)Sanitation - Other - Operating Income ( 766) (2,000) (2,000) (2,000)

21020 Refuse Collection - Streets, Parks, Gardens & Reserves RUBB Rubbish Removal 137 2,608 3,935 3,93521021 Litter Control Roadside Bins LITT Litter Control Roadside Bins 903 2,488 3,743 3,74321022 Drum Muster DRUM Drum Muster 832 1,328 2,000 2,000

Sanitation - Other - Operating Expenditure 1,872 6,424 9,678 9,678Total Sanitation - Other 1,105 4,424 7,678 7,678

Sewerage 11020 Sewerage ( 17,625) (20,000) (20,000) (20,000)Sewerage - Operating Income ( 17,625) (20,000) (20,000) (20,000)

21030 Effluent Disposal Schemes SEWC Sewerage - Calingiri 6,940 12,391 13,064 13,06421030 Effluent Disposal Schemes SEWY Sewerage - Yerecoin 1,501 7,782 8,803 8,80321031 Sewerage Audit 0 0 0 021032 Effluent Pond Maintenance EPNDC Effluent Ponds Calingiri 1,118 2,432 2,432 2,43221032 Effluent Pond Maintenance EPNDY Effluent Ponds Yerecoin 0 1,616 2,432 2,432

Sewerage - Operating Expenditure 9,559 24,221 26,731 26,731

Total Sewerage ( 8,066) 4,221 6,731 6,731


Town Planning & Regional Development 11040 Planning Applications ( 36,271) (1,664) (2,500) (2,500)Town Planning & Regional Development - Operating Income ( 36,271) (1,664) (2,500) (2,500)

21051 Town Planning Scheme / Local Planning Strategy 213 3,328 5,000 5,000Town Planning & Regional Development - Operating Expenditure 213 3,328 5,000 5,000

Total Town Planning & Regional Development ( 36,058) 1,664 2,500 2,500

Other Community Amenities 11050 Calingiri Cemetery ( 1,185) (500) (1,000) (1,000)11053 Piawaning Water Supply Grant ( 10,000) (10,000) (10,000) (10,000)11055 Durack Stronger Communities Grant ( 10,000) (10,000) (10,000) (10,000)11095 Administration Income Allocated ( 1,143) (968) (1,461) (1,461)

Other Community Amenities - Operating Income ( 22,327) (21,468) (22,461) (22,461)

21060 Cemetery Works CEMM Cemetery Maintenance 13,379 15,368 25,736 30,73621060 Cemetery Works GRAVE Grave Digging 0 0 0 021061 Cemeteries Operations 115 110 110 11021062 Mogumber Water Supply WATRM 13,622 11,008 16,000 1,00021063 Yenart Bore YENART 7,913 9,296 13,955 33,95521064 Gillingarra Emergency Water Supply WATRG 115 1,792 2,709 2,70921065 Public Toilets And Drinking Fountains TOILET Public Toilets 6,181 10,096 14,661 14,66121066 Community Amenities - Depreciation Expense 44,264 40,032 60,074 60,07421067 Gillingarra Water Pump Electricity 0 328 500 50021068 Calingiri Water Supply WATRC Calingiri Water Supply 771 664 1,000 1,00021069 Bolgart Water Supply WATRB Bolgart Water Supply 7,547 3,656 5,500 50021070 Interest 2,179 1,440 2,170 2,17021071 Piawaning Water Supply (Desalinisation Plant) WATRP Piawaning Water Supply 3,882 3,328 5,000 021090 Administration Expenditure Allocated 43,465 42,712 64,071 64,071

Other Community Amenities - Operating Expenditure 143,431 139,830 211,486 211,486

40284 Mogumber Hall Shelter 0 0 5,750 5,75040285 Street Furniture 14,948 14,000 20,000 20,00040255 Piawaning Water Supply 202,832 200,500 200,500 175,00040199 Bolgart Emergency Water Supply Elec. Upgrade 1,802 0 0 15,000

Other Community Amenities - Capital Expenditure 219,582 214,500 226,250 215,750

Total Other Community Amenities 340,686 332,862 415,275 404,775

Total Community Amenities $ 367,892 391,975 545,236 519,736

Monthly Report as at : 28/02/2017


Original Budget

Community Amenities $ $ $ $


Monthly Report as at: 28/02/2017


Original Budget

Recreation & Culture $ $ $ $

Public Halls & Civic Centres 11100 Calingiri Recreation Centre ( 259) (328) (500) (500)11101 Mogumber Hall 0 0 0 011102 Bolgart Hall 0 0 0 011103 Calingiri Gymnasium ( 1,360) (1,336) (2,000) (2,000)11104 Roads Board Building Lease ( 2,177) (864) (1,300) (1,300)11105 Misc Income Public Halls 0 0 0 0

Public Halls & Civic Centres - Operating Income ( 3,796) ( 2,528) ( 3,800) ( 3,800)

Public Halls & Civic Centres - Capital Income 0 0 0 0

21100 Bolgart Hall B007 Bolgart Hall & Grounds Maintenence 563 1,744 2,626 2,62621100 Bolgart Hall B008 Bolgart Hall Other Costs 5,451 7,683 9,567 9,56721101 Calingiri Recreation Centre B009 Calingiri Rec Centre Maintenance 2,783 3,360 5,050 5,05021101 Calingiri Recreation Centre B010 Calingiri Rec Centre Other Costs 11,040 12,498 16,200 16,20021102 Piawaning Hall B012 Piawaning Hall Other Costs 6,128 5,464 5,550 5,55021103 Mogumber Hall B013 Mogumber Hall & Grounds Maintenen 1,230 1,888 2,851 2,85121103 Mogumber Hall B014 Mogumber Hall Other Costs 2,450 1,348 1,435 1,43521104 Gillingarra Hall B016 Gillingarra Hall Other Costs 3,266 3,249 3,750 3,75021105 Yerecoin Hall B018 Yerecoin Hall Other Costs 2,353 2,250 2,250 2,25021106 Public Halls - Depreciation Expense 29,928 25,880 38,830 38,83021107 Roads Board Building B021 Roads Board Building Maintenance 1,593 1,664 2,500 2,50021107 Roads Board Building B022 Roads Board Building Operating Exp 1,197 856 946 94621109 Calingiri Gymnasium 1,350 4,984 7,500 7,500

Public Halls & Civic Centres - Operating Expenditure 69,330 72,868 99,055 99,055

40057 Disability Access 0 0 0 5,200Public Halls & Civic Centres - Capital Expenditure 0 0 0 5,200

Total Public Halls & Civic Centres 65,534 70,340 95,255 100,455

Other Recreation & Sport 11110 Calingiri Sports Ground ( 4,420) (1,328) (2,000) (2,000)11123 Other Sports & Recreation Grants ( 500) (6,664) (10,000) (10,000)11125 Reimbursements ( 6,182) (6,000) (13,588) (13,588)

Other Recreation & Sport - Operating Income ( 11,102) ( 13,992) ( 25,588) ( 25,588)


Other Recreation & Sport 21110 Town & Gardens Maintanance TWNBOL Bolgart Town & Gardens Maintenanc 22,387 22,864 34,318 34,31821110 Town & Gardens Maintanance TWNCAL Calingiri Town & Gardens Maintenan 40,138 44,588 48,924 38,92421110 Town & Gardens Maintanance TWNGIL Gillingarra Town & Gardens Maintena 3,933 5,024 7,553 7,55321110 Town & Gardens Maintanance TWNMOG Mogumber Town & Gardens Mainten 14,597 5,456 8,196 8,19621110 Town & Gardens Maintanance TWNPIA Piawaning Town & Gardens Maintena 5,281 5,912 8,880 8,88021110 Town & Gardens Maintanance TWNYER Yerecoin Town & Gardens Maintena 23,629 22,871 23,371 23,37121111 Reserves Maintenance CMEMPK Calingiri Memorial Park 12,319 9,240 13,888 8,88821111 Reserves Maintenance RESVS Reserves Maintenance 11,198 11,084 16,598 16,59821111 Reserves Maintenance WARMEM War Memorial 0 3,448 5,181 5,18121112 Calingiri Sporting Club Operating 11,667 11,884 15,281 15,28121113 Calingiri Sporting Club Maintenance CSPC Calingiri Sports Club Maintenance 32,288 55,898 76,189 91,18921114 Bolgart Sportsground Operating 411 332 500 50021115 Bolgart Sportsground Maintenance BSPG Bolgart Sportsground Maintenance 1,240 2,175 3,084 13,08421117 Sport & Recreation / Youth Activities 11,516 12,000 15,000 15,00021119 Sports Clubs - Depreciation Expense 37,053 33,648 50,485 50,48521120 Interest Expense 6,632 10,066 20,133 20,13321122 Calingiri Sports Pavilion 1,343 1,856 2,801 2,801

Other Recreation & Sport - Operating Expenditure 235,631 258,346 350,382 360,382

40283 Mogumber Hall Water Tank 3,693 5,000 5,000 5,000Other Recreation & Sport - Capital Expenditure 3,693 5,000 5,000 5,000

Total Other Recreation & Sport 224,529 244,354 324,794 334,794

Libraries 11120 Bolgart Library 0 0 0 011121 Calingiri Library 0 0 0 0

Libraries - Operating Income 0 0 0 0

21130 Library - Salaries & Wages 2,994 2,792 4,196 4,19621131 Library Services 7,665 9,828 14,497 14,49721132 Library Building Maintenance B020 Mogumber Library Building Maintena 197 2,776 4,179 4,17921133 Depreciation Expense 0 0 0 0

Libraries - Operating Expenditure 10,856 15,396 22,872 22,872

Total Libraries 10,856 15,396 22,872 22,872

Other Culture 11130 Cultural Mapping 0 0 0 011131 History Book 0 0 0 011195 Administration Income Allocated ( 2,082) (1,768) (2,663) (2,663)

Other Culture - Operating Income ( 2,082) (1,768) (2,663) (2,663)

21144 Mogumber Rodeo E002 7,449 3,648 5,468 46821190 Administration Expenditure Allocated 79,188 77,888 116,835 116,835

Other Culture - Operating Expenditure 86,637 81,536 122,303 117,303Total Other Culture 84,555 79,768 119,639 114,639

Total Recreation & Culture $ 389,166 414,858 567,560 577,760



Original Budget

Recreation & Culture $ $ $ $




Transport $ $ $ $

Streets, Roads, Bridges & Depot Cons16009 Govt Grant Regional Roads ( 96,034) (209,816) (274,541) (274,541)16010 Govt Grant - Direct ( 121,486) (121,486) (121,486) (121,486)16011 Blackspot Grant ( 128,160) (128,160) (160,200) (160,200)16012 Govt Grant - R2R ( 188,631) (188,631) (566,821) (566,821)

Streets Roads Bridges Construction - Capital Income (534,311) (648,093) (1,123,048) (1,123,048)

40021 Roadworks - Council & Direct Road Funding C9128 Behanging Road 19,910 16,000 16,000 16,00040021 Roadworks - Council & Direct Road Funding C9129 Calingiri Sports Club Carpark 0 0 18,000 25,00040021 Roadworks - Council & Direct Road Funding C9130 Edmonds Street 0 0 10,000 15,00040021 Roadworks - Council & Direct Road Funding C9131 Waters, Milner & McDonald Stree 0 0 37,000 25,00040021 Roadworks - Council & Direct Road Funding C9132 Kerbing 0 0 36,500 36,50040021 Roadworks - Council & Direct Road Funding C9133 Gravel Pits 27,480 25,000 25,000 25,00040022 Roadworks - RRG Funded RR0029 Toodyay-Bindi Bindi Rd 0124 5,532 0 239,409 239,40940022 Roadworks - RRG Funded RR0030 Toodyay-Bindi Bindi Rd 0125 0 0 120,720 120,72040022 Roadworks - RRG Funded RR0021 Gillingarra-Glentromie Rd/Wirrlida 281,754 300,000 300,000 204,72240022 Roadworks - RRG Funded RR0031 Toodyay-Bindi Bindi Rd W/lining 0 38,267 66,154 66,154 66,15440022 Roadworks - RRG Funded RR0032 Toodyay-Bindi Bindi Rd W/lining 0 64,197 99,750 99,750 99,75040024 Roadworks - Roads To Recovery R2R014 Yerecoin SE Road 120,309 162,821 263,821 162,82140024 Roadworks - Roads To Recovery R2R015 Konnongorring Road 31,196 101,000 101,000 101,00040024 Roadworks - Roads To Recovery R2R016 Boxhall Road 0 0 101,000 101,00040024 Roadworks - Roads To Recovery R2R017 Golf Course Road 73,420 101,000 101,000 101,00040024 Roadworks - Roads To Recovery R2R018 Erickso Road 0 0 0 101,00040266 Footpaths FP2017 40,060 45,000 45,000 45,000

Streets Roads Bridges Construction - Capital Expenditure 702,125 916,725 1,580,354 1,485,076

Total Streets, Roads, Bridges Construction 167,813 268,632 457,306 362,028

Streets, Roads, Bridges & Depot Main11200 Road & Footpath Maintenance ( 184) 0 (1,000) (1,000)11203 Reimbursements 24,914 (24,914) (24,914) 011295 Administration Income Allocated ( 3,325) (2,832) (4,253) (4,253)

Streets Roads Bridges Maintenance - Operating Income 21,405 (27,746) (30,167) (5,253)




Transport $ $ $ $

Streets, Roads, Bridges & Depot Main21200 Maintenance Grading 530,401 458,104 687,198 537,19821202 Bitumen Maintenance BM9999 49,952 54,720 82,097 82,09721203 Signage & Guideposts SIGNM 16,088 23,064 34,613 44,61321204 Tree Lopping TRELOP 42,465 62,832 94,261 114,26121205 Drainage Maintenance DRM 44,714 29,704 44,575 44,57521207 Flood Damage FLOOD 10,102 5,800 8,714 8,71421208 Misc Road Maintenance XXX999 94,264 81,192 121,797 71,79721209 Bridge & Culvert Maintenance BRIDM 14,583 13,528 20,314 20,31421210 Crossovers CROSS 6,620 9,704 14,582 14,58221211 Street Lighting Maintenance SLM 8,005 9,832 14,750 14,75021212 Traffic Signs & Control Equipment TSCE 1,587 13,080 19,635 19,63521214 Footpath Maintenance FPM 6,825 23,544 35,345 35,34521215 Infrastructure Depreciation Expense 825,901 1,196,416 1,794,636 1,794,63621290 Administration Expenditure Allocated 126,485 124,368 186,559 186,559

Streets Roads Bridges Maintenance - Operating Expenditure 1,777,991 2,105,888 3,159,076 2,989,076Total Streets Roads Bridges Maintenance 1,799,396 2,078,142 3,128,909 2,983,823

11290 WDV on Assets sold 41,916 99,328 149,000 149,00016083 Sale of Hino 300 Truck (PTK18) 0 (15,000) (15,000) (15,000)16084 Sale of Hino SS1 EKRG Prime Mover (PTK19) 0 0 (90,000) (50,000)16073 Sale of Manitou (PLR7) ( 31,000) (35,000) (35,000) (35,000)

Road Plant Profit / Loss on Sale of Assets 10,916 49,328 9,000 49,000

Road Plant Purchases - Capital Expenditure 0 0 0 0

Total Road Plant Purchases 10,916 49,328 9,000 49,000

Total Transport $ 1,978,125 2,396,102 3,595,215 3,394,851




Current Budget

Original Budget

Economic Services $ $ $ $

Rural Services 21300 Noxious Weeds & Pest Control NWPC Noxious Weeds & Pest Contro 23,472 31,200 46,818 46,81821300 Noxious Weeds & Pest Control WANTS White Ant Control 0 5,000 5,000 5,000

Total Rural Services 23,632 36,200 51,818 51,818

Tourism & Area Promotion 11300 Bolgart Caravan Park ( 5,633) (3,328) (5,000) (5,000)11301 Calingiri Caravan Park ( 5,979) (1,664) (2,500) (2,500)11302 Sundry Income ( 210) (64) (100) (100)

Tourism & Area Promotion - Operating Income (11,821) (5,056) (7,600) (7,600)

21320 Area Promotion 12,244 11,336 13,000 8,00021321 Caravan Parks And Camping Grounds Operating 9,857 8,710 12,517 12,51721322 Caravan Parks And Camping Grounds Maintenance BCVPK Bolgart Caravan Park Maint 4,825 12,943 13,443 13,44321322 Caravan Parks And Camping Grounds Maintenance CCVPK Calingiri Caravan Park Maint 2,703 4,698 6,933 6,93321324 Depreciation Expense - Caravan Parks 2,186 1,984 2,983 2,98321325 Bolgart Tractor Shed 73 74 75 75

Tourism & Area Promotion - Operating Expenditure 31,888 39,745 48,951 43,951

Tourism & Area Promotion - Capital Expenditure

Total Tourism & Area Promotion 20,066 34,689 41,351 36,351

Building Control 11310 Building Applications ( 571) (1,664) (2,500) (2,500)11312 Bcitf & Brb ( 26) (64) (100) (100)

Building Control - Operating Income (596) (1,728) (2,600) (2,600)

21330 Building Control Operating 12,479 10,000 15,000 15,000Building Control - Operating Expenditure 12,479 10,000 15,000 15,000

Total Building Control 11,883 8,272 12,400 12,400

Other Economic Services 11320 Bendigo Bank Commissions ( 9,605) (13,328) (20,000) (20,000)11321 Extractive Industry Licences 0 0 0 011322 Standpipes - Water ( 22) 0 0 011395 Administration Income - Allocated ( 875) (744) (1,117) (1,117)

Other Economic Services - Operating Income (10,502) (14,072) (21,117) (21,117)

21350 Bendigo Bank Agency 283 336 450 45021360 Water Supply - Standpipes WATERB Water Supply - Standpipe Bolg 242 828 1,250 1,25021360 Water Supply - Standpipes WATERC Water Supply - Standpipe Cali 1,791 3,660 5,526 5,52621360 Water Supply - Standpipes WATERY Water Supply - Standpipe Yere 198 332 500 50021360 Water Supply - Standpipes WATERP Water Supply - Piawaning 279 968 1,459 1,45921390 Administration Expenditure - Allocated 33,270 32,656 48,995 48,995

Other Economic Services - Operating Expenditure 36,062 38,780 58,180 58,180

Total Other Economic Services 25,560 24,708 37,063 37,063

Total Economic Services $ 81,141 103,869 142,632 137,632




Original Budget

Other Property & Services $ $ $ $

Private Works 11400 Private Works - Income ( 14,336) (12,824) (19,240) (19,240)Private Works - Operating Income (14,336) (12,824) (19,240) (19,240)

21400 Private Works Expenditure 0 11,152 16,730 16,73021407 Private Works Expenditure 2016-17 10,326 0 0 0

Private Works - Operating Expenditure 10,326 11,152 16,730 16,730Total Private Works (4,010) (1,672) (2,510) (2,510)

Public Works Overheads 11410 Sundry Income ( 1,358) (552) (850) (850)11411 Diesel Fuel Rebate ( 13,555) (10,000) (15,000) (15,000)11495 Administration Income Allocated ( 605) (512) (773) (773)

Public Works Overheads - Operating Income (15,518) (11,064) (16,623) (16,623)

11490 WDV on Assets Sold 59,518 41,000 41,000 41,00016017 Sale of Works Manager Ute ( 27,273) (32,500) (80,500) (32,500)16085 Sale of Ute ( 14,091) (12,000) (12,000) (12,000)

Public Works Overheads - (Profit) / Loss on Sale of Assets 18,154 (3,500) (51,500) (3,500)

21410 Salaries & Wages 118,066 54,376 81,586 81,58621411 Works Manager Package 89,475 93,488 140,284 140,28421412 Superannuation 45,610 45,832 68,750 68,75021413 Insurance 26,881 15,328 23,000 23,00021414 Other Staff Costs 10,309 4,272 6,450 6,45021415 Conferences & Seminars 4,319 4,992 7,500 7,50021416 Engineering Services 4,692 18,664 28,000 28,00021417 Occupational Health & Safety 437 1,000 1,500 1,50021418 Other Public Works Overheads 0 328 500 50021419 Depot Operating Costs 125,630 106,480 159,846 159,84621420 Depot Maintenance 9,560 11,040 16,578 16,57821422 Staff Training 4,989 10,920 16,425 16,42521423 Administration Costs Allocated 22,997 22,608 33,920 33,92021424 Staff Meetings 1,740 2,424 3,647 3,64721425 Building Maintenance 33,858 38,696 58,115 58,11521440 Gardens Maintenance 3,083 15,944 23,978 23,97821450 ROMAN II / Road data 17,062 13,624 20,436 20,43621490 Workshop Overheads Recovered ( 502,934) (460,016) (690,515) (690,515)

Public Works Overheads - Operating Expenditure 15,775 0 0 0




Original Budget

Other Property & Services $ $ $ $

40030 Works Manager Vehicle Replacement 53,471 47,500 108,000 47,50040286 Extra Cab Ute 39,065 40,000 40,000 40,00040288 Dump Truck 0 0 70,000 70,00040289 6 Wheel Tipper 0 0 210,000 240,00040290 Excavator 122,150 122,150 122,150 150,00040291 Air Compressor 1,536 5,000 5,000 5,00040292 Dolly for Side Tipper 0 0 20,000 20,000

Public Works Overheads - Capital Expenditure 216,222 214,650 575,150 572,500

Total Public Works Overheads 234,633 200,086 507,027 552,377

Plant Operation 21430 Fuel & Oil 77,518 98,712 148,065 198,06521431 Tyres & Tubes 8,530 18,880 28,325 28,32521432 Parts & Repairs 121,555 94,784 142,185 142,18521433 Insurance & Licences 29,173 19,488 29,250 29,25021434 Depreciation Ex Asset Ledger 185,559 185,984 278,970 378,97021495 Plant Recovery ( 418,808) (417,880) (626,795) (776,795)

Total Plant Operation 3,527 (32) 0 0

Salaries & Wages 21496 Salaries & Wages 1,043,573 951,392 1,427,096 1,427,09621497 Salaries & Wages Allocated ( 1,043,573) (951,392) (1,427,096) (1,427,096)

Total Salaries & Wages 0 0 0 0

Unclassified 11461 Insurance Claims Recovered 0 0 0 011460 Workers Compensation Recovered ( 33,290) 0 0 021461 Insurance Claims - Costs 471 0 0 0

Unclassified Capital Income (32,819) 0 0 0

Unclassified - Operating Expenditure 0 0 0 0

Total Other Property & Services $ 201,331 198,382 504,517 549,867


Monthly Report as at: 28/02/2017Sub-Programme


Original Budget

Reserves $ $ $ $50001 Transfer To Lsl Reserve 1,181 0 1,583 1,58350002 Transfer To Plant Reserve 2,307 0 1,857 1,85750003 Transfer To Housing Reserve 2,493 0 2,925 2,92550004 Transfer To Sewerage Reserve 1,140 0 1,528 1,52850005 Transfer To Light Vehicle Reserve 0 0 0 050006 Transfer To Refuse Site Reserve 4,358 0 5,510 5,51050007 Transfer To Building Maintenance Reserve 1,234 0 18,036 18,03650008 Transfer To Computing Reserve 0 0 0 050009 Transfer To Infrastructure Reserve 1,210 0 2,416 2,41650010 Transfer to Gymnasium Equipment Reserve 108 0 145 145

Total Transfer to Reserves 14,031 0 34,000 34,000

50051 Transfer From Lsl Reserve ( 50,000) (50,000) (50,000) (50,000)50052 Transfer From Plant Reserve ( 87,760) (87,760) (87,760) (87,760)50053 Transfer From Housing Reserve ( 75,000) (75,000) (75,000) (75,000)50054 Transfer From Sewerage Reserve 0 0 0 050055 Transfer From Light Vehicle Reserve 0 0 0 050056 Transfer From Refuse Site Reserve 0 0 0 050057 Transfer From Building Maintenance Reserve 0 0 0 050058 Transfer From Computing Reserve 0 0 0 050059 Transfer From Infrastructure Reserve 0 0 0 050060 Transfer From Gymnasium Equipment Reserve 0 0 0 0

Total Transfer From Reserves (212,760) (212,760) (212,760) (212,760)

Total Reserves Transfer $ (198,729) (212,760) (178,760) (178,760)


Capital Expenditure Report

COA Description Job Description YTD Actual YTD Budget Current Budget

Original Budget

$ $ $ $Sched 4 - Governance/Administration

40004 Ceo Vehicle Replacement 63,636 65,000 65,000 65,00040005 Dceo Vehicle Replacement 42,119 42,119 42,119 47,50040278 Community / Admin Pool Vehicle 20,571 20,000 20,000 20,00040069 Computing upgrade software & hardware 21,113 20,000 40,000 28,00040279 Upgrade A/C Council Chambers 5,682 5,682 5,682 8,00040280 ATM Installation 9,168 9,000 18,000 10,40040259 Admin. Customer Carpark Upgrade 6,776 7,500 15,000 15,00040074 OHS Upgrades 9,075 9,835 9,835 9,835

Total Governance/Administration Capital Expenditure 178,140 179,136 215,636 203,735Sched 9 - Housing

40281 Art Society Shed 0 0 0 4,00040197 2 x Aged Persons Units - Bolgart 4,064 0 520,000 520,00040198 2 x Aged Persons Units - Calingiri 2,458 0 520,000 520,00040282 Fencing Bolgart APU's 0 0 13,500 13,500

Housing Capital Expenditure 6,521 0 1,053,500 1,057,500Sched 10 Community Amenities

40283 Mogumber Hall Water Tank 3,693 5,000 5,000 5,00040284 Mogumber Hall Shelter 0 0 5,750 5,75040285 Street Furniture 14,948 14,000 20,000 20,00040255 Piawaning Water Supply 202,832 200,500 200,500 175,00040199 Bolgart Emergency Water Supply Elec. Upgrade 1,802 0 0 15,000

Community Amenities Capital Expenditue 223,275 219,500 231,250 220,750Sched 11 - Recreation & Culture

40057 Disability Access 0 0 0 5,200Recreation & Culture Capital Expenditure 0 0 0 5,200


Sched 12 - Transport40021 Roadworks - Council & Direct Road Funding C9128 Behanging Road 19,910 16,000 16,000 16,00040021 Roadworks - Council & Direct Road Funding C9129 Calingiri Sports Club Carpark 0 0 18,000 25,00040022 Roadworks - Council & Direct Road Funding C9130 Edmonds Street 0 0 10,000 15,00040022 Roadworks - Council & Direct Road Funding C9131 Waters, Milner & McDonald Streets 0 0 37,000 25,00040022 Roadworks - Council & Direct Road Funding C9132 Kerbing 0 0 36,500 36,50040022 Roadworks - Council & Direct Road Funding C9133 Gravel Pits 27,480 25,000 25,000 25,00040022 Roadworks - RRG Funded RR0029 Toodyay-Bindi Bindi Rd 0124 5,532 0 239,409 239,40940022 Roadworks - RRG Funded RR0030 Toodyay-Bindi Bindi Rd 0125 0 0 120,720 120,72040022 Roadworks - RRG Funded RR0021 Gillingarra-Glentromie/Wirrilda Int. 281,754 300,000 300,000 204,72240022 Roadworks - RRG Funded RR0031 Toodyay-Bindi Bindi Rd W/lining 0124 38,267 66,154 66,154 66,15440022 Roadworks - RRG Funded RR0032 Toodyay-Bindi Bindi Rd W/lining 0125 64,197 99,750 99,750 99,75040024 Roadworks - R2R Funded R2R014 Yerecoin SE Road 120,309 162,821 263,821 162,82140024 Roadworks - R2R Funded R2R015 Konnongorring Road 31,196 101,000 101,000 101,00040024 Roadworks - R2R Funded R2R016 Boxhall Road 0 0 101,000 101,00040024 Roadworks - R2R Funded R2R017 Golf Course Road 73,420 101,000 101,000 101,00040024 Roadworks - R2R Funded R2R018 Erickson Road 0 0 0 101,00040266 Footpaths FP2017 40,060 45,000 45,000 45,000

Transport Capital Expenditure 702,125 916,725 1,580,354 1,485,076Sched 14 - Other Property & Services

40030 Works Manager Vehicle Replacement 53,471 47,500 108,000 47,50040286 Extra Cab Ute 39,065 40,000 40,000 40,00040288 Dump Truck 0 0 70,000 70,00040289 6 Wheel Tipper 0 0 210,000 240,00040290 Excavator 122,150 122,150 122,150 150,00040291 Air Compressor 1,536 5,000 5,000 5,00040292 Dolly for Side Tipper 0 0 20,000 20,000

Other Property & Services Capital Expenditure 216,222 214,650 575,150 572,500

Total Capital Expenditure $ 1,326,282 1,530,011 3,655,890 3,544,761

Capital Expenditure Report continued....

28-February-2017

COA Description Job Description YTD Actual YTD Budget Current Budget

Original Budget

$ $ $ $

Capitial Expenditure Report as at :


Investments Report


Bank Reconciliation Report


Bank Reconciliation Report continued....


Outstanding Rates Report


Outstanding Debtors Report


F10/2017 COMPLIANCE AUDIT RETURN FILE REFERENCE F1.4.5 REPORT DATE 24 February 2017 APPLICANT/PROPONANT Nil OFFICER DISCLOSURE OF INTEREST Nil PREVIOUS MEETING REFERENCES Nil AUTHOR Ian Graham – DCEO/Finance and

Administration Manager ATTACHMENTS Compliance Audit Return 2016 PURPOSE OF REPORT To allow council to review and adopt the Compliance Audit Return 2016. BACKGROUND Each year council is requested to complete a Compliance Audit Return to ensure the operations of the organisation are complying with the Local Government Act 1995 and associated Regulations. COMMENT The report aims to highlight the areas of non-compliance with the Act and to detail remedial action proposed to be taken to correct such non-compliance. Council is required to adopt the return and ensure the return is submitted to the Department of Local Government and Communities by 31st March 2017. POLICY REQUIREMENTS Nil LEGISLATIVE REQUIREMENTS As per the requirements of the Local Government Act 1995, Section 7.13(i) and Local Government (Audit) Regulations 1996 (Regulations 13–15). STRATEGIC IMPLICATIONS Corporate Business Plan references and impacts:- Strategy 4.3.1 “Maintain/retain full compliance with statutory obligations”.



Social

There are no known significant social implications associated with this proposal. FINANCIAL IMPLICATIONS There are no financial implications to Council in relation to this item.


VOTING REQUIREMENTS Absolute Majority Required: No RESOLUTION 46/2017 Moved: Cr J Kelly Seconded: Cr J Corless-Crowther That Council adopts the Compliance Audit Return for the year 1st January 2016 to 31st December 2016.



10.3 ADMINISTRATION A05/2017 DELEGATION TO CEO TO APPOINT AUTHORISED OFFICERS –

STAGE 3 IMPLEMENTATION PUBLIC HEALTH ACT 2016 FILE REFERENCE CL1.5 REPORT DATE 23 February 2017 APPLICANT/PROPONANT None OFFICER DISCLOSURE OF INTEREST None PREVIOUS MEETING REFERENCES Nil AUTHOR Ian Graham – DCEO/Manager Finance

and Administration ATTACHMENTS Nil PURPOSE OF REPORT To advise Council of new requirements under the Public Health Act 2016 s.21 requiring delegation to enable the Chief Executive Officer (CEO) to appoint authorised persons. BACKGROUND Implementation of the Public Health Act 2016 is to occur in a staged manner over the next 3-5 years. Local Government has been advised to commence preparation with regard to specific administrative functions. Delegation of Authorised Officers and appointment of Environmental Health Officers must now be made under the Public Health Act 2016 and is the responsibility of local government. There are already five (5) stages of implementation of the Public Health Act 2016, of which stages 1 and 2 are already in effect and have no practical implications for local government. Stage 3 involves key elements of the administrative framework provided by Part 2 of the Public Health Act 2016 coming into operation to replace the equivalent framework provided by Part II of the Health Act 1911. This includes gazettal of Environmental Health Officers to enforce provisions within their local government authority and annual reporting requirements. In order to prepare for Stage 3, enforcement agencies (which include local governments) must:- 1/. Identify all persons who hold a current appointment as an Environmental Health Officer who are to be automatically designated as an Authorised Officer under Section 312 of the Public Health Act 2016, 2/. Prepare a certificate of authority (ID card) in accordance with Section 30 of the Public health Act 2016, 3/. Determine the designation requirements (the Acts or provisions of the Acts the person(s) will be designated or any restrictions/limitations to the designation) to be included on the certificate of authority for each person to be designated as an Authorised Officer under Section 30 and Section 312 (1) (b),


4/. Develop a list of Authorised Officers, which must be maintained (Section27). COMMENT The designation The Department of Health has advised that there are three (3) classes of officers affected by the new provisions relating to the appointment of Environmental Health Officers and Authorised Officers:- 1/. Person(s) holding a current appointment as an Environmental Health Officer under the Health Act 1911. All currently employed Environmental Health Officers will automatically be Authorised Officers and will continue to enforce both the current and new legislation as the transition continues. The local government will need to issue each officer with a certificate of authority (ID Card), but does not need to delegate authority to those person(s) in writing. 2/. Person(s) appointed as an Environmental Health Officer under s.17 of the Public Health Act 2016 after the date of commencement of Stage 3 implementation of the Act. The person(s) must hold approved qualifications and/or experience (as gazetted by the Chief Health Officer under s.18). Person(s) appointed under the Public Health Act 2016 may be appointed as Authorised Officers and must be issued with a certificate of authority (ID card). 3/. Person(s) who are not appointed Environmental Health Officers. POLICY REQUIREMENTS Nil LEGISLATIVE REQUIREMENTS Public Health Act 2016 The new Public Health Act 2016 provides modern legislation to regulate public health in Western Australia. The new Act will repeal much of the Health Act 1911. STRATEGIC IMPLICATIONS Corporate Business Plan references and impacts:- Strategy 4.3.1 “Maintain/retain full compliance with statutory obligations”.



Social

There are no known significant social implications associated with this proposal. FINANCIAL IMPLICATIONS Nil


VOTING REQUIREMENTS Absolute Majority Required: Yes RECOMMENDATION Moved: Cr J Kelly Seconded: Cr P Carr That Council, pursuant to the Public Health Act 2016 section 21(1)(b)(i) delegates authority to the Chief Executive Officer authority to appoint authorised persons in accordance with the Public Health Act 2016. Item to lay on the table following further discussion regarding contractors/employees.


A06/2017 SHIRE POLICY – LANDFILL SITE HOURS AND ACCESS OUTSIDE OF HOURS

FILE REFERENCE A1.1.7 REPORT DATE 22 February 2017 APPLICANT/PROPONANT Nil OFFICER DISCLOSURE OF INTEREST Nil PREVIOUS MEETING REFERENCES Nil AUTHOR Ian Graham – DCEO/Manager Finance

and Administration ATTACHMENTS Policy – Landfill Site Hours and Access

Outside of Hours PURPOSE OF REPORT To request that Council adopt a policy regarding landfill site hours and access outside of hours. BACKGROUND In the 2016-17 Annual Budget, Council included funding for manning of the Shire landfill sites at Calingiri and Bolgart. In addition currently the Mogumber landfill site is locked with keys being distributed to local residents. The Shire continues to experience issues with control over the quantity and type of material being deposited at the landfill sites. Therefore a policy has been developed to provide reasonable access for residents and to allow for improved management of the landfill sites. COMMENT The Shire of Victoria Plains is required to maintain strict control over both the quantity and type of material being deposited within our landfill sites. This is due to considerable limitations on physical capacity and environmental reasons. With this in mind the Shire has adopted a practice of manning the landfill sites at Calingiri and Bolgart and all sites are locked when they are not manned. Local businesses have been provided with tip keys to improve access; however this is creating issues regarding landfill site control. In order to maintain the level of control required for statutory and operational reasons, a policy has been prepared in regard to landfill site hours and access outside of hours. POLICY REQUIREMENTS “Landfill Site Hours and Access Outside of Hours” policy to be appended to Shire Policy Manual.


LEGISLATIVE REQUIREMENTS Nil STRATEGIC IMPLICATIONS Corporate Business Plan references and impacts:- Strategy 4.3.1 “Maintain/retain full compliance with statutory obligations”.

Environment The policy aims to improve the management of the Shire landfill sites in accordance with environmental regulations.

Economic The policy aims to maximise the life of Shire landfill sites and therefore postpone expansion and/or alternative refuse management costs.

Social

There are no known significant social implications associated with this proposal. FINANCIAL IMPLICATIONS Nil VOTING REQUIREMENTS Absolute Majority Required: No RESOLUTION 47/2017 Moved: Cr A Broadhurst Seconded: Cr N Clarke That the Shire of Victoria Plains adopts the “Landfill Site Hours and Access Outside of Hours” policy.



I. LANDFILL SITE HOURS AND ACCESS OUTSIDE OF HOURS STATEMENT OF INTENT A policy to outline the hours of operation for Shire landfill sites and arrangements for access outside of those operating hours. OBJECTIVE To provide reasonable access for Shire of Victoria Plains ratepayers and residents, whilst allowing for improved management of the landfill sites (as per statutory and operational requirements) and maximising the operational life of the landfill sites. POLICY 1. Hours of operation (site is manned and open for public access). Calingiri Landfill Wednesday: 9:00am to 11:30am Saturday: 12:30pm to 4:00pm Sunday: 9:00am to 3:00pm Bolgart Landfill Wednesday: 12:30pm to 4:00pm Saturday: 9:00am to 11:30am Mogumber Landfill All residents wishing to dump waste at the Mogumber Landfill Site must request a key to access the site. A refundable deposit as per current Fees & Charges must be paid before the restricted key will be issued.

2. Access to landfill sites during hours of operation. Shire ratepayers and residents with current tip passes can access the Calingiri and Bolgart landfill sites at any time during the hours of operation. The Mogumber landfill site is closed at all times for public access. 3. Access to landfill sites outside of opening hours. Shire ratepayers and residents with current tip passes can access the Calingiri and Bolgart landfill sites (during office hours only Monday-Friday) by arrangement with the Shire Works and Services Manager (or Chief Executive Officer or Deputy CEO in their absence). A key is to be obtained from the Shire administration office (bond payable), returned on the day and a Shire employee will supervise the depositing of waste materials at the landfill site. No landfill site keys will be issued to residents or ratepayers on a permanent basis. 4. Fees and bonds payable. Fees and bonds payable will be as per the current Shire of Victoria Plains Schedule of Fees and Charges.


A07/2017 SHIRE POLICY – STAFF MOBILE TELEPHONE POLICY FILE REFERENCE A1.1.7 REPORT DATE 9 March 2017 APPLICANT/PROPONANT Glenda Teede - CEO OFFICER DISCLOSURE OF INTEREST Nil PREVIOUS MEETING REFERENCES Nil AUTHOR Glenda Teede – CEO ATTACHMENTS Policy – Staff Mobile Telephone Policy PURPOSE OF REPORT To request that Council adopt a policy relating to mobile phone usage by employees. BACKGROUND A review of Shire Policies is currently being undertaken by the Shire in conjunction with consultants and the Western Australian Local Government Association (WALGA). COMMENT To ensure that the Chief Executive Officer and the Shire of Victoria Plains displays good governance, and adheres with ‘Best Practice’ principles, it has been decided to introduce a policy to all staff members relating to mobile telephone usage. This will ensure that all staff issued with a Shire purchased mobile telephone are aware of their responsibilities in relation to use of and fees & charges associated with their use of a Shire owned and funded amenity. POLICY REQUIREMENTS New Policy required Does this item refer to the Community Strategic Plan? No LEGISLATIVE REQUIREMENTS There are no known legislative requirements related to this item. STRATEGIC IMPLICATIONS There are no known strategic implications related to this item. Corporate Business Plan references and impacts:- None




Social There are no known significant social implications associated with this proposal.

FINANCIAL IMPLICATIONS There are no financial implications to Council in relation to this item. VOTING REQUIREMENTS Absolute Majority Required: No RESOLUTION 48/2017 Moved: Cr S Penn Seconded: Cr J Corless-Crowther That Council adopt the new Staff Mobile Phone Policy.



8.4.2 Staff - Mobile Phone Policy OBJECTIVE The purpose of this policy is to provide guidance and to govern the usage of mobile phones by employees of the Shire of Victoria Plains. Mobile Phones provided by the Shire are to be used primarily for the conduct of Shire related business and employees issued a mobile phone will assume personal responsibility for their appropriate use. All mobile Phone handsets, SIM cards, accessories and service numbers are Shire property and must be used in accordance with this policy, employment contracts, agreements, applicable legislation and the Shire's Code of Conduct. The issuance of mobile phones to employees is at the discretion of the Chief Executive Officer. Mobile phones are provided to employees as a work tool and will be allocated where the requirement for a mobile telephone service: 1) Is of an essential nature in the conduct of Shire business:

2) Is for safety reasons; and

3) Meets justifiable business criteria. EMPLOYEE RESPONSIBILITIES The following guidelines have been prepared to assist employees with the acquiring, use and care of a Shire issued mobile phone: • Purchasing, ordering and supply of mobile handsets and services will only be

made with the prior approval of the CEO only. • Employees must use issued mobile phones in accordance with

manufacturer's instructions. Any faults or damage should be reported to the Chief Executive Officer/Executive Assistant as soon as possible, so repairs or replacement can be arranged.

• Employees must observe all statutory requirements relating to mobile Phone

usage whilst driving a motor vehicle. • In the event that an issued mobile phone is noticed as lost or stolen, the

respective phone service provider and the Executive Assistant shall be contacted immediately to have the account closed and/or services stopped.

• Employees who are careless or negligent in the use of an issued mobile

phone may incur the cost of repairs, replacement of the phone, or reimbursement to the Shire for any insurance excess.


• Any work related images or recordings taken on the issued mobile phone are

corporate records and employees using these functions should ensure images are downloaded for the Shire’s records.

• Employees must return any issued mobile phone, together with any Shire

purchased accessories (eg: phone covers, chargers etc), on resignation or termination of employment.

• Reasonable personal use is permitted. Excessive personaI use will result in

the employee being billed for usage in the first instance. Ongoing excessive use will result in disciplinary action being taken against the employee.

Example

Acceptable Calls Not Acceptable Short calls in the managing of private business and work eg: calling child care centre on way home from work, advising of delay etc

• Lengthy calls • Weekend calls • Overseas and Interstate calls

(with the exception of work calls) • All charges relating to personal international calls and SMS messages are to

be reimbursed by the employee. The Senior Finance Officer will issue an invoice to the employee upon receipt of any invoices which contain charges for international calls or SMS messages (whether or not these charges are covered within any plans).

BREACHES The Shire may withdraw the use of an issued mobile phone at any time if the Chief Executive Officer determines that:

• the basis for issuing the phone is no longer relevant, • there are health and safety concerns around the use of the phone, or • where the Chief Executive Officer reasonably determines that there has been

misuse of the mobile phone


A08/2017 REVOCATION OF POLICY 2.2.2 AND DELEGATION 5.5 – USE OF EQUIPMENT BY EMPLOYEES

FILE REFERENCE A1.1.7 REPORT DATE 9 March 2017 APPLICANT/PROPONANT Glenda Teede – CEO OFFICER DISCLOSURE OF INTEREST Nil PREVIOUS MEETING REFERENCES Nil AUTHOR Glenda Teede – CEO ATTACHMENTS Nil PURPOSE OF REPORT To advise Council of the revocation of:

• Shire of Victoria Plains Policy 2.2.2 – Use of Equipment by Employees. • Delegation 5.5 – Use of Council Equipment by Employees

BACKGROUND Council amended and adopted Policy 2.2.2 on 16 April 2014 as follows: 2.2.2 Use of Equipment by Employees

Plant and Equipment can be made available for use by employees for works on their own private properties with the written consent of the Chief Executive Officer. Minor items such as lawn mowers, edgers, cement mixers etc may be used with approval of the Works Manager subject to the use being to maintain Shire properties or private property in the case of those employees owning their own homes.

Council adopted Delegation 5.5 – Use of Council Equipment by Employees in January 2002 as follows: 5.5 USE OF COUNCIL EQUIPMENT BY EMPLOYEES

Date Adopted January 2002 Date Reviewed Authority Local Government Act 1995 - S5.44 Reference(s) Council Policy 2.2.2 Delegation The Chief Executive Officer delegates the authority and

power to the Works Manager to approve the use of minor equipment by employees subject to the use being to maintain Council properties or private property in the case of those employees owning their own homes.

Conditions Compliance with Council Policy 2.2.2


COMMENT A review of Shire Policies is currently being undertaken by the Shire in conjunction with consultants and the Western Australian Local Government Association (WALGA). The Shire are complying with a recommendation made to revoke Policy 2.2.2 and the associated Delegation 5.5 to ensure that Shire plant and equipment is not being operated by persons who are not suitably qualified or trained to do so. POLICY REQUIREMENTS Nil DOES THIS ITEM REFER TO THE COMMUNITY STRATEGIC PLAN? No LEGISLATIVE REQUIREMENTS There are no known legislative requirements related to this item. STRATEGIC IMPLICATIONS There are no known strategic implications related to this item. Corporate Business Plan references and impacts:- Strategy 4.3.1 “Maintain/retain full compliance with statutory obligations”



Social

There are no known significant social implications associated with this proposal. FINANCIAL IMPLICATIONS There are no financial implications to Council in relation to this item. VOTING REQUIREMENTS Absolute Majority Required: No RESOLUTION 49/2017 Moved: Cr J Kelly Seconded: Cr A Broadhurst That Council note the revocation of Policy number 2.2.2 – Use of Equipment by Employees and Delegation 5.5 – Use of Council Equipment by Employees.



A09/2017 REVOCATION OF POLICY 2.2.5 – USED GRADER BLADES FILE REFERENCE A1.1.7 REPORT DATE 9 March 2017 APPLICANT/PROPONANT Glenda Teede – CEO OFFICER DISCLOSURE OF INTEREST Nil PREVIOUS MEETING REFERENCES Nil AUTHOR Glenda Teede – CEO ATTACHMENTS Nil PURPOSE OF REPORT To advise Council of the revocation of Shire of Victoria Plains Policy 2.2.5 – Used Grader Blades. BACKGROUND Council amended and adopted Policy 2.2.5 on 16 April 2014 as follows: 2.2.5 Used Grader Blades

Used grader blades are to be made available to local residents on first come first served basis at an appropriate cost.

COMMENT A review of Shire Policies is currently being undertaken by the Shire in conjunction with consultants and the Western Australian Local Government Association (WALGA). The Shire is complying with a recommendation made to revoke this Policy as:

• Disposal of property is required to be undertaken in accordance with Section 3.58 of the Local Government Act 1995

3.58. Disposing of property

(1) In this section — dispose includes to sell, lease, or otherwise dispose of, whether absolutely or not; property includes the whole or any part of the interest of a local government in

property, but does not include money.

(2) Except as stated in this section, a local government can only dispose of property to —

(a) the highest bidder at public auction; or (b) the person who at public tender called by the local government makes what

is, in the opinion of the local government, the most acceptable tender, whether or not it is the highest tender.

POLICY REQUIREMENTS Nil DOES THIS ITEM REFER TO THE COMMUNITY STRATEGIC PLAN? No


LEGISLATIVE REQUIREMENTS There are no known legislative requirements related to this item. STRATEGIC IMPLICATIONS There are no known strategic implications related to this item. Corporate Business Plan references and impacts:- Strategy 4.3.1 “Maintain/retain full compliance with statutory obligations”



Social

There are no known significant social implications associated with this proposal. FINANCIAL IMPLICATIONS There are no financial implications to Council in relation to this item. VOTING REQUIREMENTS Absolute Majority Required: No RESOLUTION 50/2017 Moved: Cr N Clarke Seconded: Cr S Penn That Council note the revocation of Policy number 2.2.5 – Used Grader Blades.



A10/2017 DRAFT LOCAL LAWS (2) – INTENT TO ADVERTISE FILE REFERENCE REPORT DATE 1 March 2017 APPLICANT/PROPONANT None OFFICER DISCLOSURE OF INTEREST None PREVIOUS MEETING REFERENCES A01/2017 on 18 January 2017 AUTHOR Niel Mitchell, Consultant ATTACHMENTS Draft Repeal Local Law 2017

Draft Bush Fire Brigades Local Law 2017 PURPOSE OF REPORT The purpose of this report is – 1) To allow the Presiding Person to give notice to the meeting of the proposal to

make new local laws, being – - Shire of Victoria Plains Repeal Local Law 2017 - Bush Fire Brigades Local Law 2017

2) For Council to approve the proposed local laws; 3) For Council to give notice of the purpose and effect of the proposed local laws;

and 4) To allow for advertising of the proposed local laws for public comment. BACKGROUND As part of the statutory review required every 8 years by the Local Government Act s.3.16 a detailed Report was presented to Council in December 2016, and following a workshop prior to the February 2017 Council meeting, a number of items were identified for immediate action. COMMENT Repeal Local Law As noted in the Report, 4 current local laws are recommended for immediate repeal without replacement –

- By-laws Governing Long Service Leave to be Granted to Employees of the Victoria Plains Roads Board 1951,

- Bylaws for Regulating the Construction, Establishment, Operation and Maintenance of Motels 1960,

- By-laws Relating to the Keeping of Bees 1962, - By-laws relating to Speed of Vehicles Driven on Land which is Vested in or

Under the Care, Control or Management of the Shire of Victoria Plains 1968, None of these have any effect, and in some cases are inconsistent with current legislation. The purpose and effect of the Repeal Local Law 2017 is to repeal existing superseded and out of date By-laws.


Bush Fire Brigades Local Law The current Fire Control Local Law 1998 contains a number of provisions that are inconsistent with the Fire Break and Fuel Reduction Notice 2015-2016. Accordingly, all matters relating to fire breaks etc have been removed from the draft local law. The Bush Fires Act –

- s.37 – requires Council to insure volunteers - s.38 – stipulates that Council is to appoint Fire Control Officers - s.41 – Council is to –

o name and determine the area of each Brigade, o keep a register of Brigade Officers and members, o may cancel the registration of a Brigade

- s.43 – Brigade Officers (Captain, Lieutenants etc) may be appointed by Council or elected by the individual Brigade

- Form 12 – required format for the register of Brigade officers The intent of the draft local law is to ensure clear insurance coverage of all bush fire volunteers and compliance with the requirements of the Bush Fires Act, as simply as possible with minimum administrative impact. A local law is necessary since – a) requires a local government to have a local law in only one instance, but it must

incorporate a number of provisions – s.43 - A local government which establishes a bush fire brigade shall by its local laws

provide for the appointment or election of a captain, a first lieutenant, a second lieutenant, and such additional lieutenants as may be necessary as officers of the bush fire brigade, and prescribe their respective duties.

a) the Bush Fires Act requires insurance of “volunteer fire fighters”. Accordingly, only one category of brigade membership is permitted, to avoid any possibility of misunderstanding.

b) Insurance policies require that volunteer fire fighters that are to be covered are members of a brigade

c) The Bush Fires Act requires that brigades are established in accordance with the local government’s local law and specifies a range of matters for inclusion,

d) The local law provides that volunteer fire fighters are not required to be involved in all normal brigade activities, allowing volunteers to be involved only in activities they feel is appropriate for them (such as communications or support functions), not necessarily on a fire front.

e) Insurances also cover the volunteers who happen to be available, but are not registered, and who are acting under the instruction of an FCO or registered volunteer. Those who act of their own initiative, and are not registered or under instructions, are not covered.

Council’s attention is drawn to the following – - Part 1 – basic statements to establish the local law

- Part 2 – Establishment of Brigades

o cl.2.2 – the requirement to name and define the area of Brigades can be done by adoption of a policy naming each Brigade and attaching a map of the area


stipulating a Brigade area does not in any way limit the capacity of neighbouring brigades or Shires to assist at a fire, but does confirm the lead role when multiple brigades or brigade officers of the same position attend a fire

- Part 3 – Organisation of Brigades o cl.3.2 – two components –

provision of information to FCOs mandatory training of FCOs

o cl.3.5 – generally what most Brigade Captains would be doing, but formalising to assist in maintaining the required officer and member lists

- Part 4 – Membership o It is appropriate that the Shire have some say in membership matters

as by becoming a volunteer Council accepts a degree of responsibility for their actions, as they do when appointing FCOs as officers of Council

o 4.1 – membership is only volunteers,, to avoid any possibility of not being covered by insurance, as the Act only refers to “volunteers” in relation to membership, although cadets are mentioned several times in relation to function

o 4.2 – applications for membership to be approved by the Brigade and the Shire.

o 4.3 – if a person is not suitable for appointment as a volunteer, or there is a circumstance in which it is appropriate that they be removed from membership, there needs to be s suitable process. Again, both Brigade and the Shire must be involved.

o 4.4 – if there is the power to refuse, suspend, terminate etc, there is required to be the right to review

o 4.5 – if a volunteer acts inappropriately, negligently or illegally, their resignation or termination from the Brigade does not remove any liability they may have in their personal capacity

the Act does provide protection for “normal brigade activities” and where the volunteer has acted in good faith

as a volunteer, accepted and registered by the Shire, the Shire may also have liability

- Part 6 – general matters Although not often realised or acknowledged, the Occupational Safety and Health Act 1984 does apply to bush fire brigades. In the same way that any employer has responsibilities for staff, the Shire has obligations to volunteers, such as –

- availability of appropriate training - availability of appropriate PPE - that supervision, both administratively and in an emergency, is appropriate - adequate insurance

General


The proposed local laws are set out in the attachments to this report. In making a new local law, Council must comply with the provisions of section 3.12 of the Local Government Act, and any specific requirements of other legislation. The Local Government (Functions and General) Regulations Regulation 3 states that for the purpose of Section 3.12(2) of the Act, the person presiding at a council meeting is to give notice of the purpose of the local law by ensuring that the purpose and effect of the proposed local law is included in the agenda for that purpose and the minutes of the meeting of the council include the purpose and effect of the proposed local law.

• Draft Shire of Victoria Plains Repeal Local Law 2017; Purpose – to repeal old and superseded bylaws Effect – to repeal old and superseded bylaws

• Draft Shire of Victoria Plains Bush Fire Brigades Local Law 2017;

Purpose – to make provisions for establishment, management and administration of Bush Fire Brigades.

Effect – to align the requirements for Bush Fire Brigades with legislation and general practice.

As required by section 3.12 the Local Government Act 1995, the next steps include –

- Statewide public notice required inviting submissions - Local public notice required inviting submissions - Minister/s to be advised immediately after advertising for public comment –

o Minister for Local Government o Minister for Emergency Services

- supporting documentation required to be sent to Minister/s– o minutes of resolution of intent to adopt; o copy of advert of intent to adopt; o copy of the proposed local laws.

Notices are to invite the public to comment on the proposed local law, with submissions being open for a period of not less than 6 weeks. Internal submissions may also be made during this time. The advertisement will be placed once Council has resolved its intent to make the local laws. After the submission period is closed, Council is required to consider any submissions received. Minor amendments not affecting the intent of the provisions can be made, but if significant changes are needed, the proposal must be readvertised. If finally adopted, the proposed local law is then published in the Government Gazette, and comes into effect on the date specified. The Gazettal copy and other documentation is then sent to the Parliamentary Joint Standing Committee on Delegated Legislation to review, which may then disallow or require changes, even though having been Gazetted.


Provisional timetable Rough timetable for the 2 draft local laws –

- 15 March Council meeting – Council approval to advertise draft Repeal and draft BFB Local Laws for public comment

- 25 March – advert in West Australian - 9 or 10 May – close of submissions for local laws - 17 May – Council to consider submissions and may resolve to make the local

law - approx. 26 May – publish in full in Government Gazette - approx. 27 May – publish summary of adoption in West Australian - comes into effect 14 days after being in Gov Gazette

In relation to the Fire Breaks and Fuel Hazard Reduction Notice –

- suggested that by end of May at the latest – the reviewed/revised/amended text is finalised by FCOs and Shire staff

- 21 June Council meeting – formally adopted by Council - Wed 28 June (much cheaper than Saturday) – publish in full in the West

Australian - publish in full in Government Gazette - do up a flyer to go out with rates in July/August

As a side note, the Act also requires that Fire Control Officers be published in a newspaper circulating within the district –

- this only needs to be done once when each one is appointed. - However, this may not have been done for some time, so it is suggested that

when the Notice is published in full, there be a separate local public notice with all the FCO's listed, and advising that "all previous appointments are revoked".

- Include any staff appointments. The authority may never be used other than for signing burning permits, but if it is needed, it is available.

POLICY REQUIREMENTS None LEGISLATIVE REQUIREMENTS Local Government Act 1995 – • 3.12 – Procedure for making local laws

(2) Notice of purpose and effect of local law to be given by the person presiding

(3) Statewide public notice required, and copies to Minister/s immediately after notice given, minimum 6 weeks notice

(3a) Local Public notice also required to be given (4) After notice period, all submissions to be considered, and local law may

then be made by absolute majority (5) Publication in Government Gazette required (7) Parliament to be advised within 10 working days of Gazettal


• s.3.13 – Significant changes require recommencement of proposal • s.3.14 – Unless otherwise provided for, local laws come into effect 14 days after

Gazettal • s.3.15 – local public notice of the final adoption/making of a local law to be given Bush Fires Act 1954 – • s.35A – volunteer fire fighter means a bush fire control officer, a person who is a

registered member of a bush fire brigade established under this Act or a person working under the direction of that officer or member,

• s37 – local government to insure “volunteer fire fighters”, plant and appliances etc.

• s.41 – local government may establish brigades, and equip them in accordance with those local laws

• s.43 – the local law is to provide for appointment or election of captain, and other officers and prescribe their duties

• s.62 – may make local law for – o appointment, duties etc of fire control officers o organisation etc of bush fire brigades o matters affecting the exercise of any powers or duties conferred by the Act

Interpretations Act 1984 – • s.42(2) – after publication in the Government Gazette, Parliament my disallow

within 14 sitting days of receipt STRATEGIC IMPLICATIONS There are no known strategic implications associated with this proposal. Corporate Business Plan references and impacts:- STRATEGY 4.3.1 – Maintain / retain full compliance with statutory obligations.


Economic

There are no known significant economic implications associated with this proposal.

Social

There are no known significant social implications associated with this proposal. FINANCIAL IMPLICATIONS Cost of advertising VOTING REQUIREMENTS Absolute Majority Required: No


RESOLUTION 51/2017 Moved: Cr J Kelly Seconded: Cr P Carr That, (1) pursuant to section 3.12(3) and (3a) of the Local Government Act 1995, and

all other legislation enabling it, Statewide and local public notice be given that Council intends to make the following local laws – a) Shire of Victoria Plains Repeal Local Law 2017;

Purpose – to repeal old and superseded local laws. Effect – to repeal old and superseded local laws.

b) Shire of Victoria Plains Bush Fire Brigade Local Law 2017; Purpose – to make provisions for establishment, management and

administration of Bush Fire Brigades. Effect – to align the requirements for Bush Fire Brigades with legislation

and general practice.

(2) in accordance with section 3.12(3) of the Local Government Act, the relevant Ministers be advised of the proposed local laws.



LOCAL GOVERNMENT ACT 1995

SHIRE OF VICTORIA PLAINS

REPEAL LOCAL LAW 2017 Under the powers conferred by the Local Government Act 1995 and under all other powers enabling it, the Council of the Shire of Victoria Plains resolved on _______________ to make the following local law. (a) Citation This local law may be cited as the Shire of Victoria Plains Repeal Local Law 2017. (b) Commencement This local law will come into operation 14 days after publication in the Government Gazette. (c) Repeal The following local laws are repealed –

(a) By-laws Governing Long Service Leave to be Granted to Employees of the Victoria Plains Road Board, published in the Government Gazette on 20 July 1951;

(b) By-laws for Regulating the Construction, Establishment, Operation and Maintenance of Motels, published in the Government Gazette on 6 October 1960;

(c) By-laws Relating to the Keeping of Bees, published in the Government Gazette on 8 May 1962; and

(d) By-law relating to Speed of Vehicles Driven on Land which is Vested in or Under the Care, Control or Management of the Shire of Victoria Plain, published in the Government Gazette on 12 November 1968.

Dated this _______ day of _______________ 2017 The Common Seal of the Shire of Victoria Plains was affixed by authority of a resolution of Council in the presence of –

D.S. LOVELOCK, President

G.M. TEEDE, Chief Executive Officer.


BUSH FIRES ACT 1954 LOCAL GOVERNMENT ACT 1995


BUSH FIRE BRIGADES LOCAL LAW 2017

CONTENTS

PART 1 - PRELIMINARY 1.1 Citation 1.2 Commencement 1.3 Application 1.4 Repeal 1.5 Definitions

PART 2 - ESTABLISHMENT OF BUSH FIRE BRIGADES 2.1 Establishment of a bush fire brigade 2.2 Name and area of bush fire brigade 2.3 Objects of bush fire brigades 2.4 Chain of command during fire fighting activities 2.5 Existing bush fire brigades 2.6 Dissolution of bush fire brigade 2.7 New arrangement after dissolution

PART 3 - ORGANISATION OF BUSH FIRE BRIGADES 3.1 Local government responsible for structure 3.2 Appointment of bush fire control officers 3.3 Training of officers 3.4 Managerial role of CBFCO 3.5 Duties of CBFCO and Captain

PART 4 - MEMBERSHIP 4.1 Types of membership of bush fire brigade 4.2 Membership applications 4.3 Membership – review, refusal, suspension or termination 4.4 Member has right to review 4.5 Existing liabilities to continue 4.6 Disagreements

PART 5 - GENERAL 5.1 Administration 5.2 Finances 5.3 Equipment 5.4 Consideration in the local government budget


BUSH FIRES ACT 1954 LOCAL GOVERNMENT ACT 1995


BUSH FIRE BRIGADES LOCAL LAW 2017

Under the powers conferred by the Bush Fires Act 1954, the Local Government Act 1995 and under all other powers enabling it, the Council of the Shire of Victoria Plains resolved on _________________ to make the following local law.

(a) PRELIMINARY (i) Citation This local law may be cited as the Shire of Victoria Plains Bush Fire Brigades Local Law 2017. (ii) Commencement This local law will come into operation 14 days after its publication in the Government Gazette. (iii) Application This local law applies throughout the district. (iv) Repeal The Fire Control Local Law made by the Shire of Victoria Plains and published in the Government Gazette on 9 June 1998, is repealed. (v) Definitions In this local law unless the context otherwise requires – Act means the Bush Fires Act 1954; brigade area has the meaning given to it in clause 2.2(b); brigade member means a volunteer fire fighter having current membership of a bush fire brigade; brigade officer means a person holding a position referred to in clause 5.5(1)(a), irrespective of

method of appointment to the position; bush fire brigade has the meaning given to it in section 7 of the Act; bush fire control officer means a person appointed to that office by the local government; Bush Fire Operating Procedures means the Bush Fire Operating Procedures as may be adopted

by the local government and amended from time to time; Captain means the person holding or acting in that position in a bush fire brigade; CBFCO means the Chief Bush Fire Control Officer; CEO means the Chief Executive Officer of the local government; Council means the Council of the local government; district means the district of the local government; fire fighting activities means all normal brigade activities relating to a live bush fire which is active

in the district, and includes burning off, creating fire breaks and other methods for the control of bush fires;

Lieutenant means the person holding that position in a bush fire brigade; local government means the Shire of Victoria Plains; normal brigade activities has the meaning given to it in section 35A of the Act; President means President of the Council; Regulations means Bush Fires Regulations 1954 made under the Act; and volunteer fire fighter has the meaning given to it in section 35A of the Act.


(b) ESTABLISHMENT OF BUSH FIRE BRIGADES (i) Establishment of a bush fire brigade (1) The local government may establish a bush fire brigade for the purpose of carrying out normal

brigade activities. (2) A bush fire brigade is established on the date of the local government’s decision under subclause

(1). (ii) Name and area of bush fire brigade On establishing a bush fire brigade under clause 2.1(1) the local government is to –

(a) give a name to the bush fire brigade; (b) specify the area in which the bush fire brigade is primarily responsible for carrying out the

normal brigade activities. (iii) Objects of bush fire brigades The objects of the bush fire brigade are to carry out –

(a) the normal brigade activities; and (b) the functions of the bush fire brigade which are specified in the Act, the Regulations and the

local law. (iv) Chain of command during fire fighting activities (1) Subject to the Act, the chain of command to apply during fire fighting activities is –

(a) bush fire control officers in order of seniority; (b) brigade officers in order of seniority; and (c) all other volunteer fire fighters.

(2) The person in command has full control over other persons fighting the fire, and is to issue instructions as to the methods to be adopted by the volunteer fire fighters, and may exercise all the powers and duties provided for by the Act.

(v) Existing bush fire brigades A bush fire brigade established prior to the day on which this local law comes into operation –

(a) is to be taken to be a bush fire brigade established under and in accordance with this local law; (b) the provisions of this local law apply to the bush fire brigade save for clause 2.1; and (c) any rules governing the operation of the bush fire brigade are repealed and substituted with the

provisions of this local law. (vi) Dissolution of bush fire brigade In accordance with section 41(3) of the Act, the local government may cancel the registration of a bush fire brigade if it is of the opinion that the bush fire brigade is not complying with the Act, this local law, or is not achieving the objectives for which it was established. (vii) New arrangement after dissolution If a local government cancels the registration of a bush fire brigade, alternative fire control arrangements are to be made in respect of the brigade area.

(c) ORGANISATION OF BUSH FIRE BRIGADES (i) Local government responsible for structure The local government is to ensure that there is an appropriate structure through which the organisation of bush fire brigades is maintained. (ii) Appointment of bush fire control officers


(1) The local government may appoint bush fire control officers in their absolute discretion, and apply conditions as considered appropriate.

(2) Where only one person is appointed as a bush fire control officer, that person is the CBFCO for the purposes of this local law.

(3) Where more than one person is appointed as a bush fire control officer, the local government shall determine seniority as CBFCO, Deputy CBFCO, and further seniority as is considered appropriate.

(4) When considering the appointment of a person as a bush fire control officer, the local government is to have regard to the qualifications, training and experience which may be advisable to fill the position.

(iii) Training of officers (1) The local government is to supply each bush fire control officer and brigade captain with a copy of

the Act, the Regulations, any Bush Fire Operating Procedures adopted, this local law and any other written laws which may be relevant to the performance of the brigade officers’ functions, and any amendments made from time to time.

(2) Bush fire control officers are to complete a Bush Fire Control Officers course conducted by an organisation approved by the CEO, within 12 months of appointment, unless a course has been completed within the 4 years prior to appointment as a bush fire control officer.

(3) Bush fire control officers are required to complete a bush fire control officers course at least once every 5 years.

(iv) Managerial role of CBFCO Subject to any directions by the local government the CBFCO has primary managerial responsibility for the organisation and maintenance of bush fire brigades. (v) Duties of CBFCO and Captain The duties of the CBFCO and Captain include –

(a) to provide leadership to bush fire brigades; (b) to monitor bush fire brigades’ resourcing, equipment and training levels; (c) to liaise with the local government concerning fire prevention or fire suppression matters

generally and directions to be issued by the local government to bush fire control officers (including those who issue permits to burn), bush fire brigades or brigade officers;

(d) to ensure that lists of brigade members are maintained in accordance with clause 4.3; (e) to report annually to the local government the office bearers of the bush fire brigade in the

form of Form 12 of the Regulations; and (f) to report to the local government prior to the local government’s annual budget each year, for

consideration and appropriate provision being made in the next budget, the status of a bush fire brigade’s – (vi) training and readiness; (vii) protective clothing; (viii) equipment; and (ix) vehicles and appliances.

(d) MEMBERSHIP

(i) Types of membership of bush fire brigade (1) The membership of a bush fire brigade consists of volunteer fire fighters. (2) Registration as a volunteer fire fighter does not commit the person to participating in all normal

brigade activities. (ii) Membership applications


The decision on an application for admission of member, with or without conditions or restrictions, may be made by –

(a) either the Captain or CBFCO; jointly with (b) either the CEO or President.

(iii) Membership – review, refusal, suspension or termination (1) The Captain is to review the membership and report to the CEO and CBFCO the name and

contact details of each brigade member. (2) If circumstances warrant, membership of the bush prior to the local government’s annual budget

each year each year fire brigade may be refused or suspended at any time for a period considered appropriate in the opinion of – (a) either the Captain or CBFCO; jointly with (b) either the CEO or President.

(3) Membership of the bush fire brigade terminates if the member – (a) dies; (b) gives written notice of resignation to the Captain or CEO; (c) is permanently incapacitated by mental or physical ill-health in the opinion of –

(i) either the Captain or CBFCO; jointly with (ii) either the CEO or President; or

(d) has been removed from the membership list as being no longer resident, or for other sufficient reason in the opinion of – (i) either the Captain or CBFCO; jointly with (ii) either the CEO or President.

(4) Where a decision under subclause (2), (3)(c) or (3)(d) is unable to be agreed, the matter is to be referred to Council, whose decision shall be final.

(5) Members are eligible to reapply where membership has ceased for any reason. (iv) Member has right to review A brigade member may appeal to the Council, whose decision shall be final, any –

(a) refusal of membership; (b) suspension of membership; or (c) termination of membership.

(v) Existing liabilities to continue The resignation, suspension or termination of a member under clause 4.3 does not affect any liability of the brigade member arising prior to the date of resignation, suspension or termination of membership. (vi) Disagreements (1) Any disagreement between brigade members regarding normal brigade activities may be referred

to the Captain. (2) Where a disagreement in subclause (1) is considered by the Captain to be of importance to the

interests of the bush fire brigade, then the Captain is to refer the disagreement to the CEO. (3) The local government is the final authority on matters affecting the bush fire brigade, and may

resolve any disagreement which is not resolved under subclause (1) or (2).

(e) GENERAL (i) Administration All administrative matters of a bush fire brigade are to be managed by the local government, other than brigade specific internal arrangements.


(ii) Finances All financial matters of a bush fire brigade are to be managed by the local government, other than brigade specific internal arrangements. (iii) Equipment All equipment purchased by the local government is the property of, and shall be insured by, the local government. (iv) Consideration in the local government budget In addition to funding made available through emergency services grants, the local government may provide further funding depending upon the assessment of budget priorities for the year in question.

Dated __________________________ 2017 The Common Seal of the Shire of Victoria Plains was affixed by authority of a resolution of Council in the presence of –

D.S. LOVELOCK President

G.M. TEEDE, Chief Executive Officer.


11 MOTION OF WHICH NOTICE HAS BEEN GIVEN Nil 12 NEW BUSINESS OF AN URGENT NATURE APPROVED BY COUNCIL RESOLUTION RESOLUTION 52/2017 Moved: Cr A Broadhurst Seconded: Cr P Carr That new business of an urgent nature be introduced to Council.

Motion Put and Carried: 7/0 12.1 WARD AND REPRESENTATION REVIEW FILE REFERENCE A1.22.2 REPORT DATE 13 March 2017 APPLICANT/PROPONANT Nil OFFICER DISCLOSURE OF INTEREST Nil PREVIOUS MEETING REFERENCES A04/2017 – 15 February 2017 AUTHOR Glenda Teede – Chief Executive Officer ATTACHMENTS 1. Ward and Representation Review Report

2. Proposed New Ward Boundaries map

PURPOSE OF REPORT To present to Council a further report with commentary on ward representation options, in accordance with their decision at the February 2017 meeting to reduce the number of Councillors to seven. The Shire of Victoria Plains currently has 9 councillors elected across 4 wards by 551 electors (at October 2016). Council at its October 2016 meeting resolved (resolution 232/2016) to conduct a review of wards and representation as requested by the Local Government Advisory Board (“Board”), and prepare a discussion paper, give local public notice of the review and advertise for public submissions. This process was undertaken and submissions closed on the 31 January 2017. A report on the 97 responses received was presented to the February meeting. BACKGROUND Clause 6 (3) of Schedule 2.2 of the Local Government Act provides for the Board to require a local government to review its wards and representation. The Council received a request from the Board dated 30 August 2016 to review representation to address the imbalances in representation. The Board acknowledged that the Shire undertook a review in 2014. However, as there is an imbalance in the ward ratios, under the Act, the Shire was required to consider a further review.


At the February meeting Council resolved: That Council, after considering all submissions received, recommends to the Local Government Advisory Board that an order be made under s2.2 (1) of the Local Government Act to reduce the number of Councillors to seven to take effect from the October 2017 election due to the responses received in the Community submissions. COMMENT Dr Chris Berry, former Executive Officer to the Board, was engaged in October 2016 to assist the Council with the review. Given the above resolution, Council still needs to consider the specifics of its preferred ward structure so as to finalise its proposal to the Board. Given the time required to undertake the statutory approval process for putting the amended ward structure in place for the 2017 election, the Council needs to provide its proposal to the Board by the end of March 2017. POLICY REQUIREMENTS None LEGISLATIVE REQUIREMENTS Schedule 2.2 of the Local Government Act provides the relevant reference. The process to date has followed the requirements of the Act. All options must be assessed against the following factors: • Community of interest; • Physical and topographical features; • Demographic trends; • Economic factors; and • The ratio of councillors to electors in the various wards. A report, incorporating assessment of the options according to the prescribed factors, and summarising the public comment, was provided as an attachment to the February meeting agenda. A further report for consideration at this meeting is presented as Attachment 1. STRATEGIC IMPLICATIONS A ward review may alter the elector ratios in each ward to comply with Clause 8 of Schedule 2.2 of the LG Act 1995. Corporate Business Plan references and impacts: STRATEGY 4.3.1 - Maintain / retain full compliance with statutory obligations.

Environment

There are no known significant environmental implications associated with this proposal.


Economic

There are no known significant economic implications associated with this proposal.

Social

There are no known significant social implications associated with this proposal. FINANCIAL IMPLICATIONS There are no direct financial implications to Council in relation to this item. VOTING REQUIREMENTS Absolute Majority Required: YES RESOLUTION 53/2017 Moved: Cr N Clarke Seconded: Cr A Broadhurst That Council, after considering all submissions received, adopts Option A and recommends to the Local Government Advisory Board that the following orders be made to take effect from the October 2017 election: 1. An order be made under s2.2 (1) (c) of the Act to change the boundaries of

the existing Central, East, South and West Wards as determined by the Council and as per the map attached to the report. [Sub-Option A]

2. An order be made under s2.18 (3) (b) of the Act to change the number of offices of councillor for each ward, to as follows:

Central Ward – 2 councillors

East Ward – 1 councillor South Ward – 2 councillors West Ward – 2 councillors

Motion Put and Carried: 6/1 For: Cr D Lovelock, Cr S Penn, Cr J Corless-Crowther,

Cr N Clarke, Cr A Broadhurst, Cr P Carr Against: Cr J Kelly


SHIRE OF VICTORIA PLAINS WARD AND REPRESENTATION REVIEW (Attachment 1) At the February meeting an options paper was presented evaluating the following options:

1. Retain the existing system (9 Councillors) 2. Retain existing system but change ward boundaries (9 Councillors) 3. Retain 4 wards, but change ward boundaries and reduce Councillors to 7 4. A no ward system, retaining 9 Councillors positions 5. A no ward system with 7 Councillors positions

Council’s resolution at the February meeting effectively adopted Option 3. The distribution of the 7 councillors across the four wards remains to be determined and is the focus of this paper. The current distribution of councillors and electors across the four wards is as follows:

Ward 2016 No. Councillors

2015 No.

Electors

Ward Ratio

Average% Ratio

Deviation

Central 2 144 72 16.99% East 2 120 60 -5.43%

South 2 124 62 -2.28% West 3 163 54 -14.36%

TOTAL 9 551 61 The consequence of the Council’s resolution is that under the new structure three wards must have two councillors each, and one ward must have one councillor. The West Ward currently has three councillors and could potentially be reduced to two or one. In this paper sub-options are considered based on the potential for each of the four wards to be reduced to one councillor. The Act requires that all options must be assessed against the following prescribed factors: • Community of interest; • Physical and topographical features; • Demographic trends; • Economic factors; and • The ratio of councillors to electors in the various wards. The specific sub-options within this paper have not been the subject of community comment, given that the Council resolved on its preferred Option in February. Specific options, albeit without ward boundaries, were included in the Discussion Paper. Option 3, based on retaining 4 wards, but changing ward boundaries and


reducing Councillors to 7, was the favoured option for 12 of the 98 respondents. Specific options to achieve this outcome were not included in the Discussion Paper. Option A in this paper was identified as one solution in the Discussion Paper. Of the twelve respondents who supported Option 3, three suggested a Calingiri based ward with one councillor, and nine did not specify the ward to return one councillor. SUB-OPTION A: West Ward is reduced to 2 councillors, East Ward is reduced to 1 councillor The proposed ward boundaries are derived from a combination of the existing localities within the Shire of Victoria Plains. (see attached map) Community of interest There is a good logic to these proposed boundaries, using the boundaries of existing localities in the Shire which should be well understood by local electors. While the existing ward boundaries are adjusted, the South Ward retains its focus on Bolgart, Central Ward on Calingiri, East Ward on Piawaning and Yerecoin, and West Ward on Gillingarra, Mogumber and New Norcia. The main changes to each ward (with estimated number of electors) are as follows:

• East Ward reduces to 1 councillor, losing electors in the localities of Calingiri (2) Carani (14), Glentromie (7) and Waddington (17)

• West Ward reduces to 2 councillors, losing 20 electors in the locality of Old Plains, gaining 2 in Yarrawindah

• Central Ward (2 councillors) gains electors in Calingiri (2) Carani (14) and Wyening (2)

• South Ward (2 councillors) gains 34 electors in the locality of Old Plains, losing 2 Wyening and 2 Yarrawindah

Physical and topographical features Proposed ward boundaries, like the existing ward boundaries, do not specifically follow major physical and topographical features, but to some extent would follow local roads such as Skilling Road and Wyening Road east and west. Demographic trends While there has been a trend for some years for the Shire population and the number of electors to reduce, this is not consistent across all areas of the Shire. One outcome of these slight movements in population is elector increase in some areas and elector decrease in other areas. A change in the ward boundaries will fix the current imbalance. (It is noted however that there is potential for imbalance in future due to further fluctuations in the number of electors.) Economic factors There are no major differences in economic activity across the Shire, and proposed ward boundaries do not specifically reflect differences in economic activity.


The ratio of councillors to electors in the various wards Based on the West Ward being reduced to 2 councillors and East Ward reduced to 1 councillor, under the proposed boundaries the variation in the current ratio of councillors to electors would be brought to a satisfactory level.


2017 No.

Electors

Ward Ratio

Average% Ratio

Deviation

Central 2 148 74 -6.33% East 1 80 80 1.27%

South 2 155 78 -1.27% West 2 163 82 3.80%

7 546 79 While it would be desirable for the variations in the ratio to be closer to 0%, the range under this proposal of -6.3% to +3.8% is still well within the 15% requirement of the LGAB. This is outweighed by the strong case for using locality boundaries based on their simplicity and ease of comprehension as well as the implied community of interest connected to the locality. SUB-OPTION B South Ward is reduced to 2 councillors, Central Ward is reduced to 1 councillor To execute this option, the proposed Central Ward would focus more closely on the townsite of Calingiri, which currently has an estimated 67 electors. Note that a detailed map has not been prepared at this stage. Community of interest While ward boundaries are adjusted, the South Ward retains its focus on Bolgart, Central Ward on Calingiri, East Ward on Piawaning and Yerecoin, and West Ward on Gillingarra, Mogumber and New Norcia. Physical and topographical features Proposed ward boundaries, like the existing ward boundaries, do not specifically follow major physical and topographical features, but to some extent would follow local roads such as Old Plains Road and Wyening Road east and west. Demographic trends While there has been a trend for some years for the Shire population and the number of electors to reduce, this is not consistent across all areas of the Shire. One


outcome of these slight movements in population is elector increase in some areas and elector decrease in other areas. A change in the ward boundaries will fix the current imbalance. (It is noted however that there is potential for imbalance in future due to further fluctuations in the number of electors.) Economic factors There are no major differences in economic activity across the Shire, and proposed ward boundaries do not specifically reflect differences in economic activity. The ratio of councillors to electors in the various wards Based on the West Ward being reduced to 2 councillors and Central Ward reduced to 1 councillor, under the proposed boundaries the variation in the current ratio of councillors to electors would be brought to a satisfactory level.


2017 No. Electors*

Ward Ratio

Average% Ratio

Deviation

Central 1 79 79 1.28% East 2 155 77.5 -0.64%

South 2 156 78 0.00% West 2 156 78 0.00%

7 546 78 * Hypothetical SUB-OPTION C South ward is reduced to 2 councillors, South Ward is reduced to 1 councillor To execute this option, the proposed South Ward would focus more closely on the townsite of Bolgart, which currently has an estimated 51 electors. Note that a detailed map has not been prepared at this stage. Community of interest While ward boundaries are adjusted, the South ward retains its focus on Bolgart, Central ward on Calingiri, East Ward on Piawaning and Yerecoin, and West Ward on Gillingarra, Mogumber and New Norcia. Physical and topographical features Proposed ward boundaries, like the existing ward boundaries, do not specifically follow major physical and topographical features, but to some extent would follow local roads such as Old Plains Road and Wyening Road east and west. Demographic trends While there has been a trend for some years for the Shire population and the number of electors to reduce, this is not consistent across all areas of the Shire. One outcome of these slight movements in population is elector increase in some areas


and elector decrease in other areas. A change in the ward boundaries will fix the current imbalance. (It is noted however that there is potential for imbalance in future due to further fluctuations in the number of electors.) Economic factors There are no major differences in economic activity across the Shire, and proposed ward boundaries do not specifically reflect differences in economic activity. The ratio of councillors to electors in the various wards Based on the West Ward being reduced to 2 councillor and South Ward reduced to 1 councillor, under the proposed boundaries the variation in the current ratio of councillors to electors would be brought to a satisfactory level.


2017 No. Electors*

Ward Ratio

Average% Ratio

Deviation

Central 2 156 78 0.00% East 2 155 77.5 -0.64%

South 1 79 79 1.28% West 2 156 78 0.00%

7 546 78 * Hypothetical SUB-OPTION D West Ward is reduced to 1 councillor This is not a favoured option as the West Ward would be reduced from 3 councillors to 1 councillor. Note that a detailed map has not been prepared at this stage. Community of interest While ward boundaries are adjusted, the South Ward retains its focus on Bolgart, Central Ward on Calingiri, East Ward on New Norcia, Piawaning and Yerecoin, and West Ward on Gillingarra and Mogumber. Areas are transferred out of West Ward, including New Norcia and Glentromie to East Ward. Combining New Norcia into East Ward is not considered an ideal combination from a community of interest perspective. Physical and topographical features Proposed ward boundaries, like the existing ward boundaries, do not specifically follow major physical and topographical features, but to some extent would follow local roads such as Old Plains Road and Wyening Road east and west. West Ward would be focused on properties in close proximity to the Bindoon-Moora Road.


Demographic trends While there has been a trend for some years for the Shire population and the number of electors to reduce, this is not consistent across all areas of the Shire. One outcome of these slight movements in population is elector increase in some areas and elector decrease in other areas. A change in the ward boundaries will fix the current imbalance. (It is noted however that there is potential for imbalance in future due to further fluctuations in the number of electors.) Economic factors There are no major differences in economic activity across the Shire, and proposed ward boundaries do not specifically reflect differences in economic activity. The ratio of councillors to electors in the various wards Based on the West Ward being reduced to 1 councillor, under the proposed boundaries the variation in the current ratio of councillors to electors would be brought to a satisfactory level.


2017 No. Electors*

Ward Ratio

Average% Ratio

Deviation

Central 2 156 78 0.00% East 2 155 77.5 -0.64%

South 2 156 78 0.00% West 1 79 79 1.28%

7 546 78 * Hypothetical REVIEW Four sub-options are presented based on the potential for each of the four wards to be reduced to one councillor. Given that Calingiri and Bolgart are the two largest towns in the Shire, it does not seem reasonable, logical or equitable to have a single member ward focused on just one of the towns if the other town is in a two member ward. On this basis, neither Sub-option B nor C is supported. Sub-option D may be more acceptable, narrowing the focus of the West Ward to Gillingarra, Mogumber and properties in proximity to the Bindoon-Moora Road. The disadvantage of this option is that West Ward reduces from 3 councillors to one councillor, and large sections of the current West Ward would be transferred to the other wards. Sub-option A, based on West Ward being reduced to 2 councillors and East Ward reduced to 1 councillor, is the recommended option. Under the proposed boundaries the variation in the current ratio of councillors to electors would be brought to a satisfactory level within the 15% requirement of the LGAB. There seems to be a reasonable sense in combining the two localities of Piawaning and Yerecoin in the


single member ward. There is too a strong logic for the proposed boundaries. By using the boundaries of the existing localities in the Shire these should be well understood by local electors. There is a strong case for using locality boundaries in this way, based on their simplicity and ease of comprehension as well as the implied community of interest connected to the locality. Sub-option A is the recommended option.


13 NOTICE OF MOTIONS FOR CONSIDERATION AT THE FOLLOWING MEETING 13.1 Mogumber tip site 13.2 Alcohol Policy for SOVP 14 CONFIDENTIAL ITEMS Nil 15 DECLARATION OF CLOSURE There being no further business the Presiding Member declared the meeting closed at 5.12pm. Signed this ... day of ............ Presiding Member ..............................................

Minutes - Ordinary Council Meeting 15 March 2017...FILE REFERENCE F1.8.4 REPORT DATE 9 March 2017...

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Transcript of Minutes - Ordinary Council Meeting 15 March 2017...FILE REFERENCE F1.8.4 REPORT DATE 9 March 2017...