MINUTES OF THE REGULAR MEETING OF THE BOARD OF … · 2014-10-11 · Napa Valley Community College...

Napa Valley Community College District MINUTES OF THE REGULAR MEETING OF THE BOARD OF TRUSTEES

December 7, 2011

5:30 p.m. Closed Session, Room 1538 – Board Room 6:30 p.m. Return to Public Session, Room 1538 – Board Room

Building 1500 – McPherson Administration Building 2277 Napa-Vallejo Highway

Napa, California 94558

1.0 CALL TO ORDER 5:30 p.m.

1.1 Roll Call Members Present: Brenda Knight, Michael Baldini (arrived for Closed Session), Bruce Ketron (arrived for Closed Session), JoAnn Busenbark, Tom Andrews, Steve Reinbolt, and Bill Blair Members Present for Public Session: James Holliday, Student Trustee Members Absent: none Staff Present for Public Session: Edna Baehre-Kolovani, Sue Nelson, John Nahlen, Laura Ecklin, Oscar DeHaro, Jose Sanchez, Valerie Exum, Ann Gross, Maria Villagomez, Ruscal Cayangyang, and Robyn Wornall

1.2 Adoption of Current Agenda M/S/C (Blair/Andrews) to adopt the agenda with the following correction: Action Item 12.2 - Adoption of Resolution Honoring Judie Walter-Burke, Dean of Research Planning and Development – Ms. Walter-Burke has worked at Napa Valley College for 25 years, not 24 as is shown in the agenda item.

2.0 PUBLIC COMMENT ON CLOSED SESSION AGENDA ITEMS Finding none, Board Chair Brenda Knight convened to Closed Session.

3.0 CLOSED SESSION Following any public comments regarding closed session items, the board will go immediately into closed session to consider and/or take action upon any of the following items:

With respect to every item of business to be discussed in closed session pursuant to Section 54957, PUBLIC EMPLOYMENT Titles: Director, Talent Search (grant-funded, academic administrator) Applications Support Analysts (classified)

Board of Trustees Regular Meeting Minutes 12/7/11 of 15

With respect to every item of business to be discussed in closed session pursuant to Section 54957, PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE With respect to every item of business to be discussed in closed session pursuant to Section 54957.6, CONFERENCE WITH LABOR NEGOTIATORS Organization representing faculty: NVCFA/CTA/NEA Organization representing classified: NVC-ACP/SEIU Organization representing administrative/confidential: NVC Administrative Senate With respect to every item of business to be discussed in closed session pursuant to Section 54957, PUBLIC EMPLOYEE PERFORMANCE EVALUATION Title: Superintendent/President

4.0 RETURN TO PUBLIC SESSION Board Chair Brenda Knight reconvened to Public Session at 6:30 p.m.

4.1 Pledge of Allegiance Board Chair Brenda Knight led the Board and audience in reciting the pledge of allegiance.

4.2 Introduction of Visitors, Guests, and New Staff

No introductions were made.

4.3 Announcement of Items from Closed Session Board Chair Brenda Knight announced that the Trustees had voted unanimously to approve the following hires of new public employees: Classified Applications Support Analyst, Full-time, Ronald Evans, Jr., Range 28.5, Step D Applications Support Analyst, Full-time, John Uboldi, Range 28.5, Step D Grant Funded Administrator Director, Talent Search, Full-time, Ramon A. Salceda, Equivalent to Range 12, Step A

4.4 Announcement of Future Meetings

Board Chair Brenda Knight announced the following upcoming meeting: January 19, 2012, Regular Meeting (tentative)

5.0 PUBLIC HEARING - REDISTRICTING Public Comment was solicited on proposed trustee area boundaries based on 2010 Census Data, drawn in compliance with the California Voting Rights Act and Federal Voting Rights Act and revisions to Board Policy 2100 which will be revised to reflect the new trustee boundary areas. County Registrar of Voters John Tuteur presented his recommendations for revised trustee boundary areas to the Board and members of the public. The Board will consider the final proposal on trustee area boundaries and revisions to Board Policy 2100 for adoption at the January 19, 2012 Regular Meeting. Revisions to trustee area boundaries have twice previously come before the Board and the public on October 13, 2011 and November 3, 2011. On November 3, 2011, the Board requested further revision to the boundaries to reflect a single trustee area for the


whole of the City of American Canyon. Maps, legal descriptions of boundary areas, proposed revisions to Board Policy 2100 and other informational materials were presented.

6.0 PUBLIC COMMENTS ─ GENERAL

Cindy Watter, a community member and Napa High School English teacher, introduced herself and thanked the Board for welcoming the Occupy Napa movement. She also reported that she often recommends Napa Valley College to her students. Ms. Watter addressed the board regarding her understanding of Government Code section 1770 and offered her services to fill an anticipated vacancy on the Napa Valley College Board of Trustees due to prior absences by Trustee Steven Reinbolt. She expressed that she was glad to see Mr. Reinbolt in attendance today. Guadalupe Garcia, President of the Associated Student of Napa Valley College, addressed the Board in her role as a student ambassador. Ms. Garcia advised the trustees that there were continuing problems with Web Advisor crashes and frustrated students. She urged the Board to push for improvement in this area.

7.0 CONSTITUENT GROUP REPORTS

Classified Association Report Jose Sanchez, Classified Association President, invited the trustees to the Classified holiday event and wished them happy holidays.

Classified Senate Report

Valerie Exum, Classified Senate President, reported that 27 Classified staff had attended a “listening session” with President Edna Baehre-Kolovani earlier in the day. She reported it to be a very productive and positive discussion session.

Administrative Senate Report

Robyn Wornall, Administrative Senate President, reported that the Administrative Senate had held their second meeting on 11/29/11. The meeting included a valuable presentation on Strategic Enrollment Management (SEM).

Napa Valley College Associated Students Report Ruscal Cayangyang, Chief Financial Officer of ASNVC, reported on a student town hall event two weeks ago that included open microphone commentary and music. Mr. Cayangyang offered to assist President Baehre-Kolovani with the upcoming budget related town hall meeting. He shared that the student government would be holding a retreat next week to develop goals. Mr. Cayangyang reported that the Occupy Napa event held at the college was very successful and had many speakers. He thanked the Board for hosting the event.

Academic Senate Report Ann Gross, President of the Academic Senate, thanked the college administration for their support of recently approved faculty hires. Ms. Gross reported that the Academic Senate was working with the Learning Outcomes Assessment Committee (LOAC) to expand campus dialogue on assessment. Ms. Gross stated that the instructional areas were on track to achieve “proficiency” level but stated that the process is time consuming. She also thanked the college President for her offer of support through release time to assist in completion of this phase of assessment. Ms. Gross reported that a couple of faculty members had been nominated for prestigious awards including Eve-Anne Wilkes, vocal instructor, who was in the running for the Hayward Award.


Faculty Association Report Maria Villagomez, President of the Faculty Association, reported that the association had continued interest in negotiations and part-time parity. She said that she looked forward to working with constituent groups on the Health & Benefit Task Force.

8.0 APPROVAL OF MINUTES 8.1 October 27, 2011, Special Meeting 8.2 November 3, 2011, Regular Meeting 8.3 November 3, 2011, Special Meeting

M/S/C (Busenbark/Blair) to approve the minutes as presented. 9.0 Presentation on Viticulture Winery Technology Program

Stephen Krebs, Program Coordinator, gave an overview of the Viticulture Wintery Technology (VWT) program which began in the 1980’s and supports vital local industries. Bryan Avila, Winery Instructor, updated the Board on the operations of the bonded winery and progress toward developing an “estate winery.” The program’s move toward providing services through an Applied Research Center was also discussed. Peter Salomone of Laffort Industries was introduced and thanked by President Edna Baehre-Kolovani for acting as the pilot client for the center. Mr. Salomone was also thanked for his company’s recent equipment donation. Susan Muniak of Charles Krug Winery read a letter to the Board from Peter Mondavi, Jr. that applauded the program’s efforts and successes in helping bring skilled, talented and passionate individuals to the North Coast wine business. That letter is attached to these minutes. Trustee Bill Blair congratulated all participants in the presentation and praised Steve Krebs as a wonderful teacher whose leadership had created a world renowned program. Board Chair Brenda Knight also congratulated the group and shared that the program’s wines were recognized by participants at a statewide conference she had recently attended. Trustee Tom Andrews shared that he had been one of Mr. Krebs’ early students and had greatly appreciated the expertise brought to the classroom. Vice President Michael Baldini thanked the Laffort company and Mr. Salomone in particular for their support.

10.0 APPROVAL OF FINANCIAL REPORTS

John Nahlen, Vice President of Business & Finance, presented the two financial reports listed below.

10.1 California Community College Chancellor’s Office Quarterly Financial Status Report for the Period Ending September 30, 2011 (CCFS-311Q). (Available in the President’s Office and at the board meeting.)

10.2 Quarterly Financial Status of Income and Expenditures for the quarter ending

September 30, 2011

M/S/C (Busenbark/Andrews) to approve both reports as presented.


11.0 CONSENT AGENDA M/S/C (Busenbark/Holliday) to approve the Consent Items below as presented.

11.1 Ratification of Financial Documents

11.1.1 Approval of Warrants for November 30, 2011

General Fund $ 968,016.20 Child Care Fund $ 3,395.71 Capital Outlay Projects Fund $ 0 NVC Bldg. Fund/Series C (BOND)

$ 212,479.72

11.1.2 Approval of Total Gross Payroll

November 30, 2011 $2,214,591.50

11.2 Approval of Personnel Document of November 29, 2011

11.3 Approval of Agreement with Sutter Medical Center of Santa Rosa It is recommended that the Board of Trustees approve an agreement with Sutter Medical Center of Santa Rosa for the purpose of providing health occupations students’ clinical and non-clinical hospital based experiences. The term of this agreement is from November 1, 2011 through October 31, 2014. There are no financial obligations for either party.

11.4 Approval of Agreement with American Medical Response

It is recommended that the Board of Trustees approve an agreement with American Medical Response for the purpose of providing emergency medical technician, emergency medical technician-paramedic and other similar health care and pre-hospital providers an instructional program leading to certification or license. The term of this agreement is from December 7, 2011 through December 7, 2013. There are no financial obligations for either party.

11.5 Approval of Agreement with Phyterra Yeast, Inc.

It is recommended that the Board of Trustees approve an agreement with Phyterra Yeast, Inc. for the purpose of engaging the Viticulture and Winery Technology (V.W.T.) Program to perform a specific applied research project during the normal course of program instruction. Phyterra Yeast, Inc. will provide payment to the College in the amount of $1,200.00. The term of the agreement is from November 1, 2011 through December 31, 2011, or until the final installment payment is made.

11.6 Ratify Award of Bids for Phase 1, 1300 Building Remodel Currently Under

Construction Construction is expected to be complete in the spring of 2012. Occupants will move into their ultimate locations in the 1100/1300 Building shortly thereafter. The project includes implementation of the new campus Voice Over Internet Protocol (VOIP) phone system and will necessitate a change in telephone numbers for all moved departments. Once remodeled, the building will consolidate Student Services. The following bids were received and accepted in October and November of 2011. Board ratification of awards is recommended.


Bids:

Trade Company Bid

Site Work Cal, Inc. $35,500.00

Carpentry Napa Valley Drywall $55,900.00

Doors Hardware Tech Inc. $13,798.00

Glass R & S Glazing $3,581.00

Carpet/Tile/Base Kim’s Flooring $74,500.00

Roller Shades Drapery Concepts $14,400.00

HVAC Bell Products $44,360.00

Electrical Napa Electric $142,850.00

Casework Fremont Millwork Co. $27,754.00

Overhead Coiling Door Barton Overhead Door $8,718.00

Acoustical Ceiling Tile W.A. Adams $22,250.00

Painting Dean’s Painting $38,777.77

TOTAL $482,388.77

11.7 Approval of agreement with Reed Martin Austin Tichenor for the licensing of “The Ultimate Christmas Show” (abridged) It is recommended that the Board of Trustees approve the agreement with Reed Martin Austin Tichenor for the licensing of “The Ultimate Christmas Show” (abridged). The Napa Valley College Arts and Humanities Division presented 14 public performances in September and October. The term of the agreement is from August 2, 2011 through November 2, 2011. The total licensing cost of the agreement is $1,190.00.

11.8 Approval of Amendment to Agreement to Provide Small Business Support

Services to the City of Napa It is recommended that the Board of Trustees approve Amendment #7 to Agreement #8591with the City of Napa for the purpose of providing small business support services including one-on-one counseling, training, and technical assistance to Napa business owners or individuals interested in starting a business in Napa. This is an amendment to the original agreement entered on July 1, 2004. The term of this agreement is July 1, 2011 through June 30, 2012. The maximum amount of funding available to the college is $7,500.

11.9 Approval of Amendment No. 4 to Agreement with Napa Chamber of Commerce

It is recommended that the Board of Trustees approve Amendment #4 to the original agreement between Napa Chamber of Commerce and Napa Valley College/Small Business Center for the leasing of office space located at 1556 First Street, Napa, CA. The agreement extends the original lease for one year effective January 1, 2012 through December 31, 2012. All other terms of the agreement remains the same. The monthly base rent is $860.25 per month to be funded via grant funding.

11.10 Approval of Amendment to Agreement No. F0304 with Humboldt State

University Sponsored Programs Foundation It is recommended that the Board of Trustees approve an Amendment to Agreement No. F0304 with the Humboldt State University Sponsored Programs Foundation for the purpose of providing increased funding in the amount of $15,000 for the NVC Small


Business Development Center. The term of the amendment is December 7, 2011 through June 30, 2012.

11.11 Approval of Resolution correcting 2011-2012 Appropriations Limit

The original appropriation limit presented at the June 9, 2011 Board of Trustees meeting contained a calculation error. Government Code Section 7910 states that each year the governing board of a local jurisdiction shall, by resolution, establish its appropriations limit for the following fiscal year at a regularly scheduled or noticed special meeting. Pursuant to established guidelines provided by the State Chancellor’s Office, the Napa Valley Community College District’s 2011-2012 Appropriations Limit is calculated to be $43,776,659. The original appropriations worksheet (dated May 31, 2011) and a revised worksheet (dated November 30, 2011) are included in the backup packet.

12.0 ACTION ITEMS

12.1 Annual Organization Meeting Items

12.1.1 Adoption of Calendar of 2012 Board Meetings The proposed calendar for the 2012 regularly scheduled board meetings was distributed. Regular meetings are scheduled for the second Thursday of each month, with public session beginning at 6:30 p.m.

Trustee Bruce Ketron proposed that the Calendar of 2012 Board Meetings be revised to include the planned February 22, 2012 Special Meeting of the Board of Trustees (a joint meeting with the Foundation Board). The Board reached consensus on this addition and the Calendar of 2012 Board Meetings was adopted.

12.1.2 Election of Board Officers for 2012 Per Board Policy BP8110 – Officers, the Board will elect a president and vice president. Board Chair Brenda Knight outlined the election process, which included options for nominations to have been emailed in advance or presented on the floor. Trustee Bruce Ketron raised concerns with the process and Trustee JoAnn Busenbark requested an opinion from legal counsel. The Board reached consensus on requesting advice and invited Laura Schulkind of Liebert Cassidy Whitmore to address the nomination and election process. Ms. Schulkind stated that the process was taken from Robert’s Rules of Order, which the Board had previously committed to follow. Ms. Schulkind also advised that the process protected the Board from any appearance of a serial meeting, as there were no cross discussions of nominations, and that it was in compliance with the Brown Act. Mr. Ketron moved to open nominations on the floor only and vote on all nominations received. Mr. Ketron’s motion did not receive a second and failed. Ms. Knight opened the item to public comment and finding none, requested board assistant Carollee Cattolica to announce any nominations that had been received for the office of president. Ms. Cattolica stated that two nominations for Michael Baldini had been received from JoAnn Busenbark and Brenda Knight. Ms. Knight then opened the floor to nominations by the trustees. No further nominations were submitted. Mr. Ketron motioned to close the nominations and Ms. Busenbark seconded the motion. The motion carried.


As there were no additional nominations, Ms. Knight announced Michael Baldini’s election as President of the Board of Trustees (this position is also referred to as Board Chair). Ms. Knight requested board assistant Ms. Cattolica to announce any nominations that had been received for the office of vice-president. Ms. Cattolica stated that two nominations for JoAnn Busenbark had been received from JoAnn Busenbark and Brenda Knight; and that one nomination had been received for Bruce Ketron from Michael Baldini. Ms. Knight then opened the floor to nominations by the trustees. Tom Andrews and Bruce Ketron nominated Bill Blair. Mr. Blair declined the honor saying he did not wish to serve at this time given his inexperience as a trustee. No further nominations were submitted. Ms. Busenbark motioned to close the nominations and Mr. Andrews seconded the motion. The motion carried. The Board then voted on the candidates for the office of vice-president by a show of hands. Ms. Knight announced the nominees; JoAnn Busenbark and Bruce Ketron. Ms. Knight called for all in favor of JoAnn Busenbark to raise their hands. Tom Andrews, Brenda Knight, JoAnn Busenbark, Bill Blair and Steve Reinbolt raised their hands, representing a majority of the Board. JoAnn Busenbark was elected vice-president. Ms. Knight announced that Michael Baldini and JoAnn Busenbark would begin their terms as President and Vice-President in January 2012.

12.2 Adoption of Resolution Honoring Judie Walter-Burke, Dean of Research

Planning and Development Judie Walter-Burke, Dean of Research Planning and Development, will retire as of January 4, 2012 after twenty-five years of exemplary service to Napa Valley College. Trustee Bruce Ketron motioned to adopt the resolution honoring Judie Walter-Burke. Trustee Michael Baldini seconded the motion. Discussion followed with Mr. Ketron saying he is both glad and proud to have worked with Ms. Walter-Burke. Mr. Ketron described her professionalism as exceptional. Trustee JoAnn Busenbark commented that the last line of the resolution was particularly appropriate as Ms. Walter-Burke was indeed admired as a colleague, treasured as a friend and beloved as a person. Board Chair Brenda Knight read the resolution honoring Ms. Walter-Burke and the audience responded with a standing ovation. The motion carried.

12.3 Approval of International Education Program for Summer, 2012 Sue Nelson, Vice President of Instruction, addressed the Board saying that the International Education program, which had been discontinued last year, was being brought back with a Spanish immersion trip. The following courses have been approved by the International Education Committee to be offered as part of the Summer, 2012 International Education Program: SPAN 110: First Semester Spanish, Part A; SPAN 111: First Semester Spanish, Part B; SPAN 130: First Semester Spoken Spanish; SPAN 131: Second Semester Spoken Spanish; Spanish 260, 261 and 282. M/S/C (Busenbark/Andrews) to approve the following courses as part of the Summer, 2012 International Education Program: SPAN 110: First Semester Spanish, Part A;


SPAN 111: First Semester Spanish, Part B; SPAN 130: First Semester Spoken Spanish; SPAN 131: Second Semester Spoken Spanish; Spanish 260, 261 and 282.

12.4 Phase 2, Building 1300 ADA Compliance Project Bid Award Phase 2 of the remodel of the 1300 Building into Student Services includes full demolition and renovation of the restrooms to meet ADA compliance. Two ADA Compliant ramps will also be added to the south side of the 1300 Building. Bids for the Phase 2, 1300 Building ADA Compliance Project were opened on November 22, 2011 at 2:00 p.m. Bay West Construction of Santa Rosa submitted the low bid of $186,000. Complete bid results were distributed. M/S/C (Andrews/Holliday) to award the bid Bay West Construction as the lowest responsible Bidder with a bid of $186,000.

12.5 Approval of Revised Board Policy 2100 - Board Elections (1st Reading) President Edna Baehre-Kolovani presented information related to proposed revisions to Board Policy 2100 – Board Elections. The proposed revisions adopt in Board policy the revised Trustee Area Boundaries proposed by the County Registrar of Voters and recommended by the Superintendent/President. The Board will consider the final proposal on trustee area boundaries and revisions to Board Policy 2100 for adoption at the January 19, 2012 Regular Meeting. Revisions to trustee area boundaries had twice previously come before the Board and the public on October 13, 2011 and November 3, 2011. Maps, legal descriptions of boundary areas, proposed revisions to Board Policy 2100 and other informational materials were distributed. No action was taken on this item as it is the first reading of a revised policy. Action will be taken at the next reading of this item.

12.6 Approval of Funding Plan for Other Post Employment Benefits (OPEB) Liability. John Nahlen, Vice President of Business and Finance, shared a formalized version of the previously discussed funding plan for Other Post Employment Benefits. Trustee Bruce Ketron asked that the presented plan be included in the minutes. The OPEB Funding Plan is attached to and included in these minutes. M/S/C (Busenbark/Andrews) to approve the Funding Plan for Other Post Employment Benefits (OPEB) Liability.

12.7 Amendment of the 2011-2012 Final Budget

John Nahlen, Vice President of Business and Finance, presented the following transfer to provide funding for Other Post Employment Benefits in the un-restricted general fund, per the approved Other Post Employment Benefits Funding Plan: From - Fund 11 - Un-Restricted General Fund Ending Balance ($180,829) To Fund 11 Un-Restricted General Fund - GASB 45 Liability $180,829

M/S/C (Andrews/ Busenbark) to approve the above amendment of the 2011-2012 final budget as presented.

12.8 Approval of Proposal to Napa Valley Unified School District for Joint Occupancy of American Canyon High School John Nahlen, Vice President of Business and Finance, addressed the Board regarding a recent solicitation by Napa Valley Unified School District (NVUSD) for proposals for Joint Occupancy Agreements related to American Canyon High School. In order to


finalize any Joint Occupancy Agreement with NVUSD, the District must submit a proposal in response to this solicitation. A copy of the proposal was distributed. Board Chair Brenda Knight passed the gavel to Vice President Michael Baldini so that she could vote on this agenda item. M/S/C (Knight/ Holliday) to approve submission of a proposal to Napa Valley Unified School District for joint occupancy at American Canyon High School.

12.9 Future Agenda Items

12.9.1 Listing of Agenda Items Previously Approved Board Chair Brenda Knight reviewed the following approved future agenda items.

12.9.1.1 Presentation on Information Technology Department and

Infrastructure Plan (tentatively scheduled for January 2012)

12.9.1.2 Presentation on the Six Recommendations of the Accrediting Commission for Community and Junior Colleges (ACCJC) (tentatively scheduled for February 2012)

12.9.1.3 Facilities Usage Update (tentatively scheduled for February 2012)

12.9.1.4 Departmental Reorganization Updates (tentatively scheduled for April 2012)

12.9.2 Discussion and Approval of Newly Proposed Agenda Items Board Chair Brenda Knight reviewed the following proposed future agenda items and polled the Trustees for any additional items. Trustee Tom Andrews requested a future presentation on existing hiring processes saying he would like clarification on the procedures used in hiring. Trustee Bill Blair also expressed interest in a future discussion related to concerns about the hiring processes that had been aired at previous meetings. The two items below and a presentation on Hiring Procedures were approved by consensus of the Board.

12.9.2.1 Information/Discussion - Board of Trustees’ Role in Accreditation

12.9.2.2 Information/Discussion – Student Success Task Force Recommendations

12.10 Approval of 2012 – 2013 College Planning Priorities

Maria Biddenback, Co-chair of the Planning Committee, presented planning priorities for 2012-2013 to the Board. Each year the Planning Committee, with input from the President’s Cabinet, recommends college-wide planning priorities for approval by the Board of Trustees. The priorities were taken from the Napa Valley College Strategic Plan. These priorities will be used by budget center managers in developing their unit level plans and budgets for 2012 – 2013. Student Trustee James Holliday asked about the process used to identify the presented planning priorities and requested input from the Planning Committee on how to implement the priorities. Discussion turned to how these priorities are used by individual Budget Center Managers to guide their annual unit plans and budget proposals.


M/S/C (Busenbark/Holliday) to approve the 2012- 2013 College Planning Priorities as presented.

13.0 INFORMATION/DISCUSSION ITEMS

13.1 Accountability Reporting for Community Colleges (ARCC), 2011 ARCC Report

Dr. Robyn Wornall, Director of Institutional Research, presented information on 2011 Accountability Reporting for Community Colleges. ARCC is the accountability system for evaluating the performance of community colleges. ARCC was implemented in 2007 and includes statewide/system measures as well as college/campus-level measures of student progress and achievement, pre-collegiate skills improvement, and participation. The 2011 ARCC Report was released by the Chancellor’s Office in March 2011. Dr. Wornall discussed Napa Valley College’s progress related to seven measurements that were developed by the Chancellor’s Office and state legislature. These seven measures include: percentage of first-time students who achieved various levels of success related to transfer or certificate/degree goals, percentage of first-time students who earned at least 30 units, persistence rates for first-time students, successful course completion rates for vocational courses and basic skills courses, and improvement rates for English as a Second Language (ESL) courses. The Board reviewed and discussed the district’s response to the ARCC report. Additionally, anomalies in the data, as well as changes in data collection related to ethnicity, were also discussed.

13.2 Presentation on Student Support Services

Howard Willis, Director of Student Support Services and the TRIO program, introduced Renee Coffin, secretary, and Martin Olguin, specialist. They presented information on the services offered by Student Support Services and TRIO programs. Several current and past students shared their success stories. Speakers included Alma Luna, Mark Efe, Jaspreet Singh, Priscilla Vanliew, Morgan Pessereau, Luis Gonzalez, Marco Torres, and Carmen Rosales.

13.3 Presentation on the Institute for Business Excellence The leadership team for the Institute for Business Excellence (IBx), Faye Smyle, Dean of Instruction, Judi Watkins, Associate Dean of the Upper Valley Campus, and Beth Pratt, Director of the Career Technical Education Programs & Small Business Development Center, presented information on the institute. They included information on the history of existing programs, new services offered, and timelines for new centers and programs to come online. A marketing and branding plan is under development.

14.0 SUPERINTENDENT/PRESIDENT’S REPORT

President Edna Baehre-Kolovani reported that she had recently met with Greg Miraglia to better understand the grant funded Bias Incident Reporting Program, which reports to the President’s Office. Their discussion also included how efforts of the Safe Space initiative and the Inclusivity Committee may be coordinated. Ms. Baehre-Kolovani said that she plans to use the Listening Post Sessions this spring as a venue for fact finding and possible strategies for greater awareness about inclusivity, working with the Committee and the College community. Ms. Baehre-Kolovani said she had recently met with Robert Butler, Director of Information Technology (IT), John Nahlen, Vice-President of Business and Finance, and consultants from Datatel to review consultant findings from on-site assessments and surveys regarding the college’s


Datatel infrastructure, training levels, and needs for new technology. The recommendations will become part of an IT Plan which will be submitted to the Planning Committee as soon as it is completed. The plan will also be presented to the Board. Ms. Baehre-Kolovani reported that since the last BOT meeting, she has been in contact with the accrediting commission, at their request, to discuss compliance issues. She theorized that the commission is concerned about governance and accreditation. A special work session for the board is planned for the spring on the Board’s role in accreditation. Ms. Baehre-Kolovani said that there also appear to be concerns about integrated planning, the Educational Master Plan, and about achieving the required level on learning outcomes and assessment by the time of our mid-term report in the fall. Additionally, a concern was expressed about the follow-up on 70 Self-study Planning Agenda items which the College had committed to pursue after its Self-study in 2009. Ms. Baehre-Kolovani will meet with Barbara Beno in mid-January to get a better sense of what the concerns are, and will work through the college’s various committees to ensure compliance and readiness for the mid-term report. Ms. Baehre-Kolovani updated the Board on Bumpy Camp and said college staff have been meeting with the Napa County Environmental Coalition to discuss the potential of the camp for Community Education and environmental studies. Sue Nelson and staff will visit the camp next week to evaluate the site’s potential usefulness to science faculty and academic programs. Ms. Baehre-Kolovani updated the Board on Policy review project and said that the Council of Presidents had agreed to a process where policies that are covered under the shared governance provisions with faculty will go for first review to the Academic Senate, then returned to the President’s office for distribution to the other Council members for further input. Policy additions and revisions will then go to the Board for approval. Any policies which do not fall under the shared governance purview of the faculty will go to all constituency groups for review before being submitted to the Board for approval. Trustee Bruce Ketron requested additional information on the Council of Presidents and campus committees in general. Ms. Baehre-Kolovani reported that the first round of interviews for the Foundation Executive Director position had been completed and that two finalists were to be interviewed again in conjunction with the Foundation Board. Ms. Baehre-Kolovani said that she had had the first Listening Post Session with Classified Staff. Positives and negatives about employment at the college were discussed along with possible solutions. In January additional meetings with constituent groups and the college community will continue. Ms. Baehre-Kolovani updated the Board on a planned Legislator Breakfast at the college where a presentation would include information on the state of the college, transfer programs, HSI-STEM grant and plans, and the Institute for Business Excellence.

15.0 BOARD OF TRUSTEES REPORTS Tom Andrews congratulated new Board Chair elect Michael Baldini and thanked Board

Chair Brenda Knight for her service as president.


JoAnn Busenbark thanked the groups who had presented information on their programs.

James Holliday congratulated Board Chair elect Michael Baldini and Vice President elect JoAnn Busenbark. He also recommended that the Trustees use the pitchers that were offered as a gift from students at the last meeting. Mr. Holliday also expressed that he was pleased with the initiation of two new courses African American literature.

Steve Reinbolt thanked Brenda Knight and the other trustees for keeping him informed of issues and activities. He expressed that he was glad to be back and was committed to full attendance going forward.

Bill Blair said he was disappointed that Judie Walter-Burke had not been in attendance to hear the reading of the resolution in her honor. He said the resolution was accurate and that she had been a significant asset to the college.

Bruce Ketron had no report.

Michael Baldini welcomed JoAnn Busenbark as Vice President elect.

Brenda Knight said that her tenure as Board Chair had been as excellent experience and she thanked the Board for accepting her leadership and guidance.

16.0 ADJOURNMENT

Brenda Knight adjourned the meeting at 10:25 p.m.


December 7,2011

Napa Valley College Board of Trustees2277 Napa Vallejo HighwayNapa, CA 94558

Dear Napa Valley College Board of Trustees:

We are blessed to live in one of the most prestigious wine growing areas in the world.

However, this great area is not to be taken for granted. It requires skilled, talented and passionate

individuals to coax out of our soils the wines for which we are so well known. The competitive

wine world is continually advancing, as are we. This progress comes from individuals in

wineries, research institutions and educational programs around the world.

In order to maintain our local competitive advantage and to continue to realize the

maximum potential of our wine growing area, we need a continual supply of local skilled,

talented and passionate individuals. These people participate and contribute at all levels of grape

growing, winemaking, marketing and sales. There are a few wonderful educational institutions

that either directly or indirectly prepare people for our business. These include DC Davis, Fresno

State, Napa Valley College and Sonoma State. The list is not long considering the economic

importance of wine growing to the North Coast area.

I am a resolute believer of constant improvement in order to remain ahead of the

competition and to continue to produce a product that we can all be proud of as it is showcased

in the world market. I applaud your efforts and successes through the Viticulture and Winery

Technology program and wholeheartedly encourage you to help bring these skilled, talented and

passionate individuals to the North Coast wine business. Programs such as yours are essential to

the Napa Valley wine business. As the VWT program is enhanced and develops, I look forward

to the benefits that it will bring to our industry.

Sincerely,

/2h1~1Peter Mondavi, Jr.

2800 Main Street I P.O. Box 191 I St. Helena, CA 94574 I T 800.237.0033 I F 707.967.2291 I www.charleskrug.com


http://www.charleskrug.com

Napa Valley Community College DistrictOther Post Employment Benefit (OPEB) Liability Funding Plan

An Actuarial Valuation was performed in March of 2011 by Epler Company and resulted in the following OPEB data:

44,634,142$ 3,561,275$

ARC Calculations ‐ 2011‐12 NVC Budget:

Total 2011‐12 ARC 2011‐12 Shortfall

+ = $1,752,981 ‐ $3,561,275 = ‐$1,808,294

The Budget Committee proposes the following ten‐year funding plan for to address ongoing OPEB liabilities:

1

23

Sample ten‐year funding plan of ARC shortfall based on March 2011 Actuarial Valuation ($1,808,294):

Year 2011‐12 2012‐13 2013‐14 2014‐15 2015‐16 2016‐17 2017‐18 2018‐19 2019‐20 2020‐21Projected Shortfall $1,808,294 $1,808,294 $1,808,294 $1,808,294 $1,808,294 $1,808,294 $1,808,294 $1,808,294 $1,808,294 $1,808,294% to be funded 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%Total per Year $180,829 $361,659 $542,488 $723,318 $904,147 $1,084,976 $1,265,806 $1,446,635 $1,627,465 $1,808,294

The Budget Committee further proposes that the Board of Trustees consider the following additional funding plan options:1

2

3

Submitted for Approval to the Board of Trustees on December 7, 2011

Currently total liability as if June 30, 2010:2011‐12 Annual Required Contribution (ARC):

Upon acceptance of the audited financial statements of the previous fiscal year, the Board of Trustees will consider an additional deposit to CERBT equal to 1% of the prior year un‐restricted general fund expenditures in any year where the un‐restricted fund balance (reserve) exceeds 10%.Fiscal Year 2011‐12 one‐time transaction: transfer an amount equal to 50% of the fund balance from the Post Retirement Benefits Fund currently held in the County of Napa Treasury to the CERBT trust program.Review and revise this Funding Plan upon receipt of each updated Actuarial Valuation, as needed.

(Please note, the amount of ARC liability will vary based on future actuarial studies.)

Categorical & Grant Program payments$588,445

Annual "Pay As You Go" installment$1,164,536

All categorical and grant funded programs will budget for their projected allowable OPEB costs on an annual basis. These budgeted funds will be deposited in the CERBT trust program after the annual audit.All projected costs for current retiree benefits liability will be budgeted on an annual basis ("Pay As You Go")The remaining un‐funded portion of the ARC will be budgeted annually from un‐restricted general funds in increasing percentages of 10% per year. These expenditures will be deposited to the CERBT trust after the annual audit. See sample funding plan below.


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