Minutes of the 20th Meeting of the Consultation Panel of ... · Mr Andy HO Wing-cheong Mr Derek...

Consultation Panel

of the West Kowloon Cultural District Authority

1

Minutes of the 20th Meeting of the Consultation Panel


Date : 23 September 2016 (Friday)

Time : 2:30 p.m.

Venue : Board Room, West Kowloon Cultural District Authority,

29/F, Tower 6, The Gateway, 9 Canton Road, Tsim Sha Tsui, Kowloon

Members Present:

Chairman

Professor John LEONG Chi-yan, SBS, JP

Members

The Honourable Ronald ARCULLI, GBM, GBS, JP

Mr Chris IP Ngo-tung

Mr Christopher Wicky CHEUNG

Mr CHING Cheung-ying, MH

Mr Andy HO Wing-cheong

Mr Derek HUNG Chiu-wah

Mr LAM Ying-kit

Professor Lena LEE

Ms Yolanda NG Yuen-ting, MH

Mr TANG Shu-wing

Mr Coleman WAI Ching

Secretary:

Ms WONG Sau-ying

Director,

Communications and

Public Affairs

In Attendance:

Home Affairs Bureau (HAB)

Ms Angela LEE Chung-yan, JP Deputy Secretary for

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Home Affairs (2)

Mr York IP Yuk-wai Assistant Secretary

(WKCD)

West Kowloon Cultural District Authority (WKCDA)

Mr Duncan PESCOD, GBS, JP Chief Executive Officer

(CEO)

Dr William CHAN Chief Operating

Officer (COO)

Mr Doryun CHONG Acting Director, M+

Mr LOW Kee-hong Head of Theatre,

Performing Arts

Programme Partner

Ms Helen FAN Curator, Make A

Difference Institute

Ms Iman FOK Executive Director/

Chief Curator, Hulu

Culture

Ms Wendy TSANG Director, Hong Kong

Youth Arts Foundation

Absent with Apologies:

Mr Henry CHAN Chi-chiu, MH, JP

Mr CHOW Yick-hay, BBS, JP

Mr NG Cheuk-yin

Ms Ada WONG Ying-kay, JP

Opening Remarks

The Chairman welcomed Members to the twentieth meeting of the

Consultation Panel (CP). He also welcomed representatives of the West Kowloon

Cultural District Authority (WKCDA/ the Authority), Home Affairs Bureau and

representatives of programme partners Ms Helen FAN, Ms Iman MOK and Ms

Wendy TSANG to the meeting.

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Agenda Item (1) Confirmation of the Minutes of the 19th Consultation Panel

Meeting

2. The Chairman said that the Secretariat had not received any proposed

amendment to the minutes. Members had no other comments and the minutes of

the nineteenth meeting were confirmed.

Agenda Item (3) Progress Report of the Working Group on Youth and

Community Engagement (a presentation)

3. The Chairman proposed to proceed to agenda item 3 as Ms Yolanda NG

would leave the meeting early due to prior engagement.

4. The Chairman appreciated the effort made by the Working Group and

Members on the community engagement project. The Authority had confirmed the

event dates with the three District Councils (DCs) further to the last meeting.

5. Ms WONG Sau-ying reported that the Working Group was set up by CP

to take youth and community engagement further. WKCDA would co-organise

three pilot programmes with Yau Tsim Mong DC, Wan Chai DC and Kwai Tsing DC,

and each DC would select an NGO or arts group to be the programme partner.

(Ms Helen FAN, Ms Iman FOK and Ms Wendy TSANG, entered at 2:38 p.m.)

Wan Chai DC and Hong Kong Youth Arts Foundation (HKYAF)

The event would be held on 19 March 2017 from 12:00p.m to 6:00p.m. with the

theme “Experience Wan Chai @ West Kowloon”.

6. Ms Yolanda NG indicated that the progamme aimed to highlight the

cultural experience of Wan Chai by bringing some regular activities and local groups

to the West Kowloon Cultural District (WKCD). Cultural organisations and local

community groups would be engaged to perform and launch workshop at the event

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under HKYAF’s coordination.

7. Ms Wendy TSANG of HKYAF presented the programme details to

Members. The Nursery Park would be divided into four parts. Firstly, a stage for

performances and food stalls would be set up in the Central Lawn. Secondly,

cultural experience sessions including storytelling would take place on the South

Lawn. Thirdly, the Big Circle would be turned into a nostalgic photo area with

photographs and illustrations of landmark in Wan Chai. Lastly, the Sunset Lawn

would be a venue for interactive and performing arts. Free coach services would

be arranged between Wan Chai and WKCD on the event day. Marketing collateral,

admission ticket and invitation would be sent out to promote the event. Concrete

details would be developed in the next few months.

(Mr CHING Cheung-ying arrived at 2:45 p.m.)

8. The Chairman enquired as to the expected number of participants and the

past experience in organising similar activities in Wan Chai.

9. Ms Wendy TSANG responded that the target was to attract as many

participants as possible and the coverages from social media and the press, together

with the HKYAF’s network would help to secure a satisfactory number of

participants.

10. Ms Yolanda NG supplemented that Wan Chai DC had not organised such

a large scale event, but was confident to manage this one well given its past

experience of hosting similar carnival-like events attended by several thousand

people. HKYAF would further liaise with Wan Chai DC and WKCDA on the

expected number of participants.

11. Mr Duncan PESCOD added that the maximum capacity of the Nursery

Park would be 10,000 at any one time.

12. The Chairman asked if this would be an occasion to promote the WKCD

project. Hon Ronald ARCULLI concurred and suggested that the opportunity

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should be taken to introduce the WKCD and its facilities to participants of the events.

13. Ms Yolanda NG suggested that a WKCD experience corner with

standardised promotional materials could be established for the three pilot

programmes, and also future collaborations with other DCs.

14. Mr Duncan PESCOD mentioned that WKCDA had a similar set up for

Freespace Happening. Materials such as video and display panels would be

available for the events.

15. Hon Ronald ARCULLI suggested to promote WKCD on the free shuttle

coach.

(Ms Yolanda NG left the meeting at 2:50 p.m.)

16. Mr Derek HUNG commented that WKCDA could take the lead in

publicising the WKCD project, while the three DCs could focus on promoting the

respective engagement event. He asked about the transportation arrangement for

the event, and the feasibility of cooking and selling food in WKCD in view of the

requirement for temporary food licence.

17. Mr Duncan PESCOD explained that the DCs were free to arrange their

own transportation and decide how the budget allocated for the event could be best

used. Food selling would be permissible on the site only if the relevant licences

were secured.

18. Mr Chris IP supplemented that Yau Tsim Mong DC would consider adding

food and beverage elements into the programme but had concern on the cost incurred.

19. The Chairman opined that the presentation outlined the framework of the

pilot programmes while event details would be further discussed between WKCDA

and the respective DC.

Yau Tsim Mong DC and HULU Culture (HULU)

Action

WKCDA

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The event would be held on 15 January 2017 from 10:30a.m. to 5:30p.m. with the

theme “Playing Around Yau Tsim Mong Street Corners @ West Kowloon”.

20. Mr Derek HUNG introduced that a working group was established in Yau

Tsim Mong DC to coordinate this programme, and HULU was the selected

programme partner.

21. Ms Iman FOK of HULU presented the programme details to Members.

The Central Lawn would be divided into two parts: one for traditional handicraft

workshops and game booths, another for family and kids activities, such as reading

game, interactive storytelling and drama. There would be cardboard art installation

and featured product stalls in the South Lawn; an open stage for singing and dancing

performance in the Big Circle; a photo exhibition to showcase history of Yau Tsim

Mong district in the Sunset Lawn. Heritage and specialties of the district would be

highlighted.

22. The Chairman noted that the expected 7,000 participants indicated in the

presentation was within the capacity of the Nursery Park. He expressed

appreciation on the event diversity proposed by the DCs and programme partners,

but was worried about manpower requirement for the event.

23. Mr Derek HUNG agreed with the manpower issue, and would try

recruiting first aid service and civil aid service to handle the safety and crowd control.

24. The Chairman opined that the experience gained from the first pilot

programme of Yau Tsim Mong DC could help improve the upcoming events by other

DCs.

Kwai Tsing DC and Make A Difference Institute (MaDi)

The event would be held on 26 February 2017 from 12:00p.m. to 5:00p.m. with the

theme “Kwai Tsing Daily @ West Kowloon”.

25. Ms Helen FAN of MaDi introduced the proposed programme which

comprised two major parts. For the first part, two pre-event workshops would be

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run between November 2016 and February 2017 to recruit participants and enrich

the event content. The second part included stories collected from “Kwai Tsing

Stories” to be published on the “Community Paper” and participants of “Flash Mob

Theatre” to perform. In addition, there would be five activities on the event day,

namely, master workshops, the sports day, the fair assembled by local communities,

an open stage for performances, and potluck stalls for complimentary food.

26. Professor Lena LEE thanked the effort made by the three DCs and the

programme partners. She recalled that the initial idea was to engage DCs, arts

groups and NGOs for an art and cultural event rather than organising a carnival.

The programmes were deemed a form of community engagement rather than art

event. She suggested that consideration should be given to how to bring the arts

back to the local communities in a sustainable manner.

27. Mr Chris IP responded that this programme was a continuation of

cooperative partnership between Yau Tsim Mong DC and HULU on a similar event

held last year. He mentioned that resources would be the main concern for local

arts groups, and this might explain why the proposals by the three DCs shared a

similar carnival-like theme. In addition, he especially thanked Mr Derek HUNG

for his liaison with HULU.

28. Hon Ronald ARCULLI echoed the view of Mr Chris IP and suggested

arranging the M+ Rover with art installation to tour to relevant districts hosting the

events as an exchange for arts and exhibition.

29. Mr Doryun CHONG responded that M+ Rover is a “travelling creative

studio” with art installations designed by young local artists and created by the artists

and participants. It takes several months to start and complete each installation at

M+ Rover, and it is not easy to have the theme frequently changed.

30. Mr Chris IP agreed that WKCDA could take the lead in publicity by

collaborating with cultural working groups of DCs, to convey the message of

sustaining local art and culture.

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31. Mr Andy HO appreciated the effort made by the three DCs and the

programme partners and proposed to promote the three pilot programmes as a series.

He also suggested to consider extending the exhibition period and filming the event

and uploading the video on WKCD website as an archive.

32. The Chairman summed up the discussion and emphasised that

sustainability would be vital to the community engagement project. He suggested

the WKCDA to explore collaborating with other DCs as well upon completion of the

three pilot programmes. He agreed that M+ Rover and professional photography

and videography could be considered. He also thanked all the Members for

contributing to the programme.

33. Mr Duncan PESCOD expressed his appreciation for the diversity of these

three pilot programmes and how they showcased the cultural uniqueness of the

respective districts. He believed that there would be artistic elements drawn from

workshops and stage performances. Publicity and videography would be handled

by WKCDA to capture the moment and to encourage future collaboration with other

DCs.

(Ms Helen FAN, Ms Iman FOK and Ms Wendy TSANG left the meeting at 3:30 p.m.)

Agenda Item (2) Matters Arising

Setting up of M Plus Museum Limited

34. The Chairman recapped that the CP enquired about the setting up of M

Plus Museum Limited in the last meeting. Mr Duncan PESCOD and Mr Doryun

CHONG would report under agenda item 4.

Agenda Item (4) Update on the Progress of the West Kowloon Cultural District

Development

Update on the progress of the WKCD development (including hardware and

software, and the future direction of the M+ and the Performing Arts (PA) venues,

as well as major plans/events)

Action

WKCDA

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M+

35. Mr Duncan PESCOD updated Members that the M+ Pavilion was the first

permanent facility in WKCD to showcase the M+ collections over the next three

years before the museum opened. Members were invited to visit the first exhibition

being held on the site after the meeting.

36. By way of a PowerPoint presentation, Mr Doryun CHONG reported on

the latest development in various aspects of M+, including:

A. Exhibitions

- A simple dedication ceremony of the M+ Pavilion was held to mark

the opening of the M+ Pavilion in July 2016.

- Inaugural exhibition Tsang Kin-wah: Nothing ran from 9

September to 6 November 2016.

- The second exhibition Shifting Objectives: Design from the M+

Collection would be opened in late November, and a total of 10

exhibitions had been planned for the next three years.

B. Public Programmes

- M+ Screenings is an on-going screening programmes in a

serialised format. The third programme This is Now from 8 to 10

July 2016, and the fourth programme Home Movies from 2 to 4

December 2016 were shown at Broadway Cinematheque.

- Attracting over 40,000 participants, M+ Sigg Collection: Four

Decades of Chinese Contemporary Art were held from 23

February to 5 April 2016 at ArtisTree.

- A series of public talks M+ Matters: Confronting Activist Art

and Design from a Museological Perspective and Copies

Without Borders: Imitation As Innovation explored aspects of

curatorial, institutional, and museological interests and needs.

C. Research Programmes

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- M+/Design Trust Research Fellowship Programme: Two

fellowships were awarded for 2015-16.

- Artist Research Programme and Museological Research

Programme deepened the M+ team’s know-how and expertise by

invited artists, specialists and practitioners for experience sharing.

D. Learning and Interpretation Programmes

- M+ Docent Volunteer Programme: First launched in early 2013

and the application re-opened.

- M+ Internship Programme: Oct 2016 to April 2017 (Autumn)

- M+ Summer Camp 2016: July to August 2016

- M+ Rover: March to July 2016

37. In response to the Chairman’s enquiry, Mr Duncan PESCOD explained

that the setting up of a wholly-owned subsidiary, the M Plus Museum Limited, would

facilitate a more direct and transparent arrangement on loan agreements with as well

as collaborations with other museums. Another wholly-owned subsidiary M Plus

Collections Trust would allow the collections to be held separately from the museum

and thus be protected from any potential financial problems of M Plus Museum

Limited or WKCDA.

38. Mr Duncan PESCOD added that a separate M+ Board is a practical

arrangement to run the museum. The M+ Board comprised Members from

WKCDA Board and individuals appointed by WKCDA, chaired by Hon Victor LO

Chung-wing. He mentioned that only the Executive Director was employed by

WKCDA, all other M+ employees were under direct employment of the M+ Board.

Development of hardware

39. By way of a PowerPoint presentation, Dr William CHAN provided an

overview of the WKCD development to Members and reported on the latest progress

of the design and construction works of the various facilities including the Xiqu

Centre, M+ and M+ Pavilion, Lyric Theatre Complex and Integrated Basement, the

Park, and the Public Infrastructure Works (PIW) as summarised below:

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A. Xiqu Centre

- The main theatre steel structure had been lifted to its final position

in May 2016. The construction of façade and interior works

remained on schedule.

B. M+ and M+ Pavilion

- M+: Excavation and sub-structure works were underway. As the

M+ building is located immediately above the existing Airport

Express Tunnels, monitoring and mitigation measures have been

implemented to ensure the safe operation of Airport Express.

- M+ Pavilion: Opened in July 2016 and held its inaugural

exhibition in September 2016.

C. Lyric Theatre Complex (LTC) and Integrated Basement

- The installation of the piles for the LTC and Artist Square

foundations was moving ahead smoothly.

D. The Park

- The construction works had commenced in July 2016. The Park

project was targeted to be completed in stages from 2018 onwards.

E. Public Infrastructure Work (PIW)

- The PIW were underway and on schedule.

40. Dr William CHAN reported on the safety statistics and informed Members

that WKCDA has won the “Safety Performance Award” at the 15th Hong Kong

Occupational Safety & Health Award for good safety performance during the last

three years.

PA

41. By way of a PowerPoint presentation, Mr LOW Kee-hong updated the

various aspects of PA to Members as summarised below:

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A. Audience building

- Freespace Happening: Running from August 2015 to March 2016,

the first cycle of Freespace Happening had developed a platform

for artistic performance and a foundation for audience building.

Starting from September 2016 to March 2017, the new season

recorded 7,500 participants for the first session on 11 September.

- Rising Stars of Cantonese Opera II: It was held between 12 and

17 August 2016 at Ko Shan Theatre New Wing to nurture young

talents through performance and build audience of the next

generation. The cast of 14 rising stars was mentored by Mr LAW

Ka-ying.

- The Ghost Seller & His Butterflies (Version 80): An evening of

two contemporary performances: In February 2016, an

innovative double bill of genre-twisting productions - “The Ghost

Seller” by GuoGuang Opera Company from Taiwan and “His

Butterflies (Version 80)” by Utopia Cantonese Opera Workshop

were presented to foster cultural exchange. Student matinee and

a sharing session were held to gather feedbacks.

- Big Dance Pledge 2016 (Hong Kong): On 20 May 2016, WKCDA

collaborated with local partners and led around 120 participants in

Big Dance Pledge 2016 (Hong Kong) by featuring an on-site dance

on the rooftop of Project Site Office in WKCD. A converted

version called “WE Dance” was organised in Freespace Happening

to offer audience the experience of dance in an ultimate way.

B. Capacity building

- Exchange and Collaboration Programmes with The Shanghai

Center of Chinese Operas: In July 2016, WKCDA signed an

agreement with The Shanghai Center of Chinese Operas to foster

exchanges in artistic development and preparatory works for the

Xiqu Centre in WKCD.

- Xiqu Cultural Exchange Programme: In collaboration with the

Chinese Artists Association of Hong Kong, the second exchange

programme was held at Chongqing Chuan Theatre in October 2015

with 12 emerging talents to take part in a series of artistic trainings

and learning lessons.

- Producers’ Network Meeting and Forum 2016 was held in May

for producers to exchange ideas on programme content and

audience building in Chinese-speaking places. It consisted of

closed-door meetings and a public forum.

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- New Works Forum had been developed since 2014 aiming to

bring artists around the world for a direct dialogue with Hong

Kong-based artists. In June 2016, Mr Hiroaki UMEDA was

invited to share his views at the “Multimedia and Dance Dialogue”.

- In August to November 2015, the inaugural International

Workshop Festival of Theatre consisting of eight experience

sharing sessions by 11 invited international theatre and

contemporary performance markers had been held.

- Overseas Exposures for local Art Group Leaders: In

collaboration with Hong Kong Arts Development Council, five

local art group leaders were provided with overseas training

opportunities and shared their learning experience with the local

arts sector at the third sharing session held on 11 April 2016.

- Cultural Leadership Summit: WKCDA supported the annual

conference organised by the Hong Kong Arts Administrators

Association with several senior executives speaking at “The Art of

Successful Collaboration” held on 31 May to 1 June 2016.

- PA Internship Programme was launched in 2014 and extended to

a six-month programme with three intakes in 2016-17.

C. Stakeholder and public engagement

- 13 official engagement meetings were held since January 2015 to

collect views from stakeholders in theatre, dance, music and xiqu

disciplines. More than 100 discussions had been held with arts

and cultural groups/institutions since 2010.

42. Mr TANG Shu-wing suggested to add “showcase our artists” in paragraph

12 of the paper following “nurture new audiences”, as well as other official document

and mission statement of the WKCDA. He considered that presenting and

promoting Hong Kong local artists should be one of the WKCDA’s objectives which

would also help building audience.

43. Mr LOW Kee-hong agreed and supplemented that the PA team would

present a live streaming performance “Antigone” on the rooftop of Project Site Office

directed by Mr TANG Shu-wing. PA team would continue to showcase the works

of Hong Kong artists with a global perspective.

Agenda Item (5) Any Other Business

Action

WKCDA

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44. There being no other business, the meeting was adjourned at 4:10 p.m.

Consultation Panel


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