Minutes of JCC meeting, etc. JCC meeting (November 14 · JICA Kunio Akatsu Advisor Kai Kikuiri...

(b) Minutes of JCC meeting, etc.

• 1st JCC meeting (November 14th, 2013)

• 2nd JCC meeting (November 17th, 2014)

• 3rd JCC meeting (May 28th, 2015)

• 4th JCC meeting (February 18th, 2016)

• Final JCC meeting (January 24th, 2017)

A-277

Appendix 1

List of Participants

Myanmar Side Relief and Resettlement Department (RRD)

Win Htein Kyaw Director Than Htut Swe Director Win Zaw Htay Assistant Director Thurein Tun Assistant Director Nobuyuki Ichihara JICA Long Term Expert

Department of Meteorology and Hydrology (DMH) Kyaw Moe Oo Deputy Director General Chit Kyaw Director Daw Tin Yi Deputy Director Kyaw Lwin Oo Deputy Director Daw Htay Htay Than Deputy Director U Kyaw Kyaw Lin Assistant Director Dr Yin MyoMin Htue Assistant Director

General Administration Department (GAD) Hla Than Aung Assistant Director ThonHtun Aye Staff Officer

Myanmar Radio and Television (MRTV) Than Lwin Deputy Director

News and Periodicals Enterprise (NPE) Tha Sein Deputy Chief Editor

Information and Public Relations Department (IPRD) Aung Ngwe Myanmar Fire Service Department Kyaw Naing Assistant Director

A-282

Japan Side

JICA Kunio Akatsu Advisor Kai Kikuiri Deputy Director

JICA Myanmar Office Kyosuke Inada Senior Representative Noriko Sakurai PFA Myo Min Program officer

Expert Team Ichiro Kobayashi Chief Advisor / Disaster Management (1) Yoshihiko Uchikura Deputy Chief Advisor / Organizational Stremgthening Susumu Murata Disaster Management (2) Masahiro Satake Procurement Planning Yoshihiro Asano Disaster Management Planning Yoko Ota Community-Based Disaster Risk Management Zayar Win Social Survey Masato Fujimoto Project Coordinator / Assistant for Organizational

Strengthening / Capacity Assessment Su Pyi Son Japanese Interpreter Aung Khaing Disaster Management Planning

A-283

The Project for Establishment of End-to-End

Early Warning System for Natural Disaster

JCC Meeting

Date: November 14, 2013

Place: Amara Hotel

No. Time Agenda Presenter

1 8:30 - 9:00 Registration

2 9:00 - 9:20 Opening Remarks

Mr. Aung Khaing

Deputy Director General, RRD

Mr. Kyosuke Inada (JICA Myanmar Office)

3 9:20 - 9:50 Communication and Information System in Japan

Mr. Kunio Akatsu (JICA Mission Member)

4 9:50 - 10:50 Progress of the Project Mr. Ichiro Kobayashi Mr. Yoshihiko Uchikura (JICA Experts Team)

5 10:50 - 11:20 Tea Break

6 11:20 - 12:00 Discussion

7 12:00 - 12:10 Closing Remarks

Mr. Kunio Akatsu (JICA Mission Member)

Mr. Aung Khaing

Deputy Director General, RRD

Appendix 2

A-284

The Project for Estab

lishm

ent o

f End

‐to‐End

Early

Warning

System fo

r Natural Disa

ster

Joint C

oordinating Co

mmittee

(JCC) M

eetin

g

Novem

ber 1

4, 2013

Nay PyiTaw

JICA Expe

rt Te

am1


lishm

ent o

f End

‐to‐End

Early W

arning

System fo

r Natural Disa

ster

Agen

da

1.Summary of th

e Project

2.Progress of the

Project(Project Formulation)

3.2n

dpilot R

egion/State

4.Im

portant M

eetin

g5.

PDM

6.Sche

dule

7.Co

nfirm

ation

2


lishm

ent o

f End

‐to‐End

Early W

arning

System fo

r Natural Disa

ster

1.Summary of th

e Project

3


lishm

ent o

f End

‐to‐End

Early W

arning

System fo

r Natural Disa

ster

Project P

urpo

se

End‐to‐end

early warning

system

s for natural disaster a

re expan

ded to

coastline

area ,especially in

Ayeyawad

dyRe

gion

and

Rakhine

State,

expa

nsion plan

based

on the expa

nsion plan

End‐to‐end

early warning

system

s for natural disaster a

re expan

ded to

coastline

area ,especially in

Ayeyawad

dyRe

gion

and

Rakhine

State,

expa

nsion plan

based

on the expa

nsion plan

The im

proved

mod

el of e

nd‐to‐en

d early

warning

system

s for natural

disaster with

an expa

nsion plan

is se

t up in pilo

t areas.

The im

proved

mod

el of e

nd‐to‐en

d early

warning

system

s for natural

disaster with

an expa

nsion plan

is se

t up in pilo

t areas.

Outpu

t 1Inform

ation

man

agem

ent

and em

ergency

commun

ication

system

s for

natural

disasters a

re

improved

.

Outpu

t 1Inform

ation

man

agem

ent

and em

ergency

commun

ication

system

s for

natural

disasters a

re

improved

.

Outpu

t 2Re

spon

se

capa

city fo

r na

tural

disaster at

vario

us levels

is enh

anced

Outpu

t 2Re

spon

se

capa

city fo

r na

tural

disaster at

vario

us levels

is enh

anced

Outpu

t 3Re

spon

se

capa

city of

commun

ity

for n

atural

disasters is

enha

nced

Outpu

t 3Re

spon

se

capa

city of

commun

ity

for n

atural

disasters is

enha

nced

Outpu

t 4Th

e expa

nsion

plan

to other

region

s which

lesson

s learn

through activ

ities

unde

r Outpu

t‐1

toou

tput‐3 is

prep

ared

Outpu

t 4Th

e expa

nsion

plan

to other

region

s which

lesson

s learn

through activ

ities

unde

r Outpu

t‐1

toou

tput‐3 is

prep

ared

Overall

Goal

Project

Purpose

Outpu

t

4

A-285


lishm

ent o

f End

‐to‐End

Early W

arning

System fo

r Natural Disa

ster

Project Image (Pilot A

ctivity

→ Expansio

n Plan)

GAD

RRD

DMH

Ayeyaw

addy

Region

National

Labu

ttaDistrict

Labu

ttaTownship

HlwaSarV

illage Tract

Selected

Three

Villages

Outpu

t 2: Training program will be cond

ucted

for the

officers fo

r the

se organiza

tions

Outpu

t 1: EW sy

stem

includ

ing

equipm

ent for th

ese organizatio

ns

will be im

proved

5Outpu

t 4: Expansio

n Plan

for o

ther

areas w

ill be prep

ared

based

on

the pilot a

ctivity

Outpu

t 3: C

BDRM

Activity

will

be con

ducted

for this v

illage


lishm

ent o

f End

‐to‐End

Early W

arning

System fo

r Natural Disa

ster

Mar

AprMay

Jun

JulAu

gSepOct

Nov

DecJan

FebMar

AprMay

Jun

JulAu

gSepOct

Nov

DecJan

FebMar

AprMay

Jun

JulAu

gSepOct

Nov

DecJan

FebMar

AprMay

Jun

JulAu

gSepOct

Nov

DecJan

FebMar

1st P

hase

2nd Ph

ase

3rd Ph

ase

4th Ph

ase

5th Ph

ase

2013

2014

2015

2016

2017

Ayeyaw

addy

Region

Rakh

ainRe

gion

Expa

nsion Plan

to other areas

Follo

w Up

Follo

w Up

Project

Form

ulation

Sche

dule of P

roject

Overall Sche

dule

6

No

v 2

01

3


lishm

ent o

f End

‐to‐End

Early W

arning

System fo

r Natural Disa

ster

2. Progress of the

Project

(Project Formulation)

2.1 Result o

f Survey

2.2 Im

plem

entatio

n Plan

7


lishm

ent o

f End

‐to‐End

Early W

arning

System fo

r Natural Disa

ster

Project Formulation

Surveys：

Site Survey

Baseline Survey

Capacity Assessm

ent S

urvey

Inform

ation Dissem

ination Survey (M

AHAS

EN)

Interview Survey

Implem

entatio

n Plan

Outpu

t 1：Early

Warning

System Im

provem

ent

Outpu

t 2: C

apacity

Enh

ancement o

f Governm

ent O

fficers

Outpu

t 3: C

apacity

Enh

ancement o

f Com

mun

ity Peo

ple

8

A-286


lishm

ent o

f End

‐to‐End

Early W

arning

System fo

r Natural Disa

ster

2.1 Re

sult of Surveys

1) Site

Survey

2) Baseline Survey

3) Capacity

Assessm

entS

urvey

4) Inform

ation Dissem

ination Survey (M

AHAS

EN)

9


lishm

ent o

f End

‐to‐End

Early W

arning

System fo

r Natural Disa

ster

1) Site

Survey

10

Date

Place

Objectiv

eMarch

18–21

Pathein,Labu

tta

Interviewto

RRD,

DMHandGA

DVisit

tovillagesinLabu

ttaTownship

April

5–l7

Pyapon

,Bogalay

Interviewto

RRD,

DMHandGA

DVisit

tovillagesinBo

galayTownship

April

8–12

Pathein,Labu

tta

Interviewto

RRD,

DMHandGA

DVisit

tovillagesinLabu

ttaTownship

April

26–28

Pathein,Ha

ingGy

iKyun

Commun

itySurvey,

Survey

onlocatio

nsfortidegaugestation

July7–11

Dedaye,Pathein,

Labu

tta,

HaingGy

iKyun

Commun

itySurvey,

Survey

onlocatio

nsfortidegaugestation

Novem

ber2

–7

Novem

ber8

‐11

Pathein,Labu

tta

Interviewto

RRD,

DMHandGA

DPilotcom

mun

itysurvey


lishm

ent o

f End

‐to‐End

Early W

arning

System fo

r Natural Disa

ster

2) Result o

f Baseline Survey

11

Purp

ose

•To

id

en

tify

ch

ara

cte

ristics o

f vill

ag

es to

co

nd

uct p

ilot stu

dy to

en

ha

nce

ea

rly w

arn

ing

syste

m a

t co

mm

un

ity le

ve

l

•To

exp

an

d le

sso

ns le

arn

t fr

om

th

e p

ilot stu

dy a

t th

e s

ele

cte

d v

illa

ge

s to

oth

er

vill

ag

es

Sele

ctio

n of

Vill

ages

for P

ilot S

tudy

3 v

illa

ge

s fo

r P

ilot S

tud

y.

11

vill

ag

e tra

cts

with

71

vill

ag

es.

10

to

wn

sh

ips w

ith

74

5 v

illa

ge

tra

cts

Aya

rwa

dy R

eg

ion

with

26

to

wn

sh

ips

Exp

an

sio

n to

oth

er

vill

ag

es

Cla

ssific

atio

n o

f V

illa

ge

s


lishm

ent o

f End

‐to‐End

Early W

arning

System fo

r Natural Disa

ster

Disaster Characteristics C

arte

(Village / Ind

ividual Profile)

12

A-287


lishm

ent o

f End

‐to‐End

Early W

arning

System fo

r Natural Disa

ster

Crite

ria fo

r Classificatio

n of Villages

Dis

aste

r

Ma

na

ge

me

nt

Fa

cili

tie

s

Co

mm

un

ity

Ba

se

d D

isa

ste

r

Ma

na

ge

me

nt

Activitie

s

Effe

ctive

Tra

nsm

issio

n o

f

Ea

rly W

arn

ing

Early

War

ning

Evac

uatio

n

Prep

ared

ness

Vill

ag

es r

ece

ive

d

Ea

rly W

arn

ing

fro

m

vill

ag

e tra

ct

or

tow

nsh

ip b

y P

ho

ne

Vill

ag

es h

ave

at le

ast o

ne

facili

ty r

ela

ted

to d

isa

ste

r

ma

na

ge

me

nt.

Vill

ag

es h

ave

exp

erie

nce

d s

om

e

activitie

s r

ela

ted

to

dis

aste

r m

an

ag

em

en

t

aft

er

cyclo

ne

Na

rug

is

Characteristics o

f Villages in

Term

s of

Disaster M

anagem

ent

Type

Chara

cte

ristics o

f V

illages in t

erm

s o

f D

isaste

r M

anagem

ent

AV

illa

ge

s h

ave

ca

pa

citie

s a

nd

exp

erie

nce

of

all

thre

e a

sp

ects

of

dis

aste

r m

an

ag

em

en

t, in

clu

din

g e

ffe

ctive

tra

nsm

issio

n o

f e

arly

wa

rnin

g, D

RR

activitie

s a

nd

eva

cu

atio

n fa

cili

tie

s.

B, C

& D

Vill

ag

es h

ave

ca

pa

citie

s o

f e

ffe

ctive

tra

nsm

issio

n o

f e

arly w

arn

ing

,

bu

t n

ee

d to

en

ha

nce

DR

R a

ctivitie

s a

nd

/or

to e

sta

blis

h e

va

cu

atio

n

facili

tie

s.

E,

F &

GV

illa

ge

s h

ave

no

ca

pa

city o

f e

ffe

ctive

tra

nsm

issio

n o

f e

arly w

arn

ing

,

alth

ou

gh

th

ey h

ave

so

me

ca

pa

citie

s o

f D

RR

activitie

s a

nd

/or

eva

cu

atio

n fa

cili

tie

s

HV

illa

ge

s h

ave

no

ca

pa

city a

nd

exp

erie

nce

of a

ll th

ree

asp

ects

of

dis

aste

r m

anagem

ent. It is n

ecessary

to take fundam

enta

l effort

s in

dis

aste

r m

anagem

ent.

Classification of Villages by Three Crite

ria

Typ

e o

f

Vill

ag

e

Vill

ag

es r

ece

ive

d

ea

rly w

arn

ing

fro

m

vill

ag

e tra

ct

or

tow

nsh

ip b

y P

ho

ne

Vill

ag

es th

at h

ave

exp

eri

en

ce

d D

RR

activitie

s a

fter

cyclo

ne

Na

rug

is

Vill

ag

es w

ith

at

lea

st o

ne

fa

cili

ty

rela

ted

to

dis

aste

r

ma

na

ge

me

nt.

No. of

vill

ages.

A15

B11

C5

D14

E5

F2

G4

H14

Locatio

n of Villages

and Cyclone

She

lters

in Labutta

Township

Acco

rdin

g to

GIS

da

ta fro

m

MIM

U,

•T

he

re a

re 5

4 c

yclo

ne

sh

elte

rs

in L

ab

utt

a T

ow

nsh

ip: 1

5

co

mp

lete

d a

nd

39

on

-go

ing

, a

s

of F

eb

rua

ry 2

01

0.

•T

he

re a

re 4

96

vill

ag

es in

La

bu

tta

To

wn

sh

ip a

s o

f 2

01

2.

A-288

Num

ber o

f Villages by Distance from

Cyclon

e Shelters

Sele

cted

Vi

llage

Tra

ct

in L

abut

ta

Tow

nshi

p

With

in 2

Km

B

etw

een

2-4K

mB

eyon

d 4K

mTo

tal N

umbe

r of

Vill

ages

Hlw

a Za

r 10

40

14

Kon

e G

yi

15

410

Labu

tta

Tow

nshi

p 12

716

120

849

6

Pe

op

le in

th

e

vill

ag

es a

re

difficu

lt to

eva

cu

ate

to

sh

elte

r

Pe

op

le in

the

vill

ag

es

ca

n a

cce

ss

to s

he

lte

r

with

in 1

ho

ur

by w

alk

Pe

op

le in

th

e

vill

ag

es c

an

acce

ss to

sh

elte

r w

ith

in

2 h

ou

rs b

y

wa

lkThe Project for Estab

lishm

ent o

f End

‐to‐End

Early W

arning

System fo

r Natural Disa

ster

Crite

ria to

Select P

ilot V

illage

•Village is includ

ed in

the 11

village tracts which are

selected

for the

baseline survey

•Village was affe

cted

by Cyclon

e Nargis

•Village re

presents th

e area

•Village, w

here Cyclone

She

lter w

as con

structed

by

Japane

se Governm

ent

•Village, w

here effe

ctiven

ess a

nd issues of p

ilot

activ

ities are easily und

erstoo

d (size

, ethnic, re

ligion

and Unity etc.)

•Village, w

here pilot a

ctivities are easily co

nducted

(access, unity and

leadership et c.)

18


lishm

ent o

f End

‐to‐End

Early W

arning

System fo

r Natural Disa

ster

Result of Selectio

n

19

Township

Village

tract

Village

Popu

latio

nAc

cess from

major Tow

nRe

ligious

Grou

p /

Ethn

ic

Grou

p

Type

Labu

tta

Hlwa

Sar

HlwaSar

1,47

62 ho

urs from

Labu

ttaby Boat

Budd

hist

Barm

aA

KwaKw

aLay

602

3.5 ho

urs from

Labu

ttaby Boat

Christia

nKayin

A

Shwe

Kyun

Thar

677

2 ho

urs from

Labu

ttaby Boat

Budd

hist

Barm

aB


lishm

ent o

f End

‐to‐End

Early W

arning

System fo

r Natural Disa

ster

3) Result o

f Capacity

Assessm

ent

•Capacity assessm

ent w

as con

ducted

in order to

prep

are and im

plem

ent h

uman

resources

developm

ent a

ctivities on EW

S.•Target officers are listed

in th

e next slide.

•The same qu

estio

nnaire was used for a

ll interviews.

20

A-289


lishm

ent o

f End

‐to‐End

Early W

arning

System fo

r Natural Disa

ster

Num

ber o

f officers interviewed

21

Depa

rtmen

tsNo. of O

fficers

National

Governmen

tOfficers

of RRD

and

DMH

10

Officers of M

DPAmem

ber o

rganiza

tions

20

Ayeyarwaddy

Region

Officers of R

RD and

DMH

10

Officers of m

embe

r organiza

tions of D

M com

mittee

5

Labu

tta

District

Officers of R

RD and

GAD

5

Officers of m

embe

r organiza

tions of D

M com

mittee

5

Labu

tta

Township

Administrator a

nd officers of tow

nship

2

Officers of m

embe

r organiza

tions of D

M com

mittee

3

HlwaSar

Village Tract

Administrator

1

Mem

bers of D

M com

mittee

3

Village

Administrator,10

0 ho

useh

olds leader

2

Total

66


lishm

ent o

f End

‐to‐End

Early W

arning

System fo

r Natural Disa

ster

Key fin

dings b

y capacity assessm

ent

22

RRD

DMH

othe

r na

tiona

l agen

cies

Region

Distric

tTownship

Village

Tract/

Village

Know

ledge on

DR

MA

BD

CC

CC

Opp

ortunity to

participate

DRM training

AA

DD

EC

E

Und

erstanding

of Roles on

DRM

AA

EE

EE

E

A (High) E (Low

)


lishm

ent o

f End

‐to‐End

Early W

arning

System fo

r Natural Disa

ster

Key challenges on EW

S (m

ajor answers)

•Im

provem

ent o

f equ

ipment / sy

stem

to transm

it accurate inform

ation to peo

ple

•Aw

aren

ess e

nhancement o

f peo

ple

•Enhancem

ent o

f forecastin

g capacity

•Enhancem

ent o

f collabo

ratio

n with

related

organizatio

ns•Hu

man

resources d

evelop

ment

23


lishm

ent o

f End

‐to‐End

Early W

arning

System fo

r Natural Disa

ster

4) Survey Re

sult of W

arning

Dissem

ination

(in case of Cyclone

MAH

ASEN

)

•Actual con

ditio

n of warning

dissem

ination was

surveyed

through interviews to;

DMH (NPT, PTN

), RR

D (NPT, PTN

, Labutta),

GAD (NPT, PTN

, Labutta

District/TS, H

lwaSarV

T,some villages)

•Targeted

warnings w

ere the weather con

ditio

ns and

warning

messages issue

d by DMH (NPT) from M

ay 6

to M

ay 16 20

13

24

A-290


lishm

ent o

f End

‐to‐End

Early W

arning

System fo

r Natural Disa

ster

Find

ing 1

25

Agen

cies

Num

ber o

f Fax

Received

DMH (NPT)

(Sent 2

8 Faxes)

RRD (NPT)

3GA

D (NPT)

0DM

H (Pathe

in)

26RR

D (Pathe

in)

7GA

D (Pathe

in)

7RR

D (Labutta

District)

4GA

D(Labutta

District)

14GA

D (Labutta

Township)

8


lishm

ent o

f End

‐to‐End

Early W

arning

System fo

r Natural Disa

ster

Find

ing 2

26

Sent from

DM

H (NPT

)Re

ceived

by

DMH (Pathe

in)

Time

(min)

14:00

15:04

64

14:00

16:09

129

13:00

14:19

79

06:00

07:37

97

13:30

14:42

72

06:00

07:24

84

14:30

15:17

47

19:00

20:19

79

07:00

07:29

29

13:00

16:03

183

18:00

19:55

115

06:00

07:21

81

13:00

16:02

182

Sent from

DM

H (NPT

)Re

ceived

by

DMH (Pathe

in)

Time

(min)

19:00

20:11

71

06:00

10:17

257

10:00

14:12

252

13:00

18:17

317

16:00

18:42

162

19:00

20:03

63

22:00

22:44

44

06:00

09:30

210

10:00

12:57

177

12:00

13:27

87

16:00

18:54

174

20:30

20:57

27

Average Time

123


lishm

ent o

f End

‐to‐End

Early W

arning

System fo

r Natural Disa

ster

Find

ing 3

27

Time of Receipt

Time of

Dissem

ination

DMH(NPT)

‐May 11, 201

36:00

am

DMH (Pathe

in)

7:37

am

??

GAD (Labutta

District)

9:09

am10

:20 am

GAD (Labutta

Township)

9:23

am

1:00

pm

GAD (PyinsaluSub‐

Township)

1:30

pm

2:00

pm

Village Tract

5:00

pm

5:30

pm

Village

5:50

–6:30

pm

‐


lishm

ent o

f End

‐to‐End

Early W

arning

System fo

r Natural Disa

ster

2.2 Im

plem

entatio

n Plan

Outpu

t 1：Early

Warning

System Im

provem

ent

Outpu

t 2: C

apacity

Enh

ancement o

f Governm

ent O

fficers

Outpu

t 3: C

apacity

Enh

ancement o

f Com

mun

ity Peo

ple

28

A-291


lishm

ent o

f End

‐to‐End

Early W

arning

System fo

r Natural Disa

ster

Outpu

t 1: Early W

arning

System Im

provem

ent

1) Role and Re

spon

sibility

2) Con

tents o

f Warning

Message

3) Rou

te of Information Dissem

ination

4) Equ

ipmen

t for Com

mun

ication

29


lishm

ent o

f End

‐to‐End

Early W

arning

System fo

r Natural Disa

ster

1) Role and Re

spon

sibility

•National N

atural Disa

ster Preparedn

ess C

entral Com

mittee

(NNDP

CC)

•National N

atural Disa

ster Preparedn

ess M

anagem

ent W

ork

Committee

•DM

H, M

inistry of Transpo

rt•

RRD, M

inistry of Social W

elfare, Relief a

nd Resettle

ment

•Ministry of Information

•Ministry of Foreign

Affa

irs•

Region

/State Natural Disa

ster Preparedn

ess C

ommittee

•GA

D at Region/State, District, and Township level

30

Role and

respon

sibility fo

r EW will be furthe

r discussed and clarified

in th

e 2n

dYear.


lishm

ent o

f End

‐to‐End

Early W

arning

System fo

r Natural Disa

ster

2) Con

tents o

f Warning

Message

31

Maxim

um

sto

rm s

urg

e is

6 to 8

feet in

Sittw

eD

istr

ict.


lishm

ent o

f End

‐to‐End

Early W

arning

System fo

r Natural Disa

ster

Recommen

datio

n

Essential Information in th

e Warning

Message

•WHE

RE: A

rea, District, Re

gion

•WHE

N: A

pproximate tim

e du

ratio

n (from

xxh

to xxh)

•HO

W

: Estim

ated

highe

st tide

(m) against M

ean Sea

Level/N

ormal High Tide

Level

•Im

portan

t Information: High tid

e tim

e (Sou

rce: Yam

amoto)

32

Warning

message will be im

proved

through

the project a

ctivity

in th

e 2n

dYear.

A-292


lishm

ent o

f End

‐to‐End

Early W

arning

System fo

r Natural Disa

ster

Tide

Level M

onito

ring

Hai

ngG

yiK

yun 24km

Hai

ngG

yiK

yun

Labu

tta

Path

ein

33

Hlw

aSa

r


lishm

ent o

f End

‐to‐End

Early W

arning

System fo

r Natural Disa

ster

Installatio

n of Tide Ga

uge Station

at Haing

GyiKyun


lishm

ent o

f End

‐to‐End

Early W

arning

System fo

r Natural Disa

ster

Chief M

inister

Office

3) Rou

te of Information Dissem

ination

35

GAD

RRD

DMH

Region

al

National

District

Township

Village

Tract

Village

Line

Ministrie

s / Dep

artm

ents

Med

ia

Presiden

t Office

Ministry of

Defense

Resid

ents

Tel/F

ax/M

obile

Tel/F

ax

/Mobile

/SS

BTel/F

ax/M

obile

Tel/F

ax/M

obile

Tel/F

ax/M

obile

Tel/M

obile

/Messenger

Mobile

/Messenger

Mobile

/Messenger/

Speaker

Tel/F

ax/M

obile

Tel/F

ax

/Mobile

/SS

B

Tel/F

ax/M

obile

/

Messenger

TV

/Radio


lishm

ent o

f End

‐to‐End

Early W

arning

System fo

r Natural Disa

ster

4) Equ

ipment for Com

mun

ication

36

GAD

RRD

DMH

Region

al

National

District

Township

Village

Tract

Village

MRT

V

Resid

ents

Tel/F

ax/

SS

B/

Sate

llite

Tel/F

ax

SS

B

Tel/F

ax

SS

B

Mobile

SS

BM

obile

Phone

with A

nte

nna

Tel/F

ax/S

SB

Tel/F

ax/S

SB

Tel/F

ax/S

SB

Tel/F

ax/

SS

B/

Sate

llite

Tel/F

ax/S

SB

/Sate

llite

Tel/F

ax/S

SB

/Sate

llite

Optical

Fib

er

Optical

Fib

er

Dedic

ate

d

Lin

e

Dedic

ate

d

Lin

e

Dedic

ate

d

Lin

e

Optical F

iber

or

W-L

AN

Laud/H

andy

Speaker

A-293


lishm

ent o

f End

‐to‐End

Early W

arning

System fo

r Natural Disa

ster

List of Equ

ipment

•Please re

fer to the list o

f equ

ipment

•Equipm

ent is p

urchased

and

installed by Ja

pane

se

side. (Initia

l cost is o

wne

d by Ja

pane

se side

)•Ope

ratio

n/mainten

ance cost is o

wne

d by M

yanm

ar

side

•Po

wer su

pply has to

be secured by M

yanm

ar side

.•Althou

gh th

e solar system is installed for the

eq

uipm

ent a

t village tract a

nd village level, po

wer

supp

ly has to

be secured by M

yanm

ar side

especially

durin

g rainy season

.37


lishm

ent o

f End

‐to‐End

Early W

arning

System fo

r Natural Disa

ster

List of Equ

ipment

38

Satellite

SSB

Inform

ation

Sharing

RRD (NPT)

IPSTAR

con

tract/

PC/IP‐Fax/IP‐Pho

neO/M

cost

SSB Equipm

ent

Optical fibe

r con

tract


neO/M

cost

RRD (PTN

)IPSTAR

con

tract/


neO/M

cost

SSB Equipm

ent

Dedicatedteleph

one

line contract

O/M

cost

RRD (Labutta)

‐SSB Equipm

ent

Dedicatedteleph

one

line contract

O/M

cost

DMH (NPT)

‐‐

Optical fibe

r con

tract


neO/M

cost

DMH (PTN

)‐

‐De

dicatedteleph

one

line contract

O/M

cost


lishm

ent o

f End

‐to‐End

Early W

arning

System fo

r Natural Disa

ster

39

Satellite

SSB

Inform

ation

Sharing

GAD (NPT)

IPSTAR

con

tract/


neO/M

cost

SSB Equipm

ent

Optical fibe

r con

tract


neO/M

cost

GAD(PTN

)IPSTAR

con

tract/


neO/M

cost

SSB Equipm

ent

Dedicatedteleph

one

line contract

O/M

cost

GAD (Labutta

District)

‐SSB Equipm

ent

Dedicatedteleph

one

line contract

O/M

cost

GAD (Labutta

Township)

‐SSBEquipm

ent

‐

Village

Tract

‐SSBEquipm

ent

Solar S

ystem

Electricity

supp

ly

‐

3 Villages

‐‐

Mob

ile Pho

neLoud

/Handy

Spe

aker

Solar S

ystem

O/M

cost

Electricity

supp

lyThe Project for Estab

lishm

ent o

f End

‐to‐End

Early W

arning

System fo

r Natural Disa

ster

DMH (O/M

cost, Electricity

supp

ly)

•Co

mmun

ication with

MRT

V•Tide

Gauge at H

aing

GyiKyun(w

ith Solar System)

40

A-294


lishm

ent o

f End

‐to‐End

Early W

arning

System fo

r Natural Disa

ster

Outpu

t 2: C

apacity

Enh

ancement o

f Go

vernment O

fficers

1) Target o

f Hum

an Resou

rces Develop

men

t (HR

D)

Activ

ity2) On the Job Training

of W

orking

Group

Mem

bers

3) HRD

Sem

inar

4) Inform

ation Transm

ission Exercise

5) Sched

ule

41


lishm

ent o

f End

‐to‐End

Early W

arning

System fo

r Natural Disa

ster

1) Ta

rget of H

uman

Resou

rces

Developm

ent (HR

D) Activity

•Capacity Enh

ancement o

f officers from

National G

ov.,

Ayeyarwaddy

Region

al Gov. and

Pilot A

rea on

Early

Warning

System

•Hu

man

Resou

rces Develop

ment o

n DR

M at

Ayeyarwaddy

Region

al level.

42

1.On the Job Training

of W

orking

Group

Mem

bers

2.HR

D Seminar

3.Inform

ation Transm

ission Exercise


lishm

ent o

f End

‐to‐End

Early W

arning

System fo

r Natural Disa

ster

2) OJT of W

orking

Group

Mem

bers

Mem

ber o

f Working

Group

(5 –10

mem

bers)

•RR

D: Pathe

in, Labutta

District

•DM

H: Pathe

in•GA

D: Pathe

in, Labutta

District / To

wnship

•Other officers

Gene

ral

•OJT of o

fficers to

be in charge for D

RM•Work / d

iscuss c

losely with

JICA

expert team

•Involve officers from national gov.agencies a

nd

pilot a

rea

43


lishm

ent o

f End

‐to‐End

Early W

arning

System fo

r Natural Disa

ster

Working

Group

Activities

Activ

ities

•Establish

/ op

erate Early

Warning

System (R

RD)

•Prep

are manual / m

odule for E

WS (RRD

)•Im

prove warning

message (D

MH)

•Install / familiarize

com

mun

ication eq

uipm

ent

(RRD

)•Install / m

aintain tid

e gauge station (DMH)

•Im

plem

ent H

RD se

minar / exercise (R

RD)

•Prep

are expansion (promotion) plan (RRD

)

44

A-295


lishm

ent o

f End

‐to‐End

Early W

arning

System fo

r Natural Disa

ster

3) HRD

Sem

inar

Gene

ral

•2 seminars in July 201

4•Seminar at N

ay PyiTaw: 50 participants

•Seminar at P

athe

in: 50 participants

Contents

•Mechanism

of m

ajor disa

sters

•Lesson

s learned

from

past d

isaster experiences on

EWS

•Establish

ed EWS at Ayeyarw

addy

Region

•Progress of activities at p

ilot a

rea

45


lishm

ent o

f End

‐to‐End

Early W

arning

System fo

r Natural Disa

ster

4) Inform

ation Transm

ission Exercise

Gene

ral

•To evaluate validity

of EWS / skills of o

fficers on

equipm

ent a

nd sy

stem

s•Sche

duled in Octob

er 201

4Co

ntents

•Exercise to

transm

it warning

message issued

by

DMH Nay PyiTaw to

pilot com

mun

ity based

on

EWS manual

•Evaluatio

n meetin

g to im

prove EW

S and its m

anual

46


lishm

ent o

f End

‐to‐End

Early W

arning

System fo

r Natural Disa

ster

5) Sched

ule of HRD

Activity

47


lishm

ent o

f End

‐to‐End

Early W

arning

System fo

r Natural Disa

ster

Outpu

t 3: C

apacity

Enh

ancement o

f Co

mmun

ity Peo

ple

1) Goal and

Activities on CB

DRM

2) TOT

Worksho

p3) CBD

RM W

orksho

p4) Sched

ule

48

A-296


lishm

ent o

f End

‐to‐End

Early W

arning

System fo

r Natural Disa

ster

1) Goal and

Activities of C

BDRM

Activity

•Go

al

–To enh

ance th

e capa

city of d

issemination of th

e early

warning

and

respon

se to

the disaster in

the pilot v

illages

–To develop

expan

sion

plan to other villages in

pilo

t area

by creating the mod

el of TOT an

d CB

DRM activities

•Project A

ctivities

1.TO

T Worksho

p for V

illage Tract D

isaster M

anagem

ent

Committee

2.CB

DRM W

orksho

ps fo

r pilot villages (5

times×3villages)

3.Prep

aration and revisio

n CB

DRM M

aterial for TOT

and

CB

DRM

worksho

ps

4.De

velopm

ent o

f expansio

n plan

49


lishm

ent o

f End

‐to‐End

Early W

arning

System fo

r Natural Disa

ster

Desig

n of Activities of C

BDRM

50

JICA Team

and

Subcon

tractor(CD

A )

Village Tract Disa

ster

Managem

ent C

ommittee

Pilot V

illage

Pilot V

illage

Pilot V

illage

・RR

D Labu

ttaDistrict

・Township

GAD

2. C

BD

RM

W

ork

sh

op

sCo

ord

ina

tio

n

3. P

rep

ara

tio

n a

nd

Re

vis

ion

of C

BD

RM

Ma

teria

ls1

. T

OT

W

ork

sh

op

Village

Village

4. E

xp

an

sio

n P

lan

Pilo

t A

rea


lishm

ent o

f End

‐to‐End

Early W

arning

System fo

r Natural Disa

ster

2) TOT

Worksho

p

•Target: Village Tract Disa

ster M

anagem

ent C

ommittee

(VTD

MC) m

embe

rs Facilitator o

f CBD

RM

Program of T

OT Worksho

p

51

Main Co

nten

ts1s

tda

y・Ba

sic kno

wledge of disa

ster and

disaster in

Ay

eyarwaddy

region

・Outline of CBD

RM

2ndda

y・Participatory disaster m

anagem

ent p

lann

ing

(evacuationplan

etc.)

3rdda

y ・Evacuatio

n exercise

・Mainstreaming of disa

ster m

anagem

ent


lishm

ent o

f End

‐to‐End

Early W

arning

System fo

r Natural Disa

ster

3) CBD

RM W

orksho

ps

•CB

DRM worksho

ps are designe

d to enh

ance th

e capacity of the

resid

ent o

n DR

M

•Five times CBD

RM worksho

ps are con

ducted

in each

pilot v

illage

•Target of C

BDRM

activities: 50 pe

rson

s at e

ach village

•Re

visio

n of CBD

RM m

aterial

•Prep

aration of expansio

n plan

through Stud

y Visit

52

A-297


lishm

ent o

f End

‐to‐End

Early W

arning

System fo

r Natural Disa

ster

Program of C

BDRM

Worksho

ps

Conten

ts

1st

・Ba

sic Kno

wledgeof disa

ster and

disa

ster in

Ay

eyarwaddy

region

・Introd

uctio

n of CBD

RM activities

2nd・Participatory commun

ity risk assessm

ent

・Participatory disaster risk m

anagem

ent p

lann

ing

3rd・Prep

aration of the

evacuation exercise

・Co

mmun

ity‐based

infrastructure plann

ing

4th・Training

for e

vacuation exercise

(First A

id, SAR

, food

aid)

5th・Evacuatio

n exercise

・Evaluatio

n of evacuation exercise

53


lishm

ent o

f End

‐to‐End

Early W

arning

System fo

r Natural Disa

ster

4) Sched

ule of CBD

RM Activities

2014

Overall sche

dule

PilotV

illages

Feb.

★TO

TWorksho

pMar.

CBDR

M W

orksho

psCB

DRM W

S for 1

stVillage

Apr.

(Oncea mon

th )

May

Jun.

Jul.

Aug.

Sep.

Oct.

★

Nov.

54

CBDR

M W

S for 2

nd& 3

rdVillage

(Once a mon

th)

Inform

ation Transm

ission

Exercise/Study

visit

Commun

ityActiv

ity based

on

DRM plan

*Expansio

n and Dissem

ination plan

will be de

velope

d from

201

5


lishm

ent o

f End

‐to‐End

Early W

arning

System fo

r Natural Disa

ster

3. 2

ndPilot R

egion/State

55


lishm

ent o

f End

‐to‐End

Early W

arning

System fo

r Natural Disa

ster

2ndPilot R

egion/State

•Ra

khineState will be 2n

dpilot state.

•The activ

ities of R

akhine

state will start in February

2014

.

•Security cond

ition

will be mon

itored.

A-298


lishm

ent o

f End

‐to‐End

Early W

arning

System fo

r Natural Disa

ster

4. Im

portant M

eetin

g

57


lishm

ent o

f End

‐to‐End

Early W

arning

System fo

r Natural Disa

ster

Meetin

g Re

cord (1

)

Nam

e of

Meetin

gDa

tePlace

Conten

tsRe

marks

Kickoff

meetin

g12

Mar

NPT

Discussio

n of

the Inception

repo

rtICR was accep

ted

by JC

Cmeetin

g

PIC

Meetin

g26

Jul

NPT

Selection of Pilot v

illage

Commun

icationeq

uipm

ent

Tidal gauge station

JICA team

discussed with

JIC

A HQ

PIC

Meetin

g29

Jul

PTN

Selection of Pilot v

illage

Commun

icationeq

uipm

ent

Tidal gauge station

58


lishm

ent o

f End

‐to‐End

Early W

arning

System fo

r Natural Disa

ster

Meetin

g Re

cord (2

)

Nam

e of

meetin

gDa

tePlace

Conten

tsRe

marks

PIC

meetin

g10

Oct

PTN

Progress of w

ork

PICin NPT

was

done

RRD

and

DM

H separately.

PIC

meetin

g31

Oct

NPT

Discussio

n of equ

ipmen

t, pilot

village and

activities

PCI

meetin

g1 Nov

PTN

Discussio

n of equ

ipmen

t, pilot

village and

activities

2ndJCC

meetin

g14

Nov

NPT

Discussio

n of activities

of 1

styear

Approval of activities of 2

ndyear

59


lishm

ent o

f End

‐to‐End

Early W

arning

System fo

r Natural Disa

ster

5. PDM

60

A-299


lishm

ent o

f End

‐to‐End

Early W

arning

System fo

r Natural Disa

ster

Revisio

n PD

M

•Cu

rrent P

DM is agreed be

tween Myanm

ar and

Japane

se side

s on De

cembe

r 10t

h, 201

2.•Some of indicators and

a te

rm sh

all be de

term

ined

by JC

C.

61


lishm

ent o

f End

‐to‐End

Early W

arning

System fo

r Natural Disa

ster

Overa

ll G

oal

Pro

ject P

urp

ose

Ou

tpu

ts

Activitie

s

Ind

ica

tors In

pu

ts

Means

of

Verifica

tio

n

Import

ant

Assu

mp

tio

n

Pre

-

Conditio

n

Project D

esign Matrix

(PDM

)

62


lishm

ent o

f End

‐to‐End

Early W

arning

System fo

r Natural Disa

ster

Indicators

Outpu

t 2

More than

x%of governm

ent a

gencies related

to disa

ster

managem

ent p

articipates in

training

/drill on early

warning

system

for n

atural disa

ster organize

d by th

e project

Outpu

t3More than

x%of com

mun

ities in th

e pilot a

reas participate in

training

/drills of evacuation for com

mun

ityEvacuatio

n centers a

nd ro

utes in

more than

y%of th

e pilot a

reas

are de

signe

d and inform

ed m

ore than

Z%of th

e commun

ities

63


lishm

ent o

f End

‐to‐End

Early W

arning

System fo

r Natural Disa

ster

Change th

e Term

s

•Myanm

ar Disa

ster Preparedn

ess A

gency (M

DPA)

May 201

3•National D

isaster Preparedn

ess C

entral Com

mittee

•National D

isaster Preparedn

ess M

anagem

ent

Working

Com

mittee

•10

sub‐committee

64

A-300


lishm

ent o

f End

‐to‐End

Early W

arning

System fo

r Natural Disa

ster

6. Sched

ule

65


lishm

ent o

f End

‐to‐End

Early W

arning

System fo

r Natural Disa

ster

Sche

dule of P

roject

Mar

AprMay

Jun

JulAu

gSepOct

Nov

DecJan

FebMar

AprMay

Jun

JulAu

gSepOct

Nov

DecJan

FebMar

AprMay

Jun

JulAu

gSepOct

Nov

DecJan

FebMar

AprMay

Jun

JulAu

gSepOct

Nov

DecJan

FebMar

1st P

hase

2nd Ph

ase

3rd Ph

ase

4th Ph

ase

5th Ph

ase

2013

2014

2015

2016

2017

Ayeyaw

addy

Region

Rakh

ainRe

gion

Expa

nsion Plan

to other areas

Follo

w Up

Follo

w Up

Project

Form

ulation

JICA Team

will re

start w

ork in Feb

ruary 20

14

66

Fe

b 2

01

4


lishm

ent o

f End

‐to‐End

Early W

arning

System fo

r Natural Disa

ster

7. Con

firmation

67


lishm

ent o

f End

‐to‐End

Early W

arning

System fo

r Natural Disa

ster

Confirm

ation

•Selection of Pilot C

ommun

ityThree villages

•Co

mmun

ication Equipm

ent / System

List of e

quipmen

tOpe

ratio

n and mainten

ance

•Tidal G

auge Statio

n in Haing

GyiKyun

Installatio

n of tidal gauge

Ope

ratio

n and mainten

ance

•2n

dyear’s activates

68

A-301

Lis

t o

f In

itia

l C

ost

an

d O

&M

Co

st

for

Ea

rly W

arn

ing

Dis

se

min

atio

n a

nd

Tid

e G

au

ge

Sta

tio

n

Unit C

ost

Unit

Q'ty

Cost

Curr

ency

Unit C

ost

Unit

Q'ty

Cost

Curr

ency

Unit C

ost

Unit

Q'ty

Cost

Unit

1.1

SS

B S

hort

Wave R

adio

Syste

m

　8 S

ets

(G

AD

:5、

RR

D:3

)3,5

06

US

$/s

et

828,0

48

US

$

Ele

ctr

icity s

upply

cost

especia

lly for

vill

age tra

ct

is n

ecessary

1.2

Sate

llite

Com

munic

ation S

yste

m

　4 S

ets

(G

AD

:2, R

RD

:2)

1,4

50

US

$/s

et

45,8

00

US

$6,0

00

US

$/s

et

424,0

00

US

$3,1

80

US

$/y

ear

412,7

20

US

$/y

ear

2.1

Str

ength

ein

g o

f C

om

munic

ation

at N

ayP

yiT

aw

3 S

ets

(G

AD

, R

RD

, D

MH）

1,4

50

US

$/s

et

34,3

50

US

$600

US

$/y

ear

31,8

00

US

$/y

ear

2.2

Str

ength

enin

g o

f C

om

munic

ation

at P

ahte

in a

nd L

abtta

2 A

reas (

Path

ein

, Labutta)

3,0

00

US

$/a

rea

26,0

00

US

$1,2

00

US

$/y

ear

22,4

00

US

$/y

ear

1)

Insta

llation o

f O

ptical F

iber

Cable

20,0

00

US

$/s

et

120,0

00

US

$5,0

00

US

$/tim

e2

10,0

00

US

$/y

ear

2 tim

es/y

ear

(in c

ase o

f

failu

re)

2)

Media

Convert

er

10,5

53

US

$/s

et

110,5

53

US

$

4.1

MP

T M

obile

Phone N

etw

ork

6 S

ets

(3 v

illages *

2)

404

US

$/s

et

62,4

22

US

$600

US

$/y

ear

63,6

00

US

$/y

ear

4.2

Info

rmation D

issem

ination to

Resid

ents

(3 v

illages *

2)

2,7

99

US

$/s

et

616,7

91

US

$

1.1

Insta

llation

88,4

23

US

$/s

et

188,4

23

US

$25,0

00

US

$/s

et

125,0

00

US

$

1.2

O&

ME

lectr

icity s

upply

cost is

necessary

US$

US$

Yen

Yen

US$

US$

Yen

Yen

-

179,

846

17,9

97,1

48

- -

2. T

ide G

auge S

tation

1. T

ide G

auge

Sta

tion

-

-

Tota

l (w

ith 1

5% fo

r set

up)

75,0

00

7,50

5,25

0

-

3. C

om

munic

ation

with M

edia

(O

ptical

Fib

er)

--

4. C

om

munic

ation

with V

illage P

eople

- --

1. B

ackbone

Com

munic

ation L

ine

--

2. In

form

ation

Sharing a

t E

ach

Level

-

1. E

arly W

arn

ing D

issem

ination

Initia

l C

ost (e

quip

ment)

Item

Conte

nts

Initia

l C

ost (e

xcept fo

r equip

ment)

O&

M C

ost

Rem

ark

s

Tota

l15

6,38

751

,000

15,6

49,6

945,

103,

570

A-302

Equipment List1 US$ = 1090 kyat

1. Early Warning Dissemination System 1 US$ = 100.07 yenNo. Name of Equipment Currency Q'ty Unit Price Total US$1 Backbone Communication Line

1.1 SSB Shortwave Radio SystemImmovable HF Radio (IC-7000) JPY 8 176,400 1,411,200 14,102Outdoor Antena (1/2 wavelength dipople) JPY 8 41,700 333,600 3,334Outdoor Coaxial Cable (30m length) JPY 8 6,600 52,800 528Stabilized DC power supply JPY 8 26,040 208,320 2,082Solar power generation system JPY 1 500,000 500,000 4,99715% for import 3,007Total 28,048

1.2 Satellite Communication System1) IPSTAR Satellite Equipment

Antenna ANT MountIDU(ATA)ODU

2) Satellite Communication DeviceSwitch USD 4 150 600 600IP Telephone/Fax USD 4 300 1,200 1,200PC USD 4 1,000 4,000 4,000Total 5,800

2 Information Sharing at Each Level2.1 Strengthening of Communication at NPT

Router USD 3 150 450 450IP Telephon/Fax USD 3 300 900 900PC USD 3 1,000 3,000 3,000Total 4,350

3 Communication with Media3.1 Optical Fiber Network (DMH-MRTV)2) Equipment for Media Converter

(DMH）7801 FR 1R Multi-Frame JPY 1 242,000 242,000 2,418Redundance Power Supply for 7801 FR JPY 1 87,000 87,000 869SD Elec to Opti JPY 1 251,000 251,000 2,508(MRTV: ReBroadcast station)7801 FR 1R Multi-Frame JPY 1 242,000 242,000 2,418Redundance Power Supply for 7801 FR JPY 1 87,000 87,000 869SD Opti to Elec JPY 1 147,000 147,000 1,469Total 10,553

4 Communication with Village People4.1 MPT Mobile Phone Network

CDMA450 High gain antena kyat 6 80,000 480,000 440CDMA450 Immovable Phone kyat 6 60,000 360,000 330CDMA450 Sim Card kyat 6 300,000 1,800,000 1,651Total 2,422

4.2 Information Dissemination to Residents1) Loud Speaker / Handy Speaker

Trumpet Speaker for outside installation JPY 12 18,900 226,800 2,268Amplifier for Speaker JPY 6 33,600 201,600 2,016Microphone JPY 6 26,250 157,500 1,575Handy Speaker JPY 6 18,900 113,400 1,1343m Pole JPY 6 20,000 120,000 1200Total 8,193

2) Solar System Power SupplySolar Panel (100w) with stand JPY 6 60,000 360,000 3600Solar Power contraller (Inverter) JPY 6 80,000 480,000 4800Battery (12V 120AH) JPY 6 33,000 198,000 198Total 8,598Total 67,964Total (with 15% for setup) 78,159

Rental

A-303

Equipment List1 US$ = 1090 kyat

2. Tide Gauge Station 1 US$ = 100.07 yenNo. Name of Equipment Currency Q'ty Unit Price Total US$1 Tide Gauge Station

Radiowave Tide Gauge (KRG-10) JPY 1 1,080,000 1,080,000 10,792Data Logger (BL-5153) JPY 1 990,000 990,000 9,893DCP Transmitter / Antena (GX-1.0J) JPY 1 900,000 900,000 8,994Solar Power Generation System JPY 1 1,800,000 1,800,000 17,987Installation Pole / Steel Case JPY 1 1,620,000 1,620,000 16,18915% for import 9,578Supervisor from Japan JPY 1 1,500,000 1,500,000 14,990Total 88,423Total 88,423Total (with 15% for setup) 101,687

A-304

Comparativ

e Ch

art o

f Com

mun

ication Metho

d

Item

Tel/Fax

Mob

ile Pho

neIP‐SAT

　Ku

－Ba

ndSatellite com

mun

ications

IP‐SAT

　C‐Ba

ndSatellite com

mun

ications

SSB Shortw

ave Ra

dio

System

VHF Ra

dio System

Reliability

High

High

‐ Med

ium

Med

ium

High

High

‐ Med

ium

High

Initial cost

Low Cost:

Network by

MPT

only

term

inal cost

Low Cost:

Network by

MPT

High

Cost:

USD

4,500

/set

High

Cost:

USD

6,500

/set

High

‐ Med

ium Cost:

USD

3,00

0/set

Very High Co

st:

more than

USD

50,000

Mainten

ance

cost /year

Low Cost:

** kyat/min (C

all charge)

Low Cost:

** kyat/min (C

all charge)

High

Cost:

USD

600

(Con

tract fee)

50 kyat/min (C

all charge)

High

Cost:

USD

200

(Activation)

USD

240

x12m

onths =

USD

2,88

0 (Ded

icated

,un

limite

d)

not n

ecessary

(Electricity

supp

ly is

necessary)

not n

ecessary

(Electricity

supp

ly is

necessary)

Installatio

nInstalled by

MPT

Installed by

MPT

Installed by

MPT

Agent

Installed by

MPT

Agent

Installed by

User

Installed by

User /

Constructio

n work is

necessary includ

ing relay

station.

O&M

not n

ecessary

not n

ecessary

Ope

rated by

User /

Mainten

ance su

pport b

yMPT

Ope

rated by

User /

Mainten

ance su

pport b

yMPT

O&M by User /

Training

is necessary

O&M by User (Difficult) /

Mainten

ance of h

igh steel

tower is necessary

Scalab

ility

Easy

Easy

Easy but costly

Easy but con

stly

Med

ium (n

eed technical

know

‐how

)Difficult

Means of

Tran

smission

Voice, Fax

Voice, Text

Voice, Fax, D

ata

(192

kbps)

Voice, Fax, D

ata

(128

kbps)

Voice

Voice

Merit

High

Reliability / E

asy /

Low Cost (initial and

O&M)

/ used as m

ain line

Easy / Low Cost (initial and

O&M)

used

as m

ain line

High

reliability /

used

as m

ain line

Low Cost (O&M) /

used

as sup

port line

High

reliability /

used

as sup

port line

Demerit

unstable during

emergency situaion du

e to

congestio

n

unstable during

emergency situatio

n du

eto con

gestion

/ unstable at Ayeyarw

addy

unstable during he

avy

rainfall / H

igh Co

st (initia

land O&M)

High

Cost (initial and

O&M)

noisy

and

unstable

depe

nding on

state of

space / n

eed technical

know

‐how

High

Cost (initial and

O&M) / need technical

know

‐how

A-305

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Pilot 1

Pilot 2

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A-312

��

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)��%)� �&��.�2��&&�) �-#

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X

XX

XX

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X

X; Target Points

X

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Discussion about warning message

at DMH HQs from July 1st – 9th

��

�,

Information Number

��"�� &�8�� --�

��

��"�� &�8�� --�

Movement andStorm wind area

Landfall point(Where, When)

Storm wind area(How)

Squally weather forAffect Coast

Storm Surge

General caution

Advisory

��

�:

Cause and Effect

Where, When, How

Latest ObservedRainfall data

Warning Number

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• Role of GAD Clarification of actions to be taken

• Role of RRD Clarification of actions to be taken

It is necessary for DMH and RRD to define the alert level by which GAD

can judge to issue evacuation information.

��"�� &�8�� --�

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A-313

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24km

Haing Gyi Kyun

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Tel/Fax/SSBTel/Fax/

SSB

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Optical

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Labutta District

KwaKwaLay Shwe Khun Thur

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Labutta Township

Hlwa Sar Village

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Ayeyawaddy

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Labutta District


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Labutta Township

Hlwa Sar Village

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A-320

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RRD GADNational

Ayeyawaddy

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Labutta District


Bottom to Top

12:12:38

12:37 12:20

Labutta Township

Hlwa Sar Village

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11:4612:15

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State

Select 9 Village Tracts from 3

Townships

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of Natural Hazard Risk

Record of Natural Hazard in

the past in Rakhine State

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DMH

Conduct Baseline Survey at

Village Level

Conduct CBDRM Activities

Select Pilot Villages

Disseminate CBDRM

Activities to Other Villages

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2015

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Population

No. of

Village

Kyaukpyu KyaukpyuThea Tan 1,010 4

Thea Chaung 2,456 5

Kin Myauk 1,473 7

Sittwe MyebonAh Lei Kyun 835 1

Kyet Yae Gyi 2,430 1

Nga Man Ye Gyi 754 3

Thandwe ThandweSin Gaung 7,492 5

Kha Maung Tone 1,879 3

Zee Hpyu Kone 5,025 4

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(c) Reference documents on CBDRM activities

Table AN 2.5.1 Major comments from the participants during the evaluation session

Item Comment

Hlwa Zar Village

Early warning • Since there is only one hand speaker in the village, it took time to disseminate the warning messages

• Roles and responsibilities within the information transmission team were not clearly discussed and the team could not transmit the message effectively

SAR • Life jackets are necessary for water rescue • It is necessary to secure the safety of the volunteers who conduct SAR • Assistance in the evacuation of elderly persons was not efficient. It would be better to use

stretchers rather than having several persons supporting them.

First aid • A village midwife who is the only medical specialist is dispatched from another village and she will be evacuated first during a disaster, so no one with medical knowledge will be left during the disaster.

Shelter and evacuation

• It turned out that the capacity of the shelter was absolutely insufficient. One more shelter is necessary.

• If more than expected villagers from other villages came to our facilities, there would not be adequate space to accommodate our villagers.

• The damage and loss form for reporting to the township was not fully shared within the evacuation team

Kwa Kw a Lay Village

Early warning • The group should consider the situation that the message delivery from the government could be delayed

• The area of the village is so large that the loud speakers installed by JICA cannot cover the entire village. The group could coordinate with the facilities which have speakers and disseminate the message efficiently

• The timing of the warning message in the scenario and actual time of the warning message was different, so the instruction to the villagers became confused

SAR • It is better to list the persons who need assistance in the evacuation

First aid • There are no medical professionals in the village, so everyone feels anxious about their medical condition in case of emergency


• It is necessary to investigate the measures to protect properties such as furniture and boats • Even though the VDPC only invited 150 villagers, more than 250 villagers participated in the

drill, so it is confirmed that awareness of villagers regarding DRR activities is high.

Report of evacuation

• The way of counting the evacuees was inefficient so that it took approximately 40 minutes to count 250 persons (Observation from JICA Expert Team)

Shwe Kyun Thar Village

Early warning • Since it is necessary to disseminate the message to the other side of the river by boat, more manpower than expected is required for the task of the team.

SAR • Since the communities are divided by a river, efficient allocation of team members is essential.

First aid • Medical equipment, especially medicine for injury, is insufficient. • Team members are interested in advanced skills for first aid.


• Six persons are not enough to collect food and emergency supplies from all over the village and bring them to the shelter.

• Storage of water and food is not adequate for an emergency

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Item Comment

• Participation of children and students is good for conveying the knowledge and experience to the next generations.

Report of evacuation

• The way of counting the evacuees was inefficient so that it took approximately one hour to count 250 persons (Observation from JICA Expert Team)

Thea Tan Village

Early warning • In case mobile phone connection is not available, EW group should walk to Kon Baung Village. It takes 25 minutes to get there, so the bridge should be completed as soon as possible.

SAR • Villagers were not cooperative with SAR activities. In particular, many villagers did not want to engage with mock-injured persons.

First aid • During the drill, all of them could handle the care, but members are anxious whether they can do the same thing in case of a real injury.


• Villagers were not cooperative during head counting. Some villagers insisted on going home and that made head counting difficult.

Kon Baung Village

Early warning • In case mobile phone connection is not available, it is better to send a messenger to Thea Tan Village to collect information.

• When the communication is cut off, the EW team needs to pay closer attention to the condition of the rain, wind and waves. If danger is felt, it is necessary to evacuate.

First aid • There are no medical professionals in the village, so everyone feels anxious about their medical condition in case of an emergency. The team needs more practical training.


• When we actually evacuated to the hill, it turned out that evacuating to the hill is dangerous. The evacuation route to get to the hill is inundated during the rainy season, and no buildings are built on the hill, which means there is nothing to protect evacuees from strong winds and rain. A temporary building on the hill is necessary.

• This time, the villagers evacuated to two places. It turned out that three persons were not enough to conduct the headcount and report to the village leader. We need to reconsider the number of the committee members.

Than Kha Yae Village

Early warning • The hand speakers were not functioning properly, so it was uncertain that villagers could understand the message. 【JICA Expert Team instructed that it is the responsibility of the early warning team to check the condition of the equipment before the drill】

SAR • The team recognized the necessity of helmets, life jackets, and safe shoes. During the water rescue, it is necessary to secure the safety of the SAR team.

First aid • The three-hour first aid training session was not long enough and further training will be necessary. The team recognized that the medicine was insufficient.


• Children started to cry while they were staying the shelter and the villagers decided to distribute the food and drink earlier than according to the original schedule. In case of an actual disaster, the same thing should be considered.

• The total population of the village is 193 persons, and 121 persons participated in the drill. By conducting the drill, it turned out not all of the villagers could evacuate to the monastery. Therefore, pregnant women, children and elderly persons should evacuate to the monastery and young people should evacuate to the hill. We understand it is necessary to prioritize evacuees in case of an actual disaster.

• The team miscalculated the number of evacuees and ended up counting twice. Head-counting of evacuees has room for improvement.

Let Nyot Ngon Village

Early warning • It is more understandable for village to use different colored flags based on the color code

A-358

Item Comment

than just using red flags to show the intensity of cyclone. • The phone connection to Thea Tan Village Tract was cut off. The mobile phone of the village

tract administrator was also out of service. To be prepared for such cases, additional emergency contact numbers should be prepared.

SAR • SAR team should share the information about evacuees with the shelter management team.

First aid • Further training for treating injured persons is necessary such as how to use bandages.


• Since the members consisted of only women, it took a long time to carry the emergency stockpile to the hill. Assistance from the young men from SAR is necessary.

Source: JICA Expert Team

Table AN 2.5.2 Workshop Program for Township Officers

Time Description Lecturer

9:30 - 10:30 Introduction of Project JICA Expert Team

10:40 - 11:40 Introduction of disaster management RRD District

13:00 - 14:00 Disaster in Ayeyarwaddy Region DMH District

14:10 - 15:40 Introduction of CBDRM Local NGO (CDA)

15:50 - 16:20 CBDRM in Japan GAD Labutta Township


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Table AN 2.5.3 Workshop for Village Tract Administrator

Topic Lecturer

March Disaster at the Village level DMH

April Introduction of CBDRM RRD

May Creation of evacuation map Hlwa VTDC

June Information transmission during disaster GAD

July Group activities regarding CBDRM Hlwa VTDC

August Community evacuation exercise RRD


A-360

Table AN 2.5.4 Training Program for Zin Phyu Gone Village

Time Description Lecturers

1st day 09:00 09:30 Opening the Training Ceremony Village Administrator 09:30 09:45 Rule at the training for the trainers All Trainers 10:00 10:30 Explain about occur the disaster risk in Labutta District. U Than Htike 10:30 11:30 To explain and scoring disaster risk in Zin Phyu Gone Village U Sein Win 11:30 12:00 Basic glossary of DRR management U Sein Win 01:30 03:30 Disaster Risk (DMH)

- Before cyclone condition - During cyclone condition - After cyclone condition - Color sign of early warning relates the cyclone

U Sein Win, U Than Htike and U Po Po

03:45 04:45 Analyze the risk for participatory of various ways (Divided by 6 Groups) - Historical background of village - Village Map - Evaluation Map. - Venn Diagram - Problem Tree

U Than Htike

04:45 05:00 Review of the training U Sein Win 2nd Day 09:00 10:00 Explain the homework for each group and refill by necessary from

other groups. (20 minutes for each groups) U Than Htike

10:15 11:15 Continues to explain left 3 groups for homework U Than Htike 11:15 12:00 Explain the theory of First Aid U Thein Htwe 01:30 02:30 Cycle of disaster risk management. (RRD) U Sein Win 02:30 03:15 Transect walk in the village. (Divided into 2 groups) 3:30 04:15 Find out to input the map at Transect walk in the village. U Po Po 04:15 04:45 Drawing the Evaluation Map U Sein Win 04:45 05:00 Review of the training U Than Htike 3rd day 09:00 09:30 Founded by the disaster risk management group

(11 sub-committees) U Po Po

09:30 10:30 Explain the name of the disaster risk management group, its duties and responsibility - News and Information Sub-Committee - First Aid Sub-Committee - Search and rescue Sub-Committee - Shelter Management Sub-Committee - Loss and Damage Management Sub-Committee Explain the action of Before, During, After of these 5 groups.

U Than Htike Department of Health

10:45 12:00 Review of 5 Sub-Committees U Sein Win 01:30 02:00 Explain the risk of fire knowledge U Than Htike 02:00 03:00 Review of 3 days training U Po Po, U Than Htike

and U Sein Win 03:15 03:30 Review training for trainers All Trainers 03:30 04:00 Closing the Training Ceremony

Source ：Original program was prepared by Hlwa Zar VTDPB and the JICA Expert Team translated it into English.

Note: Names shown in the program are members of Hlwa Zar VTDPB.

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Table AN 2.5.5 Major Comments from the Participants during the Evaluation Session

Item Comment

Early warning • There is only one loudspeaker, which is installed in the school, so more hand speakers are necessary to transmit the messages to all the villagers. It took 20 minutes from the shelter to the jetty, which is at the end of the village, so it was difficult to transmit the message to the entire village within a short time. (Note: the drill set timing for each color code as 20 minutes for drill)

SAR • This time, the drill targets only humans, but it is also necessary to conduct the drill for cattle. • As the SAR material, life jackets and wheels are necessary.

First aid • Lecture and practical training of DoH officer in Hlwa Zar was very useful. First aid group can utilize the knowledge in other occasions.


• This season, many villagers go out to fish, so participants were fewer than the capacity of shelter, but in the case of an actual disaster, villagers from other villages will come to our village. We would like to conduct the drill coordinating with other villages.


Table AN 2.5.6 The first and second CBDRM follow up workshop

Date Item of the lecture Lecturer

7/8 • Basic information regarding disasters • Disasters in Rakhine State • Story telling of Cyclone Nargis • Overview of CBDRM • 6 steps of CBDRM (2) Building Rapport and Understanding the

Community

Participants of the TOT workshop

7/9 • 6 steps of CBDRM (3) Participatory Community Risk Assessment (lecture and implementation of town watching, creation of community hazard map)

• 6 steps of CBDRM (4) Participatory Disaster Risk Management Planning

• (Creation of community action plan)

Participants of the TOT workshop


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Table AN 2.5.7 Comments from the participants in Kin Myauk Vvillage

Item Comment

Early warning •Before conducting the drill, there was a concern about information transmission within the village because the area of the village is wide and houses are separate from each other. However, using motorbikes to move around the village effectively worked.

•Since the village is wide, the group decided to locate its members in various places. That effectively worked to assure that information was surely transmitted. .

Search and rescue • Some villagers were not so cooperative to conduct the drill and this should be improved.

First aid • Some members who practiced more than one time could act without any trouble, but other members who could not practice enough was not confident to perform in front of other villagers. The team needs to practice more often.

Shelter management • By conducting the drill, the team could confirm the roles and knowledge about disaster response before actual disaster. Members are satisfied with the result.

Source; JICA Expert Team

Table AN 2.5.8 Program of the workshop for township officers

Time Program Lecturers

8:30 - 9:00 Registration

9:00 - 9:20 Opening ceremony

9:30 - 10:30 Introduction of Project Lesson learned from flood in 2015 for township and village level

JICA Expert Team

10:30 - 10:40 Coffee break

10:40 - 11:40 Disaster in Rakhine State DMH District

11:40 - 12:40 Lunch Time

12:40 - 13:40 Introduction of CBDRM Manual -Roles of township officers for CBDRM-

JICA Expert Team

13:40 - 14:10 Report of pilot activities TBN CDA

14:10 - 14:20 Coffee break

14:20 - 16:20 Discussion All participants

16:20 - 16:40 Closing ceremony

Source : JICA Expert Team

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(d) Dispatch of Experts

Name Belonging Period

(days)

In charge

Ichiro

KOBAYASHI

Oriental Consultant Global Co., Ltd. 267 Chief Advisor/Disaster

Management (1)

Yoshihiko

UCHIKURA

Oriental Consultant Global Co., Ltd. 431 Deputy Chief

Advisor/Organizational

Strengthening

Susumu

MURATA

Pacific Consultant Global Co., Ltd. 200 Disaster Management (2)

Takashi ITO Pacific Consultant Global Co., Ltd. 200 Disaster Information

Communication System

Masahiro

SATAKE

Oriental Consultant Global Co., Ltd.

(Japan Telecommunications Engineering and

Consulting Service)

151

Procurement Planning

Yoshihiro

ASANO


（International Development Initiative, INC）

295 Disaster Management

Planning

Yoko OTA Oriental Consultant Global Co., Ltd. 439 Community-based Disaster

Risk Management

Zayar WIN Oriental Consultant Global Co., Ltd. 302 Social Survey

Tatsuro SAIKI Fukken Co., Ltd. 90 Hazard Map/Vulnerability

Assessment

Azusa OKUNO Oriental Consultant Global Co., Ltd. 30 Project

Coordinator/Organizational

Strengthening/Capacity

Assessment

Masato

FUJIMOTO

Oriental Consultant Global Co., Ltd. 236

14 Disaster Survey

Angelito Ong

ARJINA

Oriental Consultant Global Co., Ltd. 30 GIS/Database

Hiroshi Pacific Consultant Global Co., Ltd. 82 Installation of Tide Gauge

A-364

SHIMADA

Daiki TSUJIO Pacific Consultant Global Co., Ltd. 15 Tide Data Analysis

Koji

MURAYAMA


(Japan Meteorological Business Support Center)

5 Disaster Information

Dissemination

Hiromasa AOKI Oriental Consultant Global Co., Ltd. 14 Flood Analysis

Hiroichi

KURIHARA


(Japan Meteorological Business Support Center)

8

Weather Analysis

Tatsuya NIWA Pacific Consultant Global Co., Ltd. 9 Tide Date Analysis

A-365

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(e) List of the procure equipment

Type of equipment Installed place Number Total

number

SSB wireless radio

Nay Pyi Taw

RRD 1

15

DMH 1

GAD 1

Pathein RRD 1

GAD 1

Labutta

RRD 1

DMH 1

GAD (District) 1

GAD (Township) 1

Hlwa Zar village 1

Sittwe RRD 1

GAD 1

Kyauk Phyu

RRD 1

GAD (District/Township) 1

Thea Tan village 1

Satellite communication

Nay Pyi Taw RRD 1

3 Pathein RRD 1

Sittwe RRD 1

PC (Communication through optical fiber)

Nay Pyi Taw

RRD 1

3 DMH 1

GAD 1

Loud speaker, Handy speaker

Labutta

Hlwa Zar village 2

13

Kwa Kwa Lay village 2

Shwe Kyun Thar village 2

Kyauk Phyu

Thea Tan village 2

Kon Baung village 2

Tan Kha Yae village 2

Let Nyot Ngon village 1

CDMA telephone with strengthened antenna

Labutta

Hlwa Zar village 2

6 Kwa Kwa Lay village 2


GSM telephone with strengthened antenna

Kyauk Phyu

Thea Tan village 2

7 Kon Baung village 2



Solar power system

Labutta

Hlwa Zar village 3

15

Kwa Kwa Lay village 2


Kyauk Phyu

Thea Tan village 3

Kon Baung village 2



Diesel engine Kyauk Phyu

Thea Tan village 2

7 Kon Baung village 2



A-367

Automatic tide gauge Ayeyarwaddy Haing Gyi Kyun 1 1

Manual tide gauge Ayeyarwaddy, Rakhine

Labutta, Pyapon, Gwa 3 3

Optical fiber connection between DMH and MRTV

Nay Pyi Taw DMH, MRTV 1 1

Source; JICA Expert Team

A-368

(f) The Project related information

List of subcontract

Title of contract 「Baseline survey and CBDRM activities」

「Capacity Assessment and HRD Activity」

Contractor Community Development Association

Contents of contract Implementation of baseline survey and capacity assessment in

Ayeyarwaddy Region

Planned amount and

Contract amount

Planned amount：8,915,504 yen

Contract amount： 90,974,000 Kyat (8,915,452 yen)

Contract procedure Selective bidding

Contract period May 7th 2013 to November 30th 2013

Date of payment and

amount

May 16th 2013（27,292,200 Kyat）、September 2nd 2013（27,292,200 Kyat）、

November 11th 2013（36,389,600 Kyat）：Total 90,974,000 Kyat

Title of contract Sub-Consulting Agreement for JICA aided “The Project on Establishment of

End-to-End Early Warning System for Natural Disaster in the Republic of the Union

of Myanmar (2nd Year)”


Contents of contract CBDRM activity and HRD activity in Ayeyarwaddy Region

Planned amount and

Contract amount


Contract amount：107,150 USD（10,978,000 yen）

Contract procedure Negotiated contract

Contract period February 28th 2014 to November 30th 2014

Date of payment and

amount

March 4th 2014（32,145 USD）、September 26th 2014（32,145 USD）、December 12th

2014（42,860 USD）：Total 107,150 USD

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End-to-End Early Warning System for Natural Disaster in The Republic of The Union

of Myanmar” Activity in Rakhine State (1st Year)


Contents of contract Implementation of baseline survey and capacity assessment in Rakhine State

Planned amount and

Contract amount




Contract period May 21st 2014 to October 31st 2014

Date of payment and

amount

June 23rd 2014（29,183 USD）、December 5th 2014（29,183 USD）、December 5th 2014

（38,910 USD）Total：97,276 USD

Title of contract Installation of Stage for Tide Gauge Station

Contractor Saramayri Fuji Construction Co., Ltd.

Contents of contract Installation of Stage for Tide Gauge Station at Haing Gyi Kyun

Planned amount and

Contract amount



Contract procedure Negotiation with estimates

Contract period September 1st 2014 to October 31st 2014

Date of payment and

amount

September 26th 2014（7,266 USD）、November 18th 2014（10,899 USD）：Total 18,165

USD

Title of contract Installation of tide gauge

Contractor Tec International Inc.

Contents of contract Installation of tide gauge

Planned amount and

Contract amount

Planned amount： 10,175,809 yen

Contract amount：10,135,000 yen

Contract procedure General public bidding

Contract period August 18th 2014 to November 10th 2014

Date of payment and

amount

October 24th 2014（8,605,000 yen）、December 10th 2014（1,530,000 yen）：Total

10,135,000 yen

A-370



of Myanmar” Activity in Rakhine State (2nd Year)


Contents of contract CBDRM activity and HRD activity in Rakhine State

Planned amount and

Contract amount



Contract procedure Negotiated contract

Contract period Before amendment: February 12 2015 to November 27th 2015

After amendment: February 12 2015 to February 29th 2016

Date of payment and

amount

February 20th 2015（34,866 USD）、July 24th 2015（34,866 USD）、March 11th 2016

（46,487 USD）：Total 116,219 USD

Title of contract Installation of Lightning Rod for Tide Gauge Station

Contractor CIVIL SOLUTION CONSULTANTS LTD.

Contents of contract Installation of Lightning Rod for Tide Gauge Station

Planned amount and

Contract amount

Planned amount：833,450 yen

Contract amount：6,947 USD（819,259 yen）


Contract period February 24th 2015 to March 31st 2015

Date of payment and

amount

March 20th 2015（6,947 USD）

Title of contract SALES CONTRACT OF THE PROJECT FOR ESTABLISHMENT OF

END-TO-END EARLY WARNING SYSTEM FOR NATURAL DISASTER IN THE

REPUBLIC OF THE UNION OF MYANMAR

Contractor Demo Trade International Ltd.,

Contents of contract Procure SSB equipment to be installed in Sittwe and Kayuk Phyu

Planned amount and

Contract amount




Contract period June 18th 2015 to September 30th 2015

Date of payment and

amount

October 21st 2015（23,940 USD）

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Title of contract SALES CONTRACT OF THE PROJECT FOR ESTABLISHMENT OF

END-TO-END EARLY WARNING SYSTEM FOR NATURAL DISASTER IN THE

REPUBLIC OF THE UNION OF MYANMAR

Contractor Tun Electronic Trading Co., Ltd.,

Contents of contract Procure loud speaker etc to be installed in Kayuk Phyu

Planned amount and

Contract amount


Contract amount：4,597 USD（569,844 yen）


Contract period June 18th 2015 to July 31st 2015

Date of payment and

amount

August 21st 2015（4,597 USD）


End-to-End Early Warning System for Natural Disaster in The Republic of The Union

of Myanmar” Interview Survey

Contractor MYANMA CHAYYAR CO., LTD. (MMCY)

Contents of contract Interview survey for 2015 floods

Planned amount and

Contract amount




Contract period December 11th 2015 to February 29th 2016

Date of payment and

amount

December 18th 2015（8,800 USD）、March 11th 2016（13,200 USD）：Total 22,000 USD

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of Myanmar (4th Year)”


Contents of contract HRD and CBDRM follow up activity in Rakhine State

Planned amount and

Contract amount

Planned amount：49,742,310 kyat

Contract amount：49,322,820 kyat（42,347 USD）


Contract period June 17th 2016 to January 31st 2017

Date of payment and

amount

July 1st 2016（16,939 USD）、February 11th 2017（25,408 USD）：Total 42,347 USD

Title of contract Establishment of communication network system between DMH and MRTV

Contractor Linn IT Solution Co., LTD

Contents of contract Establishment of communication network system between DMH and MRTV

Planned amount and

Contract amount




Contract period August 1st 2016 to September 30th 2016

Date of payment and

amount

August 5th 2016（4,971 USD）、October 21st 2016（11,559 USD）：Total 16,570 USD

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Amendment of subcontract



of Myanmar” Activity in Rakhine State (2nd Year)


Contents of contract CBDRM activity and HRD activity in Rakhine State

Amendment day November 27th 2015

Amendment contents Extension of subcontract period (No amendment of contract contents)

Before amendment: February 12 2015 to November 27th 2015

After amendment: February 12 2015 to February 29th 2016

Reason The Project period was extended to conduct additional survey for 2015 floods. So it

was necessary for this subcontract also to extend the contract period from the view

point of supervision.

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Procured equipment

Type of equipment

Installed place Number Procured country

Operation start date

Working condition

(frequency)

SSB wireless radio

Nay Pyi Taw

RRD 1

Myanmar

2015/4/7

Every day

DMH 1 2015/4/8

GAD 1 2015/4/6

Pathein RRD 1

2014/12/1 GAD 1

Labutta

RRD 1 2015/4/1

DMH 1 2016/1/15

GAD (District) 1

2015/4/1 GAD (Township) 1

Hlwa Zar village 1

Sittwe RRD 1

2016/1/15

GAD 1

Kyauk Phyu

RRD 1

GAD (District/Township)

1

Thea Tan village 1


Nay Pyi Taw RRD 1

Myanmar

2014/10/1

Every week Pathein RRD 1 2014/10/8

Sittwe RRD 1 2016/2/22

PC (Communication through optical fiber)

Nay Pyi Taw

RRD 1

Myanmar 2014/10/1 Every week DMH 1

GAD 1

Loud speaker, Handy speaker

Labutta

Hlwa Zar village 2

Myanmar

2014/9/18

During disaster

Kwa Kwa Lay village 2 2014/9/20

Shwe Kyun Thar village

2 2014/9/19

Kyauk Phyu

Thea Tan village 2

2016/1/15 Kon Baung village 2


Let Nyot Ngon village

1

CDMA telephone with strengthened antenna

Labutta

Hlwa Zar village 2

Myanmar

2014/9/18



2 2014/9/19

GSM telephone with strengthened antenna

Kyauk Phyu

Thea Tan village 2

Myanmar 2016/1/15 Kon Baung village 2



1

Solar power system

Labutta

Hlwa Zar village 3

Myanmar

2014/9/18



2 2014/9/19

Kyauk Phyu Thea Tan village 3 2016/1/15

A-375

Kon Baung village 2



1

Diesel engine Kyauk Phyu

Thea Tan village 2

Myanmar 2016/1/15 Kon Baung village 2



1

Automatic tide gauge

Ayeyarwaddy Haing Gyi Kyun 1 Japan 2014/10/17 Observation at all time

Manual tide gauge Ayeyarwaddy, Rakhine

Labutta, Pyapon, Gwa

3 Myanmar 2016/1/25 Observation at all time

Optical fiber connection between DMH and MRTV

Nay Pyi Taw DMH, MRTV 1 Myanmar 2016/12/16 Every day

Troubles in the procured equipment

Equipment Automatic tide gauge

Trouble

contents

The observed data by the automatic tide gauge was not recorded properly.

Causes of

troubles

There was a fissure on conduit pipe for antenna cable.

There was a possibility to have some troubles inside DCP transmitter or logger.

Trouble period Irregular from 2014 to 2016

Repaired period 2015/11/1, 2016/11/10

Repair agent Service by Oriental Electronics, Inc.

Cost Labor cost ant its transportation, etc.

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A-377

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A-378

Myanmar is experiencing a number of

natural disasters every year in various regions

that cause casualties, and damage has occurred

accordingly. Cyclone Nargis in 2008 struck in

the south western edge of Ayeyawaddy delta

and crossed the delta to Yangon. Nar

around 13.8 thousand deaths and missing

people and destroyed people’s lives. The

ASEAN Secretariat reported that the total

financial damage was more than 40 billion

dollars. Additionally, “Giri”, the cyclone that

hit Rakhine State in western

1.

JICA PROJECT BRIEF NOTE

The Project on Establishment of End


In the Republic of the Union of Myanmar












hit Rakhine State in western

Background and Challenge of

the Project
















hit Rakhine State in western Myanmar, caused


the Project










and crossed the delta to Yangon. Nargis caused






Myanmar, caused





Page-1






gis caused




financial damage was more than 40 billion US


Myanmar, caused

45 deaths and 10 million refugees. Its financial

damage is calculated at 5.7 million

After Nargis, JICA conducted a project

formulation survey in August 2008. As a result

of the survey, it was found that information

regarding

people in the affected area because of

insufficient communication systems. It is

recognized that

natural disaster early warning system is urgent.

Weather warning messages are issued by the

Department of Meteorology and Hydrology,

Ministry of Transport (DMH). Information

transfer to the community level is under the

responsibility of the Relief and Resettlement










regarding the cyclone had not been provided to



recognized that







The Project on Establishment of End-to



February, 201






e cyclone had not been provided to



recognized that the need for







to-End



Rakhine State

February, 2017


damage is calculated at 5.7 million US dollars.







the need for establishment of a







Ayeyarwaddy Region

Rakhine State

Vol.4


dollars.







establishment of a







Ayeyarwaddy Region

Annex (h)

A-379

February, 2017 Vol.4

Page-2

Department, Ministry of Social Welfare, Relief

and Resettlement (RRD). Preparation and

enhancement of the cooperation system by both

agencies is essential.

As mentioned above, the appropriate

warning issuance and end-to-end early warning

system for natural disasters is an urgent issue.

The Myanmar government requested assistance

from the Japanese Government on the capacity

enhancement for weather forecasts and warning

issuance, community based disaster

management etc. In response to the official

request of the GOM, JICA conducted a

Detailed Planning Survey for the Project and

confirmed and signed the minutes of meetings

(M/M) and held a meeting on the Project

Description on the 23rd of August 2012, and

signed the Record of Discussion (R/D) on the

10th of December 2012. The JICA Expert

Team contracted with JICA on the 1st of March

2013 and agreed on the content of an IC/R and

activity plan with the Myanmar side on the 12th

of March.

(1) Project Period

4 years: March 2013 to March 2017

(2) Target Areas

Ayeyarwady Region and Rakhine State of

Myanmar

(3) Counterparts

Implementing Agencies

• Relief and Resettlement Department,

Ministry of Social Welfare, Relief and

Resettlement (RRD).

• Department of Meteorology and

Hydrology, Ministry of Transport

(DMH)

Relevant Agencies

• Local Disaster Management

Committee members at each level

(local government level, district level,

township level and community level)

(4) Target Disasters

• The Project basically targets all

disasters caused by climatic

phenomena (mainly cyclones, high

tides and floods) and tsunami.

• Pilot projects target those that occur in

the target areas from among the

disasters mentioned above.

(5) The Project Framework

The improved model of end-to-end early

warning systems for natural disaster with an

expansion plan is set up in pilot areas.

Output 1: Information management and

emergency communication systems

for natural disaster are improved.

Output 2: Response capacity for natural

disasters at various levels (central

level including NDMC)), local

government level and township level

is enhanced.

Output 3: Response capacity for natural

disasters of the community is

enhanced.

Output 4: The expansion plan to other regions,

which includes lessons learned

through activities under Output-1 to

Output-3, is prepared.

The Project framework is shown in Figure 1.

2. Approach to problem solving

A-380

The overall schedule is shown

The pilot activityRegionthe pilot activitconducted. prepared.

The summary of shown below.

[Output1: Improvement of Early WarningSystem(1) Clarification of Role Allocation

The disaster management

3.


Figure 2

he pilot activityRegion and Rakhine Statethe pilot activities and follow up activities wereconducted. Finally, the expansion plans were prepared.

The summary of shown below.

Output1: Improvement of Early WarningSystem]

Clarification of Role AllocationThe disaster management

Practice result of the

approach


The Project

he pilot activity plans in Ayeyarwaddy and Rakhine State were

ies and follow up activities wereFinally, the expansion plans were

The summary of each output

Output1: Improvement of Early Warning

Clarification of Role AllocationThe disaster management


The overall schedule is shown as below.

The Project schedule

in Ayeyarwaddy were prepared. Then,

ies and follow up activities wereFinally, the expansion plans were

each output activity


Clarification of Role Allocation The disaster management activities which


Figure 1

Page-3

schedule

in Ayeyarwaddy . Then,

ies and follow up activities were Finally, the expansion plans were

y is


activities which

require close coordination among disaster management organizations both at national and local (state/region as well as district and township) levels are subdivided into concrete actions to take in the event of a cyclone impact, and the TIMshow the differentiation of responsible and supporting organizations for those actions in a time series both in the preparedness and emergency response stages.

(2)

Automatic tide gauge was installed at Haing Gyi Kyun and three simple tide gauges were installed at Labutta, Pyapon and Gwa. The following capacities of DMH were enhanced through the project activities.

•

•

•


Figure 1 The Project Framework

require close coordination among disaster management organizations both at national and local (state/region as well as district and township) levels are subdivided into concrete actions to take in the event of a cyclone impact, and the TIMELINE is prepared so that it will show the differentiation of responsible and supporting organizations for those actions in a time series both in the preparedness and emergency response stages.

(2) Capacity Enhancement of Tide Monitoring

and AnalysisAutomatic tide gauge was installed at Haing

Gyi Kyun and three simple tide gauges were installed at Labutta, Pyapon and Gwa. The following capacities of DMH were enhanced through the project activities.

Installation and maintenance of the real time radio wtide gauge

Prediction of the astronomical tide level using observed tide data by the harmonic analysis (10 constituent and 60 constituent)

Clarification of the storm surge and an astronomical tide level every day, and recognitiontime of a cyclone.

The Project Framework

February, 201

require close coordination among disaster management organizations both at national and local (state/region as well as district and township) levels are subdivided into concrete actions to take in the event of a cyclone impact,

ELINE is prepared so that it will show the differentiation of responsible and supporting organizations for those actions in a time series both in the preparedness and emergency response stages.

Capacity Enhancement of Tide Monitoring and Analysis


Installation and maintenance of the real time radio wave tide gauge and simple tide gauge Prediction of the astronomical tide level using observed tide data by the harmonic analysis (10 constituent and 60 constituent) Clarification of the storm surge and an astronomical tide level every day, and recognition of the storm surge at the time of a cyclone.

The Project Framework

February, 2017


ELINE is prepared so that it will show the differentiation of responsible and supporting organizations for those actions in a time series both in the preparedness and

Capacity Enhancement of Tide Monitoring


Installation and maintenance of the real ave tide gauge and simple

Prediction of the astronomical tide level using observed tide data by the harmonic analysis (10 constituent and

Clarification of the storm surge and an astronomical tide level every day, and

of the storm surge at the

Vol.4


ELINE is prepared so that it will show the differentiation of responsible and supporting organizations for those actions in a time series both in the preparedness and

Capacity Enhancement of Tide Monitoring

Automatic tide gauge was installed at Haing Gyi Kyun and three simple tide gauges were installed at Labutta, Pyapon and Gwa. The following capacities of DMH were enhanced

Installation and maintenance of the real ave tide gauge and simple

Prediction of the astronomical tide level using observed tide data by the harmonic analysis (10 constituent and

Clarification of the storm surge and an astronomical tide level every day, and

of the storm surge at the

A-381

•

(3) Improvement of Warning Messages

Since the messages issued by DMH dmention when and where to give a warning and its danger level, the information useful for the recipients. Improvement of the contents of cyclone warning was discussed with the officers of DMH HQs in this project. The procedure to improve the warning message continuously and the system in which RRD, DMH and GAD will cooalso discussed.

(4) Improvement of information

dissemination systemThe system to

issued by DMH HQs to residents was proposed and established in the pilot arethe equipment.

Type of equipment

SSB wireless radio


PC (Communication

Understanding of the necessary actions to be taken to improve storm surge forecast and relation with the above actions

Photo １

gauge

Improvement of Warning MessagesSince the previo

messages issued by DMH dmention when and where to give a warning and its danger level, the information useful for the recipients. Improvement of the contents of cyclone warning was discussed with

e officers of DMH HQs in this project. The procedure to improve the warning message continuously and the system in which RRD, DMH and GAD will cooalso discussed.

Improvement of information dissemination system

The system to issued by DMH HQs to residents was proposed and established in the pilot arethe equipment.

Table 1 Installed information

transmission equipment

Type of equipment

SSB wireless

Nay Pyi


Nay Pyi Taw,

(Communication Nay Pyi Taw

Understanding of the necessary actions to be taken to improve storm surge forecast and relation with the above

Installed a

gauge

Improvement of Warning Messagesprevious contents of warning

messages issued by DMH didmention when and where to give a warning and its danger level, the information useful for the recipients. Improvement of the contents of cyclone warning was discussed with

e officers of DMH HQs in this project. The procedure to improve the warning message continuously and the system in which RRD, DMH and GAD will cooperate each other were

Improvement of information dissemination system

The system to disseminate the information issued by DMH HQs to residents was proposed and established in the pilot are

Installed information


Installed place

Nay Pyi Taw, Pathein, Labutta, Sittwe, Kyauk Phyu Nay Pyi Taw, Pathein, Sittwe Nay Pyi Taw


Installed automatic tide

Improvement of Warning Messages contents of warning

id not specifically mention when and where to give a warning and its danger level, the information was not always useful for the recipients. Improvement of the contents of cyclone warning was discussed with

e officers of DMH HQs in this project. The procedure to improve the warning message continuously and the system in which RRD,

erate each other were

Improvement of information

disseminate the information issued by DMH HQs to residents was proposed and established in the pilot areas by installing



Installed place

Taw,

Sittwe, Kyauk

RRD, DMH, GAD, Pilot villages

Nay Pyi Taw, RRD

RRD, DMH,

Page-4


utomatic tide

contents of warning not specifically

mention when and where to give a warning and not always

useful for the recipients. Improvement of the contents of cyclone warning was discussed with

e officers of DMH HQs in this project. The procedure to improve the warning message continuously and the system in which RRD,

erate each other were

Improvement of information

disseminate the information issued by DMH HQs to residents was proposed

as by installing



#

15

3

3

through optical fiber)Equipment for village level (Loud speaker, Handy speaker, telephone with strengthened antenna, etc.)Optical fiber connection between DMH and MRTV

Figure

The installed equipment is operated and

maintained properly by using the operation and maintenance manual prepared by this project.

President Office

through optical fiber) Equipment for village level (Loud speaker, Handy speaker, telephone with strengthened antenna, etc.) Optical fiber connection between DMH and MRTV

Figure 3

Photo 2

(Left),

Photo 3

The installed equipment is operated and

maintained properly by using the operation and maintenance manual prepared by this project.

RRD

Regional

National

District

Township

Village

Tract

Village

Line Ministries / Departments

President Office

Tel/Fax/Mobile

Tel/Fax/Mobile

Tel/Fax/Mobile

Tel/Mobile/Messenger

Mobile/Messenger

Mobile/Messenger/Speaker

February, 201

Labutta, Kyauk Phyu

Nay Pyi Taw

Information Dissemination

System


(Left), SSB wireless radio

Equipment for village level

The installed equipment is operated and maintained properly by using the operation and maintenance manual prepared by this project.

Chief MinisterOffice

GAD

Line Ministries / Departments

Residents

Tel/Fax/Mobile

Tel/Fax/Mobile

Tel/Fax/Mobile

Tel/Fax/Mobile

Tel/Mobile/Messenger

Mobile/Messenger

Mobile/Messenger/Speaker

February, 2017

GAD

Pilot villages

Nay Pyi Taw DMH MRTV



SSB wireless radio (Right)

Equipment for village


Chief Minister

DMH

Ministry of Defense

Residents

Tel/Fax/Mobile/SSB

Tel/Fax/Mobile

Vol.4

13

1



(Right)

Equipment for village


MediaTel/Fax/Mobile/SSB

Tel/Fax/Mobile/SSB

Tel/Fax/Mobile/Messenger

TV/Radio

A-382

Responsible officers could get used to use equipment through the information transmission exercises.

(5) Utilization of mass media for DRR

Awareness for DRR of officers of MRTV and Pyinsawadi FM, especially the officers who had participated in the training program in Japan, was enhanced through ththe meeting held after the training program in Japan, some ideas to improve their activities were raised such as the real time broadcasting from the affected areas by disasters, interviews to affected people, improvement of programs to be understood easily, aenhancement program during normal period etc. Some of the officers presented their ideas actively in the PIC and JCC meetings and “Improvement of Disaster Broadcasting” was selected as one of the major activities in the on-going “MRTV CapacitProject” conducted by JICA.

(6) Implementation of Storm Surge

SimulationIn order to improve the awareness of people

in the pilot areas in Rakhine State, a storm surge simulation was implemented to make people understand what will happen in the villages if a strong cyclone like Nargis hits the villages.

It has been understood very well by the DMH officers that the scientific based risk assessment is very effective for the education of people, and thchanges to the inundation by the storm surge are very big. Therefore, the understanding of the importance of tide monitoring has been increased


Utilization of mass media for DRRAwareness for DRR of officers of MRTV and

Pyinsawadi FM, especially the officers who had participated in the training program in Japan, was enhanced through th

meeting held after the training program in Japan, some ideas to improve their activities were raised such as the real time broadcasting from the affected areas by disasters, interviews to affected people, improvement of programs to be understood easily, aenhancement program during normal period etc. Some of the officers presented their ideas actively in the PIC and JCC meetings and “Improvement of Disaster Broadcasting” was selected as one of the major activities in the

going “MRTV CapacitProject” conducted by JICA.

Implementation of Storm Surge Simulation

In order to improve the awareness of people in the pilot areas in Rakhine State, a storm surge simulation was implemented to make people understand what will happen in the villages if a strong cyclone like Nargis hits the villages.

Figure 4

It has been understood very well by the DMH officers that the scientific based risk assessment is very effective for the education of people, and the effects of the normal tidal changes to the inundation by the storm surge are very big. Therefore, the understanding of the importance of tide monitoring has been increased.


Utilization of mass media for DRRAwareness for DRR of officers of MRTV and

Pyinsawadi FM, especially the officers who had participated in the training program in Japan, was enhanced through the project activities.

meeting held after the training program in Japan, some ideas to improve their activities were raised such as the real time broadcasting from the affected areas by disasters, interviews to affected people, improvement of programs to be understood easily, aenhancement program during normal period etc. Some of the officers presented their ideas actively in the PIC and JCC meetings and “Improvement of Disaster Broadcasting” was selected as one of the major activities in the

going “MRTV Capacity Enhancement Project” conducted by JICA.

Implementation of Storm Surge

In order to improve the awareness of people in the pilot areas in Rakhine State, a storm surge simulation was implemented to make people understand what will happen in the villages if a strong cyclone like Nargis hits the

Plan View of Storm Surge

Anomaly

It has been understood very well by the DMH officers that the scientific based risk assessment is very effective for the education of

e effects of the normal tidal changes to the inundation by the storm surge are very big. Therefore, the understanding of the importance of tide monitoring has been

Responsible officers could get used to use equipment through the information

Utilization of mass media for DRR Awareness for DRR of officers of MRTV and

Pyinsawadi FM, especially the officers who had participated in the training program in Japan,

e project activities. meeting held after the training program in

Japan, some ideas to improve their activities were raised such as the real time broadcasting from the affected areas by disasters, interviews to affected people, improvement of programs to be understood easily, and awareness enhancement program during normal period etc. Some of the officers presented their ideas actively in the PIC and JCC meetings and “Improvement of Disaster Broadcasting” was selected as one of the major activities in the

y Enhancement






Page-5

Responsible officers could get used to use the equipment through the information

Awareness for DRR of officers of MRTV and Pyinsawadi FM, especially the officers who had participated in the training program in Japan,

e project activities. In meeting held after the training program in

Japan, some ideas to improve their activities were raised such as the real time broadcasting from the affected areas by disasters, interviews to affected people, improvement of programs to

nd awareness enhancement program during normal period etc. Some of the officers presented their ideas actively in the PIC and JCC meetings and “Improvement of Disaster Broadcasting” was selected as one of the major activities in the

y Enhancement






(7)Survey report on 2015 floods was prepared

conand the “Interview Survey”. The importance to prepare and accumulate the disaster reports after the disasters, and to utilize the reports to the next disasters was understood by the participants very well through thparticipated by related agencies.

[Output 2government officer(8)

In the 2nd and 3rd year, the human resource deployment activities related to early warning including some meetings, seminars, and exercises were conducted as pilot activities targeting Working Group members (ten officers in the Ayeyarwaddy Region and nine Rakhine State from RRD, DMH, and GAD)

By preparing the Early Warning manual, the

Working Group members received the necessary knowledge on the information transmission route and equipment for early warning, and actions to be taken at each stabefore a cyclone approaches. Also, it is expected that the related organizations have the common understanding for the Early Warning System.

Figure 5

(7) Implementation of Flood Survey 2015Survey report on 2015 floods was prepared

consisting of “Hydroand the “Interview Survey”. The importance to prepare and accumulate the disaster reports after the disasters, and to utilize the reports to the next disasters was understood by the participants very well through thparticipated by related agencies.

Output 2 ：

government officer(8) Human Resource Development activity

In the 2nd and 3rd year, the human resource deployment activities related to early warning including some meetings, seminars, and exercises were conducted as pilot activities targeting Working Group members (ten officers in the Ayeyarwaddy Region and nine Rakhine State from RRD, DMH, and GAD)

By preparing the Early Warning manual, the

Working Group members received the necessary knowledge on the information transmission route and equipment for early warning, and actions to be taken at each stabefore a cyclone approaches. Also, it is expected that the related organizations have the common understanding for the Early Warning System.

Figure 5 Contents of Early Warning

manual

Contents

1. Purpose of Early warning manual

2. Information transmission route and equipment

2.1 Information transmissi

2.2 Contact list

2.3 Manual of equipment

3. Actions to be done by each organization

3.1 Decision and implementation of actions

3.2 Consideration of actions to be taken

4. Send / Receive Format of EW information

4.1 Warning message from DMH

4.2 Instruction of action

4.3 Local situa

February, 201

Implementation of Flood Survey 2015Survey report on 2015 floods was prepared sisting of “Hydro-Meteorological Survey”

and the “Interview Survey”. The importance to prepare and accumulate the disaster reports after the disasters, and to utilize the reports to the next disasters was understood by the participants very well through thparticipated by related agencies.

： Capacity enhancement of government officer]

Human Resource Development activityIn the 2nd and 3rd year, the human resource

deployment activities related to early warning including some meetings, seminars, and exercises were conducted as pilot activities targeting Working Group members (ten officers in the Ayeyarwaddy Region and nine Rakhine State from RRD, DMH, and GAD)

By preparing the Early Warning manual, the Working Group members received the necessary knowledge on the information transmission route and equipment for early warning, and actions to be taken at each stabefore a cyclone approaches. Also, it is expected that the related organizations have the common understanding for the Early Warning

Contents of Early Warning

manual

Purpose of Early warning manual

Information transmission route and equipment

Information transmissi

Contact list

Manual of equipment

Actions to be done by each organization

Decision and implementation of actions

Consideration of actions to be taken

Send / Receive Format of EW information

Warning message from DMH

Instruction of action

Local situation

February, 2017

Implementation of Flood Survey 2015Survey report on 2015 floods was prepared

Meteorological Survey” and the “Interview Survey”. The importance to prepare and accumulate the disaster reports after the disasters, and to utilize the reports to the next disasters was understood by the participants very well through the workshop participated by related agencies.

Capacity enhancement of

Human Resource Development activityIn the 2nd and 3rd year, the human resource

deployment activities related to early warning including some meetings, seminars, and exercises were conducted as pilot activities targeting Working Group members (ten officers in the Ayeyarwaddy Region and nine officers in Rakhine State from RRD, DMH, and GAD)

By preparing the Early Warning manual, the Working Group members received the necessary knowledge on the information transmission route and equipment for early warning, and actions to be taken at each stabefore a cyclone approaches. Also, it is expected that the related organizations have the common understanding for the Early Warning


Purpose of Early warning manual


Information transmission route

Manual of equipment





Warning message from DMH

Instruction of action

Vol.4

Implementation of Flood Survey 2015 Survey report on 2015 floods was prepared

Meteorological Survey” and the “Interview Survey”. The importance to prepare and accumulate the disaster reports after the disasters, and to utilize the reports to the next disasters was understood by the

e workshop

Capacity enhancement of

Human Resource Development activity In the 2nd and 3rd year, the human resource

deployment activities related to early warning including some meetings, seminars, and exercises were conducted as pilot activities targeting Working Group members (ten officers

officers in Rakhine State from RRD, DMH, and GAD).

By preparing the Early Warning manual, the Working Group members received the necessary knowledge on the information transmission route and equipment for early warning, and actions to be taken at each stage before a cyclone approaches. Also, it is expected that the related organizations have the common understanding for the Early Warning







A-383


Page-6

By preparing the HRD Program, the Working Group members received the general knowledge on DRM, Early Warning System, and lessons learned from recent huge disasters in Japan, the Philippines, and Myanmar. Also, through the implementation of the follow up activity, they came to be able to work as the lecturer of the HRD Program.

Table 2 Contents of HRD Program

Time Contents of program 15min Introduction of HRD Program 15min IEC Material-1: Cyclone Nargis 20min Program 1: General overview of Disaster Risk

Reduction 15min IEC Material-2: Interviews with Victims 20min Program 2: General overview of Early

Warning System 15min IEC Material-3: Typhoon Yolanda 10min (Coffee break) 15min IEC Material-4: Great Indian Ocean Tsunami 20min Program 3: Lessons Learned from Recent

Disasters 15min IEC Material-5: Great East Japan Earthquake 20min Program 4: Simulation for Inundation due to

Storm Surge, and Tsunami simulation

(9) Implementation of information

transmission exercise The information transmission exercise was

conducted with the following objectives. • Confirmation of information

transmission routes and processes • Familiarization with the installed

communication equipment • Utilization and improvement of Early

Warning manual prepared by HRD activity

• (Evacuation Drill) Community people understand the meaning of warning messages and take proper actions

Table 3 Results of information

transmission exercise

Year Average time

（from Nay Pyi Taw to village level）

Second 49 minutes

Third 36 minutes

Fourth 31 minutes

It is observed that the average time from Nay Pyi Taw to village level is getting shorter year by year. Also, it was confirmed that the information could be disseminated promptly by SSB since it was taking about ten minutes to disseminate the information from Nay Pyi Taw to the village level by SSB in the information transmission exercise.

[Output 3 ： Capacity enhancement of community people] (10) CBDRM activity

In the 2nd and 3rd year, the CBDRM activity in Ayeyarwaddy Region and Rakhine State was conducted as follows: • TOT Workshop (3 days/5days) targeting

VTDPC members • CBDRM Workshop by trained VTDPC

members (5 days*3 villages)(In Rakhine State a sub-contracted NGO mainly conducted)

• Implementation of Community Infrastructure Support Project

• Implementation of Evacuation Drill with the information transmission exercise.

Photo 4 CBDRM Workshop

Photo 5 Evacuation route constructed

by Community Infrastructure Support

Project (Before: Left, After: Right)

A-384

The outputs of the CBDRM activities of the Project are the DM plan of the pilot villages which include evacuation transmission flow and actions to be taken during a disaster. Considering the expansion to other regions, the Project developed a manual which includes the methodology of the CBDRM activities conducted in the pilot areas and an educational workshops and evacuation drills for residents.

[Output (11)

By the activities for Output 4, the model of early warning system was established and the expansion plan was prepared to disseminate the established model to other areas in Ayeyarwaddy Region and Rakhine State based on the experiences of pilot activities f1, Output 2 and Output 3.

The expansion plans were prepared for

Ayeyarwaddy Region and Rakhine State respectively. Three kinds of model activities such as installation of information dissemination equipment, human resources development activity,disaster risk management activity were described, and the five years plan to cover

Photo 6 Evacuation drill

The outputs of the CBDRM activities of the Project are the DM plan of the pilot villages which include evacuation transmission flow and actions to be taken during a disaster. Considering the expansion to other regions, the Project developed a manual which includes the methodology of the CBDRM activities conducted in the pilot areas and an educational workshops and evacuation drills for residents.

Figure 6 E

[Output 4 ：Expansion Plan Preparation of Expansion plan


The expansion plans were prepared for Ayeyarwaddy Region and Rakhine State respectively. Three kinds of model activities such as installation of information dissemination equipment, human resources development activity,disaster risk management activity were described, and the five years plan to cover

Evacuation drill

The outputs of the CBDRM activities of the Project are the DM plan of the pilot villages which include evacuation map, information transmission flow and actions to be taken during a disaster. Considering the expansion to other regions, the Project developed a manual which includes the methodology of the CBDRM activities conducted in the pilot areas and an educational DVD of the CBDRM workshops and evacuation drills for residents.

Educational material for

villagers for cyclones

Expansion PlanPreparation of Expansion plan


The expansion plans were prepared for Ayeyarwaddy Region and Rakhine State respectively. Three kinds of model activities such as installation of information dissemination equipment, human resources development activity, and community based disaster risk management activity were described, and the five years plan to cover

Evacuation drill

The outputs of the CBDRM activities of the Project are the DM plan of the pilot villages

map, information transmission flow and actions to be taken during a disaster. Considering the expansion to other regions, the Project developed a manual which includes the methodology of the CBDRM activities conducted in the pilot areas

DVD of the CBDRM workshops and evacuation drills for residents.

ducational material for

villagers for cyclones

Expansion Plan] Preparation of Expansion plan

By the activities for Output 4, the model of early warning system was established and the expansion plan was prepared to disseminate the established model to other areas in Ayeyarwaddy Region and Rakhine State based on the experiences of pilot activities for Output

The expansion plans were prepared for Ayeyarwaddy Region and Rakhine State respectively. Three kinds of model activities such as installation of information dissemination equipment, human resources

and community based disaster risk management activity were described, and the five years plan to cover

Page-7

The outputs of the CBDRM activities of the Project are the DM plan of the pilot villages

map, information transmission flow and actions to be taken during a disaster. Considering the expansion to other regions, the Project developed a manual which includes the methodology of the CBDRM activities conducted in the pilot areas

DVD of the CBDRM workshops and evacuation drills for residents.

By the activities for Output 4, the model of early warning system was established and the expansion plan was prepared to disseminate the established model to other areas in Ayeyarwaddy Region and Rakhine State based

or Output

The expansion plans were prepared for Ayeyarwaddy Region and Rakhine State respectively. Three kinds of model activities such as installation of information dissemination equipment, human resources

and community based disaster risk management activity were described, and the five years plan to cover

whole townships in Ayeyarwaddy Region and Rakhine State and their necessary budget were described in the expansion plan.budget is 294 millionRegion and 214 million Kyat for Rakhine State.

The effects by the implementation of

expansion plan Installation of Information Dissemination

Equipment•

•

Implementation of HRD Activity•

•

Implementation of CBDRM Activity•

•

[Other activities](12)

On July 8th 201424th

by inviting 100 officers from disaster management related organization targeting to share the Project progress, and to strengthen the capacity of the related officers.

(13)

The ProjJapan in 2013, 2014, and 2015. Total 33 CPs participated in the training.

whole townships in Ayeyarwaddy Region and Rakhine State and their necessary budget were described in the expansion plan.budget is 294 millionRegion and 214 million Kyat for Rakhine State.


expansion plan areInstallation of Information Dissemination

Equipment All GAD / RRD local offices in Rakhine

(16 offices) and Ayeyarwadoffices) will be able to communicate simultaneously through SSB radio network.

16 villages in Rakhine and 26 villages in Ayeyarwaddy will be equipped with speakers and telephones.

Implementation of HRD Activity Government officers at State/Region,

Districts and Townships in Rakhine (1,200 officers) and Ayeyarwaddy (1,700 officers) will have basic knowledge on DRR and Early Warning. (50 officers are supposed to participate in one HRD program.)

10 times of information transmission exercises will

Implementation of CBDRM Activity 3,200 village people in Rakhine and

5,200 village people in Ayeyarwaddy will be trained for CBDRM activity including preemptive evacuation. (200 people are supposed to participate in the CBDRM activity in one

42 times of evacuation drills will be conducted.

Other activities](12) Holding the Annual Seminar

On July 8th 2014th 2017, the Project held the annual seminar


(13) Holding the Counterpart Training in

Japan The Project conducted counterpart training in

Japan in 2013, 2014, and 2015. Total 33 CPs participated in the training.

February, 201

whole townships in Ayeyarwaddy Region and Rakhine State and their necessary budget were described in the expansion plan.budget is 294 million Kyat for Ayeyarwaddy Region and 214 million Kyat for Rakhine State.

The effects by the implementation of are shown below.

Installation of Information Dissemination

All GAD / RRD local offices in Rakhine (16 offices) and Ayeyarwadoffices) will be able to communicate simultaneously through SSB radio


Implementation of HRD ActivityGovernment officers at State/Region, Districts and Townships in Rakhine (1,200 officers) and Ayeyarwaddy (1,700 officers) will have basic knowledge on DRR and Early Warning. (50 officers are supposed to participate in one HRD program.) 10 times of information transmission exercises will be conducted.

Implementation of CBDRM Activity3,200 village people in Rakhine and 5,200 village people in Ayeyarwaddy will be trained for CBDRM activity including preemptive evacuation. (200 people are supposed to participate in the CBDRM activity in one42 times of evacuation drills will be conducted.

Other activities] Holding the Annual Seminar

On July 8th 2014, July 7th 2015,the Project held the annual seminar


Holding the Counterpart Training in

ect conducted counterpart training in Japan in 2013, 2014, and 2015. Total 33 CPs participated in the training.

February, 2017

whole townships in Ayeyarwaddy Region and Rakhine State and their necessary budget were described in the expansion plan. Necessary

Kyat for Ayeyarwaddy Region and 214 million Kyat for Rakhine State.

The effects by the implementation of shown below.


All GAD / RRD local offices in Rakhine (16 offices) and Ayeyarwaddy (34 offices) will be able to communicate simultaneously through SSB radio


Implementation of HRD Activity Government officers at State/Region, Districts and Townships in Rakhine (1,200 officers) and Ayeyarwaddy (1,700 officers) will have basic knowledge on DRR and Early Warning. (50 officers are supposed to participate in one HRD

10 times of information transmission be conducted.

Implementation of CBDRM Activity 3,200 village people in Rakhine and 5,200 village people in Ayeyarwaddy will be trained for CBDRM activity including preemptive evacuation. (200 people are supposed to participate in the CBDRM activity in one village.) 42 times of evacuation drills will be

Holding the Annual Seminar July 7th 2015, and January

the Project held the annual seminar by inviting 100 officers from disaster management related organization targeting to share the Project progress, and to strengthen the capacity of the related officers.


ect conducted counterpart training in Japan in 2013, 2014, and 2015. Total 33 CPs

Vol.4

whole townships in Ayeyarwaddy Region and Rakhine State and their necessary budget were

Necessary Kyat for Ayeyarwaddy

Region and 214 million Kyat for Rakhine State.



All GAD / RRD local offices in Rakhine dy (34

offices) will be able to communicate simultaneously through SSB radio

16 villages in Rakhine and 26 villages in Ayeyarwaddy will be equipped with

Government officers at State/Region, all Districts and Townships in Rakhine (1,200 officers) and Ayeyarwaddy (1,700 officers) will have basic knowledge on DRR and Early Warning. (50 officers are supposed to participate in one HRD

10 times of information transmission

3,200 village people in Rakhine and 5,200 village people in Ayeyarwaddy will be trained for CBDRM activity including preemptive evacuation. (200 people are supposed to participate in the

42 times of evacuation drills will be

and January the Project held the annual seminar

by inviting 100 officers from disaster management related organization targeting to share the Project progress, and to strengthen the


ect conducted counterpart training in Japan in 2013, 2014, and 2015. Total 33 CPs

A-385


Page-8

They learned information transmission during disaster, roles and responsibilities of early waring at national level, prefecture level and municipality level, and disaster management drill in Japan.

Further Improvement of Early Warning System

The early warning system was improved in this project by conducting mainly the improvement of information dissemination system, capacity enhancement of related government officers, and capacity enhancement of community people. In other words, the system was improved to disseminate the information issued by DMH to the village level by union and local level government officers, and the resident people evacuate to the safe locations. The project prepared the expansion plan to disseminate the improved early warning system to other areas. Although there is a financial issue, the implementation of expansion plan will lead to improve the early warning system.

On the other hand, although the contents of expansion plan are the important items on the early warning system, the study or the analysis to know the risk areas and safe locations to evacuate are not included in the plan. The science based risk assessment is emphasized in the Sendai Framework. The issuance of warning message and establishment of evacuation centers etc. based on the risk assessment are also indispensable items for improvement of early warning system, and are to be promoted.

Project Implementation in Cooperation with Related Agencies

RRD and DMH are the main counterpart agencies which signed on the Record of Discussion of the project. However, the JICA Expert Team tried to establish and strengthen the cooperative relationship with GAD by recognizing the importance to have a good relation with GAD, since the GAD has an institutional system from union level to village level, and GAD has a practical authorizations for decision making on project activities. And

the JICA Expert Team tried to establish the framework to implement the DRR activities efficiently and in cooperation with related agencies through the discussion on the roles on DRR of related agencies. And the JICA Expert Team also tried to enhance the relationship with related agencies by inviting the related agencies to discussions, workshops, seminars, and trainings etc. It was appreciated by the other donors that the networks among related agencies strengthened by this project were effective for their future support for Myanmar government on DRR.

Effective Input of Project Fund and Equipment

The policy of this project was that the financial support was provided for the pilot activities by the project, but the followed expansion plan would be implemented by the Myanmar side. In the project, the draft expansion plan was prepared at the end of third year activity, and the finalization of expansion plan and discussion to secure the budget for implementing the expansion plan were conducted in the fourth year activity. It can be said that the sustainability of the project activity would be higher if the new ministers and related officers could understand the contents of expansion plan and could have more realistic images on the implementation of expansion plan such by providing financial support for a part of expansion plan under the difficult situations such as the replaces of related officers during the third year and fourth year activities.

Project implementation period

March, 2013 – March, 2017

４． Issues, Initiatives and

Lessons Learned for Project

Implementation

A-386

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lS

oft

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ught

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el, F

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mun

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ard

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mun

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redn

ess

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nE

ngIN

GO

, NG

O &

Gov

ernm

ent

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t Cop

y26

Nov

-08

9-2

Pos

t Nar

gis

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t Ass

essm

ent

AS

EA

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ngU

N, I

NG

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GO

&S

oft

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Dis

aste

r M

anag

emen

t Ref

eren

ce H

andb

ook

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ter

for

exce

llenc

e in

DM

and

HA

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ING

O, N

GO

& G

over

nmen

tS

oft C

opy

2014

9-4

Lear

ning

from

Cyc

lone

Nar

gis

UN

EP

Eng

ING

O, N

GO

& G

over

nmen

tS

oft C

opy

3220

09

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nmar

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t-di

sast

er N

eeds

Ass

essm

ent

Of F

lood

s A

nd L

ands

lides

Jul

y-se

ptem

ber

2015

Gov

ernm

ent o

f Mya

nmar

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ING

O, N

GO

& G

over

nmen

tS

oft

322

2015

9-6

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t Nar

gis

Soc

ial I

mpa

cts

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itorin

g A

pril

2010

AS

EA

NE

ngIN

GO

, NG

O &

Gov

ernm

ent

Sof

t72

2010

1C

ompr

ehen

sive

Dis

aste

r R

isk

Red

uctio

n P

rogr

amm

e (C

DR

RP

)U

N-H

AB

ITM

yan

ING

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& G

over

nmen

tS

oft C

opy

41un

know

n

2N

atur

al H

azar

d to

Dev

elop

men

t Pla

n S

mal

l Org

aniz

atio

n (B

ook-

2)E

urop

ean

Com

mis

sion

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ctio

naid

Mya

nC

omm

unity

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elS

oft/H

ard

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y31

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11

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atur

al H

azar

d to

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elop

men

t Pla

n S

mal

l Org

aniz

atio

n (B

ook-

1)E

urop

ean

Com

mis

sion

&A

ctio

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nC

omm

unity

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elS

oft/H

ard

Cop

y20

320

11

4S

mal

l Bus

ines

s D

evel

opm

ent a

nd R

ecov

ery

Boo

kC

DA

, EC

CD

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olde

n P

lain

(GP

) &

UN

DP

Mya

nC

omm

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esH

ard

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y14

2010

5A

ll V

illag

ers

had

to c

o-op

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e fo

r R

egio

nal D

evel

opm

ent

Act

iona

id &

UN

DP

Mya

nG

over

nmen

t &

Com

mun

ityH

ard

Cop

y6

-

6F

or V

illag

er h

ad to

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oper

ate

and

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itorin

g &

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luat

ion

(Sta

ffG

uide

line)

Eur

opea

n C

omm

issi

on &

Act

iona

idM

yan

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ld s

taffs

/Fac

ilita

tor,

NG

Os,

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Os

Sof

t/Har

dC

opy

4720

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elf S

tudy

Pro

gram

by

Ow

n D

RR

LP (

1)S

ave

the

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ldre

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yan

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SO

, Fie

ld F

acili

tato

rS

oft/H

ard

Cop

y25

020

11

8S

elf S

tudy

Pro

gram

by

Ow

n D

RR

LP (

2)S

ave

the

Chi

ldre

nM

yan

NG

O, C

SO

, Fie

ld F

acili

tato

rS

oft/H

ard

Cop

y25

020

119

GA

D F

unct

ion

for

Dis

aste

rM

yan

all l

evel

Sof

t7

-

10D

isas

ter

to d

evel

opm

ent p

lan

orga

niza

tion

pam

phle

tE

urop

ean

Com

mis

sion

&A

ctio

n ai

dM

yna

ING

O,N

GO

,& C

omm

unity

Har

d C

opy

620

11

0. M

ater

ial i

n M

yan

mar

Lan

gu

age

9. D

RR

Rep

ort

s

A-391

Pr

ojec

t Des

ign

Mat

rix (v

er. 3

)

Nar

rativ

e Su

mm

ary

Obj

ectiv

ely

Verif

iabl

e In

dica

tors

M

eans

of V

erifi

catio

n Im

porta

nt A

ssum

ptio

n [O

vera

ll G

oal]

En

d-to

-end

ear

ly w

arni

ng s

yste

ms

for

natu

ral d

isas

ter a

re e

xpan

ded

to

coas

tal l

ined

are

as, e

spec

ially

in

Ayey

arw

addy

Reg

ion

and

Rak

hine

St

ate,

bas

ed o

n th

e ex

pans

ion

plan

.

a. Im

prov

ed e

nd-to

-end

ear

ly w

arni

ng s

yste

ms

are

intro

duce

d to

Aye

yarw

addy

Reg

ion

and

Rak

hine

St

ate.

a. D

ata

from

NN

DM

C

[Pro

ject

Pur

pose

] Th

e im

prov

ed m

odel

of e

nd-to

-end

ea

rly w

arni

ng s

yste

ms

for n

atur

al

disa

ster

with

the

expa

nsio

n pl

an is

set

up

in p

ilot a

reas

.

a. E

arly

war

ning

is d

eliv

ered

sur

ely

to c

omm

unity

in

the

pilo

t are

as th

roug

h m

ore

than

two

rout

es in

a

drill

to b

e co

nduc

ted

befo

re th

e Te

rmin

al E

valu

atio

n.b.

App

ropr

iate

eva

cuat

ion

war

ning

is d

eliv

ered

to

com

mun

ity in

the

drill.

c.

The

exp

ansi

on p

lans

to A

yeya

rwad

dy R

egio

n an

d R

akhi

ne S

tate

are

app

rove

d by

JC

C.

a. D

rill r

epor

t b.

Rec

ord

of J

CC

mee

tings

- N

eces

sary

bud

get o

f RR

D fo

r est

ablis

hing

the

Early

War

ning

Sys

tem

is s

ecur

ed.

- Gov

ernm

ent p

olic

y on

dis

aste

r man

agem

ent

does

not

cha

nge

sign

ifica

ntly.

[Out

puts

] 1.

In

form

atio

n m

anag

emen

t an

d em

erge

ncy

com

mun

icat

ion

syst

em

for n

atur

al d

isas

ter i

s im

prov

ed.

a.

Sim

ulta

neou

s in

form

atio

n di

strib

utio

n sy

stem

in

stal

led

is c

onfir

med

to w

ork

norm

ally.

b

A m

odel

of

in

form

atio

n di

strib

utio

n sy

stem

fo

r co

mm

unity

in a

tow

nshi

p or

in a

low

er le

vel a

reas

is

pro

pose

d.

c. T

ide

data

is m

onito

red

by in

stal

led

tide

gaug

e an

d an

alyz

ed fo

r im

prov

ing

early

war

ning

sys

tem

. d.

Im

prov

emen

t m

odel

of

in

form

atio

n di

strib

utio

n th

roug

h m

ass

med

ia is

pro

pose

d.

a-c

Proj

ect d

ocum

ents

- Em

ploy

ees

who

par

ticip

ated

in tr

aini

ngs

by th

e Pr

ojec

t will

cont

inuo

usly

wor

k fo

r RR

D a

nd

DM

H.

Targ

et G

roup

: (1)

Sta

ff of

RR

D;

(2) S

taff

of D

MH

; (3

) Loc

al D

isas

ter M

anag

emen

t Com

mitt

ee m

embe

rs a

t eac

h le

vel (

loca

l gov

ernm

ent l

evel

, dis

trict

leve

l, to

wns

hip

leve

l and

com

mun

ity le

vel);

(4

) Dis

trict

, tow

nshi

p of

ficer

s w

here

the

pilo

t site

is lo

cate

d; a

nd

(5) C

omm

unity

(ies)

in th

e ta

rget

are

a.

Nov

embe

r 3, 2

016

Proj

ect T

itle:

Pro

ject

on

Esta

blis

hmen

t of E

nd-to

-End

Ear

ly W

arni

ng S

yste

m fo

r Nat

ural

Dis

aste

r Pr

ojec

t Dur

atio

n: M

arch

201

3 to

Feb

ruar

y 20

17 (4

yea

rs)

Pr

ojec

t Site

: Aye

yarw

addy

Reg

ion

and

Rak

hine

Sta

te

(j) T

he la

test

PD

M

A-392

2.

Res

pons

e ca

paci

ty

for

natu

ral

disa

ster

s fro

m c

entra

l go

vern

men

t le

vel

to l

ocal

gov

ernm

ent

leve

l is

en

hanc

ed.

a M

ore

than

80%

of

gove

rnm

ent a

genc

ies

rela

ted

to

disa

ster

m

anag

emen

t pa

rtici

pate

s in

se

min

ar/tr

aini

ng/d

rill

on e

arly

war

ning

sys

tem

for

na

tura

l dis

aste

r org

aniz

ed b

y th

e pr

ojec

t.

b M

anua

ls f

or e

arly

war

ning

sys

tem

at

vario

us le

vel

are

deve

lope

d.

a. T

rain

ing/

drill

repo

rts

b M

anua

ls

3. R

espo

nse

capa

city

of

com

mun

ity

for n

atur

al d

isas

ter i

s en

hanc

ed.

a Vi

llage

rs f

rom

all

villa

ges

in t

he p

ilot

villa

ge t

ract

pa

rtici

pate

in tr

aini

ng/e

vacu

atio

n dr

ills

b Ev

acua

tion

cent

ers

and

rout

es

of

all

the

pilo

t vi

llage

s ar

e de

sign

ated

an

d pr

esen

ted

to

the

villa

gers

a. T

rain

ing

repo

rts

b Pr

ojec

t doc

umen

ts

c Pr

ojec

t doc

umen

ts

4. T

he e

xpan

sion

pla

n to

coa

stal

line

d ar

eas

whi

ch in

clud

e le

sson

s le

arnt

th

roug

h ac

tiviti

es u

nder

Out

put-1

to

Out

put-3

is p

repa

red.

a Th

e ex

pans

ion

plan

s to

Aye

yarw

addy

Reg

ion

and

Rak

hine

Sta

te a

re a

ppro

ved

by J

CC

. a.

Exp

ansi

on p

lan

docu

men

ts

Activ

ities

In

put

- N

eces

sary

bud

get

for t

he P

roje

ct is

al

loca

ted

with

out a

ny

sign

ifica

nt d

elay

.

<Out

put1

> 1-

1 E

arly

war

ning

info

rmat

ion

dist

ribut

ion

thro

ugh

an a

dmin

istra

tive

line

is im

prov

ed.

1-1-

1 Id

entif

y th

e re

spon

sibi

litie

s an

d ro

les

of e

ach

orga

niza

tion

rela

ted

with

ear

ly w

arni

ng

diss

emin

atio

n in

Mya

nmar

and

thei

r pro

blem

s.

1-1-

2 C

larif

y ap

prop

riate

man

date

s/re

spon

sibi

lity

for

each

org

aniz

atio

n re

late

d w

ith e

arly

w

arni

ng s

yste

m in

Mya

nmar

bas

ed o

n th

e Ac

tivity

1-1

-1.

1-1-

3 R

evie

w th

e cu

rrent

con

tent

s of

ear

ly w

arni

ng fo

r nat

ural

dis

aste

r suc

h as

sta

ndar

ds fo

r is

suin

g/cl

earin

g ea

rly w

arni

ng, a

nd id

entif

y th

e bo

ttlen

eck.

1-

1-4

Impr

ove

the

curre

nt c

onte

nts

of e

arly

war

ning

for n

atur

al d

isas

ter s

uch

as s

tand

ards

for

issu

ing/

clea

ring

early

war

ning

bas

ed o

n th

e Ac

tivity

1-1

-3.

1-1-

5 M

ake

clea

r th

e ea

rly w

arni

ng in

form

atio

n di

strib

utio

n ro

ute

for

natu

ral d

isas

ter

to t

he

mem

bers

of d

isas

ter

man

agem

ent r

elat

ed o

rgan

izat

ions

from

nat

iona

l and

loca

l lev

el

(regi

on/s

tate

gov

ernm

ent l

evel

, dis

trict

leve

l and

tow

nshi

p le

vel)

1-1-

6 In

stal

l com

mun

icat

ion

equi

pmen

t inc

ludi

ng s

imul

tane

ous

syst

em th

roug

h ad

min

istra

tive

lines

. 1-

1-7

In

stal

l tid

e ga

uge

for i

mpr

ovin

g ea

rly w

arni

ng s

yste

m.

1-1-

8

Con

duct

floo

d an

alys

is a

nd in

terv

iew

sur

vey

of th

e flo

od d

isas

ter

in 2

015

and

com

pile

its

less

ons

lear

ned.

【Ja

pane

se s

ide】

(1

) Dis

patc

h of

Exp

erts

Sh

ort-t

erm

Exp

erts

(6):

-C

hief

Adv

isor

/Dis

aste

r M

anag

emen

t Stru

ctur

e -E

arly

War

ning

Sys

tem

(EW

S)

Ope

ratio

n Pl

anni

ng

-Wire

less

Com

mun

icat

ion

Syst

em

-Com

mun

ity-b

ased

Dis

aste

r R

isk

Man

agem

ent

-Dis

aste

r Man

agem

ent

Plan

ning

-P

roje

ct C

oord

inat

or

Lect

urer

(s):

-D

isas

ter M

anag

emen

t Sys

tem

of

Loc

al G

over

nmen

t -D

isas

ter M

anag

emen

t Sys

tem

on

Tsu

nam

i

【M

yanm

ar s

ide】

(1

) Ass

ignm

ent o

f cou

nter

part

pers

onne

l(C/P

) -P

roje

ct D

irect

or

-Co-

Proj

ect D

irect

or

-Pro

ject

Man

ager

-R

egio

nal P

roje

ct M

anag

er

-Reg

iona

l Pro

ject

C

oord

inat

or

-Nec

essa

ry n

umbe

r of C

/P

(2) O

ffice

spa

ce a

nd fa

cilit

ies

for t

he P

roje

ct

-in th

e bu

ildin

gs o

f RD

D in

N

ay P

yi T

aw

-in th

e bu

ildin

gs o

f DM

H in

Ya

ngon

-R

egio

nal A

dmin

istra

tion

Offi

ce in

targ

et a

rea

(the

deta

il w

ill be

dec

ided

afte

r

A-393

1-2

Info

rmat

ion

dist

ribut

ion

syst

em fo

r com

mun

ity in

a to

wns

hip

or in

a lo

wer

leve

l are

as is

de

velo

ped.

1-

2-1

Sele

ct t

arge

t to

wns

hip(

s) a

nd c

omm

unity

(ies)

as

pilo

t pr

ojec

t si

tes,

villa

ge t

ract

s an

d vi

llage

s, in

ord

er to

con

duct

the

pilo

t pro

ject

. 1-

2-2

Prov

ide

com

mun

icat

ion

equi

pmen

t to

the

com

mun

ity(ie

s).

1-2-

3 C

onsi

der

or s

tudy

the

mea

ns o

f ele

ctric

ity g

ener

atio

n at

com

mun

ity le

vel f

or s

ecur

ing

the

sust

aina

bilit

y of

ear

ly w

arni

ng s

yste

m fo

r nat

ural

dis

aste

r. 1-

2-4

Con

duct

dril

ls o

n in

form

atio

n di

strib

utio

n in

pilo

t pro

ject

site

s.

1-3

Info

rmat

ion

dist

ribut

ion

thro

ugh

mas

s m

edia

from

DM

H is

impr

oved

. 1-

3-1

Rev

iew

the

curre

nt in

form

atio

n di

strib

utio

n sy

stem

to c

omm

unity

thro

ugh

mas

s m

edia

fro

m D

MH

and

the

cont

ents

of i

nfor

mat

ion,

and

iden

tify

and

impr

ove

the

bottl

enec

k.

1-3-

2 C

oope

rate

s w

ith a

FM

sta

tion

whi

ch h

as b

een

join

tly e

stab

lishe

d by

the

Gov

ernm

ent o

f M

yanm

ar a

nd p

rivat

e co

mpa

nies

for e

arly

war

ning

. 1-

3-3

Prop

ose

a ce

rtain

line

for b

road

cast

ing

real

-tim

e di

sast

er in

form

atio

n.

<O

utpu

t2>

2-1

Iden

tify

need

s of

trai

ning

bas

ed o

n ac

tiviti

es th

roug

h 1-

1-1

to 1

-1-4

. 2-

2 C

ondu

ct tr

aini

ngs

on n

atur

al d

isas

ter a

nd e

nd-to

-end

ear

ly w

arni

ng s

yste

m, i

nclu

ding

a

sim

ulat

ion

exer

cise

, fo

r th

e st

aff

of R

RD

, D

MH

and

GAD

fro

m c

entra

l, st

ate/

regi

on,

dist

rict a

nd to

wns

hip

leve

l. 2-

3 D

evel

op

man

uals

an

d ot

her

Info

rmat

ion,

Ed

ucat

ion

and

Com

mun

icat

ion

(IEC

) m

ater

ials

on

en

d-to

-end

ea

rly

war

ning

sy

stem

at

al

l le

vels

(c

entra

l le

vel,

loca

l go

vern

men

t lev

el, d

istri

ct le

vel,

tow

nshi

p le

vel a

nd c

omm

unity

leve

l) 2-

4 R

efle

ct l

esso

ns l

earn

ed f

rom

2-2

int

o m

anua

ls a

nd o

ther

IEC

mat

eria

ls t

hrou

gh

cond

uctin

g Pi

lot a

ctiv

ities

and

Fol

low

up

activ

ities

. <O

utpu

t3>

3-1

Prep

are/

revi

se th

e co

mm

unity

-bas

ed d

isas

ter m

anag

emen

t pla

n in

clud

ing

guid

ance

on

how

to u

tiliz

e ea

rly w

arni

ng s

uch

as w

hen,

whe

re, h

ow to

eva

cuat

e, w

hat i

tem

s sh

ould

be

bro

ught

with

in p

ilot p

roje

ct s

ites

sele

cted

1-2

-1.

3-2

Prep

are

a m

anua

l fo

r dr

aftin

g a

com

mun

ity-b

ased

dis

aste

r m

anag

emen

t ac

tivity

in

clud

ing

deve

lopi

ng c

omm

unity

dis

aste

r man

agem

ent p

lan.

3-

3 Se

lect

and

sec

ure

evac

uatio

n ce

nter

s an

d ro

utes

. 3-

4 C

ondu

ct c

omm

unity

-bas

ed d

isas

ter

man

agem

ent

activ

ities

suc

h as

eva

cuat

ion

drills

ba

sed

on th

e co

mm

unity

-bas

ed d

isas

ter m

anag

emen

t pla

n.

3-5

Impl

emen

t tra

inin

g of

tow

nshi

p of

ficer

s fo

r ins

truct

ing

villa

ge tr

act a

dmin

istra

tors

abo

ut

com

mun

ity-b

ased

dis

aste

r ris

k m

anag

emen

t as

follo

w u

p ac

tiviti

es.

(2) P

rovi

sion

of e

quip

men

t *D

etai

led

cont

ents

will

be

dete

rmin

ed th

roug

h th

e im

plem

enta

tion

of th

e Pr

ojec

t. Fo

llow

ing

equi

pmen

t are

und

er

cons

ider

atio

n:

-Ear

ly W

arni

ng s

yste

m (S

SB,

Wire

less

LAN

, I-c

om,

spea

ker,

etc.

) -T

ide

gage

-S

olar

pan

el

(3) C

/P T

rain

ing

in J

apan

Com

preh

ensi

ve D

isas

ter

Man

agem

ent i

nclu

ding

; - D

isas

ter M

anag

emen

t in

Loca

l G

over

nmen

ts

- Ear

ly W

arni

ng S

yste

m

Ope

ratio

n - C

omm

unity

-Bas

ed D

isas

ter

Ris

k M

anag

emen

t (4

) Loc

al c

ost s

hare

d by

Ja

pane

se s

ide

- Cos

ts fo

r enl

ight

enm

ent

prog

ram

s an

d im

plem

enta

tion

of

evac

uatio

n dr

ills.

- Cos

ts fo

r soc

ial s

urve

ys.

the

Com

men

cem

ent o

f the

Pr

ojec

t.)

(3) E

xpen

ses

for c

ondu

ctin

g aw

aren

ess

prog

ram

, em

erge

ncy

sim

ulat

ion

exer

cise

s an

d ev

acua

tion

drills

(4) P

rovi

sion

of n

eces

sary

da

ta

(5) E

xpen

ses

for o

pera

tion

and

mai

nten

ance

of t

he P

roje

ct

offic

e (6

) Oth

ers,

if a

ny

[Pre

-con

ditio

n]

Polit

ical

situ

atio

n of

M

yanm

ar is

sta

ble.

A-394

<Out

put4

> 4-

1 Su

mm

ariz

e an

d co

mpi

le a

mod

el o

n in

form

atio

n di

strib

utio

n sy

stem

thr

ough

the

ad

min

istra

tive

line

into

the

expa

nsio

n pl

an to

coa

stal

line

d ar

eas,

thro

ugh

1-1-

1 to

1-1

-6.

4-

2 Su

mm

ariz

e an

d co

mpi

le a

mod

el o

n in

form

atio

n di

strib

utio

n sy

stem

at t

owns

hip/

villa

ge

leve

l int

o th

e ex

pans

ion

plan

to c

oast

al li

ned

area

s, th

roug

h 1-

2-1

to 1

-2-4

. 4-

3 C

ompi

le th

e m

anua

ls d

rafte

d in

the

activ

ities

of 2

-3 a

nd 2

-4 in

to th

e ex

pans

ion

plan

to

coas

tal l

ined

are

as.

4-4

Sum

mar

ize

and

com

pile

les

sons

lea

rned

in

the

activ

ities

of

3-1

and

3-4

into

the

ex

pans

ion

plan

to c

oast

al li

ned

area

s.

4-5

Fina

lize

the

expa

nsio

n pl

an.

A-395

Minutes of JCC meeting, etc. JCC meeting (November 14 · JICA Kunio Akatsu Advisor Kai Kikuiri...

Documents

Transcript of Minutes of JCC meeting, etc. JCC meeting (November 14 · JICA Kunio Akatsu Advisor Kai Kikuiri...