Minutes of Building & Works Committee (BWC) of the...

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M i n u t e s of Building & Works Committee (BWC) of the

National Institute of Technology Srnagar (J&K),

held on of September 01, 2016 at 02.30 p.m.

in the NIT Transit Hose, A-1/267, Safderjung Enclave, New Delhi .

The following were present:

1 Prof. Rajat Gupta, Director, National Institute of Technology Srinagar,

Hazratbal, Kashmir-190006. (J&K)

Chairman

2 Mr. A. K. Singh, Under Secretary reprsented on behalf of Director (NITs),

MHRD, Department of Secondary & Higher Education, Government of

India, New Delhi.

Member

3 Prof. Javed Ahmad Bhat, Dean, Planning & Development, NIT Srinagar

Member

4 Mr. N. K. Bansal, Superintendent Engineer (Civil), CPWD, Jammu Central

Circle, Landoi Bridge, Satwari Jammu.

Member

5 Mr. Prabhakar Kumar Verma, Chief Architect, NRI, Sector-9A, Kendriya

Sadan, CPWD, Chandigarh

Special Invitee

6 Dr. B. A. Mir, Associate Dean, Planning & Development, NIT Srinagar.

Special Invitee

7 Shri Pushpinder Singh, Executive Engineer, CPWD, Special Division NIT

Srinagar

Special Invitee

8 Prof. Fayaz Ahmad Mir, Registrar NIT, Srinagar. Member-Secretary

The following could not attend the meeting:

1 Director, Integrated Finance Division (IFD), MHRD, Department of Secondary & Higher

Education, Government of India, New Delhi.

2 Syed Shuja Hussain, Former Chief Engineer (Civil) PWD J&K Government, R/O:Al-Manzir,

Rajbagh, Srinagar

3 Mr. Rajesh Jain, SE (Electrical), Central Electrical Circle-II, Central Public Works Department

(CPWD), Satwari Jammu.

4 Er. Mohammad Ayoub Khawaja, Executive Engineer, Electric Division 4th, J&K Government,

PDD Srinagar

After welcoming the members, the deliberations of the meeting were initiated by the

Director. The agenda was taken up for discussion and the following decisions were taken:

Item No. BWC/09-2016/01

To confirm the minutes of the BWC meeting held on 22-04-2016.

Resolution No.

01/BWC

Confirmed.

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Item No. BWC/09-2016/02

To record report on the action (taken) on the decisions of the BWC meeting dated 22-04-2016

Resolution No.

02/BWC

Report recorded.

Item No. BWC/09-2016/03

To record report on action taken by the Director for grant of administrative approval for various works

Resolution No.

03/BWC

Report recorded.

Item No. BWC/09-2016/04

To record report on fixation of rate contract by the Director for the work of Electrical stage 2016-17.

Resolution No.

04/BWC

Report recorded.

Item No. BWC/09-2016/05

To consider accord of approval for Rate Contract of Conversion of two No. of Class Rooms into Hi-Tech Class Rooms. (Electrical part).

Resolution No.

05/BWC Approved rate contract in favour of M/s Bhat Electricals Prop.

Showkat Ahmad Bhat S/o Gh. Mohammad Bhat R/o Housing Colony

Bemina Srinagar.

Item No. BWC/09-2016/06

To consider Accord of Administrative approval for providing and installation of additional CCTV based security system for corridor of some hostel & left out boundary wall at NIT.

Resolution No.

06/BWC

Approved administratively for execution by CPWD at the estimated

cost of Rs. 35,91,672/-.

Item No. BWC/09-2016/07

To consider Accord of Administrative approval for SITC of Tri-vector meter and LT Cables for new 2 X 1500 KVA substation of NIT Campus Srinagar.

Resolution No.

07/BWC


cost of Rs. 25,27,865/-.

Item No. BWC/09-2016/08

To consider Accord of Administrative approval for SITC of 8 No’s passenger capacity lift at library.

Resolution No.

08/BWC


cost of Rs.24,01,181/-.

Item No. BWC/09-2016/09

To consider accord of Administrative approval for expenditure section of furniture for pre-fab class rooms and pre-fab hostels.

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Resolution No.

09/BWC

Administrative Approval granted as under to be executed by CPWD:

S. No. Name of the Work Estimated cost

01. Furniture for Pre-fabricated classrooms

Rs. 1,68,82,832/-

02. Furniture for Pre-fabricated Hostel Rs. 2,23,11,100/-

Item No. BWC/09-2016/10

Report regarding construction of G+5 structures viz Mega Hostel, Auditorium & Guest House and Accord of Revised Administrative Approval for construction of Mega Hostel and Guest House.

Resolution No.

10/BWC

After a PPT presentation on revised G+4 storey height proposals by the Chief Architect, some changes were suggested by the BWC. CPWD was requested to incorporate the same and submit the revised proposals for accord of approval.

Item No. BWC/09-2016/11

To Consider Accord of Administrative Approval for construction of Indoor Sport Facility Centre and Swimming Pool.

Resolution No.

11/BWC

Proposal was presented through PPT by the Chief Architect, however, some changes were suggested by the BWC. CPWD was requested to incorporate the same and submit the revised proposals for accord of approval.

Item No. BWC/09-2016/12

To Consider Accord of Administrative Approval for construction of Footpaths along the road falling in Academic Area.

Resolution No.

12/BWC

Administrative Approval granted for execution by the Institute Construction Wing at an estimated cost of Rs. 53.36 lacs.

The meeting ended with a Vote of thanks to the Chair.

(Prof. Fayaz Ahmad Mir) (Prof. Javed Ahmad Bhat)

Secretary Dean P&D

Approved

(Prof. Rajat Gupta)

Chairman

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Institute, held on of April 22, 2016 at 03.00 p.m.

in the Committee Room of the National Institute of Technology Srinagar.


1 Prof. Rajat Gupta, Director, National Institute of Technology

Srinagar, Hazratbal, Kashmir-190006. (J&K)

Chairman

2 Syed Shuja Hussain, Former Chief Engineer (Civil) PWD J&K

Government, R/O:Al-Manzir, Rajbagh, Srinagar.

Member

3 Prof. Javed Ahmad Bhat, Dean, Planning & Development, NIT

Srinagar

Member

4 Mr. N. K. Bansal, Superintendent Engineer (Civil), CPWD, Jammu

Central Circle, Landoi Bridge, Satwari Jammu.

Member

5 Dr. B. A. Mir, Associate Dean, Planning & Development, NIT

Srinagar.

Special Invitee

6 Shri Pushpinder Singh, Executive Engineer, CPWD, Srinagar

Special Invitee

7 Er. Mohammad Ayoub Khawaja, Executive Engineer, Electric

Division 4th, Srinagar

Member

8 Prof. Fayaz Ahmad Mir, Registrar NIT, Srinagar. Member-Secretary

The following could not attend the meeting:

1 Mr. Sanjeev Kumar Sharma, Director (NITs), MHRD, Department of Secondary & Higher

Education, Government of India, New Delhi

2 Mr. Rajesh Singh, Director, Integrated Finance Division (IFD), MHRD, Department of

Secondary & Higher Education, Government of India, New Delhi

3 Mr. Prabhakar Kumar Verma, Chief Architect, NRI, Sector-9A, Kendriya Sadan, CPWD,

Chandigarh

4 SE (Electrical), Chandigarh Central Electrical Circle-II, Central Public Works Department

(CPWD), Sector 7(B), Chandigarh

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However comments were received from Shri Satpal Sharma, Under Secretary (Finance),

Ministry of Human Resource Development vide F.No.3-2/2014-IFD dated 21-04-2016. These

were circulated among the members of the Building & Works Committee before the

deliberations of the agenda. These comments were taken into account while taking the decisions.



Item No. BWC/04-

2016/01


Resolution No.

01/BWC

Confirmed.

Item No. BWC/04-

2016/02

To record report on the action (taken) on the decisions of the BWC

meeting dated 10-07-2015.

Resolution No.

02/BWC

Report recorded. However, in case of item no. BWC/06, Serial no. 03

regarding Renovation / Upgradation of EI & Fans at L-Type

Quarter, the BWC desired that work be completed within 04

months.

Item No. BWC/04-

2016/03

To record report on fixation of rate contract by the Director for the work

of Fabrication of Aluminum Cabins including tables for research

scholars in all departments.

Resolution No.

03/BWC

Report recorded.

Item No. BWC/04-

2016/04

To consider accord of Approval for the rate contract for Conversion of

two No. of class rooms into Hi-Tech class rooms. (Civil part).

Resolution No.

04/BWC

Approved subject to the condition that the work will be taken up

only after finalization of electric part and the two works shall be

executed simultaneously for efficient coordination and completion.

Item No. BWC/04-

2016/05

To accord approval for fixation of rate contract for the works of

construction of new road by way of soling, metalling & also construction

of retaining wall.

Resolution No.

05/BWC

Approved at the cost of Rs. 45,21,591/- in favour of the lowest

tenderer M/S Dar Construction, Brain Nishat.

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Item No. BWC/04-

2016/06

Report Regarding Permission for Construction of Various Structures Viz. Pre-

Fab Hostels & Classrooms, Auditorium, Mega Hostel and Guest House.

Resolution No.

06/BWC

The matter was discussed alongwith the letter of CPWD dated

15-04-2016 regarding clarification with respect to number of storeys

of two works S. No. (1) and (2). It was noted that LAWDA has given

permission for these works as G+2 whereas the proposal so far is of

G+5 type. It was also noted that the Town Planning Department of

J&K has already proposed permission for G+5 type structures in

Srinagar as part of the revised Master Plan of Srinagar. However

official orders are yet to be issued. In view of this it was decided that

we may wait in case of these works.

For other works, CPWD was requested to increase the pace of work

so that works are completed well in time.

Item No. BWC/04-

2016/07

To accord administrative approval for construction of new buildings.

Resolution No.

07/BWC

Till the matter of permission is settled from Town Planning / LAWDA for

G+5 proposals, the present proposal shall be kept on hold.

Item No. BWC/04-

2016/08

To consider revision of delegation of powers in favour of BWC,

Director, Dean P&D, HOD Civil/Electrical & Executive Engineer in

respect of grant of technical sanction, rate contract, administrative

approval & execution of agreements.

Resolution No.

08/BWC

In view of the justifications provided by P&D wing (enclosed), the

proposed delegation related to works is recommended for approval

of FC / BOG.

Item No. BWC/04-

2016/09

To consider accord of administrative approval for Expenditure Sanction

of Various renovations works in favor of CPWD.

Resolution No.

09/BWC

Recommended for administrative approval of the FC / BOG.

Item No. BWC/04-

2016/10

To consider Accord of Administrative Approval for Repair of Roof of Work

Shop.

Resolution No.

10/BWC

Approved administratively.

Item No. BWC/04-

2016/11

To consider Accord of Administrative Approval for Renovation of Earthquake

Lab and Soil lab- II.

Resolution 11/BWC Approved administratively.

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Item No. BWC/04-

2016/12

To consider Accord of Administrative Approval for Repair of Boundary Wall

including Barbed Wire Fencing.

Resolution No.

12/BWC


Item No. BWC/04-

2016/13

To consider Accord of Administrative Approval for Construction of Rain

Shelter.

Resolution No.

13/BWC


Item No. BWC/04-

2016/14

To consider Accord of Administrative Approval for Construction of Garden

Benches.

Resolution No.

14/BWC


Item No. BWC/04-

2016/15

Release of Payment in f/o of the contractor for construction of Badminton

Courts for report.

Resolution No.

15/BWC

BWC approved release of payment in favour of the contract.

Item No. BWC/04-

2016/16

To consider accord of rate contract in favour of first lowest for Civil

Stage 2016-2017.

Resolution No.

16/BWC

Approved in faour of M/s Farooq Ahmad Budoo, Sheesh Bagh,

Srinagar (T3/3). The lowest rate of 14% below the DSR 2014.

Item No. BWC/04-

2016/17

To consider accord of administrative approval for expenditure sanction

for Face lifting and renovation of Institute Cafeteria in favour of CPWD.

Resolution No.

17/BWC

Recommended for administrative approval of the FC / BOG


(Prof. Fayaz Ahmad Mir)

Secretary

Approved

(Prof. Rajat Gupta)

Chairman

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M i n u t e s of Building & Works Committee (BWC) of the Institute,

held on of September 28, 2015 at 09.00 a.m. in the

NIT Transit House, Safderjung Enclave, New Delhi.




Chairman

2 Mr. Rajesh Singh, Director, Integrated Finance Division (IFD),

MHRD, Department of Secondary & Higher Education, Government

of India, New Delhi

Special Invitee

3 Mr. Arun Kumar, Under Secretary (NITs), MHRD, Department of

Secondary & Higher Education, Government of India, New Delhi.

Member

4 Prof. Javed Ahmad Bhat, Dean, Planning & Development, NIT

Srinagar

Member

5 Mr N. K. Bansal, SE (Civil), CPWD, Jammu Central Circle, Landoi

Bridge, Satwari Jammu.

Member

6 Mr. Prabhaker Kumar Verma, Chief Architect, NRI, Sector-9A,

Kendriya Sadan, CPWD, Chandigarh

Special Invitee

7 Mr. Rajiv Sao, SE (Electrical), Chandigarh Central Electrical Circle-

II, Central Public Works Department (CPWD), Sector 7(B),

Chandigarh.

Member

8 Prof. B. A. Mir, Associate Dean, Planning & Development, NIT

Srinagar.

Special Invitee


Special Invitee

10 Prof. Fayaz Ahmad Mir, Registrar NIT, Srinagar.

Member-Secretary

Syed Shuja Hussain, Former Chief Engineer (Civil) PWD J&K, Government, R/O:Al-Manzir,

Rajbagh, Srinagar and Er.Mohammad Ayoub Khawaja, Executive Engineer, Electric Division 4th,

Srinagar could not attend the meeting.



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Item No. BWC/ 09-2015/01

To confirm the minutes of the BWC meeting held on 10-07-2015

Resolution

01/BWC

Since no comments received, hence confirmed.

Item No. BWC/ 09-

2015/02

To record report on fixation of rate contract by the Director for

various works

Resolution

02/BWC

Record reported.

Item No. BWC/ 09-

2015/03

To record report on the action on the decisions of the BWC meeting

dated 10-07-2015

Resolution

03/BWC

Record reported.

Item No. BWC/ 09-

2015/04

To consider accord of Approval to rate contract for Face Lifting of

some Institute Buildings.

Resolution

04/BWC

Rates as recommended by the contract committee for awarding

the said work to the lowest tenderer approved.

Item No. BWC/ 09-

2015/05

To consider accord of Approval to rate contract for Construction of

Pathways.

Resolution

05/BWC

Rates as recommended by the contract committee for awarding

the said work to the lowest tenderer approved.

Item No. BWC/ 09-

2015/6

To consider accord of administrative approval for Expenditure

Sanction of Various renovations works in favour of CPWD.

(Electrical Works)

Resolution

06/BWC

The BWC noted that the overall work of renovation (both civil

and electrical) is already approved by the BOG for a PE cost of

Rs. 9799.05 lacs. The detailed estimates of the following works

are thus recommended for consideration of ES by the FC for

approval of BOG subject to the condition that the rates of

non-schedule items are certified by an internal committee of the

Institute to be nominated by the Director:-

S.

No

Name of the Work Estimated Cost

01. Renovation/Upgradation of

El & Fans at Directors

Residence, P-Type and A-

Type quarters

Rs. 1,36,48,458/-

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El & Fans at L-Type quarters

Rs. 1,54,75,928/-


El & Fans at Mess & Dining

Hall of Indus and Chenab

Hostel.

Rs. 1,34,12,702/-


El & Exhaust Fans of Bath

Room Blocks in Academic

Area.

Rs. 28,61,557/-

Item No. BWC/ 09-

2015/07

Accord of administrative approval for Fabrication of Aluminium

Cabins including Tables for Research Scholars in all Departments

Resolution

07/BWC

164 Research Scholars will be accommodated in the proposal

with an estimated cost of Rs. 39.84 lacs excluding the

electrifications. Administrative approval & estimate sanction

granted. The electric works will be done through stage contract.

Item No. BWC/ 09-

2015/08

To ratify the action taken by the Director for grant of administrative

approval of various minor works

Resolution

08/BWC

Report recorded.

Item No. BWC/ 09-

2015/09

To consider accord of administrative approval for various works

under Stage-2015-16

Resolution

09/BWC

Item withdrawn. To be decided at the Institute level.

Item No. BWC/ 09-

2015/10

To accord of administrative approval for construction of new

buildings.

Resolution

10/BWC

It was observed that estimates for such type of major works

should be first submitted to BOG for an in-principle approval

with necessary justification and reasoning. Then the project

estimates of the works allowed by the BOG can be considered by

the BWC for appropriate recommendation.

Item No. BWC/ 09-

2015/11

To accord technical sanction for different works.

Resolution

11/BWC

Technical Sanction accorded.

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Item No. BWC/ 09-

2015/12

To consider accord of revised administrative approval for pre-fab

hostels / class rooms.

Resolution

12/BWC

Recommended for approval of FC/BOG subject to the condition

that the rates of non-schedule items are certified by an internal

committee of the Institute to be nominated by the Director.

Item No. BWC/ 09-

2015/13

To consider payment for painting / distempering & minor repairs of

Institute Library.

Resolution

13/BWC

Approved.


(Prof. F. A. Mir)

Member- Secretary

Approved

(Prof. Rajat Gupta)

Chairman


Institute, held on of July 10, 2015 at 05.15 p.m. in the Committee Room of the

National Institute of Technology Srinagar.




Chairman

2 Mr. Rajesh Singh Solanki, Under Secretary (NITs), MHRD,

Department of Secondary & Higher Education, Government of India,

New Delhi.

Member

3 Mr. Satpal Sharma, Under Secretary, Integrated Finance Division

(IFD), MHRD, Department of Secondary & Higher Education,

Government of India, New Delhi.

Special Invitee

4 Syed Shuja Hussain, Former Chief Engineer (Civil) PWD J&K,

Government, R/O:Al-Manzir, Rajbagh, Srinagar

Member

5 Prof. M. A. Lone, Dean, Planning & Development, NIT Srinagar

Member

6 Mr R. K. Gupta, SE, CPWD, Jammu Central Circle, Landoi Bridge,

Satwari Jammu.

Member

7 Mr. Prabhakar Kumar Verma, Chief Architect, NRI, Sector-9A,


Special Invitee

8 Prof. Javed Ahmad Bhat, Associate Dean, Planning & Development,

NIT Srinagar.

Special Invitee


Special Invitee

10 Mr. Aijaz Ahmad Khan, Executive Engineer, Electric Division 4th,

Srinagar

Member

11 Prof. Fayaz Ahmad Mir, Registrar NIT, Srinagar.

Member-Secretary

Mr. Rajiv Sao, SE (Electrical), Chandigarh Central Electrical Circle-II, Central Public Works

Department (CPWD), Sector 7(B), Chandigarh could not attend the meeting.



No. BWC/01


Resolution 01/BWC

Confirmed.

BWC/02 To record report on the action taken on the decisions of the BWC meeting dated 16-02-2015.

Resolution 02/BWC

Report recorded. The representatives of CPWD and J&K PDD assured the committee that they are putting in full efforts to complete the works assigned to them at the earliest. In respect of work under item No. BWC/14 i.e installation of CCTVs, it was informed the work will be completed by November 2015.

BWC/03 To accord technical sanction for different works.

Resolution 03/BWC

The recommendations of the Technical Committee approved.

BWC/04 To consider accord of administrative approval for expenditure sanction of various renovation works in favor of CPWD.(Electrical Works).

Resolution 04/BWC

Administrative approval granted in respect of work listed at serial no. 07 i.e. Renovation of Electrical installation Guest House at NIT, Srinagar. Sub Head: Pdg. Path & Compound lighting (Phase-II) S/H: I (POLES, FITTINGS & BOLLARSD LIGHTS) S/H: II (FEEDER PILLAR, BYEPASS PANEL, 3X8 KVA SERVO VOLTAGE STABILIZER, SHED ETC. S/H: III (CABLE LAYING) at estimated cost of Rs, 15,40,039/-. In respect of other works estimates shall be resubmitted by the CPWD after review.

BWC/05 To consider accord of Approval to rate contract for semi dense coat of roads of NIT premises.

Resolution 05/BWC

Rate contract in favour of the lowest tenderer approved for an amount of Rs. 52,13,970/-.

BWC/06 To consider accord of Administrative approval for earth filling of low lying areas.

Resolution 06/BWC

Administrative approval granted at an estimated cost of Rs. 13.89 lacs through the Institute P&D Wing.

BWC/07 To consider accord of Administrative approval for development of road from Jhelum Hostel to Computer Centre Crossing Via Guest House and Director's Lodge.

Resolution 07/BWC

Administrative approval granted at estimated costs for execution through the Institute P&D Wing as under:

Construction of new road by way of soling mettaling and also construction of retained wall.

59.10 lacs

Providing and laying of 50 mm thick compacted bituminous macadam and 25 mm thick semidence.

34.87 lacs

BWC/08 To consider the Master plan prepared by CPWD for the Institute

Resolution 08/BWC

Recommended for approval of Board of Governors.

BWC/09 To consider accord of administrative approval for various works under Stage 2015-16.

Resolution 09/BWC

Administrative approval granted in respect of 07 minor works recommended by the Minor Works Committee.

BWC/10 To grant technical sanction for the work "Face lifting of some Institute buildings".

Resolution 10/BWC

The recommendation of the Technical Committee approved. However, it was felt that since the work of renovation is allotted to CPWD, the face lifting work of administrative and library blocks should be deleted as CPWD has already started renovation of these blocks. In other cases since the work comprises of exterior face lifting only i.e. painting etc. and the buildings are likely to be taken up for renovation after 2 to 3 years, the same may be carried out as these buildings are having a shabby look at present. However, it was emphasized that uniformity must be maintained in the exterior shades in different categories of buildings. To ensure one campus-one pattern.


(Prof. F. A. Mir)

Member- Secretary

Approved

(Prof. Rajat Gupta)

Chairman

1


Institute, held on of February 16, 2015 at 10.30 a.m. at NIT Transit House,

A-1/267, Safderjung Enclave, New Delhi – 110 029.




Chairman

2 Mr. R. S. Solanki, Under Secretary (NITs), MHRD, Department of


Member




Special Invitee

4 Prof. M. A. Lone, Civil Engineering Department, NIT Srinagar

Member



Special Invitee


Civil Engg. Department, NIT Srinagar.

Special Invitee



Chandigarh.

Special Invitee

8 Mr. S. P. Singh, Executive Engineer, CPWD, Srinagar

Special Invitee

9 Mr. Aijaz Ahmad Khan, Executive Engineer, Electric Division 4th ,

Srinagar

Member

10 Prof. Fayaz Ahmad Mir, Registrar I/C,NIT, Srinagar. Member-Secretary

Syed Shuja Hussain, Former Chief Engineer (Civil) PWD J&K , Government, R/O:Al-

Manzir, Rajbagh, Srinagar and Mr Dhiraj Kumar, SE, CPWD, Chandigarh could not attend the

meeting.

After welcoming the members, the agenda was taken up for discussion and the

following decisions were taken:

BWC/01 To confirm the minutes of the BWC meeting held on 06-09-2014.

Resolution

01/BWC

Confirmed.

BWC/02 To record report of follow up action of decisions of the BWC meeting

dated 01-01-2014.

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Resolution

02/BWC

Record reported.

BWC/03 To record report on the action taken on the decisions of the BWC

meeting dated 06-09-2014.

Resolution

03/BWC

Record reported. Regarding item no. BWC/09-2014/22, it was informed

that estimates of all the mentioned works have been received.

BWC/04 To consider Accord of approval for excess amount for the work of

Improvement of Damaged parts of roads by way of GSB, Metalling &

50 mm thick macadam.

Resolution

04/BWC

The excess amount of Rs.3,25,499/- was approved for release and revised

Administrative Approval for Rs. 36.4 lacs granted.

BWC/05 To consider accord of administrative approval for various works

under Stage-2014-15.

Resolution

05/BWC

Administrative approval granted.

BWC/06 To consider accord of administrative approval for expenditure

sanction of various renovations works in favor of CPWD.

Resolution

06/BWC

the following estimates submitted by CPWD for various renovations

works under the total renovation of the Institute building assigned to it by

Board of Governors were discussed :

S.No. Name Of Work Est. Cost

1 Renovation of Hostel Mess of Indus at NIT Srinagar (J&K)

Rs. 28,17,400/-

2 Renovation of Hostel Mess of Chenab at NIT Srinagar (J&K)

Rs. 24,61,900/-

3 Renovation of Dining hall of Indus Hostel at NIT Srinagar (J&K)

Rs. 22,90,800/-

4 Renovation of Dining hall of Chenab Hostel at NIT Srinagar (J&K)

Rs. 16,45,300/-

5 Renovation of A-type residential quarters at NIT Srinagar (J&K)

Rs. 1,86,21,500/-

6 Renovation of L-type residential quarters at NIT Srinagar (J&K)

Rs. 2,65,16,300/-

7 Renovation of P-type residential quarters at NIT Srinagar (J&K)

RS. 1,21,22,500/-

Administrative approval granted for works listed at Sr. No. 1, 2, 3 and 4

being upto Rs. 60.00 lacs.

Works at Sr. N o. 5, 6 and 7 are recommended for Administrative

approval to Finance Committee / Board of Governors.

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BWC/07 To consider accord of Administrative Approval for Construction of

three No. of ladies toilet blocks.

Resolution

07/BWC


BWC/08 To consider accord of approval to Rate Contract for different

renovation works.

Resolution

08/BWC

The BWC decided that the request for escalation cannot be accepted as

such the works should be retendered.

BWC/09 To consider accord of Administrative Approval for Renovation of

Fluid Mechanics Lab at NIT Srinagar.

Resolution

09/BWC


BWC/10 To consider accord of Administrative Approval for Repair to

Boundary wall at various places of NIT Srinagar.

Resolution

10/BWC


BWC/11 To consider accord of Administrative Approval for Painting of

Hostels, S-Quarters and academic buildings, etc. (Flood damaged).

Resolution

11/BWC


However, in the case of work list at no. 03 i.e. renovation of S-Quarters,

the BWC advised that the renovation other than painting should not be

repeated by the CPWD when it takes up the renovation work of the

Institute buildings assigned to CPWD.

BWC/12 Accord of approval for excess amount for the work of P/F of Chain

link fencing from Dal Hostel to Guest House due to Flood Damage.

Resolution

12/BWC

The excess of 301846/- over the original allotted cost of 11,74,812/- lacs

was approved on the following reasons:

1. The damage having being caused due to the recent devastating floods,

2. The work being of essential nature i.e. security.

BWC/13 Accord of approval for construction of 33/11 kV, 1 x 3 MVA receiving

station for dedicated power supply to NIT Srinagar.

Resolution

13/BWC

Recommended for approval of Finance Committee / Board of Governors

at an estimated cost of Rs.241.06 lacs.

4

BWC/14 Accord of approval for Installation of CCTVs.

Resolution

14/BWC




sanction in favour of CPWD for Renovation of Administrative Block

and Library.

Resolution

15/BWC




sanction in favour of CPWD for Providing, Installation, Testing &

Commissioning of Addressable Fire Alarm system and PA system.

Resolution

16/BWC



BWC/17 To consider accord of revised administrative approval for

Construction of Mega Hostel, Guest House and Hi-Tech. Auditorium.

Resolution

17/BWC

The revised estimates submitted by the CPWD for the following works

with details against each given below were discussed :

S. No. Name of the Work Cost approved as per PE in 2012

(Rs. Crores)

Revised estimate now (Rs. Crores)

1. Construction of 1000 bedded Mega Hostel

Rs. 54.40 Rs. 94.33

2. Construction of 50 bedded Guest House.

Rs. 3.33 Rs. 49.69

3. Construction of 1000 Seat Hi-Tech Auditorium

Rs. 17.75 Rs. 34.92

It was found that the revised estimates are very high as compared to the

preliminary estimates submitted by the CPWD in 2012 especially in

respect of work construction of 50 bedded Guest House. The reasons for

large variations explained by the CPWD engineers are as under:

1. The preliminary estimates were submitted without finalisation of the

drawing of these works.

2. The essential component like Lifts, provisions for disabled persons,

fire safety etc. were not included in the preliminary estimates.

3. Higher specifications for some items like flooring and granite façade

etc. has been included in the revised estimates.

4. Accoustic treatment, carpet flooring in case of Auditorium.

5. Escalation from 2012.

5

6. The details plans and drawings of these works have been approved by

the BOG in its last 86th held on 06-09-2014.

In the case of work no. 02, it was additionally also noted that CPWD had

prepared the preliminary estimates taken into account only the plinth area

of one floor whereas the building is 5-storied and as such the floor area

mentioned in the preliminary estimate should have been five times

making the preliminary estimate 16.64 crores instead of 3.33 crores.

In view of above the revised estimates of the mentioned works are

recommended for approval of Finance Committee / Board of Governors.

BWC/18 To consider the draft Master Plan prepared by CPWD for the

Institute.

Resolution

18/BWC

In pursuance to BWC Resolution No. BWC/01-2014/19, the Chief

Architect of the CPWD made a presentation of the conceptual Master

Plan prepared by them for the Institute.

After thorough deliberations, the BWC advised to have more discussions

on the proposed Master Plan internally and take all inputs from the

discussions including landscaping into consideration for finalizing the

Master Plan. The finalized M.P. be submitted to BWC for its

recommendations to the Finance Committee / Board of Governors.



Member-Secretary

Approved

(Prof. Rajat Gupta)

Chairman

1

M i n u t e s of Building & Works Committee (BWC) of

the Institute, held on of September 06, 2014 at 10.00 a.m. at NIT

Transit House, A-1/267, Safderjung Enclave, New Delhi – 110 029.




Chairman

2 Mr. Sanjeev Kumar Sharma, Director (NITs), MHRD, Department of


Member




Special Invitee

4 Prof. M. A. Lone, Civil Engineering Department, NIT Srinagar

Member

5 Mr Dhiraj Kumar, SE, CPWD, Chandigarh.

Member



Special Invitee


Civil Engg. Department, NIT Srinagar.

Special Invitee



Chandigarh.

Special Invitee

9 Prof. Fayaz Ahmad Mir, Registrar I/C,NIT, Srinagar. Secretary

Syed Shuja Hussain, Former Chief Engineer (Civil) PWD J&K, Government,

R/O:Al-Manzir, Rajbagh, Srinagar, and Mr. Aijaz Ahmad Khan, Executive Engineer,

Electric Division 4th, Srinagar could not attend the meeting.

After welcoming the members, the deliberations of the meeting were initiated

by the Director. The agenda was taken up for discussion and the following decisions

were taken:


Resolution 01/BWC

Confirmed.

2

BWC/02 To record report on the action taken on the decisions of the BWC meeting dated 01-01-2014.

Resolution 02/BWC

Record reported. However, BWC decided as under in case of the following items:

BWC/01/2014/12 (Installation of CCTVs)

SE Electrical CPWD be included in the Expert Team to finalize a comprehensive proposal keeping provision for future upscaling and integration of possible add-ons. The revised proposal afterwards shall be submitted to BWC for grant of administrative approval for execution by CPWD. The execution shall be done in phases to be decided as per the requirements given by NIT Srinagar

BWC/01/2014/13 (Renovation of Power Station by CPWD)

While awarding the contract for this work, CPWD shall also take into account the proposal of the Institute for setting up of 33/11 KV Receiving Station in the Institute for dedicated power supply by PDD (Government of J&K). The proposal for this is included as an item for consideration in this agenda.

BWC/01/2014/14 (Setting up of 50KVA Solar Power House)

The CPWD informed that the work shall be completed within 04 months after the award of contract of the work.

BWC/01/2014/19 (Preparation of comprehensive Master Plan)

The work be allotted to CPWD which shall submit the comprehensive Master Plan within 03 months for consideration of BWC.

BWC/03 To ratify the action taken by the Director for grant of administrative approval of various minor works.

Resolution 03/BWC

Ratified. However, the BWC desired that all the documents related to grant of approval by the Chairman, BWC i.e. Director NIT Srinagar including the minutes of the Minor Works Committee of the Institute, etc should be kept as enclosures while seeking ratification / approval of BWC .

BWC/04 To ratify the accord of administrative approval for Renovation of Solar House.

Resolution 04/BWC

Ratified.

3

BWC/05 To consider the recommendations of Technical Committee in respect of Technical Sanction of various works.

Resolution 05/BWC

While discussing the matter, it was noted that the Technical Committee has recommended grant of technical sanction which implies that all the three parameters for grant of TS are fulfilled i.e. technicality, specifications and estimate of the proposal. The BWC concurs with this view and approves the recommendation of the Technical Committee. However, in future the Technical Committee shall clearly mention all the three parameters in their recommendation.

BWC/06 To consider accord of approval to Rate Contract for the work Semi-dense Coat to all Roads of N.I.T Premises.

Resolution 06/BWC

BWC observed that reasonability of rates offered by L-1 has not been specified by the Contract Committee. As such the Contract Committee should consider the recommendations again for certifying the reasonability of rates offered by 1st lowest with the help of an analysis as per CPWD procedure. If rates offered are within 5% , the Director i.e. Chairman, BWC is authorized to approve the recommendation for award of contract so that work is not delayed and it is carried out within permissible working season for bituminous works which generally does not extend beyond September in the valley of Kashmir. It was further resolved that the Contract Committee shall in future record the reasonability of the rates offered by 1st lowest in its recommendations for approval of rates of 1st lowest in all cases. Further, the BWC advised that the tender for all works above Rs. 05.00 lacs shall be advertised in at atleast one national newspaper in addition to local newspaper and Institute Website.

BWC/07 To consider accord of administrative approval for face lifting of various Institute Buildings.

Resolution 07/BWC

Administrative approval granted. The expenditure on account of this work shall be debited to the funds for general renovation and face lifting head of account which work has been assigned to CPWD.

BWC/08 To consider accord of administrative approval for renovation of Ceiling of Chemical Engineering Department.

Resolution 08/BWC


BWC/09 To consider accord of administrative approval for Reflective Sign Boards and Name Plates .

4

Resolution 09/BWC

BWC observed that the estimates for name plates is on higher side and the same should be revised keeping a simple and economic type of name plate provision in the proposal. The revised proposal shall be submitted for approval as per procedure.

BWC/10 To consider accord of administrative approval for Providing and Installation of 50 L/H water purifiers in different Departments.

Resolution 10/BWC


BWC/11 To consider accord of administrative approval for Renovation of Maintenance & Repair of DG shed. (Civil part).

Resolution 11/BWC


BWC/12 & BWC/13

To consider accord of Revised Administrative Approval for the work of Renovation of Committee Room and Director’s Office at NIT, Srinagar. To consider accord of Approval of Excess amount for the work of White Washing & Painting of Girls Hostel.

Resolution 12&13 /BWC

BWC observed that the work in item no. 12 has been approved administratively for an amount of Rs. 17.73 lacs and allotted at Rs. 16.64 lacs to the 1st lowest, however, because of additional items executed which were not included in the original estimate, the work done cost is Rs.23.67 lacs. In case of item no. 13, the work was administratively approved for Rs. 04.15 lacs and allotted to the 1st lowest at Rs. 02.60 lacs. However, the work done cost in this case is Rs. 03.83 lacs due to execution of additional items not covered in the original estimate. The BWC observed that the percentage excess though justified is beyond the provisions in the tender notice of the works or any other standard practice. But since the works have been completed and payments to the contractor have become inevitable, the BWC recommends the revised estimates for approval by FC / BOG as an exceptional case. Further, the BWC found that there is a need to impart training to the staff of the Construction Wing of the Institute and as such advised that the concerned staff be got trained through the CPWD Training Institute either by deputing them to the Institute or arranging an in-house training for them. Moreover, in future the tender document shall be framed as per CPWD manual / practice to take care of such exigencies.

5

BWC/14 To consider accord of Administrative approval of Construction of Lifts, Ramps, Sign boards/Signals and Tactile flooring for disabled students.

Resolution 14/BWC

Administrative approval granted for execution by CPWD.

BWC/15 To consider accord of administrative approval for various works under Stage-2014-15.

Resolution 15/BWC


BWC/16 To consider accord of administrative approval for minor renovation of some Labs/corridors etc. of various Institute Buildings.

Resolution 16/BWC


BWC/17 To consider accord of Administrative Approval for the increase in maximum limits of Civil and Electrical Stage Contract.

Resolution 17/BWC

The BWC approved the following enhancements with effect from current financial year :

1. Civil Stage Limit from Rs. 30.00 lacs to Rs. 45.00 lacs 2. Individual Civil Work limit under stage from Rs. 03.00 lacs to

Rs. 05.00 lacs 3. Electrical Stage limit from Rs. 20.00 lacs to Rs. 30.00 lacs 4. Individual Electric Work limit under stage from Rs. 03.00 to Rs.

04.00 lacs Further, the Institute may put up a revised proposal for any enhancement in future with full justification with regard to rising cost index, increasing student enrollment etc.

BWC/18 To consider accord of Administrative Approval for Conversion of 02 Nos. of classrooms into Hi-Tech classrooms.

Resolution 18/BWC

Administrative approval granted. However, the tender for the work shall

not be issued till grant of technical sanction by the Technical Committee

duly approved by Director. Any modifications / additions / alterations as

were pointed out by SE Electrical CPWD in the meeting shall be taken

care of while discussing the technical sanction in the Technical

Committee and addressing all the essential suggestions. The Technical

Sanction shall be granted separately for civil and electrical work

components.

6

BWC/19 To consider accord of Administrative Approval for Construction of 33/11 KV, 2×4 MVA Receiving station for dedicated power supply to NIT Srinagar.

Resolution 19/BWC

After discussing all the aspects of the proposal, the BWC resolved that the proposal be reevaluated by the Technical Committee headed by SE Electric CPWD with regard to providing of 33/0.433 KV transformer instead of 33/11 KV transformer, cost benefit analysis and all other technical aspects including losses, space etc. The Associate Dean (P&D) shall act as Coordinator for this purpose and revised proposal shall be submitted to BWC for consideration and approval.

BWC/20 To consider accord of Administrative Approval for Construction of Path ways.

Resolution 20/BWC


BWC/21 To consider accord of Administrative Approval for P/F of Bollard lights on the either sides of path ways.

Resolution 21/BWC

Administrative approval granted, however, the work shall be executed by the CPWD to ensure uniformity and integration of this work with other works being carried out by CPWD electric side.

BWC/22 To finalize the proposals regarding Architectural drawings/Designs for construction of Auditorium, Guest House, Mega Hostel and Pre-fabricated hostels & classrooms.

Resolution 22/BWC

On the basis of presentation made by the Chief Architect, CPWD and his team and interaction held thereafter, the BWC recommends the architectural designs and drawings for approval by the FC / BOG for the following works: 1. 1000 seat capacity Auditorium 2. 50 rooms capacity Guest House 3. 1016 bed capacity Boy’s Mega Hostel (option-2) 4. Prefabricated G + 1 Boy’s Hostel Two Blocks 5. Single storeyed pre-fabricated class rooms.

The Committee observed that CPWD has made necessary provision for all the mandatory amenities like fire fighting, energy efficiency, provisions for Persons with disabilities etc. Further, in case of prefab works, the option of using the type of technology shall be decided by the CPWD as per their own procedure.

BWC/23 To consider accord of administrative approval for Signage / marking of roads.

Resolution 23/BWC


7

BWC/24 To consider accord of administrative approval for expenditure sanction of various renovation works in favour of CPWD.

Resolution 24/BWC

The BWC was informed that the renovation / face lifting of all Institute building including academic buildings, laboratories, class rooms, hostels and residential quarters has been assigned to CPWD at an estimated cost of Rs. 9799.58 lacs, on the basis of preliminary estimates given by CPWD. The job includes interior as well as external components. Further, the renovation work cannot be taken up in single phase and it has been decided with the CPWD to phase out the same block-wise in different segments so that the normal working of the Institute is not unreasonably affected. The renovation of this scale had become essential because of the fact that no full scale renovation has been carried out during last 23 years and the Institute presents a shabby and dilapidated appearance. The detailed estimates provided by the CPWD for the following works are therefore recommended for approval by FC / BOG., out of the already administratively approved work for general renovation and face lifting :

1

Renovation of Administrative block (civil part)

Rs.66,48,600/-

2 Renovation of toilet block Administrative Block & Academic block

Rs. 1,17,96,500/-

3 Renovation of Library Rs.1,16,96,200/-

BWC/25 To consider accord of administrative approval for renovation of Reception Center.

Resolution 25/BWC




Secretary

Approved

(Prof. Rajat Gupta)

Chairman

1

M i n u t e s of Building and Works Committee (BWC) of

the Institute, held on of January 01, 2014 at 10.30 a.m. in the

Committee Room of the Institute.


1 Prof. Rajat Gupta, Director, National Institute of Technology

Srinagar, Hazratbal, Kashmir-190006. (J&K), Chairman

2 Shri Rajesh Singh, Director (NITs), MHRD, Department of

Secondary & Higher Education, Government of India, New

Delhi – 110 001

Member

3 Syed Shuja Hussain, Former Chief Engineer (Civil), PWD J&K

Government, Al-Manzir, Rajbagh

Member

4 Prof. M. A. Lone, Dean, Planning & Development, NIT

Srinagar

Member

5 Er. A. A. Khan, Executive Engineer, Electric Division 4th,

Srinagar.

Member

6 Prof. Javed Ahmad Bhat, Associate Dean, Planning &

Development, NIT Srinagar

Special Invitee

7 Prof. Fayaz Ahmad Mir, Registrar , NIT Srinagar. Secretary

The following members could not attend the meeting:

1 Shri Naveen Soi, Director, Integrated Finance Division (IFD), MHRD, Department of

Secondary & Higher Education, Government of India, New Delhi

2 Chief Engineer, North Zone, CPWD, Chandigarh

3 SE (Electrical), Chandigarh Central Electrical Circle-II, Central Public Works

Department (CPWD), Sector 7(B), Chandigarh

4 Executive Engineer (Civil), Central Division, CPWD, Humhama, Srinagar

The agenda was taken up for discussion and after thorough deliberations the following

decision were taken:


Resolution

01/BWC

Confirmed.

2

BWC/02 To record report on the action taken on the decisions of the BWC meeting

dated 24-04-2013.

Resolution

02/BWC

Record reported. In case of the work of providing and laying

underground cable, the Executive Engineer PDD presented the

estimate and proposal for the work of providing and laying

underground cable from Receiving Station in University of

Kashmir(UOK) to the Institute PS. It was reported by the Executive

Engineer PDD that the UOK did not allow laying underground cable

through its campus and as such the PDD proposed an O/H AB cable

instead estimated to cost Rs. 87.00 lacs. It was assured by PDD that

there will be no problem in this type of cable as it is well insulated

and will ensure dedicated supply to NIT Srinagar. The proposal is

recommended to FC / BOG for administrative approval and financial

sanction.

BWC/03 Ratification of action taken by the Director for grant of administrative

approval of various minor works.

.

Resolution

03/BWC

Ratified.

BWC/04 Accord of Administrative approval for Providing and Fixing of Kota stone

flooring to class rooms from L-1 to L-5.

Resolution

04/BWC

Administrative approval and financial sanction granted for an

amount of Rs.5.91 lacs.

BWC/05 Accord of Administrative approval for providing and Fixing of Chain link

fencing around playing field at NIT Srinagar.

Resolution

05/BWC


amount of Rs.30.74 lacs.

BWC/06 Accord of Administrative approval for Semi-dense coat to all roads of NIT

Premises.

Resolution

06/BWC


amount of Rs. 59.79 lacs.

BWC/07 Accord of Administrative approval for Fencing of different parks with

4’ -0” height chain link fencing.

Resolution

07/BWC

Administrative approval and financial sanction granted for an amount of Rs. 32.87 lacs.

3

BWC/08 Accord of Administrative approval for Construction of Pre-fab structure for

Training and Placement (T&P) Department.

Resolution

08/BWC

Administrative approval and financial sanction granted for an amount of Rs.20.50 lacs through CPWD who were assigned two similar works already.

BWC/09 Accord of Administrative approval for construction of Additional Parking

Space.

Resolution

09/BWC

Administrative approval and financial sanction granted for an amount of Rs. 38.28 lacs.

BWC/10 Accord of Administrative approval for Reconstruction of Main Gate .

Resolution

10/BWC



BWC/11 Accord of Administrative approval for Replacement of old /rusted water

distribution system of the Institute .

Resolution

11/BWC

Recommended to FC / BOG for an amount of Rs. 145 lacs through CPWD for administrative approval and financial sanction.

BWC/12 Accord of Administrative approval for Installation of CCTVs.

Resolution

12/BWC

The proposal was discussed in detail and it was observed that a web

based system would be desirable and also other security features

should be ensured in the system. Therefore, the BWC resolved that the

proposal be revised by an expert committee on security system and the

Chairman BWC is authorized to accord administrative approval and

financial sanction to the revised proposal.

BWC/13 Accord of revised Administrative approval for the Renovation and Up-

gradation of Power Station and purchase of additional 500 KVA

transformer.

Resolution

13/BWC

Recommended to FC / BOG for an amount of Rs. 200.00 lacs through CPWD for administrative approval and financial sanction.

BWC/14 Accord of Administrative approval for Creation of 50 KVA Solar Power

Station.

Resolution

14/BWC

Recommended to FC / BOG for an amount of Rs. 95.03 lacs through

CPWD for administrative approval and financial sanction.

4

BWC/15 Accord of Administrative approval for Renovation of Activity Center.

Resolution

15/BWC


amount of 10.33 lacs.

BWC/16 Accord of administrative approval for renovation of Seminar Hall of Civil

Engineering Department.

Resolution

16/BWC



BWC/17 Accord of Administrative approval for increase in maximum limits of

Electrical stage contract.

Resolution

17/BWC

Administrative approval to enhancement in limit of electric stage

contract is approved as under:

1. Total value Electrical limit stage from Rs. 10.00 lacs to Rs.

20.00 lacs

2. Individual limit under stage from Rs.1.50 lacs to Rs. 3.00 lacs.

BWC/18 Accord of Administrative approval for Civil stage contract.

Resolution

18/BWC

Administrative approval and financial sanction granted for civil stage

2014-15 as under:

1. Annual limit of Rs. 30.00 lacs

2. Individual Civil work limit of 3.00 lacs

BWC/19 Accord of Administrative approval for preparation of Comprehensive

Master Plan of the Institute.

Resolution

19/BWC

Recommended to BOG for approval.

The meeting was ended with a vote of thanks to the Chair.


Secretary

Approved

(Prof. Rajat Gupta)

Chairma

Minutes of Building & Works Committee (BWC) of the...

Documents

Transcript of Minutes of Building & Works Committee (BWC) of the...