MINUTES OF A MEETING OF ABERTAWE BRO MORGANNWG COMMUNITY HEALTH COUNCIL

BRIDGEND LOCAL COMMITTEE HELD AT THE BOARD ROOM, MULTI PROFESSIONAL

EDUCATION CENTRE, PRINCESS OF WALES HOSPITAL ON THE 3RD APRIL 2012 AT 9.30A.M.

PRESENT: Mr Alan Phillips, Chair Mr Emrys Davies, Vice-Chair Mrs Gillian Davies Mr Phillip Fairclough Mrs Diana Griffith Mr Lindsay Morgan – Co-opted member IN ATTENDANCE: Mr Phillip Williams, Chief Officer

Mr Kevin Dee, Deputy Chief Officer Ms Alyson Nottingham, Business Manager

BLC68/12 CHAIR’S REMARKS

The Chair gave special mention of thanks to co-opted member Doreen Gunning who had sadly resigned due to serious illness.

The Chair stated that it was his last meeting as Chair of the Local Committee and expressed his gratitude to every member for their support with special thanks to Emrys Davies, and the staff at the CHC. The Chair also thanked Dorothy Edwards, Matthew Bunce and Catherine Roberts from the Bridgend Locality for their contribution over the last 2 years.

The Chair added that times were difficult and there were a number of difficult decisions facing the NHS and CHC over the next few years.

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BLC69/12 ELECTION OF CHAIR AND VICE CHAIR The Chief Officer announced that there had been only one nomination for Chair and one for Vice Chair. CHAIR – Mr Emrys Davies VICE CHAIR – Mr Alan Phillips

Therefore Emrys Davies was elected unopposed as the Chair, and Alan Phillips as Vice Chair of the Bridgend Local Committee. Mr Davies thanked Alan Phillips and the team for their guidance over the past two years.

BLC70/12 APOLOGIES FOR ABSENCE Mrs Kerry Davies Mr Owen Davies Cllr Mrs Edith Hughes Cllr Mrs Marlene Thomas Mrs Dorothy Edwards Mr Matthew Bunce Mrs Catherine Roberts BLC71/12 DECLARATIONS OF INTEREST There were no declarations of interest expressed.

BLC72/12 MINUTES OF THE ABERTAWE BRO MORGANNWG CHC

BRIDGEND LOCAL COMMITTEE HELD ON 3rd January 2012

The Minutes were RECEIVED and ACCEPTED as a correct record.

BLC73/12 ACTION SCHEDULE The committee reviewed the action schedule arising out of the ABM CHC Bridgend Local Committee Meeting held on the 3rd

January 2012 and the following updates were noted:

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BLC73.1 Letter of well wishes to Cllr. M. Inglesant This action was completed. BLC73.2 2012 Dates of Community Network Meetings The Chief Officer was not sure whether Kerry Davies had

received the dates and stated that this needed to be checked. Action: CHC Office BLC73.3 CHC to receive Dementia Awareness Cards Chief Officer stated that they had not been received and this

would be followed up. Action: CHC Office BLC73.4 Meeting to be arranged with Locality Directors This action was completed. BLC74/12 ABMU HEALTH BOARD MATTERS

BLC74.1 2012-13 Operational Plan – Princess of Wales Hospital

The Chief Officer reported that he had spoken to Mr Paul Stauber who had sent apologies because he was involved in an ABMU Executive Group Meeting.

The Chief Officer reminded the meeting that Mr Alan Phillips and Mrs Diana Griffiths represented the local committee on the PoW planning group.

Alan Phillips and Diana Griffith explained the proposed bed changes within the Princess of Wales Hospital as follows:

1. Transfer of ENT activity from Ward 16 to Ward 8 because ENT was undertaken on a day case basis and only four beds were required to meet the day case demand. There was concern about the difference in nursing skills but this seemed to have been resolved.

2. Transfer of 16 beds from Ward 20 to Ward 16 – Ward 20 could still be used if necessary and there would be bank staff

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to cover the Ward if needed. The reduction in beds had been made possible by transferring activity to community services.

3. In total there would be a reduction of 60 beds at PoW although a large number of these were attributed to unscheduled care, the funding for which had ceased the previous year. The balance represented a change of service provision to shorter lengths of stay, day case, and re-direction of funding into community services.

4. Closure of 9 beds on Ward 4 due to improvements in the acute coronary syndrome pathway. The Cardiologists’ working patterns had changed that enabled more patients to be seen and sent home at A+E without the need for admission.

The meeting noted the reports and the Chair stated that the situation in Princess of Wales Hospital should be closely monitored.

BLC74.2 Proposed Change of Core Hours – Nantymoel Pharmacy

A report was tabled that sought a change of opening hours for the above. It was proposed to close on Saturday mornings but to extend opening hours on Wednesdays. Overall the community would receive an extra hour of service from Mondays to Fridays.

The meeting AGREED to the recommendation. BLC75/12 ABM CHC MATTERS BLC75.1 Hospital Patient Environment

The Chair reported on a recent all Wales meeting he had attended in respect of the above. He said that he had questioned the value of HPE in light of the fact that neither the UHB nor Welsh Government appeared to take the process seriously. However, there had been a presentation from Aneurin Bevan CHC which demonstrated that HPE, if properly managed, could be effective. He stated that until that meeting he had been unaware that concerns about the process could be escalated to the Welsh Government.

The Chief Officer advised that the issue had been raised at the SPC and the Director of Planning had announced that he was

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taking over management of hotel services so this should ensure better outcomes in future. However, the localities still had a major part to play in the process. Following a query about the extent of detail on the HPE forms the Chair stated that the VMG was again reviewing the forms. He invited anyone with an interest in this matter to put their names forward for membership of VMG Group.

BLC75.2 Monitoring and Visiting

The Chief Officer advised members that the Executive Committee had agreed to reduce the number of visits to two per month by each local committee.

BLC75.3 Review of the CHC’s

The Chief Officer advised the committee that Professor Marcus Longley would be visiting the CHC on 22 May.

The Chief Officer informed members that Prof. Longley had allocated time at the end of the day for any member to speak with him if they wished.

BLC76/12 ANY OTHER BUSINESS

BLC76.1 Membership

The Chair thanked Gill Davies for her many years of service to the former Bridgend and latterly ABM CHCs. He was pleased to welcome her back as a co-opted member.

BLC76.2 Stroke services

The Chair reminded the meeting that the UHB was committed to reporting on the numbers of people receiving thrombolysis and to provide data on reasons why some patients were not receiving it. The Chief Officer suggested that CHC Full Council should receive a presentation from the stroke clinicians in order to be apprised of how stroke services were being provided across the whole area. ACTION: CHC office

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BLC76.3 Representation on Patient and Public Involvement Group

The Deputy Chief Officer reported that there was a vacancy on this group following the resignation of Sandra Burton. The meeting noted that the DCO would be raising the issue with all localities.

BLC76.4 New Members

Alan Phillips asked when the new members were due to take up their duties. The Chief Officer updated the meeting and expressed his dissatisfaction over the delay in the appointment of new members.

BLC76.5 Maesteg Hospital Planning Group representation

It was AGREED that Gill Davies would represent the CHC on this group.

BLC77/12 DATE OF NEXT MEETING

The date of the next meeting was confirmed as:

3rd July 2012 at 9.30am Innovation Centre, Bridgend Science Park, Bridgend

It was RESOLVED that, due to the confidential nature of the business to be transacted, the press and public be excluded from the meeting in accordance with Section 1(2) Public Bodies (Admission to Meetings) Act 1960

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MINUTES OF A MEETING OF

ABERTAWE BRO MORGANNWG COMMUNITY HEALTH COUNCIL NEATH PORT TALBOT LOCAL COMMITTEE MEETING

HELD IN WATER STREET BUSINESS CENTRE, WATER STREET, ABERAVON

ON TUESDAY 10TH APRIL AT 9.30 AM

PRESENT: Mr Redvers Davies, Chair Mrs Sheila Rano, Vice-Chair Cllr Mrs Marian Lewis Mrs Susan Evans Mr Clive Owen IN ATTENDANCE: Mr Phil Williams, Chief Officer ABM CHC

Mr Kevin Dee, Deputy Chief Officer ABM CHC Mrs Alyson Nottingham, Business Manager ABM CHC

NPTLC09/12 CHAIR’S REMARKS

The Chair welcomed everyone to the meeting of the Abertawe Bro Morgannwg Community Health Council, Neath Port Talbot Local Committee. The Chair stated that it was his last meeting as Chair of the Local Committee and expressed his gratitude to every member for their support over the last 2 years.

NPTLC10/12 ELECTION OF CHAIR AND VICE CHAIR

The Chief Officer announced that there had been only one nomination for Chair and one for Vice-Chair.

CHAIR – Mrs Sheila Rano VICE CHAIR – Mrs Susan Evans

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Therefore Sheila Rano was elected unopposed as

the Chair and Susan Evans as Vice Chair of the Neath Port Talbot Local Committee.

The Chair welcomed Redvers Davies back on as a co-opted member stating that he was a very hard working and experienced member. The Chair continued to say that the Executive Committee (EC) had made the decision that each local committee could co-opt up to four members, so alongside Redvers Davies and Beryl Tyler, another two were needed. The Chair urged members that if they knew of anybody that might be interested, to invite them to get in touch with the Chief Officer. The Chief Officer reported that there remained two vacancies for members appointed by the Minister.

NPTLC11/12 APOLOGIES FOR ABSENCE Heather Barrow Beryl Tyler NPTLC12/12 DECLARATIONS OF INTEREST There were no declarations of interest expressed. NPTLC13/12 MINUTES OF THE ABERTAWE BRO

MORGANNWG NEATH PORT TALBOT LOCAL COMMITTEE HELD ON JANUARY 10TH 2012.

NPTLC13.1 The Minutes were RECEIVED and ACCEPTED as

a correct record. NPTLC13.2 Briton Ferry Health Centre

Marian Lewis stated her concern about the new site for Briton Ferry Health Centre with regards to parking and public transport, comparing the situation to that of the Resource Centre at Port Talbot.

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The Chair informed the meeting that the Local Authority had been asked to put double yellow lines on the approach road to the Resource Centre to help with congestion, which was supposed to happen in the new financial year.

Clive Owen raised the issue of the high level of deprivation in West Briton Ferry who would not be able to afford to get to the Quays. The Chair responded that transport was a regular feature of any new build and that the situation had been on-going for a considerable number of years.

The Chief Officer informed the meeting that the CHC would be going to the open day regarding the proposed Briton Health Centre and it would be issuing questionnaires to visitors.

NPTLC14/12 ABM CHC MATTERS NPTLC14.1 Neath Port Talbot Hospital Planning Group

The Chief Officer informed the meeting that a Neath Port Talbot Hospital Planning Group was being set up and a member from the Executive Committee and a member of the local committee were invited to join it. Clive Owen put his name forward and this was ACCEPTED by all members.

NPTLC14.2 Ystalyfera GP Practice

The Chair informed the meeting that she was aware that the lease for the building used as a branch surgery in Ystalyfera by the Cwmllynfell GP Practice expired in June or July and she asked for an update.

The Chief Officer agreed to ask the Health Board for an update.

Action: Chief Officer

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NPTLC14.3 Letter – Community Paediatrics

The meeting noted a letter received from the health board in connection with the above. It was AGREED that the Chief Officer would write to the health board to ask for an update on the position at Pontardawe.

Action: Chief Officer

NPTLC15/12 ABM CHC MATTERS Representation on PPE Committee

It was AGREED to defer this item.

NPTLC16/12 DATE OF NEXT MEETING

The date of the next meeting was confirmed as: Tuesday 10th July 2012 at 09:30am

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MINUTES OF A MEETING OF

ABERTAWE BRO MORGANNWG COMMUNITY HEALTH COUNCIL SWANSEA LOCAL COMMITTEE MEETING

HELD IN CHAMBER MEETING ROOM, CIVIC CENTRE SWANSEA SA1 3SN

ON TUESDAY 17TH JANUARY 2012 AT 10:00 AM

PRESENT: Cllr. Roger Smith, Chair Ms Carol Ross Mr Neil Thomas Mr Lee Ellery Cllr Susan Jones CO-OPTED MEMBERS Mr Stephen Colinese Mrs Elizabeth Davies Mrs Jennifer Gomes IN ATTENDANCE: Mr Kevin Dee, Deputy Chief Officer

Mrs Heather Barrow, Chair ABM CHC Mrs Jan Worthing, Locality Director ABMUHB Mrs Joanne Davies, Assistant Director of Planning, ABMUHB Mrs Wendy Smith, Administrative Assistant ABM CHC

SLC1/12 CHAIR’S REMARKS The Chair welcomed everyone to the meeting. He asked the

new co-opted members to introduce themselves. Chair asked that the committee’s sympathy for Phillip Williams on his bereavement be noted. He also reported on the resignation of Cllr. Jeff Jones.

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SLC2/12 APOLOGIES FOR ABSENCE Mrs Julie King, Co-opted member Mr Phillip Williams, Chief Officer. SLC3/12 DECLARATIONS OF INTEREST

There were none declared.

SLC4/12 MINUTES OF THE SWANSEA LOCAL COMMITTEE MEETING HELD ON 15TH NOVEMBER 2011. SLC33/11 – Last Paragraph, delete the word “typed” and insert

the word “continued”. Following this amendment, the minutes were agreed as a correct record.

SLC5/12 ACTION SCHEDULE It was agreed that all actions had been completed. SLC6/12 ABMU HEALTH BOARD MATTERS

SLC6/12 (i) – Children’s Development Centre (CDC) Joanne Davies, Assistant Director of Planning presented a PowerPoint presentation on the proposed CDC. (See copy of presentation attached to these minutes). She confirmed that there is regular meeting/contact with parents/carers. The new unit shall have an appropriate name. The new unit will have its own entrance. The target date for the new unit is March 2013. Joanne was thanked for her informative presentation.

SLC7/12 ANY OTHER BUSINESS

Chair reported that four items had been brought to his attention – three had been brought to his attention in the previous 48 hours, one that had not.

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i. GP Services in Waunarllwydd

Cllr Sue Jones suggested there was a need for a designated surgery in the village of Waunarllwydd (pop. 3000). Parking at the Gowerton Surgery is not good and transport between the two areas is not good. Jan Worthing agreed to refer the matter to the relevant officer at the Health Board.

ii. Parts for Wheelchairs

Lee Ellery reported that there appeared to be a problem obtaining wheelchair parts. He would like a representative of All Wales Disability Forum to present a future CHC Full Council meeting. He was advised to contact the Chief Officer.

iii. Leased cars for NHS Staff

Chair asked Jan Worthing whether someone from the Health Board could attend next meeting to discuss the Leased Car Scheme.

iv. Members Development Event 6th March

Neil Thomas asked for Roles and Responsibilities of Members representing the CHC are raised at the event. Deputy Chief Officer agreed to raise this with the Chief Officer.

SLC8/12 DATE OF NEXT MEETING The date of the next meeting was confirmed as: Tuesday 17 April 2012 at 10:00am Swansea Scout and Guide HQ, Brynmill Swansea

There being no further business the Chair thanked those present for their attendance and declared the meeting closed.

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MINUTES OF A MEETING OF

ABERTAWE BRO MORGANNWG COMMUNITY HEALTH COUNCIL SWANSEA LOCAL COMMITTEE

HELD IN THE SWANSEA SCOUT AND GUIDE HEADQUARTERS, BRYN ROAD, BRYNMILL, SWANSEA

ON TUESDAY 17 APRIL 2012 AT 10.00 AM

PRESENT: Cllr Roger Smith Mr Lee Ellery Cllr Mrs Susan Jones Ms Carol Ross Mr Neil Thomas CO-OPTED MEMBERS Mrs Elizabeth Davies Mr Stephen Colinese Mrs Jennifer Gomes IN ATTENDANCE: Mr Phillip Williams, Chief Officer

Mr Kevin Dee, Deputy Chief Officer Ms Alyson Nottingham, Business Manager Mrs Heather Barrow, Chair, ABM CHC

Mrs Joanne Davies, Assistant Director of Planning, ABMU Health Board

Mrs Shan Morgan, Service Development Manager, ABMU Health Board Mrs Jan Worthing, Locality Director - Swansea

SLC9/12 CHAIR’S REMARKS

The Chair welcomed everyone to the meeting of the Abertawe Bro Morgannwg Community Health Council Swansea Local Committee.

The Chief Officer made an apology for the absence of minutes

of the last meeting. This was as a consequence of a staff

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changeover that had taken place. Minutes of the January meeting would therefore be included within the agenda papers for the next Swansea Local Committee meeting.

SLC10/12 ELECTION OF CHAIR AND VICE CHAIR 2012-13 The Chief Officer advised that one nomination for Chair and one

nomination for Vice Chair of the Swansea Local Committee had been received.

As no other nominations were received Cllr Roger Smith and Mr Lee Ellery were elected unopposed.

The Chair expressed his thanks and was delighted to accept the

Chairmanship for a second year. Congratulations were extended to Mr Ellery.

SLC11/12 APOLOGIES FOR ABSENCE No apologies for absence were received. SLC12/12 DECLARATIONS OF INTEREST

The Chair expressed a declaration of interest in a matter arising under ABMU Health Board Matters - Clydach War Memorial Hospital.

SLC13/12 ABMU HEALTH BOARD MATTERS SLC13.1 Clydach War Memorial Hospital

A warm welcome was extended to Mrs Joanne Davies.

Mrs Davies delivered a verbal presentation on Clydach War Memorial Hospital and gave the background to this item by advising that the ABMU Health Board had launched an engagement process in relation to the future of Clydach War Memorial Hospital. Discussions with community leaders had taken place prior to the engagement process, particularly in relation to the building and the important historical significance of the hospital.

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Mrs Davies led the Committee through the stages of the engagement process advising that the ABMU Health Board had launched a six-week engagement period. Mrs Davies advised that since the opening of Clydach Health Centre in 2008 the vast majority of services for Clydach residents were now provided at Clydach Health Centre not Clydach War Memorial Hospital. In January 2012 the community mental health teams had moved to new facilities at Gorseinon. Both paediatric occupational therapy and speech therapy would move to the integrated Children’s Development Centre at Singleton Hospital in 2013. Mrs Davies advised that discussions had taken place in relation to the musculoskeletal clinical assessment services and agreement in principle had been reached for the service to be temporarily transferred to Clydach Health Centre prior to moving to SA1.

Mrs Davies summarised the views captured at the public meetings including the written responses received.

Based on the comments made about the services Mrs Davies advised that the majority accepted the logic surrounding the proposals.

Mrs Davies explained that the vast majority of people accepted the proposals in relation to the changes of services. The main concern was how the health board would ensure that the main building and frontage were preserved in an appropriate facility and appropriate centre for Clydach.

The report from Mrs Davies was NOTED. SLC13.2 Phase 1B Development at Morriston Hospital

Mrs Davies gave an overview of the redevelopment at Morriston Hospital and delivered a presentation as per the following slides and in doing so responded to members’ questions.

Overview – Health Vision Swansea 102m multi-phased development Already complete

- Phase 1 – 17m for multi-storey car park - Helipad and road infrastructure - Phase 3 – 3.5m Estates maintenance dept - Phase 7 – 3.4m enhanced pathology facilities

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Currently underway - Phase 4 – 10m development of Artificial Limb & Appliance

Centre, Rehab Engineering and Medical Electronics - Phase 1B – 13,300m²unit - Replaces accommodation no longer fit for purpose - Planning based on patient flows - Wide range of accommodation over four floors - Work starting now - Work complete late 2014

Included in Phase B

- Lower Ground Floor Renal Dialysis Day Treatment Unit

- Ground Floor

Main entrance/retail/waiting area Adult Outpatient Department Fracture Clinic X-Ray Department to support Outpatients Phlebotomy Lung Function Unit

Ambulance Liaison & Discharge area

First Floor Integrated Education Centre Endoscopy Department Adult Head & Neck Services (including Adult Dental Services, ENT, Ophthalmology & Audiology) Maxillofacial Laboratory

Second Floor Integrated Education Centre

With the assistance of Mrs Shan Morgan, display boards were unveiled showing Phase 1B of the development at Morriston Hospital.

Cllr Roger Smith and Cllr Susan Jones declared an interest as members of the Local Authority Planning Committee.

A plan of the whole site was requested. Mrs Davies offered to send this in electronic format together with an electronic copy of the display boards.

ACTION: ABMUHB

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The Vice Chair invited Mrs Davies to bring the plans to the Access Group. Mrs Davies confirmed that members of the Access Group sat on the Health Board’s Disability Reference Group (DRG).

The Chair thanked both Mrs Davies and Mrs Morgan for the presentation and for sharing the display boards with members.

SLC13.3 2012-13 Operational Plan

Mrs Davies briefly provided an update on the above-mentioned operational plan explaining that the Chief Executive was very keen to have an integrated operational plan. There had been a number of discussions in terms of various descriptors around the plan. The intention was that the plan would go to the ABMU Health Board and feedback provided to the CHC at a future meeting. Mrs Worthing added that the process was very complicated and complex.

Mrs Davies was thanked for providing an update. The Chair suggested that an update be provided in approximately six months’ time.

ACTION: CHC Office SLC14/12 ABM CHC MATTERS SLC14.1 Representation on Public and Patient Engagement Committee

The Deputy Chief Officer advised that a vacancy had arisen for a representative from the Swansea Local Committee to sit on the above-mentioned committee. Mrs Elizabeth Davies expressed an interest and this was AGREED by the Committee.

SLC15/12 ANY OTHER BUSINESS

The Chair reported a number of items to be raised under AOB. SLC15.1 Leased Vehicles The Chair asked for this to be placed back on the agenda for the

next Swansea Local Committee meeting.

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The Chief Officer advised that this was not an issue for the

Swansea Local Committee as leased cars was an item which covered the whole of the ABMU and something which should be discussed by the Executive Committee. In addition, he said that this was a staffing matter that did not come within the remit of the CHC although it would be placed on the EC agenda.

ACTION: CHC Office

SLC15.2 Cefn Coed Hospital The Chair requested an update on Cefn Coed Hospital.

The Chief Officer advised that this item was raised at the last full Council meeting where Mr Tegwyn Williams gave a presentation to the committee. He further advised that a CHC Mental Health Services Sub Committee (MHSSC) had now been formed comprising representatives across the three localities. The Chair of MHSSC would meet with Mrs Alex Howells and Mr Mike Sullivan in the near future. The item would therefore progress through the MHSSC and a report provided to full Council.

SLC15.3 Meals at Singleton Hospital

The Chair referred to a monitoring visit made to Singleton Hospital where a good write-up was made in relation to the quality of the meals and refreshments. Since then he had received correspondence complaining about the quality of the food at Morriston Hospital. He suggested that unannounced visits be made to Morriston Hospital to discover why one hospital’s quality of food was good whilst the other was of poor quality.

The Chief Officer confirmed that the decision on places to visit and whether they be announced was made by Executive Committee.

Cllr Susan Jones and Mr Neil Thomas suggested that a request be put forward to the Executive Committee that the Swansea Local Committee would like to undertake unannounced visits.

ACTION: CHC Office

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Mrs Carol Ross and the Chief Officer advised that the ABMU Patient Experience Group were doing some good work in this area.

The Chief Officer added that as far as visiting was concerned any member of a committee could put ideas to the Executive Committee as to where members would like to visit.

The Chief Officer reminded members that if complaints were being received members ought to access the CHC complaints advocacy service where trends could be identified and followed through as a CHC during visiting monitoring.

SLC15.4 Equality Seminar

The Vice Chair advised members of an Equality Seminar event taking place on 31 May 2012 at 2.30 pm, details of which had been sent to the Chief Officer.

The Chief Officer advised that he would be attending the event. SLC16/12 DATE OF NEXT MEETING The date of the next meeting was confirmed as:

17 July 2012 at 10.00 am

There being no further business the Chair thanked those present for their attendance and declared the meeting closed.

The meeting concluded at 12 noon.

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MINUTES OF THE

ABERTAWE BRO MORGANNWG COMMUNITY HEALTH COUNCIL [ABM CHC] EXECUTIVE COMMITTEE MEETING

HELD IN THE MEETING ROOM, ABERTAWE BRO MORGANNWG COMMUNITY HEALTH COUNCIL, WATER STREET BUSINESS CENTRE,

WATER STREET, ABERAFAN, NEATH PORT TALBOT ON TUESDAY 24 APRIL 2012 AT 9.30 AM

PRESENT: Mr Emrys Davies Mrs Susan Evans Mr Lee Ellery Mr Alan Phillips Mrs Sheila Rano Mr Phillip Williams, Chief Officer

IN ATTENDANCE: Mr Kevin Dee, Deputy Chief Officer Ms Alyson Nottingham, Business Manager

EC36/12 CHAIR’S REMARKS

The Chief Officer advised that he had met with Mrs Heather Barrow recently to discuss business matters and during the discussion spoke about her impending move of home deeper into Powys territory. What started out as a general chit chat about transferring her CHC membership from ABM CHC to Brecknock & Radnor [B&R] CHC became all the more real when the pros and cons were considered. He contacted his counterpart at Brecon who confirmed the desperate shortage of members and with the delay in Welsh Government announcing new members B&R CHC were relying currently on local authority appointees. As a consequence, Mrs Barrow offered to move and following communication with the Board of CHCs in Wales and Welsh Government the process was set in train. Mrs Barrow later resigned from the ABM CHC with immediate effect and has now joined Brecon & Radnor CHC.

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A vote of thanks was expressed to Mrs Barrow who had steered the CHC through a very difficult two years since its inception.

In view of the above, it was MOVED and AGREED that Mr Emrys Davies be elected chair for the meeting.

The Chair welcomed the new members to the Executive

Committee meeting. The Deputy Chief Officer announced the sad news that Mrs Doreen Gunning had passed away in the early hours of the morning.

EC37/12 APOLOGIES FOR ABSENCE Cllr Roger Smith EC38/12 DECLARATIONS OF INTEREST There were no declarations of interest expressed. EC39/12 MINUTES OF THE ABERTAWE BRO MORGANNWG

COMMUNITY HEALTH COUNCIL EXECUTIVE COMMITTEE MEETING HELD ON 27 MARCH 2012

The Minutes were RECEIVED and ACCEPTED as a correct

record. It was AGREED that the practice of formally signing off minutes by the Chair was not necessary and would cease with immediate effect.

EC40/12 ACTION SCHEDULE

The Committee reviewed the Action Schedule of the Minutes of

the Executive Committee held on 27 March 2012, and the following updates were noted.

EC40.1 Briton Ferry Health Centre

[Min. 30.1 refers]

A paper was handed to the Chair giving details of how widely the Briton Ferry discussion document had been distributed.

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This item would be discussed later on the agenda under ‘ABMU Health Board Matters’.

EC40.2 Review of CHCs

[Min. EC31.1 refers]

The Chief Officer advised that Prof. Marcus Longley would be visiting the CHC on 22 May 2012.

EC40.3 Visiting Monitoring

[Min. EC31.3 refers]

Following action raised at the last Executive Committee meeting, the Chief Officer had been asked to bring a matrix to the meeting. This was tabled for members’ information. Mr Emrys Davies queried whether actions raised suited the concerns and whether they were considered complete or not. This item appeared on the agenda under ‘ABM CHC Matters’ for further discussion.

EC40.4 PPE Progress Report January – March 2012

[Min. EC31.4 refers]

As a result of action raised at the last Executive Committee meeting, the Chief Officer had been asked to provide more detail in terms of an audit trail and to add a further column to the PPE report for issues raised.

The Chief Officer suggested that this item be brought back to

the next Executive Committee meeting.

ACTION: Chief Officer

EC40.5 Representatives to Outside Bodies

[EC32/12 refers]

This would appear as an agenda item for the May Executive Committee meeting.

ACTION: CHC Office

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EC40.6 Maternity Services Liaison Committee

[Min. EC32/12 refers]

It was noted that Mrs Susan Evans had expressed an interest in the above-mentioned committee.

EC40.7 Co-optees

[Min. EC35/12 refers]

It was noted that the Chief Officer would be serving notice on the co-opted members advising that their term of office would end on 30 September 2012. A process would be discussed at the September Executive Committee.

ACTION: Chief Officer

EC41/12 ABMU HEALTH BOARD MATTERS EC41.1 Clydach War Memorial Hospital A report on the above-mentioned hospital was tabled for

members’ information.

Members discussed the report, which was agreed in principle with the proviso that a request be made for a timeline showing target dates and clarity around the closure date of Clydach War Memorial Hospital.

The Chief Officer undertook to advise the Health Board accordingly.

ACTION: Chief Officer

EC41.2 Briton Ferry Engagement Event

A report on the patient survey carried out by the PPE Officer in relation to the proposed relocation of the Briton Ferry Health Centre had been distributed to Executive Committee members for information. A discussion ensued, where the following issues were raised:

Transport

DDA compliance

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Footpaths Access to the building

The Chief Officer undertook to discuss the matter with the ABMU Health Board.

ACTION: Chief Officer

EC42/12 ABM CHC MATTERS EC42.1 BCHCW Annual Conference, Cardiff The Chief Officer advised that the BCHCW Annual Conference

would be taking place on 27 and 28 June 2012. The programme was still being firmed up and would be available shortly.

EC42.2 Update on Community Networks

The Chief Officer advised that he would like to set up a CHC Scrutiny Panel to undertake a detailed review of Community Services. He advised that he and Mr Emrys Davies would be attending a meeting of the Aneurin Bevan (AB) CHC’s Scrutiny Panel on 25 April 2012. The Chief Officer invited members to put their name forward if they had a particular interest in community services and wished to join the above-mentioned panel.

Mrs Sheila Rano gave an update on the Community Networks in

the NPT area advising that the networks were originally split into three zones, which had since been re-titled Upper Valleys, Neath and Afan. A workshop had been arranged in November 2011 entitled Community Networks from Mars, Community Resource Teams from Venus. Mrs Rano advised that she was also a member of the Community Networks Implementation Board, which had in excess of thirty members.

As a way forward Mrs Rano was asked to furnish the Chief Officer with the documentation from the community network meetings. A request was also made for an organisational chart for each of the three locality areas.

ACTION: Mrs Rano |CHC Office

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EC42.3 Visiting Monitoring The draft Visiting Monitoring Programme for 2012-13 was tabled

for discussion.

It was suggested and AGREED that HPE follow-up visits be deleted from the programme.

Mr Emrys Davies gave the background to the HPE follow-up visits for the benefit of the new Executive Committee members and suggested that contact be made with the ABMU Health Board’s Director of Planning and Locality Directors to establish how much work had been completed since the HPE visits were undertaken. The following queries arose during the discussion:

Mount Surgery appeared twice on the programme Pontardawe Primary Care Centre had been carried out

the previous year

Focus to be spent on the Swansea area Caswell Clinic to be crossed out from the programme and

replaced with Glanrhyd Hospital

A matrix to be produced showing facilities visited Arrangements to be made to visit every GP surgery in the

ABM area

Quality indicators Visit to Gelli-nedd hospital to be brought forward Swopping of teams bringing scope to view with a

different outlook

The Chief Officer advised that a matrix had been produced, which highlighted that a number of GP practices within the Swansea locality had not been visited since 2007-08. It was suggested that members from neighbouring localities be re-allocated to assist with visits within the Swansea locality area.

ACTION: Deputy Chief Officer EC42.4 IVF Service The Chief Officer advised that issues in relation to the IVF

service had been brought to his attention via the advocacy service. He had raised the matter with the Director of Planning and was awaiting further information.

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EC43/12 ANY OTHER BUSINESS EC43.1 Dental Liaison Committee

Mr Alan Phillips advised that he represented the CHC on the above-mentioned committee and was often asked for comments. Mr Phillips invited members to bring to his attention any issues of concern regarding dental treatment in order that he may feed back to the committee. Mr Phillips suggested that it would be worthwhile for the CHC to receive an update on dental services via the resource centre in Neath Port Talbot. Mrs Susan Evans enquired as to whether the mobile dental unit was situated in Ystalyfera. Mrs Rano confirmed that there was a mobile unit but was it was not specifically for Ystalyfera and advised that people who wished to use the mobile service could go to Ystradgynlais or Pontardawe clinic.

EC43.2 Together for Health

The Deputy Chief Officer advised that the Together for Health event was being held on 25 April 2012 at the Liberty Stadium, Swansea.

The Chief Officer advised that there would be a series of presentations, both regionally and locally, dates of which would be disseminated when confirmed. The Deputy Chief Officer advised that representation would change and a decision would need to be taken as to who the representatives would be at the Together for Health events. Mr Emrys Davies suggested that this item be reviewed at the next meeting of the Executive Committee.

ACTION: CHC Office

EC43.3 Travel Expenses

The Chief Officer reported on an e-mail received from Mr Alan Starkey, Welsh Government advising of an increase in travel expenses for members with effect from 1 April 2012. Clarification had been sought as to whether the increase

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amounted to a flat rate or a graduated rate. The Chief Officer advised that all CHCs were awaiting a response from Mr Starkey.

EC44/12 DATE OF NEXT MEETING

It was noted that the scheduled date for the May meeting of the Executive Committee clashed with Prof. Marcus Longley’s visit to the CHC office.

Mr Emrys Davies proposed that a meeting be held immediately after the ABM CHC’s full Council meeting on 1 May 2012.

It was AGREED to hold a development meeting following the ABM CHC full Council meeting on 1 May 2012.

It was RESOLVED that, due to the confidential nature of the business to be transacted, the press and public be excluded from the meeting in accordance with Section 1(2) Public Bodies (Admission to Meetings) Act 1960 EC45/12 PART B EC45.1 Financial Report Information at year end was awaited and would be

disseminated to members within the agenda papers for the next Executive Committee.

EC45.2 Lease Cars

The Chief Officer advised that this item had been raised at a Swansea Local Committee meeting.

Mr Emrys Davies asked for clarification as to the context in which this was raised. The Chief Officer gave the background and advised that this was not a matter for the CHC. Members noted that this was an internal issue within the health board.

EC45.3 Unannounced Visits

Following a meeting of the Swansea Local Committee where concerns were raised in relation to hospital food, Mr Lee Ellery

29

queried whether the Local Committee could carry out unannounced hospital visits during mealtimes.

The Chief Officer reported on the discussion at the Swansea Local Committee meeting and advised that local committees did not have the powers to undertake unannounced visits outside the formally agreed Visiting Monitoring Programme.

There being no further business the Chair thanked those present for their attendance and declared the meeting closed. The meeting concluded at 11.30 am

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MINUTES OF THE ABERTAWE BRO MORGANNWG COMMUNITY

HEALTH COUNCIL [ABM CHC] SPECIAL EXECUTIVE COMMITTEE MEETING

HELD IN THE QUARTERDECK SUITE, ABERAVON BEACH HOTEL ON THE AFTERNOON OF TUESDAY 12 JUNE 2012

PRESENT: Mr Emrys Davies Chair Mrs Susan Evans

Mrs Diana Griffith Mr Clive Owen Mr Alan Phillips Mrs Sheila Rano Mr Phillip Williams, Chief Officer IN ATTENDANCE: Mr Redvers Davies, Co-opted member

Mrs Beryl Tyler, Co-opted member Mr Kevin Dee, Deputy Chief Officer Ms Alyson Nottingham, Business Manager

Miss Jessica Skinner, Administrative Assistant Mrs Susan Evans, PPE Officer

Mrs Joanne Davies, Assistant Director of Planning, ABMU Health Board Mrs Hilary Dover, Locality Director – Neath Port Talbot Dr Heather Wilkes, Briton Ferry Health Centre

EC46/12 APOLOGIES FOR ABSENCE Mr Lee Ellery

Introductions were made for the benefit of all present.

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EC47/12 BRITON FERRY HEALTH CENTRE A report from the ABMU Health Board on the Outcome of

Engagement process on proposed relocation of Briton Ferry Health Centre to a new Primary Healthcare Centre on the Quays, Briton Ferry was tabled.

The Executive Committee considered the proposals and the outcome of the engagement process and following discussion AGREED to support in principle the development of the new primary care centre at the Quays, Briton Ferry without the need for formal public consultation subject to:

Its concerns over access issues being addressed through the CHC’s ongoing involvement with the planning and design process.

The UHB facilitating a meeting as a matter of urgency between the CHC, Neath Port Talbot County Borough Council and the Health Board to discuss and agree how concerns about accessibility and transport to the Quays could be achieved.

In addition, the CHC would wish to be involved in the ongoing development of the plans in order to be satisfied about access issues.

Mr Kevin Dee, Miss Jessica Skinner, Mrs Susan Evans (staff), Mr Redvers Davies, Mrs Beryl Tyler, Mrs Joanne Davies, Mrs Hilary Dover, Dr Heather Wilkes departed.

It was RESOLVED that, due to the confidential nature of the business to be transacted, the press and public be excluded from the meeting in accordance with Section 1(2) Public Bodies (Admission to Meetings) Act 1960 PART B EC48/12 STAFFING ISSUE The Chief Officer tabled a report, which had been prepared for

consideration by the Executive Committee. Following discussion the Committee agreed to the establishment of a new 0.4 WTE post of Deputy Chief Officer, Scrutiny and Performance. The post would be funded out of savings accrued following the Committee’s approval for the Chief Officer reducing his hours

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from full time to 0.8 WTE and additional savings accrued through the retirement of the two part time Complaints Advocates.

The Chief Officer confirmed that the new appointment and his

reduction in hours would take effect from 1st October. The Chief Officer would communicate the Committee’s decision

to the Director of the Board of CHCs for approval.

ACTION: Chief Officer There being no further business the Chair thanked those present for their attendance and declared the meeting closed. The meeting concluded at 1.50 pm.

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MINUTES OF THE

ABERTAWE BRO MORGANNWG COMMUNITY HEALTH COUNCIL [ABM CHC] EXECUTIVE COMMITTEE MEETING

HELD IN THE BALLROOM, ABERAVON BEACH HOTEL ON TUESDAY 26 JUNE 2012 AT 9.00 AM

PRESENT: Mr Emrys Davies, Chair Mr Lee Ellery, Vice-chair Mrs Diana Griffith Mr Clive Owen Mr Alan Phillips Mrs Sheila Rano Mr Phillip Williams, Chief Officer

IN ATTENDANCE: Mr Kevin Dee, Deputy Chief Officer Mr Mike Collins, Regional Director, WAST Mr Paul Hibbard, Locality Manager – Swansea/Neath, WAST

EC49/12 CHAIR’S REMARKS

The Chair welcomed everyone to the meeting.

EC50/12 APOLOGIES FOR ABSENCE Mrs Susan Evans EC51/12 DECLARATIONS OF INTEREST There were none expressed.

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EC52/12 MINUTES OF THE ABERTAWE BRO MORGANNWG COMMUNITY HEALTH COUNCIL EXECUTIVE COMMITTEE MEETING HELD ON 24 APRIL 2012

EC52.1 Dental Liaison Committee

[Min. EC43.1 refers]

Para 3, the following amendment was agreed: “… and advised that people who wished to use the mobile

service could go to Ystradgynlais or Pontardawe clinic.” Mr Alan Phillips reported that no issues had been brought to his

attention regarding dental issues. Two members of the Committee raised issues with Alan.

The Minutes were RECEIVED and ACCEPTED as a correct

record. EC53/12 ACTION SCHEDULE

The Committee reviewed the Action Schedule of the Minutes of

the Executive Committee held on 24 April 2012, and the following updates were noted.

EC53.1 PPE Progress Report

[Min. EC40.4 refers]

Additional column added to report to incorporate audit trail and issue raised.

EC53.2 Community Networks

[Min. 42.2 refers]

Noted that the organisational chart for each of the 3 localities was outstanding.

EC54/12 UPDATE ON WAST SERVICES – MIKE COLLINS,

REGIONAL DIRECTOR, WAST Mike Collins and his colleague, Paul Hibbard, Locality Manager –

Swansea/Neath attended for this item.

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WAST had undergone a Management Review. The current 3

regions (Central & West, North Wales and South East Wales) would be replaced by 7 Heads of Service Delivery. The 7 localities/divisions of WAST would mirror the 7 Local Health Board areas. Mike Collins had been appointed to ABM. There were Tier 2 opportunities. Tier 3 Locality Managers (2 in ABM), were being sorted next.

During quarter April to June 2012, there had been a 14%

increase in activity compared to the same period last year. Turnaround times for ‘blue light’ vehicles are measured in blocks

of (0-20 mins), (20-40), (40-60) and (60>). Recently, there had been an unprecedented demand and in the category more than 60 mins turnaround, there had been a 200% increase at Morriston Hospital.

Mike was working closely with Alex Howells at the Health Board.

There is a conference call at 10.00 am each morning for an update.

Category A (8 mins target for emergencies) was set at 60% by

Welsh Government. The Health Board target was 65% moving to 70%. The current performance was 66.2%. The breakdown by locality is:-

West 67.7% East 63.9% Bridgend 59% In answer to a query regarding continual under performance in

Bridgend, Mike confirmed that the Trust would not be complacent and would be looking to improve these figures.

In response to a query on the introduction of the Lucas

resuscitation equipment, it was explained that the kit was being trialled, the take up by staff was low, therefore more vigour needed to be applied.

EC55/12 ABMU HEALTH BOARD MATTERS EC55.1 Elderly Mentally Ill Assessment Beds at Neath Port Talbot

Hospital Paul Stauber, Director of Planning, ABMU Health Board,

presented this item. He reminded the meeting that the proposal

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to consolidate in-patient mental health assessment services for older people into a single location in NPT Hospital was included in the discussion document “Changing Mental Health Services for the Better”.

The proposal, supported by clinical staff, is to transfer 13

assessment beds from Tonna Hospital to Ward G, NPT Hospital. Paul reiterated that the staff were fully engaged.

In response to a question on the bed occupancy prior to

community assessment, Paul replied 93/94 beds at Tonna with 7/8 empty beds at NPT.

It was AGREED to support the proposal.

EC55.2 Update on Cwm Hafan Ward, Maesteg Hospital Paul reported that Cwm Hafan Ward was now closed. Seven

patients had been placed in Nursing/Residential Homes and two were transferred in the interim to POW Hospital awaiting placements in appropriate care homes. Maesteg Hospital Task and Finish Group were currently looking at options for provision of services at the hospital.

EC55.3 HPE 2012 Paul reported he met yesterday with Jo Jones. He will meet

with relevant Site Managers and Estate Managers and invite the CHC Chair to attend.

EC56/12 ABM CHC MATTERS EC56.1 Review of representation on outside bodies Chief Officer explained that now we have a new Executive

Committee plus changes of officers of Local Committees and many changes of membership, CHC’s nomination to outside bodies needs updating/reviewing. Changes were agreed and Chief Officer will draw up the new list incorporating amendments. Any remaining vacancies would be dealt with in due course.

EC56.2 Visiting Monitoring It was reported that the remaining GP surgeries in Swansea

Locality that had not yet been visited by CHC would be

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completed in the near future. Chair suggested when all sites had been visited, the basis of future visits should be targeted on those sites where issues have been highlighted previously. Deputy Chief Officer agreed to explore re partialities of this.

EC56.3 Patient and Public Engagement Strategy Framework/PPE

Progress Report The content of the report was noted. It was suggested that

“Issues Raised” column include headline summaries of the issues. Deputy Chief Officer agreed to take matter up with PPE Officer.

EC57/12 ANY OTHER BUSINESS EC57.1 Disability Awareness Training Lee Ellery asked if the offer for him to deliver training to CHC

members had progressed. Chief Officer explained that the Board of CHCs in Wales had an Equality Sub Group which was currently looking at relevant training for all CHC members across Wales. He would report the outcomes from the Equality Sub Group.

EC57.2 Recruitment Freeze Chief Officer reported pending outcomes of the Longley Report

on the Review of CHCs in Wales. CHCs had been instructed to freeze staff vacancies. He was about to interview candidates to fill the vacancies of the two Complaints Advocates scheduled to retire at the end of July. He agreed to explore the possibility of extending contracts as a contingency.

EC58/12 DATE OF NEXT MEETING The date of the next meeting of the ABM CHC Executive

Committee was confirmed as: Tuesday 24 July 2012 at 9.30 am Venue: ABM CHC Offices

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It was RESOLVED that, due to the confidential nature of the business to be transacted, the press and public be excluded from the meeting in accordance with Section 1(2) Public Bodies (Admission to Meetings) Act 1960 PART B EC59/12 To consider an urgent service matter Senior representatives, Executives and Clinicians attended for

this item. There had been a problem with provision of appropriate medical cover for acute medical provision at NPT Hospital for some time. Despite strenuous efforts to recruit, the lack of cover was becoming a serious safety issues. Wales Deanery, responsible for the education and training of CT1 and CT2 doctors, would no longer be allowing those grades to undertake acute medical placements at NPT Hospital.

It was AGREED:-

1. The EC acknowledges the considerable efforts made to date to obtain suitable cover and the difficulties the health board still faces in maintaining medical cover.

2. As the position has now become untenable the health board has no option but to withdraw acute medical services from NPT Hospital from September. The EC agrees that this move falls within the category of ‘urgent service change’ under the guidance for engagement and consultation issued in March 2011.

3. In accordance with paragraph 48 of that guidance the EC notes that the health board will commence work immediately to prepare contingency plans. A working group will be established to meet weekly with effect from Monday 2 July.

4. The CHC agrees to participate in the planning process and it nominates Mrs Sheila Rano, Chair of NPT Local Committee to sit on this working group.

5. The contingency plans should have a risk assessment undertaken for each of the options considered by the working group (para 48 of the guidance refers).

6. The report to the health board should set out the changes and their impact together with action plans to mitigate any potential adverse impact (para 49 of the guidance). We understand a paper is to be presented to the public part of the Board meeting on Thursday 5 July.

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EC60/12 Financial Report The financial report for the period ending 31 May 2012 was

noted. There being no further business the Chair thanked those present for their attendance and declared the meeting closed.

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MINUTES OF THE ABERTAWE BRO MORGANNWG COMMUNITY HEALTH COUNCIL

SERVICES PLANNING COMMITTEE MEETING HELD IN COMMITTEE ROOM, ABERTAWE BRO MORGANNWG

UNIVERSITY HEALTH BOARD HEADQUARTERS, 1 TALBOT GATEWAY, PORT TALBOT

ON FRIDAY 30 MARCH 2012 AT 9.00 AM

PRESENT: ABM CHC Mr Clive Owen, Chair Mrs Heather Barrow

Mr Emrys Davies Mrs Gillian Davies Mr Redvers Davies Mr Alan Phillips

Mrs Sheila Rano Mr Neil Thomas

Mr Phillip Williams, Chief Officer ABMU Health Board

Mr Paul Stauber, Director of Planning, ABMU Health Board Mr Eifion Williams, Finance Director, ABMU Health Board Mrs Alex Howells, Chief Operating Officer, ABMU Health Board Mrs Vicky Franklin, Director of Nursing, ABMU Health Board

IN ATTENDANCE: Mr Kevin Dee, Deputy Chief Officer, ABM CHC

Ms Alyson Nottingham, Business Manager, ABM CHC SPC1/12 CHAIR’s REMARKS The Chair welcomed everyone to the meeting and introductions

were made for the benefit of all present

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SPC2/12 APOLOGIES FOR ABSENCE Mrs Kerry Davies Cllr Roger Smith Mr Neil Thomas SPC3/12 DECLARATIONS OF INTEREST There were no declarations of interest expressed. SPC4/12 MINUTES OF THE MEETING HELD ON 15 DECEMBER

2011 SPC4.1 The Minutes were RECEIVED and ACCEPTED as a true record. SPC5/12 ABMU HEALTH BOARD MATTERS SPC5.1 (a) Presentation on financial outlook by Mr Eifion Williams, MBE

Mr Efion Williams delivered a PowerPoint presentation on “Developing a 5-Year Strategic Framework and Ensuring Financial Stability” and in doing so responded to members’ questions.

Public Debt – Governance Gross Debt Welsh Government Funding in real terms Indicative real-terms changes in NHS revenue budgets from

2010-11 baseline

5 year service, workforce and financial strategic framework Potential focus areas to achieve financial balance Summary of strategic initiatives to realise the vision and

ensure sustainability Welsh Government 14 high value opportunities – ABMU

potential 17% share

Anticipated Cost Pressures Directorate and Locality Plans

Directorate/Locality/Corporate Summary Position 2012/13 (b) Operational plan 2012/13 Mr Stauber continued by presenting 3 slides on the following

showing emerging plans and in doing so responded to members’ questions.

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Bridgend Bed Capacity Neath Port Talbot Bed Capacity Swansea Bed Capacity

The Chief Officer advised that the detail behind each of the slides could be discussed at the CHC’s Local Committees.

SPC6/12 ANY OTHER BUSINESS

SPC6.1 Hospital Patient Environment (HPE)

Mr Emrys Davies reported that a number of members had

attended an All Wales Review. It was recognised that there had to be some realism in the HPE exercise. He added that good responses had not been received since his involvement. A presentation had been delivered by the Deputy Director of Nursing at Aneurin Bevan Health Board which was extremely encouraging and which demonstrated a good working relationship.

Mr Stauber responded and advised that the HPE exercise would be passing to him from 1 April and it was agreed that a further meeting would take place between the CHC and Mr Stauber in the early summer.

Mr Stauber expressed his thanks to Mr Redvers Davies and Mrs Gillian Davies as outgoing members and for positive and constructiveness shown from both Gill and Redvers over many years and wished them well for the future.

SPC7/12 DATE OF NEXT MEETING 11 June 2012 at 10.30 am (subsequently changed to 20 July 2012 at 11.30 am)

There being no further business the Chair thanked those present for their attendance and declared the meeting closed. The meeting concluded at 11.05 am.

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ABERTAWE BRO MORGANNWG COMMUNITY HEALTH COUNCIL

PATIENT & PUBLIC ENGAGEMENT COMMITTEE

MINUTES OF THE MEETING HELD ON TUESDAY 10 APRIL 2012 IN

WATER STREET BUSINESS CENTRE, WATER STREET, ABERAFAN

PRESENT: Mrs K Davies

Mr P Fairclough Mr C Owen

Cllr Mrs M Lewis Mrs J McCarthy

IN ATTENDANCE: Mr P Williams, Chief Officer

Mrs S Evans, Patient & Public Engagement Officer

Mr P Jones, Head of Patient Experience, ABMU Health Board

PPE14/12 ANNOUNCEMENT

Prior to the meeting it was agreed to appoint Mrs K Davies as Chair person for the meeting following

the resignation of Mrs S Burton. Members were also informed that Ms A James had resigned from

the CHC due to her day time work obligations.

Due to the decreasing number of members on the

PPE committee it was agreed that Mrs L Davies and Mr L Morgan would be invited onto the

committee and be invited to the next meeting to be held in July.

PPE15/12 CHAIR’S REMARKS

Mrs K Davies, Chair welcomed members to the

meeting.

PPE16/12 APOLOGIES FOR ABSENCE

Apologies for absence were received from Mr K

Dee, Deputy Chief Officer, Ms C Ross and Mrs H

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Barrow, members and Mr P Jones, Head of Patient

Experience, ABMU Health Board.

PPE17/12 TO CONFIRM THE MINUTES OF THE MEETING OF THE COMMITTEE HELD ON 10 JANUARY

2012

The minutes of the meeting of the committee held on 10 January 2012 were confirmed as a correct

record.

PPE18/12 MATTERS ARISING FROM THE MINUTES OF

THE MEETING OF THE COMMITTEE HELD ON

10 JANUARY 2012

(a) Presentations and talks to groups [PPE05/12 (a)]

Following on from the discussion with regard to Neath Port Talbot Citizens Advice Bureau,

Mr C Owen inquired whether there was a way of obtaining a list of all the health

groups in the ABMU area to visit and deliver a presentation.

IT WAS AGREED that Mr Owen obtain a list of all the groups through BAVO and NPT

CVS, and all members of the PPE Committee would contact groups that they were

involved with, with a view of the CHC

attending to deliver a presentation. Mr P Fairclough informed members of a very

interesting presentation that he had accompanied Mrs S Evans to, at the

Bridgend Deaf Club.

(b) CHILDREN & YOUNG PEOPLE – QUESTIONNAIRE - Update

[PPE10/12]

Members were advised by the PPE Officer that she was still waiting to hear from the

College with regard to the status of the questionnaire, even though she had chased

at regular intervals. IT WAS AGREED that

this be followed up.

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(c) Members Development meeting [PPE44/11]

Mr P Williams advised members that due to

the lack of time at the March development meeting it had been agreed to deliver the

PPE presentation at the next meeting on 12 June 2012.

PPE19/12 WORK PLAN 2011/12

A copy of the work plan that showed the work undertaken for the year 2011/12 was enclosed for

information. A discussion took place on the

events/presentations that had taken place. Objectives discussed included:

Patient stories – it was agreed that Mrs K Davies would write a story on the treatment

received by her late husband. Member stories – using a questionnaire

style approach

PPE20/12 DRAFT PPE STRATEGY FRAMEWORK APR

2012 – MAR 2013

A copy of the draft Patient & Public Engagement Strategy Framework, Apr 2012 – Mar 2013, was

included for discussion. Following comments, IT

WAS AGREED to make alterations.

PPE21/12 ROLE OF THE PPE GROUP MEMBER

IT WAS AGREED that this agenda item be

deferred to the next meeting of the PPE committee, where new members would benefit

from the response.

PPE22/12 ITEMS FOR INFORMATION

Members were asked to note the following:

Deputy Chief Officer/Lead PPE activities

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Discussions took place regarding the

Cwmafan Health Centre meeting PPE Officer activities

Meeting/Presentation/Representation reports

Just @sk information centre – youth health and wellbeing

Health of the Homeless and Vulnerable Groups Steering Group - Swansea

NLIAH Hard to Reach Groups Engagement

Seminar Older Persons’ Intermediate Care Bed,

Phase 2 build, Cefn Coed Hospital, Swansea

Homeless and Vulnerable Groups Steering

Group – Bridgend and NPT Localities Carers Steering Group

Presentation to the Ladies Guild, Hope Chapel, Bridgend

Changing for the Better, Taking forward ‘Together for Health’

Patient Experience involvement Group -

Swansea Patient Experience Involvement Group -

Bridgend Intergenerational Family Fun day, NPT

Carers

NLIAH Children & Young People Engagement Seminar

Vulnerable Groups Network - Swansea HSCWB, NPT County Borough Council Changing for the Better, taking forward

‘Together for Health’ Clydach War Memorial Engagement event

Sketty & Killay Patient Forum Health Of Homeless and Vulnerable

Groups Steering Group - Swansea

Changing for the Better, taking forward ‘Together for Health’

Dates for diary

Briton Ferry Engagement event – 11 April 2012, 11.00 am – 7.00 pm

2nd yr, Pre-registration Nurses, Swansea University – 23 April 2012

Neath Port Talbot Hospital Fete, Saturday, 16 June 2012

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Members were asked for their availability for

future events, talks and presentations.

PPE23/12 PPE DEVELOPMENT – TOGETHER FOR

HEALTH

The PPE Officer updated members on ‘Together for Health’. The Deputy Chief Officer, PPE Officer, and

CHC and Local Committee Chairs had attended three events to date. The programme focuses on

the following workstreams: Staying healthy

Unscheduled care Planned care

Care for the frail older people

Services for people with long term conditions

Services for children and young people Maternity and services for the newborn

To date the draft ‘case for change’ was being

discussed, to be published in May. The Health Board must then engage with the public. The

Minister requires submissions from all Health Boards by the Autumn.

PPE24/12 DATE AND TIME OF NEXT MEETING

The next meeting of the Committee would be held on Tuesday, 3 July at 2.00 pm, in the Boardroom,

at Water Street Business Centre, Water Street, Aberafan.

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ABM COMMUNITY HEALTH COUNCIL APRIL - JUNE 2012

CHIEF OFFICERS ACTIVITIES

Date Activity APRIL 3/4/12 Bridgend Local Committee 5/4/12 Special UHB Board Meeting 10/4/12 Neath Port Talbot Local Committee Meeting 11/4/12 Regional Meeting – Cardiff 13/4/12 HSCWB Facilitator/VO Members Meeting 16/4/12 WaMT Meeting 17/4/12 Swansea Local Committee Meeting 18/4/12 Ambulance Trust Meeting 19/4/12 All Wales IPER Workshop – All Nations Centre, Cardiff 23/4/12 Equalities Sub Group – Llandod 24/4/12 Executive Committee Meeting 25/4/12 Joint Scrutiny Meeting – Cwmbran ABM CHC Staff Meeting 27/4/12 ABMUHB – Access GP’s Service MAY 1/5/12 CHC Full Council Meeting 9/5/12 Meeting with Carol Lamyman-Davies – Board Office 10/5/12 Clinical Conference Together for Health

Health Services Research Presentation – University of Glamorgan

16/5/12 National Forum PPE and CO’s 18/5/12 WAST Meeting 22/5/12 Meeting with Marcus Longley – Water Street 24/5/12 Meeting with Paul Stauber ABMUHB Member Reference Manual Meeting 25/5/12 Swansea Planning Group Meeting Visit to Hill House Hospital Visit to Gelinudd Hospital 28/5/12 GP Access Forum – ABMU HQ 29/5/12 Managers Forum 30/5/12 ABM CHC Staff Meeting Advocacy Team Meeting 31/5/12 Changing for the Better – Liberty Stadium

49

JUNE 5/5/12 ABM CHC Full Council Meeting 9/5/12 Meeting with Carol Lamyman-Davies 10/5/12 Together for Health 16/5/12 National Forum PPE and CO’s 18/5/12 Welsh Ambulance Service Trust Meeting 22/5/12 Marcus Longley Review of the CHC 24/5/12 Member Reference Manual Meeting 25/5/12 Swansea Planning Group Visit to Hill House Hospital Visit to Gellinudd Hospital 28/5/12 GP Access Forum – ABMU HQ 30/5/12 Staff Meeting Advocacy Team Meeting 31/5/12 Changing for the Better – Liberty Stadium 1/6/12 Meeting with Paul Worthington 8/6/12 Meeting with the Chair of the CHC Training on Consultation and Engagement – ABM CHC Cwmbran 11/6/12 CHC Board Meeting – Llandod 12/6/12 Members Development Day NPTLC Special Meeting Executive Committee Meeting 13/6/12 CHC Review Emerging Findings Meeting – University of Glamorgan 14/6/12 Member Induction 15/6/12 MHSSC Meeting Meeting with Clare Lane (Bridgend Council) – Water Street Business Centre Meeting with Paul Stauber – ABMU HQ 18/6/12 All Wales Management Team Meeting - Water Street 19/6/12 Meeting with Sara Thomas – ABM Public Health 25/6/12 The Future of the Health Services in Wales Seminar – Cardiff 26/6/12 Executive Committee Meeting with Carol – Board Office 27/6/12 Board of CHC’s Annual Conference – Holiday Inn Cardiff 28/6/12 Board of CHC’s Annual Conference – Holiday Inn Cardiff 29/6/12 Member Inductions – Water Street

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.

ABM COMMUNITY HEALTH COUNCIL APRIL – JUNE 2012

DEPUTY CHIEF OFFICER’S ACTIVITIES

Date Activity April 3/4/12 Bridgend Local Committee Meeting Swansea Planning Group Meeting 10/4/12 Neath Port Talbot local Committee Meeting PPE Committee Meeting 13/4/12 HSCWB Facilitator/VO Members Meeting 19/4/12 Meeting with Lily Bidmead and Carol Nordstrum 23/4/12 Swansea University Student Talk 24/4/12 Executive Committee Meeting 25/4/12 Together for Health 27/4/12 ABMUHB – Access GP’s Service May 1/5/12 CHC Full Council Meeting 3/5/12 ABMUHB Meeting – Bridgend Meeting with Alex Howells – Princess of Wales Hospital Cefn Coed HIW Review – Princess of Wales Hospital 4/5/12 IT Steering Group Video Conference 9/5/12 Stakeholder Reference Group – ABMUHB HQ Boardroom 30/5/12 MCH Task and Finish Group – Maesteg Hospital 31/5/12 Together for Health – Liberty Stadium June 11/6/12 BCHCW Meeting Llandod 12/6/12 Members Development Event Special Executive Committee Meeting Special Neath Port Talbot Local Committee Meeting 13/6/12 Case for Change – Cefn Coed Hospital 14/6/12 Members Induction 15/6/12 Mental Health Sub-Committee Meeting 18/6/12 All Wales Management Team Meeting – Water Street 19/6/12 Meeting with Sara Thomas, ABM Public Health – Water Street 25/6/12 Review of Community Clinics – Bridgend Locality Office 26/6/12 Executive Committee Meeting 27/6/12 Board of CHC’s Annual Conference – Holiday Inn Cardiff 28/6/12 Mental Health & Wellbeing in Wales Consultation – Swansea University 29/6/12 Members Induction – Water Street

51

ABM COMMUNITY HEALTH COUNCIL

APRIL – JUNE 2012

PATIENT & PUBLIC ENGAGEMENT OFFICER’S ACTIVITIES

Date April 03.04.12 05.04.12 10.04.12 11.04.12 13.04.12 17.04.12 23.04.12 25.04.12 May 01.05.12 03.05.12 16.05.12 24.05.12 28.05.12 30.05.12 31.05.12 20.02.12 23.02.12 29.02.12 June 08.06.12 12.06.12 14/15.06.12 18.06.12 19.06.12 20.06.12 22.06.12 27.06.12 28.06.12

Activity

Presentation at Deaf Club, Bridgend ABMU HB, Patient Experience Involvement Group, Swansea PPE Committee meeting Briton Ferry Health Centre, Information Day HSCWB Facilitators/VO members meeting ABMU Health Board, Patient Experience Involvement group meeting, Bridgend Presentation to 2nd yr HSCWB students, Swansea University Together for Health, ABMU Health Board Staff meeting Full Council meeting Engagement & Communication meeting, ABMU Health Board National PPE Forum Fire Marshal Refresher Course Presentation at the Stroke Association, Bridgend Staff meeting Together for Health, ABMU Vulnerable Groups Network, SCVS Meeting with Grace Halfpenny, Development Officer, NPT CBC ABMU HB – Together for Health, ABMU Health Board CHC talk at the NPT Carers, Coffee morning Member Development session NPT Local Committee meeting Participation Cymru event, Llandrindod Wells Access survey with Mr B Campbell Meeting with Sara Thomas, Public Health Sketty & Killay Patient Forum CHC talk at Wellbeing Centre, Mental Health Matters, Kenfig Hill Presentation at Wellbeing Centre, Mental Health Matters, Bridgend CHC Annual Conference Mid & West PPE meeting

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