Telopea Park School P&C P&C-MoM-2012-August-Draft

Minutes of 1 August Meeting Subject Matter: P&C Association General Meeting

Purpose: Regular meeting for work monitoring, reporting, and discussions/ consultation on business arising.

Date: Time: Location:

01 August 2012 07.08 pm– 08.23 pm School Staff Room

Attendees: Apologies:

• Mansoor Ahmed • Emma Burns • Sandra Roussel • Francoise Spiluttini • Kirstin Langton • Andrea Grazziadelli • Paul Leslie

• Drew Baker • Louise Dalglish Smith

• Yasmine Gray • Christina Morner • Margie Eddington • Katrina Lourie

• Elizabeth Fredericks

• Michelle McDonald • Maree Graham

STAFF • Kate Sutherland • Kerrie Blain

Agenda Item Discussion / Actions

2. Review and confirmation of minutes of the previous meeting

Minutes of the previous meeting were endorsed and will be uploaded to the P&C Website. Proposed – Kirstin Langton Seconded – Christina Morner

3. Correspondence In/Out

The correspondence was distributed and noted but not read or tallied. Email correspondence – constitution update suggestions from Andrea Grazziadelli (Attachment A) Kerrie Blain (Principal) – New accident/incident reporting, new requirements for School and Before and After School Care

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Action:

• Emma to forward Attachment A to Nick Horn (Constitution Sub-Committee Coordinator) • Mary Ryan and Andrea Grazziadelli to discuss new reporting requirements out of session

4. Business Arising Status of Action Items

It was noted that Emma (the Secretary) had circulated Action Items from the previous meeting to relevant people prior to the meeting for noting. Emma requested that she be notified of progress on these items as they advance. (The version circulated prior to the meeting is at Attachment B). Sandra update everyone on the Proviseur’s farewell and propose that the P&C contribute $250 to the cost of the farewell. This was seconded by Margie Eddington. Six welcome packs were done by Kirstin Langton, thank you. There was some discussion regarding the value of all new teachers receiving a welcome pack. It was agreed that this should continue to be a welcome pack to overseas teachers only. Action:

• $250 to be paid to the School to contribute to the cost of the Proviseur’s farewell. • Mansoor (President) to write welcome letters to all new teachers at the beginning of each year. • Mansoor (President) to organise for all teachers to receive a letter and chocolate from the P&C on International Teachers

Day, Friday 26 October. Selling raffle tickets Paul Leslie (Raffle Coordinator) gave an update – tickets received today, saving of $1500 in printing costs compared to last year. Two letters regarding ticket sales to send out, one for Primary (with 2 ticket books to sell) and the other for Secondary (with 1 ticket book to sell) The Raffle Poster was discussed – approx. $400 to print 1000 posters to accompany letters and ticket books being sent home – this cost was endorsed and Sandra to be kept informed of spending. Kerrie (Principal) formally thanked Paul for all his efforts with the raffle this year. She said she wanted it known what an amazing job Paul has done and said his efforts were very much appreciated. Paul responded by saying he wished to acknowledge the help he has received from others, especially Tony. Action:

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• Paul to speak to Peter Roberts regarding how ticket sale records and details were kept last year. • Paul to organise a working bee at the School after hours to help with envelopes

2012 Hawaiian Shirt Day A letter received by the P&C President last month regarding Hawaiian Shirt Day was discussed. It was agreed that the School would not accept this invitation for a joint fundraising effort because the date was the day before the Fete. Action:

• Mansoor (President) to write a reponse. Alliance Francaise There was brief discussion about the launch of the fundraising cookbook as part of the Alliance Franciase anniversary. It was agreed that this should be discussed with the Commemorative Committee P&C Rep. Action:

• Mansoor (President) to brief Louise Dalglish Smith (Commemorative Committee P&C Rep).

5. Participants Forum

• Christina Morner raised concerns regarding rubber bands that were sent home with children during NADOC week. She said that this made it difficult to enforce uniform standards.

• Mobile phones – there was some discussion regarding School policy on mobile phones. Kate Sutherland advised that she thought the current policy was that for Primary mobile phones were not allowed and for Secondary they were allowed but were only to be used in break-out sessions and not in class.

• Kate Sutherland, on behalf of Muryel Martin, advised that there was a French camp coming up in Berry. It was agreed that Emma (Secretary) would circulate the flyer to ‘allparents’ email list to raise awareness of this event.

• The P&C were advised that the P&C website was currently not working.

Action: • Emma (Secretary) to circulate French camp flyer to ‘allparents’ email list. • Emma (Secretary) to check with Drew Baker (communications Officer) the situation of the website.

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6. P&C President Report: Discussed briefly, available at Attachment C

Mansoor (President) thanked Sandra Roussel (Treasurer) for her efforts while Acting President last month, he also thanked other P&C Executive members for their efforts in his absence.

7. P&C Treasurer Report: Not Discussed, available at Attachment D.

8. Principal Report: Discussed briefly, available at Attachment E Kerrie (the School Principal) said there were a couple of corrections to her written report. Namely, the tennis court works would not occur this TERM but rather will occur on 1 November and works on the Oval will occur start 5 Nov so not to interfere with the Fete on 3 November. The schedule upgrade of the tennis courts, and primary asphalt areas at the end of the oval are a huge gift to the School from the ACT government (announced last year) and costs will be in the order of $250-$500,000. It was noted that the tennis courts will be available for hire by the general community after completion. Kerrie advised that on-line surveys are being sent home to parents this week. Parking was briefly discussed. Kerrie advised that police had been recently booking people for illegal parking. It was asked what the current situation was in relation to parking. Emma (Secretary) advised that she was not sure but would check with the Traffic Sub-Committee. Kerrie advised that the School had received a $27,000 electricity bill for the last 2 months. She said that the School has previously unsuccessfully sought funding for solar cells and were currently awaiting the outcome of a third grants round. Action:

• Emma (Secretary) to ask for a written update from the Traffic Sub-Committee for the next meeting. • P&C to discussion supporting costs for energy efficiencies later in the year

9. Delegates Report Report: Discussed briefly, available at Attachment F Action:

• Mansoor (President) to email ‘allparents’ list about the Biennial National Education Forum

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10. Sub-Committee Reports

• Fete Report Discussed briefly, available at Attachment G

• BASC Report – there was no report but Andrea Grazziadelli noted what a wonderful job that Clare was doing. Christina Morner also remarked on how good the Olympic sports was. Andrea advised for interested parents this was on Tuesdays and Hockey was on Thursdays and enrolment separate forms are available.

11. Meeting Closed 8:23pm

Prepared By: EB 06/08/2012

Approved By: P&C Exec

10/08/2012

P&C Meeting_DraftMinutes_August Page 5 / 5

Subject:Constitution amendment suggestions [SEC=UNCLASSIFIED]

Hi Mansoor / Emma, Regarding further issues with Constitution, I would like to highlight the following: Canteen Service The Constitution references that the P&C is to provide a 'canteen or similar facility' (B2-j and C1-d) and that the P&C should comprise a Canteen Subcommittee (G4-7, H2-1 and H3-5). Given that the school now run the canteen (as of last year) and the P&C do not have anything to do with it anymore - should this reference be removed? I think at the most the P&C should have a canteen 'rep' to attend any meetings with the school, but it shouldn't warrant a 'subcommittee' and the canteen shouldn't be stated as being a service provided by the P&C. After-School Subcommittee The After-School Care Subcommittee is referenced inconsistently throughout various documents. It is the 'After-School Care Subcommittee' in the Constitution and the 'Before and After School Care Subcommittee' is our Subcommittee policies and P&C reports. I would like the reference changed in the Constitution to either the Before and After School Care Subcommittee (as we do before school care as well) or 'Out of School Hours Care' Subcommittee (this is probably more accurate as we also do holiday/vacation care). The latter is also the term used within the industry. If you support these suggestions, I have happy to contact Nick to discuss or at least flag for consideration. Thanks.Andrea

10) Sandra (the Treasurer) to talk with Mary Ryan regarding details for the Proviseurs farewell.

11) Nick to send Emma (the Secretary) a blurb to onward send to the ‘allparents’ email list and Drew (the Communications Officer) to add to Telopea Topics and the P&C website.

12) Amanda (the Fete Publicity Coordinator) to add French name to the poster. 13) Paul (the Raffle Coordinator) to speak to Amanda regarding option to increasing the

profile of Raffle sponsors and potentially adding to the Fete poster. 14) Paul to send Drew (the Communications Officer) the list of sponsors, and Drew to

add to the website 15) Michelle (part of Art Show organising committee), Paul and Amanda to discuss raffle

promotion at the Art Show 16) Yasmine to send an email Emma (the Secretary) re non-uniform clothing and Emma

to onward send to Steve (the Fete Coordinator) 17) Muryel (French staff member) to liaise with Sandra regarding the purchase of the

colourful tubs/baskets. 18) Drew (the Communications Officer) to add a link on the P&C website to the Canteen

menu. 19) Steve (the Fete Coordinator) to contact Canteen management regarding the fete. 20) Continued entries in Telopea Topics regarding upcoming workshops for parents 21) Sandra (the Treasurer) to progress new staff welcome packs.

Status of Action Items from previous meeting Action Items carried forward:

1) The President to confirm with the previous President and current Treasurer previous Records Management practice.

2) The President to draft position descriptions for the Vice President and President roles 3) Kerrie and Tom to organise replacement of Primary Reception sign (due to spelling

error in French version) 4) School to organise for improved signage at the Primary School entrance 5) Tom, Kerrie and Kate to facilitate advertising P&C meeting dates through:

• The School Website and Calendar • Front of School Signage (Pending) • Communication Board at Front of Primary Area

6) Steve to pursue Fete Insurance matters and how Jumping Castles will be covered, Lutons signage and Costco membership.

7) Andrea to check with Elizabeth if she has a copy of the store room key 8) A replacement Safe School/Health Rep is to be sought 9) Andrea to discuss options for linking Music Lesson support to BASC / Kerrie to

discuss Music support with the current Music teachers

New Action Items:

Telopea Park School P&C

President’s Report

Period 05 July 2012 – 30 July 2012

(President away overseas, 04 July – 20 July, Acting President – Sandra Roussel)

1. P&C Executives

1.1 Many thanks to Sandra who acted as President while I was away overseas. Thanks to other P&C Exec who efficiently and effectively performed their work in this period.

1.2 The period observed low level of activities due to term vacations.

1.3 The P&C attended farewell for the School Proviseur, Mr Christian Soulard who is leaving on 31 July. Fitting tributes were offered to Christian for his dedication and contributions to the School in general and the French stream in particular. Christian’s contributions to P&C were also acknowledged.

1.4 Documentation of P&C Officer bearers’ and Sub-committees roles and description of continues. This will help in expectations management and a clear understanding of tasks undertaken under various P&C roles.

1.5 The P&C Exec is keen to fill the vacant positions, and therefore request parents to please consider donating some of your time.

2. P&C Sub - Committees

2.1 As per the subcommittee’s reports attached with the Agenda or to be tabled at the meeting.

2.2 The Constitution Sub-committee will resume its work upon Nick Horn’s return from overseas. The sub-committee is open to additional members from the P&C. I am keen to have an outcome achieved well in time to be effective for next round of Board Election.

2.3 Significant progress made by Fete and Raffle subcommittees. I expect that P&C meeting on 01 August will have opportunity to hear more about it directly from the sub-committees.

3. P&C Representatives

3.1 As per the subcommittee’s reports attached with the Agenda or to be tabled at the meeting.

4. Before & After School Care (BASC)

4.1 After School Care has resumed in the new term, refer to BASC Report for further details. Parents & careers disappointment on not running the Holiday Program was understandable, but the decision was taken in the best interest of children.

5. General Information

5.1 Thanks to P&C Delegate, Kristin Langton, the P&C prepared teachers pack for new arrivals in French Stream. I would like to extend such packs to all new teachers joining our school.

5.2 Mr Ray Walker, President Alliance Francaise ( an international organisation that aims to promote French language and culture around the world) has approached P&C to join together

Telopea Park P&C General Meeting – President Repot Page 1

for celebrating the Alliance’s 70th anniversary and Telopea Park 90th anniversary at the Albert Hall 06 April, 2013, as part of the Canberra Centenary celebrations.

5.3 National Gonski Day (campaign for better funding for public schools) is underway. Parents

and Citizens are encouraged to participate as it would mean additional funding per student per year.

Mansoor Syed P&C President Telopea Park School 30 July 2012

Telopea Park P&C General Meeting – President Repot Page 2

1 August 2012, Treasurer’s report

• The P&C has $109,368.54 in the bank. • Of this, $85,972 is allocated for identified school projects. • Income received in the last month includes:

o Banking of the 5 per cent commission from Pickles uniform shop (($2,891.40) • Expenditure in the last month includes:

o Raffle permit of $497 o General insurance for 2012-13 of $1,047.20 o Payment of main raffle prize (plane ticket) from 2011 of $3,000

$ $107,936.04

7,393.62

250.000.00

1,994.130.00

563.00

4,586.49

5,961.12

0.000.00

98.550.00

497.000.00

5,365.57

0.00

109,368.54

10,406.3898,962.16

109,368.54

Other

Add: Unpresented cheques

Cash at bank (Operating Accounts) as at 27 July 2012

NAB - General AccountNAB - Cash Maximiser

Bank reconciliation as at 27 July 2012

TPS Grants (see attached schedule)Bank Fees CateringFete Expenses Raffle ExpensesGST Holding account

InterestGST Holding AccountUniform shopDebtors receiptsOther

Less: Expenditure

TELOPEA PARK SCHOOL PARENTS & CITIZENS ASSOCIATION

STATEMENT OF FINANCIAL POSITION AS AT 27 July 2012

Balance General Account as at 1 January 2012

Add: Income year to date

Fete proceedsRaffle proceeds

Description Budget Paid Remaining$ $ $

2012 AllocationLibrary shelving (3) 10,000 0 10,000Awards K-10 (3) 7,000 0 7,000Outdoor park seating (3) 4,400 0 4,400Shade structure, PE area (3) 15,000 0 15,000Primary French Readers (3) 10,000 0 10,000Year 5 Drums program (3) 5,500 0 5,500Sport/PE facility (3) 5,200 0 5,200Humanities (3) 2,497 0 2,497Mathematics 0 0Arts facility (3) 6,175 0 6,175Science faculty (3) 4,700 0 4,700Pastrol care (3) 3,000 0 3,000Lower primary circuit equipment (3) 3,500 0 3,500School's built environment committee funds (3) 4,000 0 4,000Multi-purpose building (2010 Allocation) (1,2) 5,000 0 5,000

85,972 0 85,972

Notes(1) Funding allocation approved 18 November 2009(2) Funding re-allocation approved 3 August 2011(3) Funding allocation approved 23 November 2012

TELOPEA PARK SCHOOL P&C

Grants to Telopea Park School

DATE FETE RAFFLE INTEREST GST UNIFORM OTHER TOTALPROCEEDS PROCEEDS HOLDING SHOP

$ $ $ $ $ $ $10-Jan-2012 1,033.60 1,033.6031-Jan-2012 361.30 361.309-Feb-2012 250.00 250.00

29-Feb-2012 328.65 328.6530-Mar-2012 0.09 0.0930-Mar-2012 341.13 341.1313-Apr-2012 563.00 563.0030-Apr-2012 353.73 353.73

31-May-2012 322.67 322.675-Jun-2012 661.49 661.49 Family breakfast

29-Jun-2012 286.56 286.5611-Jul-2012 2,891.40 2,891.40 Pickles commission

250.00 0.00 1,994.13 0.00 563.00 4,586.49 7,393.627,393.62

TELOPEA PARK SCHOOL P&C

INCOME RECEIVED

DATE CHQ # PAYEE TPS BANK Catering FETE Raffle GST MISC. Cashed TOTALGRANTS FEES EXPENSES Expenses HOLDING

$ $ $ $ $ $ $ $21-Mar-2012 . Louise Daglish 100.00 100.00 Gift for outgoing president23-Mar-2012 . Elizabeth Fredericks 98.55 98.55 AGM catering26-Mar-2012 446 Office of Regulatory Services 67.00 67.00 Audit lodgment14-May-2012 . ACT Council of P&C Assoc 1,151.37 1,151.37 Affiliation fees

26-Jul-2012 . Tony Jarman 497.00 497.00 Raffle licence26-Jul-2012 . Civic Insurance Brokers 1,047.20 1,047.20 General insurance policy26-Jul-2012 . TravelScene 500.00 500.00 Plane ticket, 2011 raffle27-Jul-2012 . TravelScene 1,000.00 1,000.00 Plane ticket, 2011 raffle27-Jul-2012 . TravelScene 1,500.00 1,500.00 Plane ticket, 2011 raffle

0.00 0.00 98.55 0.00 497.00 0.00 5,365.57 5,961.125,961.12

TELOPEA PARK SCHOOL P&C

EXPENDITURE

P&C 1 August 2012 It has been a busy start to the term with Christian's farewells, the arrival of four new French teachers as well as five new teachers in the Secondary Sector: Bev Carroll (Home Economics), Cristina Gimeno (German), Emma Ireland (PE), Kenrick Leiba (Science), and Karl-Erik Paasonen (English) - as announced in last week's Telopea Topics. The new French teachers are: Laure Chatelard (Year 5 and PE) Patricia Giraud (Years 3 and 4) Cecile Pradillon (Year 2) Laure Luca-Fradin (Secondary Science) As we say farewell to Christian, we reflect on the last four years of his exemplary leadership, his passion for education and his dedication to the school, as well as his ability to connect with students and parents. We thank him sincerely for his legacy to the school. This week as well as Christian's last day on Tuesday, it will also be the last day for Karim Houali. (Year 5). He hope he will be replaced soon. Our new Proviseur should be arriving in the next few weeks. His name is Emmanuel Texier and he will arrive with his wife and three children. He sent a message for the community which was included in last week's Telopea Topics. Other staffing changes include: Aminah Kazak - the new EALD (English as an additional language or dialect) teacher in Primary and we welcome her warmly to this important position. Sarah Harding - the acting Executive Teacher 3-6 for this term in Claire Harding's absence. Students have returned eager to work and do well. The very appropriate Olympic decorations in the Library are reminding the students that they can go "faster, higher stronger"! An excellent message to our students and to the young people of the world. Our librarians and BSOs (Nick and Steve) have been responsible for this. We have been notified this term that work on the upgrade of the tennis courts, and primary asphalt areas at the end of the oval, will begin this term. This is a huge gift to the school from the ACT government (announced last year) for which we are very grateful. The upgrade of the courts to world standard will accommodate seven different sports- European handball, volleyball, futsal, junior hockey, basketball, netball as well as tennis. This will also mean that additional workers will be in the vicinity of the school, so we ask parents to take care in driving around, and parking near the school. Other upgrades before and during the holidays have involved the removal and repair of falling material under the eaves, due to the age of the school. This will eventually have to be replaced around the entire building. Thank you to the P&C members who have been working tirelessly during the holidays, to make sure that the fete preparations continue. This does not go unnoticed. Kerrie Blain Principal 29 July 2012

Delegate Report for 1 August 2012 OPEN MEETING The ACT Council of P&C’s held and open executive meeting on 24 July 2012. The following items were to be discussed. I will provide information on outcomes in my next report.

The agenda items for discussion were:

1. School autonomy – in particular what should the P&C Council be pursuing on this matter?

2. Performance pay for teachers – what should Council’s position be on this and do we need a written policy?

3. Report on the High Level Canteen Task Force meeting of 4 July 12.

4. Items for the Minister’s meeting on 6 Aug and the ETD Senior Executive Team meeting on 13 Aug.

5. Conduct of the P&C Council’s election forum on 13 Sep.

6. NAPLAN and issues with maths, science etc teachers who are not qualified as such being pressured to teach these subjects.

I GIVE A GONSKI CAMPAIGN

The 24 July was declared National Gonski day as part of the I Give a Gonski campaign. More information can be found at http://igiveagonski.com.au/. The ACT Council of P&C’s spoke to local media on the day, saying “We know Gonski would make a world of difference for students in public schools. On average it would mean an additional $1,500 per student, per year.” FIRST MEETING OF THE GIFTED AND TALENTED WORKING GROUP The inaugural meeting was held last evening at CTL Stirling. Turnout: There were eight participants in attendance, one of whom (Jane) was the proxy (for the chair (Viv Pearce). Think the group will be just over 12 if all attend. A key message for local P&Cs is to ensure that the school community is aware of the important role of the P&C Rep on the School Board; to provide a conduit between parents and citizens to raise issues to the Board and the Principal. The example discussed at the meeting for example was the inadequacy of the information contained on most school websites in relation to G&T services that are provided at the school (ie. the identification process for G&T students, policies, key contact staff at the school such as the GATLO).

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Agenda items included: 1. draft the Working Group’s (WG) TOR

• The convener must come from the Exec of the ACT Council of P&C Associations. • The position of the Secretary – rotating • Membership – open to all ACT P&C Associations. Members of the G&T WG do not need to be delegates for their P&C Association. Members of the WG can invite non-members to attend meetings however non-members will not have a vote in any decision but can participate in discussions. • WG is to meet at least once per school term on the first Tuesday of every month • No quorum set • The role of the WG is to provide a forum through which parents and citizens raise issues and identify areas of improvement relating to the provision of services for G&T students in ACT Govt schools conduit and to make recommendations via the P&C Council • Underlying any work of the WG is the principle that every student deserves the opportunity to achieve to their maximum potential

2. identify the main issues that G&T students experience

• G&T programs work well for sport and the arts but need more work in terms of the academic side of things because it is not as trendy or well accepted by students • Feeling stigmatized: not everyone wants to be ‘labelled’ as G&T/special etc… the increasing need to remain unnoticed particularly during teenage years. The identification of a student as being G&T should be undertaken sensitively • Curriculum differentiation has benefits for all students not the least of which are G&T students

3. draft WG recommendations on key issues for Council to lobby government

• Given that this was the inaugural meeting, it was unexpected that the group wanted to progress rather quickly to try and determine a list of key topics for lobbying. In the end, progress was hampered by slight disagreements on G&T terminology, which will need to be addressed at thenext meeting so that members agree on the terms. • Despite the previous comment, there was broad discussion on a variety of possible topics:

• The need for a Coordinator role to support local GAT Liaison Officers (further information has been requested on the Curriculum Executive Officer (Gifted & Talented Education P-12) position profile and scope and funding) • The need for a GAT Liaison Officer to be sited in all ACT Govt schools • The need for better resourcing to support G&T service provision at ACT Govt schools: staffing, training, G&T programs (there was recognition of the possible impacts from reforms ie self management) • The need for greater access, transparency regarding the existing rate of identification and services provided to G&T students at each ACT Govt school eg Individual Learning Plans

4. draft WG recommendations on policy issues for Council

• That schools take a holistic approach to identifying/providing for G&T students e.g. closer links between the GATLO and school counselor • Improving access to DET and school G&T policies, processes, opportunities, key G&T staff • Inadequacies in the existing way in which schools identify G&T students

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• G&T students may have concurrent learning disabilities (various were mentioned) which compound their need for specialised support • G&T students may be underperforming markedly despite achieving at the level of the average student and hence ‘slipping under the radar’

5. Other matters raised by members.

• No time for other items. The next meeting is scheduled for 4 Sept 7pm at TLC. Biennial National Education Forum

Tomorrow (Thursday 2nd of August) is the Biennial National Education Forum. Part of this forum includes a ministerial round table with education ministers across Australia at 4pm focusing on equity and excellence in education. The forum and round table is being streamed live and you can watch it at http://innovation.esa.edu.au/Home. Participants can ask questions to the ministers directly or via sms or twitter.

This provides an opportunity to put forward questions that you as parents may have about the future of education in Australia. As such if you want to submit questions to the round table, details as to how can be found at http://innovation.esa.edu.au/Getting-Involved.

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Fête committee update As of 26th July 2012 we have achieved the following: - 4 Acts/bands booked - 16 Food stalls confirmed - 12 Non-food stalls (includes Durkins Amusements) confirmed - 8 Services booked - 6 Sponsors (4 major) - La Grande Fête poster ready and publicity plan approved In August and early September we will be asking stall holders what equipment and volunteers they need and matching against our inventory and volunteer lists. The publicity machine will get into gear as well in August.