Minutes for the Ordinary Meeting of Council held in the ......Minutes for the Ordinary Meeting of...

Minutes for the Ordinary Meeting of Council held in the Shire of Corrigin Council Chambers on Tuesday 21 February 2012

1 DECLARATION OF OPENING

2 ATTENDANCE/APOLOGIES/LEAVE OF ABSENCE

3 PUBLIC QUESTION TIME

4 OBITUARIES

5 GUEST SPEAKERS

6 DECLARATIONS OF INTEREST

7 CONFIRMATION OF MINUTES

8 BUSINESS ARISING FROM THE MINUTES

9 MINUTES OF COMMITTEES

9.1 TIDY TOWNS COMMITTEE 9.2 LEMC 9.3 WALGA STATE COUNCIL 9.4 CORRIGIN COMMUNITY DEVELOPMENT FUND

10 MATTERS REQUIRING A COUNCIL DECISION

10.1 FINANCE & ADMINISTRATION REPORTS 10.1.1 COMMUNITY RESOURCE CENTRE REPORT 10.1.2 ACCOUNTS FOR PAYMENT – DECEMBER 2011 10.1.3 ACCOUNTS FOR PAYMENT – JANUARY 2012 10.1.4 MONTHLY FINANCIAL REPORT – DECEMBER 2011 10.1.5 MONTHLY FINANCIAL REPORT – JANUARY 2012 10.1.6 FORWARD CAPITAL WORKS PLAN 10.2 HEALTH BUILDING & PLANNING REPORTS 10.2.1 MEHBS – INFORMATION UPDATE 10.2.2 EHO – INFORMATION UPDATE 10.3 WORKS & GENERAL PURPOSE REPORTS

11 NOTICE OF MOTIONS –

12 NOTICE OF MOTIONS – NEXT MEETING –

13 CHIEF EXECUTIVE OFFICERS REPORT

14 PRESIDENTS REPORT

15 COUNCILLORS REPORTS


16 URGENT BUSINESS

16.1.1 LOCAL GOVERNMENT REFORM AGENDA

17 INFORMATION BULLETIN

18 WALGA & CENTRAL ZONE MOTIONS

19 MEETING CLOSURE


1 DECLARATION OF OPENING

The Chairman Cr Lyn Baker opened the meeting at 3.00pm.

2 ATTENDANCE/APOLOGIES/LEAVE OF ABSENCE

President L Baker Deputy President G E Downing D B Bolt (3.05pm) D L Hickey G A Johnson N B Talbot M A Weguelin Chief Executive Officer J Murphy Deputy Chief Executive Officer T L Dayman Executive Support Officer A M Stone

3 PUBLIC QUESTION TIME

There were no members of the public present.

4 OBITUARIES

It was advised that Lloyd Talbot, Bob Russell, Herbert Spence, Gwenyth Williams, Robert Crawford and Barry Ward had passed away.

5 GUEST SPEAKERS

6 DECLARATIONS OF INTEREST

7 CONFIRMATION OF MINUTES

(7900) Moved Crs – Talbot and Johnson That the minutes of the ordinary meeting held on 20 December 2011, be confirmed as a true and correct record.

Carried 6/0

8 BUSINESS ARISING FROM THE MINUTES

9 MINUTES OF COMMITTEES

9.1 Tidy Towns Committee

(7901) Moved Crs - Hickey and Johnson That the minutes from the Tidy Towns Committee meeting held on 21 November 2011, be received.

Carried 6/0


9.2 LEMC

(7902) Moved Crs – Weguelin and Talbot That the minutes from the LEMC meeting held on 19 December 2011, be received.

Carried 6/0

Cr Bolt joined the meeting at 3.05pm.

9.3 WALGA State Council

(7903) Moved Crs – Johnson and Hickey That the minutes from the WALGA State Council meeting held on 30 January 2012, be received.

Carried 7/0

9.4 Corrigin Community Development Fund

(7904) Moved Crs – Weguelin and Hickey That the minutes from the Corrigin Community Development Fund meeting held on 6 February 2012, be received.

Carried 7/0


10 MATTERS REQUIRING A COUNCIL DECISION

10.1 Finance & Administration Reports

10.1.1 COMMUNITY RESOURCE CENTRE REPORT

Applicant: Shire of Corrigin Location: Shire of Corrigin Date: 21 February 2012 Reporting Officer: Heather Ives, Corrigin CRC Coordinator Disclosure of Interest: No interest to disclose File Number: CMS/005/03 COMMENT 1. December 2011 Advertising:

‘The Windmill’ Newspaper: Corrigin Phonebook – 2012 Residential Listings Update Form Corrigin CRC 2011 Annual Newsletter CRC Christmas Closure dates Centrelink Clients Notice – Xmas closure dates & details

E’News: Corrigin Movie Club – Dec. & Jan date reminders & movie selections Corrigin CRC Website: Corrigin Movie Club – 14/12/2011 & 10/01/2012

End of Year Street Party - 16/12/11 Carols by Candlelight - 18/12/11

Corrigin CRC Facebook Page End of Year Street Party - 16/12/11 Corrigin Christmas Lights Competition & Photos Corrigin Australia Day Breakfast & Citizenship Awards 26/1/12 2012 Corrigin Phonebooks - Now available ESO Position Vacant Ad

2. DEC 2011 & JAN 2012 Room Bookings:

Conference Room 6 Professional Office 4 Video Conference Room 0 Computer Training Room 0 Exam Supervisions 0

3. DEC 2011 & JAN 2012 Courses / Workshops / Training / Information Seminars / Meetings:

Corrigin Movie Club (DEC) “Red Dog” 13 people Corrigin Movie Club (JAN) “The Guard” 11 people Online Presence & Social Media Workshop 9 people Markitech Meetings 2 appointments Department of Ag & Food Meeting 8 people Skill Hire - Employment Agency 11 appointments Western Stabilizers Meeting 18 people


4. General Business: C.D.H.S “Corrigin Capers 2011” x 51 copies – job completed 05/12/2012 2012 Corrigin Phonebooks – Residential Listings updated. New inclusion, Shire of Corrigin Fire

Control Officers Contact details page. 2012 Phonebooks printed and available for sale 9/1/2012.

5. Equipment, Fixtures & Fittings:

New Ricoh Colour Photocopier with Booklet Maker installed by Best Office Systems on 14/12/2011 ($8,162 using 2011-2012 CRC Equipment, Fixtures & Fittings Funding)

New GBC Classic Cut Paper Guillotine purchased 23/01/2012 ($559 using 2011-2012 CRC Equipment, Fixtures & Fittings Funding)

New 24 port Switch Box with Network Cabling purchased and installed 19/01/2012 ($227 using 2011-2012 CRC ICT Support & Development Funding)

6. Marketing & Promotion

Created new Corrigin CRC Google Places Online Ad Created new Corrigin CRC True Local Online Listing “Useful & Emergency Numbers” Fridge Magnet – created & produced Corrigin CRC Fridge

Magnet DL Cards x 450 for free inclusion in 2012 Corrigin Phonebooks (using CRC Marketing & Promotion Support Funding)

7. Professional Development & Training

CRC Coordinator (Heather Ives) attended, “Online Presence & Social Media” Workshop - 6/12/2012

CRC Coordinator (Pippa Boyland) attended, Licensing Agents TrelisTraining Course - 05/12/2011

8. CRC Traineeship

Pippa Boyland signed up with CCI Apprenticeship Solutions - 11/01/2012 Certificate IV in Business – Registered Training Organisation (RTO) Boyup Brook CRC Submitted Jan – Jun 2012 CRC Trainee Funding Support request $10,000 – 31/01/2012

9. Grant Funding:

Submitted Jul – Dec 2011 Corrigin CRC Funding Acquittal Report - 31/01/2012 Submitted Jan – Jun 2012 Corrigin CRC Operational Support Funding request for $50,000 –

31/01/2012 Corrigin Centenary “Historical Photo Archive Project” – Lotterywest Application successful

9/2/12. (Corrigin CRC contributing $1, 000 towards Photo Scanner purchase using 2011-2012 CRC Equipment, Fixtures & Fittings Support Funding).

Corrigin CRC “Community BBQ Trailer” Project Progress Report – - Trailer & Heatlie BBQ purchased & transported to Corrigin Engineering

16/12/11 - Trailer customization work commenced - BBQ Trailer Fixtures & Fittings purchased (70ltr. Cool Ice Boxes x 2; Water

Tank, St John Ambulance First Aid Box, LPG Cylinders & regulators x 2; Fire Blanket; BBQ Utensils Set)

10. CORRIGIN CRC Monthly Usage: December 2011


CUSTOMERS ACCESSING ‘FEE FOR SERVICE’ and SALES December 2011:

COMPUTER ROOM MTHLY YTD

from July’11

HIRE MTHLY YTD

from July’11

Internet Use 45 478 Room Hire (payments) 5 17 Computer Use 3 16 Data Projector Hire - 8 Wireless Hotspot 3 6 Laptop Hire - 0 SERVICES Folding Machine Hire - 0 B&W Printing / Photocopies 31 210 Portable Projector Screen Hire - 5 Colour Printing / Photocopies 10 71 White Board Hire - 2 Photo Printing 3 8 Portable Pin-Up Board Hire - 0 Laminating 2 21 Engraver Hire - 0 Faxing 6 57 NLIS Scanning Wand Hire - 0 Binding - 1 SALES Secretarial Services 8 46 Phonebook Sales 4 91 Scanning - 10 Birds of the W/belt Book Sales - 0 Desktop Publishing - 0 Map Book Sales - 1 CD / DVD Burning - 2 Corrigin Book Sales 1 8 Computer Training (one-on-one) - 2 Shire Polo Shirt Sales 1 2 Phone Calls 1 2 CD Sales - 0 FEES Corrigin Post Card Sales 1 9 Corrigin CRC 2011 Membership 8 8 Corrigin Wrapping Paper Sales 2 8 Corrigin Movie Club (payments) 13 47 OTHER Training Course (payments) - 9 Folding Machine - 3 University Exam Invigilation - 0 Yealering Book Sale - 0 IP Video Conferencing - 3 Bulyee / Kweda Book Sale - 0 Bilbarin Book Sale - 0

Monthly People through the Door : 147

CUSTOMERS ACCESSING ‘CORRIGIN CRC SERVICES’ December 2011:

SERVICE MTHLY YTD from July’11


Phonebook - Enquiries 14 32 Department of Veterans’ Affairs - 4 Centrelink – Access Point 40 219 Courses & Education Enquiries 3 34 Tourism 21 168 General Enquiries 65 398 Conferences/Training/Meetings 50 399 Corrigin Toy Library 2 57 Broadband for Seniors Kiosk (BFS) 23 96 Government Info. Access Point 4 18 Medicare – Claim Booth 5 26 ATO 1 5


TOTAL: 381 (Paying Customers and Customer Services provided for December 2011)


11. CORRIGIN CRC Monthly Usage: January 2012

CUSTOMERS ACCESSING ‘FEE FOR SERVICE’ and SALES January 2012:

COMPUTER ROOM MTHLY YTD

from July’11

HIRE MTHLY YTD

from July’11

Internet Use 95 573 Room Hire (payments) 3 20 Computer Use 4 20 Data Projector Hire - 8 Wireless Hotspot 6 12 Laptop Hire - 0 SERVICES Folding Machine Hire - 0 B&W Printing / Photocopies 60 270 Portable Projector Screen Hire - 5 Colour Printing / Photocopies 9 80 White Board Hire - 2 Photo Printing 1 9 Portable Pin-Up Board Hire - 0 Laminating 4 25 Engraver Hire - 0 Faxing 15 72 NLIS Scanning Wand Hire - 0 Binding - 1 SALES Secretarial Services 11 57 Phonebook Sales 16 107 Scanning 5 15 Birds of the W/belt Book Sales - 0 Desktop Publishing - 0 Map Book Sales - 1 CD / DVD Burning - 2 Corrigin Book Sales - 8 Computer Training (one-on-one) - 2 Shire Polo Shirt Sales 1 3 Phone Calls 1 3 CD Sales - 0 FEES Corrigin Post Card Sales - 9 Corrigin CRC 2011 Membership 2 10 Corrigin Wrapping Paper Sales - 8 Corrigin Movie Club (payments) 3 50 OTHER Training Course (payments) - 9 Folding Machine - 3 University Exam Invigilation - 0 Yealering Book Sale - 0 IP Video Conferencing - 3 Bulyee / Kweda Book Sale - 0 Bilbarin Book Sale - 0


CUSTOMERS ACCESSING ‘CORRIGIN CRC SERVICES’ January 2012:



Phonebook - Enquiries 9 41 Department of Veterans’ Affairs 1 5 Centrelink – Access Point 30 249 Courses & Education Enquiries 4 38 Tourism 14 282 General Enquiries 71 469 Conferences/Training/Meetings 37 436 Corrigin Toy Library 5 62 Broadband for Seniors Kiosk (BFS) 12 108 Government Info. Access Point - 18 Medicare – Claim Booth 3 29 ATO 1 6


TOTAL: 426 (Paying Customers and Customer Services provided for January 2012)


ANNUAL SUMMARY REPORT:

JUL AUG SEPT OCT NOV DEC JAN FEB MAR APR MAY JUN YEAR

TOTAL 2003-

04 440* 440* 440* 440* 440* 440* No stat No stat No stat No stat 132 276 3,048

2004-05

271 253 433 535 459 366 214 397 510 443 270 338 4,489

2005-06

373 370 391 526 605 511 297 509 735 488 562 443 5,810

2006-07

471 610 544 523 515 440 537 562 657 584 491 501 6,432

2007-08

535 613 537 714 511 520 561 510 625 733 576 469 6,904

2008-09

479 444 581 532 501 411 417 501 575 525 543 651 6,160

2009-10

629 682 626 757 590 727 421 623 715 529 491 539 7,329

2010-11

708 610 871 759 465 530 426 444 611 413 607 691 7,135

2011-12

568 536 572 535 542 381 426

*Statistics taken from Old Telecentre Data (CWA Building location) OFFICER’S RECOMMENDATION That Council receives the Corrigin Community Resource Centre’s Report. COUNCIL RESOLUTION (7905) Moved Crs – Johnson and Hickey That Council receives the Corrigin Community Resource Centre’s Report.

Carried 7/0


10.1.2 ACCOUNTS FOR PAYMENT – DECEMBER 2011

Applicant: Shire of Corrigin Location: Shire of Corrigin Date: 15 February, 2012 Reporting Officer: Tanya Ludlow, Finance Officer Disclosure of Interest: No interest to disclose File Number: FM 0036 BACKGROUND This information is provided to Council on a monthly basis in accordance with provisions of the Local Government Act 1995 and Local Government (Financial Management) Regulations 1996. A Local Government is to develop procedures for the authorisation of, and payment of, accounts to ensure that there is effective security for, which money or other benefits may be obtained. COMMENT The cheques and EFT payments that have been raised for the Council meeting and also during the month of December 2011 are attached. After payment of the following cheques and EFT payments, the balance of creditors will be $NIL STATUTORY ENVIRONMENT Local Government (Financial Management) Regulations POLICY IMPLICATIONS There are no direct policy implications in relation to this item. FINANCIAL IMPLICATIONS Expenditure in accordance with the 2011 / 2012 Annual Budget. VOTING REQUIREMENT Simple Majority OFFICER’S RECOMMENDATION That Council endorse Cheques 19464 to 19480, and EFT Payments in the Municipal Fund, totaling $659,202.67, EFT Payments in the Trust fund totaling $203.30, and EFT Payments in the Licensing account totaling $53,094.30; Total payments for December $712,500.27. COUNCIL RESOLUTION (7906) Moved Crs – Hickey and Talbot That Council endorse Cheques 19464 to 19480, and EFT Payments in the Municipal Fund, totaling $659,202.67, EFT Payments in the Trust fund totaling $203.30, and EFT Payments in the Licensing account totaling $53,094.30; Total payments for December $712,500.27.

Carried 7/0


10.1.3 ACCOUNTS FOR PAYMENT – JANUARY 2012

Applicant: Shire of Corrigin Location: Shire of Corrigin Date: 15 February, 2012 Reporting Officer: Tanya Ludlow, Finance Officer Disclosure of Interest: No interest to disclose File Number: FM 0036 BACKGROUND This information is provided to Council on a monthly basis in accordance with provisions of the Local Government Act 1995 and Local Government (Financial Management) Regulations 1996. A Local Government is to develop procedures for the authorisation of, and payment of, accounts to ensure that there is effective security for, which money or other benefits may be obtained. COMMENT The cheques and EFT payments that have been raised for the Council meeting and also during the month of January 2012 are attached. After payment of the following cheques and EFT payments, the balance of creditors will be $NIL STATUTORY ENVIRONMENT Local Government (Financial Management) Regulations POLICY IMPLICATIONS There are no direct policy implications in relation to this item. FINANCIAL IMPLICATIONS Expenditure in accordance with the 2011 / 2012 Annual Budget. VOTING REQUIREMENT Simple Majority OFFICER’S RECOMMENDATION That Council endorse Cheques 19481 to 19491, and EFT Payments in the Municipal Fund, totaling $213,336.56, Cheque 3288 in the Trust fund totaling $288.00, and EFT Payments in the Licensing account totaling $52,211.05; Total payments for December $265,835.61. COUNCIL RESOLUTION (7907) Moved Crs – Johnson and Bolt That Council endorse Cheques 19481 to 19491, and EFT Payments in the Municipal Fund, 11otalling $213,336.56, Cheque 3288 in the Trust fund 11otalling $288.00, and EFT Payments in the Licensing account 11otalling $52,211.05; Total payments for December $265,835.61.

Carried 7/0


10.1.4 MONTHLY FINANCIAL REPORT – DECEMBER 2011

Applicant: Shire of Corrigin Location: Shire of Corrigin Date: 2 February 2012 Reporting Officer: Taryn Dayman, Deputy Chief Executive Officer Disclosure of Interest: No interest to disclose File Number: FM 0036 BACKGROUND The Local Government (Financial Management) Regulation 34 states that a local government must prepare a statement of financial activity reporting on the sources and applications of funds, as set out in the annual budget for the month. Variances between budgeted and actual expenditure including the required Material Variances (10% with a minimum value of $10,000 are included in the variance report. COMMENT A variance report is included with the monthly financial statements. STATUTORY ENVIRONMENT Local Government (Financial Management) Regulations 1996. POLICY IMPLICATIONS There are no direct policy implications in relation to this item. FINANCIAL IMPLICATIONS Monthly Statement of Financial Activity. VOTING REQUIREMENT Simple Majority OFFICER’S RECOMMENDATION That Council adopts the Statement of Financial Activity for the month ending 31 December 2011, as presented, and note any material variances. COUNCIL RESOLUTION (7908) Moved Crs – Downing and Hickey That Council adopts the Statement of Financial Activity for the month ending 31 December 2011, as presented, and note any material variances.

Carried 7/0


10.1.5 MONTHLY FINANCIAL REPORT – JANUARY 2012

Applicant: Shire of Corrigin Location: Shire of Corrigin Date: 2 February 2012 Reporting Officer: Taryn Dayman, Deputy Chief Executive Officer Disclosure of Interest: No interest to disclose File Number: FM 0036 BACKGROUND The Local Government (Financial Management) Regulation 34 states that a local government must prepare a statement of financial activity reporting on the sources and applications of funds, as set out in the annual budget for the month. Variances between budgeted and actual expenditure including the required Material Variances (10% with a minimum value of $10,000 are included in the variance report. COMMENT A variance report is included with the monthly financial statements. STATUTORY ENVIRONMENT Local Government (Financial Management) Regulations 1996. POLICY IMPLICATIONS There are no direct policy implications in relation to this item. FINANCIAL IMPLICATIONS Monthly Statement of Financial Activity. VOTING REQUIREMENT Simple Majority OFFICER’S RECOMMENDATION That Council adopts the Statement of Financial Activity for the month ending 31 January 2012, as presented, and note any material variances. COUNCIL RESOLUTION (7909) Moved Crs – Hickey and Bolt That Council adopts the Statement of Financial Activity for the month ending 31 January 2012, as presented, and note any material variances.

Carried 7/0


10.1.6 FORWARD CAPITAL WORKS PLAN

Applicant: Shire of Corrigin Location: Shire of Corrigin Date: 16 February 2012 Reporting Officer: Taryn Dayman, Deputy Chief Executive Officer Disclosure of Interest: No Interest to Disclose File Number: GS 0014 BACKGROUND The Western Australian Government’s Royalties for Regions is a commitment to put more back in to the state’s regions. The Royalties for Regions is a plan for the whole of Western Australia, with a focus on building communities in regional areas through six policies objectives:

Building capacity in regional communities Retaining benefits in regional communities Improving services to regional communities Attaining Sustainability Expanding opportunity Growing prosperity

The primary objective of the Royalties for Regions Country Local Government Fund (CLGF) is to address the infrastructure backlogs across to country local government sector. The fund provides country local governments sector with additional money for the purpose of infrastructure provision and renewal. Funding is provided to individual country local governments and regional groups of country local governments to promote strategic infrastructure development and asset preservation and renewal. The fund aims to:

Address infrastructure backlog and support capacity building Improve the financial sustainability of country local governments in WA through improved

asset management Provide financial assistance to country local governments which choose to amalgamate

voluntarily Assists groups of country local governments to fund larger scale infrastructure projects

COMMENT Council is required to adopt a Capital Forward Works Plan (CFWP) in order to meet the requirements of forward capital planning and enable Council to access the allocated funds. Council adopted its Capital Forward Works plan at the December 2010 Ordinary meeting and resolved to review the plan annually as part of its budget preparations. Guidelines for the 2011-12 CLGF allocations were released last year. For the first time the guidelines included a date to which submissions had to be submitted to the department. A draft submission has been forward to the department, with staff requesting an extension be granted to allow Council the


opportunity to review the CFWP and endorse the Recreation and Events Centre – stage one as Council’s top priority. STATUTORY ENVIRONMENT Royalties for Regions Act 2009 POLICY IMPLICATIONS Council does not have a policy in relation to this matter. FINANCIAL IMPLICATIONS There are signification financial implications associated with the adoption of this report. The main financials implications are;

2011/12 CLGF Budgeted Income $376,608 and future years funding Recreation and Events Centre – stage one Capital Expenditure 2012/13 Financing Inwards – Community Development Reserve Future Capital Expenditure, as indentified within the plan.

The Plan also indicates a number of funding sources for capital expenditure, these funding sources are not confirmed, and Council’s ability to attract the required funding levels will significantly impact on Council’s financial ability to fund the plan. STRATEGIC IMPLICATIONS Capital works projects are in line with the adopted Plan for the future 2010-2020 as well as Council’s Strategic Plan in many of the Key result areas. VOTING REQUIREMENT Simple Majority OFFICER’S RECOMMENDATION That Council;

1. Adopts the Shire of Corrigin Forward Capital Works Plan 2011-12 to 2015-16 and resolve to review the document annually as part of budget process; and

2. Sets the first priority for the Country Local Government Funding 2011/12 round as the Corrigin Recreation and Events Centre – stage one.

COUNCIL RESOLUTION (7910) Moved Crs – Bolt and Hickey That Council;

1. Adopts the Shire of Corrigin Forward Capital Works Plan 2011-12 to 2015-16 and resolve to review the document annually as part of budget process; and

2. Sets the first priority for the Country Local Government Funding 2011/12 round as the Corrigin Recreation and Events Centre – stage one.

Carried 7/0


10.2 Health Building & Planning Reports

10.2.1 MEHBS – INFORMATION UPDATE

Applicant: Shire of Corrigin Location: Whole of Shire Date: 9 February 2012 Reporting Officer: Frank Buise, MEHBS Disclosure of Interest: No Interest to Disclose File Number: CM 0007 BACKGROUND The following is to update Councillors on various issues within the Health & Building and Town Planning area. COMMENT The following information is supplied for Council’s information: Building Licenses issued under Delegated Authority Lic No. 1012 Lic No. 2012 Lot No. 151 Kunjin St Lot No. 16 Camm St Building. Carport Building.Shed Value. $7,000 Value. $12,000 STATUTORY ENVIRONMENT Local Government Act 1960 POLICY IMPLICATIONS There are no direct policy implications in relation to this item. FINANCIAL IMPLICATIONS There are no direct financial implications in relation to this item STRATEGIC IMPLICATIONS There are no direct strategic implications in relation to this item VOTING REQUIREMENT Simple Majority OFFICER’S RECOMMENDATION That Council receive the MEHBS Information Update. COUNCIL RESOLUTION (7911) Moved Crs – Hickey and Johnson That Council receive the MEHBS Information Update.

Carried 7/0


10.2.2 EHO – INFORMATION UPDATE

Applicant: Shire of Corrigin Location: Corrigin Date: 15 February 2012 Reporting Officer: Lauren Bosch, Environmental Health Officer Disclosure of Interest: No interest to disclose File Number: BACKGROUND The following is to update Councillors on any issues that have occurred and work undertaken to date by Shire’s Environmental Health Officer. COMMENT Private Swimming Pools and Spas In November 2011 the Shire commenced swimming pool and spa safety barrier inspections. The inspections are to check whether the barriers are compliant with Australian Standard 1926.1-1993. Only pools within the town sites of the Shire are required to be inspected. Initial inspections were conducted in November and December 2011 and follow-up inspections have been completed. 12 swimming pools and 3 spas are now on the register. Routine compliance inspections are required at a minimum of once every four years. It is likely that there are more spas in town to be registered, and advertising encouraging residents with spa pools to register with the Shire has already be organised. Corrigin Hydrotherapy Pool A representative from the Department of Health inspected the new hydrotherapy pool on 31 January. There are some items to address before the pool can be opened. They are currently underway. Once the water chemistry has been corrected, water samples can be taken, which will indicate whether the water quality is satisfactory for use. Food Premises Assessments Routine assessments of food businesses within Corrigin have been completed over January and early February, with some follow-ups already performed. If there are any contentious issues which require regulatory action, such as issuing Prohibition Orders (premises closure), Council shall be made aware of them as they arise. These situations are unlikely and will only occur if absolutely necessary. Routine assessments will continue on a 3-4 monthly basis, however premises that need to be checked more regularly will be followed up on at random to ensure continuous compliance. Public Building Assessments Initial assessments of public buildings within the Shire have commenced this month and a register and assessment record is being created. It resembles the food premises register, however once initial assessments and follow-ups have occurred, routine assessments are only required annually.


A representative from the Department of Health was present at the Corrigin District Club and Corrigin Hotel inspections to provide input and advice on public buildings of that age. Lodging House Registration Under the Health Act 1911, a lodging house means:

“any building or structure, permanent or otherwise, and any part thereof, in which provision is made for lodging or boarding more than 6 persons, exclusive of the family of the keeper thereof, for hire or reward”

However it does not include a liquor licensed premises. A person who keeps a lodging house is obliged to register the lodging house with the local government. Local Government is required to keep a register of lodging houses within their jurisdiction, and assess them for compliance with Lodging House part of their Health Local Laws. To date the Shire has not enforced this legislation and the Health Local Laws which apply to lodging houses. Inspections of some accommodation for health and hygiene purposes may have occurred in the past, however there is no record of a register on file. A letter with a copy of the Health Local Laws and registration forms will be sent to businesses which may house more than 6 people, workers accommodation for example CBH and shearers quarters, motels, resorts, caravan parks, hostels, farm stays and B&B’s. Health inspections at the hotel will continue even though it is not required to be registered as a lodging house, as it has a liquor license. Discussions with Liquor Licensing indicate that they would prefer that health inspections by the Shire take place and if there are serious health issues found, they should be reported to and dealt with by the Department of Racing, Gaming and Liquor. Asbestos Competency Course The EHO will be attending an asbestos materials competency course in Merredin on 28/29 February 2012. It is a 1.5 day course which is nationally accredited and will help in addressing issues associated with the identification and control of asbestos materials within the Shire. Leave The EHO will be taking leave from 6 – 20 March 2012. STATUTORY ENVIRONMENT

Local Government (Miscellaneous Provisions) Act 1960 Building Regulations 1989 Australian Standard 1926.1 – 1993; Fencing for Swimming Pools Food Act 2008 Food Regulations 2009 Australia New Zealand Food Standards Code Health Act 1911 Health (Public Buildings) Regulations 1992 Health (Aquatic Facilities) Regulations 2007 Shire of Corrigin Health Local Laws 1998

POLICY IMPLICATIONS There are no direct policy implications in relation to this item


FINANCIAL IMPLICATIONS There are no direct financial implications in relation to this item STRATEGIC IMPLICATIONS There are no direct strategic implications in relation to this item OFFICER’S RECOMMENDATION That Council receive the Environmental Health Officer’s update. COUNCIL RESOLUTION (7912) Moved Crs – Johnson and Weguelin That Council receive the Environmental Health Officer’s update.

Carried 7/0


10.3 Works & General Purpose Reports

There are no Works & General Purpose Reports.


11 NOTICE OF MOTIONS –

There were no notices of motions.

12 NOTICE OF MOTIONS – NEXT MEETING –

There were no notices of motions for the next meeting.

13 CHIEF EXECUTIVE OFFICERS REPORT

The Shire has employed Pippa Boyland 5 days per week. Pippa will work 2 days per week in the Shire office at the front counter and 3 days per week in the Resource Centre. Amanda Crombie has also been employed 3 days per week at the front counter of the shire office. The Executive Support Officer position has been advertised to fill a vacancy to cover parental leave and applications close on Friday 24 February. Tanya has taken on the Debtors & Creditors role and also Rates while Karen Wilkinson is on parental leave. The CEO has appointed contractors in to run the pool for the remainder of the season due to the unavailability of the Pool Manager to continue his duties. Boyd Street has been re-sealed, Knight Court has been sealed and they will both be kerbed shortly. The Works Crew are also making good ground on Lomos South Road. The construction of the house on Lawton Way is progressing well. The cabinets have been installed in the bathroom and the plumber has installed toilets. Tiles have been laid. The kitchen cabinets are being constructed and should be installed soon. Then there is painting, carpets and the garage roller door. The Building Supervisor believes the project is well on budget with a good amount remaining for landscaping lawns, fencing etc. The CEO met with WA Country Builders who are going to list house and land packages on their website. They are also have put advertising signage on the Granite Rise subdivision.

14 PRESIDENTS REPORT

The President thanked to staff and Councillors who attended the Australia Day BBQ. Approximately 185 people attended the event. The recent Integrated Planning & Reporting Workshops was attended by 6 Councillors. The President advised that she attended the recent Local Health Advisory Group meeting.

15 COUNCILLORS REPORTS

Cr Bolt advised that he was unable to attend the Central Agcare meeting as it was was planned for the same time as the Council meeting.


16 URGENT BUSINESS

16.1.1 LOCAL GOVERNMENT REFORM AGENDA

Applicant: Councils for Democracy Location: Perth Metropolitan Area Date: 21 February 2012 Reporting Member: Cr Lynette Baker, President Disclosure of Interest: No interest to disclose File Number: GOV 0019 BACKGROUND Council has received a request for support for the retention of the self-determination clauses of the Local Government Act 1995 from the Councils for Democracy, a group comprising the local governments of the Town of Claremont, Town of Cottesloe, Town of Mosman Park and the Shire of Peppermint grove. The group seeks to lobby the State Parliament to retain the clauses in the Local Government Act 1995 which provide for electors to demand a poll on a recommendation to amalgamate local governments. The Councils for Democracy have provided the following submission for Council consideration:

We write to you to seek your Council’s support to join with your fellow councils to preserve the right of your constituents to decide for themselves whether or not your Council should be amalgamated with another council if that is ever proposed.

That right to self-determination is embodied in clauses 8, 9 and 10(2) of Schedule 2.1 of the Local Government Act 1995 (WA). These “Poll Provisions” (called the “Dadour amendment” after the politician who introduced them) enshrine the right for 250 electors or 10% of electors in a local government district (whichever is the lesser) to require a poll on any proposed merger of their council, whereby they can veto the merger so long as at least 50% of electors participate in the poll and more than 50% of those who do participate elect to vote against the proposed merger.

This is fair in requiring proponents for change to use persuasion rather than force.

The Poll Provisions embody your constituents’ democratic right to self-determination. Every democracy should be entitled to determine its own future.

The State Government of Western Australia intends to reduce the number of Local Governments, initially through its Metropolitan Local Government Review, but without any assurance that the Poll Provisions will not later be repealed, diluted or circumvented so as to forcibly implement any proposed reduction in council numbers.

The Western Australian Local Government Association (WALGA) in its submission to the Metropolitan Local Government Review shied away from any mention of the Poll Provisions and may not defend their continued preservation.

To better ensure that the State Government and WALGA recognise that the Poll Provisions are sacrosanct and must not be repealed, diluted or circumvented for any reason whatsoever, we request that you move your Council to formally resolve as follows:


THAT COUNCIL:

1. Advise the Premier of the State of Western Australia, the Minister for Local Government, the Leader of the Opposition, the Shadow Minister for Local Government, our local members of the Legislative Assembly and Legislative Council, the Metropolitan Local Government Review Panel, and the President of the Western Australian Local Government Association, that this Council calls upon the Parliament of Western Australia to forever uphold and not dilute our constituents’ right to self-determination as embodied in clauses 8, 9 and 10(2) of Schedule 2.1 of the Local Government Act 1995 (WA).

2. Request the recipient of each such letter to notify our Council by written reply as to whether

they do support and will continue to support the preservation without dilution of our constituents’ right to self-determination as embodied in clauses 8, 9 and 10(2) of Schedule 2.1 of the Local Government Act 1995 (WA).

3. Provide to the Secretariat of the Councils for Democracy a copy of each of our above

letters and any responses that our Council receives, for use in demonstrating collective support for our constituents’ right to self-determination in clauses 8, 9 and 10(2) of Schedule 2.1 of the Local Government Act 1995.

We attach for your convenience contact details and a draft letter you can use to facilitate the above resolution.

We acknowledge that each council and each elected member of a council may have differing views on the benefits or otherwise of rationalisation of council numbers in this State. We nevertheless believe that all councils and each elected member share the view that their own and neighbouring democracies must decide for themselves whether rationalisation of their own council is in their best interests.

Each of the below signatories to this letter will be putting this proposal to their respective councils when it next convenes, and we would hope that you do likewise.

Even if you personally do not share this view we would be grateful if you would table this correspondence with your Council to enable it to consider our proposal. Should it be accepted by your Council, then any correspondence to the Secretariat of the Councils for Democracy should be emailed to [email protected].

Yours sincerely

Jock Barker Kevin Morgan Ron Norris Rachel Thomas Mayor Mayor Mayor President Town of Claremont Town of Cottesloe Town of Mosman Park Shire of Peppermint

Grove


COMMENT The submission is tabled for Council consideration. STATUTORY ENVIRONMENT Local Government Act 1995 POLICY IMPLICATIONS Council does not have a policy in relation to this item. FINANCIAL IMPLICATIONS There are no direct financial implications in relation to this item STRATEGIC IMPLICATIONS Future size, shape and structure of local governments in Western Australia. VOTING REQUIREMENT Simple Majority OFFICERS RECOMMENDATION That Council:


2. Request the recipient of each such letter to notify our Council by written reply as to

whether they do support and will continue to support the preservation without dilution of our constituents’ right to self-determination as embodied in clauses 8, 9 and 10(2) of Schedule 2.1 of the Local Government Act 1995 (WA).

3. Provide to the Secretariat of the Councils for Democracy a copy of each of our

above letters and any responses that our Council receives, for use in demonstrating collective support for our constituents’ right to self-determination in clauses 8, 9 and 10(2) of Schedule 2.1 of the Local Government Act 1995.


(7913) Moved Crs – Downing and Bolt That Council:


2. Request the recipient of each such letter to notify our Council by written reply

as to whether they do support and will continue to support the preservation without dilution of our constituents’ right to self-determination as embodied in clauses 8, 9 and 10(2) of Schedule 2.1 of the Local Government Act 1995 (WA).

3. Provide to the Secretariat of the Councils for Democracy a copy of each of our

above letters and any responses that our Council receives, for use in demonstrating collective support for our constituents’ right to self-determination in clauses 8, 9 and 10(2) of Schedule 2.1 of the Local Government Act 1995.

Carried 7/0


17 INFORMATION BULLETIN

18 WALGA & CENTRAL ZONE MOTIONS

Zone meeting on 2 March 2012.

19 MEETING CLOSURE

There being no further business to discuss, the President thanked everyone for their attendance and closed the meeting at 3.58pm. President Date

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Documents

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