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760

Minutes of the

Council Meeting held

Tuesday 28 August 2018

at

1pm

City of Gold Coast Council Chambers 135 Bundall Road, Surfers Paradise

760th Council Meeting 2 28 August 2018 Minutes

INDEX

Minutes (760)

Council Meeting

28 August 2018

Opening Prayer

Australian National Anthem

ITEM SUBJECT

1 ATTENDANCE / LEAVE OF ABSENCE

2 CONDOLENCES

3 MAYORAL MINUTE

4 CONFIRMATION OF MINUTES

4.1 The Seven Hundred and Fifty Ninth Meeting of the Council of the City of Gold Coast, held Tuesday 14 August 2018 at 1pm.

5 MAYOR’S REPORT

6 CLARIFICATION – MEMBERS

7 BUSINESS ARISING FROM MINUTES

8 PRESENTATIONS

8.1 2018 Excellence Awards Cr PC Young

9 RECEPTION AND CONSIDERATION OF COMMITTEE REPORTS

9.1 Transport and Infrastructure 16 August 2018

9.2 Lifestyle and Community 16 August 2018

9.3 Economy, Planning and Environment 22 August 2018

9.4 Water & Waste 23 August 2018

9.5 Events, Tourism and Governance 23 August 2018

10 CONSIDERATION OF NOTICES OF MOTION

11 QUESTIONS ON NOTICE / ANSWERS TO QUESTIONS ON NOTICE

12 PRESENTATION OF PETITIONS

12.1 Bouyed Course On Lake Orr Cr Vorster


ITEM SUBJECT

12.2 Moana Park Avenue Child Care Centre MCU201800386 Cr Taylor

13 GENERAL BUSINESS

13.1 2018 Kerbside Clean-up addition Cr Baildon

13.2 Leave of Absence- 21 September 2018 Cr Caldwell

14 OTHER BUSINESS

14.1 May 2018 Monthly Financial Report

14.2 July 2018 Monthly Financial Report

14.3 Special Budget Committee Matters

14.4 2018 Second Interim Report From The Queensland Audit Office (Confidential)


ADOPTED AT COUNCIL21 SEPTEMBER 2018 RESOLUTION G18.0921.005 moved Cr Vorster seconded Cr Boulton That the Minutes of the Seven Hundred and Sixtieth Ordinary Meeting of the Council of the City of Gold Coast held on Tuesday 28 August 2018 at 1pm be confirmed.

CARRIED Minutes of the Seven Hundred and Sixtieth Ordinary Meeting of the Council of the City of Gold Coast held at the City of Gold Coast Chambers, 135 Bundall Road, Surfers Paradise, on Tuesday 28 August 2018, at 1pm. The Mayor, Cr T R Tate, welcomed Pastor Dale Smith of The River Church, Broadbeach, to open the meeting in prayer. National Anthem 1 ATTENDANCE Cr T R Tate Mayor Cr D Gates Cr W M A Owen-Jones Cr C M Caldwell Cr K L Boulton Cr P J Young Cr D M Crichlow OAM Cr G J Baildon AM Cr R La Castra Cr G M Tozer Cr P A Taylor Cr H H C Vorster Cr P C Young Cr D I McDonald Cr G M O’Neill Mr A J McCabe Chief Operating Officer Mr A Twine Director Transport and Infrastructure Ms A Ewens Director Lifestyle and Community Services Mr P Heaton Director Water & Waste Mr G Potter Director Organisational Services Ms A Swain Director Economy, Planning & Environment 1.1 LEAVE OF ABSENCE / APOLOGIES Nil


2 CONDOLENCES Cr Crichlow, Cr McDonald To The Redman Family On the passing of June Redman RESOLUTION G18.0828.001 moved Cr Crichlow seconded Cr Baildon That a motion of condolence be passed and that a message of sympathy be forwarded.

CARRIED

The National Party stalwart, passionate community volunteer, charity worker and devoted mother.

Born on 2 June 1931, Ms Redman grew up on the Gold Coast and graduated from St Hilda's in Southport. A former treasurer and secretary of the Gold Coast and Hinterland Historical Society, Ms Redman also worked for Mineral Deposits and Bruce Small Enterprises and formed the Gold Coast branch of the Leukaemia Foundation in 1993. She was a loyal and trusted member of former Gold Coast Mayor and inaugural state member for Surfers Paradise Sir Bruce Small's tight-knit circle of family and friends. She achieved all this as a single parent.

She is remembered as a very special and wonderful women, a true angel and will be sadly missed. Cr Crichlow, Cr Taylor, Cr PJ Young To The Veale Family On the passing of Lionel Percy Vivian Veale MID OAM RESOLUTION G18.0828.002 moved Cr Crichlow seconded Cr Baildon That a motion of condolence be passed and that a message of sympathy be forwarded.

CARRIED

Born in Armidale NSW on 30 August 1918 Mr Veale's long life was marked by an unwavering devotion to serving other and the greater good. Mr Veale enlisted in the Australian Army in Tamworth in 1940 and fought in World War II serving as a Coast Watcher in Allied Intelligence. Mr Veale passed away days before he was due to be honoured at a tribute lunch his 100th birthday. Mr Veale wrote about his experience in three books, Lionel was behind enemy lines most of the time reporting on what he saw. He is probably responsible for saving a tremendous amount of lives in Australia.

In a 2012 interview Mr Veale said he was fortunate to have survived. "There were 80 men in the Coastwatchers. Forty-two of us were captured and decapitated by the enemy because they thought we were spies. Mr Veale married his late wife Patricia Greiner and had four children. He worked in the postal institute for 20 years before opening a retain business Atelyn Enterprises in Ferry Road Southport.

He served as president at St Vincent de Paul, was president and treasurer of the Australian Postal Institute for 20 years and performed in the Banana Blender Choir and the Gold Coast City Council Choir. His commitment to the community service an interest in other people’s needs earned him numerous awards and accolades. He used to say 'The best thing is being able to give yourself.'


2 CONDOLENCES Cr Tate, Cr Crichlow, Cr McDonald, Cr Gates, Cr La Castra, Cr Tozer To The Simpson Family On the passing of Eunice (Niecie) Simpson RESOLUTION G18.0828.003 moved Cr Tate seconded Cr Gates That a motion of condolence be passed and that a message of sympathy be forwarded.

CARRIED Cr Vorster, Cr McDonald, Cr Gates, Cr Caldwell, Cr Boulton To The Clarke Family On the passing of Aiden Clarke RESOLUTION G18.0828.004 moved Cr Vorster seconded Cr Caldwell That a motion of condolence be passed and that a message of sympathy be forwarded.

CARRIED Cr McDonald, Cr O’Neill To The Sawtell Family On the passing of Beryl Sawtell RESOLUTION G18.0828.005 moved Cr McDonald seconded Cr O’Neill That a motion of condolence be passed and that a message of sympathy be forwarded.

CARRIED


3 MAYORAL MINUTE Nil 4 CONFIRMATION OF MINUTES RESOLUTION G18.0828.006 moved Cr Gates seconded Cr Caldwell That the Minutes of the Seven Hundred and Fifty Ninth Ordinary Meeting of the Council of the City of Gold Coast held on Tuesday 14 August 2018 at 1pm be confirmed with the following correction:- On page 24 (conflict of interest), change ‘the applicant’ to ‘a consultant for the applicant’ and delete ‘is a prohibited donor under current legislation’.

CARRIED 5 MAYOR’S REPORT 5.1 RECENT VISITS AND SPEECHES

MAYOR’S REPORT

Tuesday, 28 August 2018


5 MAYOR’S REPORT (Continued) 5.1 RECENT VISITS AND SPEECHES (Continued)

Promotion for Cancer Council Queensland's Gold Coast Relay for Life

Promotion for Cancer Council Queensland's Gold Coast Relay for Life

I helped Cancer Council Queensland with some promotion for the upcoming Relay for Life event on the Gold Coast.

This year it’s on Saturday September 15 - Sunday September 16 at the Italo Australian Club, Clear Island Waters.

I encourage Gold Coasters to gather a team, and go online to register and raise funds for Cancer Council Queensland’s research, prevention and support services.



Announcement for Get Ready Gold Coast

I’ve urged Gold Coasters to start preparing early for the 2018-19 storm season, with the doors to the City’s Local Disaster Management Group headquarters now opening in preparation.

It’s never too early to start preparations and we plan for the worst, but hope for the best…we need everyone to do that.

The City boasts one of the most advanced disaster management headquarters in Australia, capable of staffing around 70 personnel in a large emergency.

As an organisation, we are better prepared than ever to face what Mother Nature throws at us but we need every resident in the city thinking about their planning.

During the recent Games event, we used the centre as an operations hub for planning and response. This gave us an opportunity to upgrade aspects of the centre and test processes and technology in a ‘live’ environment. It was an invaluable experience.

The city will also be conducting regular exercises in coming months as part of the ongoing disaster preparedness training.

For information on how to prepare your home, create an emergency plan and pack an emergency kit, pick up a copy of the Community Disaster Guide at libraries and customer service centres or visit cityofgoldcoast.com.au/getready



The Jewel Residences Topping Out Ceremony

Deputy Mayor Cr Gates, Cr Pauline Young, Cr O’Neill, Cr Baildon and Cr Taylor attended.

The $1.5 billion Jewel Residences development is the city’s largest ever beachfront development, with a total floor area of 146,000sqm.

This topping out ceremony featured the lifting of a large pandanus palm tree to the rooftop with a giant sign saying ‘Jewel touches the sky’.

During construction, this project has been all about jobs, jobs, jobs – with over 2,000 jobs directly supported and over 1,000 jobs indirectly supported per annum.

There will also be around 500 long-term jobs supported following its completion.

With 3 skyscrapers containing a five-star hotel, apartments, restaurants and cafes the symbolism of Jewel’s crystal architecture does not escape us.

This development will truly be a Jewel in the city’s crown.



Vietnam Veterans Day 2018 Commemoration Service

Cr Peter Young attended.

Held at Nerang RSL, this was a fantastic Commemoration Service.

Vietnam Veterans Day is commemorated on 18 August every year as this was originally known as Long Tan Day.

On that day, 108 Australian and New Zealand soldiers fought a pitched battle against over 2,000 North Vietnamese and Viet Cong troops in a rubber plantation not far from the small village of Long Tan. The Australians prevailed, but only after fighting in torrential rain for four hours.



Presentation Ceremony for The RSL Rotary Kokoda Beach Classic

The RSL Rotary Kokoda Beach Classic is an annual beach charity running and walking event that includes:

an Extreme Half Marathon;

a 15km Ultimate Beach Run;

a 10km Sand Challenge;

a 5km Beach Dash; and

a 5km Community Memorial Walk.

This has been an initiative of the Rotary Club of Broadwater Southport, with the event focusing attention on those who sacrificed so much on the Kokoda Track in 1942 while it raises money for Soldier On, Legacy, and the Nippers of the Gold Coast.



Unveiling of Tuxedo Borobi at HOTA

Cr Taylor attended.

Who do you think wore it better?...

The city’s eight famous Borobi statues are back in action – with Tuxedo Borobi finding his new home here at HOTA, Home Of The Arts.

Gold Coast artist John Cox completed minor renovations on eight statues, with paint chips and scratches repaired.

These statues were worth millions to the city through social media during the 2018 Gold Coast Commonwealth Games.

Every time I saw one, there were people milling about to take their selfies and share them across the globe. We were never going to let the Borobis end up in a dark storeroom so I’m delighted to have secured 8 Borobis for permanent installation across our city - Let the selfies begin!

The Borobi statues will reside at the following locations:

Swimming (Gold Coast Aquatic Centre - Broadwater Parklands, Southport), Weightlifting (Broadwater Parklands, Sundale Bridge, Southport), Surfer (Surfers Paradise Esplanade), Lifeguard (Narrowneck, Surfers Paradise (opposite Staghorn Avenue)), Tuxedo (HOTA – Evandale Parkland, Surfers Paradise), Netball (Kurrawa Park, Broadbeach), Lawn Bowls (Jellurgal Centre, Burleigh), Lifeguard (Gold Coast Airport).



Announcement of National Football League Combine on the Gold Coast

I was pleased to announce that the NFL will hold its inaugural international draft on the Gold Coast in a deal which will see the city promoted across the US.

The Gold Coast International Combine is designed to unearth international gridiron talent with scouts from NFL teams to assess about 75 athletes from across Australia, New Zealand, Fiji, Samoa and Tonga on the Gold Coast on 6 October.

The NFL combine will generate valuable exposure for the city in the US.

This is an incredible opportunity for our city and I wholeheartedly welcome the NFL International Draft which will play out on the Gold Coast.

When it comes to significant media exposure across the US, the international draft is up there with the best the NFL offers.

As a nation, we’ve enjoyed seeing Aussies make the NFL over the years and I hope this draft results in more talent from Down Under enter into the NFL.



Keynote Speaker Gold Coast Restaurant Industry Support Group Luncheon

I took the opportunity to catch up with this industry group and discussed not only the legacy of the Games, but the way ahead.

The group were interested in how we are supporting their industry, so I discussed our investment in tourism and more tourism offerings.

I also spoke of the importance of events for the city, which means more customers in their restaurants and cafes.



Mayor's Seniors Week Concert

Deputy Mayor Cr Gates did the 3rd concert welcome.

Once again we had 3 sell-out concerts with 1650 seniors coming throughout the day at HOTA to enjoy a great day out of entertainment.

These concerts are held during Seniors Week, which is a time to celebrate the contribution and achievements of seniors.

The Gold Coast has nearly 100,000 people aged 65 years and older, so we are working hard to encourage seniors to continue to participate in all aspects of community life as they get older.

Amongst a number of programs, concessions and support for seniors, we have the Free Seniors Bus Travel and now the Free Dog Registration for Seniors.

As an update, we now have over 36,000 seniors signed up for the Free Bus Travel initiative – which is up nearly 40% from when I spoke to concert attendees this time last year!



Sod Turning for The Star Gold Coast's New Dorsett Hotel and Apartment Tower

Cr Taylor attended.

The $400 million Dorsett Hotel will be a 53-storey tower, with 316 hotel rooms and 423 one and two bedroom apartments.

This is another boom for jobs – creating 2,300 during construction and once completed, it will add 500 more jobs for the city, in addition to the 2,900 jobs at The Star Gold Coast already.

The Dorsett Hotel is expected to open in 2022.



First Aid and CPR Refresher

I did a refresher course on CPR with Scott Whimpy of www.firstaidae.com.au because it’s been a year since my last course and you never know when you might need to use your skills on a family member, friend or another Gold Coaster.

A FREE App that Scott highly recommends is Emergency+.

The app presents a single button to dial triple zero to call for an ambulance while displaying your exact address AND latitude and longitude in case you are not near a street.



Catch up with Ros Bates MP, State Member for Mudgeeraba and Shadow Minister for Health and Ambulance Services and Shadow Minister for Women

I caught up with the Member for Mudgeeraba who updated me on some of the State issues facing Mudgeeraba.

Ros also briefed me on some of her portfolio issues, specifically in relation to Health, and how we need to have a strong health industry, including State Health System.



Annual SES Thank You Function

This annual event is to say thank you to the SES and their families for the year that was, and as they get ready for the new storm season.

The 2017-18 period has been another busy year for the SES, and your contribution as SES volunteers has contributed to making the City of Gold Coast a safer place.

The SES responded to 271 storm damage related jobs – which included Cyclone Debbie – and 30 search related jobs, while Commonwealth Games Gold Coast members covered 179 shifts across all areas of Operation Paratus.

As a volunteer organisation they are there to assist the local community in times of emergency and disaster.

There are 6 SES groups located within the City of Gold Coast:

Coolangatta, Carrara, Springbrook, Southport, Runaway Bay, Pimpama.



2018 GLOW Festival

I was also sent through a few images following on from this year’s GLOW Festival here at HOTA.

What a great FREE event for the family, which is helping activate HOTA as we start to show that we can put on great cultural events for everyone to enjoy.



RESOLUTION G18.0828.007 moved Cr Tate seconded Cr Gates That the Mayor’s Report be welcomed and noted.

CARRIED UNANIMOUSLY


6 CLARIFICATION - MEMBERS Nil 7 BUSINESS ARISING FROM MINUTES Nil 8 PRESENTATIONS 8.1 2018 EXCELLENCE AWARDS

l-r Manager - Matt Tilly, Cr Pauline Young, Mayor Tom Tate, Director – Alton Twine

AITPM – Excellence Award for GC2018 Travel Demand Management Cr Pauline Young presented the award to Mr Mayor Tom Tate.

The AITPM Excellence Award is the peak industry accolade in the Traffic and Transport industry. The award recognises professional excellence and encourages innovation and practices that challenge the standard way the industry approaches their services. Winners of the award demonstrate practices which drive improvements in the industry that ultimately benefit the wider community.

The AITPM Excellence Award presented to the City of Gold Coast recognised the excellence in transport planning. This program has provided our city with a lasting legacy of travel behaviour change based around schools and businesses as well as for the broader community and valuable learnings of travel demand management which will be applied to help make it easy for people to move around our city, now and into the future.

The award is presented to Alton Twine, Director of Transport and Infrastructure who was responsible for successfully implementing the GC2018 Travel Demand Management program.


9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS 9.1 TRANSPORT AND INFRASTRUCTURE Cr PC Young, Chairperson of the Transport and Infrastructure Committee, presented the Report of the Meeting of the Transport and Infrastructure Committee held on Thursday, 16 August 2018. RESOLUTION G18.0828.008 moved Cr PC Young seconded Cr Gates That the Report of the Transport and Infrastructure Committee Meeting held on Thursday, 16 August 2018, covered by Recommendations numbered TI18.0816.001 to TI18.0816.004, be received.

CARRIED ADOPTION OF THE TRANSPORT AND INFRASTRUCTURE COMMITTEE REPORT RESOLUTION G18.0828.009 moved Cr PC Young seconded Cr Boulton That the Report of the Transport and Infrastructure Committee Meeting of Thursday, 16 August 2018, covered by Recommendations numbered TI18.0816.001 to TI18.0816.004, be adopted.

CARRIED


9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (Continued) 9.2 LIFESTYLE AND COMMUNITY Cr Vorster, Chairperson of the Lifestyle and Community Committee, presented the Report of the Meeting of the Lifestyle and Community Committee held on Thursday, 16 August 2018. RESOLUTION G18.0828.010 moved Cr Vorster seconded Cr O’Neill That the Report of the Lifestyle and Community Committee Meeting held on Thursday, 16 August 2018, covered by Recommendations numbered LC18.0816.001 to LC18.0816.003, be received.

CARRIED ITEM 3 CONTRACT NO. LG314/411/19/001 – MANAGEMENT AND OPERATION OF

CITY OF GOLD COAST AQUATIC CENTRES LG314/411/19/001(P1)

Conflict of Interest – Cr Tozer Pursuant to section 175E(2) of the Local Government Act 2009, I would like to inform the meeting that I have a personal interest in this matter, which I recognise may be a real or perceived conflict of interest the particulars of which are as follows: The name of the person or entity is: Belgravia Health & Leisure Group (Belgravia) The nature of the relationship is: I received a gift of complimentary

swimming lessons for my sons in return for promoting Belgravia’s programs at Mudgeeraba Aquatic Centre and appearing in a video.

The value of the gift or benefit received is: Approximately $1500 in total, through complimentary fortnightly lessons.

Date of gift or benefit received: During 2017 and 2018 The nature of the other person’s interest in the matter is: Belgravia is a tenderer for

management of Council aquatic centres.

I will now leave and stay away from meeting so that the matter may be discussed and voted on in my absence. Cr Tozer left the meeting


9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (Continued) 9.2 LIFESTYLE AND COMMUNITY (Continued) ITEM 3 CONTRACT NO. LG314/411/19/001 – MANAGEMENT AND OPERATION OF

CITY OF GOLD COAST AQUATIC CENTRES LG314/411/19/001(P1) (Continued)

RESOLUTION G18.0824.011 moved Cr Owen-Jones seconded Cr Gates

That Committee Recommendation LC18.0816.003 be adopted as printed which reads as follows:-

1 That Council accepts the offers submitted, with rise and fall, to establish preferred supplier arrangement LG314/411/19/001 - Management and Operation of City of Gold Coast Aquatic Centres for a period of five years with two one year extension options, as follows:

Separable Portion 1

Management and operation of Helensvale aquatic centre

City Venue Management Pty Ltd

Separable Portion 2

Management and operation of Mudgeeraba aquatic centre

Belgravia Health and Leisure Group as the trustee for Belgravia Leisure Unit Trust

Separable Portion 3

Management and operation of Nerang aquatic centre

Belgravia Health and Leisure Group as the trustee for Belgravia Leisure Unit Trust

2 That it be noted that the arrangement will require funding over five (plus two) financial years and is already included in the relevant recurrent operational budgets under Responsibility Centre CS4450. The total expenditure required to service the commitment for the initial five year term of the contract is anticipated to be $814,900 (plus indexed annually for cpi).

CARRIED UNANIMOUSLY

Cr Tozer returned to the room ADOPTION OF LIFESTYLE AND COMMUNITY COMMITTEE REPORT RESOLUTION G18.0828.012 moved Cr Vorster seconded Cr O’Neill That the Report of the Lifestyle and Community Committee’s Recommendations of Thursday, 16 August 2018, numbered LC18.0816.001 to LC18.0816.003, be adopted with the exception of Recommendation Number LC18.0816.003 which was specifically resolved.

CARRIED UNANIMOUSLY


9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (Continued) 9.3 ECONOMY PLANNING AND ENVIRONMENT Cr Caldwell, Chairperson of the Economy, Planning and Environment Committee, presented the Report of the Economy, Planning and Environment Committee held on Wednesday, 22 August 2018. RESOLUTION G18.0828.013 moved Cr Caldwell seconded Cr O’Neill That the Report of the Economy, Planning and Environment Committee Meeting held on Wednesday, 22 August 2018, covered by Recommendations numbered EPE18.0822.001 to EPE18.0822.012 be received with a note to items 11 & 12 ‘Cr Tozer was not present for discussion and voting on this item.’

CARRIED ITEM 1 REPORT ON DEVELOPMENT PERMIT FOR RECONFIGURING A LOT

(IMPACT ASSESSMENT) FOR 1 FREEHOLD LOT, NEW ROAD AND PUBLIC OPEN SPACE AND A DEVELOPMENT PERMIT FOR OPERATIONAL WORKS CHANGES TO GROUND LEVEL AT HUNTINGTON DRIVE, MAUDSLAND PROPERLY DESCRIBED AS LOT 901 ON SP279990 AND LOT 802 ON SP289807 DIVISION 5 PN348808/23/DA1

Conflict of Interest - Cr Gates Pursuant to section 175E(2) of the Local Government Act 2009, I would like to inform the meeting that I have a personal interest in this matter, which I recognise may be a real or perceived conflict of interest the particulars of which are as follows: The name of the person or entity is: RPS The nature of the relationship is: Donor The value of the gift or benefit is: $675 Date of gift or benefit: 12 August 2011 The nature of the other person’s interest in the matter is: Applicant for the Development

Application I will now leave and stay away from meeting so that the matter may be discussed and voted on in my absence. Cr Gates left the room RESOLUTION G18.0828.014 moved Cr Vorster seconded Cr Caldwell

That Committee Recommendation EPE18.0822.001 be adopted as printed in the Economy Planning and Environment Committee Meeting Report.

CARRIED

Cr Gates returned to the room


9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (Continued) 9.3 ECONOMY PLANNING AND ENVIRONMENT (Continued) ITEM 4 REPORT ON MATERIAL CHANGE OF USE (IMPACT ASSESSMENT) FOR

WAREHOUSE AND OFFICE AT 2 AND 4 NEWHEATH DRIVE, ARUNDEL - DIVISION 2 PN303435/01/DA3

RESOLUTION G18.0828.015 moved Cr Gates seconded Cr PJ Young

That Committee Recommendation EPE18.0822.004 be not adopted but in lieu thereof reads as follows:-

A That Council refuses the issue of a Development permit for a Material change of use (Impact assessment) for an Office for the following reasons:

1 That the development does not achieve the strategies of the South East Queensland Regional Plan 2017 (ShapingSEQ) in that the proposal is not located within a Regional Economic Cluster or a Regional activity centre and therefore does not protect and support the regional centres network.

2 That the development does not achieve the Strategic and Specific outcomes of the Strategic framework in that:

a The proposal results in a non-compliance with Strategic outcome 3.4.1(2) and Strategic outcome 3.4.1(4) in that the proposal does not support an orderly and economically efficient settlement pattern and represents out-of-centre development; and

b The proposal results in a non-compliance with Strategic outcome 3.5.1(2), Strategic outcome 3.5.1 (5), Specific outcome 3.5.2.1(1), Specific outcome 3.5.2.1(8) and Specific outcome 3.5.2.1(9) in that:

i The site is located within and Industry and business areas. These areas are not to undermine the orderly development of centres. The scale of the office use is at odds with this orderly development; and

ii The office use is not considered to be a complementary use that supports the immediate industrial area.

3 That the development does not achieve the Purpose, Overall outcomes and Performance outcomes of the Low impact industry zone code in that:

a The proposal results in a non-compliance with Overall outcome 6.2.9.2(2)(a)(iii) and 6.2.9.2(2)(a)(iv) in that:

i The office in not an identified complementary use that supports the immediate industrial area; and

ii The applicant has not demonstrated that the proposed office use is of a scale and nature that would not be appropriate in identified commercial locations to the extent that the office needs to be accommodated on the site.

4 That relevant matters do not exist to overcome the non-compliances identified with City Plan Version 4.



WAREHOUSE AND OFFICE AT 2 AND 4 NEWHEATH DRIVE, ARUNDEL - DIVISION 2 (Continued) PN303435/01/DA3

B That Council approves the issue of a Development permit for a Material change of use (Impact assessment) for a Warehouse subject to conditions.

General

1 Timing

a All conditions of this development approval must be complied with at no cost to Council at all times unless otherwise stated in another condition.

b Where the timing in a condition is prior to commencement of the use and a Building Format Plan is lodged for approval, the timing in the condition changes from being prior to commencement of the use to being prior to the earlier of the commencement of the use and approval of the plan of subdivision. This timing requirement prevails despite any inconsistency with the timing requirement in another condition.

2 Amended drawings

Prepare and submit amendments to the drawings for confirmation they constitute the approved drawings for the purposes of this development approval. All amended drawings must be submitted (and confirmed by Council) prior to commencement of any works on site.

Drawing Title Author Date Drawing No. Ver

Warehouse 1 Carpark Zones 1 & 2 Layout Plan

K.R.A Consulting

25/10/2017 WD100 C

Warehouse 2 Carpark Zone 3 Layout Plan

K.R.A Consulting

25/10/2017 WD200 C

Warehouses 1 & 2 Overall Ground Floor Plan

K.R.A Consulting

24/10/2017 WD011 E

Warehouses 1 & 2 Overall Level 1 Floor Plan

K.R.A Consulting

10/04/2017 WD012 A


K.R.A Consulting

10/04/2017 WD013 A


K.R.A Consulting

10/04/2017 WD014 A

Warehouses 1 & 2 Overall Roof Plan

K.R.A Consulting

10/04/2017 WD015 A

Warehouse 1 & 2 East and West Boundary Details

K.R.A Consulting

25/10/2017 WD016 B

Warehouse 1 Ground Floor Layout Plan

K.R.A Consulting

10/04/2017 WD102 A




Warehouse 1 Level 1 Floor Layout Plan

K.R.A Consulting

10/04/2017 WD104 A


K.R.A Consulting

10/04/2017 WD105 A


K.R.A Consulting

10/04/2017 WD106 A

Warehouse 1 Elevations Sheet 1

K.R.A Consulting

17/05/2017 WD120 B

Warehouse 1 Building Sections Sheet 1

K.R.A Consulting

10/04/2017 WD122 A

Warehouse 2 Ground Floor Layout Plan

K.R.A Consulting

10/04/2017 WD202 A


K.R.A Consulting

10/04/2017 WD204 A


K.R.A Consulting

10/04/2017 WD205 A


K.R.A Consulting

10/04/2017 WD206 A

Warehouse 2 Elevations Sheet 1

K.R.A Consulting

17/05/2017 WD220 A

The following amendments must be included:

a Reduce the total use area of the office by a minimum of 4,438.6m2; resulting in no more than 1811.4m2, or 20% of the Warehouse use area, ensuring the office is ancillary to the approved Warehouse use.

b Revise the car parking and bicycle parking provisions in accordance with the Transport code of the City Plan, Version 4 proportionate to the amended Warehouse use area.

c Show on drawing no. WD011 signage at the Kingston Drive exit driveway in accordance with Figure 5.3 of the Rytenskild Traffic Group ‘Traffic Engineering Assessment’ report dated 19 December 2017.

3 Limitation of use

The use of the office space is to be ancillary to the approved Warehouse use. The office space is limited to activities required for the operation of, and necessarily associated with the activity being undertaken in the Warehouse on the same site and within the same building.




4 Approved Plans

Undertake and maintain the development generally in accordance with the following plans:

Hydraulics and water Quality

Plan Title Author Date Plan Reference No.

Ver

Conceptual Stormwater Management Plan, Proposed Industrial Development, Lot 29 on SP223242 & Lot 2 on SP191032, 2-4 Newheath Drive, Newheath

Knobel Consulting Pty Ltd

25 October 2017

K3648-0016_B B

5 When the approval lapses if the development is not started

This approval will lapse:

a If the first change of use under the approval does not start within 6 years from the date this approval takes effect, in accordance with section 85 of the Planning Act 2016.

Property

6 Lots to be amalgamated

Amalgamate Lot 2 on SP191032 and Lot 29 on SP223242 into one lot and register the plan of amalgamation prior to commencement of the use.

7 Private infrastructure

Ownership, operation and maintenance of the following private infrastructure is to vest at all times with the Body Corporate and /or legal authority:

i Stormwater management devices and infrastructure managed in accordance with the approved SQID Maintenance Management Plan (MMP).

ii Gross pollutant trap (GPT) in the underground carpark ensuring it functions for its intended purpose.




8 Requirement to register easement/s

a Register an easement for sewer in favour of Council at any location where sewer infrastructure is located within the development site.

b The terms of the easement must include:

i The responsibilities of the Grantor/Grantee for ongoing maintenance.

ii Standard terms document 707918364 must be referenced on Form 9 – easement document.

iii Easement plans and associated documents (ie: Form 9 – easement document and general consent form 18) must be fully completed and signed by the owner of the burdened land (and any mortgagees, if necessary) and benefitting land before they are submitted to council for endorsement.

c Registration of the easement must occur prior to commencement of the use.

d Ensure infrastructure is positioned in the centre of the easement.

e This condition attaches to the land the subject of the development approval and binds the owner(s) of the land and the owners’ successors in title (even after the time when the easement is required to be registered). Therefore if this condition is not complied with at the time required by this condition, the owner(s) of the land and the owners’ successors in title continue to be obligated to register the easement in accordance with this condition and must do so within 40 business days of becoming aware on the non-compliance with this condition.

9 Restrictions regarding Council easements and infrastructure

a No building work or deep landscaping is permitted over or within any Council public utility easement.

b Ensure all proposed buildings, structures and footings are a minimum distance of 1.5 horizontal metres from Council infrastructure.




Amenity

10 Screening of visually offensive components

Locate and screen the following components of the development so that they are not visible from any road to which the site has frontage, adjoining premises or otherwise on display from any public thoroughfare or vantage point:

a Refuse storage areas

b Service equipment

c Mechanical ventilation

d Refrigeration units

e Storage areas for machinery, materials, vehicles or the like.

Environmental and Landscaping

11 Landscaping works on private land

a Obtain an operational works approval to landscape the site generally in accordance with the Statement of Landscape Intent listed below, prior to the commencement of the use at no cost to Council:


Landscape Concept Plan AGLA 25/10/2017 17.057 C

and include in particular:

i Tree species proposed within the frontage setback must be a minimum bag size of 200L at the time of planting. All other tree specimens proposed must be a minimum bag size of 100L at the time of planting.

ii Palm species must be a minimum 3 metres in height at the time of planting.

iii Unless otherwise specified in these conditions, shrub species must be a minimum 200mm pot size at the time of planting.

iv Screening shrubs must be able to achieve a minimum height of three (3) metres at maturity and be a minimum 300mm pot size at the time of planting.

v Trees planting must be proposed within the Kingston Drive frontage and must be located outside the sewer easement.

vi Install a row of screening shrubs at 1 metre centres along the front boundary adjacent Kingston Drive.

vii A row of trees at 6 metre centres must be installed within the frontage, between the sewer and gas easement, near the truncation.




viii Install a row of screening shrubs at 1 metre centres along the front boundary adjacent Newheath Drive.

ix Install a row of tree specimens at 6 metre centres along the front boundary adjacent Newheath Drive.

x A continuous 3.0 metre landscape buffer must be installed at the proposed building pad height along the northern and eastern rear boundaries. The landscape buffer must consist of a continuous row of trees and two (2) rows of screening shrubs.

xi Tree species planted with root zones adjacent to structures must have root control barriers and/or structure strengthening systems installed. Full demonstration of these systems is required.

xii The locations and cross section of all proposed bio-retention systems as required by the sites approved Stormwater Management Plan and identify:

o Proposed filter media depths and surface treatments.

xiii Frontage fencing must be visually open style (e.g. pool fence).

xiv All road reserve turf must be repaired and replaced if damaged.

b Construct and maintain the private landscaping identified above at no cost to Council at all times.


9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (Continued) 9.3 ECONOMY PLANNING AND ENVIRONMENT (Continued)

ITEM 4 REPORT ON MATERIAL CHANGE OF USE (IMPACT ASSESSMENT) FOR WAREHOUSE AND OFFICE AT 2 AND 4 NEWHEATH DRIVE, ARUNDEL - DIVISION 2 (Continued) PN303435/01/DA3

12 Landscaping works within public open spaces

a Obtain an operational works approval to landscape all public open space generally in accordance with the Statement of Landscape Intent listed below as amended by conditions of this development permit, lodged concurrently with the operational works approval for private land at no cost to Council:


Proposed Warehouse Facility 2-4 Newheath Drive, Gaven - Landscape Concept Plan

AGLA 25/10/17 - C


i Ensure street trees are planted within the road reserve directly fronting the site along Newheath Road and Kingston Drive.

ii Street trees are to be located generally in accordance with SC6.9.8 Land Development Guidelines – Standard drawing 05-103 Street tree planting set out guidelines for roadworks; and SC6.10.16 Road Reserves.

iii All street trees planted must be a minimum 100L bag size.

iv Street trees must be a single-trunked canopy shade species able to attain a clear trunk height of 1800mm on maturity.

v Trees must be kept a minimum distance of two metres laterally from inlet gullies.

vi Where trees are located near side boundaries or underground services, root containment systems must be utilised.

vii Provide annual maintenance costings and for all landscape items on public land relevant to the development for the duration of the ‘establishment’ and ‘on maintenance’ periods.

viii Detail fencing treatment and location, including Koala fencing (where applicable).

ix Include cross sectional elevations of the public/ private interface at a minimum of six different locations, four of which show the relationship between the adjoining conservation area being ‘Arundel Access Park’ (Lot 900 on SP191022).

x All built structures and planting associated with an entry statement must be located within private property.

b Construct and maintain the public open space identified above until the asset is accepted “off maintenance” by the City in accordance with the procedures in City Planning Policy SC6.9 – Land development guidelines, section 6.9.6.




13 Koala exclusion fencing (Specific condition)

a Construct a koala exclusion fence along on the common boundary between public open space and private land, along the Northern and Eastern boundaries of the subject site for conservation purposes.

b The koala exclusion fence must be in accordance with plan titled: Koala Proof Fence and Gate, Drawing No. 1603, dated 6-02, contained within the Queensland Government Fauna Sensitive Road Design Manual Volume 2: Preferred Practices; and the Qld Government Koala-Sensitive Design Guidelines.

c The boundary fence must be constructed prior to commencement of the use.

14 Setback to Public Open Space (Specific condition)

All structures and works associated with constructed batters or retaining walls associated with the approved use must be contained wholly within the private lot and be setback a minimum of 2.0 metres from the property boundary that adjoins public open space being ‘Arundel Access Park’ (Lot 900 on SP191022).

Transport

15 Off street vehicle and car parking facilities

a Design and construct off street vehicle facilities at no cost to Council prior to the commencement of the use, generally in accordance with the Transport code of the City Plan and include in particular:

i All spaces are drained and sealed.

ii Clearly identified signage and directional markings including:

o Signs and line marking to identify persons with disability parking (AS2890.6).

b Maintain the off street vehicle and parking facilities at no cost to Council at all times.

16 Off street bicycle parking and end of trip facilities

a Design, construct and maintain off street bicycle parking and end of trip facilities at no cost to Council generally in accordance with the Transport code of the City Plan and include in particular:

i Signs and line marking to give direction to bicycle parking to be visible to cyclists upon entering the site in accordance with AS2890.3. Signage and line marking is to be provided along the route and where bicycle parking is provided.

b Undertake all works prior to commencement of the use.




17 Loading and unloading

Loading and unloading of service vehicles must be undertaken generally in accordance with the Transport code of the City Plan and include in particular:

i Loading and unloading of any vehicle servicing the development must be conducted wholly within the site.

ii A vehicle, or vehicle waiting to be loaded or unloaded, must stand entirely within the site.

iii All vehicles must enter and exit the site in a forward gear.

iv The largest vehicle permitted on the site is an Articulated Vehicle (AV). The dimensions of the vehicle are to be generally in accordance with AS2890.2.

18 Off street vehicle facilities

Ensure any security gates remain open to allow vehicular access for employees and visitors during business hours.

Engineering

19 Rectification of Council’s infrastructure

a Rectify any damage caused to Council infrastructure (including kerb, channelling, service pits, footpaths and water and sewer reticulation networks) prior to commencement of the use at no cost to Council.

b Construct and maintain the rectified Council infrastructure at no cost to Council prior to commencement of the use.

20 Construction of vehicular crossing

Design and construct the vehicular crossing generally in accordance with the Driveways and vehicular crossing code of the City Plan.

21 Footpaths

a Obtain an operational works approval for the design and construction of the following footpaths prior to commencement of the use at no cost to Council:


i A 1.5 metre wide footpath for the full frontage of the development site to Newheath Drive and extending east to connect to the existing footpath on Newheath Drive.

ii A minimum 1.2 metre wide footpath linking the site’s pedestrian entrance to the new path on the verge of Newheath Drive.

b Construct and maintain the footpaths identified above at no cost to Council until the asset is accepted “off maintenance” by the City in accordance with the procedures in City Planning Policy SC6.9 – Land development guidelines, sections 6.9.6 and 6.9.7.




22 Telecommunications network

a Design, construct and connect a telecommunications services network at no cost to Council and include in particular:

i Provide underground telecommunications to the subject building/s, lead-in conduits and equipment space/s in a suitable location within the building/s, to suit the carrier of choice.

ii All new pit and pipe infrastructure required to be installed within the public road fronting the site, must be suitably sized to cater for future installation of fibre optic cables.

iii Meet the telecommunications industry standards (e.g. Telstra/NBN Co standards).

b Install the telecommunications services network prior to commencement of the use.

23 Gross Pollutant Traps (GPTs)

Install a GPT (hydrocarbon and litter separator) within the basement carpark, to treat water before it discharges to Council’s stormwater network prior commencement of the use.

Stormwater Drainage

24 Overland flow paths and hydraulic alterations

a Leave unaltered the overland flow paths on the site, such that the characteristics of existing overland flows on other properties remain uninhibited and unchanged.

b The development must not:

i Increase peak flow rates downstream from the site

ii Increase flood levels external to the site

iii Increase duration of inundation external to the site that could cause loss or damage




25 Erosion and sediment control

a Undertake works generally in accordance with the Healthy waters code of the City Plan; and include in particular:

i Sediment control structures e.g.: sediment fence, must be placed at the base of all materials imported on site to mitigate sediment run-off.

ii A perimeter bund and/or diversion drain must be constructed around the disturbed areas to prevent any outside clean stormwater from mixing with polluted polluted/contaminated stormwater.

iii All polluted/contaminated water from the site, including dewatering discharge, must be treated to achieve the water quality objectives in Table 8.2.1 of the Queensland Water Quality Guidelines (DERM September 2009) prior to discharging from the site.

iv Inspections for erosion and sediment control measures are to occur in accordance with the compliance procedures in City Planning Policy SC6.9 – Land development guidelines, section 6.9.3.6.1.2 – Compliance.

26 Bioretention basin maintenance management plan (specific condition)

a Prepare and implement a bioretention basin maintenance management plan (MMP) prior to the commencement of the use. The MMP must be prepared by a Registered Professional Engineer Queensland (RPEQ) specialising in stormwater management in accordance with City Plan Policy – SC6.9 Land Development Guidelines and with reference to the Water by Design document Maintaining Vegetated Stormwater Assets, Version 1 February 2012.

b The MMP must include, but not necessarily be limited to, the following key information:

i Design intent and description of the device(s).

ii The location and specific dimensions of the device(s).

iii Approved / designed water quality objectives.

iv Water quality monitoring procedures.

v Monitoring frequency.

vi Specifications and procedures for device(s) maintenance.

vii Plant and equipment access details for maintenance activities.




viii Maintenance activity schedule defining frequency, area (m2) per maintenance zone, hours, staff, plant and equipment, approximate costs per rotation, and per annum.

ix Performance indicators / intervention levels / triggers for reactive maintenance.

x Any necessary preventative maintenance measures.

xi Acceptable solutions for specific items, i.e. acceptable plant species substitutions based on availability, hydraulic conductivity, water quality objectives, etc.

xii Approximate lifecycle maintenance costs.

Sewer and Water Works

27 Sewer reticulation

a Design, construct and connect the proposal to Council’s sewer network at the existing 150mm main adjacent to the western boundary, prior to commencement of the use at no cost to Council and include in particular:

i Be in accordance with the SEQ Water Supply & Sewerage Design and Construction Code (SEQ WS&S D&C Code), and the Gold Coast Water Network Modifications, Extension and Connections Policy Procedures.

ii The size of the sewer property service connection must be a minimum of 150 mm in accordance with Section 4.5.4 of the SEQ Water Supply & Sewerage Design & Construction Code (SEQ WS&S D&C Code).

28 Water reticulation

a Obtain an operational works approval for the design, construction and connection for the proposal to Council’s potable water supply network at the existing 100mm main in Newheath Drive, prior to commencement of the use at no cost to Council and include in particular:

i Be in accordance with the SEQ Water Supply & Sewerage Design and Construction Code (SEQ WS&S D&C Code), and the Gold Coast Water Network Modifications, Extension and Connections Policy Procedures.

ii The property service, water meter box and water meter must be provided at the boundary of the development site.

iii An unrestricted access to the water service (including meters) must be provided at all times.

29 Fire loading

Fire loading must not exceed 30 L/s for 4 hours duration.


9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (Continued)

9.3 ECONOMY PLANNING AND ENVIRONMENT (Continued)


Construction Management

30 Certification of works

Provide Council with certificates prepared by qualified experts from the disciplines listed below, confirming as follows:

Subdivision Engineering

Certified document

Certification date

Plan/ Drawing

Expert discipline

Requesting Council Section

Registered survey plan/s

Commencement of use

A registered land surveyor

Development Compliance

The certification is to confirm:

i The site has been amalgamated into one lot.

Subdivision Engineering

Certified document

Certification date

Plan/ Drawing

Expert discipline


Contractual agreement (e.g. Agreement Advice or Completion Letter from Telstra. Alternatively, a copy of Master Development Agreement or Small Development Agreement from NBN Co.)

Commencement of use

The authorised telecommunication carrier (e.g. Telstra of NBN)

Development Compliance


i The provision of telecommunication infrastructure has been undertaken and installed in accordance with telecommunications industry standards (e.g. Telstra / NBN standards)




31 Certification of works - Hydraulics and Water Quality


Hydraulics and Water Quality

Certified document

Certification date

Plan/ Drawing

Expert discipline


Post construction certification

Prior to commencement of the use

Conceptual Stormwater Management Plan, Proposed Industrial Development, Lot 29 on SP223242 & Lot 2 on SP191032, 2-4 Newheath Drive Arundel, Revision B (Knobel Consulting, 25 October 2017)

Registered Professional Engineer Queensland (RPEQ)

Hydraulics & Water Quality


All stormwater devices (quantity and quality) shown in the approved stormwater management plan and associated design drawings have been installed on-site in accordance with Council’s approved stormwater management plan and are functioning as designed.




Hydraulics and Water Quality

Certified document

Certification date

Plan/ Drawing

Expert discipline


Agreement to remove hydrocarbons for GPT


Registered Professional Engineer Queensland (RPEQ)

Hydraulics & Water Quality


An agreement is entered into with the appropriately licensed waste removal entity, for the removal of hydrocarbons/waste.

32 Certification of works - Health and Regulatory Services


Health and Regulatory Services

Certified document

Certification date

Plan/ Drawing

Expert discipline


Waste Management compliance report


Warehouse 1 & 2 Ground Floor Plan, dated 24/10/2017, Drawing No: WD011

Suitably qualified person

Health and Regulatory Services


The waste storage and servicing points have been located, designed and constructed in accordance with SC6.13 City Plan policy – Solid waste management.




33 Certification of works - Water and Waste


Water and Waste

Certified document

Certification date

Plan/ Drawing

Expert discipline


An easement document and Survey Plans with the required easements dimensioned and shown centrally located over the proposed sewerage infrastructure located within the subject site


- Registered Surveyor

Compliance Section


Easements are correctly located over the infrastructure and meet the requirements specified in the SEQ Water Supply and Sewerage Design and Construction Code for sewerage infrastructure.

34 Availability of approved plans, drawings and reports

Retain a copy of this decision notice and stamped approved plans, drawings and reports on site at all times during construction. Any contractors undertaking approved work (including tree removal or relocations) must be directly provided with a copy of these conditions and instructed as to the need to comply with them.




35 Transport of soil/fill/excavated material

During the transportation of soil and other fill/excavated material:

a All trucks hauling soil, or fill/excavated material must have their loads secure and covered.

b Any spillage that falls from the trucks or their wheels must be collected and removed from the site and streets along which the trucks travel on a daily basis.

c Prior to vehicles exiting the site, measures must be taken to remove the soil from the wheels of the vehicles to prevent soil and mud being deposited on public roads.

Plumbing and Drainage Act 2002

36 Plumbing and drainage works

Obtain a compliance permit for all plumbing and drainage work prior to any compliance assessable work commencing.

Note:

A compliance permit for plumbing and drainage works cannot approve the discharge of trade waste to Council’s sewerage system. The generator of trade waste must complete an application for approval to discharge trade waste to Council’s Sewerage System (available on Council’s website).

Advice Notes

37 Development infrastructure

Development infrastructure required to be provided in implementing this development approval is non-trunk development infrastructure unless otherwise stated in a condition of the approval.

38 Connections and disconnections

Any connection/disconnection to the existing water and sewerage networks will be at the applicant’s cost. Prior to the connection/disconnection taking place, the applicant must obtain written approval from Water and Waste.

Refer to Gold Coast Water and Waste Network Modifications, Extension and Connections Policy Procedures, available on Council’s websitehttp://www.cityofgoldcoast.com.au




39 Water meter sizing

All water meters 50 mm in diameter or larger require an operation works approval.

Refer to Gold Coast Water and Waste Network Modifications, Extension and Connections Policy Procedures, available on Council’s websitehttp://www.cityofgoldcoast.com.au

40 Further development permits/compliance permits

Further development permits and/or compliance permits from Council are required to facilitate the development of the approved works identified in this decision notice. These include:

Transport Impact Assessment

- Operational Works – Works For Infrastructure

Open Space Assessment

- Operational Works – Landscape Works

Water and Waste

- Operational works - infrastructure

- Application to work on the City’s infrastructure

Plumbing and Drainage

- Compliance permit for plumbing and drainage work

Landscape Assessment

- Operational works - landscape works

A copy of this decision notice and accompanying stamped drawings/plans must be submitted with any subsequent application identified above.

41 Encroachment of works

If any operational works, the subject of this approval encroach on adjoining land, (being Arundel Access Park – Lot 900 on SP191022), a letter from the adjoining owner, Parks and Recreational Services Branch must be submitted to Council consenting to the carrying out of these works on 1300 465 326.




42 Connections to, alteration or realignment of Council infrastructure

Where development works require the connection to, alteration, removal or realignment of Council infrastructure or impact on other public utility infrastructure (e.g. telecommunications, electricity and gas), the applicant must obtain the necessary approvals from the relevant public utility authority prior to works commencing.

Connection to, alteration, removal or realignment of Council infrastructure includes (but is not limited to) fire hydrants, water service meters, sewer maintenance hole covers, stormwater drainage infrastructure, reinstatement of maintenance hole covers, stormwater drainage infrastructure, crossovers, footpaths, road pavement, kerb and channel, kerb ramps, medians, traffic islands, road furniture, signage and line-marking.

43 Compliance with conditions

Once this development approval takes effect, the conditions attach to the land and are applicable in perpetuity. It is a development offence to contravene a development approval, including any of its conditions.

44 Indigenous cultural heritage legislation and duty of care requirement

The Aboriginal Cultural Heritage Act 2003 (‘ACHA’) is administered by the Department of Aboriginal and Torres Strait Islander and Multicultural Affairs (DATSIMA). The ACHA establishes a duty of care to take all reasonable and practicable measures to ensure any activity does not harm Aboriginal cultural heritage. This duty of care:

a Is not negated by the issuing of this development approval;

b Applies on all land and water, including freehold land;

c Lies with the person or entity conducting an activity; and

d If breached, is subject to criminal offence penalties.

Those proposing an activity involving surface disturbance beyond that which has already occurred at the proposed site must observe this duty of care.

Details of how to fulfil this duty of care are outlined in the duty of care guidelines gazetted with the ACHA.

The applicant should contact DATSIMA’s Cultural Heritage Coordination Unit on (07) 3405 3050 for further information on the responsibilities of developers under the ACHA.

45 Infrastructure charges

Infrastructure charges are now levied under a Charges Resolution by way of an Infrastructure Charges Notice, which accompanies this decision notice.




46 Stormwater

A property notification will be applied to the lot/subsequent lots stating a stormwater management plan exists for the site and must be complied with at all times.

47 Applicant responsibilities

The applicant is responsible for securing all necessary approvals and tenure, providing statutory notifications and complying with all relevant laws.

Nothing in this decision notice alleviates the need for the applicant to comply with all relevant local, State and Commonwealth laws and to ensure appropriate tenure arrangements have been made where the use of/reliance upon land other than that owned by the applicant is involved. Without liming this obligation, the applicant is responsible for:

a Obtaining all other/further necessary approvals, licences, permits, resource entitlements etc by whatever name called required by law before the development the subject of this approval can be lawfully commended and to carry out the activity for its duration;

b Providing any notifications required by law (by way of example only, to notify the administering authority pursuant to the Environment Protection Act 1994 of environmental harm being caused/threatened by the activity, and upon becoming aware the premises is being used for a ‘notifiable activity’);

c Securing tenure/permission from the relevant owner to use private or public land not owned by the applicant (including for access required by conditions of approval);

d Ensuring the correct siting of structures on the land. An identification survey demonstrating correct siting and setbacks of structures may be requested of the applicant to ensure compliance with this decision notice and applicable codes;

e Providing Council with proof of payment of the Portable Long Service Leave building construction levy (or proof of appropriate exemption) where the value of the Operational Works exceed $150,000. Acceptable proof of payment is a Q.Leave –Notification and Payment Form approved by the Authority. Proof of payment must be provided before Council can issue a development permit for the Operational works. This is a requirement of section 77(1) of the Building and Construction Industry (Portable Long Service Leave) Act 1991; and

f Making payment of any outstanding Council rates and charges applicable to the development site prior to the lodgement of subdivision plans.

g Obtaining any necessary local government/state approvals where works require the installation of temporary ground anchoring into adjacent Road Reserves. Where ground anchoring is proposed into an adjacent private property, approval from the relevant property owners(s) is required.




Property Notifications

48 Stormwater

There are development approval conditions applicable in relation to stormwater management on this lot/subsequent lots. All property owner(s) must ensure compliance with these conditions. Refer to Council of the City of Gold Coast’s Decision Notice insert application number. A copy of Council’s Decision Notice is available for viewing on Council’s website www.goldcoastcity.com.au/pdonline

A division was called. For 11 Cr PJ Young, Cr Caldwell, Cr Baildon, Cr O’Neill, Cr La Castra,

Cr Boulton, Cr Gates, Cr PC Young, Cr Taylor, Cr McDonald, Cr Tate

Against 4 Cr Tozer, Cr Owen-Jones, Cr Vorster, Cr Crichlow Abstained 0 Absent 0

CARRIED


9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (Continued) 9.3 ECONOMY PLANNING AND ENVIRONMENT (Continued) ITEM 10 SUBMISSION OF PROPOSED CITY PLAN MAJOR UPDATE - NEW

COMMUNITIES (EGGERSDORF RD, ORMEAU) FOR STATE INTEREST REVIEW AND TAILORED PROCESS PD113/1275/14/04(P2) REPORT CONFIDENTIAL

CLOSED SESSION LOCAL GOVERNMENT ACT 2009 AND SUPPORTING REGULATIONS PROCEDURAL MOTION moved Cr Gates seconded Cr Boulton That Council move into Closed Session pursuant to section 275 (1) of the Local Government Regulation 2012, for the consideration of the following item for the reason shown:-

Item Subject Reason

10 Submission Of Proposed City Plan Major Update - New Communities (Eggersdorf Rd, Ormeau) For State Interest Review And Tailored Process

Planning Matter

CARRIED PROCEDURAL MOTION moved Cr Vorster seconded Cr Caldwell That the Council move into Open Session.

CARRIED Following resumption into Open Session, Item 10 was moved and carried as shown on the following pages.


9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (Continued) 9.3 ECONOMY PLANNING AND ENVIRONMENT (Continued) ITEM 10 SUBMISSION OF PROPOSED CITY PLAN MAJOR UPDATE - NEW

COMMUNITIES (EGGERSDORF RD, ORMEAU) FOR STATE INTEREST REVIEW AND TAILORED PROCESS (Continued) PD113/1275/14/04(P2) REPORT CONFIDENTIAL

RESOLUTION G18.0828.016 moved Cr Vorster seconded Cr Gates

That Committee Recommendation EPE18.0822.010 be adopted as printed which reads as follows:- 1 That the report/attachment be deemed non-confidential except for those parts

deemed by the Chief Executive Officer to remain confidential in accordance with sections 171 (3) and 200 (5) of the Local Government Act 2009.

2 To amend the City Plan under section 18 of the Planning Act 2016, and the Minister’s Guidelines and Rules Under the Planning Act 2016 – July 2017 in accordance with the proposed amendment, referred to as ‘City Plan Major Update – New Communities (Eggersdorf Rd, Ormeau)’ (Proposed Amendment) which is Attachment A to this report.

3 That the Chief Executive Officer notify the Chief Executive of the Department of State Development, Infrastructure and Planning of Council’s decision to amend City Plan, and request the approval of the process set out in the document titled “Proposed Tailored Process under section 18 of the Planning Act 2016 (the Act)” (Proposed Tailored Process) in Attachment B to this report.

4 That following approval of the Proposed Tailored Process the Chief Executive Officer provide all required material for the Proposed Amendment to the Minister under Stage 1, Step 3 of the Proposed Tailored Process and progress the State interest review in accordance with Stage 2A of the Proposed Tailored Process.

5 That the Chief Executive Officer be authorised to make editorial or minor changes, if required, to the documents titled ‘Proposed Tailored Process under section 18 of the Planning Act 2016 (the Act)’ or ‘City Plan Major Update – New Communities (Eggersdorf Rd, Ormeau)’.

CARRIED UNANIMOUSLY


9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (Continued) 9.3 ECONOMY PLANNING AND ENVIRONMENT (Continued) ITEM 3 REPORT ON DEVELOPMENT PERMIT FOR A MATERIAL CHANGE OF USE

(IMPACT ASSESSMENT) FOR A DWELLING HOUSE (INCLUSIVE OF A PARTIAL THIRD STOREY) AT 1 HILDA STREET, MERMAID BEACH PN25197/01/DA1

Conflict of Interest – Cr Owen-Jones:- Pursuant to section 175E(2) of the Local Government Act 2009, I would like to inform the meeting that I have a personal interest in this matter, which I recognise may be a real or perceived conflict of interest the particulars of which are as follows: The name of the person or entity is: Geyer Town Planning The nature of the relationship is: a Director of Zone Planning was a

Director of Geyer Town Planning who contributed to my 2016 campaign.

The value of the gift or benefit is: $900 The date of the gift: 23 August 2015 The nature of the other person’s interest in the matter is: David Geyer, formerly of Geyer

Town Planning, is a Director of Zone Planning, a consultant to this application.

However I have considered my position and my interest in this matter as just described, and am firmly of the view that I may participate in the meeting and vote in respect of this matter in the public interest for the reason that the city is still awaiting legal advice regarding the potential for a perceived conflict of interest. I do not have a personal relationship with David Geyer. PROCEDURAL MOTION moved Cr Gates seconded Cr Vorster

Pursuant to section 175E(4) of the Local Government Act 2009 , Council resolves that:

Cr Owen-Jones has a real or perceived conflict of interest in this matter.

CARRIED In accordance with Section 175E(4) of the Local Government Act 2009, Cr Owen-Jones did not vote.


9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (Continued) 9.3 ECONOMY PLANNING AND ENVIRONMENT (Continued) ITEM 3 REPORT ON DEVELOPMENT PERMIT FOR A MATERIAL CHANGE OF USE

(IMPACT ASSESSMENT) FOR A DWELLING HOUSE (INCLUSIVE OF A PARTIAL THIRD STOREY) AT 1 HILDA STREET, MERMAID BEACH PN25197/01/DA1 (Continued)

PROCEDURAL MOTION moved Cr Tozer seconded Cr Crichlow Cr Owen-Jones may participate in the meeting and vote on the matter for the following reason that the public interest supersedes the information supplied in Cr Owen-Jones’ disclosure.

A division was called. For 7 Cr Tozer, Cr Crichlow, Cr Baildon, Cr O’Neill, Cr Boulton,

Cr PC Young, Cr Taylor Against 7 Cr PJ Young, Cr Caldwell, Cr Vorster, Cr La Castra, Cr Gates,

Cr McDonald, Cr Tate Abstained 0 Absent 0 Did Not Vote 1 Cr Owen-Jones On the CASTING VOTE of the CHAIR the MOTION was LOST In accordance with Section 175E(4) of the Local Government Act 2009, Cr Owen-Jones did not vote. Cr Owen-Jones left the room RESOLUTION G18.0828.017 moved Cr Tozer seconded Cr Caldwell


A division was called. For 10 Cr Tozer, Cr PJ Young, Cr Caldwell, Cr Crichlow, Cr O’Neill,

Cr La Castra, Cr Boulton, Cr Gates, Cr PC Young, Cr Tate Against 4 Cr Vorster, Cr Baildon, Cr Taylor, Cr McDonald Abstained 0 Absent 1 Cr Owen-Jones

CARRIED

Cr Owen-Jones returned to the room



ITEM 2 REPORT ON DEVELOPMENT PERMIT FOR MAKING A MATERIAL CHANGE

OF USE (CODE ASSESSMENT) FOR MULTIPLE DWELLINGS AT 9 NYRANG AVENUE, PALM BEACH - DIVISION 13 PN21237/01/DA1

RESOLUTION G18.0828.018 moved Cr Caldwell seconded Cr O’Neill


CARRIED UNANIMOUSLY

ITEM 11 VARIATION REQUEST TO VARY THE EFFECT OF THE LOCAL PLANNING

INSTRUMENT AS IT RELATES TO MAKING A MCU FOR A DWELLING HOUSE AND DEVELOPMENT PERMIT FOR ROL FOR A BOUNDARY REALIGNMENT AT 78-80 MONACO STREET, BROADBEACH WATERS DIVISION 10 PN178256/12/DA3

Conflict of Interest – Cr Owen-Jones:- Pursuant to section 175E(2) of the Local Government Act 2009, I would like to inform the meeting that I have a personal interest in this matter, which I recognise may be a real or perceived conflict of interest the particulars of which are as follows: The name of the person or entity is: Geyer Town Planning The nature of the relationship is: a Director of Zone Planning was a

Director of Geyer Town Planning who contributed to my 2016 campaign.

The value of the gift or benefit is: $900 The date of the gift: 23 August 2015 The nature of the other person’s interest in the matter is: David Geyer, formerly of Geyer

Town Planning, is a Director of Zone Planning, a consultant to this application.

However I have considered my position and my interest in this matter as just described, and am firmly of the view that I may participate in the meeting and vote in respect of this matter in the public interest for the reason that the city is still awaiting legal advice regarding the potential for a perceived conflict of interest. I do not have a personal relationship with David Geyer. PROCEDURAL MOTION moved Cr Caldwell seconded Cr Vorster


Cr Owen-Jones has a real or perceived conflict of interest in this matter.

CARRIED In accordance with Section 175E(4) of the Local Government Act 2009, Cr Owen-Jones did not vote.


9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (Continued) 9.3 ECONOMY PLANNING AND ENVIRONMENT (Continued) ITEM 11 VARIATION REQUEST TO VARY THE EFFECT OF THE LOCAL PLANNING

INSTRUMENT AS IT RELATES TO MAKING A MCU FOR A DWELLING HOUSE AND DEVELOPMENT PERMIT FOR ROL FOR A BOUNDARY REALIGNMENT AT 78-80 MONACO STREET, BROADBEACH WATERS DIVISION 10 (Continued) PN178256/12/DA3

PROCEDURAL MOTION moved Cr La Castra seconded Cr Gates

That Cr Owen-Jones must leave and stay away from the meeting while the matter is discussed and voted on.

A division was called. For 8 Cr Tozer, Cr PJ Young, Cr Caldwell, Cr Vorster, Cr La Castra,

Cr Gates, Cr McDonald, Cr Tate

Against 6 Cr Crichlow, Cr Baildon, Cr O'Neill, Cr Boulton, Cr PC Young, Cr Taylor

Abstained 0 Absent 0 Did Not Vote 1 Cr Owen-Jones

CARRIED

In accordance with Section 175E(4) of the Local Government Act 2009, Cr Owen-Jones did not vote. Cr Owen-Jones left the room RESOLUTION G18.0828.019 moved Cr Vorster seconded Cr Caldwell


CARRIED UNANIMOUSLY Cr Owen-Jones returned to the room

ADOPTION OF THE ECONOMY, PLANNING AND ENVIRONMENT COMMITTEE REPORT RESOLUTION G18.0828.020 moved Cr Caldwell seconded Cr O’Neill That the Report of the Economy, Planning and Environment Committee’s Recommendations of Wednesday, 22 August 2018, numbered EPE18.0822.001 to EPE18.0822.012, be adopted with the exception of:- Recommendation Numbers EPE18.0822.001

EPE18.0822.002 EPE18.0822.003 EPE18.0822.004 EPE18.0822.010 and EPE18.0822.011 which were specifically resolved.

CARRIED


9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (Continued) 9.4 WATER & WASTE Cr Taylor, Chairperson of the Water & Waste Committee, presented the Report of the Water & Waste Committee held on Thursday, 23 August 2018. RESOLUTION G18.0828.021 moved Cr Taylor seconded Cr Boulton That the Report of the Water & Waste Committee Meeting held on Thursday, 23 August 2018, covered by Recommendations numbered WW18.0823.001 to WW18.0823.007 be received.

CARRIED ADOPTION OF THE WATER & WASTE COMMITTEE REPORT RESOLUTION G18.0828.022 moved Cr Taylor seconded Cr La Castra That the Report of the Water & Waste Committee’s Recommendations of Thursday, 23 August 2018, numbered WW18.0823.001 to WW18.0823.007, be adopted.

CARRIED


9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (Continued) 9.5 EVENTS, TOURISM AND GOVERNANCE Cr La Castra, Chairperson of the Events, Tourism and Governance Committee, presented the Report of the Meeting of the Events, Tourism and Governance Committee held on Thursday, 23 August 2018. RESOLUTION G18.0828.023 moved Cr La Castra seconded Cr PC Young That the Report of the Events, Tourism and Governance Committee Meeting held on Thursday, 23 August 2018 covered by Recommendations numbered ETG18.0823.001 to ETG18.0823.005 be received.

CARRIED ITEM 4 2019 GOLD COAST FOOD AND WINE FESTIVAL

CS105/274/870/2018(P1) Conflict of Interest - Cr Tozer Pursuant to section 175E(2) of the Local Government Act 2009, I would like to inform the meeting that I have a personal interest in this matter, which I recognise may be a real or perceived conflict of interest the particulars of which are as follows: The name of the person or entity is: Burleigh Brewing Co and the

Fielding family The nature of the relationship is: I received gifts of complimentary

beer and auction prizes in 2016 and 2017

The value of the gift or benefit is: More than $500 (estimated in total)

Date of gift or benefit: 2016 and 2017 The nature of the other person’s interest in the matter is: Burleigh Brewing Co is mentioned

in the report and are possibly subject to aspects of the applicant request (Gold Coast Food and Wine Festival) but are not a recipient of funds for research in the committee recommendation

However I have considered my position and my interest in this matter as just described, and am firmly of the view that I may participate in the meeting and vote in respect of this matter in the public interest subject to the Council resolving so. PROCEDURAL MOTION moved Cr Gates seconded Cr PJ Young


Cr Tozer has a real or perceived conflict of interest in this matter.

CARRIED

In accordance with Section 175E(4) of the Local Government Act 2009, Cr Tozer did not vote.


9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (Continued) 9.5 EVENTS, TOURISM AND GOVERNANCE (Continued) ITEM 4 2019 GOLD COAST FOOD AND WINE FESTIVAL (Continued)

CS105/274/870/2018(P1) PROCEDURAL MOTION moved Cr Gates seconded Cr La Castra Cr Tozer may participate in the meeting and vote on the matter as the benefit is of a minor and remote nature.

CARRIED In accordance with Section 175E(4) of the Local Government Act 2009, Cr Tozer did not vote. RESOLUTION G18.0828.024 moved Cr La Castra seconded Cr PC Young

That Committee Recommendation ETG18.0823.004 be adopted as printed which reads as follows:- 1 That the applicant (Food Focus Australia Pty Ltd) be advised that Council

congratulates them on the initiative of establishing the Gold Coast Food and Wine Festival (GCFWF) and for the positive outcomes achieved to date.

2 That Council will commission independent attendance and economic research into the 2019 GCFWF, in order to properly consider a future investment.

3 A maximum of $10,000 (plus GST) be allocated to the research, with the source of funds being ED5710O006 Major Events Support.

4 That Council encourages future collaboration between the organisers of the Gold Coast Food and Wine Festival (June) and the Gold Coast Food and Wine Expo (January).

CARRIED

Cr Tozer voted in the positive ITEM 2 CORPORATE POLICY PORTFOLIO REPORT: 1 JANUARY – 30 JUNE 2018

LG449/756/02/01(P1) RESOLUTION G18.0828.025 moved Cr Boulton seconded Cr Gates

That Committee Recommendation ETG18.0823.002 be adopted as printed which reads as follows:- That Council note the Corporate Policy Portfolio Report 1 January – 30 June 2018.

CARRIED Cr McDonald requested that her vote in the negative be recorded


9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (Continued) 9.5 EVENTS, TOURISM AND GOVERNANCE (Continued) ADOPTION OF EVENTS, TOURISM AND GOVERNANCE COMMITTEE REPORT RESOLUTION G18.0828.026 moved Cr La Castra seconded Cr PC Young That the Report of the Events, Tourism and Governance Committee Recommendations of Thursday, 23 August 2018, numbered ETG18.0823.001 to ETG18.0823.00, be adopted with the exception of Recommendation Numbers ETG18.0823.002 and ETG18.0823.004 which were specifically resolved.

CARRIED


10 CONSIDERATION OF NOTICES OF MOTION Nil 11 QUESTIONS ON NOTICE / ANSWERS TO QUESTIONS ON NOTICE Nil 12 PRESENTATION OF PETITIONS 12.1 BOUYED COURSE ON LAKE ORR

RESOLUTION G18.0828.027 moved Cr Vorster seconded Cr Caldwell 1 That Council notes the buoyed course referred to in the petition above is an

unsolicited proposal by the Australian Sports Commission (a Federal Government agency) and is not a Council project.

2 That, following correspondence from the Hon Karen Andrews MP, the Chief Executive Officer writes to Ms Andrews to clarify whether the Federal Government continues to support its proposal or intends to withdraw it.

3 That Ms Andrews’ reply along with the petition above is forwarded to the relevant committee for consideration.

CARRIED

12.2 CHILD CARE CENTRE MCU20180386

RESOLUTION G18.0828.028 moved Cr Taylor seconded Cr Gates That the above Petition be received and referred to the appropriate committee for consideration and report to Council.

CARRIED


13 GENERAL BUSINESS 13.1 2018 KERBSIDE CLEAN-UP ADDITION RESOLUTION G18.0828.029 moved Cr Baildon seconded Cr Crichlow That Council supports the in-kind donation of $2,518.12 from Division 7 LAW 2018-19 Budget to residents of Bronberg Court as part of the Division 7 – 2018-19 Kerbside Clean-up program and made on public interest grounds. This collection service has been provided previously and therefore a precedent has been set. For safety reasons, the waste is held for collection on private property within the estate.

CARRIED 13.2 LEAVE OF ABSENCE – 21 SEPTEMBER 2018

LG115/595/01/2018 RESOLUTION G18.0828.030 moved Cr Caldwell seconded Cr Gates That a leave of absence for Council Meeting 761 scheduled to be held on Friday 21 September 2018 for Cr Cameron Caldwell be approved.

CARRIED UNANIMOUSLY


14 OTHER BUSINESS 14.1 MAY 2018 MONTHLY FINANCIAL REPORT

FN334/375/19(P1) Refer Attachment 1: 2017-18 Special Purpose Statement of Income and Expenditure and

Special Purpose Statement of Financial Position – May 2018 1 BASIS FOR CONFIDENTIALITY Not Applicable. 2 EXECUTIVE SUMMARY Not Applicable. 3 PURPOSE OF REPORT The Local Government Act 2009 and the Local Government Regulation 2012 require the Chief Executive Officer to present a financial report to Council on a monthly basis. The attached report is provided to Council in accordance with the above statutory requirements for May 2018. 4 PREVIOUS RESOLUTIONS Not Applicable. 5 DISCUSSION Monthly financial reporting to Council is specified under section 204 of the Local Government Regulation 2012. It requires the Chief Executive Officer to present a financial report to Council on a monthly basis, stating the progress that has been made in relation to the local government’s budget. To aid in understanding the budget to actual position a Special Purpose Statement of Income and Expenditure and Special Purpose Statement of Financial Position are provided in Attachment 1. The purpose of each statement is summarised below: Special Purpose Statement of Income and Expenditure - The Statement of Income and Expenditure measures Council’s performance over the year and includes all sources of income and all operating expenses. A favourable net result indicates Council is increasing its community equity, i.e. net accumulated financial worth. Combined Statements of Income and Expenditure for Gold Coast Water, Waste Management, Tourist Parks and Other Council Activities are also provided in Attachment 1. Special Purpose Statement of Financial Position - The Statement of Financial Position sets out Council’s net accumulated financial worth at a point in time. It shows the assets that Council holds as well as liabilities or claims against these assets. These special purpose financial statements are prepared for Council in satisfaction of the statutory requirement noted above. They are extracted directly from the financial system after each month is closed, so the amounts shown in the report reflect unaudited account balances. On rare occasions the report may reflect an adjusted amount, where material errors or omissions in the financial system are known and quantifiable.


14 OTHER BUSINESS (Continued) 14.1 MAY 2018 MONTHLY FINANCIAL REPORT (Continued)

FN334/375/19(P1) (Continued)

2017-18 BASIS OF REPORTING & TREND ANALYSIS The budget figures presented in this report as at 31 May 2018 represents the 2017-18 March Budget Review position, after reprovisions. As part of the monthly reporting process, Directorates are requested to identify significant budget trends. A trend is generally caused by an external influence beyond Council’s control (e.g. legislative, economic/financial markets, weather, etc.) and could potentially result in a variation to the level of service provided by Council. Budget variations are considered in the budget review process. The March Budget Review was presented to council, via the Special Budget & Finance Committee, on 29 May 2018. The March Budget Review included adjustments resulting from previously identified trends.

2017-18 Statement of Income and Expenditure - Major Budget Trends Budget Trend$m

( ) = Favourable

GeneralInfrastructure Charges Revenue - The 2017-18 full year budget for infrastructure charges revenue is $95m. $119m has already been received up to the end of May. If current revenue trends continue, it is likely that Council will receive around $130m in infrastructure charges in 2017-18. This has continued the trend from the previous two years where Council has received historically high contributions from developers. Given the uncertainty of this revenue, budgets are set based on long term average receipts. The surplus revenue received this financial year will be set aside in reserve to fund future trunk infrastructure in accordance with Council’s LGIP. Infrastructure charges attributed to the water and sewerage networks are subject to be taxed within the Water & Sewerage Services business unit. Therefore, the increased receipts will result in a favourable variance in consolidated revenue from tax equivalents.

TBC

Economy, Planning & Environment

Development Assessment Revenue: Revenue to May 2018 totals $28.4 million and exceeds the current revised annual budget by 11.4% ($2.91 million). With some uncertainty surrounding likely activity levels post-Commonwealth Games, a relatively conservative approach was taken, with a budgetary increase of $3 million recognised as part of the March 2018 budget review.This increase brings the revised annual budget to $27.85 million for the year.It now appears liklely this revised budget may be exceeded by at least $2.5 million.

($2,500,000)




2017-18 YEAR TO DATE PROGRESS AND COMPARATIVE ANALYSIS Progress against capital and operating budgets can be expressed in a series of high level indicators as provided below. These indicators show that revenue and expenditure are generally within expectations at this point in the financial year. When reviewing the budget to actual position on the statements it should be noted that Council’s budget is prepared on an annual basis, whereas actual figures are presented on a progressive monthly basis. Pro rata comparisons may not be appropriate because actual results may not occur evenly throughout the year, for example when they are influenced by seasonality or when works / programs are ahead of or behind schedule, or progress at a rate which is not uniform throughout the year. Such timing variances do not indicate a need for budget adjustment. Examples of variances which should be addressed through budget adjustments are: o planning variances where the intended program / outputs have changed;

o cost/efficiency variances, such as savings or over-expenditure, that will not be absorbed within the budget area

o price variances, where the price of inputs changed. The graphs presented below attempt to take seasonality of budget expenditure into account by comparing actual expenditure and revenue for the year to date to a Previous Year Pattern. o The Previous Year Pattern percentage shows the percentage of last year’s total

expenditure that had been spent at the corresponding time last year based on the final Revised Budget.

o The Previous Year Pattern amount shows the actual reported amount at the corresponding time last year.

Previous Year Pattern for revenue is a similar calculation based on revenue received at the corresponding time last year.




OPERATING EXPENDITURE

The graph provides a comparison of year to date actual operating expenditure to budget for May 2018.

Council has spent $894.8 million from an operating expense budget of $1,033.6 million (including reprovisions) in 2017-18. This represents 86.6% expended at 91.7% of the year elapsed.

By comparison 87.2% ($801.5 million) of the previous year’s actual expenditure had been spent from the budget of $919.1 million at the end of May 2017. Some major expenses contributing to the increased budget from 2016-17 to 2017-18 include: Commonwealth Games, Light Rail, bulk water purchases and Northern

Beaches/Palm Beach Shoreline. CAPITAL EXPENDITURE

The capital expenditure graph shows a comparison of budget (plus commitments) to actual expenditure for capital works in 2017-18.

At the end of May 2018 $268.9 million ($345.7 million inclusive of commitments) had been spent from a total capital budget of $410.5 million (including proposed reprovisions). This represents 65.5% (84.2% inclusive of commitments) of the total budget with 91.7% of the year elapsed. Commitments relate to both current year and reprovided projects from 2016-17.

By comparison, $227.7 million (57.9%), or $319.5 million (81.3%) inclusive of commitments, of the capital budget of $393.1 million had been spent at the end of May 2017.




OPERATING REVENUES

The graphs below present Council’s major sources of operating revenue. They show the actual year to date performance compared with total year budget and budget trend.

Fees and Charges

Fees and charges (excluding Private Works and Water and Waste Water Fees) were $96.4 million, which is 95.2% of the revised budget of $101.3 million as at the end of May 2018 (91.7% of year elapsed). Building and Development Fees along with Licences & Permits Fees are exceeding budgeted expectations. By comparison, $96.4 million (94.8%) of last year’s budget of $101.6 million for fees and charges revenue had been achieved by the end of May 2017.

Rates and Utility Charges

The amount of rates and utility charges brought to account as at the end of May 2018 was $1,053.2 million, which is 93.7% of the total budget of $1,124.4 million. This amount comprises Gold Coast Water rates, which are recognised on a progressive monthly basis, and other rates, which are recognised when billed.

By comparison, $1,019.9 million (95.2%) of last year’s total rates and utility charges revenue budget of $1,070.9 million had been achieved by the end of May 2017.

Interest Income

Interest income at the end of May 2018 was $34.4 million, which is 110.1% of the budget of $31.2 million. By comparison, $28.1 million (97.7%) of last year’s total interest revenue budget of $28.8 million had been received by the end of May 2017. Cash balances have been higher than expected due to an increase in infrastructure charges revenue and development fees.




6 ALIGNMENT TO THE CORPORATE PLAN, CORPORATE STRATEGIES AND

OPERATIONAL PLAN Not Applicable. 7 GOLD COAST 2018 COMMONWEALTH GAMES IMPACT Not Applicable. 8 FUNDING AND RESOURCING REQUIREMENTS Not Applicable. 9 RISK MANAGEMENT Not Applicable. 10 STATUTORY MATTERS The May 2018 Monthly Financial Report is presented to Council in accordance with the Local Government Act 2009 and the Local Government Regulation 2012. 11 COUNCIL POLICIES Not Applicable. 12 DELEGATIONS Not Applicable. 13 COORDINATION & CONSULTATION The May 2018 Monthly Financial Report has been developed in consultation with Directorate staff where applicable.

Name and/or Title of the Stakeholder Consulted

Directorate Is the Stakeholder Satisfied With Content of Report and Recommendations (Yes/No) (comment as appropriate)

Marilyn Hildebrandt, Executive Coordinator Directorate Finances

OCOO Yes

Julie Brooks, Executive Coordinator Directorate Finances

OCOO Yes

Alex Rummery, Executive Coordinator Directorate Finances

OCOO Yes




14 STAKEHOLDER IMPACTS Not Applicable. 15 TIMING Not Applicable. 16 CONCLUSION The presentation of the attached special purpose (unaudited) reports, 2017-18 Statement of Income and Expenditure and Statement of Financial Position, satisfies legislative financial reporting requirements for May 2018. The high level indicators show that revenue and expenditure are generally within expectations at this point in the financial year. 17 RECOMMENDATION It is recommended that Council resolves as follows: That Council note the Special Purpose 2017-18 Statement of Income and Expenditure and Statement of Financial Position as presented for May 2018. Author: Authorised by:

Robert Liddell Joe McCabe Financial Planning & Business Analyst Chief Operating Officer 13 June 2018 RESOLUTION G18.0828.031 moved Cr Tozer seconded Cr Tate That Council note the Special Purpose 2017-18 Statement of Income and Expenditure and Statement of Financial Position as presented for May 2018.

CARRIED




Attachment 1

BUDGET ACTUAL BUDGET ACTUAL BUDGET ACTUAL BUDGET ACTUAL BUDGET ACTUAL

REVENUERATES & UTILITY CHARGES - - (79,212) (73,705) (488,180) (447,816) (557,031) (531,650) (1,124,423) (1,053,170) 1

RATES DISCOUNTS & REMISSIONS - - 0 0 0 0 49,884 47,906 49,884 47,906 1

FEES AND CHARGES (17,686) (16,602) (12,269) (11,148) (4,106) (3,833) (71,531) (68,750) (105,592) (100,333)INTEREST REVENUE - - (897) (886) (10,740) (9,992) (19,604) (23,522) (31,240) (34,401) 2

GAIN/LOSS ON SALE OF ASSETS 0 162 0 797 5,000 1,329 12,411 9,030 17,411 11,319CONTRIBUTION & DONATIONS REVENUE - - (870) (870) (85,000) (90,510) (153,938) (152,231) (239,808) (243,611) 3

GRANTS & SUBSIDIES REVENUE - - 0 (20) 0 0 (43,836) (34,092) (43,836) (34,112)OTHER REVENUE (64) (143) (835) (810) (75) (53) (23,679) (23,771) (24,652) (24,777) 4

TOTAL REVENUE (17,750) (16,583) (94,082) (86,642) (583,101) (550,875) (807,323) (777,080) (1,502,255) (1,431,179)

EXPENSESEMPLOYEE COSTS 657 648 8,394 6,519 47,775 42,138 311,408 285,263 368,234 334,568MATERIALS AND SERVICES 13,470 10,525 72,610 59,872 452,306 402,460 471,469 231,581 1,009,855 704,437DEPRECIATION & AMORTISATION 1,650 1,412 9,753 8,562 92,000 86,196 137,768 128,096 241,171 224,265FINANCE COSTS 0 12 0 0 0 0 42,465 33,046 42,465 33,059 5

OTHER EXPENSES 2,862 2,713 1,019 1,080 2,796 4,915 59,330 96,565 66,007 105,273 6

CAPITALISED EXPENSES (2,631) (1,098) (3,133) (1,943) (68,950) (54,627) (335,752) (168,482) (410,465) (226,149)TOTAL EXPENSES 16,009 14,212 88,644 74,091 525,927 481,083 686,688 606,068 1,317,267 1,175,453

NET RESULT (1,741) (2,371) (5,439) (12,551) (57,174) (69,792) (120,635) (171,012) (184,989) (255,726)

1

2

3

4

5

6 Other Expenses is mostly Insurance Premiums and Settlements and Sundry Expenses. The latter and Contributions and Donations expenses will increase as the year progresses.

SPECIAL PURPOSE FINANCIAL STATEMENT (UNAUDITED)COMBINING STATEMENT OF INCOME AND EXPENDITURE FOR CITY OF GOLD COAST

GOLD COAST GOLD COAST

(in thousands of dollars)

GOLD COAST

FOR THE PERIOD ENDED 31 MAY 2018

Other Revenue is mostly Canteen Revenue and "Revenue Default". The latter is the account to which revenue is posted before being allocated to the appropriate account by journal.It usually contains receipts for the last several days of the month.

Contributions and Donations Revenue comprises capital revenues from cash contributions and contributed assets.

This amount comprises Gold Coast Water rates, which are recognised on a progressive monthly basis, and other rates, which are recognised when billed.

WATER OTHER ACTIVITIES CITY OF GOLD COAST

Finance Costs (includes credit card surcharges) and processed once quarterly statements are received from Queensland Treasury Corporation.

Interest revenue comprises earnings based off higher than estimated cash balances.

TOURIST PARKS

General explanations of the above line items can be found in Appendix 1

WASTE MANAGEMENT




BUDGET ACTUAL

ASSETSCURRENT ASSETS

CASH ASSETS 712,705 958,158 1

CURRENT RECEIVABLES 194,491 200,959 2

INVENTORIES 2,041 2,345PREPAYMENTS 695 803CLEARING ACCOUNTS 0 (79) 3

909,931 1,162,186

NON CURRENT ASSETSOTHER FINANCIAL ASSETS 1,150 1,150 4

PROPERTY, PLANT AND EQUIPMENT 13,661,368 13,159,359ASSETS UNDER CONSTRUCTION 0 330,392 5

13,662,518 13,490,901

TOTAL ASSETS 14,572,450 14,653,087

LIABILITIESCURRENT LIABILITIES

CURRENT PAYABLES (99,470) (69,602)UNEARNED REVENUE (2,348) (42,856) 6

CURRENT EMPLOYEE BENEFITS (25,769) (23,939)CURRENT BORROWINGS (77,987) (67,741)CLEARING ACCOUNTS 0 (224) 3

(205,574) (204,362)

NON CURRENT LIABILITIESNON CURRENT EMPLOYEE BENEFITS (53,387) (61,039)NON CURRENT BORROWINGS (571,061) (552,802)

(624,448) (613,841)

TOTAL LIABILITIES (830,021) (818,203)NET COMMUNITY ASSETS 13,742,428 13,834,884

COMMUNITY EQUITYRETAINED CAPITAL 8,747,340 8,758,252RESERVES 4,995,088 5,076,632 7

TOTAL COMMUNITY EQUITY 13,742,428 13,834,884

1

2

3

4

5

6

7


SPECIAL PURPOSE FINANCIAL STATEMENT (UNAUDITED)STATEMENT OF FINANCIAL POSITION FOR CITY OF GOLD COAST AS AT 31 MAY 2018

Cash Assets include investments. The balance is usually highest after the close of the discount period for Rates (August and February) and Water (July, October, January and April). The cash balance comprises: (i) Infrastructure Charges Reserve ($393.2m), (ii) Investment Fund Reserve ($86.8m), (iii) Gold Coast Water & Waste reserves ($207.2m), (iv) Other reserves (including Commonwealth Games, Cultural Precinct, Strategic Priorities Reserve) ($52.8m) and (iv) Other cash items ($218.1m).

Current Receivables includes balances of outstanding invoices and accruals for water rates. It is usually highest after rate notices are issued (July, October, January and April).

The balance of Assets Under Construction is the accumulated expenditure on capital assets that have not yet been completed and added to Property, Plant and Equipment. From a budget perspective it is assumed that by year end all capital works have been completed and moved to Property, Plant and Equipment.Unearned Revenue includes water rates which have been billed but are treated as unearned and recognised as revenue progressively throughout the year. They will be reduced by year end.

Reserves includes Asset Revaluation Surplus and Cash Reserves.

General explanations of line items can be found in Appendix 1.

Clearing Accounts comprise a number of accounts used to hold balances which are cleared periodically throughout the year, including credit cards, payroll related items and debtor refunds.Other Financial Assets are Council's investments in Gold Coast City Council Insurance Co Ltd and SEQ Regional Recreational Facilities Pty Ltd.




APPENDIX 1 – Explanation of Financial Statement Items

This appendix is a general explanation of Council’s revenues, costs, assets and liabilities to aid in understanding the budget to actual comparison in the monthly financial report.

STATEMENT OF INCOME AND EXPENDITURE BY SIGNIFICANT ACTIVITIES

REVENUE FROM ORDINARY ACTIVITIES


Rate revenue for Council will mainly be recorded in July and January upon the issue of rate notices. Rate Revenue for Gold Coast Water is accounted for on an accrual basis throughout the year.

Rates Discount and Remissions

Rate discount is recorded as an expense at the time of payment and will mainly increase in July / August and January / February as rates are paid. However, remission is provided at the time of rate issue and will mainly increase in July and January.

Fees and Charges The pattern of revenue for fees and charges reflects a mixture of billing cycles and seasonal variations. For example, licensing and other charges are mainly billed in the first quarter of the financial year, whereas development assessment receipts may follow building and economic trends.

Gain/Loss on Sale A gain or loss on sale arises when Council assets are disposed of or sold at a value that varies from their book value.

Interest Revenue Interest earned varies according to the cash balances available for investment throughout the year.

Contributions and Donations Revenue

Includes capital revenues from cash contributions and contributed assets. Contributed assets generally account for more than half of this budget which are a ‘book entry’ only and are brought to account through year-end processes.

Grants and Subsidies Revenue

Subsidies are mainly received for specific capital projects after stages of completion are reached.

Other Revenue Other revenue comprises miscellaneous relatively small amounts of revenue that don’t fit into the major categories. It includes Reimbursements and Recoveries, and Rental and Lease Revenue.

EXPENSES FROM ORDINARY ACTIVITIES

Employee Costs The total expenditure on labour, including remuneration and benefits, as well as other employee-related costs such as superannuation, payroll tax and workers compensation.

Materials and Services

Where totals are shown for individual business units, the expenditure on materials and services includes internal transactions.

Depreciation and Amortisation

Non-cash expense that estimates the use and ‘wear and tear’ of non-current assets such as plant, equipment and infrastructure.

Finance Costs Interest on loans, and bank charges.




Other Expenses Other expenses comprises miscellaneous expenses that don’t fit into the major categories. It includes contributions and donations, write offs, insurance premiums and external audit fees.

Capitalised Expenses

This line shows how much of the employee costs and materials and services are used in construction / purchase or major renewal of assets. The budget reflects the total expenditure identified in the Four Year Capital Works Program.

Net Result for Period

This line represents the budgeted increase in community equity to be retained at year end. This is used to fund new capital works and for loan redemption. Transfers to and from capital reserves are made as appropriate.

STATEMENT OF FINANCIAL POSITION

Current assets The cash and cash equivalents that are currently held. The budget shows the budgeted closing balance at the end of the financial year. The actual cash balance will vary significantly throughout the year as rate receipts, loans and major payments are processed. Cash investment is managed by Council’s Treasury Section.

Non Current Assets The budgeted value of property, plant and equipment and infrastructure assets, at year end, including land, roads, water and sewerage infrastructure after depreciation, renewals, new capital works, contributed assets and revaluations are accounted for.

Current Liabilities The present obligations, arising in the past, that Council has to make payments for within the next financial year. The budget shows the expected balance of these liabilities at the end of the financial year. This includes accounts payable and provisions for employee entitlements to annual and long service leave. It also includes the expected commitment to pay loan redemption in the next financial year.

Non-Current Liabilities

The expected balance, at year end, of provisions for employee entitlements and debt that is not required to be paid within the next financial year.

Community Equity Retained equity includes City Capital and any Surplus / Deficit. Reserves include cash-backed reserves representing infrastructure charges and asset revaluation reserves which record the valuation adjustments to Council’s existing non-current assets.


14 OTHER BUSINESS (Continued) 14.2 JULY 2018 MONTHLY FINANCIAL REPORT FN334/375/20(P1) Refer Attachment 1: 2018-19 Special Purpose Statement of Income and Expenditure and

Special Purpose Statement of Financial Position – July 2018 1 BASIS FOR CONFIDENTIALITY Not Applicable. 2 EXECUTIVE SUMMARY Not Applicable. 3 PURPOSE OF REPORT The Local Government Act 2009 and the Local Government Regulation 2012 require the Chief Executive Officer to present a financial report to Council on a monthly basis. The attached report is provided to Council in accordance with the above statutory requirements for July 2018. 4 PREVIOUS RESOLUTIONS Not Applicable. 5 DISCUSSION Monthly financial reporting to Council is specified under section 204 of the Local Government Regulation 2012. It requires the Chief Executive Officer to present a financial report to Council on a monthly basis, stating the progress that has been made in relation to the local government’s budget. To aid in understanding the budget to actual position a Special Purpose Statement of Income and Expenditure and Special Purpose Statement of Financial Position are provided in Attachment 1. The purpose of each statement is summarised below: Special Purpose Statement of Income and Expenditure - The Statement of Income and Expenditure measures Council’s performance over the year and includes all sources of income and all operating expenses. A favourable net result indicates Council is increasing its community equity, i.e. net accumulated financial worth. Combined Statements of Income and Expenditure for Gold Coast Water, Waste Management, Tourist Parks and Other Council Activities are also provided in Attachment 1. Special Purpose Statement of Financial Position - The Statement of Financial Position sets out Council’s net accumulated financial worth at a point in time. It shows the assets that Council holds as well as liabilities or claims against these assets. These special purpose financial statements are prepared for Council in satisfaction of the statutory requirement noted above. They are extracted directly from the financial system after each month is closed, so the amounts shown in the report reflect unaudited account balances. On rare occasions the report may reflect an adjusted amount, where material errors or omissions in the financial system are known and quantifiable.


14 OTHER BUSINESS (Continued) 14.2 JULY 2018 MONTHLY FINANCIAL REPORT FN334/375/20(P1) (Continued) 2018-19 BASIS OF REPORTING & TREND ANALYSIS The budget figures presented in this report as at 31 July 2018 represent the 2018-19 Initial Budget position. As part of the monthly reporting process, Directorates are requested to identify significant budget trends. A trend is generally caused by an external influence beyond Council’s control (e.g. legislative, economic/financial markets, weather, etc.) and could potentially result in a variation to the level of service provided by Council. Budget variations are considered in the budget review process. There are no trends to report for July 2018. 2018-19 YEAR TO DATE PROGRESS AND COMPARATIVE ANALYSIS Progress against capital and operating budgets can be expressed in a series of high level indicators as provided below. These indicators show that revenue and expenditure are generally within expectations at this point in the financial year. When reviewing the budget to actual position on the statements it should be noted that Council’s budget is prepared on an annual basis, whereas actual figures are presented on a progressive monthly basis. Pro rata comparisons may not be appropriate because actual results may not occur evenly throughout the year, for example when they are influenced by seasonality or when works / programs are ahead of or behind schedule, or progress at a rate which is not uniform throughout the year. Such timing variances do not indicate a need for budget adjustment. Examples of variances which should be addressed through budget adjustments are: o planning variances where the intended program / outputs have changed;

o cost/efficiency variances, such as savings or over-expenditure, that will not be absorbed within the budget area

o price variances, where the price of inputs changed. The graphs presented below attempt to take seasonality of budget expenditure into account by comparing actual expenditure and revenue for the year to date to a Previous Year Pattern. o The Previous Year Pattern percentage shows the percentage of last year’s total

expenditure that had been spent at the corresponding time last year based on the final Revised Budget.

o The Previous Year Pattern amount shows the actual reported amount at the corresponding time last year.

Previous Year Pattern for revenue is a similar calculation based on revenue received at the corresponding time last year.


14 OTHER BUSINESS (Continued) 14.2 JULY 2018 MONTHLY FINANCIAL REPORT FN334/375/20(P1) (Continued) OPERATING EXPENDITURE

The graph provides a comparison of year to date actual operating expenditure to budget for July 2018.

Council has spent $92.2 million from an operating expense budget of $979.7 million (excluding proposed reprovisions) in 2018-19. This represents 9.4% expended at 8.3% of the year elapsed.

By comparison 6.9% ($71.7 million) of the previous year’s actual expenditure had been spent from the budget of $1,033.6 million at the end of July 2017. Some major expenses contributing to the decreased budget from 2017-18 to 2018-19 include: Commonwealth Games Operations, ICT Transformation Projects and Northern Beaches Shoreline

Projects. CAPITAL EXPENDITURE

The capital expenditure graph shows a comparison of budget (plus commitments) to actual expenditure for capital works in 2018-19.

At the end of July 2018 $11.5 million ($144.8 million inclusive of commitments) had been spent from a total capital budget of $401.1 million (excluding proposed reprovisions). This represents 2.9% (36.1% inclusive of commitments) of the total budget with 8.3% of the year elapsed. Commitments relate to current year projects.

By comparison, $14.1 million (3.4%), or $111.7 million (27.2%) inclusive of commitments, of the capital budget of $410.5 million (including reprovisions) had been spent at the end of July 2017.


14 OTHER BUSINESS (Continued) 14.2 JUY 2018 MONTHLY FINANCIAL REPORT FN334/375/20(P1) (Continued)

OPERATING REVENUES

The graphs below present Council’s major sources of operating revenue. They show the actual year to date performance compared with total year budget and budget trend.

Fees and Charges

Fees and charges (excluding Private Works and Water and Waste Water Fees) were $6.0 million, which is 5.9% of the revised budget of $101.5 million as at the end of July 2018 (8.3% of year elapsed). By comparison, $7.9 million (7.8%) of last year’s budget of $101.3 million for fees and charges revenue had been achieved by the end of July 2017. Last year’s revised budget included an increase in development fees. By comparison, these fees are $2 million lower in the initial

2018-19 budget. Rates and Utility Charges

The amount of rates and utility charges brought to account as at the end of July 2018 was $394.0 million, which is 33.6% of the total budget of $1,172.0 million. This amount comprises Gold Coast Water rates, which are recognised on a progressive monthly basis, and other rates, which are recognised when billed.

By comparison, $0.04 million (3.6%) of last year’s total rates and utility charges revenue budget of $1,124.4 million had been achieved by the end of July 2017. The rates issue last year was delayed to August due to the implementation of the Local Government Platform.

Interest Income

Interest income at the end of July 2018 was $2.3 million, which is 8.1% of the budget of $28.2 million. By comparison, $2.4 million (7.7%) of last year’s total interest revenue budget of $31.2 million had been received by the end of July 2017.


14 OTHER BUSINESS (Continued) 14.2 JULY 2018 MONTHLY FINANCIAL REPORT FN334/375/20(P1) (Continued)

6 ALIGNMENT TO THE CORPORATE PLAN, CORPORATE STRATEGIES AND

OPERATIONAL PLAN Not Applicable. 7 GOLD COAST 2018 COMMONWEALTH GAMES IMPACT Not Applicable. 8 FUNDING AND RESOURCING REQUIREMENTS Not Applicable. 9 RISK MANAGEMENT Not Applicable. 10 STATUTORY MATTERS The July 2018 Monthly Financial Report is presented to Council in accordance with the Local Government Act 2009 and the Local Government Regulation 2012. 11 COUNCIL POLICIES Not Applicable. 12 DELEGATIONS Not Applicable. 13 COORDINATION & CONSULTATION The July 2018 Monthly Financial Report has been developed in consultation with Directorate staff where applicable.

Name and/or Title of the Stakeholder Consulted

Directorate Is the Stakeholder Satisfied With Content of Report and Recommendations (Yes/No) (comment as appropriate)

Marilyn Hildebrandt, Executive Coordinator Directorate Finances

OCOO Yes

Julie Brooks, Executive Coordinator Directorate Finances

OCOO Yes

Alex Rummery, Executive Coordinator Directorate Finances

OCOO Yes



14 STAKEHOLDER IMPACTS Not Applicable. 15 TIMING Not Applicable. 16 CONCLUSION The presentation of the attached special purpose (unaudited) reports, 2018-19 Statement of Income and Expenditure and Statement of Financial Position, satisfies legislative financial reporting requirements for July 2018. The high level indicators show that revenue and expenditure are generally within expectations at this point in the financial year. 17 RECOMMENDATION It is recommended that Council resolves as follows: That Council note the Special Purpose 2018-19 Statement of Income and Expenditure and Statement of Financial Position as presented for July 2018. Author: Authorised by:

Robert Liddell Joe McCabe Financial Planning & Business Analyst Chief Operating Officer 16 August 2018 RESOLUTION G18.0828.032 moved Cr Tozer seconded Cr Tate That Council note the Special Purpose 2018-19 Statement of Income and Expenditure and Statement of Financial Position as presented for July 2018.

CARRIED UNANIMOUSLY



Attachment 1

BUDGET ACTUAL BUDGET ACTUAL BUDGET ACTUAL BUDGET ACTUAL BUDGET ACTUAL

REVENUERATES & UTILITY CHARGES - - (83,740) (6,797) (503,646) (106,234) (584,606) (280,945) (1,171,992) (393,976) 1

RATES DISCOUNTS & REMISSIONS - - 0 0 0 0 52,608 6,436 52,608 6,436 1

FEES AND CHARGES (18,135) (1,656) (11,877) (408) (3,608) (184) (71,638) (3,965) (105,258) (6,213)INTEREST REVENUE - - (780) (1) (11,414) (159) (16,045) (2,121) (28,239) (2,281) 2

GAIN/LOSS ON SALE OF ASSETS 0 0 0 0 5,000 0 12,780 (214) 17,780 (214)CONTRIBUTION & DONATIONS REVENUE - - (378) 0 (86,500) (3,655) (143,231) (4,372) (230,108) (8,027) 3

GRANTS & SUBSIDIES REVENUE - - 0 0 0 0 (33,407) (128) (33,407) (128)OTHER REVENUE (64) (142) (44) 0 0 (5) (24,043) (1,759) (24,151) (1,907) 4

TOTAL REVENUE (18,199) (1,798) (96,819) (7,206) (600,168) (110,237) (807,582) (287,068) (1,522,767) (406,310)

EXPENSESEMPLOYEE COSTS 676 64 8,717 454 50,589 3,329 312,792 23,366 372,774 27,212MATERIALS AND SERVICES 13,253 897 74,989 3,934 453,476 22,757 431,947 13,822 973,665 41,410DEPRECIATION & AMORTISATION 1,650 0 8,600 0 95,000 0 139,588 0 244,838 0FINANCE COSTS 0 2 0 0 0 0 40,951 123 40,951 124 5

OTHER EXPENSES 4,354 419 10,637 255 23,699 16 (4,317) 34,419 34,373 35,110CAPITALISED EXPENSES (3,089) 0 (12,725) 0 (94,980) 0 (290,298) 0 (401,093) 0 6

TOTAL EXPENSES 16,844 1,382 90,218 4,643 527,784 26,101 630,663 71,730 1,265,509 103,856

NET RESULT (1,355) (416) (6,601) (2,564) (72,384) (84,136) (176,918) (215,338) (257,258) (302,454)

1

2

3

4

5

6 Capitalised expenses cannot be processed for the current year until the year end accounts are completed.

SPECIAL PURPOSE FINANCIAL STATEMENT (UNAUDITED)COMBINING STATEMENT OF INCOME AND EXPENDITURE FOR CITY OF GOLD COAST

GOLD COAST GOLD COAST


GOLD COAST

FOR THE PERIOD ENDED 31 JULY 2018

Other Revenue is mostly comprised of Rental/Lease Revenue, Canteen Revenue and "Revenue Default". The latter is the account to which revenue is posted before being allocated to the appropriate account by journal.It ll t i i t f th l t l d f th th

Contributions and Donations Revenue comprises capital revenues from cash contributions and contributed assets.

This amount comprises Gold Coast Water rates, which are recognised on a progressive monthly basis, and other rates, which are recognised when billed.

WATER OTHER ACTIVITIES CITY OF GOLD COAST

Finance Costs (includes credit card surcharges) and processed once quarterly statements are received from Queensland Treasury Corporation.

Interest revenue comprises earnings based off higher than estimated cash balances.

TOURIST PARKS

General explanations of the above line items can be found in Appendix 1

WASTE MANAGEMENT



BUDGET ACTUAL

ASSETSCURRENT ASSETS

CASH ASSETS 671,642 900,634 1

CURRENT RECEIVABLES 204,808 517,043 2

INVENTORIES 2,040 1,786PREPAYMENTS 695 602CLEARING ACCOUNTS 0 (71) 3

879,185 1,419,994

NON CURRENT ASSETSOTHER FINANCIAL ASSETS 1,150 1,150 4

PROPERTY, PLANT AND EQUIPMENT 13,930,230 13,493,056ASSETS UNDER CONSTRUCTION 0 228,489 5

13,931,380 13,722,695

TOTAL ASSETS 14,810,565 15,142,689

LIABILITIESCURRENT LIABILITIES

CURRENT PAYABLES (95,172) (94,946)UNEARNED REVENUE (2,348) (83,068) 6

CURRENT EMPLOYEE BENEFITS (25,769) (25,459)CURRENT BORROWINGS (80,940) (77,395)CLEARING ACCOUNTS 0 788 3

(204,229) (280,080)

NON CURRENT LIABILITIESNON CURRENT EMPLOYEE BENEFITS (53,387) (55,067)NON CURRENT BORROWINGS (553,263) (564,126)

(606,650) (619,193)

TOTAL LIABILITIES (810,879) (899,272)NET COMMUNITY ASSETS 13,999,686 14,243,417

COMMUNITY EQUITYRETAINED CAPITAL 9,001,636 9,106,105RESERVES 4,998,050 5,137,312 7

TOTAL COMMUNITY EQUITY 13,999,686 14,243,417

1

2

3

4

5

6

7

The balance of Assets Under Construction is the accumulated expenditure on capital assets that have not yet been completed and added to Property, Plant and Equipment. From a budget perspective it is assumed that by year end all capital works have been completed and moved to Property, Plant and Equipment.Unearned Revenue includes water rates which have been billed but are treated as unearned and recognised as revenue progressively throughout the year. They will be reduced by year end.

Reserves includes Asset Revaluation Surplus and Cash Reserves.

General explanations of line items can be found in Appendix 1.

Clearing Accounts comprise a number of accounts used to hold balances which are cleared periodically throughout the year, including credit cards, payroll related items and debtor refunds.Other Financial Assets are Council's investments in Gold Coast City Council Insurance Co Ltd and SEQ Regional Recreational Facilities Pty Ltd.


SPECIAL PURPOSE FINANCIAL STATEMENT (UNAUDITED)STATEMENT OF FINANCIAL POSITION FOR CITY OF GOLD COAST AS AT 31 JULY 2018

Cash Assets include investments. The balance is usually highest after the close of the discount period for Rates (August and February) and Water (July, October, January and April). The cash balance comprises: (i) Infrastructure Charges Reserve ($416.1m), (ii) Investment Fund Reserve ($87.5m), (iii) Gold Coast Water & Waste reserves ($217.9m), (iv) Other reserves (including Commonwealth Games, Cultural Precinct, Strategic Priorities Reserve) ($21.5m) and (iv) Other cash items ($157.6m).

Current Receivables includes balances of outstanding invoices and accruals for water rates. It is usually highest after rate notices are issued (July, October, January and April).



APPENDIX 1 – Explanation of Financial Statement Items

This appendix is a general explanation of Council’s revenues, costs, assets and liabilities to aid in understanding the budget to actual comparison in the monthly financial report.

STATEMENT OF INCOME AND EXPENDITURE BY SIGNIFICANT ACTIVITIES

REVENUE FROM ORDINARY ACTIVITIES


Rate revenue for Council will mainly be recorded in July and January upon the issue of rate notices. Rate Revenue for Gold Coast Water is accounted for on an accrual basis throughout the year.

Rates Discount and Remissions

Rate discount is recorded as an expense at the time of payment and will mainly increase in July / August and January / February as rates are paid. However, remission is provided at the time of rate issue and will mainly increase in July and January.

Fees and Charges The pattern of revenue for fees and charges reflects a mixture of billing cycles and seasonal variations. For example, licensing and other charges are mainly billed in the first quarter of the financial year, whereas development assessment receipts may follow building and economic trends.

Gain/Loss on Sale A gain or loss on sale arises when Council assets are disposed of or sold at a value that varies from their book value.

Interest Revenue Interest earned varies according to the cash balances available for investment throughout the year.

Contributions and Donations Revenue

Includes capital revenues from cash contributions and contributed assets. Contributed assets generally account for more than half of this budget which are a ‘book entry’ only and are brought to account through year-end processes.

Grants and Subsidies Revenue

Subsidies are mainly received for specific capital projects after stages of completion are reached.

Other Revenue Other revenue comprises miscellaneous relatively small amounts of revenue that don’t fit into the major categories. It includes Reimbursements and Recoveries, and Rental and Lease Revenue.

EXPENSES FROM ORDINARY ACTIVITIES

Employee Costs The total expenditure on labour, including remuneration and benefits, as well as other employee-related costs such as superannuation, payroll tax and workers compensation.

Materials and Services

Where totals are shown for individual business units, the expenditure on materials and services includes internal transactions.

Depreciation and Amortisation

Non-cash expense that estimates the use and ‘wear and tear’ of non-current assets such as plant, equipment and infrastructure.

Finance Costs Interest on loans, and bank charges.



Other Expenses Other expenses comprises miscellaneous expenses that don’t fit into the major categories. It includes contributions and donations, write offs, insurance premiums and external audit fees.

Capitalised Expenses

This line shows how much of the employee costs and materials and services are used in construction / purchase or major renewal of assets. The budget reflects the total expenditure identified in the Four Year Capital Works Program.

Net Result for Period

This line represents the budgeted increase in community equity to be retained at year end. This is used to fund new capital works and for loan redemption. Transfers to and from capital reserves are made as appropriate.

STATEMENT OF FINANCIAL POSITION

Current assets The cash and cash equivalents that are currently held. The budget shows the budgeted closing balance at the end of the financial year. The actual cash balance will vary significantly throughout the year as rate receipts, loans and major payments are processed. Cash investment is managed by Council’s Treasury Section.

Non Current Assets The budgeted value of property, plant and equipment and infrastructure assets, at year end, including land, roads, water and sewerage infrastructure after depreciation, renewals, new capital works, contributed assets and revaluations are accounted for.

Current Liabilities The present obligations, arising in the past, that Council has to make payments for within the next financial year. The budget shows the expected balance of these liabilities at the end of the financial year. This includes accounts payable and provisions for employee entitlements to annual and long service leave. It also includes the expected commitment to pay loan redemption in the next financial year.

Non-Current Liabilities

The expected balance, at year end, of provisions for employee entitlements and debt that is not required to be paid within the next financial year.

Community Equity Retained equity includes City Capital and any Surplus / Deficit. Reserves include cash-backed reserves representing infrastructure charges and asset revaluation reserves which record the valuation adjustments to Council’s existing non-current assets.


14 OTHER BUSINESS (Continued) 14.3 SPECIAL BUDGET COMMITTEE MATTERS RESOLUTION G18.0828.033 moved Cr Gates seconded Cr Caldwell The Special Budget Committee meeting scheduled for 18 September 2018 be cancelled, with the reports to have been considered at that meeting to be included as “Other Business” on the 21 September 2018 Council meeting agenda.

CARRIED UNANIMOUSLY

760th Council Meeting CONFIDENTIAL 28 August 2018 Minutes

UNAUTHORISED RELEASE OF CONFIDENTIAL REPORTS OR

INFORMATION may be an offence under the Local Government Act 2009 and other legislation and could result in disqualification from office and a penalty of up to 100 units.

CONFIDENTIAL

14 OTHER BUSINESS (Continued) 14.4 2018 SECOND INTERIM REPORT FROM THE QUEENSLAND AUDIT OFFICE

FN342/341/18(P1) CONFIDENTIAL

Pages 87-90 REDACTED



FN342/341/18(P1) (Continued) REPORT CONFIDENTIAL RESOLUTION G18.0828.034 moved Cr Tate seconded Cr Tozer 1 That the report/attachment be deemed a confidential document and be treated as

such in accordance with sections 171 (3) and 200 (5) of the Local Government Act 2009 and that the document remain confidential unless Council decides otherwise by resolution.

2 That Council notes the Mayor’s tabling of the 2017-18 second interim audit report from the Auditor-General of Queensland dated 2 August 2018.

CARRIED UNANIMOUSLY There being no further business, the meeting was declared closed at 2.59pm.

760th Council Meeting CONFIDENTIAL Page 92 28 August 2018 Minutes

UNAUTHORISED RELEASE OF CONFIDENTIAL REPORTS OR

INFORMATION may be an offence under the Local Government Act 2009 and other legislation and could result in disqualification from office and a penalty of up to 100 units.

CONFIDENTIAL


FN342/341/18(P1) (Continued) CONFIDENTIAL

Pages 92-111 REDACTED

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