MINUTES - Cassowary Coast Region · 2016-11-29 · "That the Committee's Recommendation dated 13...

LOCAL GOVERNMENT MEETING

27 October 2016

MINUTES

Cr John Kremastos

Cr Glenn Raleigh

Cr Rick Taylor

Cr Wayne Kimberley

Cr Mark Nolan

Cr Jeff Baines

Cr Ben Heath

Mayor

Division 1

Division 2

Division 3

Division 4

Division 5

Division 6

Please find attached, the minutes for the Local Government Meeting held in the Innisfail Shire Hall - Level 2 Board Room, 70 Rankin Street, Innisfail commencing at 9.02am.

James Gott CHIEF EXECUTIVE OFFICER

MINUTES

9.00am Opening Prayer by Pastor Michelle Cullen of the Innisfail Uniting Church representing the Innisfail Council of Clergy

9.30am - 10.00am Mosquito Research Presentation - Researchers from CSIRO will brief Council on the work they have been carrying out in Innisfail monitoring the Aedes aegypti mosquito (which transmits diseases, including Dengue and Zika) and their plans, following community engagement, for further studies in the area.

10.00am – 10.30am Morning Tea

12.15pm – 1.00pm Lunch

1. CONFIRMATION OF MINUTES ................................................................................... 3 1.1 Confirmation of Minutes of Local Government Meeting, 22 September 2016 ................ 3 1.2 Confirmation of Minutes of Planning & Development and Environmental Services

Committee Meeting, 13 October 2016 ........................................................................... 3

2. RECEIPT OF MINUTES ................................................................................................ 4

3. BUSINESS FROM PREVIOUS MINUTES .................................................................... 4 3.1 Update on fixed awning over outdoor dining area - edith street, innisfail ....................... 4

4. MANAGEMENT ............................................................................................................ 4 4.1 Christmas/New Year Shut-down of Council Offices, Libraries and Depots .................... 4 4.2 December 2016/January 2017 Meeting Dates .............................................................. 5 4.3 Review of Council's Organisational Structure ................................................................ 5

5. WORKS ........................................................................................................................ 6 5.1 Works and Infrastructure Committee Meeting, 13 October 2016 - Adoption of

Recommendations ........................................................................................................ 6

6. CORPORATE ............................................................................................................... 7 6.1 Corporate and Community Services Committee Meeting, 13 October 2016 - Adoption

of Recommendations .................................................................................................... 7 6.2 Three Monthly Budget Review to 30 September 2016 .................................................. 8 6.3 Establishment of a Rating Reference Group ................................................................. 9 6.4 Quarterly Progress Review - CCRC Operational Plan 2016/17 as at 30 September

2016 ......................................................................................................................... 10 6.5 Mundoo Airport - Lease Conditions and Guidelines review update .............................. 10

7. COMMUNITY .............................................................................................................. 12 7.1 Community Services - Quarterly Dashboard Report - July 2016 to September 2016 ... 12 7.2 Mission Beach Aquatic Facility Update - September/October 2016 ............................. 12

8. PLANNING, DEVELOPMENT AND ENVIRONMENT ................................................. 13

9. NOTICE OF MOTION ................................................................................................. 13 9.1 Notice of Motion - Convening of Local Government Meetings ..................................... 13

10. RECEIPT OF PETITIONS ........................................................................................... 14 10.1 Petition requesting improvements to legislation to deal with Problem Dogs................. 14 4.3 Review of Council's Organisational Structure .............................................................. 15

11. GENERAL BUSINESS ............................................................................................... 17 11.1 Removal of Fire Hydrant Reflectors - Freeman Street, Innisfail Estate ........................ 17 11.2 Capping - Tully Landfill ................................................................................................ 17 11.3 Vehicle Access Crossover Policy ................................................................................ 17 11.4 Cassowary deaths on the Tully/Mission Beach Road .................................................. 17

12. CONFIDENTIAL ......................................................................................................... 19 12.1 Contract of Employment - Director Community Services ............................................. 19

Minutes – CCRC Local Government Meeting

27 October 2016

2

PRESENT: Crs J Kremastos (Mayor), R Taylor (Deputy Mayor), G Raleigh, W Kimberley, M Nolan and, J Baines and Mr J Gott (Chief Executive Officer), Mr P Cochrane (Director Corporate Services), Mr D Trotter (Director Works), Mr D Horton (Manager Planning Services), Mr D Bradford (Manager Rates, Clients and Business Systems), Mr G Singh (Finance Manager) and Mrs D Vitali (Minutes Clerk). APOLOGIES: Cr B Heath ACKNOWLEDGEMENT OF COUNTRY The Mayor acknowledged the Mamu People, the traditional owners and caretakers of the land on which the meeting is being held and paid his respects to the Mamu elders, both past, present and emerging. OPENING PRAYER: The Mayor welcomed Pastor Michelle Cullen of the Innisfail Uniting Church and invited Pastor Cullen to open the meeting with prayer. On completion of the blessing Pastor Cullen left the meeting. 9.09am Mr M Allpress (Manager Environmental Services) entered the meeting followed shortly thereafter by Ms M Darveniza (Director Community Services - 9.15am). MOSQUITO RESEARCH PRESENTATION: The Mayor welcomed Ms Helen Cook, Project Communications Officer on behalf of CSIRO/James Cook University (JCU) and Verily to the meeting. Ms Cook thanked the Council for the opportunity to present the mosquito research findings to date and introduced members of the CSIRO/JCU/Verily Innisfail Project team as follows:

Linus Upsen, Vice President, Verily

Dr Nigel Snoad, Product Manager, Debug, Verily

Dr Nigel Beebe, Project Lead, CSIRO

Professor Scott Ritchie - James Cook University

Dr Erin Bohensky, Community Engagement, CSIRO Each of the members in turn highlighted phases of the Innisfail Project which entails identifying aspects of the behaviour of the male Aedes aegypti mosquito in an attempt to eradicate the Dengue, Chikungunya and Zika viruses. The female Aedes aegypti is responsible for transmitting the Dengue, Chikungunya and Zika viruses not the male. The CSIRO/JCU/Verily team plans to seek approval from the Innisfail community to be part of this world-first scientific study to mark, release, recapture (MRR) the male Aedes aegypti mosquito within two small clusters of 30-50 houses within the Innisfail area. The project team responded to questions from the floor. On completion of the presentation, the Mayor thanked the members of the team for their informative and comprehensive presentation to the Council, at which time the group left the meeting.


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ENDORSEMENT OF MOSQUITO RESEARCH STUDY

Moved Cr J Kremastos Seconded Cr R Taylor

Resolution Number 1324 "That Cassowary Coast Regional Council endorse the Innisfail Mosquito Research Study being undertaken by CSIRO/JCU in conjunction with Verily involving the release of marked, sterilised male mosquitoes into the community in an attempt to eradicate the Dengue, Chikungunya and Zika virsues." FOR - Unanimous CARRIED

1. CONFIRMATION OF MINUTES

1.1 CONFIRMATION OF MINUTES OF LOCAL GOVERNMENT MEETING, 22 SEPTEMBER 2016

Recommendation:

“That the Minutes of the Local Government Meeting held on 22 September 2016 be confirmed as a true and correct record.” Moved Cr W Kimberley Seconded Cr J Baines

Resolution Number 1325 "That the Recommendation be adopted." FOR - Unanimous CARRIED

1.2 CONFIRMATION OF MINUTES OF PLANNING & DEVELOPMENT AND ENVIRONMENTAL SERVICES COMMITTEE MEETING, 13 OCTOBER 2016

Recommendation:

“That the Minutes of the Planning & Development and Environmental Services Committee Meeting held on 13 October 2016 be confirmed as a true and correct record.” Moved Cr J Baines Seconded Cr G Raleigh Resolution Number 1326 "That the Recommendation be adopted." FOR -Unanimous CARRIED


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2. RECEIPT OF MINUTES

Nil

3. BUSINESS FROM PREVIOUS MINUTES

3.1 UPDATE ON FIXED AWNING OVER OUTDOOR DINING AREA - EDITH STREET, INNISFAIL

Cr Mark Nolan requested an update on the installation of a fixed awning over an outdoor dining area in Edith Street, Innisfail. Mr Dan Horton, Manager Planning Services advised Cr Nolan that he was in the process of reviewing the lawfulness of the erection of the shade structure.

4. MANAGEMENT

4.1 CHRISTMAS/NEW YEAR SHUT-DOWN OF COUNCIL OFFICES, LIBRARIES AND DEPOTS

Executive Summary:

It is proposed that Council offices, libraries and depots be closed between Christmas and New Year as has been the past practice of the Cassowary Coast Regional Council. Recommendation:

“That Council authorise the closure of its Offices, Libraries and Depots at 1.30pm on Friday, 16 December 2016 and from 3.00pm on Friday, 23 December 2016 to re-open on Tuesday, 3 January 2016 and the closures be advertised in the local media and notices placed on public notice boards in Council's offices and libraries.”

Moved Cr G Raleigh Seconded Cr R Taylor Resolution Number 1327 "That the Recommendation be adopted." FOR - Unanimous CARRIED


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4.2 DECEMBER 2016/JANUARY 2017 MEETING DATES

Executive Summary:

The Council is required to determine appropriate dates for holding its meetings in December 2016 and January 2017. In lieu of holding fortnightly meetings and in the interests of streamlining Council's decision-making processes at this time of the year, it is proposed to hold one meeting in December 2016 and one meeting in January 2017, both of which will be Local Government Meetings. The Council's normal meeting schedule will recommence in February 2017, with the Committee meetings being held on the 2nd Thursday of the month and the Local Government meeting being held on the 4th Thursday of the month. Recommendation:

“That the following meeting arrangements be adopted for December 2016 and January 2017: 1. only one Local Government Meeting be held in December 2016 and it be held on

Thursday, 15 December 2016 in Innisfail; 2. only one Local Government Meeting be held in January 2017 and it be held on

Thursday, 19 January 2017 in Tully; and 3. that the above meeting dates be advertised in the local media and notices be

placed on public notice boards in Council's offices and libraries."

Moved Cr M Nolan Seconded Cr W Kimberley Resolution Number 1328 "That the Recommendation be adopted subject to an amendment at Dot Point 1 to read as follows: 1. only one Local Government Meeting be held in December 2016 and it be held on

(DELETE) Thursday, 15 December 2016 (AND INSERT) Tuesday, 13 December 2016 in Innisfail."

FOR - Unanimous CARRIED 4.3 REVIEW OF COUNCIL'S ORGANISATIONAL STRUCTURE This matter was deferred for consideration later in the meeting proceedings.


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5. WORKS

5.1 WORKS AND INFRASTRUCTURE COMMITTEE MEETING, 13 OCTOBER 2016 - ADOPTION OF RECOMMENDATIONS

Executive Summary:

In the absence of the Mayor, the Works and Infrastructure Committee comprising Cr G Raleigh (Chairperson), Cr W Kimberley and Cr B Heath met on 13 October 2016. The attached report generated from the meeting provides details of the issues considered, including the Committee's recommendations. Recommendation:

“That the recommendations associated with the following Officers' reports (the details of which are provided in the attached report) and endorsed by the Works & Infrastructure Committee at its meeting on 13 October 2016 be adopted by the Council: 1. Works Department - Capital Works Program Budget Review; 2. Works Capital Report - September 2016; 3. Tully Sewerage Treatment Plant - Funding of Emergent Works; and 4. Quarterly Activity Report - Waste Program - September 2016."

Moved Cr W Kimberley Seconded Cr M Nolan Resolution Number 1329 "That the Committee's Recommendations be adopted subject to an amendment to the resolution associated with Dot Point 3 to read as follows: "That the Committee's Recommendation dated 13 October 2016 be received. Further, that the budget allocation for SPS 25 remain in budget reserves until such time as it is required." FOR - Unanimous CARRIED 10.18am - 10.38am The meeting adjourned for morning tea.


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6. CORPORATE

6.1 CORPORATE AND COMMUNITY SERVICES COMMITTEE MEETING, 13 OCTOBER 2016 - ADOPTION OF RECOMMENDATIONS

Executive Summary:

In the absence of the Mayor, the Corporate and Community Services Committee comprising Cr R Taylor (Chairperson), Cr M Nolan and Cr J Baines met on 13 October 2016. The attached report generated from the meeting provides details of the issues considered, including the Committee's recommendations. Recommendation:

“That the recommendations associated with the following Officers' reports (the details of which are provided in the attached report) and endorsed by the Corporate and Community Services Committee at its meeting on 13 October 2016 be adopted by the Council: 1. Employee Employment Screening Policy; 2. Corporate Services Department - Activities Update; 3. Corporate Services Financial Report - September 2016; 4. Welcome to Country and Acknowledgement of Country Policy; and 5. Commercial Filming/Photography Policy."

Moved Cr G Raleigh Seconded Cr R Taylor Resolution Number 1330 "That the Recommendation be adopted." FOR - Unanimous CARRIED 10.50am Ms N Gassin (Corporate Governance Coordinator) entered the meeting.


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6.2 THREE MONTHLY BUDGET REVIEW TO 30 SEPTEMBER 2016

Executive Summary:

A budget review has been carried out for the three month period ending 30 September 2016. The purpose of the review is to promote sound financial management and accountability by having each Director and Manager review in detail the components of the budgets within their areas of responsibility. The capital budget in particular is reported to Council in detail at this review. The report details final carry over figures for the financial year ending 30 June 2016. A detailed review of the operating budget has confirmed that some minor adjustments of revenue and expenditure items are required between sub-programs that will have a nil effect on the net result of the original budget. Recommendation:

“That the budget review for the three months to 30 September 2016 be received and noted.”

Moved Cr J Baines Seconded Cr M Nolan Resolution Number 1331 "That the Recommendation be adopted." FOR - Unanimous CARRIED


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6.3 ESTABLISHMENT OF A RATING REFERENCE GROUP

Mr Dan Bradford, Manager Rates, Clients and Business Systems informed the meeting that since the report was prepared and distributed, Mr Michael Kateifides had withdrawn his nomination and advice had been received that Mr William (Bill) Sinton would represent the Banana Industry.

Executive Summary:

This report seeks Council's approval for the appointment of membership to the Rating Reference Group.

Recommendation:

“That Council make the following appointments to the membership of the Rates

Reference Group:

A. The AEC Group appointed as both Independent Facilitator and Technical

Specialist

B. Endorsed Representatives include:

1. Agriculture Cattle Industry - Paul Burke Sugarcane Industry - Sam Spina Banana Industry - contact made with industry - awaiting confirmation.

2. Chamber of Commerce

Michael Kateifides Ron Donges

3. Tourism

Mark Evans

C. Public members Jennifer McCallan Donna Campagnolo Denis Dillon Gerrasimos Vallianos"

Moved Cr M Nolan Seconded Cr G Raleigh Resolution Number 1332

"That the Officer's Recommendation be adopted subject to the following amendments:

that a replacement for Michael Kateifides be sought from the Chamber of Commerce and the Mayor and Chief Executive Officer have delegated authority to select such replacement; and

that William (Bill) Sinton be appointed as the Banana Industry representative in the field of agriculture."

FOR - Unanimous CARRIED


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6.4 QUARTERLY PROGRESS REVIEW - CCRC OPERATIONAL PLAN 2016/17 AS AT 30 SEPTEMBER 2016

Executive Summary:

The Council adopted its 2016/17 Operational Plan on 28 July 2016. The Operational Plan outlines the activities proposed to be undertaken during the 2016/17 financial year which will contribute to the achievement of the strategies outlined in the Corporate Plan. The first quarter review of the 2016/17 Operational Plan has been completed. Recommendation:

“That the quarterly review of the 2016/17 Operational Plan to 30 September 2016 be received and its contents noted.”

Moved Cr G Raleigh Seconded Cr R Taylor Resolution Number 1333 "That the Recommendation be adopted." FOR - Unanimous CARRIED

6.5 MUNDOO AIRPORT - LEASE CONDITIONS AND GUIDELINES REVIEW UPDATE

Executive Summary:

This report provides a review of the lease conditions applied to land at the Mundoo aerodrome, leased for commercial and recreational aviation purposes. The leases are standard documents which address real estate and rent issues. The long term sustainability of Cassowary Coast Regional Aerodromes is being challenged by changing industry and economic factors beyond the control of Council. Industry trends and changes are difficult to anticipate, placing greater pressure on Council to maintain and ensure continuity of services, whilst effectively managing revenue raising means to improve and maintain infrastructure and development of its aerodrome facilities across the region. A number of leases have expired and other leaseholders have exercised an option to renew their lease for a further 10 years. A market-based valuation has been undertaken to provide Council with a guide as to the reasonableness and extent of rent and charges to be applied to Aerodrome Leases now and into the future. This leasing was dealt with under previous heads of legislation and extinguished the need for further or better public invitation in respect of disposal of local government disposal of non-current valuable assets. (i) A number of leases are due in December 2016 for exercise of option and

considerable consultation and evaluation has occurred and is occurring in respect of determination of fees and charges.


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6.5 MUNDOO AIRPORT - LEASE CONDITIONS AND GUIDELINES REVIEW UPDATE (CONT'D…)

(ii) In and around December 2015, a number of leases were due for exercise of option

however for various reasons this did not occur at the time. So as unbroken tenancy could be retained council issued sequential leases at monthly rests and this leasing has continued with the effluxion of time to date of this report.

On Council's determination for an appropriate charging structure it was recommended that negotiations be commenced with both the lessees whose leases were detailed in (i) and (ii) above with a view to: In the case of (i) to deal with the future exercise of options and (ii) to formulate instruments such that leases can be established which would parallel benefits and responsibilities contained in those leases prepared in 2012. The above, in toto, relies on the previous appropriate carriage of Council's responsibilities in terms of disposal of valuable non-current assets and the acquittal of these responsibilities. Recommendation:

“That Council:

1) continue to negotiate with all aerodrome stakeholders with the intention of setting an equitable and reasonable Fees and Charges structure for the following tenure categories detailed under Item One, Item Two and Item Three as set out in Appendix 'A';

2) empower the Mayor and Chief Executive Officer, by delegation, to determine fees and charges and effect the execution of the relevant instruments of lease; and

3) revise Policy Number 2.32: Aerodrome Lease Rental & Conditions Policy inclusive of the terms and conditions as determined by the current review process.”

Moved Cr J Baines Seconded Cr W Kimberley Resolution Number 1334 "That the Recommendation be adopted." FOR - Unanimous CARRIED The Mayor acknowledged the staff, the Councillors and members of the Aerodrome User Group for their involvement in the negotiations associated with the Mundoo Aerodrome Leases. The Chief Executive Officer and Cr Jeff Baines reiterated the Mayor's comments, also congratulating Ms Nancy Gassin, Corporate Governance Coordinator for her valuable assistance.


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7. COMMUNITY

7.1 COMMUNITY SERVICES - QUARTERLY DASHBOARD REPORT - JULY 2016 TO SEPTEMBER 2016

Executive Summary:

It is the intention of the Community Services Department to provide Council with a Quarterly Report that monitors a series of key Departmental indicators. This Report which covers the period July to September 2016 is compiled for Council’s information and is designed to provide broad background information and build Councillors' knowledge and understanding of the Community Services Department. It is not intended to be either detailed or exhaustive. Rather it is illustrative of the operational activity being undertaken by Community Services. Recommendation:

“That the Community Services - Dashboard Report for the period July to September 2016 be received and noted.”

Moved Cr J Baines Seconded Cr G Raleigh Resolution Number 1335 "That the Recommendation be adopted." FOR - Unanimous CARRIED

7.2 MISSION BEACH AQUATIC FACILITY UPDATE - SEPTEMBER/OCTOBER 2016

Executive Summary:

The Council has been working with the local community at Mission Beach to provide an Aquatic Facility for over fifteen (15) years. In 2012 after much debate, Council confirmed MARCS Park as the site for the facility. In 2014 a site assessment was undertaken that identified MARCS Park as the most suitable site for the facility and a Design Development report was commissioned for this site. It was completed in late 2014. In 2015 two successful funding applications were submitted through the Australian Government's National Stronger Regions Fund and the Queensland Government's Building Our Regions Program, for the construction of the Mission Beach Aquatic Facility at MARCS Park.

Early in 2016 an interim Project Manager was appointed to reinitiate the project and undertake the design review phase of the project. A Project Manager for the remaining phases of the project has been appointed. In June 2016, CA Architects submitted an updated Design Development Report to Council. This report has been reviewed by Council officers and the Project Manager prior to progressing to the contract documentation phase. The updated design was presented to Council at a workshop on July 18 and to the Mission Beach Aquatic Facility Community Reference Group on July 26 and was endorsed by Council on 11 August 2016. This report provides an update of the project progress to date.


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7.2 MISSION BEACH AQUATIC FACILITY UPDATE - SEPTEMBER/OCTOBER 2016 (CONT'D…) Recommendation:

“That the Mission Beach Aquatic Facility Update for September/October 2016 be received and noted.”

Moved Cr J Baines Seconded Cr R Taylor Resolution Number 1336 "That the Recommendation be adopted." FOR - Unanimous CARRIED

8. PLANNING, DEVELOPMENT AND ENVIRONMENT

Nil

9. NOTICE OF MOTION

9.1 NOTICE OF MOTION - CONVENING OF LOCAL GOVERNMENT MEETINGS

Executive Summary:

The Notice of Motion is submitted by Cr Glenn Raleigh for Council's consideration. Recommendation:

“That Council hold a Local Government meeting in the Cardwell and Mission Beach townships at least once every six (6) months within the calendar year.”

Moved Cr G Raleigh Seconded Cr J Baines Resolution Number 1337 "That the Recommendation be adopted." FOR - Unanimous CARRIED


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10. RECEIPT OF PETITIONS

10.1 PETITION REQUESTING IMPROVEMENTS TO LEGISLATION TO DEAL WITH PROBLEM DOGS

Executive Summary:

The Council is in receipt of a petition from residents of the Bingil Bay area calling for more effective legislation to deal with problem dogs. Recommendation:

“That: 1. The petition be received and noted;

2. the Principal Petitioners be advised that the issue of native fauna and animal management will be workshopped by the Council in early November; and

3. the Principal Petitioners be advised that the concerns raised by the petitioners will form part of the basis for discussion on improving animal management processes to be considered by the Far North Queensland Regional Organisation of Councils (FNQROC), of which Council is a Member Council."

Moved Cr G Raleigh Seconded Cr J Baines Resolution Number 1338 "That the Recommendation be adopted." FOR - Unanimous CARRIED

12.35pm Ms J Lightfoot (Media) entered the meeting.


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4.3 REVIEW OF COUNCIL'S ORGANISATIONAL STRUCTURE

Executive Summary:

Further to an internal memo to all staff dated 17 October 2016, the Mayor proposes to initiate a review of Council's organisational structure which will require the services of a suitably qualified external service provider. Recommendation:

“That Council endorse the Mayor's proposal to initiate a review of Council's organisational structure and call for quotations from suitably qualified external providers.”

Moved Cr W Kimberley Seconded Cr J Baines Resolution Number 1339 "That the Recommendation be adopted." FOR - Unanimous CARRIED


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11. GENERAL BUSINESS

11.1 FIRE HYDRANT REFLECTORS - FREEMAN STREET, INNISFAIL ESTATE

Cr Jeff Baines raised concerns in relation to a recent house fire in Freeman Street, Innisfail Estate. Officers from the Queensland Fire and Rescue Service were forced to use a fire hydrant in an alternative location because the fire hydrant reflector indicators in Freeman Street were not replaced when the Council resurfaced the road recently. The Director Works advised that he would investigate the matter and provide feedback to Cr Baines.

11.2 CAPPING - TULLY LANDFILL

Cr Wayne Kimberley again raised concerns about the delay in capping the Tully Landfill. The matter was considered by Council some six weeks ago as a matter of priority, yet it appears that no progress has been made. The Manager Environmental Services (MEH) informed the meeting that a prestart meeting had been conducted and heavy machinery was established on site. The MEH advised Cr Kimberley that he would provide an update on the project to the Planning & Development and Environmental Services Committee meeting on 10 November 2016.

11.3 VEHICLE ACCESS CROSSOVER POLICY

Cr Wayne Kimberley referred to the existing Vehicle Access Crossover (VAC) policy and requested the policy be workshopped with Council and reviewed. Cr Nolan commented that when the policy was initially adopted he had raised concerns about the 'fit for purpose' clause which he believed to be open to interpretation. The Director Works advised that he would arrange a workshop of the policy in the near future.

11.4 CASSOWARY DEATHS ON THE TULLY/MISSION BEACH ROAD

Cr Glenn Raleigh raised concerns about the number of cassowary fatalities on the Tully/Mission Beach Road. He believes a collaborative response involving Federal and State governments and Council should be looked at in an attempt to develop strategies to improve cassowary safety, eg. placing barriers on each side of the road to channel cassowaries to a safer area to cross the road. Cr Kimberley commented that he felt it may be a policing issue as most traffic incidents involving cassowaries were due to speeding vehicles. Cr Raleigh was invited to provide further information regarding cassowary safety at a future meeting. The Manager Planning Services commented that over the years many different ideas had been put into practice in the Mission Beach area in an attempt to protect the Southern Cassowary, however these strategies did little to stop the birds from being struck and injured/killed on the road. He advised that policies have changed over recent years, adding that the Tully/Mission Beach Road was a State Government-controlled road, not a Council-controlled road.


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1.00pm - 1.35pm The meeting adjourned for lunch. It was noted when the meeting reconvened that Messrs J Gott, D Trotter, P Cochrane, D Horton, D Bradford; G Singh and Ms J Lightfoot, Ms N Gassin and the Minutes Clerk, Ms D Vitali were no longer in attendance.

MOVE INTO COMMITTEE - 1.35PM

Moved Cr M Nolan SecondedCr G Raleigh Resolution Number 1340 "That in relation to Agenda item 12.1, I move, pursuant to Section 275(1)(e) of the Local Government Regulation 2012, that the meeting be closed to the public so that Councillors can discuss the Contract of Employment of the Director Community Services. FOR - Unanimous CARRIED MOVE OUT OF COMMITTEE - 2.05PM

Moved Cr G Raleigh Seconded Cr R Taylor Resolution Number 1341 "That the meeting be re-opened to the public." FOR - Unanimous CARRIED 2.05pm The meeting was re-opened to the public at which time Mr Gott and Mrs Vitali re-entered the meeting.


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12. CONFIDENTIAL

12.1 CONTRACT OF EMPLOYMENT - DIRECTOR COMMUNITY SERVICES

Executive Summary:

On 6 May 2013 the Council entered into a Contract of Employment with Margaret Darveniza, appointing her to the position of Director Community Services.

The terms of employment as covenanted, commenced on 6 May 2013 and will terminate on 5 May 2017, subject to a renewal clause which provides as follows:

At least 7 months before 5 May 2017 the employee must advise the Council in writing if the employee is seeking reappointment to the position;

At least 6 months before 5 May 2017 the Council must advise the employee in writing of its intention to either advertise the position or offer the employee reappointment to the position, and if so, on what terms?

At least 5 months before 5 May 2017 the employee must advise if Council's offer (where an offer is made) is accepted.

In the absence of reappointment (or appointment to another position), the employee's employment terminates on and from 5 May 2017.

The date effective in respect of the clause highlighted above is 5 November 2016. On 30 September 2016 Ms Darveniza indicated her desire to continue employment in her substantive role pursuant to her contractual obligation and it is now for Council to determine whether it wishes to offer Ms Darveniza reappointment to the position, and if so, on what terms or advertise the position?

Recommendation:

“That Council either:

1. offer Ms Darveniza reappointment to the position of Director Community Services and determine the terms to be formulated and offered to the incumbent;

OR

2. advertise the position in which case it will be necessary for Council to advise Ms Darveniza in writing of its decision by 5 November 2016.”


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12.1 CONTRACT OF EMPLOYMENT - DIRECTOR COMMUNITY SERVICES (CONT'D…)

Moved Cr R Taylor Seconded Cr W Kimberley

"That the Officer's report dated 3 October 2016 be received and noted, including the comments made about the Director's performance. However, on balance, the Council has decided to advertise the position at the expiry of the incumbent's existing contract. The reason for this motion is that Council has formed the view that Ms Darveniza does not provide a good organisational fit." Resolution Number 1342 "That the Recommendation be adopted." FOR - Unanimous CARRIED 2.15pm There being no further business, the Mayor declared the meeting closed. CONFIRMED AS TRUE AND CORRECT RECORD THIS 24th DAY OF NOVEMBER 2016

___________________________ Mayor

MINUTES - Cassowary Coast Region · 2016-11-29 · "That the Committee's Recommendation dated 13...

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