Minutes 07-26-13 (CB)

Room 200 MVP Student Leadership Center Ateneo de Manila University, Loyola Heights 0916 750 6661 | [email protected]

CENTRAL BOARD

CENTRAL BOARD MEETING Date: July 26, 2013

Venue: MVP 217-218 Time: 6:00pm to 7:30pm

AGENDA (underlined = to be continued, italics = postponed/deferred):

1) Approval of 071913 minutes

2) DRS Survey

3) Report on Youth SONA Letters

Turnover

4) Assembly Tie-Up

5) Budget Hearing

ATTENDANCE (underlined = absent, italics = late/early departure, * = non-voting):

1 Proxied by Alex Tanjangco, JGSOM Sec-Treas.

2 Proxied by Alex Tanjangco, JGSOM Sec-Treas.

Daniel Antonio S. Remo President

Redentor John R. Dimla* SOH Chairperson

Jose Javier V. Poe IV1 JGSOM Chairperson

Ryan Carl Y. Yu2 Vice-President

Jose Norberto V. Reyes 3 SOH Central Board Rep

Larisse Jem H. Mondok 4 JGSOM Central Board Rep

Antonio Rafael N. Elicaño Secretary-General

Pamela Anne M. Gaerlan 2 SOSE Central Board Rep

Luis Miguel D. De Jesus 3 JGSOM Central Board Rep

Kristine Mae B. Andujare Finance Officer

Von Vincent Rene A. Cruz ARSA President

Ray Cristofer C. Gomez 2 JGSOM Central Board Rep

Michaella Paula M. Aldea COA President


CENTRAL BOARD

MINUTES Approval of Agenda Motion by Sec-Gen to move Youth SONA before budget hearing, seconded by 2 SOSE CB. Motion approved unanimously. Motion to approve agenda by 2 SOSE CB, seconded by 3 SOM CB. Agenda approved unanimously. Approval of Minutes Motion to approve minutes by 4 SOM CB, seconded by ARSA. Objection by FO.

Andujare: I was proxied by JV. Elicaño: Noted, will edit.

Minutes approved unanimously. DRS Survey Chan: As per request of FO, did a physical improvements study. Objectives—present clear and informed requests of the student body for improvements, streamline process, etc. Categorized physical improvements into four—breakthrough (new facilities, equipment, infrastructure), renovation, expansion, removal. Defined demand as tally of recurring suggestions. Scope and limitations—sample size, time, response bias, seasonality and coincidence (Internet concern), university and department-wide, feasibility not reported (pending deliberation by Sanggu). Tan: Methodology Survey 1 crafting Survey 1 data gathering Pre-analysis data organization Survey 2 crafting and data gathering Survey 2 analysis

Dissemination Mostly from SOM Issues with dissemination by block and course reps for first wave Even distribution by batch


CENTRAL BOARD

Results Repair parking, covered walks, expand parking, add electric fans, expand Internet

coverage, expand Gonzaga Andujare: Next step is that Ray and I go to different offices and departments. Was not able to reach sample size needed, but verified results from last year—same problems were mentioned. Departmental concerns were not collated; these were Lee: Are we going to release results?

Andujare: No. We'll try to address the concerns first. This is priority. Reyes: Why can't we release results first?

Andujare: Honestly, the document I posted, if we release it, it's something they'll disregard. Not readable, not reader-friendly. If we do this, it's going to require so much effort. If the body insists that we do, it's okay, but what I'm suggesting is that instead of use energy on that, we use it to address the concerns. Unana: Survey for second wave included questions on microscopes and wi-fi; why couldn't we skip if not relevant to our courses? Might have affected answer bias.

Chan: Pressed for time. Wanted to make specific per department, but didn't have time. Andujare: If we made items optional, people might not answer. Lee: What we're doing is extra things. Should be basic, addressed na. Chan: First wave was open-ended. Got questions for second wave from the first.

Mondok: Follow-up?

Andujare: Do something first before we release about it. Mondok: Even as follow-up from last year's promos? Dapat may follow-up.

Aldea: Did you get help from A-STAT.

Andujare: Pressed for time. Just needed to make sure that concerns last year were still valid this year. For next studies, we will definitely get help from orgs should we need. Motion by 2 SOM CB to amend agenda to move Assembly partnership before budget hearing, seconded by 3 SOH CB. Motion approved unanimously. Report on Youth SONA Letters Turnover Lee: Delivered letters to Malacañang. Made survey for the top feedback from students, opinions, made a summarized version for submission. A lot of issues, including FOI, Zamboanga Issue, UP Manila funds, RH Bill, Youth Health Budget, Youth Development, K-12, Students’ Magna Carta. Frequent—Youth Development. In attendance were SCAP, Anakbayan, people from non-profit organizations with speakers who teach public school students.


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First issue—do not remove SK, just amend. Abigail Valte agreed. K-12, there was a teacher there who said the teachers lacked skill for the program, lack of classrooms and books. Response—at SONA, mentioned timeline for released education issues. UP Manila also mentioned. Women Empowerment opened by Erika from Miriam, mostly on Cybercrime—government currently trying to revise. RH/youth health, issues are rising but government has no budget yet. For students’ rights, Ateneo is the only university with a Magna Carta. Pushing to have one for every school. Breezed through—Zamboanga, UP Manila funds. Two hours of discussion. As DEA, think we should focus on Zamboanga issue. RH as prevention for HIV and AIDS. They can't push through with giving condoms yet because of the other side. I believe Ateneo should try to help with this. Iba yung social class between Ateneo and the public. Most prevent teen pregnancy, but we can have AIESEC to help with HIV prevention as well. Also believe we should focus on students rights. Abigail said that we could meet once a month with her to talk about issues. If you want to go, talk to Jeric. Elicaño: Request typewritten copy of your notes for our archives. Thank you. Dimla: Status of Sanggu with SCAP affiliation?

Lee: Hold off with the relationship. We should understand what they really want. For RH, I'll assume that everyone is pro-RH Bill, but in the letters, there were anti-RH Bill people. Someone from SCAP who was reading an anti-RH letter just disregarded it. For me, it seemed as if for SCAP this was just to validate what they wanted, but this is the voice of the students. To be democratic, we should find another way.

Abesamis: Right now we have very healthy relations with SCAP, but upon recommendation of our representative, we will put on hold until we have reassessed. Gomez: No formal report to be adopted by the CB?

Remo: There's a template, coordinate with a CB Rep. Pass next CB Meeting. Lee: When I opened Zamboanga issue to her, she was shocked, had no idea that it was happening. Breezed through it.


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Assembly Tie-Up Abesamis: The Assembly is proposing a tie-up for Face the Nation. Post-SONA, have prominent figures come in and talk about issues pursued in the SONA. Proposing as DEA Chair that we push through with this, in line with the goal of politicizing the community. Requesting financial aid. Gomez: Historically, nilalangaw yung mga events na 'to. We need to make sure this works. Also, financial aid lang?

Abesamis: That's all they requested. Gomez: Should we give more? Abesamis: They only requested finance for now, but will clarify.

Cruz: Date?

Abesamis: August 5. Cruz: If we don't give them financial aid, they'll push through? Abesamis: Yes. If we give, they'll credit us as a sponsor.

Gaerlan: If we don't give them financial support, where will they get money?

Abesamis: Didn't ask. I don't know. Budget Hearing Andujare: Ten minutes per unit proposing. Emergency so we can stagger proposals to be made. Normal budget hearing to be held in August or September. Most of these are retroactive. Should Sanggu have already paid, we will be the ones coordinating with the unit liable.

OSG Elicaño: The plan was to present this in August, but upon request of several units, proposing early. Office supplies for Sanggu Room—ink refills for printer, whiteboard markers, one ream each of letter-sized bond paper and A4 bond paper. Also proposing two retroactive budgets, 100 loose A4 sheets and mailing envelopes as previously spent for and supplied by JV [Poe]. Andujare: How will you monitor your inventory? Mechanism to keep track of ink?

Elicaño: I'll consult with Cate for ink. For markers, consulted with DPR, will label. Dimla: Damihan na yung ink?

Andujare: Cartridge or refill? Elicaño: Cartridge. Dimla: Ipaayos printer so we can just do ink refills? Repair will be expensive, but one-time

big-time, ink refills would be cheaper. Andujare: For now we adhere to proposal.

Motion to approve OSG budget by 2 SOM CB, seconded by 2 SOSE CB. Budget approved unanimously.


CENTRAL BOARD

DEA Abesamis: Retroactive for the Zamboanga prayer vigil—candles and posters. Motion to approve Zamboanga prayer vigil retroactive budget by 3 SOM CB, seconded by 2 SOSE CB. Budget approved unanimously. Abesamis: For Face the Nation, food and drinks for speakers, office supplies, finance for the LFC video that will be shown, tarps, tokens for speakers. Gomez: Expound on the program flow?

Abesamis: No formal program flow yet. Open forum type. Game. Gaerlan: Food is above cap cost?

Abesamis: This is what they proposed. Will need two-thirds vote. Andujare: Who are they feeding? Abesamis: Speakers, VIPs.

Andujare: If we fund this, we'll be "sponsors?"

Abesamis: Yes. Andujare: If that is the direction, baka dapat they should give us a solicitation letter with a

package, and maybe we should draft a MOA. If we're partnering, we should have a say in the event. Here, they're giving us things to fund. Not a problem, but just to clarify the relationship of us and the project.

Abesamis: They initially said co-presenter. Andujare: We're still just financing it, Abesamis: Exposure? Andujare: If we don't grant this as a budget, can we ask Harvey?

Gomez: Very apprehensive—political statement. Putting our name is risky. What's disturbing for me is why do they not have a representative here to clarify.

Abesamis: They didn't specify what kind of assistance they wanted aside from finance. If we put our name there, the project has no inclinations; it's a forum.

Gomez: No program flow, so if anything comes up, we're liable. Andujare: Defer to after OFO, let Jeric call Harvey, get the necessary details. Face the Nation budget deferred. Remo: Direct questions to Jeric in handwriting.


CENTRAL BOARD

2 SOSE SB Andres: Sophoscar is a batch recognition project, August till March. Post tarps across campus showing achievements of SOSE sophomores.

Mercado: Will select sophomores who have excelled in science and sports fields. Results will also be posted online. Each rep can nominate for his own block for each month. Goal is to recognize achievements of SOSE students. Dimla: So we're spending 8,500 for tarps, just recognizing sophomores? Also have to consider that there will be months with just one student. Waste of money. SOSE-wide to save money?

Andres: We lack a School Board, can’t go beyond our batch. Dimla: Approach departments to get lists of upperclassmen.

Aldea: Iffy with tarps. On priority, posting a tarp for a person instead of an org or institution, it's not worth it. Maybe you can use other ways? Online? Reyes: In SOH, merong ganyan under the Dean's Office. Same in SOM. In SOSE, is there no similar?

Aldea: For SOM, it isn't monthly. Only if there's an event. Iffy with the tarp. Especially environment-wise. Gomez: 100% of the budget is for tarps. That's 7,500. Find more cost-friendly, more effective means. Gaerlan: Approach the departments first, talk to the Dean first before asking for a large amount of money from Sanggu. Mondok: We're spending a lot of money for objectives that you could achieve in other ways. In SOM, we recognize our reps online. We also have boards for SOM Sanggu. Tobias: If you still want to push, do a one-time big-time thing, for all the achievements. One in Faura for winning a competition? Compile at the end of the year. Andujare: Last year, the previous chair and I were tasked to come up with a booklet consolidating all the researches by undergrads and graduate students of SOSE. Was thinking of doing something similar for SSS beneficiaries, maybe we can include. What fields are these? Academic, sports?

Andres: Academic and sports. Gomez: Lobby for something bigger—these ideas and projects are underrated. Budget withdrawn.

DPR Arabia: Reproposing nameplates and calling cards. Misunderstanding with InterMatrix, they gave us the wrong prices for calling cards and nameplates. Nameplates got more expensive, calling cards got cheaper.


CENTRAL BOARD

Andujare: What happened with Bert for the video? Arabia: There was initial payment, but no MOA. Remo: Initial agreed-upon payment was P5,000, but the week before, there were

unforeseen expenses and there was a need to rush, so additional P2,500 being requested. Mondok: Misunderstanding with InterMatrix?

Arabia: Receipt was different from when they gave us a quotation in summer. Andujare: In future collaborations with suppliers, ensure that you have a MOA. Protect us and them. Here, there was a significant difference in what was initially requested and final cost. Motion to approve DPR budget by Sec-Gen, seconded by ARSA. Budget approved unanimously.

DSWS Lim: Supplies, board. Comms, most is retroactive, barcode scanner. Finance, cash box. PMD, ladder—maintenance ladders move around, have our own for student use. For Sec-Gen materials, first aid kit. Consignment and Sales, needed new keys for some cash boxes. Carpool, stickers, load, signage stickers. Lost and Found, will replace the file-keeping supplies. Also proposing charcoal and Baygon for smell and cleanliness. For loans, majority is extra umbrellas, did not anticipate number. For SST, need bottle drive stickers. Mondok: How old is the cash box?

Lim: Wooden box with a hole that was covered by tape. Andujare: For all units, if you want to procure things like ladder, cash box, label properly. Suggested to AJ the sticker thing that he mentioned earlier, maybe you can use as well. Gomez: For Sec-Gen?

Lim: First aid. Andujare: Can you also provide nylon for the tarps?

Remo: Defer to next budget hearing, Gomez: Is that the format that it's supposed to be?

Andujare: Yes. Individual expenses meant to be presented, this template is to overlap with the accounting schedule.

Lim: Sec-Gen expenses are mostly first aid and cleanliness. Motion to approve DPR operational budget by 2 SOM CB, seconded by VP. Budget approved unanimous.


CENTRAL BOARD

Andujare: SST budget is for what? Lim: Stickers. If we proposed later, might not reach. Andujare: How many? Lim: 100, for 100 bottles. 26 per sticker.

De Jesus: What's the carpool budget for?

Lim: Retroactive, load, stickers. Motion to approve DSWS project budget by 4 SOM CB, seconded by 3 SOM CB. Budget approved unanimously.

Nutrition Week Mondok: All retroactive, we tried to minimize as much as possible. Short brown envelopes from NBS, 25, one per concessionaire. 2,000 for printing, then stubs. For programs, ribbon for ribbon cutting. Posters around school, 30 posters. Motion to approve Nutrition Week budget by 2 SOSE CB, seconded by 3 SOM CB. Budget approved unanimously.

DIA De Los Reyes: For operational, start with RecWeek. Retroactive, budget is for folders, masking tape, pens. Sanggu Officer of the Month, each unit will get to propose one unit member per month to get a gift certificate worth P200. One per unit per month. Only proposing for June, July, August for now. Elicaño: What happens to the units that don't submit nominees?

De Los Reyes: Initially, only proposed for three months, but one per unit. Sakto, only three units nominated for May. For units that fail to nominate, I will push. Want to recognize people that perform [in an exemplary manner]. Reyes: Gift certificates for what?

De Los Reyes: May got Starbucks. Mondok: Make sure that there are measures to ensure nomination. Are prizes always Starbucks?

De Los Reyes: Restaurants along Katipunan. Aldea: Meeting to nominate?

De Los Reyes: Let them nominate. Email them the form. Aldea: Suggestion, we do it in COA. Make everyone meet for it. De Los Reyes: Rationale is that performance measures are internal.


CENTRAL BOARD

Aldea: Just to ensure that there are nominees. Motion to approve DIA operational budget by 3 SOM CB, seconded by VP. Budget approved unanimously. De Los Reyes: For projects, Creative Project Management, same module for Tatak Sanggu, for newly elected officers. It’s only food. Anticipating 100 people. For Sanggu-wide GA, retroactive. Mainly for venue from ISO, electrical consumption, food. Sanggu Induction Mixer, which might be separated into two events. Budget is mainly food for the mixer, similar to a reception. Estimated headcount of 300 people, 80/person, same caterer as SOSE Freshman Night. Gomez: How many attended first Creative ProjMan session?

De Los Reyes: First, we estimated 75, 50 came. For this one, we're estimating 100. De Jesus: You're not sure of the flow yet?

De Los Reyes: Initially was supposed to be merged event, but due to logistical constraints, might split.

Gomez: Merge? Remo: Out of order for the budget proposal.

Gomez: Why estimate 80?

De Los Reyes: Include incoming EO's and chairs. Motion to approve DIA project budget by VP, seconded by 3 SOM CB. Budget approved unanimously.

OFO Andujare: Operational for my office. Since we asked DRS to condense a three-month study into a few weeks, I wanted to feed them. They were working till 8 in the evening for the survey. For T55 PlanSem which was held in this room, all food. Motion to approve OFO operational budget by Sec-Gen, seconded by 2 SOSE CB. Budget approved unanimously. Andujare: For projects, all retroactive. There are units that do not process receipts right away. Spillover from last year that we need to pay for now. Propose again. I can't do anything except propose again.


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Gomez: So may utang tayo? Andujare: Yes.

Motion to approve OFO retroactive Sanggu project budgets by 3 SOH CB, seconded by Sec-Gen. Budget approved unanimously.

DEA Abesamis: Just called Harvey Chua, Assembly president. “Sanggunian will have an integral role in the project should they agree.” Main panelists to come from us. Our vision for student-leadership and nation building will be incorporated into promotions. During event, they will acknowledge that it is the Sanggunian that represents the Atenean youth. They want us to have a major part in this. Andujare: Through DCR, as partnership? Like how we solicit sponsors from companies, solicitation letter, etc. Retroactive? Not comfortable that we're approving this without them here to present. Mondok: After we just established that we need MOA, we should do one for this. Abesamis: How did SOM help LEX's Law School Forum?

Tanjangco: Thought of initially. There was a MOA, signed by both parties and by OSA. Andujare: Options—say no and course through DCR, or say yes conditioned on a MOA by end of next week or else we release no funds.

Gomez: Open to conditional. Remo: Date subject to FO.

Motion to conditionally approve budget by 2 SOM CB, seconded by 3 SOM CB. Budget approved unanimously. Announcements Andujare: Approved 126,590.60 today. For SSS, interviewed 2/3 of applicants. Next leg next week. Gomez: Trike concerns, some are charging P30. Be vigilant. Reyes: Was the movement of presidership resolved?

Remo: Constitutional, but delaying till after budget hearing. Andujare: We need to review CFP.


CENTRAL BOARD

Remo: On the 29th, will be having Arrupe at 40 talk. As such, 4:30-6:00, tentative venue is Leong. Moratorium on Sanggu events on Monday 4:30-6:00, requiring every unit to send a rep. Speakers will be Dean Darwin Yu, Fr. Jett Villarin, Roselle Ambubuyog the blind valedictorian. This Sunday is the Ignatian build. Sanggu is sponsor, encourage all officers to please attend. Also one August 3. Will announce through social media how we can sign up. Elections. Remind all officers that regardless of affiliation, all Sanggu offices and resources shall remain apolitical. Sanggu Room and all other resources remain neutral. Violations will be dealt with. Regardless of who you are endorsing, you are Sanggu officers first, please uphold responsibilities. Elicaño: Tin's and my shared deadline is coming up, August 5. Submit. Motion to adjourn by 2 SOM CB, seconded by FO. Motion passed unanimously, meeting adjourned. Prepared By: Jan Nikko I. Dela Paz Secretariat Team Office of the Secretary-General Sanggunian ng mga Mag-aaral ng mga Paaralang Loyola ng Ateneo de Manila

Antonio Rafael N. Elicaño Secretary-General Sanggunian ng mga Mag-aaral ng mga Paaralang Loyola ng Ateneo de Manila

Minutes 07-26-13 (CB)

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Transcript of Minutes 07-26-13 (CB)