Minnesota ENA State & Chapter 2014 Leader Orientation Dede: How to edit your web site. Joanie:...

Minnesota ENA State & Chapter 2014 Leader Orientation

• Dede: How to edit your web site.• Joanie: Calendar planning, overview

and other important information. • Bruce: Goals and strategic planning

for State and Chapter leaders.• Bonnie/Nancy Financial info for

Chapters.• Marnie: Recruitment, student

involvement, and New members

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The R’s of Leadership* a. Roles & Responsibilities

b. Rules & Regulations

c. Rolling out events & agendas

d. (w)Rapping it upZumbro

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• Minnesota expects that each state and chapter leader is oriented to their role and when term is served, they help transition new person into the role.

• These modules are to assist in this process.

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Passing theinfamous “boxes of office” to the new leaders.


Roles & responsibilities• President• President – elect• Secretary• Treasurer• Committee chair• Board ~ state council rep

You are expected to complete the National ENA online leader orientation & state orientation

So this will be a brief review!

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Lake SuperiorAn invitation to enroll in the Leadership educationwas sent to all listed leaders. It is accessed viathe on line learning and is free. The test was very simple – mostly acknowledging you did it!

If you missed it ~Here it is again!Sign up, so ENA knows you did it.

Roles & Responsibilities President

• Responsible for welfare & activity of state/chapter

• Presides over meetings, etc.• Ensures: ~ compliance ~ plans meetings, programs, & activities ~ Officers, BOD, committees carry out functions ~ completes/submits reports to National ENA ~ appoints, delegates, & ensures orientation

Secretary/Treasurer

• Records and retains activities/minutes

• Helps president with agenda, distribute minutes, send notices

• Controls/supervises $$$ of state/chapter

• Creates budget with president• Reports financial status• Maintain documents related to

corporate status• Ensures tax documents filed• Submits financial documents to

National ENA

~ participates in quarterly calls hosted by National ENA


Special note on Agenda’s & minutes ~ Agenda & any supporting data is sent out

prior to meeting to allow time for members to review & prep for meeting.

~ Members should come to meeting prepared to discuss the information

~ Members wishing to add to agenda should let president know ahead of time, or request addition to agenda at time of meeting. Member should also forward any documents needed ahead of time, or bring sufficient quantities for distribution at the meeting

~ Minutes reflect attendance, topics, votes, and actions taken. Previous meeting minutes sent out prior to following meeting. They require approval & then posted to web site.

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BOD (AKA State Council Reps) & Committee Chairs

• Leader & resource• Knows role, regulations, rules• Plans events/Considers

planning calendars• Provides input on budget

impact by role/committee• Reports progress • Gives wrap up report• Recruits/orients new

members

Roles & Responsibilities


Rules & regulations a. By laws b. Procedures c. Guidelines d. Robert vs. Bobby e. Goals for year

There are National, State, and Chapter rules. Generally they follow each other, but should reflect practice for locale. Typically these are found on the appropriate web site. Let’s look!

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• Web sites

ENA ~ www.ena.org

MN ~ www.minnesotaena.com

http://www.ena.org/

http://www.minnesotaena.com/

National ENA information

Step 1 Member tab will get you muchInformation, but you must sign

in as a member!

See tools and resourceson next slide.

You must be signed into access this info underthe membership tab!

Step 2 - select from drop down box

state and local chapters Step 3


See next page for this tab’s info

Result ofStep 3


Allthe nuts

& bolts of running

ENA


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Minnesota ENA home page www.minnesotaena.com


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In addition to the Home page; State Council, each chapter, & committee has a page. There is a page for MN By-laws Procedures Educational events Documents Archived materials There are links to educational offerings & friends of ENA as well. Become familiar with both sites as they oftenare the place to find valuable information!

By laws & procedures for MNUnder this tab.

TNCC ENPC site with all courses listed

Governmental Affairs withPictures of members in MN Capitol

Education tab – watch here forcalendar conflicts & opportunities

Injury prevention ~ now Practice & IQSIP (Institute for Quality, Safety, & Injury prevention)

2 tabs, so muchgood stuff!


Roberts vs. Bobbie’s RulesIntroduction of topicMotions and secondsDiscussion on topicQuorum needed for votes of significanceConsensus vote is option for many votesMinutes reflect action only

On line versus phone versus in person votes ~ on line require 100% voting!

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Rolling out events & agendas a. Calendars ~ look for events national ~ on team site state chapters supporting partners competitors b. ENA web site ~ what’s going on? “Latest news, get involved,

upcoming events, and main screen”

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Get Involved tab, will tell of national activities you can apply to do. Up coming events tells of National events.

Check at least weekly to not miss a deadline!


(w)Rapping it up ~ verbal reporting on assignments at

meetings (would it be good for STAT?)

~ requesting additional resources (people, money, time) from group

~ submit/ provide input to end of year report

~ pass on what goals were for past year, what goals were added during the year, what goals were completed, suggestions for future goals; as well as status of group

~ pass on materials required for your job to the next person. National ENA has suggested template for this.

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Suggestions related to roles, responsibilities, and passing them on can be found with the Officer transition informationon the officer orientation/education page.

Minnesota describes roles, Responsibilities, and term lengths in the Minnesota By-Laws & Procedures found on our web page

*


ENA will generallysend a link, but itis also on Admin/Ops page.


Other important stuff ENA Mission & Vision Strategic Plan* Goals & objectives* Governance* Communication/PR* Education* Membership* Advocacy* Conflict of Interest * Grading items for ENA State

Achievement Award

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The ENA State Achievement Award Minnesota has received this award for many years. The

focus has changed to being pro-active, rather than “just meeting minimum”. Area’s being monitored:

Basic governance documentation done on time

Ensuring governance structure is current

Ensuring knowledge & succession planning

Ensuring oversight of chapters/committees

Ensuring voting

The state’s strategic plan & deployment

Communication & public relations (esp. web site)

Educational offerings & scholarships

Recruitment, engagement, recognition of members

Involvement of student nurses Certification

Advocacy/Government Affairs (National, state, local)

As leaders you can ensure these activities have good “Stories”

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Other important stuff• Government Affairs• Partners with other organizations MN Toward Zero Death

MN Dept of Health & AHA

MN Poison Control

EMSRB

ACEP

Others?

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• Government Affairs Affects Us

Locally

Statewide

Nationally

• See National ENA map for current events, as well as watch the MN web page and your Email

• Enroll in EN411 to get updates from ENA

Step 1

Step 2

select MN & see our most current issues


7 measures to strengthen Board dialogue & decision making*

1. What are we already doing well to meet our mission?

2. What could we do better?

3. What are emerging trends, best practices, new opportunities we should consider to improve us?

4. What are the metrics to measure progress?

5. What resources will be needed?

6. What will hamper us?

7. How can the Board add to the value as we enhance the organization in this area?

*From: Nancy Axelrod Governing for Growth (2009) ASAE & Center for Association Leadership

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Thank you for being a leader!

Please also be a mentor!

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Minnesota ENA State & Chapter 2014 Leader Orientation Dede: How to edit your web site. Joanie:...

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