MINNEAPOLIS DEPARTMENT OF CIVIL RIGHTS RULES...
Transcript of MINNEAPOLIS DEPARTMENT OF CIVIL RIGHTS RULES...
DepartmentofCivilRights350s.5thSt.,Room239Minneapolis,MN55415
TEL 612.673.2091
MINNEAPOLISDEPARTMENTOFCIVILRIGHTSRULESIMPLEMENTINGTHEMINNEAPOLISMUNICIPALMINIMUMWAGEORDINANCE
Rule1.Definitions.1.1 OrdinancemeanstheMinneapolisCodeofOrdinances,Title2,Chapter40,ArticleIV
1.2 CitymeanstheCityofMinneapolis.
1.3 ReportedViolationmeanstheallegedviolationofChapter40,ArticleIV,reportedontheDepartment’s“ReportofViolation”formandsubmittedtotheDepartment.
1.4 Unlessdefinedabove,thecapitalizedwordsusedintheserulesaredefinedintheOrdinance,section40.330.
Rule2.CoveredEmployees.2.1 Acoveredemployeeisanyindividual:
(a) whoperformsworkforanemployerforcompensation,unlessotherwiseexcludedbytheOrdinance;AND
(b) performsthatworkfortwo(2)ormorehoursinaweek(definedasthe7dayperiodrunningfromMondaythroughSunday),withintheCityofMinneapolis.
2.2 PersonswhoareexemptfromthestateminimumwageunderMinnesotaStatuteSection177.23(thestate
minimumwagelaw)arealsoexemptfromtheMinneapolismunicipalminimumwage.Additionally,a)independentcontractorsandb)certainworkersparticipatinginaMinnesotaDepartmentofEmploymentandEconomicDevelopmentprogramforpersonswithdisabilitiesareexemptfromtheminimumwageordinance.
2.3(a) Ifanemployeeworks2ormorehourswithintheCityinaparticularweek(fromMondaythrough
Sunday),theemployeemustbepaidatleasttheminimumwageestablishedbytheOrdinanceforthetimeduringthatweekthatwasworkedwithintheCity.Employeeswhoworklessthan2hourswithintheCityinaparticularweek(fromMondaythroughSunday)arenotcoveredbytheOrdinance.
(b)OnlytimeworkedwithinthegeographiclimitsoftheCityiscoveredbytheOrdinance.Timeduringwhich
anemployeeperformsworkoutsidethegeographicallimitsoftheCityisnotcoveredbytheOrdinance.
(c) TimeduringwhichanemployeepassesthroughtheCitywithoutmakinganywork-relatedstopsisnotcoveredbytheOrdinance.
(d)Examples:
i. IndividualswhotravelthroughtheCitydonotearntheminimumwagerateestablishedbythisOrdinanceiftheymakenostopsforworkpurposes,ormakeonlyincidentalstopsnotconsideredtobedutiesorfunctionsofthejob(e.g.purchasinggas,eatingameal,orchangingaflattire).
ii. IndividualswhotravelthroughtheCity,andstopintheCityasapurposeoftheirwork(e.g.tomakepickupsordeliveriesorperformotherjobduties),arecoveredbytheOrdinanceforallhoursworkedintheCity.However,theOrdinanceandthisruleapplyonlyiftheindividualperformsatleasttwohoursofworkwithintheCityinaparticularweek.
iii. Anindividualwhoattendsaconvention,conference,training,educationalclass,orsimilarintheCity,butperformsnootherworkintheCityforanEmployer,isnotcoveredbytheOrdinance.
2.4 Anemployermaymakeareasonableestimateofanemployee’stimespentworkingintheCityforpurposes
ofdeterminingeligibilityfortheminimumwagerateestablishedbythisOrdinance.Documentationofhowthereasonableestimatewasderivedmayinclude,butisnotlimitedto,dispatchlogs,employeelogs,deliveryaddressesandestimatedtraveltimes,orhistoricalaverages.
2.5 Anemployee,whoisotherwisecoveredbytheOrdinance,iscoveredregardlessofimmigrationstatus.Rule3:EnforcementbytheDepartment.
3.1 AnyemployeeorpersonmayreportanallegedviolationoftheOrdinance,usingtheDepartment’s“Reportof
Violation”form,totheMinneapolisDepartmentofCivilRightsLaborStandardsEnforcementDivisioninperson,online,byU.S.Mailorbyemail.
3.2 TheDepartmentmayinvestigateananonymousreportofasuspectedviolationpursuanttotherequirements
ofRule4.1.3.3 TheDepartmentshallprovideasimpleformforreportsofviolation.3.4 ReportedViolationsmustbefiledwithinoneyearofanallegedviolation.3.5 AReportedViolationmustincludeadescriptionofthefactsthatformthebasisoftheallegedviolation(s),
andshould,whenpossible,includeapproximatedate(s)oftheallegedviolation(s),thenamesandcontactinformationofperson(s)withpersonalknowledgeofthefactsalleged,anddocumentsorotherevidentiarymaterial.
3.6 TheDepartmenthassolediscretiontodecidewhethertoinvestigate,prioritizeorpursueaviolationofthe
Ordinance.TheDepartmentmaynotinvestigateaReportedViolationthatisfrivolousonitsface,undefinedordoesnotidentifytheallegedviolator.
3.7 TheDepartmentmayprovidetechnicalassistanceorotherwiseattempttosettleadisputeinformally.3.8 TheMinnesotaGovernmentDataPracticesActgovernsthedataprovidedtotheDepartment.3.9 IftheDepartmentdecidesnottoinvestigateorotherwisepursueaReportedViolation,theDepartmentmust
promptlyprovideawrittennotificationtothereporterandincludeanexplanationofitsdecisionandthereporter’srightstoappeal.Thereportermay,within21calendardaysofthedateofthewrittennotification,
filearequestforreconsiderationwiththeDirector.TheDirectorshallrespondinwritingtotherequestforreconsiderationwithin10calendardays.
3.10 TheDepartmentshallnotinvestigateanyReportedViolationmadebyoronbehalfofanemployeeifitknows
thattheemployeehascommencedacivilactionarisingfromthesamefactsorcircumstances,unlessthecivilactionisfirstdismissedwithoutprejudice.AnemployermaynotifytheDepartmentinwritingthatacivilactionhasbeencommencedbyprovidingacopyofthecivilcomplaint.
Rule4.Investigationprocess.4.1 TheDepartmentmayconductaninvestigationonitsowninitiativeorfollowingreceiptofaReported
Violation.4.2 UponDepartmentdecisiontopursueaninvestigation,theDepartmentshallsend,byU.S.mail,anoticeof
investigationtotheemployer.Thenoticeofinvestigationshallincludepertinentfacts,allegations,andjurisdictionalauthority.
4.3 AwarningnottoretaliateagainstEmployeesshallaccompanythenoticeofinvestigation.4.4 AnemployershallsubmitallpayrollandtimerecordsorotherdatarequestedbytheDepartmentinthe
formatrequestedbytheDepartment.4.5 Anemployermaysubmittothedepartmentanyadditionaldocumentation,evidence,orwritteninformation
itdeemsnecessary.4.6 Employerresponsesmustbesubmittedwithin21calendardaysofthedateofthenoticetotheemployer.4.7 WhendeemedappropriatebytheDirector,theDepartmentmayholdfactfindingorsettlementconferences
duringtheinvestigationofaReportedViolationtoidentifyundisputedelementsofaReportedViolation,defineandresolvethedisputedelementsoftheReportedViolation,orattempttosettlethedisputethroughnegotiatedagreement.TheDirectorshallprovidewrittennoticeofsuchaconferenceatleast10calendardaysinadvance.
4.8 AnEmployer’sfailuretotimelyandfullyrespondtoarequestissuedbytheDepartmentortoparticipateina
fact-findingorsettlementconferencecreatesarebuttablepresumptionofaviolation.4.9 TheDirectormayextendanyofthetimelimitsinthisRuleforareasonableperioduponrequestoruponthe
Director’sinitiativetopromotefullandfairproceedings.Rule5.DispositionofInvestigation.5.1 TheDepartmentmayagreetoasettlementoftheinvestigationpriortotheissuanceofadetermination.5.2 ExceptwheretheDepartmententersintoasettlementofthematterpriortoissuanceofadeterminationor
wheretheDepartmentdeclinestopursueaReportedViolation,theDepartmentshallissueawrittendeterminationandfindingsoffactresultingfromitsinvestigationandastatementofwhetheraviolation
occurredbaseduponapreponderanceoftheevidence.SuchadeterminationshallbeissuedinwritingtotheEmployerandreporterandincludeexplanationofrightstoappeal.
5.3 TheDepartmentmayorderanyappropriatereliefasaresultofitsinvestigationandfinaldetermination
including,butnotlimitedto,administrativefinesandremedieslistedinsection40.410(b)oftheOrdinance.Rule6.Appeals6.1 AreporteroremployermayappealadeterminationbyfilinganappealinwritingtotheDepartmentwithin
21calendardaysfromthedateofserviceofthewrittendetermination.6.2 Inadditiontoproceduresspecifiedinsection40.130oftheOrdinance,appealsshallbegovernedby
MinneapolisCodeofOrdinances,Title1,Chapter2,AdministrativeEnforcementandHearingProcess,section2.100.
6.3 ThehearingofficershallconsidertherecordsubmittedtoitbytheDepartmentandanywrittenposition
statementssubmittedbytheparties.ApartymaynotproducenewinformationforthepurposeofchallengingtheDepartment’sfindingsoranadministrativefineiftheinformationwaspreviouslyavailableyetnotsubmitted.Thisruleshallnotpreventthehearingofficerfromtakingtestimonyinthediscretionofthehearingofficer.