ROYAL GOVERNMENT OF BHUTAN Ministry of Works & Human Settlement

DEPARTMENT OF ENGINEERING SERVICES Urban Infrastructure Project

THIMPHU: BHUTAN “Towards Quality Infrastructure”

Invitation for Expression of Interest (EOI) for Design, Monitoring & Supervision Consultants (DMSC) Deadline for submission of EOI: 28 May 2012 The Department of Engineering Services, Ministry of Works and Human Settlement (MoWHS), Royal Government of Bhutan (RGoB) through the Project Management Unit (PMU), is the Executing Agency (EA) for the Urban Infrastructure Project (UIP: BHU -2816), proposed to be financed by Asian Development Bank (ADB). The Project is designed to construct a wastewater treatment plant in Thimphu; Rehabilitate the existing water supply system in Samdrupjongkhar; bridge and road access in Phuentsholing; urban planning through the development and strengthening of local area and structure plans for Samdrupjongkhar and Nganglam town; mobility and drainage planning for Phuentsholing municipality and due diligence and detailed design for transport infrastructure requirements consistent with plans developed for Phuentsholing Municipality. The primary task of DMSC will be to assist the PMU and PIUs in design, monitoring and supervision of contracts under the project. In addition, the DMSC will undertake planning and design activities for three discreet activities in readiness for future financing packages: i) Investigation and design of second bridge and connecting roads for Phuentsholing; ii) water resource study and design of water supply, waste water and solid waste facilities for Samdrupjongkhar and iii) Investigation and design of water supply, waste water, road, drainage and solid waste facilities for Nganglam. The design of the Waste Water Treatment Plant in Thimphu will be undertaken under a Design Built contract and the role of the DMSC will be of a supervisory nature for this contract. For the above services, PMU intends to engage reputed firms having experience to provide consulting services and will be selected and engaged by PMU in accordance with ADB’s Guidelines on the Use of Consultants and with the Quality-Cost Based Selection (QCBS) procedures of ADB. The estimated person months for DMSC is 29 person months of international and 82 person months of domestic consulting services, and the estimate cost is USD 1.098 million. Duration of consulting services will be for a period of 6 years which may likely be extended based on performance and requirement for the project. Reputed consulting firms /JVs/ Consortium with successful and high standard of achievements in managing time bound externally aided integrated Urban Infrastructure projects with expertise in the above mentioned fields are invited to furnish their Expression of Interest (EOI). The Expression of Interest should be supported by Details of the firm/firms which includes the details such as Name of the Firm, Country of Origin, Year of incorporation, Experience of working in similar areas, Relevant experience in Projects of Similar Nature and Financial resources, Annual Turnover (last 5 years), Registration details of the firms and details of key personnel.

The E O I should clearly reflect the experience of the firm in the above and allied fields in the Projects of similar nature. Experience of the firms mainly in the above mentioned areas for the last 10 years would be considered for evaluation. The Ministry and PMU reserve the right to accept or reject any /all EOIs and cancel the notification without assigning any reason. EOI should reach the office of the Director, Department of Engineering Services, Ministry of Works and Human Settlement in the address below not later than 1400 hrs, May 28, 2012. The envelope containing EOI must clearly mark as “Expression of Interest for Design, Monitoring and Supervision Consultants”. Late submission would be rejected. To obtain further information on the project, consultancy Firms may contact the office of Project Manager (PMU), Department of Engineering Services, MoWHS, Telephone No: +975-02-321828, +975- 02-335403, Fax: 975- 02-322607, email rinchen987@gmail.com, jmdoj2006@yahoo.com and thinleydem@yahoo.com The announcement and other information (ToR) have been posted in ADB and MoWHS Websites (http://csrn.adb.org/csrn/public Noticelist.htm) and mowhs.gov.bt

OUTLINE TERMS OF REFERENCE FOR DESIGN, MONITORING AND SUPERVISION CONSULTANTS (DMSC)

I. Consulting Service

1. To assist the Royal Government of Bhutan in smooth implementation of the Urban Infrastructure Project, consultants will be recruited and engaged. 2. The consultants shall conduct all of their services in Bhutan, with little or no home office time required. The consultants will spend their time in the PIUs working day-to-day with PIU staff. Planning and design for Phuentsholing, Samdrup Jongkhar Municipality (SJM) and Nganglam will be completed in the respective PIUs. Meetings to review designs and to formulate procurement packages should be held in the respective PIU. 3. The contract is time based, not task based. This means that though the outline terms of references (TORs) indicate likely tasks, the owner/government may require other work (from time to time) not specifically listed in the TORs. Unless the consultant can clearly justify that additional time is required for such requests, no extras should be allowed. Design, Monitoring and Supervision Consultants (DMSC) 17. An international consulting firm (29 person-months of international and 82 person-months of domestic consulting services) will be engaged as DMSC in accordance with ADB‘s Guidelines on the Use of Consultants following the quality and cost based selection method. 18. The primary task of the DMSC will be to assist the PMU and PIUs in design, monitoring and supervision of contracts under the project. In addition, the DMSC will undertake planning and design activities for three discrete activities in readiness for future financing packages; (i) Investigation and Design of Second Bridge and Connecting Roads for Phuentsholing; (ii) Water Resource Study and Design of Water Supply, Wastewater and Solid Waste Facilities for SJM; and (iii) Investigation and Design of Water Supply, Wastewater, Road, Drainage and Solid Waste Facilities for Nganglam. The design of the Thimphu Wastewater Treatment Plant will be undertaken under a DBO contract and the role of the DMSC during design in this instance will be of a supervisory nature. The specialists assigned to the DMSC will be required to work in the project locations with the PIU personnel to ensure that technology transfer occurs to the counterpart personnel in the design, monitoring and supervision activities. The DMSC will carry out the following key functions during the design phase. (i) Data assimilation and analysis; (ii) Collection of baseline information and establishment of measurable and realistic PPMS indicators in coordination with PMC; (iii) Site surveys and analysis for SJM; (iv) Detailed engineering design of SJM water distribution system and water treatment plant improvements;

(v) Review of design of Phuentsholing bridge and approach roads, and recommendations for any design changes and additional designs; (vi) Additional design work as required for Phuentsholing bridge and approach roads; (vii) Develop mechanisms for quality assurance and quality control during the construction phase; (viii) Soil investigations and tests for SJM and Phuentsholing projects; (ix) Ensure that ADB‘s environmental, social and resettlement safeguards are adequately built into the designs; (x) Project risk assessment and mitigation measures;

(xi) Assist the implementing agencies in obtaining design checks and clearances from relevant government entities for subcomponents; (xii) Develop comprehensive project implementation plans; (xiii) Preparation of schedules and procedures for monitoring and control; (xiv) Quantity estimation; (xv) Tender document preparation; (xvi) Assist the implementing agencies in preparing bid evaluation criteria; (xvii) Assist the implementing agencies during the tendering process including advertising, site visits, contractor queries, bid evaluation and negotiations; (xviii) Undertaking of investigations and designs for the four additional planning and design activities described above (see detailed TOR below); (xix) Develop and implement a Water Safety Plan for SJM by integrating risk assessment and risk management approaches for the water supply system; (xx) Identification of public-private partnership (PPP) opportunities in the infrastructure development in Thimphu, Phuentsholing, SJM and Nganglam; (xxi) Review and reconfirmation of the initial scoping for a water supply masterplan for TM provided by DUDES; and (xxii) Other activities as requested by the PMU and PIUs. 19. During construction, supervision and project performance monitoring phase, the DMSC will specifically be responsible for carrying out the following key functions: (i) Supervise and monitor subcomponent construction progress and ensure quality and timeliness of the deliverables/outputs; (ii) Assist the implementing agencies in measuring, checking and certifying completed works; (iii) Prepare a comprehensive commissioning plan for each subproject; (iv) Supervise commissioning as well as defects liability period activities; (v) Report progress to the implementing agencies , and PMU and provide feedback on quality assurance and control issues; (vi) Coordinate with the private contractors in clearing road-blocks and obtaining required clearances from various government agencies during the construction and commissioning phase; (vii) Assist the implementing agencies in maintaining fund flows, payments to the contractors, books. and work records; (viii) Ensure that the project works are carried out in accordance with ADB environmental, social, and resettlement safeguards and policies; (ix) Incorporate findings and supporting data in the project completion report, in accordance with a schedule and terms of reference to be mutually agreed by the government and ADB; and (x) Other activities as requested by the PMU and PIUs. DMSC International Specialists 1. Water Supply/Sewerage Engineer/Team Leader (International, 12 person-months) 20. This is the senior most position and the specialist engaged will function as the Team Leader and will be responsible for the implementation of all DMSC activities including timely completion. This position requires a senior water supply and wastewater design engineer who possesses preferably a Masters Degree in Water Supply and Wastewater Engineering and at least 10-15 years of professional experience in designing and supervising water supply infrastructure projects, with hand on design within the past 5 years. He/she will have recent practical experience in the planning and design of water and wastewater projects, preferably in the region, and shall be familiar with use of software such as WaterCAD and SewerCAD, or similar

in the design of water supply and sewerage networks. He/she will have had some exposure to PPP arrangements in water and sanitation infrastructure and will have experience in the implementation of Water Safety Plans for water supply systems. The candidate should possess good communication (oral and written), interpersonal and teamwork skills. The specialist will undertake frequent project site visits and shall guide, supervise, coordinate and monitor the work of other experts. The candidate should have a proven record of supervising, organizing, and managing project preparation and construction of urban infrastructure projects. 2. Bridge Design Engineer (International) – (4 person months) 21. This position requires a senior structural engineer with specialization in bridge and flyover designs, with recent, within the past 5 years, of bridge design. He/she should possess the following minimum qualifications: (i) He/she should possess at least a Masters degree or equivalent in structural/bridge engineering, with minimum 10 years experience in bridge and flyover design works. (ii) He/she must have capability to design bridges with various alternative materials and structural arrangements. He should have designed independently at least two major bridges (50 to 100 m length) during the past 5 years. (iii) He/she must have the experience of planning and monitoring geo-technical and hydraulic investigations for the bridges and interpreting the findings thereof. The candidate should possess good communication (oral and written), interpersonal and teamwork skills. Consulting works related to the new bridge/flyover and associated approach roads/connecting roads near the crocodile farm. 22. The Bridge Design Specialist will: (i) Review the existing relevant documents, reports, designs, information/data, etc., and advise the DMSC to carry out necessary surveys and investigations required to prepare the detailed engineering designs of the proposed new bridge/flyover. (ii) Collect, review, and confirm information/data about hydrology, e.g. catchment characteristics, rainfall, stream/channel characteristics, design discharge, linear waterway, scour depth etc., for all cross drainage works and bridges. For bridge, the project works shall comply with the IRC SP-54 ―Project Preparation Manual for Bridges. (iii) Prepare and finalize design concepts and design criteria in close consultation with the client.

(iv) Prepare preliminary engineering designs and cost estimates for the two alternatives: (a) Alternative-1: Bridge and the associated approach/connecting roads; and (b) Alternative-2: Flyover and the associated approach/connecting roads in collaboration with the DMSC (particularly the Road Design Engineer of the DMSC). The merits and demerits of the two options shall be studied from social, environmental, engineering and economic perspectives and then presented to the client for decision. (v) Prepare detailed engineering designs for the selected/decided option (Bridge or Flyover) in collaboration with the DMSC (particularly the Road Design Engineer of the DMSC). (vi) Collaborate with the DMSC and incorporate in to the design the ancillary structures and bridge end facilities including river training works, approach roads, geotechnical, hydrological and environmental mitigation measures, etc. necessary to achieve the project objectives. The design shall ensure that the lines and levels of the approach roads / connecting roads properly match with that of the bridge. (vii) Prepare detailed working drawings in international standard using AutoCAD. The drawings should contain all the details required for execution of the project. (viii) Prepare Bill of Quantities and cost estimate on current schedule of rates (SOR) of the Client‘s country or based on the analysis of rates as appropriate.

(ix) Assist the client and DMSC/PMC in identifying and finalizing environmental and social safeguard due diligence requirements of the project. (x) Assist and advise the client and DMSC/PMC in carrying out economic analysis of the project and then in finalization of the designs incorporating all the environmental, social and economic considerations/requirements. (xi) Prepare and finalize Technical Specifications covering all the materials, equipments, and works under the project. (xii) Prepare and finalize project implementation plan clearly showing the activity timeframe and fund flow schedules. (xiii) Prepare and finalize Quality Assurance Plan, Project M&E Plan and Project O&M Plans. (xiv) Identify any special arrangements required to be made to implement the project components and prepare detailed methodologies for implementation of the project components. (xv) Prepare and finalize tender documents. 3. Electrical/Mechanical Engineer (International, 4 person-months) 23. This position requires an electrical/mechanical engineer with at least a Bachelor‘s degree in Electrical or Mechanical Engineering and over 10 years experience with at least 5 years in the design and supervision of mechanical and electrical equipment including for wastewater treatment plants, including directly related responsibilities within the past 5 years. This should include observing equipment tests at the factory and on-site. Experience in the region would be preferred. The candidate should possess good communication (oral and written), interpersonal and teamwork skills. 4. Hydro geologist (International, 2 person-months) 24. This position is specialist in nature and the expert is expected to have thorough and sound technical up to date within the past 5 years of knowledge in investigations for groundwater for a range of subsurface conditions. This will include the conduct of resistivity tests and other analyses necessary to determine safe yield for groundwater sources in SJM and Nganglam. The expert should have a strong academic background preferably in Geology, Water Engineering or related fields of study and should possess at least 10 years professional experience as a Hydro geologist in infrastructure development projects, particularly similar donor funded infrastructure projects in the region. The candidate should possess good communication (oral and written), interpersonal and teamwork skills. 5. Hydrologist/Drainage Engineer (International, 4 person-months) 25. The candidate should be at least a graduate in Civil or Environmental Engineering and preferably have relevant Masters degree or equivalent with minimum 10 years work experience of which at least 5 years should be on hydrological and drainage studies, preferably in the region, within the past 5 years. The specialist should be familiar with estimating safe yields from surface water sources and should be fully familiar with the acceptable study methods, flood studies, ‗best practices‘ and must have experience of successfully using various methods of studies in different situations. He/she should also have experience in planning and design of drainage networks for an urban environment. The candidate should possess good communication (oral and written), interpersonal and teamwork skills. 6. Project Economist (International, 3 person-months) 26. The Project Economist shall possess an advanced degree in economics, should have at least 10 years experience in designing and analyzing development projects in general, and urban infrastructure development projects in particular, within the past 5 years. The expert will conduct economic analysis of the proposed project sub-components to determine the

acceptability of the subprojects in terms of economic efficiency and sustainability. He/she will investigate options for PPP opportunities in Thimphu, Phuentsholing, SJM and Nganglam. 27. The international specialists will be supported by the Wastewater Treatment Process/Equipment Engineer and the Bridge Design Engineer who will be recruited as individual consultants. National Experts 1. Construction Manager/Dy. Team Leader (National, 36 person-months) 28. The expert engaged will function as the Dy. Team Leader and will assist the Team Leader in the entire project activities including timely completion. 29. This position requires a Civil Engineer or a related discipline who should be at least a graduate in civil engineering with at least 10 years professional engineering experience including 5 years supervising construction projects in urban infrastructure including water supply, wastewater treatment plants and sewerage systems and roads/bridges, within the past 10 years. He /she will be familiar with specifications for road, water supply and wastewater contracts and with General Condition of Contract applicable to government contracts in Bhutan. He/she will be experienced in the management of construction projects and preparing the necessary documentation required to process contractor payments, variations and other construction monitoring requirements. The candidate should possess good communication (oral and written), interpersonal and teamwork skills. 2. Water Supply/Sewerage Design Engineer (National, 12 person-months) 30. This position requires a water supply and sewerage design engineer who possesses at least a Bachelor‘s Degree in Civil Engineering and at least 5 years of professional experience in designing and supervising water supply and sewerage infrastructure projects. The Specialist should also possess experience in preparation of similar ADB funded infrastructure development projects in the region, within the past 5 years. The candidate should possess good communication (oral and written), interpersonal and teamwork skills. The expert will undertake frequent project site visits and shall guide, supervise, co-ordinate and monitor the work of other experts. The candidate should have a proven record of supervising, organizing and managing project preparation and construction of urban infrastructure projects. 3. Material Engineer/Geotechnical Engineer (National, 5 person-months) 31. This position requires an Engineer who should be at least a graduate in civil engineering with at least 10 years professional engineering experience including 5 years in supervising sub-soil investigations and testing and evaluation of construction materials used in modern construction techniques, particularly in water supply, sewerage/wastewater and road infrastructure, within the past 5 years. The candidate must be thoroughly familiar with all the standard laboratory testing procedures adopted in case of water supply, sanitation and projects. The candidate should possess good communication (oral and written), interpersonal and teamwork skills. 4. Road Design Engineer (National, 7 person-months) 32. The Road Design Engineer shall be at least a Graduate in Civil Engineering with at least 15 years of professional engineering experience in handling design and construction of road projects (preferably national Highway projects) including project preparation/construction of major Highways/Bridge project, including within the past 5 years. He/she will be familiar with the software packages for road design and with the preparation of specifications for the construction of highways, bridges and subdivision roads.

5. Structural Design Engineer (National, 4 person-months) 33. This position requires an engineer who should be at least a graduate in civil engineering with at least 10 years of professional experience in structural analysis and design of structures. The expert shall also possess experience in structural analysis and design of water retaining structures and in supervision of water supply, sewerage and road infrastructure projects, within the past 5 years. 6. Environmental Specialist (National, 12 person-months) 34. The candidate should have tertiary qualifications in environmental science and at least 5 years work experience as an environmental specialist in infrastructure development projects, particularly donor funded similar infrastructure development projects in the region. He/she should possess excellent knowledge of relevant Bhutanese and international standards and legislation applicable to the environmental assessment of water supply, wastewater and road infrastructure. He/she shall be experienced in the preparation of environmental assessment documentation and in conduct of public consultations on environmental impact of projects,within the past 5 years. The candidate should possess good communication (oral and written), interpersonal and teamwork skills. 35. He/she will update existing IEEs, where necessary, monitor implementation of EMPs, train PIUs in monitoring, supervision, and reporting of EMPs, and prepare new IEEs/EIAs for new projects being planned and designed in accordance with the Environmental Assessment and Review Framework. He/she will be responsible for ensuring compliance with all Bhutan Environmental Clearance requirements and other related permits and ADB safeguard policies related to environment, overseeing additional environmental studies for any related reclamation works at the Thimpu sewerage treatment plant on the Wang Chhu River and preparing semi-annual monitoring reports. 7. Social Safeguards and Gender Specialist (National, 6 person-months) 36. This position is of specialist in nature and the expert is expected to have thorough and sound technical knowledge in both environmental and social safeguards processes. The expert should have a strong academic background, preferably a Masters Degree in Environmental Science, Sociology, Development Management and related fields of study. The candidate should possess at least 3 years professional experience as Social and Gender Safeguards Specialist in infrastructure development projects, particularly similar ADB funded infrastructure projects in the region, within the past 5 years. The candidate should possess good communication (oral and written), interpersonal and teamwork skills. He/she will help implement the Gender Action Plan and Consultation & Participation Plan, prepare new Resettlement Plans for any new projects being planned and designed in accordance with the Resettlement Framework and provide awareness raising programs to contractors on the risks of HIV/AIDS. 37. In addition, the following personnel and inputs will be provided by the government to work directly with the DMSC consultants to assist in meeting the outputs prescribed under the project (i) Construction Management Engineers (36 months) (ii) Water Supply/Sewerage Engineers (12 person-months) (iii) Road Design Engineers (24 person-months) (iv) Geotechnical Engineer (4 person months) (v) Structural engineer (4 person-months) (vi) GIS Specialist (3 person months) (vii) Senior Surveyor (12 person-months) (viii) CAD Operator (s) 24 person months

38. The above personnel will be provided by the government as and when required by the DMSC consultants to complete the outputs. The qualifications of these personnel will be equivalent to the nationals consultants described above. TOR for Planning and Design Projects 39. The Terms of Reference for the future financing investigation, planning and design activities to be undertaken by the DMSC are shown below: Terms of Reference for Planning, Surveys, Investigations and Design of Proposed Bridge/Flyover Project, Phuentsholing. 40. Background. Phuentsholing is one of the most vibrant commercial hub in south-western part of Bhutan. Most of the country‘s cross-border trade takes place here. Phuentsholing‘s Local Area Plan identifies traffic congestion and poor urban mobility as a key issue which restricts the city‘s growth. 41. The Urban Development Plan, Phuentsholing (2002-2017), Final Report, December-2004, prepared under the DANIDA USPS, COMPONENT-III, Phuentsholing Municipality, Royal Government of Bhutan, also highlights traffic congestion as a major issue in Phuentsholing, and identifies construction of a new bypass road from the proposed second Indo-Bhutan border gate to the Phuentsholing-Thimphu highway as a preferred long-term solution. This comprise of construction of a bypass road of about 2.7 km (estimated at Nu207 million, at 2004 price), one new bridge near Youth Centre (estimated at Nu36 million, at 2010 price) and one new bridge near Crocodile Farm (estimated at Nu33 million, at 2010 price). The first bridge located near the Youth Centre is earmarked for construction under the forthcoming ADB funded Urban Infrastructure Project (UIP). The project preparatory works, viz. planning, feasibility studies, surveys, investigations, engineering designs, cost-estimation, tender documents, etc. for the second bridge proposed to locate near the Crocodile Farm and the associated connecting/approach roads are earmarked to be undertaken under the ADB funded UIP. 42. Project Information. The Phuentsholing Municipality has already prepared detailed engineering designs for the proposed bridge near the Crocodile Farm in Phuentsholing. However, approaches and connecting roads to the proposed bridge are found to traverse through relatively steep terrain with doubtful slope stabilities. Furthermore, the government is also considering the option of having a flyover, instead of a bridge, and crossing the Omchu River at some distance upstream of the presently proposed location. This calls for detailed planning, surveys, investigations, engineering designs, environmental and social safeguards due diligence, economic feasibilities, etc., to be undertaken in order that the project qualifies for the future ADB funding. 43. Objective. The main objective of the engagement of the consultancy service is as under: (i) To evolve the best possible alignment of the proposed bridge/flyover and the associated connecting/approach roads; (ii) To carry out the engineering, economic and environmental and social studies of the proposed project; and (iii) To carry out detailed engineering design of proposed road and bridge/flyover works and prepare cost estimates for obtaining sanction of the project. 44. Scope of the Consultancy Services. The scope of the consultancy services are to: (i) Conduct preliminary and detailed survey including reconnaissance, preliminary survey, pegging and trace cutting, final survey, etc., as per IRC:52 and IRC:SP:48.

(ii) Collect inventory data and to conduct condition survey of roads, bridges, culverts etc as per IRC SP: 19-2001 and compile the information in the proforma given in appendix of IRC SP:19-2001 and in an acceptable computerized data base format. (iii) Prepare strip plan showing the existing road corridor width, utility services (both above and below ground level), trees, electric poles, telephone poles, water pipeline, sewer line, bridges, culverts, junctions, adjoining land use, encroachment etc. Digitize these data/information for computer storage. (iv) Collect Socio economic data of the project area. (v) Digging test pits and conducting relevant tests at least 1 m below the underside of the lowest pavement layer or up to rock level, whichever is less wherever pavement condition changes or at 2 km intervals whichever is less. Conduct soil tests e.g. gradation test (IS 2720 part IV), Atterberg limits, field density, moisture content, shrinkage limit test (if required), and deleterious constituents as per relevant IRC standard. (vi) Conduct representative CBR test on the existing sub-grade as per IRC:37 in alternative kms. (vii) Determine the composition and thickness of the road pavement layers required to be provided for the approach / connecting roads. (viii) Collect information about hydrology, e.g., catchment characteristics, rainfall, stream/channel characteristics, design discharge, linear waterway, scour depth etc., for all cross drainage works and bridges. For bridge, the project works shall comply with the IRC special publication No.54 ―Project Preparation Manual for Bridges . (ix) Conduct drainage studies indicating general drainage pattern, HFL, water level, seepage flow, etc and prepare drainage design as per IRC guidelines. (x) Investigate for naturally occurring materials and identify suitable quarries for these materials. (xi) Conduct tests for the physical strength characteristics of aggregate materials as per relevant IRC standard. (xii) Carry out geo-technical investigation and sub-surface exploration at all the proposed location of bridge. At least one boring shall be done at each location of abutment and also at piers as per IRC: 78. (xiii) Carry out studies for environmental clearance requirement as per the prevailing practices and guidelines of the client government, and assist the Client by providing the data required like environmental clearance required, forest clearance required with numbers of trees to be felled, etc. (xiv) Carry out environmental and social safeguards due diligence appropriate to the proposed project. (xv) Prepare preliminary engineering designs and cost estimates for the two alternatives (a) Alternative-1: Bridge and the associated approach/connecting roads, and (b) Alternative-2: Flyover and the associated approach/connecting roads. The merits and demerits of the two options shall be studied from social, environmental, engineering and economic perspectives and then presented to the Client for decision. (xvi) Prepare detailed engineering designs for the selected/decided option(Bridge or Flyover) and the associated roads in all respect including the geometric designs, pavement designs, drainage designs, walkways/footpaths, street lighting, etc. (xvii) Prepare detailed working drawings in international standard using CAD. The drawings should contain all the details required for execution of the project. (xviii) Prepare Bill of Quantities and cost estimate on current schedule of rates (SOR) of the Client‘s country or based on the analysis of rates as appropriate. (xix) Conduct economic analysis and sensitivities test for the project.

45. Sequencing of Report Preparation. The project preparation activities will be split into stages as outlined below. Each stage will cover a set of activities and shall be followed with a detailed report in respect of each stage. Time schedule in respect of all such activities will be indicated. Consultant shall be required to complete, to the satisfaction of the client, all the different stages of study with the timeframe indicated in the schedule of submission. Stage I: Inception Report 46. A comprehensive inception report shall cover the following:- (i) Survey and investigation methodology; (ii) Project engineering; (iii) Cost benefit and economic analysis; (iv) Schedule of works indicating various activities; (v) Quality assurance plan and team; and (vi) Key persons to be engaged in the project. Stage II: Preliminary Project Reports (PPR) 47. The PPR shall cover the following: (i) Alignment plan, longitudinal plan and representative cross section of formation work and the proposed bridge/flyover. (ii) Siting of new bridge/flyover and the type of bridge/flyover to be provided. (iii) Hydraulic data for the bridge/flyover designs. (iv) Existing road inventory and pavement condition assessment in standard format prescribed by IRC:SP 19:2001. (v) Type of pavement proposed. (vi) Comparative studies on the merits and demerits for the two options – Bridge or Flyover. (vii) Typical design calculation of design of relevant components and structures (viii) Preliminary cost estimation. (ix) Economic analysis. (x) Initial environmental and social due diligence activities. 48. In a nutshell, the preliminary project report shall be prepared as per the guidelines for preparation of project report contained in IRC: SP: 19 – 2001 covering the points mentioned above which need approval of the client for further detailed project preparation. Stage III: Final Report 49. Upon approval of the Preliminary Project Report by the Client, the detailed design report (DDR) of the project shall be prepared incorporating the modification and correction suggested by the Client. The detailed final project report shall be prepared as per the guidelines given in IRC: SP: 19-2001, Para17 covering the relevant points of reports, estimate and drawings. 50. Services and Facilities to be provided by the Client. The department shall provide the facilities like topographical maps and detailed statistics of the area depending on their availability. Further, the Client will also liaise with the relevant departments/agencies for collection of relevant data / information required by the consultant. 51. The financial proposal of the consultant will be deemed to be inclusive of all other incidental costs to the survey and preparation of the projects reports. 52. Schedule of Reports/Submittals. The consultants shall furnish to the client the following reports and documents. All reports and documents shall be in English.

Sl. No.

Schedule of Reports /Submittals No. of copies Timeframe

1 Inception report 3 Copies 15 days from the date of start 2 Preliminary Project Report (PPR) 3 Copies 60 days from the date of start /

approval of the Inception Report 3 Draft Detailed Design Report (Draft DDR) 3 Copies 30 days from the date of

approval of the PPR 4 Final Detailed Design Report (Final DDR)

including detailed cost-estimates and revised safeguard documents.

5 copies (Plus Soft Copy of the complete set in a CD)

30 days from the date of receipt of the client‘s comments on the draft DDR.

5 Tender Document (including BoQ, Technical Specifications, Tender Drawings, etc.)

7copies plus soft copies in a CD

15 days from the date of submission of the Final DDR.

Terms of Reference for Planning, Surveys, Investigations and Design of Water Supply, Sanitation and Solid Waste Infrastructure, SJM 53. Background. SJM is the gateway to six (6) districts of Eastern Bhutan and is the first town entered coming from India in the East; it has therefore emerged and developed into a strategic town in the eastern border of Bhutan. In order to realise its potential as a trade hub in the eastern side of the country there is a need to improve road infrastructure which is erratic and unplanned, water supply which has insufficient capacity to meet even current demands, sanitation which is currently restricted to on-site facilities and storm water drainage which is primarily an open drain system. Given the strategic location and the growth potential of SJM, fast-tracking the development of the town in accordance with the Structure Plan and the LAP is an appropriate intervention to be supported by UIP. Improvement of the existing water supply system and planning for an additional water source capacity and sanitation improvements were seen by the PPTA 7630 to be the most important priorities. 54. In addition, SJM has recently been designated as a District Municipality and Deothang, a nearby town, has also been incorporated with SJM as part of the new District Municipality. 55. Project Information. The Royal Government of Bhutan has identified water supply and sanitation infrastructure improvement as the priority works to be undertaken to improve the urban life of the SJM. The Asian Development Bank (ADB) has committed to support the preparatory works for the water supply and sanitation infrastructure works for this town in preparation for ADB‘s consideration of future support. Accordingly, planning, investigation, due diligence and engineering designs for the water supply and sanitation infrastructure works for this town will be undertaken under the forthcoming ADB loan. 56. Objective. The primary objective of engaging this Consultancy service is to assist the Royal Government of Bhutan in planning and designing of water supply, waste water and sanitation infrastructure in the SJM. The proposed infrastructures will be subjected to technical, economic and financial evaluations, and, environmental and social safeguards due diligence. The designs will include plans to avoid and/or mitigate environmental and social impacts. The designs will also ensure that the infrastructures will be climate change responsive. The main basis for the detailed planning, designing and implementation of the essential urban infrastructures in SJM will be its Structural Plan and Local Area Plans. 57. Scope of the Consultancy Services. The tasks the consulting firm will be required to perform under this assignment include, but not necessarily be limited to, the following: (i) Preliminary tasks (a). Collection and review of available plans, reports, drawings, data, etc.

(b). Field assessment of the project site, consultation with the relevant project officials and other stakeholders. (c). Identify data gaps and then identify further survey and investigation requirements. (d). Review and scope the project components/packages (e). Review land requirement and acquisition issues (f). Carry out environmental and social safeguards due diligence appropriate to the proposed project. (ii) Surveys, investigations and considerations (a). Water Supply Scheme Review the currently existing as well as newly identified water source and intake sites, and undertake any further necessary investigation works for any alternative sources. Study raw water characteristics, treatment requirements, prevailing standards Review existing water treatment processes, use of chemicals and energy Review quality of treated water, efficiency of O&M, environmental issues and problems Review existing and proposed pipe materials for transmission mains and distribution network, age, characteristics, standards of accessories, O&M activities Study the topography of the project area vis-à-vis pressure zones, hydraulic zones Study the prevailing as well as future procedure and associated measuring devices and metering systems for billing and rate collection (b). Sewerage System Study sewer zones vis-à-vis topography of the project area Study suitability of sewer pipe materials, age, characteristics and capacities Study existing manhole characteristics, material of construction and other ancillary structures Study existing and proposed mode of house connections Review O&M activities for sewer networks and manholes Study sanitation condition in semi-urban/fringe areas and community toilet facilities, laboratory facility Review any siltation/blockage problem and events of sewer flooding Review/study outfall locations, water quality at outfall locations, standards for discharge of treated effluent, environmental impacts (c). Site and Alignment Surveys Site and alignment surveys shall be done only by Total Station. All sites for various proposed utilities should be duly fixed by three-point-referencing method. All major existing features on the site should be captured including underground utilities if any. Whole set of alignment and level surveys with various details should be undertaken for the purpose of carrying out detailed engineering designs of different sub-projects and for laying of water mains, sewers, etc. Temporary Bench Marks (TBMs) should be fixed at various corners of the project area transferring level from the established and authorized GTS bench mark. Necessary geo-technical investigations should be carried out along the pipelines at the water treatment plant site, pumping stations, reservoir sites, proposed waste water treatment plant site, etc. to identify the sub-soil conditions and water table and also to determine the bearing capacity of the foundation soil.. The consultant shall also carry out investigations for construction materials, different borrow areas and materials to establish their suitability. Water Source Study – The consultant shall review the currently identified water source and intake point meant particularly to supply water to both Deothang and SJM towns, and recommend any additional hydrological/hydrogeological investigations required to provide a

more sustainable and cost-effective water source that will minimize water transmission distance as well as treatment requirements. A Provisional Sum is provided for any such investigation works that are agreed by the Client. The consultant shall establish arrangements for regular measurement of the water supply source over at least a 12 month period. (d). Water and Waste Water Quality Survey - The consultant shall advise and assist the Client in raw water quality surveys and in determining the test requirements of raw water from the proposed/potential candidate sources. (e). Prepare base map / strip plan of the project area showing the water and sewer pipeline corridors, utility services (both above and below ground level), trees, electric poles, telephone poles, water pipeline, sewer line, bridges, culverts, junctions, adjoining land use, encroachment etc. Digitize these data/information for computer storage. (f). Preparation of Design Concept Plan and Design Criteria – The Consultant shall prepare concept plan and design criteria for typical sub-components under each component of the project. The intent of the concept plan will be to provide a sound planning basis and finalize the criteria for detailed engineering design under each subproject. Considering the category of works under each component, separate concept plan will be prepared for (i) water supply works including Intake and WTP, and (ii) sewerage and sanitation works including sewage treatment plant (STP). (g). Prepare detailed engineering designs for each sub-component based on the approved design concept and criteria. Necessary design briefs shall be prepared to substantiate the engineering designs. (h). Prepare cost estimates - Detailed estimates of both capital costs and O&M costs shall be prepared for each sub-component of the project. (i). Prepare detailed working drawings in international standard using CAD. The drawings should contain all the details required for execution of the project. (j). Carry out studies for environmental clearance requirement as per the prevailing practices and guidelines of the client government, and assist the Client by providing the data required like environmental clearance required, forest clearance required with numbers of trees to be felled, etc. (k). Carry out environmental and social safeguards due diligence appropriate to the proposed project. (l). Revise IEE and EMP based on detailed design and ensure these are included in bidding and contract documents (m). Conduct economic analysis and sensitivity test for the project. 58. Sequencing of Reporting and Submittals. The project preparation activities will be split into stages as outlined below. Each stage will cover a set of activities and shall be followed with a detailed report in respect of each stage. Time schedule in respect of all such activities will be indicated. Consultant shall be required to complete, to the satisfaction of the client, all the different stages of study with the timeframe indicated in the schedule of submission. Stage I: Inception Report 59. A comprehensive inception report shall cover the following:- (i) Understanding of the project components, sub-components, initial activities undertaken and findings/observations; (ii) Issues and constraints encountered/foreseen, if any, and steps taken/proposed to overcome the same, etc; (iii) Survey, investigations, safeguards due diligence and engineering methodologies, (iv) Work scheduling indicating various activities and resource allocations, (v) Project engineering concepts and design criteria, (vi) Quality assurance plan/proposals,

(vii) Key persons to be engaged in the project. Stage II: Preliminary Project Reports (PPR) 60. The PPR shall cover the following: (i) Baseline data, base map/strip plan of the project area showing preliminary layout plans of various project sub-components; (ii) Preliminary engineering designs and costing of each project sub-component – this should include representative drawings (plans, elevations, cross-sections of the proposed infrastructures), design briefs highlighting design parameters, standards, design data, design horizon, design assumptions and limitations, typical design calculation of design of relevant components and structures, etc; (iii) Initial environmental and social due diligence activities undertaken. (iv) Preliminary safeguards due diligence reports highlighting all significant environmental and social impacts foreseen, both positive and negative, from each of the project sub-components and suggested / recommended mitigation measures to be incorporated into the designs; (v) Preliminary cost estimation for each project sub-component. (vi) Suggested/recommended implementation methodology for each project sub-component. (vii) Detailed technical specifications for each project sub-components. (viii) Contract packaging plan for each of the project sub-component (ix) Project implementation schedule and fund disbursement plan (x) Quality Assurance plans for each project sub-component (xi) Operation and maintenance pans for each project sub-component (xii) Economic analysis of each project sub-component. (xiii) Any issues / constraints and recommended measures to overcome the same. 61. In a nutshell, the preliminary project report shall cover the points mentioned above which need approval of the client for further detailed project preparation. Stage III: Draft Final Report 62. Upon approval of the Preliminary Project Report by the Client, the draft Final Report (DFR) of the project shall be prepared incorporating the modification and correction suggested by the Client. The DFR shall include BoQ, Cost-Estimates, Technical Specifications, revised safeguard documents, and Standard Bidding Document Stage IV: Final Report 63. Upon approval of the draft Final Report by the Client, the Final Report of the project shall be prepared incorporating the modification and correction suggested by the Client. The Final Report shall include complete set of Tender Documents. 64. Services and Facilities to be provided by the Client. The department shall provide the facilities like topographical maps and detailed statistics of the area depending on their availability. Further, the Client will also liaise with the relevant departments/agencies for collection of relevant data / information required by the consultant. 65. The financial proposal of the consultant will be deemed to be inclusive of all other incidental costs to the survey and preparation of the projects reports. 66. Person-month schedule of Key Personnel. The consulting firm shall deploy suitable and adequate personnel for the work. The minimum qualification of the key personnel / specialist

and their specific terms of reference are provided in the tables in Section VI, C. Consulting Services, Para 47. 67. Schedule of Reports/Submittals. The consultants shall furnish to the client the following reports and documents. All reports and documents shall be in English. Sl. No.

Schedule of Reports /Submittals No. of copies Timeframe

1 Inception report 3 Copies 15 days from the date of start 2 Preliminary Project Report (PPR) 3 Copies 60 days from the date of start /

approval of the Inception Report 3 Draft Detailed Design Report (Draft DDR) 3 Copies 30 days from the date of approval of

the PPR 4 Final Detailed Design Report (Final DDR)

including detailed cost-estimates. 5 copies (Plus Soft Copy of the complete set in a CD)

30 days from the date of receipt of the client‘s comments on the draft DDR.

5 Tender Document (including BoQ, Technical Specifications, Tender Drawings, etc.)

7 copies plus soft copies in a CD

15 days from the date of submission of the Final DDR.

TOR for Planning, Surveys, Investigations and Design of Water Supply, Sanitation, Roads and Drainage and Solid waste Infrastructure for Rinchenthang Township, Nganglam. 68. Background. The town of Nganglam is experiencing rapid expansion, yet has not adequately invested in urban infrastructure. Nganglam‘s investment plan identifies urban expansion to the planned new Rinchenthang town with water supply and urban transport as priority infrastructure needs. 69. The present Nganglam town is a small strip of roadside development under the Nganglam Dungkhag (sub-district) under Pemagatshel Dzongkhag (District) in the south-eastern part of Bhutan. There is a new cement plant, with a capacity of 4,100 tonnes/day, nearing completion which is expected to be commissioned by early 2012 and a polymer bag plant proposed to service the cement factory needs. In addition, an 1,800 MW hydro-electric plant located about 40 km from Nganglam is currently in the planning process. 70. Nganglam has great potential for growth especially with respect to the proposed industrial development, the new second east-west transnational highway and the Gyalposhig-Nganglam national highway, which are in progress, will connect this town to other towns and cities of Bhutan internally. However, the existing Nganglam town has limited space for further development and its location close to the cement factory is likely to result in some environmental impact. Therefore, the Government has decided to relocate the present township to Rinchenthang, a new location about 6.5 km away. The proposed new township needs to be provided with all basic urban infrastructures and service facilities such as, but not limited to, road network, drainage, water supply, wastewater management, electrical and telecommunication services and solid waste management. 71. Project Information. Given the potential for development of Nganglam, there is a clear requirement for supporting infrastructure development for the new town – albeit there are outstanding challenges that the administration will need to address before the concept outlined in the Structure Plan can be achieved. The ADB PPTA Inception Mission in July 2011 concluded that further planning and detailed design of infrastructure in Nganglam was required before supporting any physical infrastructure development. Among priority considerations include the demarcation and digitisation of the plot boundaries in the proposed new town.

72. Objective. The primary objective of engaging this Consultancy service is to assist the Royal Government of Bhutan in planning and designing of essential urban infrastructures comprising mainly of road network, water supply, waste water and sanitation infrastructure in the new town of Rinchenthang, Nganglam. The proposed infrastructures will be subjected to technical, economic and financial evaluations, and, environmental and social safeguards due diligence. The designs will include plans to avoid and/or mitigate environmental and social impacts. Consistent with the Environmental Assessment and Review Framework and Resettlement Framework. The designs will also ensure that the infrastructures will be climate change responsive. The basis for the detailed planning, designing and implementation of the essential urban infrastructures in Rinchenthang town will be its Local Area Plan. 73. Scope of the Consultancy Services. The tasks the consulting firm will be required to perform under this assignment include, but not necessarily be limited to, the following: (i) Preliminary tasks (a) Collection and review of available plans, reports, drawings, data, etc.; (b) Field assessment of the project site, consultation with the relevant project officials and other stakeholders; (c) Identify data gaps and then identify further survey and investigation requirements; (d) Review and scope the project components/packages; (e) Review land requirement and acquisition issues; (f) Prepare Quality Assurance Plan; (g) Prepare and update Project Implementation Plan; and (h) Carry out environmental and social safeguards due diligence appropriate to the proposed project. (ii) Surveys, investigations and considerations (a) Water Supply Scheme Review the currently identified water source and intake sites, and undertake any further necessary investigation works for any alternative sources; Raw water characteristics, treatment requirements, prevailing standards; Water treatment processes, use of chemicals and energy; Quality of treated water, efficiency of O&M, environmental issues and problems; Pipe materials for transmission mains and distribution network, age, characteristics, standards of accessories, O&M activities; Topography of the project area vis-à-vis pressure zones, hydraulic zones; Storage capacity and type of structures (underground/overhead tanks, clear water reservoirs), as well as adequacy in terms of hydraulic control and reserve capacity; and Procedure and associated measuring devices and metering systems for billing and rate collection. (b) Sewerage System Sewer zones vis-à-vis topography of the project area; Pipe materials, age, characteristics and capacities; Manhole characteristics, material of construction and other ancillary structures; Mode of house connections; O&M activities for sewer networks and manholes; Sanitation condition in semi-urban/fringe areas and community toilet facilities, laboratory facility; Siltation/blockage problem and events of sewer flooding; and

Outfall locations, water quality at outfall locations, standards for discharge of treated effluent, environmental impacts. (c) Drainage System Natural drainage pattern, basin and sub-basin delineation vis-à-vis existing drainage zones; Rainfall patterns and rainfall data; Flood-prone area, flooding problems and frequency of flooding; Existing drain sections, material of construction, characteristics, capacities; Inlet arrangements; Level of siltation, blockage and O&M activities; and Condition of outfalls, seasonal variation in water levels, HFL. (d) Road Systems Existing/proposed road network – road network hierarchy, horizontal and vertical alignments, junctions and intersections, cross-sectional elements, pedestrian walkways, parking bays, etc.; Present and future traffic loading, traffic pattern and traffic growth; Road safety issues, accident prone areas, accident data; Inventory and condition of cross-drainage structures and causeways; and Roadside drainage and cross-drainage systems. (e) Site and Alignment Surveys Site and alignment surveys to be done only by Total Station. All sites for various proposed utilities should be duly fixed by three-point-referencing method. All major existing features on the site should be captured including underground utilities if any. Whole set of alignment and level surveys with various details should be undertaken for the purpose of carrying out detailed engineering designs of different sub-projects and for laying of water mains, sewers, storm water drains, etc. Temporary Bench Marks (TBMs) should be fixed at various corners of the project area transferring level from the established and authorized GTS bench mark. Demarcation and digitization of the plot boundaries within the new township. Necessary geo-technical investigations should be carried out along the pipelines and road alignments, at the water treatment plant site, pumping stations, reservoir sites, proposed waste water treatment plant site, etc. to identify the sub-soil conditions and water table. This will include digging test pits and conducting relevant tests at least 1 m below the underside of the lowest pavement layer or up to rock level, whichever is less wherever pavement condition changes or at 2 km intervals whichever is less. Conduct soil tests e.g. gradation test (IS 2720 part IV), Atterberg limits, field density, moisture content, shrinkage limit test (if required), and deleterious constituents as per relevant IRC standard. Representative CBR tests shall also be conducted as per IRC:37 on the existing sub-grade in alternative kms of the proposed road alignments. The consultant shall also carry out investigations for construction materials, different borrow areas and materials to establish their suitability. Water Source Study – The consultant shall review the design of the water intake currently being proposed to supply water to the new Rinchenthang town and recommend any additional hydrological/hydrogeological investigations required to provide a more sustainable and cost-effective water source that will minimize water treatment requirements. A Provisional Sum is provided for any such investigation works that are agreed by the Client. The consultant

shall establish arrangements for regular measurement of the water supply source over at least a 12-month period. (iii) Water and Waste Water Quality Survey - The consultant shall advise and assist the Client in raw water quality surveys and in determining the test requirements of raw water from the proposed/potential candidate sources. (iv) Prepare base map / strip plan of the project area showing road corridor width, utility services (both above and below ground level), trees, electric poles, telephone poles, water pipeline, sewer line, bridges, culverts, junctions, adjoining land use, encroachment etc. Digitize these data/information for computer storage. (v) Preparation of Design Concept Plan and Design Criteria – The Consultant shall prepare concept plan and design criteria for typical sub-components under each component of the project. The intent of the concept plan will be to provide a sound planning basis and finalize the criteria for detailed engineering design under each subproject. Considering the category of works under each component, separate concept plan will be prepared for (i) water supply works including WTP, (ii) sewerage and sanitation works including STP, (iii) storm water drainage system, and (iv) road works including drainages. (vi) Prepare detailed engineering designs for each sub-component based on the approved design concept and criteria. Necessary design briefs shall be prepared to substantiate the engineering designs. (vii) Prepare cost estimates - Detailed estimates of both capital costs and O&M costs shall be prepared for each sub-component of the project. (viii) Prepare detailed working drawings in international standard using CAD. The drawings should contain all the details required for execution of the project. (ix) Carry out studies for environmental clearance requirement as per the prevailing practices and guidelines of the client government, and assist the Client by providing the data required like environmental clearance required, forest clearance required with numbers of trees to be felled, etc. (x) Carry out environmental and social safeguards due diligence appropriate to the proposed project. (xi) Prepare environmental monitoring plan (xii) Conduct economic analysis and sensitivity test for the project. 74. Sequencing of Reporting and Submissions. The project preparation activities will be split into stages as outlined below. Each stage will cover a set of activities and shall be followed with a detailed report in respect of each stage. Time schedule in respect of all such activities will be indicated. Consultant shall be required to complete, to the satisfaction of the client, all the different stages of study with the timeframe indicated in the schedule of submission. Stage I: Inception Report 75. A comprehensive inception report shall cover the following:- (i) Understanding of the project components, sub-components, initial activities undertaken and findings/observations; (ii) Issues and constraints encountered/foreseen, if any, and steps taken/proposed to overcome the same, etc.; (iii) Survey, investigations, safeguards due diligence and engineering methodologies; (iv) Work scheduling indicating various activities and resource allocations; (v) Project engineering concepts and design criteria; (vi) Quality assurance plan/proposals; and (vii) Key persons to be engaged in the project.

Stage II: Preliminary Project Reports (PPR) 76. The PPR shall cover the following: (i) Baseline data, base map/strip plan of the project area showing preliminary layout plans of various project sub-components; (ii) Preliminary engineering designs and costing of each project sub-component – this should include representative drawings (plans, elevations, cross-sections of the proposed infrastructures), design briefs highlighting design parameters, standards, design data, design horizon, design assumptions and limitations, typical design calculation of design of relevant components and structures, etc.; (iii) Initial environmental and social due diligence activities undertaken; (iv) Preliminary safeguards due diligence reports highlighting all significant environmental and social impacts foreseen, both positive and negative, from each of the project sub-components and suggested/recommended mitigation measures to be incorporated into the designs; (v) Preliminary cost estimation for each project sub-component; (vi) Suggested/recommended implementation methodology for each project sub-component; (vii) Detailed technical specifications for each project sub-components; (viii) Contract packaging plan for each of the project sub-component; (ix) Project implementation schedule and fund disbursement plan; (x) Quality Assurance plans for each project sub-component; (xi) Operation and maintenance pans for each project sub-component; (xii) Economic analysis of each project sub-component; and (xiii) Any issues / constraints and recommended measures to overcome the same. 77. In a nutshell, the preliminary project report shall cover the points mentioned above which need approval of the client for further detailed project preparation. Stage III: Draft Final Report 78. Upon approval of the Preliminary Project Report by the Client, the draft Final Report (DFR) of the project shall be prepared incorporating the modification and correction suggested by the Client. The DFR shall include BoQ, Cost-Estimates, Technical Specifications and Standard Bidding Document

Stage IV: Final Report 79. Upon approval of the draft Final Report by the Client, the Final Report of the project shall be prepared incorporating the modification and correction suggested by the Client. The Final Report shall include complete set of Tender Documents. 80. Services and Facilities to be provided by the Client. The department shall provide the facilities like topographical maps and detailed statistics of the area depending on their availability. Further, the Client will also liaise with the relevant departments/agencies for collection of relevant data / information required by the consultant. 81. The financial proposal of the consultant will be deemed to be inclusive of all other incidental costs to the survey and preparation of the projects reports. 82. Person-month schedule of Key Personnel. The consulting firm shall deploy suitable and adequate personnel for the work. The minimum qualification of the key personnel/specialist and their specific terms of reference are provided in the tables in Section V, C. Consulting Services, para. 36. 83. Schedule of Reports/Submissions. The consultants shall furnish to the client the following reports and documents. All reports and documents shall be in English. Sl. No.

Schedule of Reports /Submittals No. of copies Timeframe

1 Inception report 3 Copies 15 days from the date of start 2 Preliminary Project Report (PPR) 3 Copies 60 days from the date of start /

approval of the Inception Report 3 Draft Detailed Design Report (Draft

DDR) 3 Copies 30 days from the date of approval

of the PPR 4 Final Detailed Design Report (Final

DDR) including detailed cost-estimates. 5 copies (Plus Soft Copy of the complete set in a CD)

30 days from the date of receipt of the client‘s comments on the draft DDR.

5 Tender Document (including BoQ, Technical Specifications, Tender Drawings, etc.)

7 copies plus soft copies in a CD

15 days from the date of submission of the Final DDR.