MindMaps for Visio - oneassist.de · MindMaps for Visio Manual Table of Contents MindMaps for Visio...

MindMaps for Visio

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oneAssist GmbH | Wielandstraße 1-2 | D-10625 Berlin

www.oneassist.de | Tel: +49 (30) 375 92050 | Fax: +49 (30) 375 92051 | [email protected]

MindMaps for Visio Manual

Table of Contents

MindMaps for Visio ................................................................................................................................................. 1

About MindMaps for Visio ............................................................................................................................... 2

System Requirements ......................................................................................................................................... 2

Features (Standard Edition) .............................................................................................................................. 3

Auto-Connect Legend Shapes .................................................................................................................... 3

Add Topics via Keyboard .............................................................................................................................. 4

Drag & Drop Topics ....................................................................................................................................... 5

Circular Layout .................................................................................................................................................. 7

Rich Text Notes ................................................................................................................................................ 8

Full compatibility ............................................................................................................................................. 8

Quick Attachments.......................................................................................................................................... 9

Quick Links ....................................................................................................................................................... 10

Multi-Language Support ............................................................................................................................ 12

Extended Word Export ................................................................................................................................ 12

Style & Color Inheritance ........................................................................................................................... 12

Path & Branch Selection ............................................................................................................................. 13

Mind Mapping Rules Validation .............................................................................................................. 14

Import ................................................................................................................................................................ 14

Licensing ........................................................................................................................................................... 15

Features (Professional Edition) ...................................................................................................................... 16

SharePoint Website & List Creation ....................................................................................................... 16

Summary ............................................................................................................................................................... 17

Contact Information .......................................................................................................................................... 17

http://www.oneassist.de/

mailto:[email protected]

MindMaps for Visio

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About MindMaps for Visio

The MindMaps for Visio add-in was created to extend the brainstorming functionality

provided by Microsoft Visio 2010 and 2013. It activates automatically when the user

creates or opens a diagram based on Visio’s build-in brainstorming template.

System Requirements

- Microsoft Visio 2010 or 2013

- Microsoft Visio 2010 or 2013 Professional for the mind mapping rules validation

- .NET Framework 4



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Features (Standard Edition)

Auto-Connect Legend Shapes

If an annotation shape from the “Legend Shapes“ stencil is dropped or moved on a

topic shape it will be connected to the topic shape automatically. It now moves along

when topic shape is moved.

Left: An idea shape is dropped on a main-topic shape.

Right: The idea shape is now connected to the main-topic shape and moves along when

the main-topic is moved. The idea shape can be freely positioned relative to the main-

topic.

To replicate this behavior without MindMaps for Visio the user would have to move

the legend shape’s control point manually to a connection point of the topic shape.

The brainstorming template comes with 23 different legend shapes.

The brainstorming template’s “Legend Shapes” stencil.



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Add Topics via Keyboard

New topics can be added with a single stroke of the keyboard. Using the keyboard

speeds up the creation of large mind maps significantly.

To add a new main topic to the page press ENTER with no shape selected.

To add a new sub-topic select a topic or main-topic shape and press ENTER.

To add a new peer-topic select a topic shape and press BACKSPACE. If you select a

main-topic the peer-topic will also be a main-topic.

Top left: Pressing ENTER on an empty page will add the first main-topic shape.

Top right: Pressing ENTER while selecting the main-topic will add the first sub-topic to

the main-topic.

Bottom left: Pressing ENTER again while selecting the sub-topic will add further sub-

topics.

Bottom right: Pressing BACKSPACE while selecting the first the sub-topic will add peer-

topics to the sub-topic.



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Drag & Drop Topics

New sub-topics can be added by dragging the master shape from the “Brainstorming

Shapes” stencil and dropping it on an existing topic or main-topic shape. The new

topic will be added as a sub-topic automatically.

Left: Dropping a topic shape on a main-topic shape.

Right: The topic was automatically added as a sub-topic to the main-topic.



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Moving an existing topic shape on another topic will make the first shape’s branch a

sub-branch of the second shape.

Top: Mind map with one main-topic and five topics.

Middle: Dragging and dropping “Topic 3” on “Topic 1”.

Bottom: “Topic 3” is now a sub-topic of “Topic 1”.



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Circular Layout

Topic shapes are arranged in a circular pattern starting at the one o’clock position

and automatically increased radius with every full rotation. Sub-topic shapes are

positioned on a half circle in the current layout direction. Connections are only made

to the left and right sides of the topic shapes, not all around the shapes.

Top: Ten topic shapes automatically arranged by Visio.

Bottom: Ten topic shapes automatically arranged in a clock face pattern by MindMaps for

Visio.



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Rich Text Notes

The editor window can be used to add rich text notes and links to local files to all

shapes and pages. It also offers a fast and easy way to edit the shape’s text. The

editor offers a standard range of formatting options. Spellchecking can be optionally

activated.

Above: The rich text editor window containing the text.

Full compatibility

Brain storming diagrams created without MindMaps for Visio are fully compatible and

editing can continue seamlessly after the installation of MindMaps for Visio.

Mind maps created with the help of MindMaps for Visio can be opened and edited by

users without the add-in. Merely the rich text notes of the shapes cannot be viewed

or edited by these users.



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Quick Attachments

Using the editor window multiple files can be added as attachments to the shapes in

one quick step. A super tooltip displays a list of all attached files.

Left: The highlighted multiple files selection button.

Right: The super tooltip displaying the paths of three attached files when the mouse

cursor hovers above the number of hyperlinks.



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Quick Links

Instead of dragging and attaching connectors, topic shapes can be connected via a

simple click of a ribbon button.

Top: The two shapes “Topic 1” and “Topic 2” are selected.

Bottom: After clicking the “Create connection” button on the MindMaps for Visio ribbon

tab a connection was added between “Topic 1” and “Topic 2”.



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Also multiple topic shapes can be connected via an association just as easily.

Top: The three shapes “Topic 2”, “Topic 4” and “Topic 6” are selected.

Bottom: After clicking the “Create associations” button on the MindMaps for Visio ribbon

tab associations between the three shapes were added.



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Multi-Language Support

The add-in adjusts its user-interface in accordance to the language of the operating

system. The currently supported languages are English and German.

Extended Word Export

Exporting the mind map to Microsoft Word will generate an elaborate document

containing an image of the diagram and the data of all shapes. This contains the rich

texts, the hyperlinks, data of associated annotations and relationships between the

topics.

Style & Color Inheritance

The Visio brainstorming template offers 7 different styles that can be applied to the

topic shapes via the “Diagram Style” option on the “BRAINSTORMING” ribbon tab.

Choosing a style will only affect shapes in the diagram. When additional topics are

added they will be set to the default style. Activating the MindMaps for Visio “Shape

Inheritance” feature will automatically set the style of newly added sub-topics to the

same style as the topic or main-topic they are added to.

Microsoft Visio offers a variety of color themes, called “Shape Styles” on the “HOME”

ribbon tab that allow the user to quickly change the look and feel of the mind map.

Again the selected style will only affect present shapes. Activating the MindMaps for

Visio “Color Inheritance” feature will automatically set the style of newly added sub-

topics to the same style as the topic or main-topic they are added to.

Left: Adding a sub-topic shape to a main-topic shape will give it the default design.

Right: Changing the color theme of the main-topic shape and activating the MindMaps for

Visio “Color Inheritance” and “Shape Inheritance” features will make the next topic shape

automatically look like the main-topic shape.



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Path & Branch Selection

With a single click a full path starting at the currently selected topic and ending at the

main-topic or all the sub-topics of the currently selected topic can be selected,

creating an easy way to apply color and font styles to a whole branch within your

mind map.

Top: A mind map with one main-topic and nine topics.

Middle: After selecting “Topic 9” and clicking the “Select Path” button on the MindMaps

for Visio ribbon tab the path to the main-topic is selected.

Bottom: Using the build-in Visio “Shape Styles” menu a single click changes the theme of

all selected shapes.



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Mind Mapping Rules Validation

Using the integrated rule validation engine mind mapping rules can be checked via

the ribbon menu. These rules include checking the number of main-topics, checking

for unconnected shapes, for topics lacking text or connections having text.

While the “Restrict Main Topics” button is active it is not possible to add more than

one main-topic to each page of the document.

Above: After clicking the “Validate” button on the MindMaps for Visio ribbon tab the

“ISSUES” window opens and displays a list of validation errors on the current page.

Import

The import feature helps you to migrate from other Mind Mapping software. Simply

import the Mind Map structure of Mindjet (save as *.xmmap), FreeMind (save as

*.mm) or XMind (export to FreeMind as *.mm) files.



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Licensing

MindMaps for Visio requires a valid license key to operate. If no license key is provided

all functionality will be disabled and a message informs the user of the missing

license key at the startup of Visio.

License keys can be obtained from oneAssist. We offer two different types of licenses.

The Personal License is valid for one machine only while the Company License is valid

for a whole domain of machines.

When ordering a license key from oneAssist please provide your domain name and

your machine name, if you are purchasing a Personal License. The licensing window

accessible from the MindMaps for Visio ribbon tab will inform you about the status of

your license key and provide you with your domain and machine names.

Above: After clicking the “Licensing” button on the MindMaps for Visio ribbon tab the

“Licensing” window opens and displays your current license key and information about

your machine.



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Features (Professional Edition)

SharePoint Website & List Creation

Simply design your new SharePoint site structure as an intuitive mind map. Easily add

lists and libraries. When you are finished the structure is automatically created on

your SharePoint server with the push of a button - instantly ready for you and your

team. Comprehensive SharePoint knowledge is not required. Both, local installations

of SharePoint and Microsoft’s SharePoint Online service, are supported.

Activating the SharePoint Design Mode on the MindMaps for Visio ribbon tab will

display additional SharePoint properties in the editor window.

The main topic of your mind map now becomes the entry point for creating website

structures on your SharePoint server. Every subtopic will become a website and every

legend connected to a topic will become a list or library.

The text of a shape is used as the website or list title. You can not only enter a

description but also choose the templates that are used to create websites and lists.

For a website you can also select a language. Please note that only languages

installed on your SharePoint server will allow the creation of new websites.

Using the import feature you can read your existing SharePoint structure and

continue editing it at any time. For technical reasons you cannot change the template

and language settings of existing websites and lists.

MindMaps for Visio can be used to create and edit structures only. For security

reasons no objects are deleted from your SharePoint server, even if you delete

elements from the corresponding mind map.



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Summary

All described features support the user in the faster creation of correct mind maps

while not restricting him or her by forcing the creation of a valid diagram or disabling

parts of the existing Visio brainstorming functionalities.

The Professional Edition of MindMaps for Visio gives you a powerful and simple tool to

administrate your SharePoint Website structure in no time at all.

Contact Information

oneAssist GmbH

Wielandstraße 1-2

D-10625 Berlin

www.oneassist.de

[email protected]

Tel.: +49 (30) 375 92050

Fax: +49 (30) 375 92051





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