MILFORD BOARD OF EDUCATION · 2020. 8. 19. · 38) Williams, Cameron* - Junior High, Boys Golf,...
Transcript of MILFORD BOARD OF EDUCATION · 2020. 8. 19. · 38) Williams, Cameron* - Junior High, Boys Golf,...
MILFORD BOARD OF EDUCATION Regular Board Meeting - Agenda
August 20, 2020
7:00 p.m. - Regular Board Meeting
IMPORTANT VIEWING INFORMATION: This meeting can be viewed LIVE in the following ways:
Direct Live Stream Link: https://icrctv.com/video/milford-board-education-82020 ICRC’s Milford Schools’ page: https://icrctv.com/community/milford-schools Spectrum Cable: channel 15 Cincinnati Bell Fioptics: channel 845
A. Call to Order
Roll Call
B. Pledge of Allegiance
C. Approval of the Agenda Roll Call
D. Approval of Minutes
1. Regular Board Meeting July 16, 2020 (Attachment) 2. Special Board Meeting August 4, 2020 (Attachment)
Roll Call
E. Public Participation
A. Treasurer’s Reports - Mr. Brian Rabe A. Approval of Financial Reports for the month ending July 31, 2020 (Attachment)
a. The following reports were submitted for the committee’s review: i. Financial Summary Report
ii. Historical Comparison Report iii. Investment Report iv. Review Appropriation Summary Report for General Fund v. Revenue Expenditure Report
vi. Bank Reconciliation B. Purdue Lawsuit (Attachment)
C. Donation - Clermont Soil & Water Conservation District (Attachment)
D. Approval of transfer of funds:
a. From: OHSAA Tournaments $776.83 To: General Fund. b. From General Fund $776.83 to Athletics
Roll Call
B. Superintendent - Mr. John Spieser
A. Items for Approval for the Superintendent a. Return to Learning b. Approval of the following policies
1. ACA/ACAA Nondiscrimination on the Basis of Sex/Sexual Harassment (Attachment)
2. AC Nondiscrimination (Attachment) 3. AFC-1 Evaluation of Professional Staff (Attachment) 4. EBEA Use of Face Coverings (Attachment)
Roll Call
A. Informational Items for the Superintendent a. First Reading of the following policies
1. IGDJA-R Drug Testing of Students in Athletics and Extracurricular Activities (Attachment)
2. JED Student Absences and Excuses (Attachment) 3. JEGA Permanent Exclusion (Attachment) 4. JF Student Rights and Responsibilities (Attachment) 5. JFCF Hazing and Bullying (Attachment) 6. JFCF-R Hazing and Bullying - Regulation (Attachment) 7. JG Student Discipline (Attachment)
8. JGD Student Suspension (Attachment) 9. JGDA Emergency Removal of Student (Attachment) 10. JGE Student Expulsion (Attachment)
C. Human Resources - Mr. John Spieser
A. Approval of Memorandum of Understanding - COVID-19 (Attachment)
B. Approval of the following Administrative Resignations: 1) Dunn, Robert - Director of Technology and Innovation, effective 7/31/20
C. Approval to hire the following Administrator:
1) Dunn, Robert - Assistant Superintendent of Teaching, Learning & Innovation, 3 year contract, effective 8/1/20, $115,260 (salary remains the same) (replacement)
D. Approval to name Caitlin Drescher Interim Director of Extended Day effective
8/1/20, $55,000
E. Approval of $65 stipend for personal cell phone use for the following Administrator: 1) Davie, Lynsa - effective 8/1/20
F. Approval to pay Ruth Brothers summer hours for ESY services, not to exceed six
hours
G. Approval of Certified One Year Contract Recommendation for the 2020-2021 school year: 1) Savitz, Sara
H. Approval of Certified Resignations for the following employees:
1) Bright, Amanda - High School, Math Teacher, effective 7/24/20 2) Donahue, Cheryl - Mulberry Elementary, Reading Tutor, effective 8/3/20 3) Jacobs, Matthew - High School, Special Education Teacher, effective
8/10/20 4) Teski, Kathy - High School, Chemistry Teacher, for the purpose of
retirement, effective 9/1/20 5) Yee, Sylvia - Smith Elementary, Teacher, for the purpose of
retirement, effective 9/1/20
I. Approval to hire the following certified employees for the 2020-21 school year: 1) Gigliotti, Diane* - High School, Special Education Teacher,
(replacement), BA+, $43,598 2) TBD* - High School, Chemistry Teacher (replacement)
J. Approval of Reading Tutor Recommendations for the 2019-2020 school year, 171-day contract, 3 hours per day, $25/hour: (replacements) 1) Back, Danielle - Meadowview Elementary 2) Mitchell, Jessica - McCormick Elementary 3) Poe, Allison* - Mulberry Elementary 4) Ryan, Devin - Meadowview Elementary 5) Skorcz, Allison - Pattison Elementary
All marked with an * still need paperwork and/or
background checks and/or permit.
K. Approval of Sabbatical Leave for the following certified employee for the first semester of the 2020-21 school year: 1) Kasper, Karen - Seipelt Elementary, Art Teacher
L. Approval of exempt personnel employee recommendations:
1) Jeffcott-Pera, Michelle - District Mental Health Interventionist, 195 day contract, effective 8/14/20, $45,000
M. Approval of summer hours for Junior High and High School secretaries:
1) Grimes, Angie - not to exceed 20 hours (Junior High) 2) Perkins, Judy - additional 4.75 hours (High School)
N. Approval of Classified Resignations:
1) Ackermann, Lori - Teacher Aide, Preschool, effective 8/14/20 2) Craycraft, Susan - Food Service Worker Cashier, McCormick Elementary,
effective 7/22/20 3) Dobrowolski, Jacob - Extended Day Caregiver, effective 7/21/20 4) Jeffcott-Pera, Michelle - Teacher Aide, Pattison Elementary, effective
8/4/20 5) Johnston, Joseph - Food Service Worker, Pattison Elementary, effective
8/7/20 6) Kelly, Amanda - Food Service Worker, McCormick Elementary, effective
8/6/20 7) Lindsley, Margaret - Teacher Aide, Mulberry Elementary, effective 8/3/20 8) Lyons, Cindy - Teacher Aide, High School, effective 8/12/20 9) Sauer, Penny - Substitute Food Service Worker, Wyoming High School,
effective 7/14/20 10) Stevens, Linda - Food Service Worker, McCormick Elementary, effective
7/30/20 11) Von Korff, Paula - Food Service Worker, Smith Elementary, effective
8/10/20 12) Allen, Taylor - Teacher Aide, High School, effective 8/18/20
O. Approval of Classified Hiring Recommendations for 2020-21 school year:
1) Eggleston, Megan* - Pattison Elementary, Food Service Manager, 7.5
hours/day, 181 day contract, experience 6, effective 8/24/20, $19.07/hour (replacement)
2) McKinney, Fran - Wyoming Schools, Food Service Worker, 181 day contract, experience 5, effective 8/20/20, $16.65/hour (replacement)
3) Steele, Trinisha* - Wyoming Schools, Food Service Worker, 181 day contract, experience 2, effective 8/20/20, $16.65/hour (replacement)
4) Craycraft, Sue - Substitute Food Service Worker 5) Frye, Emma - Substitute Secretary 6) Bode, Jessica* - Substitute Food Service Worker 7) Huxell, Zoe* - Substitute Food Service Worker 8) Kelly, Amanda* - Substitute Food Service Worker 9) TBD* - McCormick Elementary, Food Service Worker, 3.75 hours/day
(replacement) 10) TBD* - McCormick Elementary, Food Service Worker, 3 hours/day
(replacement) 11) TBD* - McCormick Elementary, Food Service Worker, 2 hours/day
(replacement) 12) TBD* - Extended Day Caregiver (posted for 2) (replacement) 13) TBD* - Extended Day Caregiver/Contact (replacement) 14) TBD* - High School, Teacher Aide, 7 hours/day (replacement)
All marked with an * still need paperwork and/or background checks and/or permit.
P. Move Susan Lieving from 3.5 hour teacher aide position at Milford High School
to 7 hour teacher aide position at Milford High School, hourly rate remains the same.
Q. Approval of District Supplemental Contract for Home Instruction Tutor,
@$25/hour on as needed basis: 1) Hansman, Mark
R. Approval of Athletic and Extracurricular Pupil Activity Contract
Recommendations for the 2020-21 school year: 1) Nekamp, Desiree* - High School, Cheerleading, Assistant Coach, level 5,
pay step 11 - $3784 2) Grothaus, Alan - High School, Boys Soccer, Assistant Coach, level 7, pay
step 26 - $7568 3) Price, Stephanie - High School, Girls Soccer, 50% Assistant Coach, level
7 pay step 1 - $2312.50 4) Scherrer, Heather - High School, Girls Soccer, 50% Assistant Coach, level
7, pay step 15 - $3753.50 5) Hutzel, Larry - High School, Girls Soccer, Assistant Coach, level 7, pay
step 13 - $6727
6) Johnson, Sarah* - High School, Girls Soccer, Assistant Coach, level 7, pay step 1 - $4625
7) Kuhlman, Bryant - High School, Girls Volleyball, Assistant Coach, level 7 pay step 5 - $6306
8) Lewis, Ashley - High School, Girls Volleyball, Assistant Coach, level 7, pay step 2 - $5045
9) Jackson, Mike, High School, Girls Volleyball, Assistant Coach, level 7, pay step 6 - $6306
10) Epp, Colleen - High School, Winter Cheerleading, Head Coach, level 6, pay step 1 - $3574
11) Westerkamp, Max* - High School, Boys Water Polo, Assistant Coach, level 7, pay step 1 - $4625
12) Malouff, Samantha - High School, Girls Water Polo, Assistant Coach, level 7, pay step 2 - $5045
13) Boehm, Brandon - High School, Football, Assistant Coach, level 8, pay step 3 - $6306
14) Pickett, Gregg - High School, Football, Assistant Coach, level 8, pay step 6 - $7147
15) Dooros, Gus - High School, Football, Assistant Coach, level 8, pay step 8 - $7147
16) Oney, Brandon - High School, Football, Assistant Coach, level 8, pay step 7 - $7147
17) Brenner, Jennifer - High School, Fall Cheerleading, Assistant Coach, level 5, pay step 2 - $2943
18) Brenner, Jennifer - High School, Winter Cheerleading, Assistant Coach, level 5, pay step 2 - $2943
19) Lewis, Juan* - High School, Football, 50% Assistant Coach, level 8, pay step 5 - $3573.50
20) Grippa, Joe - High School, Football, 50% Assistant Coach, level 8, pay step 4 - $3363.50
21) Nolting, Michael - High School, Bowling, Assistant Coach, level 5, pay step 2 - $2943
22) Boggs-Leavens, Lois - High School, Community Pool Supervisor, $17.50/hour
23) Caputa, Isabel - High School, Girls Tennis, Assistant Coach, level 5, pay step 2 - $2943
24) Ficklin, James - High School, Bowling, Head Coach, level 7, pay step 7- $6306
25) Frye, Emma - High School, Swimming, Assistant Coach, level 8, pay step 2 - $5886
26) Cox, Mitchell - High School, Football, 50% Assistant Coach, level 8, pay step 0 - $2522.50
27) McDonough, Chris* - Junior High, Football Coach, level 6, pay step 9 - $4414
28) Cooley, Steve - Junior High, Football Coach, position 13, level 6, pay step
7 - $4414 29) Sheldon, Peter - Junior High, 50% Football Coach, level 6, pay step 1 -
$1787 30) Facciolo, Mike - Junior High, 50% Football Coach, level 6, pay step 7 -
$2207 31) Schall, Kerry - Junior High, 50% Football Coach, level 6, pay step 0 -
$1681.50 32) Edwards, Jeffrey D. - Junior High, 50% Football Coach, level 6, pay step
6 - $2207 33) Helton, Paul - Junior High, 50% Football Coach, level 6, pay step 1 -
$1787 34) Caton, Ray - Junior High, 50% Football Coach, level 6, pay step 5 -
$2207 35) Robinson, Mike - Junior High, 50% Football Coach, level 6, pay step 9 -
$2207 36) Cooley, Jake - Junior High, 50% Football Coach, position 17, level 6, pay
step 1 - $1787 37) Shafer, Charles - Junior High, Girls Volleyball Coach, level 5, pay step 0 -
$2523 38) Williams, Cameron* - Junior High, Boys Golf, level 4, pay step 1-
$1892 39) Bryant, Nicholas - Junior High, Girls Golf, level 4, pay step 2 -
$2102 40) Schneider, Deana - Junior High, Girls Cross Country Coach, level 5, pay
step 7 - $3574 41) Uehlein, Kari - Junior High, Fall Cheerleading Coach, level 4, pay step 0 - $1682 42) Hodge, Corey - Junior High, 50% Fall Cheerleading Coach, level 4, pay
step 0 - $841 43) Hershey, Mariah - Junior High, 50% Fall Cheerleading Coach, level 4, pay
step 0 - Salary $841 44) Atkins, Kiley* - Junior High, Competition Cheerleading Coach, level 5,
pay step 3 - $3153 45) Owen, Marie - Junior High, Boys Cross Country Coach, level 5, pay step
0 - $2523 46) Norton, Greg - Junior High, Girls Tennis Coach, level 4, pay step 3 -
$2312 47) Perry, Clay - High School, 50% Assistant Athletic Director, level 9, pay
step 6 - $4309.50 48) Flannigan, Abbie* - High School, 15% Assistant Athletic Director, level
9, pay step 1 - $914.40 49) Woodcock, Chandler* - High School, 15% Assistant Athletic Director,
level 9, pay step 1 - $914.40 50) McDaniel, Josh* High School, 20% Assistant Athletic Director, level 9,
pay step 2 - $1345.40
S. Approval of Athletic and Extracurricular Supplemental Contract
Recommendations for the 2020-21 school year: 1) Fritz, Jesse - High School, Boys Soccer, Assistant Coach, level 7, pay
step 10 - $6,727 2) Weigand, Richard (Troy) - High School, Boys Soccer, Assistant Coach,
level 7 - pay step 5, $6,306 3) Long, Charles - High School, Boys Soccer, Assistant Coach, level 7, pay
step 0 - $4,204 4) Pope, Tim - High School - High School, Girls Soccer, Assistant Coach,
level 7, pay step 6 - $6306 5) Rohlfs, Billy - High School, Girls Soccer, Assistant Coach, level 7, pay
step 2 - $5,045 6) Wiemken, Rachel - High School, Girls Cross Country, Assistant Coach,
level 6, pay step 1 - $3,574 7) Schaub, Jack - High School, Football, Assistant Coach, level 8, pay step 4
- $6,727 8) Seibert, Eric - High School, Football, Assistant Coach, level 8, pay step
19 - $7,988 9) Comello, Jerry - High School, Football, Assistant Coach, level 8, pay step
12 - $7,568 10) Grippa, Jimmy - High School, Football, Assistant Coach, level 8, pay step
3 - $6,306 11) Yards, Ryan - High School, Football, 50% Assistant Coach, level 8, pay
step 5 - $3,573.50 12) Greenwell, Brad - High School, Boys Golf, Assistant Coach, level 5, pay
step 0, $2,523 13) Foster, Kelly - Junior High, Girls Volleyball Coach, level 5, pay step 11
$3784 14) Veatch, Erin - Junior High, Girls Volleyball Coach, level 5, pay step 4
$3363 15) Geis, Carrie - Junior High, Girls Volleyball Coach, level 5, pay step 7
$3574 16) Dumont, Joseph - Junior High, Boys Cross Country Coach, level 5, pay
step 0 - $2523 17) Miller, Terry - Junior High, Girls Cross Country Coach, Level 5, pay step
1 - $2733 18) Hawk, Adrian - High School, 50% Assistant Coach, Boys Cross Country,
level 6, pay step 2 - $1,892
T. Approval of Athletic Site Supervisors for the 2020-21 school year on as needed basis, $17.20/hour: 1) Bryant, Steve - not to exceed 55 hours 2) Jackson, MIke - not to exceed 25 hours
3) Litke, Corbyn - not to exceed 25 hours 4) O’Callaghan, Dan - not to exceed 25 hours 5) Perry, Clay - not to exceed 75 hours 6) Sasala, Cam - not to exceed 25 hours 7) Willson, Earl - not to exceed 55 hours
U. Approval of the following Volunteers for the 2020-21 school year:
1) Foster, Trevor* - High School, Football 2) Herbst, Joe - Junior High, Football 3) Bullock, Suzanne* - Junior High, Volleyball 4) Chrislip, Lauren* - High School, Dance Team 5) Combs, Tara* - High School, Dance Team
Roll Call
D. Business Operations - Mr. John Spieser
A. Approval to award Alternate #2, ACI Construction, the Roofing Project at Pattison Elementary and Meadowview Elementary in the amount of $2,909,550.00
Roll Call
E. Curriculum, Instruction and Assessment - Mr. John Spieser
A. Approval for Curriculum pay not to exceed 55 hours for planning and implementing the Cohort math group lessons for 6th graders during the 2019-2020 school year.
a. Wiegand, Troy
B. Approval for Curriculum pay not to exceed 10 hours to revise K-3 standards based report cards and to develop 4th grade standards-based report cards
a. Arnett, Kristin b. Gooch, Melissa c. O’Toole, DeAnn d. Eigher, Lauren e. Clay, Halie f. Hinners, Stefanie g. Harrison, Sarah h. Weiler, Jennifer i. Gibson, Kristen j. Zimmerman, Amanda k. Rausch, Erika l. Caldwell, Angela m. Vezina, Stephanie
n. Holt-Taylor, Lisa
C. Approval for Curriculum pay not to exceed 2 hours to mentor new staff for the purpose New Teacher Orientation 2020 - 2021:
a. Arnett, Kristin b. Hutzel, Christine c. Shepherd, Jeffrey d. Bartlett, Crystal e. Hinchliffe, Christina f. Moreira, Jamie
D. Approval for Curriculum pay not to exceed 4 hours per week for the 2020 - 2021, for the purpose of 6th grade band:
a. Clark, Neal
E. Approval for Curriculum pay not to exceed 5 hours of curriculum pay to train staff members in the PAES lab:
a. Panko, Trena
F. Fee Adjustments 2020 - 2021 a. AP Test Fee - $95.00 (increase of $1.00 - AP Fee not a Milford Fee) b. AP Capstone Test Fee - $143.00 (increase of $1.00 - AP Fee not a Milford
Fee)
Roll Call
F. Board of Education Public Participation Next regular Meeting
i. September 17, 2020 Milford Schools Administrative Offices Board Conference Room 1099 State Route 131 Milford, OH 45105
Discussion
G. Adjournment
Roll Call
Public Involvement at Board Meetings:
In order to fulfill its obligation to complete the planned agenda in an effective and efficient fashion, a maximum of thirty minutes of public participation will be permitted at the beginning of each meeting. Continued public participation will be scheduled after the business portion of the meeting as needed. In order to anticipate the time needed to manage an effective meeting, those persons who desire to address the Board prior to the business meeting are asked to contact Mr. John W. Spieser, Superintendent, at 831-1314. Individuals will be permitted three minutes to present to the Board of Education. Complaints against a school employee are not permitted in public session until the defined lines of communication have been met. Up to ten people will be permitted to address the Board of Education before the business meeting. Additional persons requesting to address the Board will be scheduled after the business meeting. Each person addressing the Board will give his/her name and address. The public participation may be extended by a vote of the majority of the Board.
MILFORD EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – July 16, 2020
The Board of Education met in Regular Session on July 16, 2020 at the Milford Board of Education, 1099 State Route 131, Milford, Ohio 45150. President Hamm called the meeting to order at 7:00 p.m. in accordance with notices sent to each member. The following members were present at roll call:
Mr. Yockey Mrs. Brady Mrs. Chesnut Mr. Meranda Mr. Hamm
Also present was Mrs. House, Mr. Rabe, Mr. Spieser, Mrs. Hollandsworth, Mr. Johnson, Mr. Daniels, Mrs. Berkley, Mr. Dunn, Mrs. Planicka PLEDGE OF ALLEGIANCE APPROVAL OF AGENDA (20-132) On a motion by Mr. Yockey, seconded by Mrs. Chesnut to approve the agenda: Roll call was as follows:
Mr. Yockey, Aye Mrs. Brady, Aye Mrs. Chesnut, Aye Mr. Meranda, Aye Mr. Hamm, Aye
Motion Carried. BOARD OF EDUCATION – Mr. Hamm Approval of Minutes (20-133) On a motion by Mr. Yockey, seconded by Mr. Meranda to approve the following minutes as written:
Regular Board Meeting – June 18, 2020
Roll call was as follows:
Mr. Yockey, Aye Mrs. Brady, Aye Mrs. Chesnut, Aye Mr. Meranda, Aye Mr. Hamm, Aye
Motion Carried.
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MILFORD EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – July 16, 2020
PRESENTATIONS Recognition to Pickles & Bones – Nancy House Nancy House presented the Ohio School Boards Association’s Business Honor Roll Program Certificate to Pickles & Bones Presentation to Nancy House – Chris Hamm Mrs. House was recognized for her 38 years in education and on her upcoming retirement. PUBLIC PARTICIPATION None TREASURER’S REPORTS (20-134) On a motion by Mr. Meranda, seconded by Mr. Yockey to approve the follow items as presented: Approval of Financial Reports – for the month ending June 30, 2020
Appropriation Account Summary (APPSUM) Revenue and Expenditures (FNDREVEX) All Fund Summary Report Historical Reports Investment Report – report of interim funds invested in secured instruments Bank Reconciliation
Roll call was as follows:
Mr. Yockey, Aye Mrs. Brady, Aye Mrs. Chesnut, Aye Mr. Meranda, Aye Mr. Hamm, Aye
Motion Carried. SUPERINTENDENT - Mrs. Nancy House (20-135) On a motion by Mr. Yockey, seconded by Mrs. Chesnut to approve the following items as presented: Approval of the following policies BDC Executive Sessions
BDDG Minutes
GBCB Staff Conduct
GBH Staff-Student Relations - Also JM
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MILFORD EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – July 16, 2020
JA Career Advising
IKF Graduation Requirements
IKFC Graduation Plans IND/INDA School Ceremonies and Observances/Patriotic Exercises
JED Student Absences and Excuses
JEE Student Attendance Accounting (Missing and Absent Children) JFCF Hazing and Bullying (Harassment, Intimidation and Dating Violence) Roll call was as follows:
Mr. Yockey, Aye Mrs. Brady, Aye Mrs. Chesnut, Aye Mr. Meranda, Aye Mr. Hamm, Aye
Motion Carried. (20-136) On a motion by Mrs. Brady, seconded by Mr. Yockey to approve the following items as presented: Planning for the 2020-2021 school year - Return to Learn! (Appendix A) Roll call was as follows:
Mr. Yockey, Aye Mrs. Brady, Aye Mrs. Chesnut, Aye Mr. Meranda, Aye Mr. Hamm, Aye
Motion Carried. HUMAN RESOURCES – Mrs. Nancy House (20-137) On a motion by Mr. Yockey, seconded by Mr. Meranda to approve the following items as presented: Miscellaneous Items for Human Resources Approval of the negotiated agreement between the Milford Education Association (MEA) and the Milford Exempted Village School District (Appendix B) Roll call was as follows:
Mr. Yockey, Aye Mrs. Brady, Aye Mrs. Chesnut, Aye Mr. Meranda, Aye Mr. Hamm, Aye
Motion Carried.
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MILFORD EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – July 16, 2020
(20-138) On a motion by Mr. Yockey, seconded by Mr. Meranda to approve the following items as presented: Approval of the negotiated agreement between the Milford Classified Employees Association (MCEA) and the Milford Exempted Village School District (Appendix C) Roll call was as follows:
Mr. Yockey, Aye Mrs. Brady, Aye Mrs. Chesnut, Aye Mr. Meranda, Aye Mr. Hamm, Aye
Motion Carried. Administrative Items for Human Resources: (20-139) On a motion by Mr. Yockey, seconded by Mr. Meranda to approve the following items as presented: Approval of the following Administrative Resignations
1. Berkley, Jennie - District Director of Student Services, effective 7/31/20
2. Hollandsworth, Jill - District Director of Elementary Curriculum and 3. Instruction/Assistant Superintendent of Teaching and Learning, effective 7/31/20
Approval to hire the following Administrators
1. Davie, Lynsa* - District Student Services Coordinator, 223 days, 2 year contract, effective 8/01/20, $103,000
2. Berkley, Jennie - District Assistant Superintendent of Human Resources and Support Services, 3 year contract, effective 8/01/20, $116,688
3. Hollandsworth, Jill - District Director of Elementary Curriculum and Instruction, 3 year contract, effective 8/01/20, $122,908
Approval to pay the following Administrators 7 days per diem for services in July beyond their 223 day contract
4. Berkley, Jennie 5. Daniels, Paul
6. Dunn, Robert
7. Hollandsworth, Jill
8. Johnson, Jeff
9. Planicka, Wendy Approval of Administrative Salary increase, based on the same percentage to be approved for Certified and Classified employees
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MILFORD EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – July 16, 2020
Roll call was as follows:
Mr. Yockey, Aye Mrs. Brady, Aye Mrs. Chesnut, Aye Mr. Meranda, Aye Mr. Hamm, Aye
Motion Carried. Certified Items for Human Resources (20-140) On a motion by Mr. Meranda, seconded by Mrs. Chesnut to approve the following items as presented: Approval of the following certified resignations
1. Callahan, Linda - McCormick Elementary, Speech and Language Pathologist, for the purpose of retirement, effective 7/31/20
2. Mathias, Hannah - Mulberry Elementary, Music Teacher, effective 8/10/20 3. Oppenheim, Ellen – Boyd E. Smith Elementary, grade 3, effective 8/10/10
Approval to hire the following certified employees for the 2020-21 school year
1. Albacarys, Emily* - McCormick Elementary, Speech and Language Pathologist, MA+30, experience 2, 185 day contract, effective 8/14/20, Salary **
2. Clark, Neal* - Mulberry Elementary, Music Teacher, BA, experience 3, 185 day contract, effective 8/14/20, Salary **
3. Bryant, Lauren - Boyd E. Smith Elementary, Reading Tutor, 3 hours/day, $25/hour, effective 8/24/20 4. Callahan, Amanda - Charles L. Seipelt Elementary, Reading Tutor, 3 hours/day, $25/hour, effective
8/24/20 5. Donahue, Cheryl - Mulberry Elementary, Reading Tutor, 3 hours/day, $25/hour, effective 8/24/20 6. Hayden, Carol - Mulberry Elementary, Reading Tutor, 3 hours/day, $25/hour, effective 8/24/20 7. Merz, Shelley - Charles L. Seipelt Elementary, Reading Tutor, 3 hours/day, $25/hour, effective 8/24/20 8. Morgan, Leslie - McCormick Elementary, Reading Tutor, 3 hours/day, $25/hour, effective 8/24/20 9. Stooksbury, Christie - McCormick Elementary, Reading Tutor, 3 hours/day, $25/hour, effective 8/24/20
10. Taylor, Anna - Mulberry Elementary, Reading Tutor, 3 hours/day, $25/hour, effective 8/24/20 11. White, Amanda - Meadowview Elementary, Reading Tutor, 3 hours/day, $25/hour, effective 8/24/20
**All certified salaries for the 2020-2021 school year will be based on the new Milford Education Association contract when approved.
ALL NAMES MARKED WITH AN * STILL NEED PAPERWORK AND/OR BACKGROUND CHECKS AND/OR LICENSE.
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MILFORD EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – July 16, 2020
Roll call was as follows:
Mr. Yockey, Aye Mrs. Brady, Aye Mrs. Chesnut, Aye Mr. Meranda, Aye Mr. Hamm, Aye
Motion Carried.
Approval of Certified Staff for Summer Extended School Year Services at 25/hour
1. VanHavel, Erin - not to exceed 15 hours, $25/hour Approval to pay the following certified employees a stipend for mentoring students from Northern Kentucky University and Xavier University
1. Dailey, Timothy - $125 (NKU) 2. Hutzel, Chrissy - $125 (NKU) 3. Loeffler, Pam - $125 (NKU) 4. Shifflett, Lindsay - $125 (NKU) 5. Teeter, Kaitlyn - $125 (NKU) 6. Leonard, Christine - $500 (XU) 7. Rieck, Craig - $500 (XU) 8. Wahl, Geoff - $500 (XU)
ALL NAMES MARKED WITH AN * STILL NEED PAPERWORK AND/OR BACKGROUND CHECKS AND/OR LICENSE.
Approval of Certified Staff for Summer Extended School Year Services at $25/hour
1. Rawlins, Carla - not to exceed 50 hours 2. Sampsel, Matthew - not to exceed 40 hours
Approval to pay the following Certified Employees a stipend from the University of Cincinnati for mentoring students
1. Crawford, Glenda - $600
2. Fisher, Christopher - $300
3. Hinners, Stefanie - $100
4. Horner, Kristen - $100
5. Kolady, Suzy - $200
6. Korfhagen, Emily - $100
7. Nunner, Sarah - $200
8. Panko, Trena - $300
9. Sampsel, Matthew - $300
10. Settles, Kara - $100
11. Smallwood, Jessica - $100
12. Smith, Jennifer - $100
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MILFORD EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – July 16, 2020
13. Smith, Tammy - $100
14. Watts, Amy - $100 Roll call was as follows:
Mr. Yockey, Aye Mrs. Brady, Aye Mrs. Chesnut, Aye Mr. Meranda, Aye Mr. Hamm, Aye
Motion Carried. Classified Items for Human Resources (20-141) On a motion by Mr. Yockey, seconded by Mrs. Chesnut to approve the following items as presented: Approval of Exempt Personnel resignation
1. Beischel, Elizabeth - Mental Health Interventionist, effective 6/09/20 Approval to hire the following Exempt Employees for the 2020-2021 school year
1. Schaeffer, Jennifer* - Central Office Administrative Assistant, 1 year, 218 day
contract, effective 7/20/20, $58,765
Approval of Exempt Personnel salaries based on the same percentage of increase to be approved for Classified and Certified employees, for the following exempt personnel
1. Baechle, Heidi - Payroll Manager
2. Burton, Jennifer - Administrative Secretary
3. Cooper, Jennifer - Mental Health Interventionist
4. Dorsey, Michelle - Receptionist/Registration Assistant
5. Gray, Chandler - Mental Health Interventionist
6. King, Kathleen - Administrative Secretary
7. Korzan, Julie - Accounts Payable
8. Morrison, Katlyn - Mental Health Interventionist
9. Mueller, Anne - Accounts Payable II, Part Time
10. Mundy, Tina - Administrative Secretary
11. Ostrowski, Mary Joyce - Mental Health Interventionist
12. Parker, Andrea - Mental Health Interventionist
13. Wilson, Andrea - Assistant Treasurer
Approval to move the following Exempt Employee over one step on the 249 day Exempt Office Personnel salary schedule
1. Parsons, Peggy 129
MILFORD EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – July 16, 2020
Approval of Classified Resignations
1. Conrad, Marla - Substitute Media Aide
2. Contini, Therese - Substitute Media Aide Approval to pay the following IEP teacher aides for Extended School Year hours. The days in June to be paid at 2019-2020 rate and days in July to be paid at 2020-2021 rate
1. Fleischman, Gina - Additional 24 hours (2 hours were approved in June)
2. Miller, Kimberly - Not to exceed 40 hours
3. Snyder, Bradley - Not exceed 20 hours Approval of Classified Hiring Recommendations for 2019-2020 school year
1. Perry, Clay* - Junior High, Teacher Aide, experience 2, 7 hours/day, effective 8/18/20, $**/hour 2. Snell, Myrna* - McCormick Elementary, Food Service Worker/Manager, experience 4, 7.5 hours/day, 181
day contract, effective 8/18/20, $**/hour 3. Whitten, Annette - Mulberry Elementary, Custodian, experience 0, 3.5 hours/day, effective 7/16/20,
$**/hour 4. Miller, Cindy - Substitute Custodian
**All classified rates for the 2020-2021 school year will be based on the new Milford Classified Employee Association contract when approved. ALL MARKED WITH AN * STILL NEED PAPERWORK AND/OR BACKGROUND CHECKS AND/OR PERMIT. Roll call was as follows:
Mr. Yockey, Aye Mrs. Brady, Aye Mrs. Chesnut, Aye Mr. Meranda, Aye Mr. Hamm, Aye
Motion Carried.
Supplemental Duty, Pupil Activity and Consultant Items for Human Resources (20-142) On a motion by Mrs. Chesnut, seconded by Mrs. Brady to approve the following items as presented: Approval of the following Volunteers for the 2020-2021 school year
1. Foster, Trevor* - High School, Football
2. Herbst, Joe - Junior High, Football
3. Bullock, Suzanne* - Junior High, Volleyball
130
MILFORD EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – July 16, 2020
Roll call was as follows:
Mr. Yockey, Aye Mrs. Brady, Aye Mrs. Chesnut, Aye Mr. Meranda, Aye Mr. Hamm, Aye
Motion Carried. BUSINESS & OPERATIONS – Mrs. Nancy House Informational Items for Business & Operations Mr. Johnson updated the board on the high school pool HVAC installation, the elementary roof projects, and the high school gym floor and bleachers. BOARD OF EDUCATION Public Participation None Next Regular Board Meeting
Next Regular Board Meeting: August 20, 2020 - 7:00 p.m. Milford Schools Administrative Offices Board Conference Room 1099 State Route 131 Milford, OH 45150
(20-143) On a motion by Mr. Yockey, seconded by Mrs. Brady to approve the following items as presented: Approval to add the consideration of holding a Special Board Meeting on 8/6/20 at 7:00 p.m. in the agenda Roll call was as follows:
Mr. Yockey, Aye Mrs. Brady, Aye Mrs. Chesnut, Aye
131
MILFORD EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – July 16, 2020
Mr. Meranda, Aye Mr. Hamm, Aye Motion Carried. (20-144) On a motion by Mr. Meranda, seconded by Mrs. Chesnut to approve the following items as presented: Approval to hold a special board meeting on 8/6/20 at 7:00 p.m. at the Milford School Administrative Offices Roll call was as follows:
Mr. Yockey, Aye Mrs. Brady, Aye Mrs. Chesnut, Aye Mr. Meranda, Aye Mr. Hamm, Aye
Motion Carried. Discussion ADJOURNMENT (20-145) On a motion by Mrs. Chesnut, seconded by Mrs. Brady to adjourn from the July 16, 2020 Board of
Education meeting at 9:49p.m. Roll call was as follows:
Mr. Yockey, Aye Mrs. Brady, Aye Mrs. Chesnut, Aye Mr. Meranda, Aye Mr. Hamm, Aye
Motion Carried. ______________________________________ PRESIDENT
_______________________________________ TREASURER
132
MILFORD EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – August 4, 2020
134
The Board of Education met in Special Session on August 4, 2020. President Hamm called the meeting to order at 7:00 p.m. in accordance with notices sent to each member. The following members were present at roll call: Mrs. Brady Mr. Meranda Mr.Yockey Mr. Chesnut Mr. Yockey Also present was Mr. Spieser, Mr. Rabe, Mr. Dunn, Mrs. Berkley, Mr. Daniels, Mrs. Planicka PLEDGE OF ALLEGIANCE APPROVAL OF AGENDA (20-146) On a motion by Mr. Yockey, seconded by Mrs. Brady to approve the agenda: Roll call vote was as follows:
Mrs. Brady, Aye Mr. Meranda, Aye Mr.Yockey, Aye Mrs. Chesnut, Aye Mr. Yockey, Aye Motion Carried. PUBLIC PARTICPATION Anna O’Neill, teacher, addressed the Board regarding her concerns about the safety of student and teachers with returning to school. Jessie Merkt, teacher, read a letter from a teacher regarding concerns about the safety of student and teachers with returning to school. Jason Fitzhugh, teacher, read two letters from teachers regarding the safety concerns about the safety of students and teachers with returning to school. Shane Elkin, teacher, shared data from Milford Education Association survey regarding concerns about the return to school plans being proposed. Suzan Pazly, resident, shared as a registered nurse her concerns about returning to school in-person. BOARD OF EDUCATION – Mr. Chris Hamm
MILFORD EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – August 4, 2020
135
(20-147) On a motion by Mrs. Brady, seconded by Mr. Meranda to approve the follow items as presented: Approval of Return to Learn plan for the 2020/21 school year The return to learn plan was presented by Mr. Spieser. Currently 78% of families have requested in-person with 22% requesting on-line with roughly 1,500 families not having yet responded. The Board is appreciative that the District is giving parents a choice of in school on on-line option and is sympathetic to the teachers concerns about going into the classroom. The District is working on a plan to have those teachers with medical concerns to teach the on-line option. The District will need to be flexible and adaptive to changing conditions within the Clermont County. The District will continue to work with the Clermont County Health Department. Mr. Spieser reviewed steps taken so far to improve safety. The Board recognized the concerns of returning to school in-person and also recognized the importance of students returning to the classroom. The plan is designed to guide the decision to whether or not to have school in-person based on conditions in the District and County. Roll call vote was as follows:
Mrs. Brady, Aye Mr. Meranda, Aye Mr.Yockey, Aye Mrs. Chesnut, Aye Mr. Yockey, Aye Motion Carried. SUPERINTENDENT – Mr. John Spieser Approval of the first reading of the following policies ACA/ACAA Nondiscrimination on the Basis of Sex/Sexual Harassment AC Nondiscrimination AFC-1 Evaluation of Professional Staff EBEA Use of Face Coverings BOARD OF EDUCATION – Mr. Chris Hamm PUBLIC PARTICPATION Jane Lumas, resident, works with a program that provides services to at-risk students at Seipelt Elementary. The program will be delayed until January. Asked if transportation will be available for those students served as in the past. Asked about volunteers in the school. Mr. Spieser, stated that no volunteers will be allowed in the buildings for the first quarter. Transportation would be provided as in the past. ADJOURNMENT
MILFORD EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – August 4, 2020
136
(20-148) On a motion by Mrs. Chesnut, seconded by Mr. Yockey to adjourn from the August 4, 2020 Board of Education meeting at 8:86p.m. Roll call vote was as follows:
Mrs. Brady, Aye Mr. Meranda, Aye Mr.Yockey, Aye Mrs. Chesnut, Aye Mr. Yockey, Aye Motion Carried. ______________________________________ PRESIDENT _______________________________________ TREASURER
Beginning FYTD FYTD Current Cash FY 2021 Carryover Total Cash Balance Revenues Expenditures Balance Expenditure -vs -
Fund Description Appropriations Encumbrances Expendable 7/1/2020 7/31/2020 7/31/2020 7/31/2020 Total Expendable
001 General Fund 30,000,000.00 930,809.92 30,930,809.92 43,182,285.38 12,790,555.64 6,210,488.13 49,762,352.89 20.08%002 Bond Retirement Fund 40,000.00 - 40,000.00 5,123,173.68 1,411,400.00 - 6,534,573.68 0.00%003 Permanent Improvement Fund 30,000.00 14,176.00 44,176.00 1,811,381.30 735.00 - 1,812,116.30 0.00%006 Food Service Fund 1,200,000.00 55,627.49 1,255,627.49 817,003.30 133,773.65 194,541.10 756,235.85 15.49%007 Special Trust Fund 30,000.00 3,290.18 33,290.18 69,277.11 - 2,904.12 66,372.99 8.72%008 Endowment Fund - - - 151,539.53 - - 151,539.53 0.00%009 Uniform School Supplies Fund 500,000.00 22,806.31 522,806.31 1,035,378.40 6,080.25 27,931.66 1,013,526.99 5.34%018 Public School Support Fund 100,000.00 1,289.93 101,289.93 241,925.74 316.00 300.00 241,941.74 0.30%019 Other Grants Fund 10,000.00 72.35 10,072.35 6,284.78 - 487.98 5,796.80 4.84%020 Extended Day Program Fund 50,000.00 15,654.72 65,654.72 101,971.76 (212.40) 34,841.91 66,917.45 53.07%022 Unclaimed Funds Fund 40,000.00 2,690.00 42,690.00 25,759.87 (77.70) - 25,682.17 0.00%027 Workers Compensation Fund 70,000.00 - 70,000.00 - - - - 0.00%034 Classroom Facilities Maintenance 1,250,000.00 36,766.00 1,286,766.00 1,802,380.48 141,100.00 449,511.78 1,493,968.70 34.93%200 Student Activity Fund 90,000.00 14,933.23 104,933.23 235,742.46 775.00 1,248.25 235,269.21 1.19%300 Athletic Activity Fund 200,000.00 1,189.13 201,189.13 66,649.32 3,307.50 4,071.02 65,885.80 2.02%401 Auxilliary Services Fund 120,000.00 38,288.78 158,288.78 64,448.91 - 20,615.59 43,833.32 13.02%451 Data Communicatons Fund - - - - - - - 0.00%467 Student Wellness 180,611.01 - 180,611.01 183,648.90 - 9,860.64 173,788.26 5.46%499 Misc State Grant Fund 40,000.00 7,000.00 47,000.00 23,643.73 - 3,693.44 19,950.29 7.86%507 School Emergency Relief Fund 491,000.00 - 0.00%516 IDEA Special Education Fund 500,000.00 49,609.41 549,609.41 51,678.48 - 121,502.40 (69,823.92) 22.11%572 Title I Fund 250,000.00 - 250,000.00 21,627.71 - 51,948.73 (30,321.02) 20.78%587 Early Childhood Specail Educaton 20,000.00 - 20,000.00 1,234.21 - 3,041.09 (1,806.88) 15.21%590 Title II-A Fund 50,000.00 - 50,000.00 - - - - 0.00%599 Title IV-A Fund 20,000.00 - 20,000.00 254.33 - 1,179.92 (925.59) 5.90%
Total 35,281,611.01 1,194,203.45 35,984,814.46 55,017,289.38 14,487,752.94 7,138,167.76 62,366,874.56 19.84%
8.33%
ALL FUNDS SUMMARYMonth Ending July 31, 2020
MILFORD EXEMPTED VILLAGE SCHOOL DISTRICT
Percentage of Fiscal Year Completed
FY 18 FY 19 % of FY 20 % of FY 21 % of7/2017 7/2018 Change 7/2019 Change 7/2020 Change
REVENUE 1.010 Real Estate 14,792,092 10,690,000 -27.73% 14,614,000 36.71% 10,685,600 -26.88%1.020 Tangible Personal Property Tax - - - - - - -1.030 Income Tax - - - - - - -1.035 State Unrestricted Aid 1,878,761 1,974,860 5.12% 2,011,829 1.87% 1,911,432 -4.99%1.040 State Restricted Aid 6,917 5,816 -15.92% 5,464 -6.05% 5,466 0.04%1.045 Restricted Grants-in-Aid - SFSF - - - - - - -1.050 Property Tax Allocation - - - - - - -1.060 All Other Operating Income 389,594 357,281 -8.29% 193,949 -45.72% 187,784 -3.18% 1.070 Total Revenue 17,067,364$ 13,027,957$ -23.67% 16,825,242$ 29.15% 12,790,282$ -23.98%
2.040 Operating Transfers-In - - - - - - -2.050 Advances In - 5,702 - - -100.00% - -2.060 All Other Financing Souces - 4,759 - 1,023 -78.50% 273 -73.31%
2.070 Total Other Financing Sources -$ 10,461$ - 1,023$ -90.22% 273$ -73.31%2.080 Total Revenue and Other Financing Sources 17,067,364$ 13,038,418$ -23.61% 16,826,265$ 29.05% 12,790,555$ -23.98% EXPENDITURES 3.010 Personal Services 2,941,214 2,984,012 1.46% 3,192,643 6.99% 3,241,028 1.52%3.020 Employee Benefits 1,073,535 1,069,249 -0.40% 1,154,866 8.01% 1,253,584 8.55%3.030 Purchase Services 537,303 724,185 34.78% 796,811 10.03% 802,605 0.73%3.040 Supplies and Materials 44,597 238,572 434.95% 332,237 39.26% 546,004 64.34%3.050 Capital Outlay 5,840 92,787 1488.82% 15,526 -83.27% 303,016 1851.67%4.300 Other Objects 70,240 29,495 -58.01% 40,722 38.06% 64,251 57.78% 4.500 Total Expenditures 4,672,729$ 5,138,300$ 9.96% 5,532,805$ 7.68% 6,210,488$ 12.25%
OTHER FINANCING USES5.010 Operational Transfers - Out - - - - - - -5.020 Advances Out - - - - - - -5.030 All Other Financing Uses - - - - - - -
5.040 Total Other Financing Uses -$ -$ - -$ - -$ -5.050 Total Expenditures and Other Financing Uses 4,672,729$ 5,138,300$ 9.96% 5,532,805$ 7.68% 6,210,488$ 12.25%
6.010 Excess of Revenue and Other Financing Sources Over (Under) Expenditures 12,394,635 7,900,118 -36.26% 11,293,460 42.95% 6,580,067 -41.74%
7.010 BEGINNING CASH 33,316,051$ 38,323,669$ 15.03% 43,179,512$ 12.67% 43,182,285$ 0.01%7.020 ENDING CASH 45,710,686$ 46,223,787$ 1.12% 54,472,972$ 17.85% 49,762,352$ -8.65%8.010 ENCUMBRANCES 2,309,315$ 1,937,771$ -16.09% 5,846,481$ 201.71% 8,061,698$ 37.89% UNENCUMBERED CASH 43,401,371$ 44,286,016$ 2.04% 48,626,491$ 9.80% 41,700,654$ -14.24%
62.94% 58.07% 57.70% 52.19%22.97% 20.81% 20.87% 20.18%85.92% 78.88% 78.58% 72.37%
427,059$ 64.90% 100,257$ 9.24% 530,580$ 44.76%
% of All Other Expenditures
Increase in Expenditures minus Salaries and Benefits
MILFORD EXEMPTED VILLAGE SCHOOL DISTRICTHISTORICAL MONTH TO DATE COMPARISON
Month Ending July 31, 2020
OTHER FINANCING SOURCES
% of Salaries to Expenditures% of Benefits to Expenditures
FY 18 FY 19 % of FY 20 % of FY 21 % of07/17 - 07/17 07/18 - 07/18 Change 07/19 - 07/19 Change 07/20 - 07/20 Change
REVENUE1.010 Real Estate 14,792,092 10,690,000 -27.73% 14,614,000 36.71% 10,685,600 -26.88%1.020 Tangible Personal Property Tax - - - - - - -1.030 Income Tax - - - - - - -1.035 State Unrestricted Aid 1,878,761 1,974,860 5.12% 2,011,829 1.87% 1,911,432 -4.99%1.040 State Restricted Aid 6,917 5,816 -15.92% 5,464 -6.05% 5,466 0.04%1.045 Restricted Grants-in-Aid - SFSF - - - - - - -1.050 Property Tax Allocation - - - - - - -1.060 All Other Operating Income 389,594 357,281 -8.29% 193,949 -45.72% 187,784 -3.18% 1.070 Total Revenue 17,067,364$ 13,027,957$ -23.67% 16,825,242$ 29.15% 12,790,282$ -23.98%
2.040 Operating Transfers-In - - - - - - -2.050 Advances In - 5,702 - - -100.00% - -2.060 All Other Financing Souces - 4,759 - 1,023 -78.50% 273 -73.31%
2.070 Total Other Financing Sources -$ 10,461$ - 1,023$ -90.22% 273$ -73.31%2.080 Total Revenue and Other Financing Sources 17,067,364$ 13,038,418$ -23.61% 16,826,265$ 29.05% 12,790,555$ -23.98% EXPENDITURES 3.010 Personal Services 2,941,214 2,984,012 1.46% 3,192,643 6.99% 3,241,028 1.52%3.020 Employee Benefits 1,073,535 1,069,249 -0.40% 1,154,866 8.01% 1,253,584 8.55%3.030 Purchase Services 537,303 724,185 34.78% 796,811 10.03% 802,605 0.73%3.040 Supplies and Materials 44,597 238,572 434.95% 332,237 39.26% 546,004 64.34%3.050 Capital Outlay 5,840 92,787 1488.82% 15,526 -83.27% 303,016 1851.67%4.300 Other Objects 70,240 29,495 -58.01% 40,722 38.06% 64,251 57.78% 4.500 Total Expenditures 4,672,729$ 5,138,300$ 9.96% 5,532,805$ 7.68% 6,210,488$ 12.25%
OTHER FINANCING USES5.010 Operational Transfers - Out - - - - - - -5.020 Advances Out - - - - - - -5.030 All Other Financing Uses - - - - - - -
5.040 Total Other Financing Uses -$ -$ - -$ - -$ -5.050 Total Expenditures and Other Financing Uses 4,672,729$ 5,138,300$ 9.96% 5,532,805$ 7.68% 6,210,488$ 12.25%
6.010 Excess of Revenue and Other Financing Sources Over (Under) Expenditures 12,394,635 7,900,118 -36.26% 11,293,460 42.95% 6,580,067 -41.74%
7.010 BEGINNING CASH 33,316,501$ 38,323,669$ 15.03% 43,179,512$ 12.67% 43,182,285$ 0.01%7.020 ENDING CASH 45,711,136$ 46,223,787$ 1.12% 54,472,972$ 17.85% 49,762,352$ -8.65%8.010 ENCUMBRANCES 2,309,315$ 1,937,771$ -16.09% 5,846,481$ 201.71% 8,061,698 37.89% UNENCUMBERED CASH 43,401,821$ 44,286,016$ 2.04% 48,626,491$ 9.80% 41,700,654$ -14.24%
62.94% 58.07% 57.70% 52.19%22.97% 20.81% 20.87% 20.18%85.92% 78.88% 78.58% 72.37%303.26 278.87 305.21 248.39
427,059$ 64.90% 100,257$ 9.24% 530,580$ 44.76%
MILFORD EXEMPTED VILLAGE SCHOOL DISTRICT
% of All Other ExpendituresDays of Operating Cash
Increase in Expenditures minus Salaries and Benefits
HISTORICAL YEAR TO DATE COMPARISON
OTHER FINANCING SOURCES
% of Salaries to Expenditures% of Benefits to Expenditures
Month Ending July 31, 2020
Holder Security Description Maturity CUSIP Face Amount Purchase Total Cost Interest Rate July InterestMeeder Money Market First American Government 7/31/2020 31846V203 763,445.16 7/1/2020 763,445.16 0.06% 7.91 Meeder Commercial Paper MUFG Bank 8/7/2020 62479LH73 500,000.00 11/19/2019 493,122.50 1.92%Meeder Commercial Paper BNP Paribas NY 8/21/2020 09660EHM6 280,000.00 11/26/2019 276,213.08 1.84%Fifth Third Federal US Treasury 8/31/2020 912828L32 1,000,000.00 10/10/2019 998,203.13 1.58%Meeder Certificate of Deposit Goldman Sachs Bank 9/9/2020 38148JJ51 247,000.00 9/2/2015 247,000.00 2.25%Meeder Certificate of Deposit Capital One Bank USA 9/10/2020 140420VM9 247,000.00 9/2/2015 247,000.00 2.25%Meeder Certificate of Deposit Capital One 9/10/2020 14042E6S4 247,000.00 9/2/2015 247,000.00 2.25%Meeder Certificate of Deposit Comenity Capital Bank 9/15/2020 20033AWS1 249,000.00 9/12/2017 248,626.50 1.95% 399.08 Meeder Certificate of Deposit Third Federal Savings & Loan 9/15/2020 88413QBQ0 138,000.00 9/6/2017 137,724.00 1.90%Meeder Certificate of Deposit American Express Centurion 9/16/2020 02587DB31 247,000.00 9/9/2015 247,000.00 2.20%Meeder Commercial Paper Natixis NY 9/18/2020 63873JJJ0 285,000.00 12/24/2019 280,911.20 1.95%Meeder Certificate of Deposit Barclays Bank Delaware 9/21/2020 06740KKU0 138,000.00 9/11/2017 137,793.00 1.95%Meeder Commercial Paper Exxon Mobil 9/28/2020 30229AJU4 1,250,000.00 6/3/2020 1,249,025.00 0.24%Meeder Commercial Paper Credit Suisse 10/9/2020 2254EAK93 1,090,000.00 1/16/2020 1,075,691.01 1.80%Meeder Commercial Paper MUFG Bank 10/9/2020 62479LK95 500,000.00 1/15/2020 493,448.89 1.79%Fifth Third Certificate of Deposit New York Community Bank 10/16/2020 649447TP4 250,000.00 3/17/2020 250,000.00 0.85%Fifth Third Certificate of Deposit Bank of China, NY 10/22/2020 06428FRF6 250,000.00 4/22/2020 250,000.00 1.00%Fifth Third Certificate of Deposit Crescom Bank 1/15/2021 225862FC0 250,000.00 4/15/2020 250,000.00 1.10%Fifth Third Certificate of Deposit Pinnacle Bank 1/21/2021 72345SKQ3 250,000.00 4/21/2020 250,000.00 1.05%Fifth Third Federal US Treasury 1/31/2021 912828N89 500,000.00 9/27/2019 497,714.84 1.72% 3,437.50 Meeder Commercial Paper Toyota Motor 2/19/2021 89233GPK6 500,000.00 5/28/2020 498,479.58 0.42%Meeder Commercial Paper Toyota Motor 2/26/2021 89233GPS9 750,000.00 6/3/2020 747,822.50 0.40%Fifth Third Federal US Treasury 2/28/2021 912828P87 500,000.00 9/27/2019 495,957.03 1.70%Meeder Commercial Paper Toyota Motor 3/12/2021 89233GQC3 205,000.00 6/18/2020 204,422.24 0.39%Fifth Third Certificate of Deposit Cathay Bank 3/18/2021 149159PT6 250,000.00 3/18/2020 250,000.00 0.95%Fifth Third Federal US Treasury 3/31/2021 912828Q37 500,000.00 9/27/2019 496,660.16 1.70%Meeder Commercial Paper MUFG Bank 4/1/2021 62479LR15 245,000.00 7/8/2020 244,418.53 0.32%Fifth Third Certificate of Deposit Bank of India 4/7/2021 06279KK96 250,000.00 4/9/2020 250,000.00 1.15% Fifth Third Certificate of Deposit Valley National Bank 4/16/2021 919853GB1 250,000.00 4/16/2020 250,000.00 1.15%Fifth Third Certificate of Deposit Trust Bank Charlotte 4/20/2021 89788HAU7 250,000.00 4/21/2020 250,000.00 1.15%Fifth Third Certificate of Deposit State Bank of India 4/21/2021 856285TD3 250,000.00 4/21/2020 250,000.00 1.20%Fifth Third Federal US Treasury 4/30/2021 912828Q78 1,000,000.00 11/12/2019 996,875.00 1.38%Fifth Third Federal US Treasury 4/30/2021 912828Q78 500,000.00 10/10/2019 499,042.97 1.38%Fifth Third Certificate of Deposit Bank Hope 5/17/2021 062683EU7 250,000.00 4/15/2020 250,000.00 1.25% 256.85 Fifth Third Federal US Treasury 5/31/2021 912828R77 500,000.00 10/10/2019 499,062.50 1.49%Fifth Third Federal US Treasury 6/30/2021 912828S27 500,000.00 10/10/2019 496,660.16 1.48%Fifth Third Federal US Treasury 6/30/2021 912828S27 1,000,000.00 11/12/2019 992,382.81 1.59%Meeder Certificate of Deposit FF&C Bank 7/30/2021 32014LAA8 105,000.00 7/22/2019 104,921.25 2.04% 172.60 Meeder Certificate of Deposit Avidbank 11/8/2021 05368TBM2 248,000.00 5/7/2020 247,938.00 0.72%Meeder Certificate of Deposit Discover Bank 12/20/2021 254673JD9 247,000.00 12/15/2017 246,259.00 2.30%Meeder Federal FFCB 12/27/2021 3133ELFR0 254,000.00 1/10/2020 254,000.00 1.63%Meeder Certificate of Deposit Ally Bank 1/18/2022 02007GMP5 247,000.00 1/16/2020 246,629.50 1.83% 2,155.33 Meeder Certificate of Deposit Wells Fargo Natl Bk West 1/18/2022 949495AN5 249,000.00 1/17/2020 248,751.00 1.85% 368.38
MILFORD EXEMPTED VILLAGE SCHOOL DISTRICTINVESTMENT REPORT
Month Ending July 31, 2020
Holder Security Description Maturity CUSIP Face Amount Purchase Total Cost Interest Rate July Interest
MILFORD EXEMPTED VILLAGE SCHOOL DISTRICTINVESTMENT REPORT
Month Ending July 31, 2020
Meeder Certificate of Deposit Berkshire Bk 3/23/2022 084601WM1 248,000.00 3/24/2020 247,752.00 0.96%Meeder Certificate of Deposit Penn Community Bank 3/28/2022 707312AQ7 248,000.00 3/27/2020 248,000.00 1.00%Meeder Certificate of Deposit Synchrony Bank 3/28/2022 87164WZK7 248,000.00 3/27/2020 247,442.00 1.16%Meeder Certificate of Deposit Centerstate Bank 3/30/2022 15201QCX3 149,000.00 4/1/2020 148,962.75 1.41%Meeder Certificate of Deposit Connectone Bank 3/30/2022 20786ACY9 249,000.00 3/30/2020 248,626.50 1.18% 225.12 Meeder Certificate of Deposit Lakeland Bank 3/30/2022 511640BB9 248,000.00 3/30/2020 247,752.00 1.10%Meeder Certificate of Deposit Celtic Bank 3/31/2022 15118RUP0 200,000.00 3/31/2020 199,800.00 1.10% 178.36 Meeder Certificate of Deposit Investors Bank 4/1/2022 46176PMY8 248,000.00 3/31/2020 247,690.00 1.25%Meeder Certificate of Deposit First Premier Bank 4/15/2022 33610RTP8 248,000.00 4/15/2020 247,752.00 1.25%Meeder Certificate of Deposit Synovus Bank 4/18/2022 87164DRQ5 205,000.00 4/17/2020 204,948.75 1.21%Meeder Certificate of Deposit Community Bank of Texas 4/25/2022 204161BK8 247,000.00 4/24/2020 246,753.00 1.20% 233.47 Meeder Certificate of Deposit Marlin Business Bank 4/25/2022 57116AUD8 100,000.00 4/24/2020 99,900.00 1.15% 94.52 Meeder Certificate of Deposit Evergreen Bank 4/28/2022 300185JQ9 249,000.00 4/28/2020 248,751.00 0.85% 163.73 Fifth Third Certificate of Deposit JPM 5/5/2022 48128L8J1 250,000.00 5/5/2020 250,000.00 0.75%Meeder Certificate of Deposit Pinnacle Bank Marshalltown 5/6/2022 72348MAC 249,000.00 5/8/2020 248,937.75 0.66% 133.03 Meeder Certificate of Deposit Capital Community Bank 5/9/2022 14005LAQ2 249,000.00 5/8/2020 248,900.40 0.77% 153.49 Meeder Certificate of Deposit EagleBank 5/10/2022 27002YEM4 249,000.00 4/30/2019 248,751.00 2.64% 532.11 Meeder Federal FHLMC 5/13/2022 3134GVUD8 750,000.00 5/14/2020 750,000.00 0.30%Meeder Federal FHLMC 5/13/2022 3134GVTG3 995,000.00 5/21/2020 995,000.00 0.35%Meeder Certificate of Deposit American Plus Bank 5/18/2022 02905LBP9 249,000.00 5/18/2020 248,937.75 0.76% 153.49 Meeder Certificate of Deposit Medallion Bank 5/19/2022 58404DGZ8 249,000.00 5/19/2020 248,751.00 0.35% 71.63 Meeder Certificate of Deposit American National Bank 5/20/2022 02772JBT6 249,000.00 5/20/2020 248,800.80 0.40% 81.86 Meeder Certificate of Deposit First National Bank 5/23/2022 32117LAJ5 249,000.00 5/22/2020 248,937.75 0.30% 61.40 Meeder Federal FFCB 6/2/2022 3133ELE75 2,000,000.00 6/2/2020 1,999,760.00 0.27%Meeder Federal FHLMCMTN 7/27/2022 3134GWEH5 1,200,000.00 7/28/2020 1,199,760.00 0.28% (9.33) Meeder Certificate of Deposit Nicolet National Bank 9/27/2022 654062JK5 249,000.00 3/27/2020 248,688.75 0.91% 184.19 Meeder Certificate of Deposit Sterling Bank 9/28/2022 85916VDD4 246,000.00 6/18/2019 245,754.00 2.18%Meeder Certificate of Deposit Sallie Mae Bank 11/21/2022 7954505Q4 247,000.00 11/22/2019 246,135.50 1.85%Meeder Certificate of Deposit First Source Bank 1/11/2023 33646CLX0 100,000.00 3/11/2020 99,790.00 1.48%Meeder Federal FFCB 2/13/2023 3133ELNB6 545,000.00 2/20/2020 544,727.50 1.67%Meeder Certificate of Deposit PeopleFirst Bank 3/6/2023 709771AG4 249,000.00 3/6/2020 248,439.75 1.43% 276.29 Meeder Certificate of Deposit Luana Savings Bank 3/13/2023 549104NV5 248,000.00 3/13/2020 247,442.00 1.48%Meeder Certificate of Deposit Axos Bank 3/27/2023 05465DAG3 249,000.00 3/26/2020 248,875.50 1.62% 327.45 Meeder Certificate of Deposit Fortunebank 3/27/2023 34969RCR7 249,000.00 3/27/2020 248,564.25 0.86% 173.96 Meeder Certificate of Deposit Paragon Bank 3/27/2023 69912SHQ6 249,000.00 3/27/2020 248,626.50 1.00% 194.42 Meeder Certificate of Deposit Live Oak Bank 3/30/2023 538036KX1 249,000.00 3/30/2020 248,502.00 1.02% 194.42 Fifth Third Certificate of Deposit Encore Bank 4/17/2023 29620MBA2 250,000.00 4/17/2020 250,000.00 1.15% 236.30 Fifth Third Certificate of Deposit Flagstar Bank 4/17/2023 33847E2Z9 250,000.00 4/17/2020 250,000.00 1.15%Fifth Third Certificate of Deposit First United Bank 4/24/2023 33742CBA4 250,000.00 4/22/2020 250,000.00 1.30% 267.12 Meeder Federal FNMA 5/5/2023 3136G4VN0 250,000.00 5/8/2020 249,937.50 0.51%Fifth Third Certificate of Deposit HSBC Bank 5/8/2023 44329ME41 250,000.00 5/8/2020 250,000.00 1.00%Meeder Certificate of Deposit SmartBank 5/8/2023 83172HGM6 249,000.00 5/8/2020 248,564.25 0.71% 133.03 Meeder Certificate of Deposit Border State Bank 5/11/2023 099703GK0 201,000.00 5/11/2020 200,547.75 0.58% 82.60
Holder Security Description Maturity CUSIP Face Amount Purchase Total Cost Interest Rate July Interest
MILFORD EXEMPTED VILLAGE SCHOOL DISTRICTINVESTMENT REPORT
Month Ending July 31, 2020
Meeder Certificate of Deposit Bank of Fayette County 5/31/2023 06424MCX2 249,000.00 5/16/2019 248,377.50 2.50% 511.64 Meeder Certificate of Deposit Texas Exchange Bank 6/2/2023 884241THK9 249,000.00 6/2/2020 248,502.00 0.70% 143.26 Meeder Federal FFCB 6/26/2023 3133EKSN7 500,000.00 6/26/2019 497,950.00 1.77%Meeder Certificate of Deposit Lankeside Bank 7/28/2023 51210SQT7 249,000.00 7/23/2019 248,128.50 2.09% 409.32 Meeder Certificate of Deposit Merrick Bank 7/31/2023 59013KBU9 249,000.00 7/23/2019 248,128.50 2.24% 454.68 Meeder Certificate of Deposit Morgan Stanley Private 9/5/2023 61760AX61 247,000.00 10/9/2019 246,753.00 1.85%Meeder Federal FHLMCMTN 10/2/2023 3134GUFB1 500,000.00 10/2/2019 500,000.00 1.91%Meeder Certificate of Deposit Morgan Stanley Bank 10/10/2023 61690ULN8 247,000.00 10/10/2019 245,703.25 1.90%Meeder Federal FFCB 10/23/2023 3133EK3M6 500,000.00 6/4/2020 499,610.00 1.56%Fifth Third Federal FHLMC 10/27/2023 3134GVMT2 1,000,000.00 4/23/2020 1,000,000.00 0.75%Fifth Third Federal FFCBF 12/8/2023 3133ELG24 1,000,000.00 6/11/2020 997,700.00 0.49%Meeder Certificate of Deposit Citibank 2/27/2024 17312Q3B3 246,000.00 2/14/2019 245,016.00 3.00%Meeder Federal FHLB 3/8/2024 3130AB3H7 120,000.00 4/25/2019 119,954.40 2.38%Meeder Certificate of Deposit Bank Hapoalim 3/25/2024 06251AW48 246,000.00 3/25/2019 245,754.00 2.30%Meeder Certificate of Deposit UBS Bank USA 4/3/2024 90348JJQ4 249,000.00 3/26/2019 248,875.50 2.90% 593.51 Meeder Federal FFCB 4/5/2024 3133EKGD2 800,000.00 4/12/2019 796,003.00 2.30%Meeder Certificate of Deposit Wells Fargo 4/10/2024 949763ZA7 249,000.00 3/26/2019 248,751.00 2.85% 583.27 Fifth Third Certificate of Deposit First Freedom Bank 4/30/2024 32027BAM9 250,000.00 4/23/2020 250,000.00 1.10% 226.03 Meeder Certificate of Deposit Verus Bank 6/14/2024 92535LCF9 249,000.00 5/30/2019 247,941.75 2.40% 491.18 Meeder Certificate of Deposit Bank of Deerfield 6/21/2024 061785ED9 249,000.00 6/5/2019 247,991.55 2.30% 470.71 Meeder Certificate of Deposit Revere Bank 6/28/2024 761402BY1 246,000.00 6/19/2019 245,016.00 2.30%Meeder Certificate of Deposit Enerbank USA 8/7/2024 29278TKJ8 246,000.00 7/30/2019 244,991.40 2.24%Meeder Certificate of Deposit Fahey Banking 8/12/2024 303117CT0 249,000.00 7/30/2019 248,103.60 2.08% 409.32 Meeder Certificate of Deposit Washington Federal 8/13/2024 938828BK5 249,000.00 7/30/2019 248,377.50 2.10% 419.55 Meeder Federal FFCB 9/9/2024 3133EKL46 245,000.00 8/28/2019 245,000.00 1.65%
Meeder Certificate of Deposit JP Morgan Chase Bank 10/19/2020 48126XGR0 248,000.00 9/30/2016 248,000.00 1.45% 896.54 Fifth Third Certificate of Deposit Nexbank Ssb Dallas 7/15/2020 653344BK6 250,000.00 4/15/2020 250,000.00 0.90% 560.96 Meeder Commercial Paper Credit Agricole 7/24/2020 22533TGQ3 850,000.00 10/31/2019 838,715.54 1.82% 11,284.46 Fifth Third Certificate of Deposit BMO Harris Bank 4/28/2023 05581W6V2 250,000.00 4/28/2020 250,000.00 1.35% 841.44 Meeder Federal FNMA 1/30/2023 3135GOX81 750,000.00 2/20/2020 749,850.00 1.70% 6,375.00
MTD Interest Income 35,611.18 FYTD Interest Income -
Total Invested 41,019,445.16 40,918,090.69 Total Non-Liquid 40,256,000.00 40,154,645.53 Total Liquid 763,445.16 763,445.16
MATURED INVESTMENTS
Holder Security Description Maturity CUSIP Face Amount Purchase Total Cost Interest Rate July Interest
MILFORD EXEMPTED VILLAGE SCHOOL DISTRICTINVESTMENT REPORT
Month Ending July 31, 2020
Money Market 763,445.16 763,445.16 Certificate of Deposit 17,992,000.00 17,969,130.00 Government Security 16,659,000.00 16,621,961.00 Commercial Paper 5,605,000.00 5,563,554.53
Date: 08/03/20 MILFORD EXEMPTED VILLAGE SCH. Page: 1
Time: 11:35 am Appropriation Account Summary (APPSUM)
SORTED BY FUND/FUNC/OBJ
APPSUM FOR BOARD MEMBERS
Account Number Description
FUND FUNC OBJ SCC SUBJ OU IL JOB
Prior FY FYTD MTD Cur + Future FYTD FYTD
FYTD Carryover FYTD Actual Actual Encumbrances Remaining Percent
Appropriated Encumbrances Expendable Expenditures Expenditures + Requis Amt Balance Exp/Enc
001 1100 100 0000 000000 000 00 000 REGULAR INSTRUCTION-SALARIES AND WAGES
5,176,707.89 0.00 5,176,707.89 1,942,078.59 1,942,078.59 0.00 3,234,629.30 37.52
001 1100 200 0000 000000 000 00 000 REGULAR INSTRUCTION-RETIREMENT AND BENEFITS
1,525,000.00 0.00 1,525,000.00 714,910.76 714,910.76 1,782.77 808,306.47 47.00
001 1100 400 0000 000000 000 00 000 REGULAR INSTRUCTION-PURCHASED SERVICES
2,390,261.21 0.00 2,390,261.21 179,932.89 179,932.89 231,325.77 1,979,002.55 17.21
001 1100 500 0000 000000 000 00 000 REGULAR INSTRUCTION-SUPPLIES/MATERIALS/TEXTS
2,624,267.51 392,843.70 3,017,111.21 461,870.52 461,870.52 724,998.14 1,830,242.55 39.34
001 1100 600 0000 000000 000 00 000 REGULAR INSTRUCTION-NEW (ADD’L) EQUIPMENT
253,270.00 300,694.25 553,964.25 300,694.25 300,694.25 0.00 253,270.00 54.28
001 1100 800 0000 000000 000 00 000 GENERAL REG INSTRUCTION MISCELLANEOUS OBJECT
6,000.00 0.00 6,000.00 0.00 0.00 0.00 6,000.00 0.00
*****TOTAL FOR FUNC 1100 (REGULAR INSTRUCTION):
11,975,506.61 693,537.95 12,669,044.56 3,599,487.01 3,599,487.01 958,106.68 8,111,450.87 35.97
====================================================================================================================================
001 1200 100 0000 000000 000 00 000 SPECIAL INSTRUCTION-SALARIES AND WAGES
0.00 0.00 0.00 509,968.49 509,968.49 0.00 509,968.49- 0.00
001 1200 200 0000 000000 000 00 000 SPECIAL INSTRUCTION-RETIREMENT AND BENEFITS
0.00 0.00 0.00 181,316.67 181,316.67 0.00 181,316.67- 0.00
001 1200 400 0000 000000 000 00 000 SPECIAL INSTRUCTION-PURCHASED SERVICES
2,896,625.00 0.00 2,896,625.00 67,731.12 67,731.12 335,316.76 2,493,577.12 13.91
001 1200 500 0000 000000 000 00 000 SPECIAL INSTRUCTION-SUPPLIES/MATERIALS/TEXTS
56,262.50 2,657.60 58,920.10 0.00 0.00 11,097.33 47,822.77 18.83
*****TOTAL FOR FUNC 1200 (SPECIAL INSTRUCTION):
2,952,887.50 2,657.60 2,955,545.10 759,016.28 759,016.28 346,414.09 1,850,114.73 37.40
====================================================================================================================================
001 1900 100 0000 000000 000 00 000 GENERAL OTHER INSTRUCTION PERSONAL SERV-SALAR
0.00 0.00 0.00 4,252.34 4,252.34 0.00 4,252.34- 0.00
001 1900 200 0000 000000 000 00 000 GENERAL OTHER INSTRUCTION EMPLOYEES RETIRE/IN
0.00 0.00 0.00 682.45 682.45 0.00 682.45- 0.00
Date: 08/03/20 MILFORD EXEMPTED VILLAGE SCH. Page: 2
Time: 11:35 am Appropriation Account Summary (APPSUM)
SORTED BY FUND/FUNC/OBJ
APPSUM FOR BOARD MEMBERS
Account Number Description
FUND FUNC OBJ SCC SUBJ OU IL JOB
Prior FY FYTD MTD Cur + Future FYTD FYTD
FYTD Carryover FYTD Actual Actual Encumbrances Remaining Percent
Appropriated Encumbrances Expendable Expenditures Expenditures + Requis Amt Balance Exp/Enc
*****TOTAL FOR FUNC 1900 (OTHER INSTRUCTION):
0.00 0.00 0.00 4,934.79 4,934.79 0.00 4,934.79- 0.00
====================================================================================================================================
001 2100 100 0000 000000 000 00 000 SPT SVCS-PUPILS - SALARIES AND WAGES
0.00 0.00 0.00 200,805.20 200,805.20 0.00 200,805.20- 0.00
001 2100 200 0000 000000 000 00 000 SPT SVCS-PUPILS - RETIREMENT AND BENEFITS
0.00 0.00 0.00 81,181.78 81,181.78 0.00 81,181.78- 0.00
001 2100 400 0000 000000 000 00 000 SPT SVCS-PUPILS - PURCHASED SERVICES
405,855.00 0.00 405,855.00 76.50 76.50 15,490.00 390,288.50 3.84
001 2100 500 0000 000000 000 00 000 SPT SVCS-PUPILS - SUPPLIES/MATERIALS
77,817.50 0.00 77,817.50 23,650.00 23,650.00 33.00 54,134.50 30.43
001 2100 800 0000 000000 000 00 000 SPT SVCS-PUPILS - OTHER EXPENSES
12,330.00 249.04 12,579.04 0.00 0.00 249.04 12,330.00 1.98
*****TOTAL FOR FUNC 2100 (SUPPORT SERVICES - PUPILS):
496,002.50 249.04 496,251.54 305,713.48 305,713.48 15,772.04 174,766.02 64.78
====================================================================================================================================
001 2200 100 0000 000000 000 00 000 SPT SVCS-STAFF - SALARIES AND WAGES
0.00 0.00 0.00 57,574.86 57,574.86 0.00 57,574.86- 0.00
001 2200 200 0000 000000 000 00 000 SPT SVCS-STAFF - RETIREMENT AND BENEFITS
1,000.00 0.00 1,000.00 27,759.21 27,759.21 0.00 26,759.21- 0.00
001 2200 400 0000 000000 000 00 000 SPT SVCS-STAFF - PURCHASED SERVICES
125,547.20 13,984.00 139,531.20 16,518.73 16,518.73 11,929.55 111,082.92 20.39
001 2200 500 0000 000000 000 00 000 SPT SVCS-STAFF - SUPPLIES/MATERIALS
86,078.49 2,882.10 88,960.59 23,675.62 23,675.62 28,700.83 36,584.14 58.88
001 2200 500 9027 000000 000 00 000 GENERAL SUPP SERV-INSTRUCT STAFF SUPPLY/MATER
1,500.00 0.00 1,500.00 0.00 0.00 0.00 1,500.00 0.00
001 2200 800 0000 000000 000 00 000 GENERAL SUPP SERV-INSTRUCT STAFF MISCELLANEOU
3,825.00 0.00 3,825.00 0.00 0.00 0.00 3,825.00 0.00
*****TOTAL FOR FUNC 2200 (SUPP SERV- INSTRUCTIONAL STAFF):
217,950.69 16,866.10 234,816.79 125,528.42 125,528.42 40,630.38 68,657.99 70.76
====================================================================================================================================
Date: 08/03/20 MILFORD EXEMPTED VILLAGE SCH. Page: 3
Time: 11:35 am Appropriation Account Summary (APPSUM)
SORTED BY FUND/FUNC/OBJ
APPSUM FOR BOARD MEMBERS
Account Number Description
FUND FUNC OBJ SCC SUBJ OU IL JOB
Prior FY FYTD MTD Cur + Future FYTD FYTD
FYTD Carryover FYTD Actual Actual Encumbrances Remaining Percent
Appropriated Encumbrances Expendable Expenditures Expenditures + Requis Amt Balance Exp/Enc
001 2300 100 0000 000000 000 00 000 SPT SVCS-BOARD OF EDUCATION - SALARIES
0.00 0.00 0.00 750.00 750.00 0.00 750.00- 0.00
001 2300 200 0000 000000 000 00 000 SPT SVCS-BOARD OF EDUCATION - BENEFITS
0.00 0.00 0.00 205.39 205.39 0.00 205.39- 0.00
001 2300 400 0000 000000 000 00 000 SPT SVCS-BOARD OF EDUCATION - PURCHASED SVCS
81,672.50 22,157.54 103,830.04 16,802.53 16,802.53 29,614.85 57,412.66 44.71
001 2300 500 0000 000000 000 00 000 SPT SVCS-BOARD OF EDUCATION - SUPPLIES
650.00 0.00 650.00 0.00 0.00 0.00 650.00 0.00
001 2300 800 0000 000000 000 00 000 SPT SVCS-BOARD OF EDUCATION - OTHER EXPENSES
29,970.00 0.00 29,970.00 8,600.00 8,600.00 17,470.00 3,900.00 86.99
*****TOTAL FOR FUNC 2300 (SUPPORT SERV.-BD. OF EDUCATION):
112,292.50 22,157.54 134,450.04 26,357.92 26,357.92 47,084.85 61,007.27 54.62
====================================================================================================================================
001 2400 100 0000 000000 000 00 000 SPT SVCS-ADMINISTRATION - SALARIES & WAGES
0.00 0.00 0.00 236,856.18 236,856.18 0.00 236,856.18- 0.00
001 2400 200 0000 000000 000 00 000 SPT SVCS-ADMINISTRATION - RETIREMENT/BENEFITS
10,000.00 0.00 10,000.00 107,208.71 107,208.71 500.00 97,708.71- 0.00
001 2400 400 0000 000000 000 00 000 SPT SVCS-ADMINISTRATION - PURCHASED SERVICES
183,100.00 0.00 183,100.00 4,843.36 4,843.36 87,641.64 90,615.00 50.51
001 2400 500 0000 000000 000 00 000 SPT SVCS-ADMINISTRATION - SUPPLIES/MATERIALS
26,400.00 372.60 26,772.60 855.84 855.84 6,659.23 19,257.53 28.07
001 2400 800 0000 000000 000 00 000 SPT SVCS-ADMINISTRATION - OTHER EXPENSES
48,670.00 0.00 48,670.00 3,436.88 3,436.88 6,292.32 38,940.80 19.99
*****TOTAL FOR FUNC 2400 (SUPPORT SERV- ADMINISTRATIVE):
268,170.00 372.60 268,542.60 353,200.97 353,200.97 101,093.19 185,751.56- 169.17
====================================================================================================================================
001 2500 100 0000 000000 000 00 000 SPT SVCS-FISCAL SERVICES - SALARIES & WAGES
0.00 0.00 0.00 48,121.51 48,121.51 0.00 48,121.51- 0.00
001 2500 200 0000 000000 000 00 000 SPT SVCS-FISCAL SERVICES - RETIREMENT/BENEFIT
0.00 0.00 0.00 23,795.41 23,795.41 0.00 23,795.41- 0.00
001 2500 400 0000 000000 000 00 000 SPT SVCS-FISCAL SERVICES - PURCHASED SERVICES
165,321.80 0.00 165,321.80 51,608.75 51,608.75 54,347.93 59,365.12 64.09
Date: 08/03/20 MILFORD EXEMPTED VILLAGE SCH. Page: 4
Time: 11:35 am Appropriation Account Summary (APPSUM)
SORTED BY FUND/FUNC/OBJ
APPSUM FOR BOARD MEMBERS
Account Number Description
FUND FUNC OBJ SCC SUBJ OU IL JOB
Prior FY FYTD MTD Cur + Future FYTD FYTD
FYTD Carryover FYTD Actual Actual Encumbrances Remaining Percent
Appropriated Encumbrances Expendable Expenditures Expenditures + Requis Amt Balance Exp/Enc
001 2500 500 0000 000000 000 00 000 SPT SVCS-FISCAL SERVICES - SUPPLIES/MATERIALS
4,007.00 0.00 4,007.00 372.56 372.56 1,514.00 2,120.44 47.08
001 2500 800 0000 000000 000 00 000 SPT SVCS-FISCAL SERVICES - OTHER EXPENSES
739,167.94 50.00 739,217.94 5,290.00 5,290.00 80,539.80 653,388.14 11.61
*****TOTAL FOR FUNC 2500 (FISCAL SERVICES):
908,496.74 50.00 908,546.74 129,188.23 129,188.23 136,401.73 642,956.78 29.23
====================================================================================================================================
001 2600 100 0000 000000 000 00 000 SPT SVCS-BUSINESS - SALARIES AND WAGES
0.00 0.00 0.00 17,429.44 17,429.44 0.00 17,429.44- 0.00
001 2600 200 0000 000000 000 00 000 SPT SVCS-BUSINESS - RETIREMENT/BENEFITS
0.00 0.00 0.00 8,567.24 8,567.24 0.00 8,567.24- 0.00
001 2600 400 0000 000000 000 00 000 SPT SVCS-BUSINESS - PURCHASED SERVICES
88,540.00 0.00 88,540.00 6,727.93 6,727.93 33,944.65 47,867.42 45.94
001 2600 500 0000 000000 000 00 000 SPT SVCS-BUSINESS - SUPPLIES/MATERIALS
1,200.00 0.00 1,200.00 0.00 0.00 0.00 1,200.00 0.00
001 2600 800 0000 000000 000 00 000 GENERAL SUPPORT SERV-BUSINESS MISCELLANEOUS O
1,750.00 0.00 1,750.00 0.00 0.00 1,113.00 637.00 63.60
*****TOTAL FOR FUNC 2600 (SUPPORT SERVICES - BUSINESS):
91,490.00 0.00 91,490.00 32,724.61 32,724.61 35,057.65 23,707.74 74.09
====================================================================================================================================
001 2700 100 0000 000000 000 00 000 SPT SVCS-PLANT - SALARIES AND WAGES
0.00 0.00 0.00 141,263.14 141,263.14 0.00 141,263.14- 0.00
001 2700 200 0000 000000 000 00 000 SPT SVCS-PLANT - RETIREMENT AND BENEFITS
5,000.00 0.00 5,000.00 69,853.67 69,853.67 1,192.56 66,046.23- 0.00
001 2700 400 0000 000000 000 00 000 SPT SVCS-PLANT - PURCHASED SERVICES
2,143,180.00 92,543.67 2,235,723.67 63,902.43 63,902.43 810,631.64 1,361,189.60 39.12
001 2700 500 0000 000000 000 00 000 SPT SVCS-PLANT - SUPPLIES/MATERIALS
463,833.00 55,806.44 519,639.44 34,941.95 34,941.95 144,121.80 340,575.69 34.46
001 2700 600 0000 000000 000 00 000 SPT SVCS-PLANT - NEW (ADD’L) EQUIPMENT
100,000.00 162,821.51 262,821.51 2,321.51 2,321.51 160,500.00 100,000.00 61.95
001 2700 800 0000 000000 000 00 000 GENERAL OPERATION/MAINT OF PLANT MISCELLANEOU
200.00 0.00 200.00 0.00 0.00 35.00 165.00 17.50
Date: 08/03/20 MILFORD EXEMPTED VILLAGE SCH. Page: 5
Time: 11:35 am Appropriation Account Summary (APPSUM)
SORTED BY FUND/FUNC/OBJ
APPSUM FOR BOARD MEMBERS
Account Number Description
FUND FUNC OBJ SCC SUBJ OU IL JOB
Prior FY FYTD MTD Cur + Future FYTD FYTD
FYTD Carryover FYTD Actual Actual Encumbrances Remaining Percent
Appropriated Encumbrances Expendable Expenditures Expenditures + Requis Amt Balance Exp/Enc
*****TOTAL FOR FUNC 2700 (OPERATION & MAINT OF PLANT SER):
2,712,213.00 311,171.62 3,023,384.62 312,282.70 312,282.70 1,116,481.00 1,594,620.92 47.26
====================================================================================================================================
001 2800 400 0000 000000 000 00 000 SPT SVCS-TRANSPORTATION - PURCHASED SERVICES
6,171,550.00 0.00 6,171,550.00 3,013.35 3,013.35 2,739,442.43 3,429,094.22 44.44
001 2800 500 0000 000000 000 00 000 SPT SVCS-TRANSPORTATION - SUPPLIES/MATERIALS
350,000.00 0.00 350,000.00 328.68 328.68 144,290.07 205,381.25 41.32
*****TOTAL FOR FUNC 2800 (SUPPORT SERV - PUPIL TRANSPOR.):
6,521,550.00 0.00 6,521,550.00 3,342.03 3,342.03 2,883,732.50 3,634,475.47 44.27
====================================================================================================================================
001 2900 100 0000 000000 000 00 000 SPT SVCS-CENTRAL SVCS - SALARIES AND WAGES
0.00 0.00 0.00 51,974.08 51,974.08 0.00 51,974.08- 0.00
001 2900 200 0000 000000 000 00 000 SPT SVCS-CENTRAL SVCS - RETIREMENT/BENEFITS
90,000.00 0.00 90,000.00 23,066.55 23,066.55 87,175.56 20,242.11- 122.49
001 2900 400 0000 000000 000 00 000 SPT SVCS-CENTRAL SVCS - PURCHASED SERVICES
865,007.46 8,100.00 873,107.46 167,252.78 167,252.78 566,305.96 139,548.72 84.02
001 2900 500 0000 000000 000 00 000 SPT SVCS-CENTRAL SVCS - SUPPLIES/MATERIALS
105,800.00 0.00 105,800.00 308.43 308.43 44,444.62 61,046.95 42.30
001 2900 600 0000 000000 000 00 000 SPT SVCS-CENTRAL SVCS - NEW (ADD’L) EQUIP
165,000.00 67,455.96 232,455.96 0.00 0.00 67,455.96 165,000.00 29.02
001 2900 800 0000 000000 000 00 000 HUMAN RESOURCES ADMIN AWARDS
95,293.00 0.00 95,293.00 46,924.50 46,924.50 29,128.00 19,240.50 79.81
*****TOTAL FOR FUNC 2900 (SUPPORT SERVICES - CENTRAL):
1,321,100.46 75,555.96 1,396,656.42 289,526.34 289,526.34 794,510.10 312,619.98 77.62
====================================================================================================================================
001 3900 800 0000 000000 000 00 000 GENERAL OTHER OPER OF NON-INSTRUC MISCELLANEO
10,000.00 0.00 10,000.00 0.00 0.00 0.00 10,000.00 0.00
*****TOTAL FOR FUNC 3900 (OTHER OPERATION OF NON-INSTRUC):
10,000.00 0.00 10,000.00 0.00 0.00 0.00 10,000.00 0.00
====================================================================================================================================
Date: 08/03/20 MILFORD EXEMPTED VILLAGE SCH. Page: 6
Time: 11:35 am Appropriation Account Summary (APPSUM)
SORTED BY FUND/FUNC/OBJ
APPSUM FOR BOARD MEMBERS
Account Number Description
FUND FUNC OBJ SCC SUBJ OU IL JOB
Prior FY FYTD MTD Cur + Future FYTD FYTD
FYTD Carryover FYTD Actual Actual Encumbrances Remaining Percent
Appropriated Encumbrances Expendable Expenditures Expenditures + Requis Amt Balance Exp/Enc
001 4500 100 0000 000000 000 00 000 SPORTS ORIENTED STUDENT ACTIVITIES - SALARIES
0.00 0.00 0.00 29,954.53 29,954.53 0.00 29,954.53- 0.00
001 4500 200 0000 000000 000 00 000 SPORTS ORIENTED ACTIVITIES - RETIREMENT/BENE
0.00 0.00 0.00 15,035.82 15,035.82 771.81 15,807.63- 0.00
001 4500 400 0000 000000 000 00 000 SPORTS ORIENTED ACTIVITIES - PURCHASED SVCS
2,340.00 0.00 2,340.00 195.00 195.00 2,145.00 0.00 100.00
*****TOTAL FOR FUNC 4500 (SPORT ORIENTED ACTIVITIES):
2,340.00 0.00 2,340.00 45,185.35 45,185.35 2,916.81 45,762.16- 0.00
====================================================================================================================================
001 5600 400 0000 000000 000 00 000 GENERAL BLDG IMPROVEMENT PURCHASED SERV
1,910,000.00 1,845,053.72 3,755,053.72 224,000.00 224,000.00 1,621,053.72 1,910,000.00 49.14
*****TOTAL FOR FUNC 5600 (BUILDING IMPROVEMENT SERVICES):
1,910,000.00 1,845,053.72 3,755,053.72 224,000.00 224,000.00 1,621,053.72 1,910,000.00 49.14
====================================================================================================================================
001 7100 900 0000 000000 000 00 000 GENERAL CONTINGENCY OTHER USES OF FUNDS
500,000.00 0.00 500,000.00 0.00 0.00 0.00 500,000.00 0.00
*****TOTAL FOR FUNC 7100 (CONTINGENCIES):
500,000.00 0.00 500,000.00 0.00 0.00 0.00 500,000.00 0.00
====================================================================================================================================
*****TOTAL FOR FUND 001 (GENERAL):
Ex Tr/Ad 30,000,000.00 2,967,672.13 32,967,672.13 6,210,488.13 6,210,488.13 8,099,254.74 18,657,929.26 43.41
In Tr/Ad 30,000,000.00 2,967,672.13 32,967,672.13 6,210,488.13 6,210,488.13 8,099,254.74 18,657,929.26 43.41
====================================================================================================================================
*****GRAND TOTALS:
Ex Tr/Ad 30,000,000.00 2,967,672.13 32,967,672.13 6,210,488.13 6,210,488.13 8,099,254.74 18,657,929.26 43.41
In Tr/Ad 30,000,000.00 2,967,672.13 32,967,672.13 6,210,488.13 6,210,488.13 8,099,254.74 18,657,929.26 43.41
====================================================================================================================================
Date: 08/03/20 MILFORD EXEMPTED VILLAGE SCH. Page: 1
Time: 11:35 am Fiscal Year Budget (FNDREVEX)
Revenues & Expenditures
July 1, 2020 through July 31, 2020
REVENUE AND EXPENDITURE REPORT
Aggregate of Funds
July Annual FYTD Unencumbered
Activity Budget Activity Encumbrances Balance
-------------------------------------------------------------------------------------
Total Fund Balance, Beg. of Period $ 43,182,285.38 $ 43,182,285.38
Revenue:
GEN. PROP. TAX - REAL UNRESERV $ 10,685,600.00 $ 37,000,000.00 $ 10,685,600.00
TUITION/PAT-REGULAR DAY SCHOOL $ 550.00- $ 550.00-
TUITION/PAT-SUMMER SCHOOL $ 25.00 $ 25.00
MISC TUITION FROM PATRONS $ 39.25 $ 39.25
OPEN ENROLLMENT $ 80,981.04 $ 80,981.04
INTEREST IN INVESTMENTS $ 35,611.18 $ 35,611.18
GAIN OR LOSS ON SALE OF INVS $ 150.00 $ 150.00
DUES AND FEES $ 575.00 $ 575.00
OTHER MISCELLANEOUS RECEIPTS $ 6,755.00 $ 6,755.00
REVENUE IN LIEU OF TAXES $ 63,509.08 $ 63,509.08
SCHOOL FOUNDATION ALLOWANCE $ 1,911,431.78 $ 37,000,000.00 $ 1,911,431.78
POVERTY BASED ASSISTANCE $ 4,908.64 $ 4,908.64
OTHER REST GRANTS-IN-AID/STATE $ 557.78 $ 557.78
UNRES FROM FED/OTHER INTERMED. $ 688.51 $ 688.51
REFND OF PRIOR YEAR EXPENDITUR $ 273.38 $ 273.38
---------------- ---------------- ---------------- ---------------- ----------------
Total Revenues: $ 12,790,555.64 $ 74,000,000.00 $ 12,790,555.64
Expenditures:
PERSONNEL:
SALARIES $ 3,241,028.36 $ 5,176,707.89 $ 3,241,028.36 $ 1,935,679.53
FRINGE BENEFITS $ 1,253,583.66 $ 1,631,000.00 $ 1,253,583.66 $ 91,422.70 $ 285,993.64
---------------- ---------------- ---------------- ---------------- ----------------
TOTAL PERSONNEL: $ 4,494,612.02 $ 6,807,707.89 $ 4,494,612.02 $ 91,422.70 $ 2,221,673.17
ADVERTISING $ 26,260.00 $ 260.00 $ 26,000.00
CERTIFICATED MEETING EXPENSE $ 4,893.00 $ 112,629.48 $ 4,893.00 $ 4,178.00 $ 103,558.48
COMMUNITY SCHOOL PAYMENTS $ 40,715.07 $ 500,000.00 $ 40,715.07 $ 459,284.93
DATA PROCESSING SERVICES $ 154,723.63 $ 319,610.69 $ 154,723.63 $ 30,896.50 $ 133,990.56
ELECTRICITY $ 887,000.00 $ 400,000.00 $ 487,000.00
EXCESS COSTS $ 939,500.00 $ 49,794.00 $ 889,706.00
GARBAGE REMOVAL & CLEANING $ 1,034.89 $ 34,000.00 $ 1,034.89 $ 12,637.88 $ 20,327.23
GAS $ 942.47 $ 174,000.00 $ 942.47 $ 49,207.53 $ 123,850.00
HEALTH SERVICES $ 5,500.00 $ 2,825.00 $ 2,675.00
INSTRUCTION SERVICES $ 8,788.24 $ 505,250.00 $ 8,788.24 $ 142,411.76 $ 354,050.00
INSTRUCTIONAL IMPROVEMENT $ 10,384.00 $ 16,302.00 $ 10,384.00 $ 5,500.00 $ 418.00
INTERNET ACCESS SERVICE $ 3,441.63 $ 92,000.00 $ 3,441.63 $ 53,792.17 $ 34,766.20
MANAGEMENT SERVICES $ 454.40 $ 57,960.00 $ 454.40 $ 10,505.60 $ 47,000.00
NONCERTIFICATED MEETING EXP. $ 250.00 $ 16,031.00 $ 250.00 $ 795.00 $ 14,986.00
Date: 08/03/20 MILFORD EXEMPTED VILLAGE SCH. Page: 2
Time: 11:35 am Fiscal Year Budget (FNDREVEX)
Revenues & Expenditures
July 1, 2020 through July 31, 2020
REVENUE AND EXPENDITURE REPORT
Aggregate of Funds (cont’d)
July Annual FYTD Unencumbered
Activity Budget Activity Encumbrances Balance
-------------------------------------------------------------------------------------
OPEN ENROLLMENT PAYMENTS $ 52,726.62 $ 625,000.00 $ 52,726.62 $ 572,273.38
OTHER COMMUNICATIONS SERVICE $ 2,000.00 $ 2,000.00
OTHER CRAFT & TRADE SERVICES $ 99.82 $ 1,200.00 $ 99.82 $ 1,100.18
OTHER PROFESSIONAL & TECHNICAL $ 141,711.34 $ 790,671.50 $ 141,711.34 $ 554,567.80 $ 94,392.36
OTHER PROPERTY SERVICES $ 150.00 $ 135,000.00 $ 150.00 $ 1,650.00 $ 133,200.00
OTHER PUPIL TRANSPORTATION $ 779.94 $ 15,000.00 $ 779.94 $ 14,220.06
OTHER TRAVEL/MEETING EXPENSE $ 857.78 $ 72,475.00 $ 857.78 $ 19,992.22 $ 51,625.00
OTHER TUITION PAYMENTS $ 125,000.00 $ 125,000.00
POSTAGE $ 6,315.29 $ 28,600.00 $ 6,315.29 $ 17,212.61 $ 5,072.10
PRINTING AND BINDING $ 2,179.99 $ 23,825.00 $ 2,179.99 $ 3,172.00 $ 18,473.01
PROFESSIONAL & TECHNICAL SERV. $ 587,150.00 $ 35,400.00 $ 551,750.00
PROFESSIONAL/LEGAL SERVICES $ 6,130.03 $ 102,157.54 $ 6,130.03 $ 37,614.85 $ 58,412.66
PROPERTY INSURANCE $ 98,180.00 $ 89,550.00 $ 8,630.00
PURCHASED TRANSP.- EXTRACURR. $ 84,000.00 $ 7,275.84 $ 76,724.16
RENTALS $ 7,475.81 $ 197,506.50 $ 7,475.81 $ 63,739.77 $ 126,290.92
REPAIRS & MAINTENANCE SERV. $ 268,775.39 $ 4,498,850.39 $ 268,775.39 $ 1,813,630.88 $ 2,416,444.12
SPECIAL ED PAYMENTS $ 185,600.00 $ 185,600.00
STAFF SERVICES $ 1,081.00 $ 12,550.00 $ 1,081.00 $ 3,919.00 $ 7,550.00
STATISTICAL SERVICES $ 16,000.00 $ 16,000.00
TELEPHONE SERVICE $ 5,304.73 $ 171,730.00 $ 5,304.73 $ 84,630.27 $ 81,795.00
TRANS PURCHASED OTHER SOURCE $ 1,862.07 $ 6,035,000.00 $ 1,862.07 $ 2,715,437.93 $ 3,317,700.00
TUITION PD - PRIVATE SCHOOLS $ 67,761.58 $ 1,792,800.00 $ 67,761.58 $ 278,772.76 $ 1,446,265.66
WATER AND SEWAGE $ 13,766.65 $ 124,500.00 $ 13,766.65 $ 46,233.35 $ 64,500.00
---------------- ---------------- ---------------- ---------------- ----------------
TOTAL PURCHASED SERVICES $ 802,605.37 $ 19,410,839.10 $ 802,605.37 $ 6,536,702.90 $ 12,071,530.83
CLASSROOM SUPPLIES $ 84,201.52 $ 17,123.56 $ 67,077.96
COLLEGE CREDIT PLUS DATA $ 1,582.19 $ 53,172.97 $ 1,582.19 $ 31,606.72 $ 19,984.06
COMPUTER SUPPLIES $ 11,996.76 $ 822,796.82 $ 11,996.76 $ 366,649.12 $ 444,150.94
ELECTRONIC INSTRUCT. MATERIALS $ 110,308.00 $ 149,474.00 $ 110,308.00 $ 8,750.00 $ 30,416.00
ELECTRONIC SUBSCRIPTION SVC. $ 15,367.99 $ 60,235.00 $ 15,367.99 $ 40,950.00 $ 3,917.01
EQUIPMENT AND FURNITURE $ 171,391.56 $ 767,399.59 $ 171,391.56 $ 171,912.59 $ 424,095.44
FOOD & RELATED SUPP & MATERIAL $ 1,500.00 $ 1,500.00
FUEL $ 2,644.20 $ 380,000.00 $ 2,644.20 $ 151,490.07 $ 225,865.73
GENERAL SUPPLIES $ 11,281.63 $ 129,714.90 $ 11,281.63 $ 24,283.71 $ 94,149.56
HEALTH & HYGIENE SUPPLIES $ 3,000.00 $ 33.00 $ 2,967.00
LIBRARY BOOKS $ 782.13 $ 27,432.36 $ 782.13 $ 4,140.63 $ 22,509.60
NEWSPAPER, PERIODICALS, FILMS $ 4,949.74 $ 1,956.91 $ 2,992.83
OFFICES SUPPLIES $ 1,228.40 $ 43,265.60 $ 1,228.40 $ 10,459.23 $ 31,577.97
OPER/MAINTENANCE/REPAIR-PLANT $ 32,626.43 $ 466,306.44 $ 32,626.43 $ 116,490.22 $ 317,189.79
OTHER GENERAL SUPPLIES $ 23,650.00 $ 87,225.10 $ 23,650.00 $ 2,758.54 $ 60,816.56
OTHER SUPPLIES & MATERIALS $ 18,333.00 $ 7,333.00 $ 11,000.00
PERIODICALS $ 150.00 $ 150.00
SOFTWARE MATERIALS $ 22,893.49 $ 79,107.49 $ 22,893.49 $ 23,516.35 $ 32,697.65
Date: 08/03/20 MILFORD EXEMPTED VILLAGE SCH. Page: 3
Time: 11:35 am Fiscal Year Budget (FNDREVEX)
Revenues & Expenditures
July 1, 2020 through July 31, 2020
REVENUE AND EXPENDITURE REPORT
Aggregate of Funds (cont’d)
July Annual FYTD Unencumbered
Activity Budget Activity Encumbrances Balance
-------------------------------------------------------------------------------------
TEXTBOOKS $ 140,250.82 $ 1,069,113.91 $ 140,250.82 $ 113,306.79 $ 815,556.30
TIRES & TUBES $ 5,000.00 $ 1,000.00 $ 4,000.00
---------------- ---------------- ---------------- ---------------- ----------------
TOTAL SUPPLIES AND MATERIALS $ 546,003.60 $ 4,252,378.44 $ 546,003.60 $ 1,093,760.44 $ 2,612,614.40
CAPITALIZED EQUIPMENT $ 22,899.25 $ 59,899.25 $ 22,899.25 $ 37,000.00
EQUIPMENT $ 2,321.51 $ 309,291.51 $ 2,321.51 $ 160,500.00 $ 146,470.00
TECHNICAL EQUIPMENT $ 277,795.00 $ 680,050.96 $ 277,795.00 $ 67,455.96 $ 334,800.00
---------------- ---------------- ---------------- ---------------- ----------------
TOTAL CAPITAL OUTLAY $ 303,015.76 $ 1,049,241.72 $ 303,015.76 $ 227,955.96 $ 518,270.00
AWARDS AND PRIZES $ 3,500.00 $ 3,000.00 $ 500.00
BANK CHARGES $ 3,663.00 $ 82,850.00 $ 3,663.00 $ 1,808.86 $ 77,378.14
CHARGES FOR STATE EXAMS $ 53,500.00 $ 53,500.00
COUNTY BD OF ED CONTRIBUTION $ 3,436.88 $ 42,000.00 $ 3,436.88 $ 38,563.12
ELECTION EXPENSE $ 22,970.94 $ 22,970.94
FIDELITY BOND PREMIUMS $ 250.00 $ 250.00
LIABILITY INSURANCE $ 5,100.00 $ 21,320.00 $ 5,100.00 $ 16,220.00
MEMBRSHP FEES - PROF ORGANZ. $ 4,947.00 $ 22,742.00 $ 4,947.00 $ 8,730.32 $ 9,064.68
MISCELLANEOUS OBJECTS $ 12,429.04 $ 249.04 $ 12,180.00
OTHER DUES AND FEES $ 180.00 $ 39,250.00 $ 180.00 $ 2,295.00 $ 36,775.00
OTHER INSURANCE $ 45,693.00 $ 45,693.00 $ 45,693.00
OTHER MISCELLANEOUS $ 10,000.00 $ 10,000.00
PROPERTY TAX COLLECTION FEES $ 545,400.00 $ 545,400.00
SELF INSURANCE $ 1,231.50 $ 45,600.00 $ 1,231.50 $ 26,053.00 $ 18,315.50
---------------- ---------------- ---------------- ---------------- ----------------
TOTAL MISCELLANEOUS OBJECTS $ 64,251.38 $ 947,504.98 $ 64,251.38 $ 111,856.22 $ 771,397.38
CONTINGENCIES $ 500,000.00 $ 500,000.00
---------------- ---------------- ---------------- ---------------- ----------------
TOTAL OTHER USES OF FUNDS $ 0.00 $ 500,000.00 $ 0.00 $ 0.00 $ 500,000.00
---------------- ---------------- ---------------- ---------------- ----------------
Total Expenditures: $ 6,210,488.13 $ 32,967,672.13 $ 6,210,488.13 $ 8,061,698.22 $ 18,695,485.78
Increase (Decrease) for Period $ 6,580,067.51 $ 6,580,067.51
Total Fund Balance, End of Period $ 49,762,352.89 $ 49,762,352.89
================= =================
Total Current Encumbrances $ 8,061,698.22 $ 8,061,698.22
Total Unencumbered Cash Balance $ 41,700,654.67 $ 41,700,654.67
================= =================
Milford Exempted Village School District
Month of July 2020
Reconciliation of Depository to Fund Cash Balances
Total Fund Balance:
Depository Balances: Fifth Third - Operating
Adjustments-Outstanding Meeder 513rd Securities Deposit in Transit (Payschools)
Total Bank
Less Outstanding Checks
Total Depository
True Balance
Treasurer
Assistant Treasurer
Date
Date
$21,902,898.71
$28,947,832.09 $11,988,035.51
$637.50
$62,839,403.81
($472,529.25)
$62,366,874.56
$62,366,874.56 ($0.00)
Month of
Milford Exempted Village School District
July 2020
Reconciliation of Payroll Account
Total Fund Balance:
Adjustments SERS STRS Blue Ash Cinti Madeira Mason Sharonville Norwood Fairfax OH Def Comp OSDIT AXA OH Taxes OH Child Support STRS PU SERS Pick-Up RITA Qtrly Taxes-Jul Aug Sept Voya
Total Bank
Less Outstanding Checks-Net Pay
True Balance
Treasurer
Assistant Treasurer
Date
$273,420.54
(171,858.24) (481.30)
(1,472.18) (396.13) (201.82) (241.25) (656.23) (295.89)
(4,879.50) (1,747.31)
(15,685.00) (34,765.25)
(1,938.22) (18,637.02)
(4,054.57) (1,059.24)
$15,051.39
($15,051.39)
$0.00
·r:J, I ,'.;b;to Date
File: ACA/ACAA
Milford EVS District Page 1 of 4
NONDISCRIMINATION ON THE BASIS OF SEX/SEXUAL HARASSMENT
The U.S. Department of Education has published regulations for implementing Title IX of the
Education Amendments of 1972, which prohibits sex discrimination in federally assisted
education programs.
Title IX states, in part: “No person in the United States shall, on the basis of sex, be excluded
from participation in, be denied the benefits of or be subjected to discrimination under any
education program or activity receiving federal financial assistance.”
The Board ensures compliance with Title IX of the Education Amendments of 1972, Title VI of
the Civil Rights Act of 1964 and the regulations promulgated through the U.S. Department of
Education.
All persons associated with the District, including, but not limited to, the Board, administration,
staff, students, and third parties are expected to conduct themselves at all times so as to provide
an atmosphere free from sex discrimination and sexual harassment. Sex discrimination and
sexual harassment, whether verbal or nonverbal, occurring inside or outside of District buildings,
on other District-owned property or at school-sponsored social functions/activities, is illegal and
unacceptable and will not be tolerated. The District may have an obligation to investigate and/or
respond to sexual harassment occurring off school grounds, when the harassment creates a
hostile environment within the school setting. Sexual harassment is strictly prohibited by this
policy.
The District takes measures to eliminate harassment, prevent its recurrence and remedy its
effects, and will implement interim measures as deemed necessary.
Definition of Sexual Harassment: Unwelcome sexual advances, requests for sexual favors or
other verbal, nonverbal, or physical conduct of a sexual nature may constitute sexual harassment
when:
1) submission to such conduct is made, either explicitly or implicitly, a term or condition of
a person’s employment or status in a class, educational program or activity;
2) submission to, or rejection of, such conduct by an individual is used as the basis for
employment or education decisions affecting such individual or
3) such conduct is sufficiently severe, persistent, or pervasive and has the purpose or effect
of unreasonably interfering with an individual’s work or educational performance by
creating an intimidating, hostile or abusive environment, or by interfering with one’s
ability to participate in or benefit from a class or educational program or activity.
File: ACA/ACAA
Milford EVS District Page 2 of 4
Sexual harassment includes gender-based harassment, which refers to unwelcome conduct based
on an individual’s actual or perceived sex, (including harassment based on gender identity and
nonconformity with sex stereotypes), and not necessarily involving conduct of a sexual nature.
Examples of sexual harassment-type conduct may include, but are not limited to, unwanted
sexual advances; demands for sexual favors in exchange for favorable treatment or continued
employment; grooming; repeated sexual jokes, flirtations, advances or propositions; verbal abuse
of a sexual nature; graphic verbal commentary relating to an individual’s body, sexual prowess
or sexual deficiencies; coerced sexual activities; any unwanted physical contact; sexually
suggestive or obscene comments or gestures; or displays in the workplace of sexually suggestive
or obscene objects or pictures. Whether any act or comment constitutes sexual harassment-type
conduct is often dependent on the individual recipient.
All of these types of harassment are considered forms of sex discrimination prohibited by Title
IX.
The Board has developed informal and formal discrimination and harassment complaint
procedures. The procedures provide for a prompt and equitable investigation and resolution of
complaints of sex discrimination, including sexual misconduct. The Board also identified
disciplinary measures that may be imposed upon the offender. Nothing in this policy or
procedure prevents an individual from pursuing action through State and/or Federal law,
contacting law enforcement, or from filing a complaint with the United States Department of
Education, Office of Civil Rights, the Ohio Civil Rights Commission or the Equal Employment
Opportunity Commission.
The Board designates the following individuals to serve as the District’s Title IX Coordinators:
Name: John Spieser Jennie Berkley
Title: Director of Human Resources Assistant
Superintendent of Human Resources and Student
Services
Address: 1099 State Route 131, Milford, OH 45150
Phone Number: 513-831-1314
Email: [email protected]
Name: Dr. Jill Hollandsworth
Title: Assistant Superintendent of Teaching & Learning
Director of Elementary Curriculum and Instruction
Address: 1099 State Route 131, Milford, OH 45150
Phone Number: 513-831-1314
Email: [email protected]
File: ACA/ACAA
Milford EVS District Page 3 of 4
The Title IX Coordinator serves as the grievance officer and coordinates the District’s efforts to
comply with and carry out responsibilities under Title IX, including any complaint under Title
IX. He/She is vested with the authority and responsibility for investigating all sexual harassment
complaints in accordance with the procedures set forth in the accompanying regulation and staff
and student handbooks. Any investigatory responsibilities of the Title IX Coordinator may be
delegated to a designee trained in Title IX compliance and procedures.
Confidentiality/Retaliation
Sexual harassment matters, including the identity of both the reporting party and the responding
party, are kept confidential to the extent possible, consistent with the Board’s legal obligations to
investigate. Although discipline may be imposed against the responding party upon a finding of
guilt, the District prohibits retaliation for an individual’s participation in, and/or initiation of a
sex discrimination/sexual harassment complaint investigation, including instances where the
complaint is not substantiated. The District takes reasonable steps to prevent retaliation and
takes strong responsive action if retaliation occurs.
[Adoption date: June 20, 1991]
[Re-adoption date: May 20, 1993]
[Re-adoption date: August 18, 1994]
[Re-adoption date: August 21, 2014]
[Re-adoption date: April 20, 2017]
[Re-adoption date: February 15, 2018]
[Re-adoption date: February 21, 2019]
[Re-adoption date: August 20, 2020]
LEGAL REFS.: Civil Rights Act, Title VI; 42 USC 2000d et seq.
Civil Rights Act, Title VII; 42 USC 2000e et seq.
Education Amendments of 1972, Title IX; 20 USC 1681 et seq.
Executive Order 11246, as amended by Executive Order 11375
Equal Pay Act; 29 USC 206
Ohio Const. Art. I, Section 2
ORC Chapter 4112
CROSS REFS.: AC, Nondiscrimination
GBA, Equal Opportunity Employment
GBD, Board-Staff Communications (Also BG)
GBH, Staff-Student Relations (Also JM)
IGDJ, Interscholastic Athletics
JB, Equal Educational Opportunities
JFC, Student Conduct (Zero Tolerance)
JFCF, Hazing and Bullying (Harassment, Intimidation and Dating Violence)
JHG, Reporting Child Abuse
File: ACA/ACAA
Milford EVS District Page 4 of 4
Staff Handbooks
Student Handbooks
CONTRACT REFS.: Teachers’ Negotiated Agreement
Support Staff Negotiated Agreement
File: ACA/ACAA
Milford EVS District Page 1 of 4
NONDISCRIMINATION ON THE BASIS OF SEX/SEXUAL HARASSMENT
The U.S. Department of Education has published regulations for implementing Title IX of the
Education Amendments of 1972, which prohibits sex discrimination in federally assisted
education programs.
Title IX states, in part: “No person in the United States shall, on the basis of sex, be excluded
from participation in, be denied the benefits of or be subjected to discrimination under any
education program or activity receiving federal financial assistance.”
The Board ensures compliance with Title IX of the Education Amendments of 1972, Title VI of
the Civil Rights Act of 1964 and the regulations promulgated through the U.S. Department of
Education.
All persons associated with the District, including, but not limited to, the Board, administration,
staff, students, and third parties are expected to conduct themselves at all times so as to provide
an atmosphere free from sex discrimination and sexual harassment. Sex discrimination and
sexual harassment, whether verbal or nonverbal, occurring inside or outside of District buildings,
on other District-owned property or at school-sponsored social functions/activities, is illegal and
unacceptable and will not be tolerated. The District may have an obligation to investigate and/or
respond to sexual harassment occurring off school grounds, when the harassment creates a
hostile environment within the school setting. Sexual harassment is strictly prohibited by this
policy.
The District takes measures to eliminate harassment, prevent its recurrence and remedy its
effects, and will implement interim measures as deemed necessary.
Definition of Sexual Harassment: Unwelcome sexual advances, requests for sexual favors or
other verbal, nonverbal, or physical conduct of a sexual nature may constitute sexual harassment
when:
1) submission to such conduct is made, either explicitly or implicitly, a term or condition of
a person’s employment or status in a class, educational program or activity;
2) submission to, or rejection of, such conduct by an individual is used as the basis for
employment or education decisions affecting such individual or
3) such conduct is sufficiently severe, persistent, or pervasive and has the purpose or effect
of unreasonably interfering with an individual’s work or educational performance by
creating an intimidating, hostile or abusive environment, or by interfering with one’s
ability to participate in or benefit from a class or educational program or activity.
File: ACA/ACAA
Milford EVS District Page 2 of 4
Sexual harassment includes gender-based harassment, which refers to unwelcome conduct based
on an individual’s actual or perceived sex, (including harassment based on gender identity and
nonconformity with sex stereotypes), and not necessarily involving conduct of a sexual nature.
Examples of sexual harassment-type conduct may include, but are not limited to, unwanted
sexual advances; demands for sexual favors in exchange for favorable treatment or continued
employment; grooming; repeated sexual jokes, flirtations, advances or propositions; verbal abuse
of a sexual nature; graphic verbal commentary relating to an individual’s body, sexual prowess
or sexual deficiencies; coerced sexual activities; any unwanted physical contact; sexually
suggestive or obscene comments or gestures; or displays in the workplace of sexually suggestive
or obscene objects or pictures. Whether any act or comment constitutes sexual harassment-type
conduct is often dependent on the individual recipient.
All of these types of harassment are considered forms of sex discrimination prohibited by Title
IX.
The Board has developed informal and formal discrimination and harassment complaint
procedures. The procedures provide for a prompt and equitable investigation and resolution of
complaints of sex discrimination, including sexual misconduct. The Board also identified
disciplinary measures that may be imposed upon the offender. Nothing in this policy or
procedure prevents an individual from pursuing action through State and/or Federal law,
contacting law enforcement, or from filing a complaint with the United States Department of
Education, Office of Civil Rights, the Ohio Civil Rights Commission or the Equal Employment
Opportunity Commission.
The Board designates the following individuals to serve as the District’s Title IX Coordinators:
Name: John Spieser Jennie Berkley
Title: Director of Human Resources Assistant
Superintendent of Human Resources and
Student Services
Address: 1099 State Route 131, Milford, OH 45150
Phone Number: 513-831-1314
Email: [email protected]
Name: Dr. Jill Hollandsworth
Title: Assistant Superintendent of Teaching & Learning
Director of Elementary Curriculum and
Instruction
Address: 1099 State Route 131, Milford, OH 45150
Phone Number: 513-831-1314
Email: [email protected]
File: ACA/ACAA
Milford EVS District Page 3 of 4
The Title IX Coordinator serves as the grievance officer and coordinates the District’s efforts to
comply with and carry out responsibilities under Title IX, including any complaint under Title
IX. He/She is vested with the authority and responsibility for investigating all sexual harassment
complaints in accordance with the procedures set forth in the accompanying regulation and staff
and student handbooks. Any investigatory responsibilities of the Title IX Coordinator may be
delegated to a designee trained in Title IX compliance and procedures.
Confidentiality/Retaliation
Sexual harassment matters, including the identity of both the reporting party and the responding
party, are kept confidential to the extent possible, consistent with the Board’s legal obligations to
investigate. Although discipline may be imposed against the responding party upon a finding of
guilt, the District prohibits retaliation for an individual’s participation in, and/or initiation of a
sex discrimination/sexual harassment complaint investigation, including instances where the
complaint is not substantiated. The District takes reasonable steps to prevent retaliation and
takes strong responsive action if retaliation occurs.
[Adoption date: June 20, 1991]
[Re-adoption date: May 20, 1993]
[Re-adoption date: August 18, 1994]
[Re-adoption date: August 21, 2014]
[Re-adoption date: April 20, 2017]
[Re-adoption date: February 15, 2018]
[Re-adoption date: February 21, 2019]
[Re-adoption date: August 20, 2020]
LEGAL REFS.: Civil Rights Act, Title VI; 42 USC 2000d et seq.
Civil Rights Act, Title VII; 42 USC 2000e et seq.
Education Amendments of 1972, Title IX; 20 USC 1681 et seq.
Executive Order 11246, as amended by Executive Order 11375
Equal Pay Act; 29 USC 206
Ohio Const. Art. I, Section 2
ORC Chapter 4112
CROSS REFS.: AC, Nondiscrimination
GBA, Equal Opportunity Employment
GBD, Board-Staff Communications (Also BG)
GBH, Staff-Student Relations (Also JM)
IGDJ, Interscholastic Athletics
JB, Equal Educational Opportunities
JFC, Student Conduct (Zero Tolerance)
JFCF, Hazing and Bullying (Harassment, Intimidation and Dating Violence)
File: ACA/ACAA
Milford EVS District Page 4 of 4
JHG, Reporting Child Abuse
Staff Handbooks
Student Handbooks
CONTRACT REFS.: Teachers’ Negotiated Agreement
Support Staff Negotiated Agreement
File: AC
Milford EVS District Page 1 of 4
NONDISCRIMINATION
The Board’s policy of nondiscrimination extends to students, staff, job applicants, the general
public and individuals with whom it does business and applies to race, color, national origin,
ancestry, citizenship status, religion, sex, sexual orientation, economic status, age, disability or
military status.
The Board does not discriminate on the basis of legally acquired genetic information.
The Board does not permit discriminatory practices and views harassment as a form of
discrimination. Harassment is defined as intimidation by threats of or actual physical violence;
the creation, by whatever means including the use of electronic communications devices, of a
climate of hostility or intimidation; or the use of language, conduct or symbols in such a manner
as to be commonly understood to convey hatred, contempt or prejudice or to have the effect of
insulting or stigmatizing an individual.
Employees or students who engage in discrimination of another employee or student shall be
subject to disciplinary action.
Permission, consent or assumption of risk by an individual subjected to discrimination does not
lessen the prohibition contained in this policy.
No one shall retaliate against an employee or student because he/she files a grievance; assists or
participates in an investigation, proceeding or hearing regarding the charge of discrimination of
an individual; or because he/she has opposed language or conduct that violates this policy.
The Board designates the following individual to serve as the District’s compliance officer/civil
rights coordinator:
Name: John Spieser Jennie Berkley
Title: Director of Human Resources Assistant
Superintendent of Human Resources and
Student Services Address: 1099 State Route 131, Milford, OH 45150
Phone Number: 513-831-1314
Email: [email protected]
Name: Dr. Jill Hollandsworth
Title: Assistant Superintendent of Teaching & Learning
Director of Elementary Curriculum and
Instruction
Address: 1099 State Route 131, Milford, OH 45150
Phone Number: 513-831-1314
File: AC
Milford EVS District Page 2 of 4
Email: [email protected]
The name, title, and contact information of these individuals is annually published in District
handbooks and on the District website.
The compliance officer is responsible for coordinating the District’s efforts to comply with
applicable Federal and State laws and regulations, including the District’s duty to address any
inquires or complaints regarding discrimination/retaliation or denial of equal access in a prompt
and equitable manner.
Reports and Complaints of Unlawful Discrimination/Harassment
All persons associated with the District, including, but not limited to, the Board, administration,
staff, students and third parties are encouraged to promptly report incidents of unlawful
discrimination/harassment.
The Board has developed complaint procedures, which are made available to every member of
the school community. The Board also has identified disciplinary penalties, which may be
imposed on the offender(s).
Matters, including the identity of both the charging party and the accused, are kept confidential
to the extent possible.
[Adoption date: November 5, 1975]
[Re-adoption date: April 21, 1981]
[Re-adoption date: October 21, 1981]
[Re-adoption date: January 18, 1990]
[Re-adoption date: July 18, 1991]
[Re-adoption date: May 20, 1993]
[Re-adoption date: June 19, 1997]
[Re-adoption date: August 21, 2014]
[Re-adoption date: July 16, 2015]
[Re-adoption date: April 20, 2017]
[Re-adoption date: February 21, 2019)
[Re-adoption date: August 20, 2020]
LEGAL REFS.: Civil Rights Act, Title VI; 42 USC 2000d et seq.
Civil Rights Act, (Amended 1972), Title VII; 42 USC 2000e et seq.
Education Amendments of 1972, Title IX; 20 USC 1681 et seq.
Executive Order 11246, as amended by Executive Order 11375
Equal Pay Act; 29 USC 206
Genetic Information Nondiscrimination Act of 2008; 42 USC 2000ff et seq.
Rehabilitation Act; 29 USC 794
Individuals with Disabilities Education Act; 20 USC 1400 et seq.
File: AC
Milford EVS District Page 3 of 4
Age Discrimination in Employment Act; 29 USC 623
Immigration Reform and Control Act; 8 USC 1324a et seq.
Americans with Disabilities Act Amendments Act of 2008; 42 USC 12101 et seq.
Ohio Const. Art. I, Section 2
ORC Chapter 3323
Chapter 4112
OAC 3301-35-02
CROSS REFS.: ACA, Nondiscrimination on the Basis of Sex
ACAA, Sexual Harassment
ACB, Nondiscrimination on the Basis of Disability
EDE, Computer/Online Services (Acceptable Use and Internet Safety)
GBA, Equal Opportunity Employment
GBO, Verification of Employment Eligibility
IGAB, Human Relations Education
IGBA, Guidance for Students with Disabilities
JB, Equal Educational Opportunities
JFC, Student Conduct (Zero Tolerance)
JFCEA, Gangs
JFCF, Hazing and Bullying (Harassment, Intimidation and Dating Violence)
Staff Handbooks
Student Handbooks
CONTRACT REFS.: Teachers’ Negotiated Agreement
Support Staff Negotiated Agreement
File: AC
Milford EVS District Page 1 of 4
NONDISCRIMINATION
The Board’s policy of nondiscrimination extends to students, staff, job applicants, the general
public and individuals with whom it does business and applies to race, color, national origin,
ancestry, citizenship status, religion, sex, sexual orientation, economic status, age, disability or
military status.
The Board does not discriminate on the basis of legally acquired genetic information.
The Board does not permit discriminatory practices and views harassment as a form of
discrimination. Harassment is defined as intimidation by threats of or actual physical violence;
the creation, by whatever means including the use of electronic communications devices, of a
climate of hostility or intimidation; or the use of language, conduct or symbols in such a manner
as to be commonly understood to convey hatred, contempt or prejudice or to have the effect of
insulting or stigmatizing an individual.
Employees or students who engage in discrimination of another employee or student shall be
subject to disciplinary action.
Permission, consent or assumption of risk by an individual subjected to discrimination does not
lessen the prohibition contained in this policy.
No one shall retaliate against an employee or student because he/she files a grievance; assists or
participates in an investigation, proceeding or hearing regarding the charge of discrimination of
an individual; or because he/she has opposed language or conduct that violates this policy.
The Board designates the following individual to serve as the District’s compliance officer/civil
rights coordinator:
Name: John Spieser Jennie Berkley
Title: Director of Human Resources Assistant
Superintendent of Human Resources and Student
Services
Address: 1099 State Route 131, Milford, OH 45150
Phone Number: 513-831-1314
Email: [email protected]
Name: Dr. Jill Hollandsworth
Title: Assistant Superintendent of Teaching & Learning
Director of Elementary Curriculum and Instruction
Address: 1099 State Route 131, Milford, OH 45150
Phone Number: 513-831-1314
Email: [email protected]
File: AC
Milford EVS District Page 2 of 4
The name, title, and contact information of these individuals is annually published in District
handbooks and on the District website.
The compliance officer is responsible for coordinating the District’s efforts to comply with
applicable Federal and State laws and regulations, including the District’s duty to address any
inquires or complaints regarding discrimination/retaliation or denial of equal access in a prompt
and equitable manner.
Reports and Complaints of Unlawful Discrimination/Harassment
All persons associated with the District, including, but not limited to, the Board, administration,
staff, students and third parties are encouraged to promptly report incidents of unlawful
discrimination/harassment.
The Board has developed complaint procedures, which are made available to every member of
the school community. The Board also has identified disciplinary penalties, which may be
imposed on the offender(s).
Matters, including the identity of both the charging party and the accused, are kept confidential
to the extent possible.
[Adoption date: November 5, 1975]
[Re-adoption date: April 21, 1981]
[Re-adoption date: October 21, 1981]
[Re-adoption date: January 18, 1990]
[Re-adoption date: July 18, 1991]
[Re-adoption date: May 20, 1993]
[Re-adoption date: June 19, 1997]
[Re-adoption date: August 21, 2014]
[Re-adoption date: July 16, 2015]
[Re-adoption date: April 20, 2017]
[Re-adoption date: February 21, 2019)
[Re-adoption date: August 20, 2020]
LEGAL REFS.: Civil Rights Act, Title VI; 42 USC 2000d et seq.
Civil Rights Act, (Amended 1972), Title VII; 42 USC 2000e et seq.
Education Amendments of 1972, Title IX; 20 USC 1681 et seq.
Executive Order 11246, as amended by Executive Order 11375
Equal Pay Act; 29 USC 206
Genetic Information Nondiscrimination Act of 2008; 42 USC 2000ff et seq.
Rehabilitation Act; 29 USC 794
Individuals with Disabilities Education Act; 20 USC 1400 et seq.
Age Discrimination in Employment Act; 29 USC 623
File: AC
Milford EVS District Page 3 of 4
Immigration Reform and Control Act; 8 USC 1324a et seq.
Americans with Disabilities Act Amendments Act of 2008; 42 USC 12101 et seq.
Ohio Const. Art. I, Section 2
ORC Chapter 3323
Chapter 4112
OAC 3301-35-02
CROSS REFS.: ACA, Nondiscrimination on the Basis of Sex
ACAA, Sexual Harassment
ACB, Nondiscrimination on the Basis of Disability
EDE, Computer/Online Services (Acceptable Use and Internet Safety)
GBA, Equal Opportunity Employment
GBO, Verification of Employment Eligibility
IGAB, Human Relations Education
IGBA, Guidance for Students with Disabilities
JB, Equal Educational Opportunities
JFC, Student Conduct (Zero Tolerance)
JFCEA, Gangs
JFCF, Hazing and Bullying (Harassment, Intimidation and Dating Violence)
Staff Handbooks
Student Handbooks
CONTRACT REFS.: Teachers’ Negotiated Agreement
Support Staff Negotiated Agreement
Page 1 of 12
File: AFC-1 (Also GCN-1)
EVALUATION OF PROFESSIONAL STAFF
(Ohio Teacher Evaluation System)
A determination of the efficiency and effectiveness of the teaching staff is a critical factor in the
overall operation of the District. The Board evaluates teachers in accordance with State law and
the standards-based statewide teacher evaluation framework adopted by the State Board of
Education (SBOE).
Notwithstanding Ohio Revised Code Section (RC) 3319.09, this policy applies to any person
employed under a teacher license issued under RC 3319, or under a professional or permanent
teacher’s certificate issued under former RC 3319.222, and who spends at least 50% of the time
employed providing content-related student instruction. This teacher evaluation policy does not
apply to substitute teachers or instructors of adult education.
The Board directs the Superintendent/designee to implement this policy in accordance with State
law. This policy has been developed in consultation with teachers employed by the Board. This
policy becomes effective at the expiration of any collective bargaining agreement covering
teachers employed by the Board that was in effect on November 2, 2018 and must be included in
any renewal or extension.
The District will implement this policy beginning with the 2020-2021 school year.
Credentialed Evaluators
Evaluations carried out under this policy are conducted by persons holding evaluator credentials
established by the Ohio Department of Education (ODE).
Final Holistic Rating and Evaluation Cycle
Teachers are assigned a final holistic rating of Accomplished, Skilled, Developing or Ineffective.
This rating will be based on a combination of informal and formal observations and supporting
evidence using the Teacher Evaluation Rubric.
Page 2 of 12
File: AFC-1 (Also GCN-1)
Annually, the Board submits to the ODE the number of teachers assigned a final holistic rating,
aggregated by the teacher preparation programs from which, and the years in which, the teachers
graduated. The name of, or any personally identifiable information about, any teacher reported
in compliance with this provision cannot be required.
The full evaluation cycle includes:
Professional Growth/Improvement Plan;
One formal holistic observation, followed by a conference;
At least two classroom walkthroughs –with an emphasis on identified focus area(s) when
applicable;
One formal focused observation – with an emphasis on identified focus area(s) and
One final summative conference.
The teacher performance measure of the evaluation cycle is aligned with the following Ohio
Standards for the Teaching Profession:
Understand student learning and development, respect student diversity and hold high
expectations for all students to achieve and progress at high levels;
Understand the content areas for which they have instructional responsibility;
Understand and use varied assessments to inform instruction and evaluate and ensure
student learning;
Plan and deliver effective instruction that advances the learning of each student;
Create learning environments that promote high levels of learning and achievement for
all students;
Collaborate and communicate with students, parents, other teachers, administrators and
the community to support student learning and
Assume responsibility for professional growth and performance as an individual and as a
member of a learning community.
The Superintendent/designee selects/develops evaluation tools to calculate teacher performance.
The Board directs the Superintendent/designee to develop procedures for these evaluation tools.
Teachers, who are on limited or extended limited contracts pursuant to State law and under
consideration for nonrenewal, receive at least three formal observations during the evaluation
cycle.
All teacher evaluations are completed by May 1. Teachers evaluated under this policy are
provided with a written copy of their evaluation results by May 10.
Page 3 of 12
File: AFC-1 (Also GCN-1)
The Board evaluates teachers receiving effectiveness ratings of Accomplished on those teachers’
most recent evaluations every three years, provided the teacher submits a self-directed
Professional Growth Plan and the evaluator determines the teacher is making progress on that
plan. Such evaluations are completed by May 1 of the evaluation year. Teachers evaluated on
this basis are provided a written copy of their evaluation results by May 10 of the evaluation
year. In years when an evaluation will not take place, one observation is carried out and at least
one conference with the teacher is held.
The Board evaluates teachers receiving effectiveness ratings of Skilled on those teachers’ most
recent evaluations every two years, provided the teacher and evaluator jointly develop a
Professional Growth Plan and the evaluator determines the teacher is making progress on that
plan. Biennial evaluations conducted under this policy are completed by May 1 of the evaluation
year. Teachers evaluated on a biennial basis are provided a written copy of their evaluation
results by May 10 of the evaluation year. In years when an evaluation will not take place, one
observation is carried out and at least one conference with the teacher is held.
High-Quality Student Data
High-quality student data (HQSD) is used to guide instructional decisions and meet student
learning needs. HQSD used must be rigorously reviewed by locally determined experts in the
field of education to meet all of the following criteria:
Align to learning standards;
Measure what is intended to be measured;
Be attributable to a specific teacher for course(s) and grade level(s) taught;
Demonstrate evidence of student learning (achievement and/or growth);
Follow protocols for administration and scoring;
Provide trustworthy results and
Not offend or be driven by bias.
AND the teachers must use the data generated from the HQSD data instrument by:
Critically reflecting upon and analyzing available data, using the information as part of an
ongoing cycle of support for student learning;
Considering student learning needs and styles, identifying the strengths and weaknesses
of an entire class, as well as individual students;
Informing instruction and adapting instruction to meet student need based upon the
information gained from the data analysis and
Measuring student learning (achievement and/or growth) and progress towards achieving
state and local standards.
File: AFC-1 (Also GCN-1)
Page 4 of 12
Evaluations use at least two measures of HQSD to provide evidence of student learning
attributable to the teacher being evaluated when required.
When applicable to the grade level or subject area taught by a teacher, HQSD includes the value-
added progress dimension established under RC 3302.021, except when otherwise prohibited by
law.
HQSD may be used as evidence in any component of the evaluation where applicable.
Data from ODE vendor approved assessments may be considered HQSD.
The use of shared attribution measures or student learning objectives is prohibited.
Professional Growth and Improvement Plans
Each teacher must develop a Professional Growth or Improvement Plan based on the results of
their most recent evaluation. These plans are to be developed annually and must be based on the
results of the evaluation and aligned to any existing district or building improvement plan.
Teachers with a final holistic rating of Accomplished must develop a self-directed Professional
Growth Plan.
Teachers with a final holistic rating of Skilled must develop a Professional Growth Plan working
jointly with the credentialed evaluator.
Teachers with a final holistic rating of Developing must develop a Professional Growth Plan that
is guided by their assigned credentialed evaluators.
Teachers with a final summative rating of Ineffective will be placed on an Improvement Plan
developed by the assigned credentialed evaluators.
Retention and Promotion
The Board uses evaluation results for retention and promotion decisions. The Board adopts
procedures for use in making retention and promotion decisions based on evaluation results.
Seniority shall not be the basis for making retention decisions, except when choosing between
teachers who have comparable evaluations.
Poorly Performing Teachers
The Board uses evaluation results for removing poorly performing teachers. The Board adopts
procedures for removing poorly performing teachers based on evaluation results.
File: AFC-1 (Also GCN-1)
Page 5 of 12
Professional Development
The Board allocates financial resources to support professional development in compliance with
State law and the SBOE’s evaluation framework.
[Adoption date: July 1967]
[Re-adoption date: April 20, 1989]
[Re-adoption date: December 20, 1989]
[Re-adoption date: June 20, 2013]
[Re-adoption date: August 21, 2014]
[Re-adoption date: June 15, 2017]
[Re-adoption date: August 16, 2018]
[Re-adoption date: August 20, 2020]
LEGAL REFS.: The Elementary and Secondary Education Act; 20 USC 1221 et seq.
ORC 3319.11; 3319.111; 3319.112; 3319.16; 3319.61
Chapter 4117
OAC 3301-35-05
CROSS REFS.: AF, Commitment to Accomplishment
GBL, Personnel Records
GCB, Professional Staff Contracts and Compensation Plans
GCL, Professional Staff Development Opportunities
CONTRACT REF.: Teachers’ Negotiated Agreement
File: AFC-1 (Also GCN-1)
Page 6 of 12
NOTE: In March 2017, the Educator Standards Board made recommendations for
updating the current Ohio Teacher Evaluation System originally established in
2013. Senate Bill (SB) 216 reflected many of these recommendations and led to the
development of a new teacher evaluation framework by the State Board of
Education (SBOE), OTES 2.0. Boards were initially required to have a new OTES
2.0 policy in place by July 1, 2020 and were to begin implementing the OTES 2.0
policy for the 2020-2021 school year. Policies must be adopted in consultation with
teachers employed by the Board.
Due to the COVID-19 pandemic and the related school building closures, House
Bill 197 was passed. Teacher evaluations were addressed and the deadline to adopt
an OTES 2.0 policy was extended to September 1, 2020. Districts may also delay
implementation for a year if they choose. Districts choosing to delay are to follow
the policies and procedures in place during the 2019-2020 school year.
Under the OTES 2.0 framework, a teacher’s Final Holistic Rating (Accomplished,
Skilled, Developing or Ineffective) will be based on a combination of informal and
formal observations, as well as supporting evidence. Evaluations are to be
completed by evaluators credentialed in OTES 2.0.
OTES 2.0 still provides districts with the option of evaluating Accomplished and
Skilled teachers less frequently. Annual Professional Growth/Improvement Plans
also are required based on the results of a teacher’s most recent evaluation.
SB 216 eliminated the requirement that 50% of a teacher’s evaluation be based on
student academic growth. Instead teacher evaluations will use at least two
measures of high-quality student data to provide evidence of student learning
attributable to the teacher being evaluated. Districts must determine what data
meets the definition of high-quality student data as defined by law and the SBOE
framework.
Evaluations conducted pursuant to these requirements must be carried out by a
person who holds a credential established by ODE.
The completion of evaluations is required as part of the contract renewal process.
Additionally, teachers, who are on limited or extended limited contracts pursuant to
State law and under consideration for nonrenewal, receive at least three formal
observations during the evaluation cycle.
File: AFC-1 (Also GCN-1)
Page 7 of 12
Boards are still required to use teacher evaluation results for promotion and
retention decisions and for removing poorly performing teachers. These will be
unique to each district and may be subject to bargaining.
OTES 2.0 still provides various options for times when evaluations are not carried
out or are done less frequently than annually:
Boards may choose to evaluate a teacher rated Accomplished on their most recent
evaluation annually or less frequently – once every three years – so long as the
teacher submits a Professional Growth Plan (self-directed) to their credentialed
evaluator that focuses on specific areas identified in the observations and
evaluation and the evaluator determines the teacher is making progress on the plan.
Boards also may choose to evaluate a teacher rated Skilled on their most recent
evaluation annually or less frequently – once every two years – so long as the
teacher and evaluator jointly develop a Professional Growth Plan for the teacher
that focuses on specific areas identified in the observations and evaluation and the
evaluator determines that the teacher is making progress on the plan.
Boards also can elect to not evaluate teachers who: 1) were on leave for 50% or
more of the school year as calculated by the board =, 2) have submitted a notice of
retirement that has been accepted by the board no later than December 1 of the
school year in which the evaluation would have been conducted or 3) Are
participating in the teacher residency program for the year during which the
teacher takes, for the first time, at least half of the performance-based assessment
prescribed by the SBOE for resident educators.
Boards are still required to allocate financial resources to support professional
development.
Page 8 of 12
File: AFC-1 (Also GCN-1)
Completely Adopted from OSBA Suggested Revisions
EVALUATION OF PROFESSIONAL STAFF
(Ohio Teacher Evaluation System)
A determination of the efficiency and effectiveness of the teaching staff is a critical factor in the
overall operation of the District. The Board evaluates teachers in accordance with State law and
standards-based statewide teacher evaluation framework adopted by the State of Education
(SBOE).
The Board directs the Superintendent/designee to implement this policy in accordance with State
law. The requirements of this policy prevail over any conflicting provisions of collective
bargaining agreements entered into on or after September 24, 2012.
Notwithstanding Ohio Revised Code Section (RC) 3319.09, this policy applies to any person
employed under a teacher license issues under RC 3319, or under a professional or permanent
teacher’s certificate issued under former RC 3319.222, and who spends at least 50% of the time
employed providing content-related student instruction. This teacher evaluation policy does not
apply to substitute teachers or instructors of adult education.
Credentialed Evaluators
Evaluations carried out under this policy are conducted by persons holding evaluator credentials
established by the Ohio Department of Education (ODE). Evaluators must complete state-
sponsored evaluation training and pass the online credentialing assessment. The Board adopts a
list of approved credentialed evaluators chosen from ODE’s list.
Effectiveness Rating
Teachers are assigned an effectiveness rating of Accomplished, Skilled, Developing or
Ineffective. This rating will be determined based on 50% teacher performance and 50% student
growth measures. Student growth will be determined through multiple measures.
Annually, the Board submits to the ODE the number of teachers assigned an effectiveness rating,
aggregated by the teacher preparation programs from which, and the years in which, the teachers
graduated. The name of, or any personally identifiable information about, any teacher reported
in compliance with this provision cannot be required.
Page 9 of 12
File: AFC-1 (Also GCN-1)
Teacher Performance Calculation
Teachers are evaluated via two formal observations and periodic classroom walk-throughs. The
teacher performance measure is based on the Ohio Standards for the Teaching Profession.
The Superintendent/designee selects/develops evaluation tools to calculate teacher performance.
The Board directs the Superintendent/designee to develop procedures for these evaluation tools.
Student Growth Calculation
For the purpose of this policy, student growth means the change in student achievement for an
individual student between two or more points in time. Student growth is evaluated by a
combination of:
1) Value-added data or an alternative student academic progress measure if adopted under
RC 3302.03 (C)(1)(e):
2) ODE-approved assessments and/or
3) Board-determined measures.
When available, value-added data or an alternative student academic progress measure if adopted
under RC 3302.03(C)(1)(e) shall be included in the multiple measures used to evaluate student
growth in proportion to the part of the teacher’s schedule of courses or subjects for which the
value-added progress dimension is applicable.
If teacher’s schedule is comprised only of courses or subjects for which value-added data is
applicable, the entire student academic growth factor of the evaluation for such teachers shall be
based on the value-added progress dimension.
Students with 45 or more excused or unexcused absences during the full academic year will not
be included in the calculation of student academic growth. Data from Board-determined
multiple measures will be converted to a score of:
1) Least Effective
2) Approaching Average
3) Average
4) Above Average or
5) Most Effective student growth levels.
Page 10 of 12
File: AFC-1 (Also GCN-1)
Professional Growth and Improvement Plans
Teachers with a final summative rating of Accomplished must develop professional growth plans
and choose their credentialed evaluators from the Board-approved evaluator list.
Teachers with a final summative rating of Skilled must develop professional growth plans
collaboratively with their credentialed evaluators from the Board-approved evaluator list and will
have input on their credentialed evaluator.
Teachers with a final summative rating of Developing must develop professional growth plans
with their credentialed evaluators. The Superintendent/designee approves the professional
growth plan and assigns the credentialed evaluator.
Teachers with a final summative rating of Ineffective must develop an improvement plan with
their credentialed evaluators. The Superintendent/designee approves the improvement plan and
assigns the credentialed evaluator.
Evaluation Time Line
District administrators evaluate teachers annually. Annual evaluations include two formal
observations at least 30 minutes each and periodic classroom walk-throughs. Teachers, who are
on limited or extended contracts pursuant to State law and under consideration for nonrenewal,
receive at least three formal observations during the evaluation cycle.
All teacher evaluations are completed by May 1. Teachers evaluated under this policy are
provided with a written copy of their evaluation results by May 10.
The Board evaluates teachers receiving effectiveness ratings of Accomplished on those teachers’
most recent evaluations carried out under this policy, and whose student growth measures are at
least average or higher every three years. Such evaluations are completed by May 1 of the
evaluation year. Teachers evaluated on this basis are provided a written copy of their evaluation
results by May 10 of the evaluation year. In years when an evaluation will not take place, one
observation is carried out and at least one conference with the teacher is held.
The Board evaluates teachers receiving effectiveness ratings of Skilled on those teachers’ most
recent evaluations carried out under this policy, and whose student growth measures are at least
average or higher every two years. Biennial evaluations conducted under this policy are
completed by May 1 of the evaluation year. Teachers evaluated on a biennial basis are provided
a written copy of their evaluation results by May 10 of the evaluation year. In years when an
Page 11 of 12
evaluation will not take place, one observation is carried out and at least one conference with the
teacher is held.
File: AFC-1 (Also GCN-1)
Testing for Ineffective Teachers in Core Subjects
Beginning with the 2015-2016 school year, teachers of core subject areas, as defined by State
law, who have received a rating of Ineffective for two of the three most recent school years must
register for and take all written examinations of content knowledge selected by ODE.
Retention and Promotion
The Board uses evaluation results for retention and promotion decisions. The Board adopts
procedures for use by District administrators in making retention and promotion decisions based
on evaluation results.
Seniority shall not be the basis for making retention decisions, except when choosing between
teachers who have comparable evaluations.
Poorly Performing Teachers
The Board uses evaluation results for removing poorly performing teachers. The Board adopts
procedures for removing poorly performing teachers based on evaluation results.
Professional Development
The Board allocates financial resources to support professional development in compliance with
State law and the SBOE’s evaluation framework.
[Adoption date: July 1967]
[Re-adoption date: April 20, 1989]
[Re-adoption date: December 20, 1989]
[Re-adoption date: June 20, 2013]
Page 12 of 12
[Re-adoption date: August 21, 2014]
[Re-adoption date: June 15, 2017]
[Re-adoption date: August 16, 2018]
File: AFC-1 (Also GCN-1)
LEGAL REFS.: ORC 3319.11; 3319.111; 3319.112; 3319.114; 3319.16; 3319.58
Chapter 4117
OAC 3301-35-05
CROSS REFS.: AF, Commitment to Accomplishment
GBL, Personnel Records
GCB, Professional Staff Contracts and Compensation Plans
CONTRACT REF.: Teachers’ Negotiated Agreement
Unless using the alternative framework, 50% of the teacher’s evaluation must be based on
student growth measures. Student growth must be based on multiple measures, including value-
added data where it is available. Local boards of education my administer assessments chosen
from the ODE assessment list for teachers of subjects where value-added scores are not
available, and/or local measures of student growth using state-designed criteria and guidance.
The multiple measures designated by the Board for teachers may vary based on subject level and
grade taught and should be determined at the district level. The board-determined measures
should be consistent for teachers teaching the same subject and/or guide level. The remaining
50% of the evaluation is based on teacher performance measured by the Ohio Standards for the
teaching profession.
Page 1 of 12
File: AFC-1 (Also GCN-1)
EVALUATION OF PROFESSIONAL STAFF
(Ohio Teacher Evaluation System)
A determination of the efficiency and effectiveness of the teaching staff is a critical factor in
the overall operation of the District. The Board evaluates teachers in accordance with
State law and the standards-based statewide teacher evaluation framework adopted by the
State Board of Education (SBOE).
Notwithstanding Ohio Revised Code Section (RC) 3319.09, this policy applies to any person
employed under a teacher license issued under RC 3319, or under a professional or
permanent teacher’s certificate issued under former RC 3319.222, and who spends at least
50% of the time employed providing content-related student instruction. This teacher
evaluation policy does not apply to substitute teachers or instructors of adult education.
The Board directs the Superintendent/designee to implement this policy in accordance with
State law. This policy has been developed in consultation with teachers employed by the
Board. This policy becomes effective at the expiration of any collective bargaining
agreement covering teachers employed by the Board that was in effect on November 2,
2018 and must be included in any renewal or extension.
The District will implement this policy beginning with the 2020-2021 school year.
Credentialed Evaluators
Evaluations carried out under this policy are conducted by persons holding evaluator
credentials established by the Ohio Department of Education (ODE).
Final Holistic Rating and Evaluation Cycle
Teachers are assigned a final holistic rating of Accomplished, Skilled, Developing or
Ineffective. This rating will be based on a combination of informal and formal
observations and supporting evidence using the Teacher Evaluation Rubric.
Page 2 of 12
File: AFC-1 (Also GCN-1)
Annually, the Board submits to the ODE the number of teachers assigned a final holistic
rating, aggregated by the teacher preparation programs from which, and the years in
which, the teachers graduated. The name of, or any personally identifiable information
about, any teacher reported in compliance with this provision cannot be required.
The full evaluation cycle includes:
Professional Growth/Improvement Plan;
One formal holistic observation, followed by a conference;
At least two classroom walkthroughs –with an emphasis on identified focus area(s)
when applicable;
One formal focused observation – with an emphasis on identified focus area(s) and
One final summative conference.
The teacher performance measure of the evaluation cycle is aligned with the following Ohio
Standards for the Teaching Profession:
Understand student learning and development, respect student diversity and hold
high expectations for all students to achieve and progress at high levels;
Understand the content areas for which they have instructional responsibility;
Understand and use varied assessments to inform instruction and evaluate and
ensure student learning;
Plan and deliver effective instruction that advances the learning of each student;
Create learning environments that promote high levels of learning and achievement
for all students;
Collaborate and communicate with students, parents, other teachers, administrators
and the community to support student learning and
Assume responsibility for professional growth and performance as an individual
and as a member of a learning community.
The Superintendent/designee selects/develops evaluation tools to calculate teacher
performance. The Board directs the Superintendent/designee to develop procedures for
these evaluation tools.
Teachers, who are on limited or extended limited contracts pursuant to State law and
under consideration for nonrenewal, receive at least three formal observations during the
evaluation cycle.
All teacher evaluations are completed by May 1. Teachers evaluated under this policy are
provided with a written copy of their evaluation results by May 10.
Page 3 of 12
File: AFC-1 (Also GCN-1)
The Board evaluates teachers receiving effectiveness ratings of Accomplished on those
teachers’ most recent evaluations every three years, provided the teacher submits a self-
directed Professional Growth Plan and the evaluator determines the teacher is making
progress on that plan. Such evaluations are completed by May 1 of the evaluation year.
Teachers evaluated on this basis are provided a written copy of their evaluation results by
May 10 of the evaluation year. In years when an evaluation will not take place, one
observation is carried out and at least one conference with the teacher is held.
The Board evaluates teachers receiving effectiveness ratings of Skilled on those teachers’
most recent evaluations every two years, provided the teacher and evaluator jointly
develop a Professional Growth Plan and the evaluator determines the teacher is making
progress on that plan. Biennial evaluations conducted under this policy are completed by
May 1 of the evaluation year. Teachers evaluated on a biennial basis are provided a
written copy of their evaluation results by May 10 of the evaluation year. In years when an
evaluation will not take place, one observation is carried out and at least one conference
with the teacher is held.
High-Quality Student Data
High-quality student data (HQSD) is used to guide instructional decisions and meet student
learning needs. HQSD used must be rigorously reviewed by locally determined experts in
the field of education to meet all of the following criteria:
Align to learning standards;
Measure what is intended to be measured;
Be attributable to a specific teacher for course(s) and grade level(s) taught;
Demonstrate evidence of student learning (achievement and/or growth);
Follow protocols for administration and scoring;
Provide trustworthy results and
Not offend or be driven by bias.
AND the teachers must use the data generated from the HQSD data instrument by:
Critically reflecting upon and analyzing available data, using the information as
part of an ongoing cycle of support for student learning;
Considering student learning needs and styles, identifying the strengths and
weaknesses of an entire class, as well as individual students;
Informing instruction and adapting instruction to meet student need based upon the
information gained from the data analysis and
Measuring student learning (achievement and/or growth) and progress towards
achieving state and local standards.
File: AFC-1 (Also GCN-1)
Page 4 of 12
Evaluations use at least two measures of HQSD to provide evidence of student learning
attributable to the teacher being evaluated when required.
When applicable to the grade level or subject area taught by a teacher, HQSD includes the
value-added progress dimension established under RC 3302.021, except when otherwise
prohibited by law.
HQSD may be used as evidence in any component of the evaluation where applicable.
Data from ODE vendor approved assessments may be considered HQSD.
The use of shared attribution measures or student learning objectives is prohibited.
Professional Growth and Improvement Plans
Each teacher must develop a Professional Growth or Improvement Plan based on the
results of their most recent evaluation. These plans are to be developed annually and must
be based on the results of the evaluation and aligned to any existing district or building
improvement plan.
Teachers with a final holistic rating of Accomplished must develop a self-directed
Professional Growth Plan.
Teachers with a final holistic rating of Skilled must develop a Professional Growth Plan
working jointly with the credentialed evaluator.
Teachers with a final holistic rating of Developing must develop a Professional Growth
Plan that is guided by their assigned credentialed evaluators.
Teachers with a final summative rating of Ineffective will be placed on an Improvement
Plan developed by the assigned credentialed evaluators.
Retention and Promotion
The Board uses evaluation results for retention and promotion decisions. The Board
adopts procedures for use in making retention and promotion decisions based on
evaluation results.
Seniority shall not be the basis for making retention decisions, except when choosing
between teachers who have comparable evaluations.
Poorly Performing Teachers
The Board uses evaluation results for removing poorly performing teachers. The Board
adopts procedures for removing poorly performing teachers based on evaluation results.
Page 5 of 12
File: AFC-1 (Also GCN-1)
Professional Development
The Board allocates financial resources to support professional development in compliance
with State law and the SBOE’s evaluation framework.
[Adoption date: July 1967]
[Re-adoption date: April 20, 1989]
[Re-adoption date: December 20, 1989]
[Re-adoption date: June 20, 2013]
[Re-adoption date: August 21, 2014]
[Re-adoption date: June 15, 2017]
[Re-adoption date: August 16, 2018]
[Re-adoption date: August 20, 2020]
LEGAL REFS.: The Elementary and Secondary Education Act; 20 USC 1221 et seq.
ORC 3319.11; 3319.111; 3319.112; 3319.16; 3319.61
Chapter 4117
OAC 3301-35-05
CROSS REFS.: AF, Commitment to Accomplishment
GBL, Personnel Records
GCB, Professional Staff Contracts and Compensation Plans
GCL, Professional Staff Development Opportunities
CONTRACT REF.: Teachers’ Negotiated Agreement
Page 6 of 12
File: AFC-1 (Also GCN-1)
NOTE: In March 2017, the Educator Standards Board made recommendations for
updating the current Ohio Teacher Evaluation System originally established in
2013. Senate Bill (SB) 216 reflected many of these recommendations and led to
the development of a new teacher evaluation framework by the State Board of
Education (SBOE), OTES 2.0. Boards were initially required to have a new
OTES 2.0 policy in place by July 1, 2020 and were to begin implementing the
OTES 2.0 policy for the 2020-2021 school year. Policies must be adopted in
consultation with teachers employed by the Board.
Due to the COVID-19 pandemic and the related school building closures, House
Bill 197 was passed. Teacher evaluations were addressed and the deadline to
adopt an OTES 2.0 policy was extended to September 1, 2020. Districts may also
delay implementation for a year if they choose. Districts choosing to delay are to
follow the policies and procedures in place during the 2019-2020 school year.
Under the OTES 2.0 framework, a teacher’s Final Holistic Rating
(Accomplished, Skilled, Developing or Ineffective) will be based on a combination
of informal and formal observations, as well as supporting evidence. Evaluations
are to be completed by evaluators credentialed in OTES 2.0.
OTES 2.0 still provides districts with the option of evaluating Accomplished and
Skilled teachers less frequently. Annual Professional Growth/Improvement Plans
also are required based on the results of a teacher’s most recent evaluation.
SB 216 eliminated the requirement that 50% of a teacher’s evaluation be based
on student academic growth. Instead teacher evaluations will use at least two
measures of high-quality student data to provide evidence of student learning
attributable to the teacher being evaluated. Districts must determine what data
meets the definition of high-quality student data as defined by law and the SBOE
framework.
Evaluations conducted pursuant to these requirements must be carried out by a
person who holds a credential established by ODE.
The completion of evaluations is required as part of the contract renewal process.
Additionally, teachers, who are on limited or extended limited contracts pursuant
to State law and under consideration for nonrenewal, receive at least three formal
observations during the evaluation cycle.
Page 7 of 12
File: AFC-1 (Also GCN-1)
Boards are still required to use teacher evaluation results for promotion and
retention decisions and for removing poorly performing teachers. These will be
unique to each district and may be subject to bargaining.
OTES 2.0 still provides various options for times when evaluations are not
carried out or are done less frequently than annually:
Boards may choose to evaluate a teacher rated Accomplished on their most recent
evaluation annually or less frequently – once every three years – so long as the
teacher submits a Professional Growth Plan (self-directed) to their credentialed
evaluator that focuses on specific areas identified in the observations and
evaluation and the evaluator determines the teacher is making progress on the
plan.
Boards also may choose to evaluate a teacher rated Skilled on their most recent
evaluation annually or less frequently – once every two years – so long as the
teacher and evaluator jointly develop a Professional Growth Plan for the teacher
that focuses on specific areas identified in the observations and evaluation and
the evaluator determines that the teacher is making progress on the plan.
Boards also can elect to not evaluate teachers who: 1) were on leave for 50% or
more of the school year as calculated by the board =, 2) have submitted a notice
of retirement that has been accepted by the board no later than December 1 of the
school year in which the evaluation would have been conducted or 3) Are
participating in the teacher residency program for the year during which the
teacher takes, for the first time, at least half of the performance-based assessment
prescribed by the SBOE for resident educators.
Boards are still required to allocate financial resources to support professional
development.
Page 8 of 12
File: AFC-1 (Also GCN-1)
Completely Adopted from OSBA Suggested Revisions
EVALUATION OF PROFESSIONAL STAFF
(Ohio Teacher Evaluation System)
A determination of the efficiency and effectiveness of the teaching staff is a critical factor in the
overall operation of the District. The Board evaluates teachers in accordance with State law and
standards-based statewide teacher evaluation framework adopted by the State of Education
(SBOE).
The Board directs the Superintendent/designee to implement this policy in accordance with State
law. The requirements of this policy prevail over any conflicting provisions of collective
bargaining agreements entered into on or after September 24, 2012.
Notwithstanding Ohio Revised Code Section (RC) 3319.09, this policy applies to any person
employed under a teacher license issues under RC 3319, or under a professional or permanent
teacher’s certificate issued under former RC 3319.222, and who spends at least 50% of the time
employed providing content-related student instruction. This teacher evaluation policy does not
apply to substitute teachers or instructors of adult education.
Credentialed Evaluators
Evaluations carried out under this policy are conducted by persons holding evaluator credentials
established by the Ohio Department of Education (ODE). Evaluators must complete state-
sponsored evaluation training and pass the online credentialing assessment. The Board adopts a
list of approved credentialed evaluators chosen from ODE’s list.
Effectiveness Rating
Teachers are assigned an effectiveness rating of Accomplished, Skilled, Developing or
Ineffective. This rating will be determined based on 50% teacher performance and 50% student
growth measures. Student growth will be determined through multiple measures.
Annually, the Board submits to the ODE the number of teachers assigned an effectiveness rating,
aggregated by the teacher preparation programs from which, and the years in which, the teachers
graduated. The name of, or any personally identifiable information about, any teacher reported
in compliance with this provision cannot be required.
Page 9 of 12
File: AFC-1 (Also GCN-1)
Teacher Performance Calculation
Teachers are evaluated via two formal observations and periodic classroom walk-throughs. The
teacher performance measure is based on the Ohio Standards for the Teaching Profession.
The Superintendent/designee selects/develops evaluation tools to calculate teacher performance.
The Board directs the Superintendent/designee to develop procedures for these evaluation tools.
Student Growth Calculation
For the purpose of this policy, student growth means the change in student achievement for an
individual student between two or more points in time. Student growth is evaluated by a
combination of:
1) Value-added data or an alternative student academic progress measure if
adopted under RC 3302.03 (C)(1)(e):
2) ODE-approved assessments and/or
3) Board-determined measures.
When available, value-added data or an alternative student academic progress measure if adopted
under RC 3302.03(C)(1)(e) shall be included in the multiple measures used to evaluate student
growth in proportion to the part of the teacher’s schedule of courses or subjects for which the
value-added progress dimension is applicable.
If teacher’s schedule is comprised only of courses or subjects for which value-added data is
applicable, the entire student academic growth factor of the evaluation for such teachers shall be
based on the value-added progress dimension.
Students with 45 or more excused or unexcused absences during the full academic year will not
be included in the calculation of student academic growth. Data from Board-determined
multiple measures will be converted to a score of:
1) Least Effective
2) Approaching Average
3) Average
4) Above Average or
5) Most Effective student growth levels.
Page 10 of 12
File: AFC-1 (Also GCN-1)
Professional Growth and Improvement Plans
Teachers with a final summative rating of Accomplished must develop professional growth plans
and choose their credentialed evaluators from the Board-approved evaluator list.
Teachers with a final summative rating of Skilled must develop professional growth plans
collaboratively with their credentialed evaluators from the Board-approved evaluator list and will
have input on their credentialed evaluator.
Teachers with a final summative rating of Developing must develop professional growth plans
with their credentialed evaluators. The Superintendent/designee approves the professional
growth plan and assigns the credentialed evaluator.
Teachers with a final summative rating of Ineffective must develop an improvement plan with
their credentialed evaluators. The Superintendent/designee approves the improvement plan and
assigns the credentialed evaluator.
Evaluation Time Line
District administrators evaluate teachers annually. Annual evaluations include two formal
observations at least 30 minutes each and periodic classroom walk-throughs. Teachers, who are
on limited or extended contracts pursuant to State law and under consideration for nonrenewal,
receive at least three formal observations during the evaluation cycle.
All teacher evaluations are completed by May 1. Teachers evaluated under this policy are
provided with a written copy of their evaluation results by May 10.
The Board evaluates teachers receiving effectiveness ratings of Accomplished on those teachers’
most recent evaluations carried out under this policy, and whose student growth measures are at
least average or higher every three years. Such evaluations are completed by May 1 of the
evaluation year. Teachers evaluated on this basis are provided a written copy of their evaluation
results by May 10 of the evaluation year. In years when an evaluation will not take place, one
observation is carried out and at least one conference with the teacher is held.
The Board evaluates teachers receiving effectiveness ratings of Skilled on those teachers’ most
recent evaluations carried out under this policy, and whose student growth measures are at least
average or higher every two years. Biennial evaluations conducted under this policy are
completed by May 1 of the evaluation year. Teachers evaluated on a biennial basis are provided
a written copy of their evaluation results by May 10 of the evaluation year. In years when an
Page 11 of 12
evaluation will not take place, one observation is carried out and at least one conference with the
teacher is held.
File: AFC-1 (Also GCN-1)
Testing for Ineffective Teachers in Core Subjects
Beginning with the 2015-2016 school year, teachers of core subject areas, as defined by State
law, who have received a rating of Ineffective for two of the three most recent school years must
register for and take all written examinations of content knowledge selected by ODE.
Retention and Promotion
The Board uses evaluation results for retention and promotion decisions. The Board adopts
procedures for use by District administrators in making retention and promotion decisions based
on evaluation results.
Seniority shall not be the basis for making retention decisions, except when choosing between
teachers who have comparable evaluations.
Poorly Performing Teachers
The Board uses evaluation results for removing poorly performing teachers. The Board adopts
procedures for removing poorly performing teachers based on evaluation results.
Professional Development
The Board allocates financial resources to support professional development in compliance with
State law and the SBOE’s evaluation framework.
[Adoption date: July 1967]
[Re-adoption date: April 20, 1989]
[Re-adoption date: December 20, 1989]
[Re-adoption date: June 20, 2013]
Page 12 of 12
[Re-adoption date: August 21, 2014]
[Re-adoption date: June 15, 2017]
[Re-adoption date: August 16, 2018]
File: AFC-1 (Also GCN-1)
LEGAL REFS.: ORC 3319.11; 3319.111; 3319.112; 3319.114; 3319.16; 3319.58
Chapter 4117
OAC 3301-35-05
CROSS REFS.: AF, Commitment to Accomplishment
GBL, Personnel Records
GCB, Professional Staff Contracts and Compensation Plans
CONTRACT REF.: Teachers’ Negotiated Agreement
Unless using the alternative framework, 50% of the teacher’s evaluation must be based on
student growth measures. Student growth must be based on multiple measures, including value-
added data where it is available. Local boards of education my administer assessments chosen
from the ODE assessment list for teachers of subjects where value-added scores are not
available, and/or local measures of student growth using state-designed criteria and guidance.
The multiple measures designated by the Board for teachers may vary based on subject level and
grade taught and should be determined at the district level. The board-determined measures
should be consistent for teachers teaching the same subject and/or guide level. The remaining
50% of the evaluation is based on teacher performance measured by the Ohio Standards for the
teaching profession.
File: EBEA
Page 1 of 4
NEW POLICY
USE OF FACE COVERINGS
Recognizing the importance of face coverings (masks) as one of the comprehensive measures to
prevent the spread of COVID-19, the Board directs the Superintendent to work with the local
health department to develop procedures, considering the guidance provided by the Ohio
Department of Health and all the available science, for the use of face coverings in the District,
at activities under the control of the District and on District provided transportation. The use of
face coverings is one part of the comprehensive plan in place for students and staff health.
Recognizing that available scientific information and local needs may change, the Board
authorizes the Superintendent to continue to review and adjust face covering procedures in
consultation with health officials. All face covering procedures and any changes to procedures
must be clearly communicated to all staff, volunteers, parents and students in a timely manner.
At no time may the Superintendent require any less for face coverings than may be required by
law or health department requirement.
At minimum, face coverings should be cloth/fabric and be properly worn to cover an individual’s
nose, mouth, and chin.
Staff and Volunteers
All staff and volunteers who do not meet one of the listed exceptions are required to wear face
coverings in the work setting unless it is unsafe to do so or doing so would significantly interfere
with the learning process. Exceptions include:
1. Facial coverings in the school setting are prohibited by law or regulation;
2. Facial coverings are in violation of documented industry standards;
3. Facial coverings are not advisable for health reasons;
4. Facial coverings are in violation of the school’s documented safety policies;
5. Facial coverings are not required when the staff works alone in an assigned work area;
6. There is a functional (practical) reason for a staff member or volunteer to not to wear a facial
covering in the workplace.
The District must provide written justification to local health officials, upon request, explaining
why a staff member is not required to wear a face covering in the school.
File: EBEA
Page 2 of 4
School nurses or staff who care for individuals with symptoms must use appropriate personal
protective equipment (PPE) provided by the District in accordance with all current Occupational
Safety and Health Administration standards.
Students
The Board directs the Superintendent to work in consultation with local health officials to
develop detailed procedures for the use of face coverings by students that consider all available
science. In drafting these procedures, the Superintendent will take into consideration currently
available guidance from state and local health departments with the understanding that this
guidance will continue to change over time. These procedures must address the use of face
coverings by students in all environments under control by the District as well as requirements
based on age or grade level for student use of face coverings. The procedures provide direction
for parents when there is a health or developmental reason for which a student cannot wear a
face covering. The District will take steps to reduce any social stigma for students who, for
medical or developmental reasons, cannot and should not wear a face covering.
Additional considerations
The District provides staff training and age appropriate instruction for students on appropriate
use of face coverings and PPE.
The Board directs the Superintendent to develop procedures for when face shields may be
considered as a preapproved alternative where cloth face coverings would hinder the learning
process, including but not limited to the following situations:
1. When interacting with students, such as those with disabilities, where communication could
be impacted;
2. When interacting with English-language learners or when teaching a foreign language;
3. In settings where cloth face coverings might present a safety hazard (i.e., science labs);
4. For individuals who have difficulty wearing a cloth face covering.
The Board directs the Superintendent to develop procedures for face coverings for all visitors,
contractors and other individuals on District property in addition to the procedures addressed
herein for employees, volunteers and students. Such procedures must be appropriately
communicated.
The Board directs the Superintendent to determine the need for disposable face coverings to be
provided in buildings where appropriate and necessary.
File: EBEA
Page 3 of 4
[Adoption date:] August 20, 2020
LEGAL REF.: ORC 3313.20(A)
CONTRACT REFS.: Teachers’ Negotiated Agreement Support Staff Negotiated Agreement
NOTE: In light of the COVID-19 pandemic the Ohio Department of Health (ODH) COVID19
Health and Prevention Guidance for Ohio K-12 Schools requires all schools to adopt a policy on
the use of face coverings as one of the comprehensive measures to prevent the spread of COVID-
19. These policies must consider all the available science.
All staff and volunteers must wear face coverings unless otherwise exempted as outlined in the
policy above.
At minimum, face coverings must cover the nose, mouth and chin. Face shields may be an
option in areas outlined in the above policy language.
This policy alone does not meet the requirements for addressing all aspects governing the use of
face coverings in the district.
Districts should work with their local health departments to develop the detailed procedures for
students and document these procedures at the district level, thereby giving the Superintendent
flexibility to revise as may be necessary.
According to the ODH guidance, face coverings for students in grades 3-12 are “strongly
recommended.” The majority opinion among experts appears to be that children kindergarten
through 5th grade can wear face coverings as long as consideration is given for the age and
developmental level of the child and the physical situation the child is in at that moment.
When developing student procedures, districts should work closely with their local health
department to address the use in all environments controlled by the district including but not
limited to: • Transportation • Common areas (cafeteria, hallways, gymnasiums) • Classrooms •
Extracurricular activities (including athletics) • Course specific requirements (band, labs,
physical education, choir, etc.)
When establishing employee procedures districts must be cognizant of any potential bargaining
implications.
File: EBEA
Page 1 of 4
NEW POLICY
USE OF FACE COVERINGS
Recognizing the importance of face coverings (masks) as one of the comprehensive
measures to prevent the spread of COVID-19, the Board directs the Superintendent to
work with the local health department to develop procedures, considering the guidance
provided by the Ohio Department of Health and all the available science, for the use of face
coverings in the District, at activities under the control of the District and on District
provided transportation. The use of face coverings is one part of the comprehensive plan in
place for students and staff health.
Recognizing that available scientific information and local needs may change, the Board
authorizes the Superintendent to continue to review and adjust face covering procedures in
consultation with health officials. All face covering procedures and any changes to
procedures must be clearly communicated to all staff, volunteers, parents and students in a
timely manner. At no time may the Superintendent require any less for face coverings than
may be required by law or health department requirement.
At minimum, face coverings should be cloth/fabric and be properly worn to cover an
individual’s nose, mouth, and chin.
Staff and Volunteers
All staff and volunteers who do not meet one of the listed exceptions are required to wear
face coverings in the work setting unless it is unsafe to do so or doing so would significantly
interfere with the learning process. Exceptions include:
1. Facial coverings in the school setting are prohibited by law or regulation;
2. Facial coverings are in violation of documented industry standards;
3. Facial coverings are not advisable for health reasons;
4. Facial coverings are in violation of the school’s documented safety policies;
5. Facial coverings are not required when the staff works alone in an assigned work area;
6. There is a functional (practical) reason for a staff member or volunteer to not to wear a
facial covering in the workplace.
The District must provide written justification to local health officials, upon request,
explaining why a staff member is not required to wear a face covering in the school.
File: EBEA
Page 2 of 4
School nurses or staff who care for individuals with symptoms must use appropriate
personal protective equipment (PPE) provided by the District in accordance with all
current Occupational Safety and Health Administration standards.
Students
The Board directs the Superintendent to work in consultation with local health officials to
develop detailed procedures for the use of face coverings by students that consider all
available science. In drafting these procedures, the Superintendent will take into
consideration currently available guidance from state and local health departments with
the understanding that this guidance will continue to change over time. These procedures
must address the use of face coverings by students in all environments under control by the
District as well as requirements based on age or grade level for student use of face
coverings. The procedures provide direction for parents when there is a health or
developmental reason for which a student cannot wear a face covering. The District will
take steps to reduce any social stigma for students who, for medical or developmental
reasons, cannot and should not wear a face covering.
Additional considerations
The District provides staff training and age appropriate instruction for students on
appropriate use of face coverings and PPE.
The Board directs the Superintendent to develop procedures for when face shields may be
considered as a preapproved alternative where cloth face coverings would hinder the
learning process, including but not limited to the following situations:
1. When interacting with students, such as those with disabilities, where communication
could be impacted;
2. When interacting with English-language learners or when teaching a foreign language;
3. In settings where cloth face coverings might present a safety hazard (i.e., science labs);
4. For individuals who have difficulty wearing a cloth face covering.
The Board directs the Superintendent to develop procedures for face coverings for all
visitors, contractors and other individuals on District property in addition to the
procedures addressed herein for employees, volunteers and students. Such procedures
must be appropriately communicated.
The Board directs the Superintendent to determine the need for disposable face coverings
to be provided in buildings where appropriate and necessary.
File: EBEA
Page 3 of 4
[Adoption date:] August 20, 2020
LEGAL REF.: ORC 3313.20(A)
CONTRACT REFS.: Teachers’ Negotiated Agreement Support Staff Negotiated
Agreement
NOTE: In light of the COVID-19 pandemic the Ohio Department of Health (ODH)
COVID19 Health and Prevention Guidance for Ohio K-12 Schools requires all schools to
adopt a policy on the use of face coverings as one of the comprehensive measures to prevent
the spread of COVID-19. These policies must consider all the available science.
All staff and volunteers must wear face coverings unless otherwise exempted as outlined in
the policy above.
At minimum, face coverings must cover the nose, mouth and chin. Face shields may be an
option in areas outlined in the above policy language.
This policy alone does not meet the requirements for addressing all aspects governing the
use of face coverings in the district.
Districts should work with their local health departments to develop the detailed
procedures for students and document these procedures at the district level, thereby giving
the Superintendent flexibility to revise as may be necessary.
According to the ODH guidance, face coverings for students in grades 3-12 are “strongly
recommended.” The majority opinion among experts appears to be that children
kindergarten through 5th grade can wear face coverings as long as consideration is given
for the age and developmental level of the child and the physical situation the child is in at
that moment.
When developing student procedures, districts should work closely with their local health
department to address the use in all environments controlled by the district including but
not limited to: • Transportation • Common areas (cafeteria, hallways, gymnasiums) •
Classrooms • Extracurricular activities (including athletics) • Course specific requirements
(band, labs, physical education, choir, etc.)
When establishing employee procedures districts must be cognizant of any potential
bargaining implications.
File: IGDJA-R
DRUG TESTING OF STUDENTS IN ATHLETICS
AND EXTRACURRICULAR ACTIVITIES
1. Parents and students will sign a consent form giving permission for the student to
participate in the random drug testing program. This program will be in effect
24/7/365, meaning that once a student has become a participant as a member of any
organization listed above, that he or she will be in the pool for random student drug
testing for the full calendar year. (A student is considered a participant and the
calendar year will begin as soon as he or she has become an official, rostered, member
of an athletic team, or has been accepted as a member of an extracurricular club.)
2. Students participating in the random drug testing program are assigned a number.
A. Students are provided only one number despite the possibility of being involved
in more than one activity/group subject to random drug testing.
B. Numbers will be determined using a random number generator. On testing days, a
nurse will match the number with a student name.
C. An average of five students will be tested per week.
3. On a testing day, each student is summoned to the nurse’s office. The nurse will
complete the testing in the clinic area. Students unable to provide a sample, will be
provided water and wait in a holding area for a maximum of four hours. A parent will
be notified of the test via phone. Students will provide both a urine specimen and a
saliva specimen.
Urine Test Protocol:
A. A student must provide a urine specimen within four hours of arriving at the
designated testing area. Failure to comply will result in the same consequences as
a positive test.
B. If a student refuses to provide a urine specimen, he or she is subject to the same
consequences as a positive test.
**Students unable to provide a sample will be provided water and wait
in a holding area for a maximum of four hours.
Saliva Swab Protocol:
A. A student must provide a saliva sample upon arriving at the designated testing
area. Failure to comply will result in the same consequence as a positive test.
File: IGDJA-R
4. A negative result ends the process and the student will be notified in writing of the
negative result. If the screen shows positive, the sample is forwarded on to a lab for
further testing. At this point, the student is not subject to any consequences.
A. While at the lab, the medical review officer will contact the student to determine
if the medication caused the positive test. If the medical review officer
determines the positive result was not caused by medication, the student is
immediately subject to the consequences outlined below. A parent will be
notified and made aware of the consequences.
Reasonable Suspicion Tests
Students may also be subject to drug tests if a District administrator, coach or activity adviser
reasonably suspects the student of using a controlled substance. Reasonable suspicion means
that a reasonable inference about the student can be drawn based on: (1) specific personal
observation of the student’s appearance, speech or behavior or (2) reliable information from
MEVSD faculty or staff.
Consequences for Positive Drug Test Results
The student will follow the consequences as described in “Athletics and Extracurricular
Activities Handbook” (Substance Abuse Policy, Article IX, Section O).
Contacts for Questions/Comments
Josh Kauffman, Principal [email protected] 831-2990
Tom Willson, Asst. Principal [email protected] 831-2990
Mark Trout, Athletic Director [email protected] 576-2208
Aaron Zupka, Athletic Director [email protected] 576-2208
[Approval Date: February 2, 2016]
[Re-Approval Date: September 17, 2020]
File: JED
Milford EVS District
STUDENT ABSENCES AND EXCUSES
Regular attendance by all students is very important. In many cases, irregular attendance is the
major reason for poor schoolwork; therefore, all students are urged to make appointments, do
personal errands, etc., outside of school hours.
The Board directs the Superintendent/designee to develop appropriate procedures for
tracking student attendance based on the mode of learning. The District monitors daily
absences for trends related to COVID-19.
Students will not be penalized for absences related to contracting COVID-19 or having to
quarantine or isolate due to COVID-19 exposure/symptoms, regardless of whether the
student is participating in-person, remotely, or both
Reasons for which students may be medically excused include, but are not limited to:
1) personal illness of the student;
2) illness in the student’s family necessitating the presence of the child;
3) quarantine for contagious disease;
4) Emergency or other set of circumstances in which the judgement of the Superintendent
constitutes a good and sufficient cause for absence from school, which may include
but not limited to absences due to documented medical appointments.
Any limits that may be in place regarding the number of medical excuses that will be
authorized without a doctor’s note may be extended if the student or someone in the
student’s family is in quarantine due to COVID-19 or experiencing symptoms of COVID-
19.
Reasons for which students may be nonmedically excused include, but are not limited to:
1. needed at home to perform necessary work directly and exclusively for parents or legal
guardians for a limited period of time when approved by the Superintendent (applies to
students over 14 years of age only);
2. death in the family (applies to absences of up to 18 school hours unless reasonable cause
may be shown for a longer absence);
3. observance of religious holidays consistent with a student’s truly held religious belief;
File: JED
Milford EVS District
4. traveling out of state to attend a Board-approved enrichment activity or extracurricular
activity (applies to absences of up to 24 school hours);
5. college visitation;
6. absences due to a student’s placement in foster care or change in foster care placement or
any court proceedings related to their foster care status;
7. absences due to a student being homeless or
8. temporary internet outage for individual students or households;
9. technical difficulties for individual students or households occurring at inopportune
times such as during a teacher-led remote learning lesson;
10. absences due to COVID-19 reasons that are not considered medically excused until
alternative arrangements can be made, or
11. as determined by the Superintendent.
The District makes an attempt to contact the parent, guardian, or other person having care of a
student who has not notified the school of the student’s absence that day regarding that student’s
absence without legitimate excuse within 120 minutes of the start of the school day. The Board
authorizes the Superintendent to determine and use the appropriate notification procedure and
methods consistent with State law.
Each student who is absent must immediately, upon return to school, make arrangements with
his/her teacher(s) to make up work missed. Students who are absent from school for reasons not
permitted by State law may, or may not, be permitted to make up work. Each case is considered
on its merits by the principal and the respective teacher(s). Students who are absent due to an in-
school or out-of-school suspension are permitted to make up missed classroom assignments in
accordance with District level policies and procedures. Students are requested to bring a note to
school after each absence explaining the reason for the absence or tardiness in accordance with
procedures and timelines defined in District level policies and procedures.
The Board does not believe that students should be excused from school for vacations and other
nonemergency trips. The responsibility for such absence resides with the parent(s), and they
must not expect any work missed by their child to be retaught by the teacher. If the school is
notified in advance of such a trip, reasonable efforts are made to prepare a general list of
assignments for the student to do while he/she is absent.
The Board authorizes the Superintendent to establish a hearing and notification procedure for the
purpose of denying a student driving privileges if that student of compulsory school age has been
absent without legitimate excuse for more than 60 consecutive hours during a school month or a
total of at least 90 hours during a school year.
File: JED
Milford EVS District
[Adoption date: June 23, 1976]
[Re-adoption date: September 21, 1977]
[Re-adoption date: August 19, 1987]
[Re-adoption date: August 15, 1990]
[Re-adoption date: July 18, 1991]
[Re-adoption date: October 20, 1994]
[Re-adoption date: June 17, 2010]
[Re-adoption date: July 26, 2012]
[Re-adoption date: August 21, 2014]
[Re-adoption date: June 15, 2017]
[Re-adoption date: April 19, 2018]
[Re-adoption date: December 13, 2018]
[Re-adoption date: May 23, 2019]
[Re-adoption date: July 16, 2020]
[Re-adoption date: September 17, 2020]
LEGAL REFS.: ORC 3313.609; 3313.66
3319.16
3321.01; 3321.03; 3321.04; 3321.13; 3321.14; 3321.141; 3321.19;
3321.38
4510.32
OAC 3301-69-02
CROSS REFS.: IGAC, Teaching About Religion
IKB, Homework
JEDB, Student Dismissal Precautions
JEE, Student Attendance Accounting (Missing and Absent Children)
JHC, Student Health Services and Requirements
JHCC, Communicable Diseases
NOTE:
Boards should ensure that policies and procedures clearly reflect reasons for which
a student’s absence is deemed excused as well as whether the reason is then
classified as a medically or nonmedically excused absence. Districts should review
the reasons outlined in the Ohio Administrative Code 3301-69-02 when making
these determinations. This policy can be further customized to reflect these
determinations.
In 2009, the Ohio General Assembly enacted House Bill (HB) 1, which directed
school districts to count – up to 24 school hours as excused absences – time that a
student is absent from school for the sole purpose of traveling out of state to a
File: JED
Milford EVS District
board-approved enrichment activity or an extracurricular activity. The student is
required to make up all missed classroom assignments.
In addition, if the student will be out of the state for 24 or more consecutive school
hours for a board-approved enrichment activity or extracurricular activity, a
classroom teacher employed by the board must accompany the student to provide
instructional assistance.
HB 166 added a requirement that districts will attempt to contact the parent,
guardian, or other person having care of a student regarding that student’s
absence without legitimate excuse within 120 minutes of the start of the
school day using a method consistent with State law. The following methods
are acceptable:
A telephone call placed in-person
An automated telephone call (via a system that includes verification that
each call was actually placed)
A notification sent through the school’s automated student information
system
A text message
An email
An in-person visit
Any other notification procedure that has been adopted by resolution of the
board of education
Schools are not required to notify a parent who notifies the school of the student’s
absence within the first 120 minutes after the beginning of the school day. In
addition, an immunity provision is included in the new law, which states that a
school district or any officer, director, employee, or any member of the district
board of education is not liable in a civil action for injury, death, or loss to person
or property from an employee’s action or inaction in good faith compliance with
the law.
HB 491 requires boards to adopt a policy establishing parameters for completing
and grading assignments missed due to a student’s suspension. The policy must
permit the completion of classroom assignments missed and students must receive
at least partial credit for completed assignments. The policy may permit grade
reductions and must prohibit the receipt of a failing grade solely on account of the
student’s suspension. Districts may further customize this policy to reflect
parameters or outline in detail in student handbooks.
Ohio Department of Education Reset and Restart guidance for the 2020-2021
school year states that pursuant to the Ohio Department of Health guidelines
families, caregivers and staff should notify their school if they have been exposed
to COVID-19 or if they, or any members of their households, have been
diagnosed or presumed to have COVID-19. They should also notify the school if
File: JED
Milford EVS District
they are quarantined due to known exposure to someone diagnosed or presumed
to have COVID-19. The recommended quarantine period is 14 days.
The guidance acknowledges the likelihood of increased absences due to illness or
quarantine and recommends revising school policies so as to not penalize staff or
students for COVID-19 related absences.
In all cases Districts should communicate what documentation is required for
student absences based on the reason for the absence. At minimum, this should
be communicated through student handbooks. (i.e., Doctor’s documentation,
court documents, verification of college visits)
File: JEGA
PERMANENT EXCLUSION
The Board may seek the permanent exclusion of a student 16 years of age or older who is either
convicted in criminal court or adjudicated delinquent by a juvenile court of any of the following
offenses that occur on school grounds or at a school function:
1. illegal conveyance or possession of a deadly weapon or dangerous ordnance, carrying a
concealed weapon, aggravated trafficking, trafficking in drugs, trafficking involving the
possession of a bulk amount of a controlled substance or the sale of a controlled
substance and/or
2. aggravated murder, murder, voluntary or involuntary manslaughter, felonious or
aggravated assault, rape, gross sexual imposition or felonious sexual penetration, if the
victim is a District employee.
In addition, complicity in any of the above acts may be the basis for permanent exclusion.
When the behavior is sexual harassment, the Title IX sexual harassment grievance process
will be followed, if applicable, prior to imposing any discipline that cannot be imposed
without resolution of the Title IX process.
Any building administrator witnessing, or having knowledge of, one of these acts must report the
incident to the Superintendent within 24 hours, whether or not the student is over 16 years of
age.
If the Superintendent receives notification that a student has been found guilty of or is
adjudicated delinquent for any of the listed offenses, a determination must be made whether the
student’s continued attendance endangers the health and safety of other students or employees or
whether the student’s attendance poses a danger of disruption to the graded course of study. If
the Superintendent determines that either danger exists, he/she may recommend that the Board
adopt a resolution requesting the State Superintendent of Public Instruction to permanently
exclude the student from attendance in any Ohio school. Written notice of the Superintendent’s
recommendation for permanent exclusion is provided to the student and his/her parent(s).
The Board acts upon the Superintendent’s recommendation within 14 days. Among the items
the Board considers is information on:
1. academic and extracurricular activity record of the student;
2. disciplinary record of the student;
3. social history of the student;
4. response to prior discipline and sanctions;
5. seriousness of the offense and any aggravating circumstances;
File: JEGA
6. any mitigating circumstances;
7. evidence regarding the possible danger to other students and employees if the student
remains in the District;
8. evidence regarding the probable disruption of the graded course of study and
9. availability of less serious sanctions that would permit the student to stay in the District
without conflict with either (7) or (8).
The Board may allow for the hearing of witnesses and the presentation of additional evidence.
If the Board adopts the resolution to permanently exclude the student, the Board:
1. forwards the written resolution, together with the adjudication or conviction and a copy
of the student’s entire school record, to the State Superintendent of Public Instruction;
2. promptly designates a representative to present the District’s case for permanent
exclusion to the State Superintendent of Public Instruction and
3. forwards a copy of the resolution to the student and his/her parent(s).
If the State Superintendent of Public Instruction rejects the resolution, the student shall be
readmitted to the District’s schools.
No employee shall knowingly admit, or cause by inaction to be admitted, any student who has
been permanently excluded.
Readmission
If the Superintendent determines that a permanently excluded student no longer represents a
danger to the health and safety of other students or staff, the Superintendent may recommend that
the student be readmitted.
On the recommendation of the Superintendent, the Board considers a resolution requesting the
State Superintendent of Public Instruction to revoke the permanent exclusion. If the Board
adopts the resolution, it is forwarded to the State Superintendent of Public Instruction, together
with the reasons for the resolution and any relevant information.
Probationary Admission Following Permanent Exclusion
Under State law, a student permanently excluded from school may request probationary
admission for a period not to exceed 90 days in any public school district.
If a student requests consideration of probationary admission into this District, the
Superintendent may enter into discussions with the student and his/her parent(s) to develop a
probationary admission plan designed to meet the educational needs of the child and the
disciplinary requirements of the District.
File: JEGA
Milford EVS District
If a satisfactory plan is developed, the Superintendent recommends that the Board allow the
student to attend classes according to the terms of the plan. The Board acts on the
recommendation within 14 days.
If a student violates the terms of the readmission plan, the Superintendent may immediately
remove the student, pending action by the Board. The Board’s action must take place within five
days from receipt of the Superintendent’s recommendation to revoke the readmission.
A student in compliance with his/her probationary readmission plan may request either an
extension of the plan for an additional 90 days or for the Superintendent to recommend that the
permanent exclusion be revoked.
[Adoption date: November 19, 1992]
[Re-adoption date: August 18, 1994]
[Re-adoption date: August 21, 2014]
[Re-adoption date: September 17, 2020]
LEGAL REFS.: Education Amendments of 1972, Title IX; 20 USC 1681 et seq.
ORC 3313.66; 3313.661; 3313.662
CROSS REFS.: ACAA, Sexual Harassment
JFCJ, Weapons in the Schools
JGD, Student Suspension
JGE, Student Expulsion
NOTE: On May 6, 2020, the U.S. Department of Education issued the long-awaited final Title IX
regulations, which go into effect August 14, 2020. The Title IX regulations specifically
define sexual harassment and establish detailed procedures for how school districts must
respond to allegations of sexual harassment. Districts must follow the Title IX complaint
process before the imposition of any disciplinary sanctions or other actions that are not
supportive measures when the behavior is sexual harassment. This requirement
will likely impact a district’s current procedures for handling student discipline. Districts
should ensure that all sexual harassment complaints are handled in accordance with the
Title IX regulations that are outlined in ACAA, Sexual Harassment and ACAA-R,
Sexual Harassment Grievance Process.
File: JF
Milford EVS District
STUDENT RIGHTS AND RESPONSIBILITIES
Students, like all citizens, have civil rights guaranteed by the Constitution of the United States.
The First Amendment, which ensures the freedom of religion, speech, press, assembly and
petition, and the Fourteenth Amendment, which guarantees due process and equal protection,
apply in school environments.
The rights of an individual are preserved only by the protection and preservation of the rights of
others. A student is responsible for the way rights are exercised and must accept the
consequences of actions and recognize the boundaries of rights. Each exercise of an individual’s
rights must demonstrate respect for the rights of others.
These statements set forth the rights of students and the responsibilities that are inseparable from
these rights, which include the right to:
1. equal educational opportunity and freedom from discrimination and the responsibility
not to discriminate against others;
2. attend free public schools; the responsibility to attend school regularly and to observe
school rules essential for permitting others to learn at school;
3. due process of law with respect to suspension and expulsion;
4. free inquiry and expression and the responsibility to observe rules regarding these
rights and
5. privacy, which includes privacy with respect to the student’s school records.
As part of the educational process, students should be made aware of their legal rights and of the
legal authority of the Board to make rules and delegate authority to its staff to make rules
necessary for the orderly operation of the schools.
A copy of the school discipline code is posted in each of the schools and given to each student.
This code describes in detail the offenses for which disciplinary action may be taken. Copies of
the code are available to any parent in the principal’s office.
[Adoption date: November 21, 1991]
[Re-adoption date: August 21, 2014]
[Re-adoption date: June 15, 2017]
[Re-adoption date: September 17, 2020]
File: JF
Milford EVS District
LEGAL REFS.: U.S. Const. Amend. I
U.S. Const. Amend. XIV, Section 1
ORC 3313.20; 3313.66; 3313.661; 3313.662
3320.01; 3320.02; 3320.03
CROSS REFS.: ABC, Student Involvement in Decision Making (Also JFB)
IGDB, Student Publications
JFC, Student Conduct (Zero Tolerance)
JFG, Interrogations and Searches
Student Handbooks
NOTE: House Bill (HB) 410 (2016) prohibits districts from disciplining a student based
solely on the basis of the student being absent from school without legitimate
excuse.
HB 164 enacted the “Ohio Student Religious Liberties Act of 2019.” The act
allows students enrolled in a public school to engage in religious expression
before, during and after school hours in the same manner and to the same extent
that a student is permitted to engage in secular activities or expression before,
during and after school hours and removed the previous language in statute
allowing the board to limit a student’s exercise or expression of the pupil’s
religious beliefs to lunch periods or other noninstructional time periods when
pupils are free to associate. Districts also must grant the same access to school
facilities to students who wish to conduct a meeting for the purpose of engaging
in religious expression as is given to secular student groups, without regard to the
content of a student’s or group’s expression.
Districts cannot prohibit a student from engaging in religious expression as
defined by law, in the completion of homework, artwork or other written or oral
assignments. Assignment grades and scores must be calculated using ordinary
academic standards of substance and relevance, including any legitimate
pedagogical concerns and cannot penalize or reward a student based on the
religious content of a student’s work.
File: JFCF
Milford EVS District
HAZING AND BULLYING
(Harassment, Intimidation and Dating Violence)
Hazing means doing any act or coercing another, including the victim, to do any act of initiation
into any student or other organization that causes or creates a substantial risk of causing mental
or physical harm to any person.
Throughout this policy the term bullying is used in place of harassment, intimidation and
bullying.
Bullying, harassment and intimidation is an intentional written, verbal, electronic or physical act
that a student has exhibited toward another particular student more than once. The intentional
act also includes violence within a dating relationship. The behavior causes mental or physical
harm to the other student and is sufficiently severe, persistent or pervasive that it creates an
intimidating, threatening or abusive educational environment for the other student. This
behavior is prohibited on school property, on a school bus or at a school-sponsored activity.
Students found responsible for harassment, intimidation or bullying by an electronic act may be
suspended. Discipline procedures will not infringe on any student’s rights under the First
Amendment to the Constitution of the United States. When the behavior is sexual
harassment, the Title IX sexual harassment grievance process will be followed, if
applicable, prior to imposing any discipline that cannot be imposed without resolution of
the Title IX process.
Permission, consent or assumption of risk by an individual subjected to hazing, bullying and/or
dating violence does not lessen the prohibition contained in this policy.
The District includes, within the health curriculum, age-appropriate instruction in dating violence
prevention education in grades 7-12. This instruction includes recognizing warning signs of
dating violence and the characteristics of healthy relationships.
Prohibited activities of any type, including those activities engaged in via computer and/or
electronic communications devices or electronic means, are inconsistent with the educational
process and are prohibited at all times. The District educates minors about appropriate online
behavior, including interacting with other individuals on social networking websites and in chat
rooms and cyberbullying awareness and response.
No administrator, teacher or other employee of the District shall encourage, permit, condone or
tolerate any hazing and/or bullying activities. No students, including leaders of student
organizations, are permitted to plan, encourage or engage in any hazing and/or bullying.
Administrators, teachers and all other District employees are particularly alert to possible
conditions, circumstances or events that might include hazing, bullying and/or dating violence.
If any of the prohibited behaviors are planned or discovered, involved students are informed by
the discovering District employee of the prohibition contained in this policy and are required to
end all such activities immediately. All hazing, bullying and/or dating violence incidents are
reported immediately to the principal/designee and appropriate discipline is administered. When
employees have actual knowledge that the behavior is sexual harassment, they must contact
the Title IX Coordinator.
File: JFCF
Milford EVS District
The Superintendent/designee must provide the Board President with a semiannual written
summary of all reported incidents and post the summary on the District’s website, to the extent
permitted by law.
The administration provides training on the District’s hazing and bullying policy to District
employees and volunteers who have direct contact with students and by November 30 annually
reports to the Ohio Department of Education compliance with this requirement through the
consolidated school mandate report. If the District reports noncompliance the
Superintendent/designee must provide a written explanation to the Board within 30 days
explaining this noncompliance and a written plan of action for the accuracy and efficiently
addressing the problem.
Additional training is provided to elementary employees in violence and substance abuse
prevention and positive youth development.
District employees, students and volunteers have qualified civil immunity for damages arising
from reporting an incident of hazing and/or bullying. Administrators, teachers, other employees
and students who fail to abide by this policy may be subject to disciplinary action and may be
liable for civil and criminal penalties in compliance with State and Federal law.
No one is permitted to retaliate against an employee or student because he/she files a grievance
or assists or participates in an investigation, proceeding or hearing regarding the charge of hazing
and/or bullying of an individual.
[Adoption date: December 20, 2007]
[Re-adoption date: April 15, 2010]
[Re-adoption date: August 16, 2012]
[Re-adoption date: August 21, 2014]
[Re-adoption date: April 20, 2017]
[Re-adoption date: November 15, 2018]
[Re-adoption date: February 21, 2019]
[Re-adoption date: July 16, 2020]
[Re-adoption date: September 17, 2020]
LEGAL REFS.: Children’s Internet Protection Act; 47 USC 254 (h)(5)(b)(iii);
(P.L. 106-554, HR 4577, 2000, 114 Stat 2763)
ORC 117.53
2307.44
2903.31
3301.22
3301.68
3313.666; 3313.667
3319.073; 3319.321
File: JFCF
Milford EVS District
CROSS REFS.: AC, Nondiscrimination
ACA/ACAA Nondiscrimination on the Basis of Sex/Sexual Harassment
EDE, Computer/Online Services (Acceptable Use and Internet Safety)
IGAE, Health Education
IIBH, District Websites
JFC, Student Conduct (Zero Tolerance)
JFCEA, Gangs
JFCK, Use of Electronic Communications Equipment by Students
JG, Student Discipline
JHG, Reporting Child Abuse
JO, Student Records
Student Handbooks
NOTES: Milford Exempted Village Schools will utilize the following court case specifically
referencing the First Amendment Freedom of Speech in School; Tinker v. Des
Moines Independent Community School District (1969).
The terminology of bullying in this policy also includes harassment and
intimidation and is defined as an intentional written, verbal, electronic or
physical act that a student has exhibited toward another particular student more
than once. The behavior causes mental or physical harm to the other student and
is sufficiently severe, persistent or pervasive that it creates an intimidating,
threatening or abusive educational environment for the other student.
Violence within a dating relationship is also included in this prohibition against
harassment, intimidation and bullying.
The Children’s Internet Protection Act added a requirement that effective July 1,
2012, all school districts participating in the E-Rate program must include
language in their internet safety policy regarding the education of minors
concerning appropriate online behavior, including interacting with other
individuals on social networking websites and in chat rooms and cyberbullying
awareness and response and to develop an educational plan to implement the
program. Helpful resources are available at OnGuardOnline.gov.
HB 116 (The Jessica Logan Act), signed by the Governor on February 2, 2012,
requires districts to update Hazing and Bullying policies to include several new
requirements by November 2012. The majority of language changes appear in
Ohio Revised Code Section (RC) 3313.666.
Senate Bill 216 (2018) enacted RC 3301.68 requiring the Ohio Department of
Education (ODE) to establish, distribute and monitor a consolidated school
mandate report for school districts. Except where specifically required by law,
ODE cannot require a separate report for the items included in the report. Each
district must complete and file the report by November 30 annually.
File: JFCF
Milford EVS District
The report must require each district or school to denote “yes” to indicate
compliance or “no” to indicate noncompliance with the following prescribed
items and to provide any other information that the department requests
regarding those items:
Training on the use of physical restraint or seclusion on students;
Training on harassment, intimidation, or bullying;
Training on the use of cardiopulmonary resuscitation and an automated
external defibrillator;
The reporting of a district’s or school’s compliance with nutritional
standards;
Screening for hearing, vision, speech and communications, and health or
medical problems and for any developmental disorders of students enrolled
for the first time in kindergarten or first grade and
Compliance with interdistrict and intradistrict open enrollment requirements.
If a district or school denotes “no” on any item it must provide a written
explanation to the board within 30 days for why that item was not completed and
a written plan of action for accurately and efficiently addressing the problem.
On May 6, 2020, the U.S. Department of Education issued the long-awaited final Title IX
regulations, which go into effect August 14, 2020. The Title IX regulations specifically
define sexual harassment and establish detailed procedures for how school districts must
respond to allegations of sexual harassment. Districts must follow the Title IX complaint
process before the imposition of any disciplinary sanctions or other actions that are not
supportive measures when the behavior is sexual harassment. This requirement will likely
impact a district’s current procedures for handling student discipline. Districts should
ensure that all sexual harassment complaints are handled in accordance with the Title IX
regulations that are outlined in ACAA, Sexual Harassment and ACAA-R, Sexual
Harassment Grievance Process.
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HAZING AND BULLYING
(Harassment, Intimidation and Dating Violence)
The prohibition against hazing, dating violence, harassment, intimidation or bullying is
publicized in student handbooks and in the publications that set the standard of conduct for
schools and students in the District. In addition, information regarding the policy is incorporated
into employee handbooks and training materials. When the behavior involves allegations of
sexual harassment, the Title IX sexual harassment grievance process will be followed, as
applicable. When the behavior is sexual harassment, the Title IX sexual harassment
grievance process will be followed, if applicable, prior to imposing any discipline that
cannot be imposed without resolution of the Title IX process.
School Personnel Responsibilities and Complaint Procedures
Hazing, bullying behavior and/or dating violence by any student/school personnel in the District
is strictly prohibited, and such conduct may result in disciplinary action, including suspension
and/or expulsion from school. Hazing, bullying and/or dating violence means any intentional
written, verbal, graphic or physical acts, including electronically transmitted acts, either overt or
covert, by a student or group of students toward other students/school personnel with the intent
to haze, harass, intimidate, injure, threaten, ridicule or humiliate. Such behaviors are prohibited
on or immediately adjacent to school grounds, at any school-sponsored activity; in any District
publication; through the use of any District-owned or operated communication tools, including
but not limited to District email accounts and/or computers on school-provided transportation or
at any official school bus stop.
Hazing, bullying and/or dating violence can include many different behaviors. Examples of
conduct that could constitute prohibited behaviors include, but are not limited to:
1. physical violence and/or attacks;
2. threats, taunts and intimidation through words and/or gestures;
3. extortion, damage or stealing of money and/or possessions;
4. exclusion from the peer group or spreading rumors;
5. repetitive and hostile behavior with the intent to harm others through the use of
information and communication technologies and other web-based/online sites (also
known as “cyberbullying”), such as the following:
A. posting slurs on websites, social networking sites, blogs or personal online
journals;
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Milford EVS District
B. sending abusive or threatening emails, website postings or comments and instant
messages;
C. using camera phones to take embarrassing photographs or videos of students
and/or distributing or posting the photos or videos online and
D. using websites, social networking sites, blogs or personal online journals, emails
or instant messages to circulate gossip and rumors to other students.
6. excluding others from an online group by falsely reporting them for inappropriate
language to Internet service providers.
In evaluating whether conduct constitutes hazing or bullying, special attention is paid to the
words chosen or the actions taken, whether such conduct occurred in front of others or was
communicated to others, how the perpetrator interacted with the victim and the motivation, either
admitted or appropriately inferred.
Teachers and Other School Staff
Teachers and other school staff who witness acts of hazing, bullying and/or dating violence as
defined above, promptly notify the building principal/designee of the event observed, and
promptly file a written incident report concerning the events witnessed.
Teachers and other school staff who receive student or parent reports of suspected hazing,
bullying and/or dating violence promptly notify the building principal/designee of such report(s).
If the report is a formal, written complaint, the complaint is forwarded to the building
principal/designee no later than the next school day. If the report is an informal complaint by a
student that is received by a teacher or other professional employee, he/she prepares a written
report of the informal complaint that is forwarded to the building principal/designee no later than
the next school day.
Complaints
1. Formal Complaints
Students and/or their parents or guardians may file reports regarding suspected hazing,
harassment, intimidation, bullying and/or dating violence. The reports should be
written. Such written reports must be reasonably specific including person(s) involved;
number of times and places of the alleged conduct; the target of suspected harassment,
intimidation and/or bullying and the names of any potential student or staff witnesses.
Such reports may be filed with any school staff member or administrator. They are
promptly forwarded to the building principal/designee for review and action.
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2. Informal Complaints
Students, parents or guardians and school personnel may make informal complaints of
conduct that they consider to be harassment, intimidation and/or bullying by verbal
report to a teacher, school administrator or other school personnel. Such informal
complaints must be reasonably specific as to the actions giving rise to the suspicion of
hazing, harassment, intimidation and/or bullying, including person(s) involved, number
of times and places of the alleged conduct, the target of the prohibited behavior(s) and
the names of any potential student or staff witness. The school staff member or
administrator who receives the informal complaint promptly documents the complaint
in writing, including the above information. This written report by the school staff
member and/or administrator is promptly forwarded to the building principal/designee
for review and action.
3. Anonymous Complaints
Students who make informal complaints as set forth above may request that their name
be maintained in confidence by the school staff member(s) and administrator(s) who
receive the complaint. The anonymous complaint is reviewed and reasonable action is
taken to address the situation, to the extent such action (1) does not disclose the source
of the complaint and (2) is consistent with the due process rights of the student(s)
alleged to have committed acts of hazing, bullying and/or dating violence.
4. False Complaints
Students are prohibited from deliberately making false complaints of harassment,
intimidation or bullying. Students found responsible for deliberately making false
reports of harassment, intimidation or bullying may be subject to a full range of
disciplinary consequences.
Intervention Strategies
1. Teachers and Other School Staff
In addition to addressing both informal and formal complaints, school personnel are
encouraged to address the issue of hazing, bullying and/or dating violence in other
interactions with students.
School personnel may find opportunities to educate students about harassment, hazing,
intimidation and bullying and help eliminate such prohibited behaviors through class
discussions, counseling and reinforcement of socially appropriate behavior. School
personnel should intervene promptly whenever they observe student conduct that has
the purpose or effect of ridiculing, humiliating or intimidating another student/school
personnel, even if such conduct does not meet the formal definition of harassment,
hazing, intimidation or bullying.
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2. Administrator Responsibilities
A. Investigation
The principal/designee is notified of any formal or informal complaint of
suspected harassment, hazing, intimidation or bullying. Under the direction of the
building principal/designee, all such complaints are investigated promptly. A
written report of the investigation is prepared when the investigation is complete.
The report includes findings of fact, a determination of whether acts of hazing,
bullying and/or dating violence were verified, and when prohibited acts are
verified, a recommendation for intervention, including disciplinary action, is
included in the report. Where appropriate, written witness statements are attached
to the report.
Notwithstanding the foregoing, when a student making an informal complaint has
requested anonymity, the investigation of such complaint is limited as is
appropriate in view of the anonymity of the complaint. Such limitation of the
investigation may include restricting action to a simple review of the complaint
(with or without discussing it with the alleged perpetrator), subject to receipt of
further information and/or the withdrawal by the complaining student of the
condition that his/her report be anonymous.
When hazing and/or bullying is based on race, color, national origin, sex, or
disability, and the behavior creates a hostile environment, the hazing and bullying
investigation is suspended while the applicable nondiscrimination grievance
procedures are implemented, where applicable. (Refer to ACA/ACCA and
ACA-R/ACAA-R.)
B. Nondisciplinary Interventions
When verified acts of hazing, bullying and/or dating violence are identified early
and/or when such verified acts do not reasonably require a disciplinary response,
students may be counseled as to the definition of the behavior, its prohibition and
their duty to avoid any conduct that could be considered harassing, hazing,
intimidating and/or bullying.
If a complaint arises out of conflict between students or groups of students, peer
mediation may be considered. Special care, however, is warranted in referring
some cases to peer mediation. A power imbalance may make the process
intimidating for the victim and therefore inappropriate. The victim’s
communication and assertiveness skills may be low and could be further eroded
by fear resulting from past intimidation and fear of future intimidation. In such
cases, the victim should be given additional support. Alternatively, peer
mediation may be deemed inappropriate to address the concern.
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Milford EVS District
C. Disciplinary Interventions
When acts of harassment, intimidation and bullying are verified and a disciplinary
response is warranted, students are subject to the full range of disciplinary
consequences. Anonymous complaints that are not otherwise verified, however,
cannot provide the basis for disciplinary action.
In and out-of-school suspension may be imposed only after informing the accused
perpetrator of the reasons for the proposed suspension and giving him/her an
opportunity to explain the situation.
Expulsion may be imposed only after a hearing before the Board, a committee of
the Board or an impartial hearing officer designated by the Board in accordance
with Board policy. This consequence is reserved for serious incidents of
harassment, intimidation or bullying and/or when past interventions have not been
successful in eliminating prohibited behaviors.
Allegations of criminal misconduct are reported to law enforcement, and
suspected child abuse is reported to Child Protective Services, per required time
lines.
Report to the Custodial Parent or Guardian of the Perpetrator
If, after investigation, acts of harassment, intimidation and bullying by a specific student are
verified, the building principal/designee notifies the custodial parent or guardian of the
perpetrator, in writing, of that finding. If disciplinary consequences are imposed against such
student, a description of such discipline is included in such notification.
Strategies are developed and implemented to protect students from new or additional harassment,
intimidation or bullying, and from retaliation following reporting of incidents.
Reports to the Victim and His/Her Custodial Parent or Guardian
If, after investigation, acts of bullying or hazing against a specific student are verified, the
building principal/designee notifies the custodial parent/guardian of the victim of the finding. In
providing such notification, care must be taken to respect the statutory privacy rights of the
perpetrator.
Bullying matters, including the identity of both the charging party and the accused, are kept
confidential to the extent possible. Although discipline may be imposed against the accused
upon a finding of guilt, retaliation is prohibited.
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Milford EVS District
School administrators shall notify both the custodial parents or guardians of a student who
commits acts of harassment, intimidation, bullying and/or dating violence and the custodial
parents or guardians of students against whom such acts were committed, and shall allow access
to any written reports pertaining to the incident, to the extent permitted by law.
Police and Child Protective Services
In addition to, or instead of, filing a complaint through this policy, a complainant may choose to
exercise other options including, but not limited to, filing a complaint with outside agencies or
filing a private lawsuit. Nothing prohibits a complainant from seeking redress under any other
provision of the Ohio Revised Code or common law that may apply.
The District must also investigate incidents of hazing, bullying and/or dating violence for the
purpose of determining whether there has been a violation of District policy or regulations, even
if law enforcement and/or the public children’s services are also investigating. All District
personnel must cooperate with investigations by outside agencies.
(Approval date: December 20, 2007)
(Re-approval date: April 15, 2010)
(Re-approval date: August 21, 2014)
(Re-approval date: March 16, 2017)
(Re-adopted date: February 21, 2019)
(Re-adopted date: June 18, 2020)
(Re-adopted date: September 17, 2020)
NOTES:
Milford Exempted Village Schools will utilize the following court case
specifically referencing the First Amendment Freedom of Speech in School;
Tinker v. Des Moines Independent Community School District (1969).
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Milford EVS District Page 1 of 3
STUDENT DISCIPLINE
Effective discipline, which requires respect for the rights of others, is necessary if all students are
to attain a quality education. The Board delegates to school officials the authority to enforce
District policies, regulations and school rules governing student conduct.
A complete statement governing or describing all the relationships and processes involved in
student discipline would be very extensive. The most important part of such a statement would
be the relationship of the teacher and the principal in matters of discipline. Teachers must feel
free to consult and work closely with the building principal in dealing with any problem with
which the teacher might need guidance. This working relationship is one key to desirable
discipline and a quality instructional environment.
The Board also believes that the teacher-student relationship in the classroom, halls and on
school property is important and should be one of mutual respect at all times. The teacher is
recognized as the person in authority at all times in the classroom, halls, buildings, school
grounds and at school-related events.
Each case of unsatisfactory behavior by a student is handled individually. The classroom teacher
may take the steps that he/she believes are justified in each case. If the student does not respond
to these measures, the teacher then refers the student to the principal.
When an employee has actual knowledge that the behavior is sexual harassment, the Title
IX Coordinator must be contacted. The Title IX sexual harassment grievance process will
be followed, if applicable, prior to imposing any discipline that cannot be imposed without
resolution of the Title IX process.
In terms of the relationship of the teacher and principal in discipline matters, the Board expects
that whenever a discipline problem appears to extend beyond the classroom, the teacher
discusses the problem with the principal. The teacher(s) and the principal work together in
attempting to control or correct the problem.
A student’s failure to comply with the requirements for conduct outlined in the student
handbooks may result in the student being disciplined. A student cannot be suspended, expelled
or removed from school solely because of unexcused absences. The student may lose all rights to
participate in school-related social events or extracurricular activities for a period of time
determined by the principal. Depending on the seriousness of the offense committed by the
student, suspension or expulsion may also result. Discipline is always administered in a
reasonable manner.
If several methods of discipline have been used in an effort to solve a problem and it appears
necessary, in the judgment of the principal and the Superintendent, to discipline or withdraw
privileges from a large group, this action may be taken. Any punishment technique involving an
entire class or large group is used only as a last resort.
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Milford EVS District Page 2 of 3
The Board is hopeful that teachers, parents and Board members can work together to promote the
best educational interests of District students.
[Adoption date: July 1967]
[Re-adoption date: April 21, 1976]
[Re-adoption date: April 16, 1992]
[Re-adoption date: December 18, 1997]
[Re-adoption date: August 21, 2014]
[Re-adoption date: June 15, 2017]
[Re-adoption date: November 15, 2018]
[Re-adoption date: September 17, 2020]
LEGAL REFS.: Education Amendments of 1972, Title IX; 20 USC 1681 et seq.
ORC 3313.20; 3313.66; 3313.661; 3313.662
3319.41
OAC 3301-32-09
3301-37-10
CROSS REFS.: ACAA, Sexual Harassment
ECAB, Vandalism
IGD, Cocurricular and Extracurricular Activities
JFC, Student Conduct (Zero Tolerance)
JGA, Corporal Punishment
JGD, Student Suspension
JGDA, Emergency Removal of Student
JGE, Student Expulsion
Student Handbooks
NOTE: House Bill (HB) 410 (2016) prohibits districts from extending a suspension into
the next school year if there are less than 10 days remaining in the current school
year. The superintendent may instead require the student to complete community
service or another alternative consequence determined appropriate. Districts also
are prohibited from disciplining a student based solely on the basis of the student
being absent from school without legitimate excuse.
HB 318 (2018) restricts out-of-school suspensions and expulsions for students in
grades pre-K through three unless the behavior rises to a certain level specified in
State law. It is recognized that these forms of discipline are commonly used as a
behavior management tool and therefore the General Assembly established a
gradual phase in.
For each of the school years 2018-2019, 2019-2020, 2020-2021 and 2021-2022 each
school district must report to Ohio Department of Education (ODE) the number of out-
of-school suspensions and expulsions issued to a student in grades pre-K through three
categorized by the following offenses:
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Milford EVS District Page 3 of 3
Type 1 - A serious offense for which suspension or expulsion is required or
authorized by law
Type 2 - An offense not classified as a Type 1 serious offense, but for which
the school determined suspension or expulsion was necessary to protect the
immediate health and safety of the student, the student’s classmates, or the
staff and teachers
Type 3 - Any other offense not described above
Using the numbers reported for the 2018-2019 school year as a baseline each district must
reduce the number of Type 3 suspensions and expulsions according to the following
schedule to be in compliance with the revised law:
2017-2018 and 2018-2019 – 0% reduction in Type 3 suspensions and
expulsions
2019-2020 – 25% reduction in Type 3 suspensions and expulsions
2020-2021 – 50% reduction in Type 3 suspensions and expulsions
2021-2022 – 100% reduction in Type 3 suspensions and expulsions
For the 2021-2022 school year and going forward all suspensions and expulsions
for students in any of grades pre-K through three can only be for Type 1 or Type
2 offenses. Type 3 offenses must be at zero.
Reporting after the 2021-2022 school year will only be required if ODE
determines that continued reporting of the information is needed to effectively
carry out the requirements of HB 318.
HB 318 also makes clear that in-school-suspensions are to be served in a
“supervised learning environment.”
On May 6, 2020, the U.S. Department of Education issued the long-awaited final
Title IX regulations, which go into effect August 14, 2020. The Title IX
regulations specifically define sexual harassment and establish detailed
procedures for how school districts must respond to allegations of sexual
harassment. Districts must follow the Title IX complaint process before the
imposition of any disciplinary sanctions or other actions that are not supportive
measures when the behavior is sexual harassment. This requirement will likely
impact a district’s current procedures for handling student discipline. Districts
should ensure that all sexual harassment complaints are handled in accordance
with the Title IX regulations that are outlined in ACAA, Sexual Harassment and
ACAA-R, Sexual Harassment Grievance Process.
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Milford EVS District
STUDENT SUSPENSION
The Superintendent, principals, assistant principals and other designated administrators may
suspend a student from school for disciplinary reasons outlined in the student code of conduct. A
student cannot be suspended from school solely because of unexcused absences. When an
employee has actual knowledge that the behavior is sexual harassment, the Title IX
Coordinator must be contacted. The Title IX sexual harassment grievance process will be
followed, if applicable, prior to imposing any discipline that cannot be imposed without
resolution of the Title IX process. No period of suspension is for more than 10 school days. If,
at the time a suspension is imposed, fewer than 10 days remain in the school year the
Superintendent cannot apply any or all of the period of suspension to the following year.
The Superintendent may instead require a student to perform community service or another
alternative consequence for the number of hours remaining in the student’s suspension. The
Board directs the Superintendent to develop a list of alternative consequences that may be used.
If the student is required to perform community service or another alternative consequence
during the summer, he/she will be required to begin serving the consequence during the first full
weekday of summer break. If a student fails to complete the community service or assigned
alternative consequence, the Superintendent may determine the next course of action but still
cannot require the student to serve the remaining time of the out of school suspension at the
beginning of the following school year.
Beginning with the 2019-2020 academic year, the District will reduce the number of out-of-
school suspensions for non-serious offenses, as defined by State law, for students in grades pre-K
through three in accordance with State law. Such out-of-school suspensions will be eliminated
by the 2021-2022 school year.
Whenever possible, principals will consult with a mental health professional under contract with
the District or school prior to suspending a student in grades pre-K through three. If needed, the
principal or mental health professional will assist the student’s parent in locating additional
mental health services.
The District permits students to complete any classroom assignments missed due to suspension.
Students will receive at least partial credit upon completion of any assignment missed due to
suspension. The Board directs the Superintendent to develop written procedures for completing
and grading these assignments. Grade reductions are permitted, but students will not receive a
failing grade on a completed assignment solely due to the student’s suspension.
The guidelines listed below are followed for all out-of-school suspensions.
1. The student is informed in writing of the potential suspension and the reasons for the
proposed action.
2. The student is provided an opportunity for an informal hearing to challenge the reason
for the intended suspension and explain his/her actions.
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Milford EVS District
3. An attempt is made to notify the parent(s) by telephone if a suspension is issued.
4. Within one school day, a letter is sent to the parent(s) stating the specific reasons for the
suspension and including notice of the right to appeal such action.
5. Notice of this suspension is sent to the:
A. Superintendent
B. student’s school record (not for inclusion in the permanent record).
6. Permanent Exclusion - If the offense is one for which the District may seek permanent
exclusion, the notice contains that information.
Appeal Procedure
Should a student or a student’s parent(s) choose to appeal the principal’s suspension, he/she must
do so within 10 calendar days of the notice of suspension. The appeal shall be in writing and
made to the Superintendent. If dissatisfied with the Superintendent’s decision, an appeal may be
made to the Board. At the request of the student or of the student’s parent(s) or attorney, the
meeting may be held in executive session. All witnesses are sworn and a verbatim record is kept
of the hearing. The decision of the Board shall be acted upon at a public meeting. The student
may be excluded from school during the appeal process.
Appeal to the Court
Under State law, appeal of the Board’s or its designee’s decision may be made to the Court of
Common Pleas.
[Adoption date: December 19, 1991]
[Re-adoption date: November 19, 1992]
[Re-adoption date: December 18, 1997]
[Re-adoption date: March 16, 2000]
[Re-adoption date: December 20, 2007]
[Re-adoption date: August 21, 2014]
[Re-adoption date: June 15, 2017]
[Re-adoption date: November 15, 2018]
[Re-adoption date: May 23, 2019]
[Re-adoption date: November 14, 2019]
[Re-adoption date: September 17, 2020]
LEGAL REFS.: Education Amendments of 1972, Title IX; 20 USC 1681 et seq.
ORC 3313.66; 3313.661; 3313.662; 3313.668
CROSS REFS.: ACAA, Sexual Harassment
IGCI, Community Service
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Milford EVS District
JEGA, Permanent Exclusion
JFC, Student Conduct (Zero Tolerance)
JFCEA, Gangs
JFCF, Hazing and Bullying (Harassment, Intimidation and Dating Violence)
JFCJ, Weapons in the Schools
JG, Student Discipline
JGE, Student Expulsion
NOTE: House Bill (HB) 410 (2016) prohibits districts from extending a suspension into
the next school year if there are less than 10 days remaining in the current school
year. The superintendent may instead require the student to complete community
service or another alternative consequence determined appropriate. Districts also
are prohibited from disciplining a student based solely on the basis of the student
being absent from school without legitimate excuse.
HB 318 (2018) restricts out-of-school suspensions and expulsions for students in
grades pre-K through three unless the behavior rises to a certain level specified in
State law. It is recognized that these forms of discipline are commonly used as a
behavior management tool and therefore the General Assembly established a
gradual phase in.
For each of the school years 2018-2019, 2019-2020, 2020-2021 and 2021-2022
each school district must report to Ohio Department of Education (ODE) the
number of out-of-school suspensions and expulsions issued to a student in grades
pre-K through three categorized by the following offenses:
Type 1 - A serious offense for which suspension or expulsion is required or
authorized by law
Type 2 - An offense not classified as a Type 1 serious offense, but for which
the school determined suspension or expulsion was necessary to protect the
immediate health and safety of the student, the student’s classmates, or the
staff and teachers
Type 3 - Any other offense not described above
Using the numbers reported for the 2018-2019 school year as a baseline each
district must reduce the number of Type 3 suspensions and expulsions according
to the following schedule to be in compliance with the revised law:
2017-2018 and 2018-2019 – 0% reduction in Type 3 suspensions and
expulsions
2019-2020 – 25% reduction in Type 3 suspensions and expulsions
2020-2021 – 50% reduction in Type 3 suspensions and expulsions
2021-2022 – 100% reduction in Type 3 suspensions and expulsions
For the 2021-2022 school year and going forward all suspensions and expulsions
for students in any of grades pre-K through three can only be for Type 1 or Type
2 offenses. Type 3 offenses must be at zero.
File: JGD
Milford EVS District
Reporting after the 2021-2022 school year will only be required if ODE
determines that continued reporting of the information is needed to effectively
carry out the requirements of HB 318.
HB 477 addresses the potential liability related to the procurement of mental
health services for students. Under amended Ohio Revised Code 3313.668 a
school district, school board member, or district employee is not liable for
damages in a civil action for injury, death, or loss to person or property allegedly
arising from a district employee’s decision not to procure mental health services
for a suspended or expelled student. There is an exception to this liability
protection where the decision is made with malicious purpose, in bad faith, or in
wanton or reckless manner. This new language does not eliminate, limit or
reduce any other immunity or defense to which the district, board member, or
employee may be entitled to under the law.
HB 491 requires boards to adopt a policy establishing parameters for completing
and grading assignments missed due to a student’s suspension. The policy must
permit the completion of classroom assignments missed and students must receive
at least partial credit for completed assignments. The policy may permit grade
reductions and must prohibit the receipt of a failing grade solely on account of
the student’s suspension. Districts may further customize this policy to reflect
parameters or outline in detail in student handbooks.
On May 6, 2020, the U.S. Department of Education issued the long-awaited final
Title IX regulations, which go into effect August 14, 2020. The Title IX
regulations specifically define sexual harassment and establish detailed
procedures for how school districts must respond to allegations of sexual
harassment. Districts must follow the Title IX complaint process before the
imposition of any disciplinary sanctions or other actions that are not supportive
measures when the behavior is sexual harassment. This requirement will likely
impact a district’s current procedures for handling student discipline. Districts
should ensure that all sexual harassment complaints are handled in accordance
with the Title IX regulations that are outlined in ACAA, Sexual Harassment and
ACAA-R, Sexual Harassment Grievance Process.
File: JGDA
EMERGENCY REMOVAL OF STUDENT
If a student’s presence poses a continuing danger to persons or property or an ongoing threat of
disrupting the academic process, the Superintendent, principal, assistant principal or personnel
employed to direct, supervise or coach a student activity program may remove the student from
the premises. When the behavior is sexual harassment as defined by Title IX regulations,
the student may be removed on an emergency basis, provided that the District undertakes
an individualized safety and risk analysis, determines that an immediate threat to the
physical health or safety of any student or other individual arising from the allegations of
sexual harassment justifies removal, and provides the student with notice and an
opportunity to challenge the decision immediately following the removal.
If either suspension or expulsion is contemplated, a due process hearing is held on the next
school day after the removal is ordered. Written notice of the hearing and the reason for removal
and any intended disciplinary action is given to the student as soon as practicable prior to the
hearing. The student has the opportunity to appear at an informal hearing before the principal,
assistant principal and the Superintendent/designee and has the right to challenge the reasons for
the removal or otherwise explain his/her actions. The person who ordered or requested the
removal is present at the hearing. Within one school day of the decision to suspend, written
notification is given to the parent(s) of the student of the Board. This notice includes the reasons
for the suspension and the right of the student or parent(s) to appeal to the
Superintendent/designee.
If the Superintendent or principal reinstates a student prior to the hearing for emergency removal,
the teacher may request, and is given, written reasons for the reinstatement. The teacher cannot
refuse to reinstate the student.
In an emergency removal, a student can be kept from class until the matter of the alleged
misconduct is disposed of either by reinstatement, suspension or expulsion.
Students in grades pre-K through three may only be removed for the remainder of the school day
and must be permitted to return the following school day. The District may only proceed with a
related suspension or expulsion in compliance with State law.
In all cases of normal disciplinary procedures in which a student is removed from a curricular or
extracurricular activity for less than 24 hours and is not subject to further suspension or
expulsion, due process requirements do not apply.
[Adoption date: December 19, 1991]
[Re-adoption date: December 18, 1997]
[Re-adoption date: August 21, 2014]
[Re-adoption date: November 15, 2018]
[Re-adoption date: September 17, 2020]
LEGAL REFS.: Education Amendments of 1972, Title IX; 20 USC 1681 et seq.
ORC 3313.66; 3313.661; 3313.662
Milford EVS District
CROSS REFS.: ACAA, Sexual Harassment
ECAB, Vandalism
JFC, Student Conduct (Zero Tolerance)
JFCJ, Weapons in the Schools
JG, Student Discipline
JGD, Student Suspension
JGE, Student Expulsion
NOTE: On May 6, 2020, the U.S. Department of Education issued the long-awaited final
Title IX regulations, which go into effect August 14, 2020. The Title IX regulations
specifically define sexual harassment and establish detailed procedures for how school
districts must respond to allegations of sexual harassment. Districts must follow the Title
IX complaint process before the imposition of any disciplinary sanctions or other actions
that are not supportive measures when the behavior is sexual harassment. This
requirement will likely impact a district’s current procedures for handling student
discipline. Districts should ensure that all sexual harassment complaints are handled in
accordance with the Title IX regulations that are outlined in ACAA, Sexual Harassment
and ACAA-R, Sexual Harassment Grievance Process.
File: JGE
Milford EVS District
STUDENT EXPULSION
At times, the behavior of a student can be considered so serious as to justify total removal from
the educational program for a prolonged period of time. Actions meriting expulsion are outlined
in the student code of conduct. A student cannot be expelled from school solely because of
unexcused absences. When an employee has actual knowledge that the behavior is sexual
harassment, the Title IX Coordinator must be contacted. The Title IX sexual harassment
grievance process will be followed, if applicable, prior to imposing any discipline that
cannot be imposed without resolution of the Title IX process. Only the Superintendent may
expel a student. Expulsion is the removal of a student for more than 10 days, but not more than
one year. An expulsion can extend beyond the end of the school year if there are fewer school
days than expulsion days remaining. The Superintendent may apply any remaining part or all of
the period of the expulsion to the following school year.
The Superintendent may require a student to perform community service in conjunction with or
in place of an expulsion. The Board may adopt guidelines to permit the Superintendent to
impose a community service requirement beyond the end of the school year in lieu of applying
the expulsion into the following school year.
Whenever possible, principals will consult with a mental health professional under contract with
the District or school prior to expelling a student in grades pre-K through three. If needed, the
principal or mental health professional will assist the student’s parent in locating additional
mental health services.
Beginning with the 2019-2020 academic year, the District will reduce the number of expulsions
for non-serious offenses, as defined by State law, for students in grades pre-K through three in
accordance with State law. Such expulsions will be eliminated by the 2021-2022 school year.
The Superintendent shall give the student and parent(s) written notice of the intended expulsion,
including reasons for the intended expulsion. The student and parent(s) or representative have
the opportunity to appear on request before the Superintendent/designee to challenge the action
or to otherwise explain the student’s actions. This notice shall state the time and place to appear,
which must not be fewer than three days nor more than five days after the notice is given.
Within 24 hours of the expulsion, the Superintendent shall notify the parent(s) of the student and
the Treasurer of the Board.
The notice shall include the reasons for the expulsion, the right of the student or parent(s) to
appeal to the Board or its designee, the right to be represented at the appeal and the right to
request that the hearing be held in executive session.
The Superintendent will initiate expulsion proceedings against a student who has committed an
act that warrants expulsion even if the student withdraws from school before the Superintendent
has held the hearings or made the decision to expel the student.
File: JGE
Milford EVS District
Permanent Exclusion
If the offense is one for which the District may seek permanent exclusion, the notice shall
contain that information.
Appeal to the Board
A student or a student’s parent(s) may appeal the expulsion by the Superintendent to the Board
or its designee. The expulsion appeal must be within 14 calendar days after the notice of intent
to expel was provided to the student, parent, guardian or custodian. The appeal request shall be
in writing to the Treasurer and at the request of the student or of the student’s parent(s) or
attorney, the meeting may be held in executive session. The student may be represented in all
such appeal proceedings and is granted a hearing before the Board or its designee. All witnesses
are sworn and a verbatim record is kept of the hearing. The decision of the Board shall be acted
upon at a public meeting. The student may be excluded from school during the appeal process.
Appeal to the Court
Under State law, the decision of the Board may be further appealed to the Court of Common
Pleas.
Any student who is expelled from school for more than 20 days or into the following semester or
school year is referred to an agency that works towards improving the student’s attitudes and
behavior. The Superintendent provides the student and his/her parent(s) with the names,
addresses and telephone numbers of the public and private agencies providing such services.
[Adoption date: December 19, 1991]
[Re-adoption date: November 19, 1992]
[Re-adoption date: December 18, 1997]
[Re-adoption date: December 20, 2007]
[Re-adoption date: August 21, 2014]
[Re-adoption date: June 15, 2017]
[Re-adoption date: November 15, 2018]
[Re-adoption date: April 18, 2019]
[Re-adoption date: November 14, 2019]
[Re-adoption date: September 17, 2020]
LEGAL REFS.: Education Amendments of 1972, Title IX; 20 USC 1681 et seq.
ORC Chapter 2506
3313.66; 3313.661; 3313.662; 3313.668
CROSS REFS.: ACAA, Sexual Harassment
ECAB, Vandalism
File: JGE
Milford EVS District
IGCI, Community Service
JEGA, Permanent Exclusion
JFC, Student Conduct (Zero Tolerance)
JFCF, Hazing and Bullying (Harassment, Intimidation and Dating Violence)
JFCJ, Weapons in the Schools
JG, Student Discipline
JGD, Student Suspension
JGDA, Emergency Removal of Student
NOTE: House Bill (HB) 410 (2016) prohibits districts from disciplining a student based
solely on the basis of the student being absent from school without legitimate
excuse.
HB 318 (2018) restricts out-of-school suspensions and expulsions for students in
grades pre-K through three unless the behavior rises to a certain level specified in
State law. It is recognized that these forms of discipline are commonly used as a
behavior management tool and therefore the General Assembly established a
gradual phase in.
For each of the school years 2018-2019, 2019-2020, 2020-2021 and 2021-2022
each school district must report to Ohio Department of Education (ODE) the
number of out-of-school suspensions and expulsions issued to a student in grades
pre-K through three categorized by the following offenses:
Type 1 - A serious offense for which suspension or expulsion is required or
authorized by law
Type 2 - An offense not classified as a Type 1 serious offense, but for which
the school determined suspension or expulsion was necessary to protect the
immediate health and safety of the student, the student’s classmates, or the
staff and teachers
Type 3 - Any other offense not described above
Using the numbers reported for the 2018-2019 school year as a baseline each
district must reduce the number of Type 3 suspensions and expulsions according
to the following schedule to be in compliance with the revised law:
2017-2018 and 2018-2019 – 0% reduction in Type 3 suspensions and
expulsions
2019-2020 – 25% reduction in Type 3 suspensions and expulsions
2020-2021 – 50% reduction in Type 3 suspensions and expulsions
2021-2022 – 100% reduction in Type 3 suspensions and expulsions
For the 2021-2022 school year and going forward all suspensions and expulsions
for students in any of grades pre-K through three can only be for Type 1 or Type
2 offenses. Type 3 offenses must be at zero.
Reporting after the 2021-2022 school year will only be required if ODE
determines that continued reporting of the information is needed to effectively
carry out the requirements of HB 318.
File: JGE
Milford EVS District
HB 477 addresses the potential liability related to the procurement of mental
health services for students. Under amended Ohio Revised Code 3313.668 a
school district, school board member, or district employee is not liable for
damages in a civil action for injury, death, or loss to person or property allegedly
arising from a district employee’s decision not to procure mental health services
for a suspended or expelled student. There is an exception to this liability
protection where the decision is made with malicious purpose, in bad faith, or in
wanton or reckless manner. This new language does not eliminate, limit or
reduce any other immunity or defense to which the district, board member, or
employee may be entitled to under the law.
On May 6, 2020, the U.S. Department of Education issued the long-awaited final
Title IX regulations, which go into effect August 14, 2020. The Title IX
regulations specifically define sexual harassment and establish detailed
procedures for how school districts must respond to allegations of sexual
harassment. Districts must follow the Title IX complaint process before the
imposition of any disciplinary sanctions or other actions that are not supportive
measures when the behavior is sexual harassment. This requirement will likely
impact a district’s current procedures for handling student discipline. Districts
should ensure that all sexual harassment complaints are handled in accordance
with the Title IX regulations that are outlined in ACAA, Sexual Harassment and
ACAA-R, Sexual Harassment Grievance Process.