MIGRANT STUDENT DATA, RECRUITMENT AND SUPPORT

WASHINGTON STATE MIGRANT EDUCATION PROGRAM

Migrant Student Data, Recruitment and Support

PHONE: (509) 837-2712 800-274-6084 MSDRS FAX: (509) 839-9017 PASS FAX: (509) 836-8409

Office Email: [email protected] Website: www.msdr.org

ADDRESS: 810-B East Custer Avenue, Sunnyside, WA 98944

ADMINISTRATION

Lionel Campos [email protected] Director

OFFICE AND DATA MANAGEMENT SERVICES (DMS) COMPONENT

Lisa Schlenker [email protected] Office & Data Management Services Coordinator Bengie Aguilar [email protected] Data Management Specialist/Trainer

Margaret Lopez [email protected] Data Management Specialist/Trainer

Sara Thomas [email protected] Data Management Specialist/Trainer

Eric Garza [email protected] ID&R Trainer

Rev 06/2018

mailto:[email protected]


http://www.msdr.org/

http://www.msdr.org/





Migrant Student Information System Data Reporting Requirements

If you have any questions on the reporting of migrant student data, please call the MSDRS office and ask for a Data Management Specialist/Trainer or send them an email.

TYPE OF DATA STUDENT

DATA

OUT OF SCHOOL YOUTH

REQUIRED FOR EOY REPORT (REG. TERM)

SUMMER SCHOOL

SUMMER EOY

REPORT

ENROLLMENTS

❖ Regular School ❖ 0-2 Year Old’s

❖ Out-of-School Youth

X X X X X

WITHDRAWALS/ATTENDANCE X X X X

SUPPLEMENTAL

❖ Academic Services ❖ Non-Academic Services ❖ Service Approach ❖ Other Educational

Services-CEDARS

X X X X X

STUDENT ASSESSMENTS ❖ Local Standardized

❖ Pre & Post Assessments

❖ State Standardized-OSPI

X X

SECONDARY

❖ Credits Earned- CEDARS

❖ Hours Attended ❖ Out of State Credits

(Within 30 days)

X

X

X

X

IMMUNIZATIONS

❖ Report Yes if applicable X

MIGRANT PHYSICAL EXAM ❖ Reported by parent, student or

provider

X X

SUN MONDAY TUESDAY WEDNESDAY

1

5 6 7 8

12 13 14 15

19 20 21 22

26 27 28 29

RECORDS CLERK CHECK LIST

❑ REPORT SUMMER SCHOOL DATA DUE END OF SUMMER TERM OR AS AVAILABLE.

• Enrollments

• Withdrawals/Attendance

• Supplemental

• Assessments Pre & Post ❑ RETURN CURRENT SCHOOL YEAR

SCHOOL DISTRICT DIRECTORY INFORMATION

❑ IF UNABLE TO ATTEND STATE CONFERENCE FOLLOW-UP WITH MSDRS FOR REQUIRED TRAINING

❑ FORWARD MIGRANT STUDENT LIST TO FOOD DIRECTOR

RECRUITER CHECK LIST

THURSDAY FRIDAY SAT

2 3 4

9 10 11

16 17 18

23 24 25

30 31

❑ WORK ON SUMMER REVALIDATIONS, END OF ELIGIBILITY LIST & COEs WITH RESIDENCY ONLY MOVE REPORT

❑ WORK WITH SCHOOL TO IDENTIFY NEW STUDENTS TO DISTRICT

❑ LOG RECRUITMENT ACTIVITIES

❑ REMIND FPD TO SUBMIT DISTRICT ID&R PLAN WITH iGRANT

❑ IF UNABLE TO ATTEND STATE CONFERENCE FOLLOW-UP WITH MSDRS FOR REQUIRED TRAINING

❑ PLEASE READ FRIDAY EMAILS


2 3 MSDRS OFFICE CLOSED

4 5

9 10 11 12

16 17 18 19

23 24 25 26

30


THURSDAY FRIDAY SAT

1

6 7 8

13 14 15

20 21 22

27 28 29

❑ PROCESS MASS ENROLLMENTS

❑ ENROLL ALL OUT OF SCHOOL YOUTH BASED ON VERIFICATION IF STILL RESIDING IN DISTRICT

❑ ENSURE ALL STUDENT ENROLLMENTS AND WITHDRAWALS ARE PROCESSED FOR PREVIOUS SCHOOL YEAR

❑ REPORT MIDDLE & HIGH SCHOOL MISSING STUDENTS FOR PREVIOUS SCHOOL YEAR


❑ WORK ON REVALIDATIONS, END OF ELIGIBILITY LIST & COEs WITH RESIDENCY ONLY MOVE

REPORT


❑ COMPLETE AND SUBMIT DISTRICT ID&R PLAN TO MSDRS FOR CURRENT SCHOOL YEAR BY SEPTEMBER 14TH.


❑ CONDUCT MEP TEAM MONTHLY QUALITY CONTROL EVALUATION MEETINGS WITH FPD

❑ REVIEW POSSIBLE MISSED COE REPORT

Complete and Submit

District

ID&R Plan

to MSDRS


1 2 3

7 8 9 10

14 15

16 17

21 22 23 24

28

29 30 31

2018 NATIONAL

ID&R FORUM

Philadelphia

Pennsylvania

2018 NATIONAL

ID&R FORUM

Philadelphia

Pennsylvania


❑ ENTER MINIMUM GRADUATION REQUIREMENTS FOR 9TH GRADERS

❑ REPORT DESIGNATED SCHOOL OF GRADUATION FOR HIGH SCHOOL STUDENTS

❑ REPORT STATUS FOR STUDENTS WITH OUT OF STATE CREDITS WITHIN 30 DAYS

❑ WORK ON POSSIBLE MISSED SIBLING ENROLLMENT LIST

❑ REPORT SUPPLEMENTAL DATA PER DISTRICT iGRANT

❑ WITHDRAW STUDENTS WHO LEAVE OR HAVE END OF ELIGIBILITY

❑ REPORT REFERRED SERVICES


❑ WORK ON REVALIDATIONS, END OF ELIGIBILITY LIST & COEs WITH RESIDENCY ONLY MOVE REPORT



❑ REVIEW POSSIBLE MISSED COE

REPORT

THURSDAY FRIDAY SAT

4 5 6

11 12

13

18 19 20

25 26 27

2018 NATIONAL

ID&R FORUM

Philadelphia

Pennsylvania


4 5 6 7

11

12

MSDRS OFFICE CLOSED

13 14

18 19 20 21

25 26 27 28

TURN CLOCKS

BACK 1 HR


THURSDAY FRIDAY SAT

1 2 3

8 9

10

15 16 17

22

MSDRS OFFICE CLOSED

23

MSDRS OFFICE CLOSED

24

29

30

RECRUITER CHECK LIST ❑ WORK ON REVALIDATIONS,

END OF ELIGIBILITY LIST & COEs WITH RESIDENCY ONLY MOVE

REPORT

❑ ATTEND SCHOOL CONFERENCES FOR IDENTIFICATION AND RECRUITMENT (if Applicable)


❑ CONDUCT MEP MONTHLY QUALITY CONTROL EVALUATION MEETINGS WITH FPD

❑ REPORT MISSING IMMUNIZATION DATA /YES-IF APPLICABLE

❑ REPORT MIGRANT PHYSICAL EXAM DATA PARENT, STUDENT OR PROVIDER REPORTED

❑ CHECK FOR MISSING ENROLLMENTS/RUN DISTRICT ENROLLMENT STATUS REPORT

❑ RE-ENROLL STUDENTS TURNING 3 YEARS OLD

❑ WITHDRAW EOE STUDENTS

❑ CHECK FOR SIBLING NOT ENROLLED/RUN POSSIBLE MISSED SIBLING ENROLLMENT LIST

❑ REPORT SUPPLEMENTAL DATA BY DECEMBER

❑ REPORT PRE/POST ASSESSMENTS FOR STUDENTS RECEIVING ELA/MATH SERVICES


2 3 4 5

9 10 11 12

16 17 18

19

23

24 MSDRS OFFICE CLOSED

25

MSDRS OFFICE CLOSED

26

MSDRS OFFICE CLOSED

30 31


THURSDAY FRIDAY SAT

1

6 7 8

13 14

15

20

21

22

27 28 29

❑ CHECK NEEDS WITHDRAWAL



❑ CLEAN UP MDA REPORT IF APPLICABLE




❑ SUBMIT RECRUITER LOGS FOR (SEPTEMBER, OCTOBER AND NOVEMBER) AND ID&R PLAN TO MSDRS IF NOT ALREADY SUBMITTED


❑ CONDUCT MEP TEAM APPLICABLE MONTHLY QUALITY CONTROL EVALUATION MEETINGS WITH FPD


1

MSDRS OFFICE CLOSED

2

6 7 8 9

13 14

15 16

20 21

MSDRS OFFICE CLOSED

22 23

27

28 29 30



THURSDAY FRIDAY SAT

3 4 5

10 11 12

17 18 19

24 25 26

31

❑ WITHDRAW EOE STUDENTS

❑ SUBMIT BUILDING INDICATOR REPORT

❑ CHECK FOR MISSING ENROLLMENTS/RUN DISTRICT ENROLLMENT STATUS REPORT

❑ RUN POSSIBLE MISSED SIBLING ENROLLMENT LIST

❑ REPORT REASON FOR PFS STUDENTS WHO HAVE NOT BEEN SERVED WITH MIGRANT FUNDS

❑ REPORT STATUS FOR SECONDARY STUDENTS WITH OUT OF STATE

CREDITS WITHIN 30 DAYS

❑ WORK ON REVALIDATIONS, END OF ELIGIBILITY LIST & COEs WITH RESIDENCY ONLY MOVE

REPORT ❑ DID SCHOOL WITHDRAW FOR

WINTER MOVES? IF NOT, COMPLETE A CHALLENGED COE FORM




❑ PROCESS PENDING CHALLENGED COES (Jan-April) WITHIN A WEEK OF INTERVIEW


3 4 6 6

10

11 12 13

17 18 19 20

24 25 26 27

MSDRS OFFICE CLOSED



THURSDAY FRIDAY SAT

1 2

7 8

9

14 15 16

21

22 23

28



❑ RE-ENROLL STUDENTS TURNING 3 YEARS OLD

❑ REPORT STATUS FOR SECONDARY STUDENTS WITH OUT OF STATE CREDITS WITHIN 30 DAYS

❑ ID&R MONITORING

• Enrollments

• COE Revalidations


❑ WORK ON POSSIBLE MISSED COE REPORT



❑ PROCESS PENDING CHALLENGED COEs (Jan-April) WITHIN A WEEK OF INTERVIEW


3 4 5 6

10 11 12 13

17 18 19 20

24

25

26 27

31

TURN CLOCKS AHEAD 1 HOUR

HAPPY

ST. PATRICK’S

DAY


❑ WITHDRAW STUDENTS WHO HAVE END OF ELIGIBILITY


❑ REPORT PRE/POST ASSESSMENTS FOR STUDENTS RECEIVING ELA/MATH SERVICES



❑ ATTEND SCHOOL CONFERENCES FOR IDENTIFICATION AND RECRUITMENT

❑ PREPARE FOR SPRING IMPACTION

• Review Mobility Report for Returning Families

❑ REVISIT DISTRICT ID&R PLAN



❑ PROCESS PENDING CHALLENGED COEs (Jan-April) WITHIN A WEEK OF INTERVIEW

THURSDAY FRIDAY SAT

1 2

7 8 9

14 15 16

21 22 23

28 29 30


1 2 3

7 8 9 10

14 15 16 17

21

22 23 24

28 29 30



❑ WORK ON REVALIDATIONS AND END OF ELIGIBILITY LIST & COEs WITH RESIDENCY ONLY MOVE REPORT

❑ ATTEND OR OBTAIN INFORMATION FOR KINDER REGISTRATION


❑ CONDUCT MONTHLY QUALITY CONTROL EVALUATION MEETINGS WITH FPD

❑ REGISTER FOR STATE MEP CONFERENCE

❑ PROCESS PENDING CHALLENGED COEs (Jan-April) WITHIN A WEEK

OF INTERVIEW

THURSDAY FRIDAY SAT

4 5 6

11 12 13

18 19 20

25 26 27

❑ CHECK ON NEEDS WITHDRAWAL STUDENTS

❑ CHECK FOR MISSING ENROLLMENTS RUN DISTRICT ENROLLMENT STATUS REPORT


APRI


1

5 6

7 8

12 13 14 15

19 20 21 22

26 27 28 29

MSDRS OFFICE CLOSED

2019 NATIONAL

MEP CONFERENCE

NEW ORLEANS


❑ WORK ON END-OF-YEAR DATA

• Enrollments


• Immunizations

• Supplemental

• PFS Not Served

• Assessments-Local Standardized Pre & Post for ELA/Math Services

• Referred Services

❑ REGISTER FOR THE STATE MEP CONFERENCE


THURSDAY FRIDAY SAT

2

3

4

9 10 11

16 17 18

23 24 25

30 31

❑ WORK ON REVALIDATIONS, END OF ELIGIBILITY LIST & COEs

WITH RESIDENCY ONLY MOVE REPORT


❑ CONDUCT MONTHLY QUALITY CONTROL EVALUATION MEETINGS WITH FPD

❑ REGISTER FOR THE STATE MEP CONFERENCE

2019 NATIONAL MEP CONFERENCE

NEW ORLEANS


2 3 4 5

9 10 11 12

16 17 18 19

23

24 25 26

30



THURSDAY FRIDAY SAT

1

6 7 8

13 14

15

20 21 22

27 28 29

❑ PROCESS ENROLLMENTS FOR SUMMER SCHOOL

❑ ENSURE ALL DATA IS REPORTED FOR CURRENT SCHOOL YEAR

• Enrollments

• Withdrawals /Attendance

• Immunizations

• Supplemental

• PFS Not Served

• Assessments- Local Standardized Pre & Post for ELA/Math

Standardized

• Referred Services



❑ WORK ON SUMMER SCHOOL RECRUITMENT



1 2 3

7 8 9

10

14 15 16 17

21 22 23 24

28 29 30 31


❑ REPORT SUMMER SCHOOL DATA DUE END OF SUMMER TERM OR AS AVAILABLE

• Enrollments


• Supplemental

• Assessments- Local Standardized Pre & Post for ELA/Math


THURSDAY FRIDAY SAT

4

MSDRS OFFICE CLOSED

5

6

11 12 13

18 19 20

25 26 27

❑ WORK ON REVALIDATIONS & END OF ELIGIBILITY LIST & COEs WITH RESIDENCY ONLY MOVE REPORT

❑ SUMMER SCHOOL RECRUITMENT


4 5 6 7

11 12 13 14

18 19 20 21

25 26 27 28

HAVE A GREAT YEAR!


❑ REPORT SUMMER SCHOOL DATA DUE END OF SUMMER TERM

OR AS AVAILABLE

• Enrollments

• Withdrawals/ Attendance

• Supplemental

• Assessments- Local Standardized Pre- & Post for ELA/Math

❑ RETURN CURRENT SY SCHOOL DISTRICT DIRECTORY

INFORMATION

❑ ATTEND STATE MEP CONFERENCE


THURSDAY FRIDAY SAT

1 2 3

8 9 10

15 16 17

22 23 24

29 30 31

❑ WORK ON SUMMER REVALIDATIONS, END OF ELIGIBILITY LIST & COEs WITH RESIDENCY ONLY MOVE REPORT



❑ WORK ON DISTRICT ID&R PLAN

❑ ATTEND STATE MEP CONFERENCE

MEP STAFF TO ATTEND

STATE MEP CONFERENCE

Records Clerk Reporting Guideline Schedule

All migrant student data is to be reported into the MSIS as the data becomes available. The timeline below is a guide to assist record clerks in the reporting of migrant student data as it affects the various reports available on the MSIS.

TYPE OF DATA SEP OCT NOV DEC JAN FEB MAR APR MAY JUN DESIGNATED SCHOOL OF GRADUATION

X X

ENROLLMENTS

ASSESSMENTS Local Standardized Pre & Post

for ELA/Math

GRADUATION REQUIREMENTS

X X

HOURS ATTENDED

IMMUNIZATIONS Report Yes if Applicable

MISSING STUDENTS X

OUT OF STATE CREDITS

Within 30 days of enrollment

PHYSICAL EXAM RESULTS Student/Parent/Provider Reported

PRIORITY FOR SERVICE NOT

SERVED

REFERRED SERVICES

SUPPLEMENTAL SERVICES Academic & Non-Academic

WITHDRAWALS Report Attendance Secondary Hours Attended (if applicable) Supplemental Services Assessment Local Standardized Pre & Post for ELA/Math

X = Report Data during this month If you have any questions on reporting of migrant student data, please call the Migrant Student Data, Recruitment and Support at 800-274-6084 / (509) 837-2712 or email your question/s to: [email protected]

Recruiter Activity Guideline Schedule

The timeline below is a guide to assist recruiters with their activities for the school year.

ACTIVITY SEP OCT NOV DEC JAN FEB MAR APR MAY JUN

ATTEND SCHOOL CONFERENCES X X

CHECK WITH RC FOR MOVES WHERE STUDENT NOT WITHDRAWN FROM SCHOOL (CHALLENGE COES)

X X X x X

COE REVALIDATIONS

COE’s WITH RESIDENCY ONLY MOVE REPORT

COMPLETE RECRUITER LOG

DISTRICT ID&R PLAN X X X X

ID&R RECRUITMENT

LOG RECRUITER ACTIVITIES

CONDUCT MONTHLY QUALITY CONTROL EVALUATION MEETINGS WITH FPD

SPRING IMPACTION

Review Mobility Report

X X X X

X = Action of Activity during this month

REMINDER: THE FOLLOWING TO BE SUBMITTED TO MSDRS IN DECEMBER: ❖ Recruiter Logs for September, October and November ❖ District ID&R Plan

If you have any questions on reporting of migrant student data, please call the Migrant Student Data, Recruitment and Support at 800-274-6084 / (509) 837-2712 or email your question/s to: [email protected]



Data Entry & Monitoring MSIS Reports Guide The following resource provides the required data category and correct entry screen to be used for reporting migrant student data by season. The MSIS Reports that contain the data entered are also included per each category. If you have any questions regarding this document, please call 800-274-6084 and Data Management Specialist will assist.

FALL DATA MONITORING

FALL DATA MONITORING ENTERING YOUR DATA HELPFUL MSIS RESOURCES

CATEGORY DATA ENTRY SCREEN REPORT ENROLLMENTS -MASS ENROLL

-OUT-OF-SCHOOL YOUTH

-RE-ENROLL STUDENTS TURNING 3-YEARS OLD

-MISSED SIBLING

STUDENT - Enroll/Withdraw/New Enrollment MASS - Enroll/Withdraw/Enrollments

REPORTS/STUDENT LIST

• District Enrollment Status Report

• Migrant Student List

• Possible Missed Sibling Enrollment List

• Migrant Free Lunch Student List

• Priority for Service Student List

• Students Turning 3 List

WITHDRAWALS -PREVIOUS SCHOOL YEAR Report Attendance

-NEEDS WITHDRAWAL

-END OF ELIGIBILITY WITHDRAWALS Process withdrawal day of QAD

STUDENT - Enroll/Withdraw /Enrollment Line MASS - Enroll/Withdrawal/Withdrawals and

Attendance

MASS - Enroll/Withdrawal/Needs Withdrawal

STUDENT - Enroll/Withdraw/Enrollment Line

REPORTS/STATISTICAL • Enrollment Comparison Summary REPORTS/ELIGIBILITY • Termination Report SECONDARY

-SCHOOL OF GRADUATION

-GRADUATION REQUIREMENTS

-HOURS ATTENDED Review Unreported Credits

-OUT OF STATE CREDITS Report status for students with out of state credits within 30 days

-MISSING STUDENTS For previous school year not enrolled for current school year

MASS - Secondary/School of Graduation

MASS - Secondary/Grad Requirements

STUDENT - Secondary /Credits /Hours/ Enrollment Line/New Hours Attended

STUDENT - Enroll/Withdrawal/ Enrollment Line

MASS - Secondary/Missing Student

REPORTS/EDUCATIONAL • Secondary Credit Report

REPORTS/STUDENT LISTS • District Enrollment Status Report

SUPPLEMENTAL SERVICES Academic Services Non-Academic Services Service Approach

STUDENT - Supplemental/Supplemental

Services/ Enrollment Line MASS - Educational/Supplemental

REPORTS/EDUCATIONAL

• Building Supplemental Services

Summary • Student Supplemental Services

Report

Data Entry & Monitoring MSIS Reports Guide The following resource provides the required data category and correct entry screen to be used for reporting migrant student data by season. The MSIS Reports that contain the data entered are also included per each category. If you have any questions regarding this document, please call 800-274-6084 and Data Management Specialist will assist.

FALL DATA MONITORING

FALL DATA MONITORING ENTERING YOUR DATA HELPFUL MSIS RESOURCES

CATEGORY DATA ENTRY SCREEN REPORT ASSESSMENTS -LOCAL STANDARDIZED ASSESSMENTS Highly recommended that districts report Local Standardized Assessment on migrant students into the MSIS.

-PRE AND POST ASSESSMENTS Required for any student receiving ELA or Math Supplemental services

-STATE STANDARDIZED ASSESSMENTS

The Secure Student Identifier (SSID) allows OSPI to upload all state standardized assessments into the MSIS.

STUDENT - Assessment /New Assessment/

Enrollment line MASS - Educational/Assessment

REPORTS/EDUCATIONAL • Formal Assessment Report

• Pre/Post Test Summary

PFS NOT SERVED -Report Reason Not Served

-Use correct reporting format -Report student need and fund providing service- e.g. Math/LAP

STUDENT - Supplemental/Supplemental Services/Enrollment Line/Comments for Student Services MASS - Educational/Not Served PFS

Students

REPORTS/STUDENT LISTS • Priority for Service Student List

• Student Needs Assessment Data

REFERRED SERVICES Educational or Educationally Related Support Service

MASS - Student/Referred Services REPORTS/EDUCATIONAL

• Referred Services Report

AUTOMATED MSIS EMAILS

The MSIS sends out several electronic emails throughout the year regarding different subject categories. If you are not receiving any of the following emails, please let us know immediately. It is very important that you receive these emails since

they are part of missing required data that needs to be completed and submitted into the MSIS.

ACTION EMAIL

FOR YOUR INFORMATION EMAIL

➢ eCOE Successfully Submitted and Approved ➢ EOE Termination List ➢ Health Summary of Students without Health Exams ➢ Missing SSID Number ➢ Out of State Credits ➢ Pending Enrollments ➢ Student Transfer Document ➢ Transfer to District

➢ Monthly COE Revalidations Due ➢ Possible Migrant Student Transfer Out of State ➢ 30 Days Enrolled No COE ➢ New PASS Enrollment

Data Entry & Monitoring MSIS Reports Guide

The following resource provides the required data category and correct entry screen to be used for reporting migrant student data by season. The MSIS Reports that contain the data entered are also included per each category. If you have any questions regarding this document, please call 800-274-6084 and Data Management Specialist will assist.

SPRING DATA MONITORING SPRING DATA MONITORING ENTERING YOUR DATA HELPFUL MSIS RESOURCES

CATEGORY DATA ENTRY SCREEN REPORT WITHDRAWALS /END OF YEAR Option to withdraw students 15 calendar days prior to end of School Year

-NEEDS WITHDRAWAL

STUDENT - Enroll/Withdrawal/Enrollment Line MASS - Enroll/Withdrawal/Withdrawal

MASS - Enroll/Withdrawal/Needs Withdrawal

REPORTS/STATISTICAL • Enrollment Comparison Summary

PRE AND POST ASSESSMENTS Required for any student receiving ELA or Math Supplemental service

STUDENT - Assessment/New Assessment/ Enrollment Line

MASS - Educational/Assessment

REPORTS/EDUCATIONAL

• Pre/Post Test Summary

SUPPLEMENTAL Academic Services Non-Academic Services Service Approach

STUDENT - Supplemental/Supplemental

Services/Enrollment Line

MASS - Educational /Supplemental

REPORTS/EDUCATIONAL • Building Supplemental Services

Summary

• Student Supplemental Services Report

PFS NOT SERVED -Report Reason Not Served

-Use correct reporting format -Report student need and fund providing service- e.g. Math/LAP

STUDENT - Supplemental/Supplemental Services/Enrollment Line

MASS - Educational/Not Served PFS Students

REPORTS/STUDENT LISTS • Priority for Service Student List


REFERRED SERVICES Educational or Educationally Related Support Service

MASS - Student/Referred Services REPORTS/EDUCATIONAL

• Referred Services Report

QUICK LINK MENU/iGRANT REPORTS iGrant Reports can be a valuable tool for the Federal Programs Director. These reports will assist the FPD in completing the iGrant Application, preparing for the Consolidated Program Review and completing the End of Year Report.

• Building Supplemental Service Summary

• End of Year Data Summary

• Enrollment Comparison Summary

• Formal Assessment Report

• Migrant Student List

• Priority for Service Student List

• Recovered Out of School Youth List

• Served in Preschool Report

• Students Credit Earned Summary


• Student Supplemental Service Report

NOTIFICATION OF RIGHTS UNDER THE FAMILY

EDUCATIONAL RIGHTS AND PRIVACY ACT

(FERPA)

For Elementary and Secondary Schools

Section 1304(d) PRIORITY FOR SERVICES. —In providing services with funds received under this part, each recipient of such funds shall give priority to migratory children who have made a qualifying move within the previous 1-year period and who—

(1) are failing, or most at risk of failing, to meet the challenging State academic standards; or (2) have dropped out of school.

Migrant Students Priority for Services Criteria

Criterion #1 –Migratory children who made a qualifying move within the previous 1-year period

Qualifying Move within Previous 1-Year period defined by the following parameter:

• A Qualifying Arrival Date (QAD) has been made within the last 365 days (within the last 12 months, including summer).

Documentation Required

• Certificate of Eligibility (COE)

AND

Criterion #2 – Migratory children who are failing, or most at risk of failing, to meet the State’s challenging academic standards or dropped out of school.

Has not met standard on Smarter Balanced or WA-AIM (Washington-Access to Instruction and Measurement) in Grades 3-8 or 11 in either English language arts or math;

Has not demonstrating readiness characteristics of entering Kindergartners as measured by WaKIDS.

Documentation Required

• Student level assessment results in the areas tested

OR

Has been identified as drop-out (not yet graduated). • State student database system indicates the student is no longer enrolled in

WA state school.

• State or federal (MSIX) database system does not indicate student transferred out-of-state.

• State or federal (MSIX) database system does not indicate the student received a high school diploma or equivalent.

USE OF PROXY RISK FACTORS when State assessment data is not available to determine whether migrant students are failing, or most at risk of failing, to meet the State’s challenging State academic content standards and challenging State student academic achievement standards.

One Proxy risk factor may be applied when:

• The student was not present in the district when the State assessment was administered, OR

• The student is enrolled in a grade level where a State assessment is not administered (grades 1-2 and high school).

Proxy Risk Factors to Criteria #2

2–a) Student has not yet met Washington’s English language proficiency level on state assessment.

• English language proficiency score.

2–b) Retained – student is enrolled in same grade level from one school year to the next.

• Grade level retained.

• 2–c) Grade Age Compatible (Over Age for Grade)-age does not match acceptable range for grade level placement within 2 years.

• Age and grade level placement.

• 2–d) Credit Deficiency (for secondary-age students only) - student has not earned sufficient credits per his/her school’s graduation requirements and grade level.

• Number of credits deficient and area of deficiency

• 2—e) Attendance – Student attendance is less than 90% of days enrolled • Number of days attended divided by number of days enrolled

• 2-f) Special Education • Identified with IDEA flag

• 2-g) Homeless • Identified with homeless flag in state database

• 2-h) Minimal Enrollment Days - • Total days enrolled in a WA State school is fewer than 90

Washington State Priority for Service Definition

A publication developed by Migrant Student Data, Recruitment

and Support. The planner is intended to serve as a guide to assist Record Clerks in the reporting and the transfer of

migrant student data.

The planner also provides information to assist Recruiters with Identification and Recruitment activities as it pertains

to the children’s eligibility for the Title I-Part C Migrant Education Program.

Questions, comments or input on the yearly planner, can be submitted via email:

[email protected]

MSDRS YEARLY PLANNER



MIGRANT STUDENT DATA, RECRUITMENT AND SUPPORT · 2019-06-20 · WASHINGTON STATE MIGRANT EDUCATION...

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Transcript of MIGRANT STUDENT DATA, RECRUITMENT AND SUPPORT · 2019-06-20 · WASHINGTON STATE MIGRANT EDUCATION...