HEADQUARTERSCIVIL AIR PATROL MISSOURI WING

UNITED STATES AIR FORCE AUXILIARY1300 ALERT RD, WHITEMAN AFB, MO 65305

MEMORANDUM FOR 2018 MISSOURI WING CTG STUDENTS

FROM: ENCAMPMENT COMMANDER

SUBJECT: PRE-ARRIVAL INFORMATION

05 May 2018

1. Thank you for applying to attend the 2018 Missouri Wing Encampment to be held at Fort Leonard Wood, Missouri, 05 July – 12 July 2018. The purpose of this letter is to inform you of everything you will need to know prior to your arrival. Please share this letter with your parents so they are aware of dates, times, and requirements.

2. You should plan to arrive at Fort Leonard Wood between 1600 hrs (4:00 pm) and 1800 hrs (6:00 pm) on Thursday, 05 July. Please eat a late lunch/early supper before your arrival as no food will be provided on the 5th. Please arrive in the Airman’s Battle Uniform (ABU’s) or Battle Dress Uniform (BDU’s). When you arrive, make sure you have your CAP ID on your person as you will be entering an active military base. Those of you 18 years of age and over will also need to abide by the provisions of section 5 below in order to access Ft. Leonard Wood.

3. ALL ENCAMPMENT PARTICIPANTS (SENIOR AND CADET) NEED TO REGISTER AND PAY ON THE ENCAMPMENT EVENTBRITE LINK PRIOR TO ENCAMPMENT. THE LINK IS: https://www.eventbrite.com/e/2018-missouri-wing-encampment-tickets-45829237483

4. EMAIL ALL FORMS PRIOR TO TUESDAY JUNE 26 TO encampment@mowgcap.org (WATCH FOR EMAIL TO CONFIRM ALL FORMS ARE COMPLETE). AFTER JUNE 22 BRING REQUIRED PAPERWORK TO CHECK IN: CAP Forms 31, 160, 163 , and the Ft Leonard Wood Hold Harmless/Waiver.

5. Students and parents should meet CAP vans at the Culver’s located at 114 Town Center Blvd. St. Robert, MO 65584. Students will be transported from Culver’s to the Encampment site on post. Parents will receive additional information pertaining to the encampment and graduation at that time. Cadets transported by other persons than their parent will be allowed to call home notifying parents of safe arrival to the post.

6. NOTICE FOR ALL WHO PLAN TO ENTER FT LEONARD WOOD: Due to heightened security, all non-DOD ID Holders over the age of 18 MUST obtain a Pass to enter Post through an online pass application portal. See the attached for complete information. This applies to Staff, Students, and Parents coming to graduation.

7. If you have signed up for the Advanced Training Flight, arrival time and in-processing procedures are the same as the basic students.

8. Cadets using medications should bring their medications to the activity and report them upon check-in. All medications must be authorized on the CAPF 163 Permission for Provision of Minor Cadet Over-The-Counter Medication. Cadets are responsible for taking their medications at the appropriate times. Cadets will bring any prescription, non- prescription, or herbal medications on a CAP activity only in the original containers in which the medication was dispensed. Prescription containers must contain the name of the prescribing physician, the name and telephone number of the dispensing pharmacy (if applicable), the name of the recipient of the prescription, and any other applicable dosing instructions. Non-prescription and herbal medications must have dosing instructions specified on the bottle and in the application materials, as well as be labeled with the cadet’s name. Please refer to the CAPF 163 for further details. Cadets will not share medication with other cadets. Doing so will result in dismissal from encampment and the

contact of law enforcement. Furthermore, medications not listed on the medication form will be confiscated during in processing.

9. In the event that a cadet is dismissed, the cadet’s parents will be contacted and will be responsible for picking their child up within 24 hours. The encampment will not fund transportation or refund the encampment fee for early dismissal.

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10. Uniforms worn at this activity will include the basic blues uniform (short sleeve blues shirt), the ABU, the BDU, and the PT uniform. If you have an extra pair of ABUs, BDUs, or Blues, bring those as well. Read the packing list thoroughly and ensure that you have all items on the packing list. During this week, there will be large amounts of drill and marching to and from buildings. Be sure to have your boots broken in before encampment.11.The Pass & Review Graduation Ceremony will be held at 1200 hrs through 1300 hrs (12 pm through 1 pm) on Thursday, July 12th. Due to conflicting events outside of our control there will not be a Graduation Pass in Review for parents/family on Thursday, July 12th. Cadets will participate in a closed (no guest) pass in review on Wednesday before their banquet. Pictures will be made available on the Missouri Wing Encampment website. Cadet pickup will be Thursday, July 12th from 1200-1300 (Noon to 1 p.m.) at building 1288 (details TBA).

12. Photos will be post via links on the Wing website and Encampment Facebook page. The photos will attempted to be updated daily as time and internet connectivity permits.

13. Students will be released following out-processing, during which time contraband will be returned and certificates will be handed out. Cadets are not authorized to leave the post without checking out with CTG and Encampment staff first.

14. The emergency contacts for this week are Maj Mike Toedebusch (636) 299-2353 (Commandant of Cadets) and Maj Joe St. Clair (636) 614-6441 (Encampment Commander).

15. Cadets arriving to Encampment are prohibited from possessing any of the following items: pocket knives of any length, weapons of any kind, explosives (to include fireworks), and ammunition. Cadets will be asked if they have any of these items before loading into the CAP van and being transported on base. If a cadet is found with one of these items, law enforcement may be contacted.

16. Encampment is designed to be a challenging and rewarding activity in the development of leadership in a cadet’s career. It is your responsibility to learn all you can during the week. Congratulations for taking this step in advancing your education and training!

17. Basic hygiene items are available for purchase from the encampment for a nominal fee. These items include toothbrush, toothpaste, and deodorant.

JOSEPH M. ST. CLAIR, Maj, CAPEncampment Commander

Attachments:Packing List CAPF 31 CAPF 160 CAPF 161 CAPF 163 Ft. Leonard Waiver of Liability and Covenant not to SueUPDATED REAL ID Requirements

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PACKING LIST2018 Missouri Wing Cadet Training Group

REQUIRED UNIFORM ITEMSBlue uniform trousers 1 Will meet 39-1 standardsBlue short-sleeve uniform shirt 1 Will meet 39-1 standardsFlight cap (with device or officer insignia, no service hats)

1 Will meet 39-1 standards

Blues uniform beltRibbons, Name plate, Grade insigniaWhite V-neck Shirt

1

5

Closed face buckle, silver tipAll earned ribbons and badges will be worn.Not shown through top of shirt.

Dress black socks 5 BlackBlues uniform shoes

ABU/BDU blouse

1

2

Hi-Gloss or Patent Leather are permitted. Pumps are prohibited.Will meet 39-1 standards

ABU/BDU trousers 2 Will meet 39-1 standardsABU/BDU hat 1 Cleaned with sharp appearanceABU/BDU belt

Black combat boots

1

1

ABU - Tan rigger style; BDU - Blue webbed with black buckle, or black rigger style.

Shined, laces tuckedName tape, CAP tape, grade insigniaT-shirts (crew neck style) 8

Will meet 39-1 standardsABU – Tan / BDU - Black

Black boot socks 8 Black

REQUIRED PT UNIFORM ITEMSBlack T-Shirt 5 Other than above. Tucked into

ShortsBlack or Blue Shorts 2 No shorter than 4 inches above the

knee.Running Shoes 1 Laces TuckedSocks 8 White

OTHER REQUIRED ITEMSUndergarments 8Sports Bra (Females Only) 2Swim trunks (males) 1 No shorter than 4 inches above the

knee.Swimming suit (females) 1 Will be modest and conservative in

fashion. Bikinis are not permitted.** In the case that the only swim gear owned by females is a bikini, they may be worn provided a dark color shirt and shorts no shorter than 4 inches above the knee are worn over the bikini.** Males will wear a dark color shirt with their swim trunksSheets & Blankets 1 Flat sheets are best, no large quiltsPillow with Case 1CAP IDPen / Pencil / Notebook Reflective Vest (Any color)

11 each1

REQUIRED PERSONAL HYGIENE ITEMS OPTIONAL ITEMS (RECOMMENDED)

Soap & Shampoo Deodorant ABU/BDU Blousing Bands

Flashlight

Toothbrush & Toothpaste Razor & Shaving CreamClothes Hangers (6-10)

Towel Extra SocksWashcloth Cash, not to exceed $20.Shower Shoes

Iron

PROHIBITED ITEMS*

Weapons (Knives, Firearms, etc.) FoodDrinks (Except Water)Watches

Medicine NOT listed on Cadet Medication Form

Watches AlcoholElectronic Devices (Including Cellular phones)

*Prohibited Items will be confiscated, locked up, and returned upon check-out.

APPLICATION FOR CAP ENCAMPMENT OR SPECIAL ACTIVITY

Name (Last, First, Middle Initial) CAPID CAP Grade Gender                       Member Type Charter No. (e.g. GLR-MI-059) Grade in School Religious Preference                       Address (Include No., Street, City, State and Zip Code) Home Phone Number Cell Phone Number                 

E-Mail Address     

Date of Birth (mm/dd/yy) Shirt Size Height (Inches) Weight (Lbs) Hair Color Eye Color                                   Title of Activity Location of Activity Activity Dates                 Staff Position(s) Sought     Emergency Contact Information(Primary Contact) Name (Last, First, Middle Initial) Relationship Primary Phone Number                 (Secondary Contact) Name (Last, First, Middle Initial) Relationship Primary Phone Number                 RELEASE AGREEMENTKNOW ALL MEN BY THESE PRESENTS that I am submitting my application for Civil Air Patrol Special Activities or Encampments, and I hereby volunteer entirely upon my own initiative, risk, and responsibility for an assignment to participate in this activity of encampment at the first available opportunity and with full knowledge that such activity may include:

1. Traveling by land, sea, or air in US military, commercial, or privately owned vehicles from regular place or residence to the site of the activity or encampment, travel incident to the activity or encampment, and subsequent return to place of residence.

2. Participation in aeronautical activities as a passenger or student trainee in US military, commercial, or privately owned aircraft.

3. Living for a period of one week or more on diminished rations and minimal shelter simulating actual survival conditions.

4. Being quartered and/or subsisting away from regular or normal place of residence for an extended period of time.

5. Remaining with the cadet group I am assigned to at all times during the activity or encampment.

6. Acting as a spokesman for Civil Air Patrol, rendering reports on the activity or encampment.

7. Refraining from argumentative discussions concerning governmental policies.

In consideration of the permission extended to me by the Civil Air Patrol/United States of America through its officers and agents to participate in said activity/encampment or activities/encampments, I do hereby for myself, my heirs, executors, and administrators release and forever discharge the Civil Air Patrol, Inc./United States of America, and all its officers, agents, and employees acting official or otherwise, from any and all claims, demands, actions, or causes of action, on account of my death or on account of any injury to me or my property which may occur as a result of the negligence of the Civil Air Patrol/United States of America, its agents or employees during said activity/encampment or activities/encampments or continuances thereof, as well as all ground and flight operations incident thereto.

Date Signature of Applicant(Continued on reverse)

CAP FORM 31, OCT 13 PREVIOUS EDITIONS WILL NOT BE USED OPR/ROUTING: CP

Name (Last, First, Middle Initial) Title of Activity RELEASE BY PARENTS OR GUARDIANKNOW ALL MEN BY THESE PRESENTS: WHEREBY my child has applied for the activity or encampment referred to above, In consideration of the permission extended to my child by the Civil Air Patrol/United States of America through its officers and agents to participate in said activity/encampment or activities/encampments, I do hereby for myself, my heirs, executors, and administrators release and forever discharge the Civil Air Patrol, Inc./United States of America, and all its officers, agents and employees acting official or otherwise, from any and all claims, demands, actions or causes of action, on account of the death or on account of any injury to my child which may occur as a result of the negligence of the Civil Air Patrol/United States of America, its agents or employees during said activity/encampment or activities/encampments or continuances thereof, as well as all ground and flight operations incident thereto. In addition, by my signature below, I certify the applicant:

1. Is my minor child or ward.

2. Has no history or injury or disease which might be affected by this activity except those previously noted in the Medical Information section of this form.

3. Will follow all rules, regulations, and directives as established by the Civil Air Patrol, Inc., activity project officer or encampment commander, or other staff members. If not following the above mentioned rules, regulations, and directives he/she may be sent home at the discretion of the project officer, encampment commander or activity directory at my expense.

However, in case of injury, disease or other illness, permission is hereby granted to treat the applicant as required, and if the applicant is released from the activity before recovery from said injury, disease, or illness, further treatment will be provided by myself.

Date Witness for Father’s Signature Father or Legal Guardian

Witness for Mother’s Signature Mother or Legal GuardianSquadron Certification. (Squadron Commander’s signature is not necessary if the activity is approved in eServices or if it is a squadron activity.)I certify that the above information is correct and that all requirements for attendance, as specified in National Headquarters Directives, will be completed by the required dates.

Date Squadron CommanderGroup Certification. (Group Commander’s signature is not necessary if the activity is approved in eServices or if the activity is held within the group.)

Date Group Commander (or designee)Wing Certification. (Wing Commander’s signature is not necessary if the activity is approved in eServices or if the activity is held within the wing.)

Date Wing Commander (or designee)CAP FORM 31 REVERSE

CAP MEMBER HEALTH HISTORY FORM

This information is CONFIDENTIAL and for official use only. It cannot be released to unauthorized persons. Answer all questions as accurately as possible so that the activity or encampment staff can make themselves aware of any pre-existing medical problems or conditions and be alert to help you. This form will also provide medical information in a case when you are unable to do so.

Name (Last, First, Middle) Grade CAPID Charter Number                       Date of Birth Height Weight Hair Color Eye Color Gender                                   

Allergies: List Names of Medication or Other Allergies (i.e., bee sting, food, plants) and types of reactions; please note food allergy details with dietary restrictions below on back as well.

     

Do You Now Have Or Have You Ever Had Any Of The Following? Explain any yes’ in the remarks section below or attach additional sheet. Conditions not specifically noted below having the potential to interfere with performance during the special activity or encampment should be documented in the remarks section.)

If “Yes” is marked in an item with multiple choices, please circle which problem applies.

No Yes No YesDecreased vision, glaucoma, contacts Chronic or recurring injuriesEar infections, perforation Activity, mobility restrictionsDifficulty equalizing ears Use of cane, walker, wheelchairHearing loss, hearing aid Back or neck pain or injuryAllergies, nasal stuffiness Migraine or severe headachesAnaphylaxis, serious allergic reaction Dizziness or fainting spellsAsthma, emphysema (COPD) Head injury, unconsciousnessEver use an inhaler Epilepsy or seizureShort of Breath with activity Stroke, paralysisHeart Attack, chest pain, angina Thyroid problems (low or high)Heart murmur, heart problems Diabetes, high or low blood sugarsCongestive heart failure Cancer, leukemiaIrregular or rapid heartbeat Blood disease, hemophilia

High or low blood pressure Motion sicknessStomach trouble, ulcers Special diet, food allergiesHepatitis or liver problems Current bedwetting problemsDiarrhea, constipation ADD (Attention Deficit Disorder)Hernia or rupture Mental illness (bipolar, other)Kidney disease or stones Depression, anxiety, suicidalProstate problems (men) Admission to the hospitalFrequent urination Other chronic medical illnessesMenstrual cramps (women) Sleep disorder, sleep apneaBroken bone, joint problems Serious Injury

CAPF 160 JUN 13 OPR/ROUTING: HS

Dietary Restrictions or Limitations (List any dietary restrictions like food allergies, diabetes, gluten-free, vegetarian diets, etc.)

     

Past Surgical History (List all surgeries including tonsils, ear tubes, appendix, gall bladder, hernia, hysterectomy, heart, heart catheterization, bone and joint and all other surgeries.)

     

Date Tetanus Booster Hepatitis Vaccine

Pneumonia Vaccine

Varicella Immuni-zation/chickenpox Influenza Vaccine

No Td or Tdap No No No NoDate:       Date:       Date:       Date:       Date:      

Medication Information - Include supplements, over-the-counter medicines, herbals, creams, etc., or write “None”.

Name of Medication/Inhaler Tablet Strength

Times taken per day

Reason for Medication

Any Special Dosing or Storage Instructions (i.e., as needed, with meals, must be refrigerated, etc.)

1.                              

2.                              

3.                              

4.                              

Social HistoryTobacco Use (packs per day, years smoked, smokeless tobacco use)

Occupation (student or other) Religious Preference

                 

Remarks (Attach additional sheet if needed)

     

CONSENT FOR MINOR CADET PARTICIPATION, MEDICATIONS, TREATMENTI give permission for full participation in CAP programs, subject to any limitations noted herein.

My signature below evidences my consent for my child/ward to possess and self-administer the prescription medications listed above I understand that there are legal limitations imposed on CAP senior members with regard to the involuntary administration of medications to my child/ward. (Cross out if permission is denied).

In case of emergency, I understand every effort will be made to contact me. In the event I cannot be reached, I hereby give my permission to the licensed health-care practitioner selected by the adult leader in charge to secure proper treatment, including hospitalization, anesthesia, surgery, or injections of medication for my child. Medical providers are authorized to disclose to the adult in charge exam/test results and treatment provided.

___________________________ ________________________________________________________________________________________________________

DATE SIGNATURE OF PARENT/GUARDIAN

CAPF 160 Reverse

EMERGENCY INFORMATION(Insurance/Physician Information, Emergency Contacts, Minor Consents

Name (Last, First, Middle) Grade CAPID Charter Number                       Mailing Address (Number and Street) City State Zip Code                    

(Area Code) Home Phone (Area Code) Cell Phone           

Primary Insurance Information (Please attach copy of insurance cards, front and back)

Medical Insurance Company Policy Number Group Code/Number Co-Pay Amount                  $     

Prescription Coverage Company Policy Number Group Code/Number Co-Pay Amount                  $     

Family Physician Name (Area Code) Phone           Mailing Address (Number and Street) City State Zip Code                    

Emergency Contact (Parent, guardian or closest relative to be notified in case of emergency)

Name Relationship to Applicant           Mailing Address (Number and Street) City State Zip Code                    

(Area Code) Pager (Area Code) Cell/Mobile Phone (Area Code) Day Phone (Area Code) Night Phone                       Unit Commander Name and Grade Unit Name

           (Area Code) Unit Commander Day Phone (Area Code) Unit Commander Night Phone           

CAPF 161, JUN 13 OPR/ROUTING: HS

Fort Leonard Wood Post Pass Request

Attached is the link to the IM3500 Pass Application Portal which the DES Security Operations Branch is fielding to replace FVAS. Please pass this link to the non DOD credentialed person you wish to sponsor. They will need to include the information for the pass application and submit it to you for approval once you approve it, the request will be sent to the VCC where it will be processed for back ground screening and a response will be sent via the VCC email to you when that person can stop by to pick up their pass at the front gate Visitors Center.

https://vcc1.icmvcc.com/im3500/

The site is very simple to use and should be self-explanatory. If you or your sponsored person has any comments or questions on how to use the site or what information must be included, please do not hesitate to give Mr. Todd Horton, the system administrator or Mr. Rick Vise, Ch., Security Operations Branch, DES at 596-0597, a call.

The information needed to complete the pass request:

Sponsor’s email – lawrence.reyes.civ@mail.mil; john.r.oneill3.civ@mail.mil; robert.f.danner.civ@mail.mil

Visitor’s email

Driver’s License # and State

Beginning Date of Visit

Ending Date of Visit

Last Name

First Name

Middle Name

Suffix

Date of Birth

Color of Hair

Color of Eyes

Sponsoring Organization - Civil Air Patrol

Passport/ Visa Number

UPDATED REAL ID Act Requirements Effective 10 January 2017

On 10 January 2017, the following states currently with a waiver from compliance of the Real ID Act 2005 will end. Therefore, they will join Missouri, Washington State, Minnesota and the American Somas requiring supplemental documentation to access Fort Leonard Wood. Individual(s) requesting access with one of the non-compliant state DLs/IDs will also need to present along with the non-compliant DL/ID one of the documents below to prove identity in order to be vetted and issued an installation pass.

United States Passport or United States Passport Card Certified Birth Certificate Social Security Card VA Health Card Permanent Resident Card/Alien Registration Receipt Card (Form I-551) Foreign passport with a temporary (I-551) stamp or temporary (I-551)

printed notation on a machine readable immigrant visa Employment authorization document that contains a photograph (Form I-766) Foreign passport with Form I-94 or Form I-94A bearing same name as

passport and containing an endorsement of the alien's nonimmigrant status, as long as the endorsement has not expired and proposed employment is not in conflict with restrictions or limitations identified on the form.

School identification card with photograph U.S. Military or draft record (DD Form 214) U.S. Coast Guard Merchant Mariner Card Transportation Worker Identification Card (TWIC) Native American Tribal Document

Visitor(s) requesting access without a REAL ID Act compliant form of identification or cannot provide supplemental identity proofing documents as listed above, must be escorted by a DOD credentialed person at all times while on the installation. All persons requesting unescorted access will continue to be vetted through the National Crime Information Center, prior to being issued an installation pass.

Alaska Arkansas California Guam Idaho Illinois Kentucky Louisiana Maine Massachuset

ts Michigan Montana N Marianas New

Hampshire New Jersey

New Mexico New York N Carolina N Dakota Oklahoma Oregon Pennsylvania

Puerto Rico Rhode

Island S Carolina Texas Virginia Virgin

Islands