Microsoft Word intermediate

WORD INTERMEDIATE

Lesson 1: Formatting Paragraphs

Objective:

Paragraph Attributes

Setting space before and after a paragraph

Setting Line spacing

Line Indentation

Alignment

Setting Tab key

Moving, Copying and Pasting text

The clipboard

Creating Columns

Paragraph Attributes

To customize the paragraph, click on Home Tab and select Paragraph

Group. Click on the small button on the right side of the group.

Following Paragraph window will be displayed to allow user to specify the

characteristics of a paragraph.

Alignment: An Alignment Option is used to Align a paragraph to the

left, center, right and justify. A short cut icon for

aligning a paragraph is also available in the “Standard Toolbar”.

Indentation: The Indentation Option is used to indent the text to the

left or right sides of a paragraph. A short cut Option ( ) for

indenting a paragraph is available in the “Standard Tool Bar”.

Spacing: Window allows user to change the space before and after the

paragraph. The Line Spacing allows user to define spaces between the

lines within the paragraph.

Tab: Clicking on the tab button

in the Paragraph Window,

displays the Tabs window.

The Tabs window allows user

to define the tabs in a

document,

An Alignment Option

specifies the alignment for the

tabbed text and the Leader

such as … or --- or ____ can

be used to fill in the blank

spaces for the defined tab(s).

Exercise: Following illustrate the use of Tab option.

Step 1: Type following information:

Step 2: Click on Home Tab, select Paragraph Group.

Step 3: In the Paragraph Window, click on Tab button on the Paragraph

Window.

Step 4: In the Tab Window, set the Tab Stop Position to “5.3” and select leader

“…”.Click OK.

Step 5: Type the following information using <tab> before the ‘$’ sign.

Note: A Tab can be placed on the slide bar by clicking on the slide bar and can

be removed by dragging the tab on the slide bar with a mouse out of the slide

bar.

Exercise: Space Before and Space After

The Space Before sets the amount of space before the paragraph, and

the Space After sets the amount of space after the paragraph. The

following exercises illustrate how Space Before and Space After work.

Step 1: Type following paragraph.

COMPUTER VIRUSES:

How to Protect Your Computer from Getting Infected

Viruses are actually much less common than most people are led to

believe. The most common way to contract a Virus is by running programs

from an infected file or by running infected software. Once a Virus gets

inside your system, it can attach itself to other programs and infect other

files you may use. The good news is that there are many things you can do

to protect your home computer from viruses.

Space Before & after a paragraph

Highlight the title of the sample text: "COMPUTER VIRUSES:"

1. Choose Home Tab > Paragraph from Paragraph group of the

Ribbon.

2. Choose the Indents and Spacing tab from the Paragraph window.

3. Enter 18 pt in the “After field”.

4. Click OK. You now have 18 points after "Sample Paragraph."

5. Highlight all of the text you typed (the title and both paragraphs)

6. Choose Home Tab > Paragraph from Paragraph group.

7. Choose the Indents and Spacing tab.

8. Enter 12 pt in the “Before field”.

9. Click OK. You now have 12 points after each paragraph.

COMPUTER VIRUSES:

How to Protect Your Computer from Getting Infected

Viruses are actually much less common than most people are led to

believe. The most common way to contract a Virus is by running

programs from an infected file or by running infected software. Once a

Virus gets inside your system, it can attach itself to other programs and

infect other files you may use. The good news is that there are many

things you can do to protect your home computer from viruses.

Line Spacing: Line Spacing sets the amount of space between lines within a paragraph.

Single spacing is the default. At 1.5 lines, the Line Spacing is set to one-and-

a-half times the single-space amount. For double-spaced lines, the line

spacing is set to two times the single-space amount.

Exercise

1. Highlight the paragraph typed in previous exercise.

2. From Home Tab choose Paragraph from Paragraph group.

3. Choose the Indents and Spacing tab from Paragraph window.

4. Click to open the drop-down menu on the “Line Spacing field”.

5. Click 1.5 Lines.

6. Click OK. Your line spacing for the paragraph is now 1.5.

COMPUTER VIRUSES:

How to Protect Your Computer From Getting Infected

Viruses are actually much less common than most people are led to believe.

The most common way to contract a Virus is by running programs from an

infected file or by running infected software. Once a Virus gets inside your

system, it can attach itself to other programs and infect other files you may

use. The good news is that there are many things you can do to protect your

home computer from viruses.

First-Line Indent:

The first-line indent feature indents the first line of the paragraph. The

amount of the indent is specified in the “By field”. The remainder of the

paragraph is indented by the amount specified in the Indentation field.

Following exercise illustrates the use on indent to indent the left side of

the first line of your paragraph:

1. Highlight the paragraph that starts with “Viruses are actually ... “ that

was typed in earlier exercise.



4. Click to open the drop-down menu on the “Special field”.

5. Click First Line.

6. Enter 0.25" in the by field.

7. Click OK.

COMPUTER VIRUSES:

How to Protect Your Computer From Getting Infected

Viruses are actually much less common than most people are led to believe.

The most common way to contract a Virus is by running programs from an

infected file or by running infected software. Once a Virus gets inside your

system, it can attach itself to other programs and infect other files you may

use. The good news is that there are many things you can do to protect your

home computer from viruses.

The first line of

your paragraph is

now indented .25

inches.

Indentation:

Indentation allows you to indent your paragraph from the left or right

margin. The following examples show different types of indentation.

1. Highlight the second paragraph, beginning with "Viruses are

actually".


3. Type 1" in the Left field.

4. Type 1" in the Right field.

5. Click OK. Your paragraph is now indented one inch from both the

left and right margins, as in the example.

Alignment:

Microsoft Word gives you a choice of several types of alignment.

Left-justified text is aligned on the left side.

It is the default setting.

Right-Justify

1. Return to the first paragraph you typed, beginning with "We will

use" and ending with "within a paragraph." Highlight the paragraph.



4. Click to open the Alignment pull-down menu.

5. Click Right.

6. Click OK. The paragraph is now Right-aligned.

Left-Justify

1. Highlight the first paragraph you typed, beginning with "We will use" and

ending with "within a paragraph."

2. From Home Tab choose Paragraph from Paragraph group



5. Click Left.

6. Click OK. The paragraph is now Left-aligned.

Center - Using the Menu






5. Click Centered.

6. Click OK. The paragraph is now Centered.

Justify - Using the Menu






5. Click Justified.

6. Click OK. The paragraph is now Justified.

Alternate Method -- Using Keys

1. Highlight the text.

2. Press Ctrl-R. The paragraph is now Right-aligned.

3. Press Ctrl-L. The paragraph is now Left-aligned.

4. Click the Right Alignment Icon on Toolbar The paragraph is now

Right-aligned.

5. Click the Left Alignment Icon on Toolbar. The paragraph is now

Left-aligned.

6. Press Ctrl-E. The text is now Centered.

7. Press Ctrl-J. The text is now Justified.

8. Highlight the text.

9. Click the Center Alignment Option Icon on the Paragraph group

under Home Tab. The text is now centered.

10.Click the Justify Icon on the Paragraph group under Home Tab. The

Moving, copying and pasting text

Moving Text:

Highlight the text first. While text is highlighted, a user can use one of

the following options to move the highlighted text:

•Click on the left mouse and drag and drop the text to the new

location. The steps include highlighting the text to be moved,

holding the left mouse down while moving the mouse to the new

location and releasing the mouse.

•While the text is highlighted, move your mouse to Clipboard

group under Home Tab and select the cut option. Move the

mouse to the location where you want to place the text and select

paste option in the Clipboard group.

•Right click and select cut option. Move the mouse to the new

location, right click the mouse again and select paste option.

The clipboard The clipboard is a place in Windows where information that you have cut

or copied resides. The Clipboard can hold only 24 items. If any more than

that is copied or cut, the older items in the list are "pushed off" to make

room for the new ones. The current number of items is shown at the top of

the task pane. You can close the task pane when you're done with collect

and paste: Click on the X in the upper-right corner of the task

pane window.

Lesson 2 : STYLES

Objective:

•Using Bullets and Numbering

•Adding Border Around Text and

Paragraph

•Adding Page Border

•Apply a style

•Create a new style

•Modify an existing style

•Delete a style

Formatting Bullet Style

To modify a Bullet style, click on Home

Tab and from Paragraph Group select

Bullets option.

To customize the Bullet style, one can

select the available bullet displayed in

the Picture Bullet Window and click

OK when done.

To modify a Numbering style, click on Home Tab and from Paragraph

Group select Numbering option.

Pick a style from the “Bullets and Numbering window” and click on

Customize button to customize the numbering style.

To select the multilevel for

you text click on in

the Paragraph group.

Once the style is

selected, click OK.

Bullets and Numbering In Microsoft Word, you can easily create bulleted or numbered lists of

items. Several bulleting and numbering styles are available, as shown

in the examples. You select the one you wish to use. Try the exercises

to see how it works.

Examples -- Numbering

Examples -- Bulleting

Exercise 1

1. Type the following as shown.

Apple

Orange

Grape

Mango

Cherry

2. Highlight the words you just typed.

3. From Home Tab choose Paragraph from Paragraph

group choose the Numbering tab.

4. Several styles are available to you. Click the style you

want to use.

5. Your list is now Numbered.

To remove the Numbering:

1. Highlight the list again.


3. Click None.

4. Your list is no longer numbered.

Bulleting

1. Highlight the list you typed.


3. Choose the Bullets tab.

4. Several styles are available to you. Click the style you want to use.

5. Your list is now bulleted.

To remove Bulleting:

1. Highlight the list you typed.

2. From Home Tab choose Paragraph from Paragraph group..

3. Click None.

4. Your list is no longer bulleted.

Undo & Redo You can quickly reverse most commands you execute by using “Undo”.

If you then change your mind, you can use “Redo”.

Exercise 2

1. Type Undo example.

2. Choose Undo from the Quick Access Toolbar. The typing

disappears.

3. Choose Redo from the Quick Access Toolbar. The typing reappears.

4. Highlight "Undo example."

5. Press Ctrl-B to Bold.

6. Choose from the Quick Access Toolbar. The bolding is removed.

7. Choose from the Quick Access Toolbar. Your text is bolded. Alternate Method -- Undo & Redo by Using Keys

1. Type: Undo example.

2. Press Ctrl-Z. The typing disappears.

3. Press Ctrl-Y. The typing reappears.

4. Highlight "Undo example."

5. Press Ctrl-U to underline.

6. Press Ctrl-Z. The underline is removed.

7. Press Ctrl-Y. The underline reappears.

Adding Border around Text and Paragraph

Highlight the text. Click on the Home Tab and from Paragraph group.

To add a Border and shading around the text click on

The following window will be opened:

The Style allows user to specify the Border Style. The color allows user

to pick a color for the border. The width allows user to change the

thickness of the border. “Preview” lets you preview the effect on the

border caused by changing the properties of the border.

One can apply the Border to the text or paragraph. For

example:

Border around the text:

Border around the

paragraph:

Adding Page Border

To add Page Border, Click on Home Tab, select Borders and Shading

from the drop down menu of Borders and click on Page Border tab.

Once the Page Border Properties are defined, select the pull down

menu under Apply to field. Select ‘This section – First page only’ to

apply the border to the title page.

Apply Styles

There are many styles that are already in Word 2007 ready to use. To

view the available styles click the Styles dialog box on the Styles Group

in the Home Tab. To apply a style:

Step 1: Select the text and click the Styles Dialog Box

Step 2: Click the Style you choose

Creating New Styles

We can create styles for formatting

that you use regularly. There are two

ways to do this: New Styles or New

Quick Styles.

New Styles

To create a new style:

Click the Styles Dialog Box. Click the

New Style Button

Complete the New Style dialog box.

At the bottom of that dialog box, you can choose to add this to the

Quick Style List or to make it available only in this document.

New Quick StyleInsert your cursor anywhere in the chosen style. Click the Styles dialog

box.

Click Save Selection as New Quick Style.

Style

InspectorTo apply the style to a

particular part of a document:

Insert cursor in the text where

you want to apply the style .

Click the Styles. Drop Down

Menu. Click the Style

Inspector Button

Remove a

StyleWord provides a method for

stripping all formatting and

returning text to the Normal

document style.

Step 1: Highlight the text from

which you want to remove the

formatting.

Step 2: From the Styles drop

down window, choose Clear All.

Highlight the text from which you want to remove the

formatting.

LESSON 3: Spelling and

Grammar

Objective:

•Using AutoCorrect Option

•Spelling and Grammar

check

•Synonyms

•Thesaurus

•Find and Replace text

Using AutoCorrect

You can set up the AutoCorrect tool in Word to retain certain text the way

it is. To customize AutoCorrect:

Click the Microsoft Office button. Click the Word Options Button

Click the Proofing tab. Click AutoCorrect Options button

On the AutoCorrect Tab, you can specify words you want to

replace as you type

Spelling and GrammarPlace the cursor at the beginning of the document or the beginning of

the section that you want to check

Click the Review Tab on the Ribbon. Click Spelling & Gremmar on

the Proofing Group.

Any errors will display a dialog box that allows you to choose a more

appropriate spelling or phrasing.

If you want to check

the spelling of a

single word, you

can right click any

word that has been

underlined by Word

and choose a

substitution.

ThesaurusThe Thesaurus allows you to view synonyms. To use the thesaurus:

Click the Review Tab of the Ribbon. Click on the Thesaurus button on the

Proofing Group. The Thesaurus tool will appear on the right side of the

screen and you can view word options.

You can also access the thesaurus by right-clicking any word and

choosing Synonyms on the menu.

Check Word CountTo check the word count in Word 2007 look at the bottom left corner

of the screen. It will give you a total word count or if you have text

highlighted it will tell you how many words are highlighted out of the

total.

Finding and Replacing Text

To find a text and replace it with new text in your document, click on

Home Tab and select Editing group and click on Find Option.

Following Window will be displayed.

In the Find and Replace window, enter the text in the Find What

field to start the search in the document.

Enter the new text in the Replace with field to replace the old text

with the new text.

When searching for special word such as upper case or whole word,

click on More button.

When dealing with special character such as Enter key or Tab key, click

on Special button.

Following is the list of “Special Characters”.

Find and Replace If you need to find a particular word or piece of text, you can use

the Find command. If you want to search the entire document,

simply execute the Find command. If you want to limit your search

to a selected area, highlight that area and then execute the Find

command.

After you have found the word or piece of text you are searching

for, you can replace it with new text by executing the Replace

command.

Exercise 5

Find - Using the Find option from Editing Group

1. Type the following text:

Monica is from Easton. She lives on the east side of town.

Her daughter attends Eastern High School.

2. Highlight: "Monica is from Easton. She lives on the east side of

town. Her daughter attends Eastern High School."

3. Choose Editing > Find from the Home Tab.

4. Type east in the Find What field.

5. Click Find Next.

Note that the "East" in Easton is highlighted.

6. Click Find Next.

Note that "east" is highlighted.

7. Click Find Next.

Note that the "East" in Eastern is highlighted.

8. Click Find Next. The following message should appear: "Word has

finished searching the selection. Do you want to search the

remainder of the document?"

9. Click No.

10.Click Cancel.

Alternate Method -- Find by Using Keys

1. Highlight: "Monica is from Easton. She lives on the east side of town.

Her daughter attends Eastern High School."

2. Press Ctrl-F.

3. Follow steps 5 through 10 in the preceding section.

Replace - Using the Menu

1. Highlight "Monica is from Easton. She lives on the east side of town.

Her daughter attends Eastern High School."

2. Choose Editing > Replace from the menu.

3. Type "east" in the Find What box.

4. Click Find Next. Do not replace the "East" in "Easton."

5. Click Find Next.

6. In the Replace With box, type west.

7. Click Replace. Word replaces east with west.

8. The "East" in Eastern is highlighted.

9. Click Replace. Eastern becomes Western.

10.The following message will appear: "Word has finished searching the

selection. Do you want to search the remainder of the document?"

11.Click No.

12.Click Close.

13.Your text should now read,

"Monica is from Easton. She lives on the west side of town. Her

daughter attends Western High School."

Alternate Method -- Replace by Using

Keys

Highlight "Monica is from Easton. She lives on the west side of town.

Her daughter attends Western High School."

Press Ctrl-H.

Follow the steps from 4 to 13 in the preceding section, but type East in

the Replace With box.

Lesson 4: Formatting

Document

Objective:

•Page Margins

•Setting Page size and Orientation

•Headers and Footers

•Page Numbers

•Page Break

•Inserting Date and Time

•Creating, updating and deleting Table of Contents

•Page Preview and Printing

Setting Page

Margin

The page margins can be modified

through the following steps:

Step 1: Click the Page Layout

Tab on the Ribbon

Step 2: On the Page Setup

Group, Click Margins and click a

Default Margin, or

Step 3: Click Custom Margins

and complete the dialog box.

To change the Orientation, Size of the Page, or Columns:

Click the Page Layout Tab on the Ribbon. On the Page

Setup Group, Click the Orientation, Size, or Columns drop

down menus and make the changes you need.

Creating Header and Footer

To insert Header and Footer information such as page numbers, date, or

title, first, decide if you want the information in the header (at the top of the

page) or in the Footer (at the bottom of the page), then:

To Insert Header and Footer click the Insert Tab on the Ribbon. Click

Header or Footer Choose a style from the drop down window.

The Header/Footer Design Tab will display on the Ribbon

Choose the information that you would like to have in the header or footer

(date, time, page numbers, etc.) or type in the information you would like

to have in the header or footer

Inserting Page BreaksTo insert a Page Break in the document, first go to the location where the page

break is to be inserted. Click the Page Layout Tab on the Ribbon. On the Page

Setup Group, click the Breaks Drop Down Menu and click Page Break.

Adding Date and TimeStep 1: Next add the date under your class by click on Insert tab on the

Ribbon and select Date and Time.

Step 2: Select the

Date format and

click OK.

Before center align After center align

Trip to Bahamas

By

John Doe

Instructor: Mrs. James

Class: English 101

Wednesday, July 16, 2003

Trip to Bahamas

By

John Doe


Class: English 101


Highlight the Title of the Paper and

click on icon in the Formatting

toolbar to make the text bold and

click on to increase the

font size to 18. Trip to Bahamas

By

John Doe


Class: English 101


Generate Table of Content

To create a Content page, first go to the beginning of the document.

Click on Home Tab and select Heading 1 Styles group.

If you don’t see the style you want, click the arrow to expand the Quick

Styles Gallery

If the style you want does not appear click Save Selection as New Quick

Style

To Mark Individual Entries:

Select the text you wish to make a heading.

Click the References Tab on the Ribbon, and click Add

Text in the Table of Contents Group then click the Level

that you want to label your selection

Put your cursor in the document where you want the Table of Contents.

Click the References Tab and click on the Table of Contents button.

Update Table of Contents

If you want to update your Table of Contents, apply headings or mark

individual entries as directed above, click the References Tab in the

Ribbon and then click Update Table

Delete Table of

Contents

To delete a table of

contents:

Click the

References Tab on

the Ribbon , from

Table of Contents

group click

Remove Table of

Contents

Page Preview and

Printing

After you have finished typing your

document, you may want to print it.

While preparing to print, you can

specify the number of copies you

want and the pages you want to

print.

Exercise 3 -- Print Your Document

1. Choose Print Preview from the

Quick Access Toolbar Print.

Alternate Method - Printing by

Using the Icon

Click the Office Button and

from drop down window, choose

Print option and then Print Preview.

Microsoft Word intermediate

Education

Transcript of Microsoft Word intermediate