Microsoft Word ict-design.org 2.1

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ict-design.orgCOMPUTER COURSE 2.1a Say hello to your friends:Wordand Excel

Welcome back!! Today we will be looking at and talking about two

a programs which I am sure you are familiar with or have at least heardabout: Microsoft Word and Microsoft Excel. (Excel will be viewed at a later date)

REVIEW

Maybe you compressed a few photos over the course of the week using SHRINK PICfound on the internet. We are now back to our friendly business application, Word.I hope that all of you rememberSHIFT + F3 to Change a word to: ALL CAPS,Sentence Case or all lower case. Well Rick asked if we could have one

consolidated list of SHORTCUT KEYS, so you will find that at the end of thisdocument.

It is also good to remember how we can single click (to go to the spot), doubleclick (the select a word) ortriple click (to select a whole line) in word

VIDEO

The videos you just watched were about Mail Merging in WORD and can be foundat www.vtc.com

The other humorous short video was called:Introducing the Book (repost)

http://www.youtube.com/watch?v=xFAWR6hzZekNow on to

OPTIONS AND CUSTOMIZING IN WORD

Im not sure how many of you open up WORD and immediately dothe following:

Completely disregard the Startup Task pane on the righthand side of the screen and open or start a new document using theFILE MENU or SHORTCUT KEYS (CTRL O OPEN)

I also wonder whether you close it down, for maximumviewing of your workspace or continue to work with it open, havingskimmed over the option that we can actually close it.

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http://www.vtc.com/http://www.youtube.com/watch?v=xFAWR6hzZekhttp://www.vtc.com/http://www.youtube.com/watch?v=xFAWR6hzZek


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Well, we have three options here to get rid of this pesky TaskPane:

1. One is to close it down using the x in the top rightcorner.

2. Use one of the Options that is being offered

3. Or get rid of it entirely using TOOLS OPTIONS anddeselect the Startup Task Pane

Ok, now that this is out of the way, lets look at the MENUs

AhhhLooking at the menus brings us to another annoyance: Delayed Dropdowns

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Microsoft has put into their menu actions a delay on many of the items that we as the usermay want and need.

To get rid of this delay in order to see the MENU IN FULL:

Go to TOOLS CUSTOMIZE and then you will see this Dialogue box open:

Okay now we are running everything smooth assilkMAYBE

But sometimes we may not see everything that weneed to. There may be two reasons:

1. We may not have the menus open that we

want to view. If this is the case, we go to VIEW TOOLBARS and select the menu we want to see

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Select This


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2. You not have WORD MAXIMIZED or may have your screen resolution set low(800 x 600) which makes the Screen easier to read, but limits the amount of thingsseen on the screen:

Notice how the MENUS have more options the will expand here

When you expand and use one of these items, it will appear on the menufrom that point on

Things that are often hidden are ZOOM (To see the full document or closeup) and JUSTIFY

What is JUSTIFICATION?

Left Justified Centered Right Justified JustifiedThis is some text. This issome text. This is sometext. This is some text.

This is some text. This issome text. This is sometext. This is some text.







First select the text you would like justified and press one of these buttons

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Great, so how do you create the TABLES we are seeing:

Go to TABLE INSERTChoose your parameters

Rows............... go across

Columns

are

This is a cellup

ChangeText &down

Direction

Sort the Table (apple bat cat)

or (cat bat apple)

Merge Cells and Split Cells

Try PASTEWith multiple lines of text by selectingThe same number of cells in the table

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Alignment in the cell


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Try mousing over the buttons of each menu to see what the icons do.

FONTS

By this point in time we should all know about how to change the font type and size,but what if we want something special like a strikethrough or we need to make itsuperscript30

This is where the FONT MENU becomes necessary. Go to FORMAT FONT

And we see all of these new options.

For important information that may need to stand out on a document you know

viewers will be using WORD to open, try the TEXT EFFECTS Tab.

(Kids seem to love these and OVERUSE these when they find them out)

Bullets

and1. Numbering can be found2. can be found here3. To add more, press enter

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4. To delete one press backspaceAgain, wherever there is an option for BULLET AND NUMBERING there is also

ways that we can modify anything. This is done through FORMAT BULLETAND NUMBERING (Try this one yourself)

BORDERS

Ok, Im ready for the borders. There are the Page borders

Not to be confused with Text Borders

Or a neat TEXT BORDERS like this:

Go to FORMAT BORDERS AND SHADINGNotice Page BorderTab. This must be pressed in order to get the FULL PAGE BORDER.

Try different options and also selecting and deselecting sides

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PICTURE FORMATTING

My Picture is stuck to one side and I want to move it orput a borderon itWhat can I do?

1. You need to RIGHT-CLICK the picture and choose FORMAT PICTURE

AUTOCORRECT To get Arrows like this Press - - >

Notice more options like for this underTOOLS AUTOCORRECT OPTIONSYou can put your own common AUTOCORRECTIONS in yourself

WORD COUNT

can be found underTOOLS WORDCOUNT

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Choose the Layout Taband make your picture infront of the text orbehind it

YOU CAN MOVE YOURPIC WHEREVER YOUWANT IT TO BE

You can then choose the

Colors and Lines Tab inorder to select a bordercolorand width

Right Mouse click again tochange the order(stacking)


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FIND AND REPLACE (CTRL + F)

Is a great feature for changing a word to another word in a document, or just findingthe word that you would like to locate.

MARGINS

Adjust the top indent for the first line in a paragraph and the bottom indent for theremaining lines.

You need to be on the line or have the paragraph selected for whatyou would like to effect. Notice also the right tab indent whicheffects the right hand side of the document.

You can also change the border margins for the top and bottom orright and left adjusting these edges:

Notice how the cursor changes when you mouse over.

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AUTOSHAPES and more

To create any of arrows, lines, callouts, etc.use the AUTOSHAPES drop-up menu anddraw what you would like in the area WORDgives to you.

Drag your new drawing to the area in WORDthat you would like to place it

HEADERS & FOOTERS

If you would like a Page Header, for example who the document is made by or the

date to be on every page, this can be attained by going to VIEW HEADER ANDFOOTER.

Everything else grays out and you will see the area where you HEADER will beplaced on each page. To get out of this view, press close.

Notice also that you can place automatic PAGE NUMBERS. This may be moreuseful in the FOOTER of the page, found if you scroll down.

TRACK THE CHANGES

This can be turned on in order to show someone where you have been makingchanges to their document. It is very useful for teaching and can be turned off byright clicking and accepting the insertion.

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SAVING as PDF

WHY?

A PDF (Portable Document Format) embeds all of the fonts you have used. There are manyreasons to change to a PDF, but these are three big ones:

Multiplatform Viewable and printable on any platform Macintosh, MicrosoftWindows, UNIX, and many mobile platforms.

Maintain information integrity Adobe PDF files look exactly like original documents andpreserve source file information text, drawings, 3D, full-color graphics, photos, and evenbusiness logic regardless of the application used to create them.

Accessible Adobe PDF documents work with assistive technology to help makeinformation accessible to people with disabilities. Someone can download ADOBEREADER for free from the internet to be able to open the file you have created, where theymay not have the latest version of WORD or some other program you have used to makethe file you have.

HOW?

If you have Adobe Acrobat built in to your computer, you can look underVIEW TOOLBARS ACROBAT MAKER 8.0 to show the icon you press which createsa file:

Simply press this button to create a PDF

Or for your personal use, you can download and install for free CutePDF from:

http://www.cutepdf.com/Products/CutePDF/writer.asp

It is self explanatory and has become necessary if you are planning to take any document to aprint shop or out of house printer to view and print.

This is all for todays lesson. Take a moment for yourself to slowly lookthrough the menus in order to see some things you may not have noticedyourself before. You will be asked next class to show someone your new-found knowledge.

See you at the next class, entitled:

Computer Course 3.1 Creating a Wiki: What? Why?

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Cognitive Teaching Strategies

Student as teacher: It is your job to apply some newfound knowledge by teachingyour friend or someone you know the application or process by which youwere shown. You must also reflect upon this to come full circle in yourcognitive development.

Post-It Note Parking Lot: In the classroom maintain an area where students maypost questions that arise to them throughout the course of the class. Thisworks well because the class may be fast paced and they might not want tointerrupt, or might feel embarrassed about asking questions in a public forum.

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SHORTCUT KEYS

Windows system key combinations

F1: Help

CTRL+ESC: Open Start menu

ALT+TAB: Switch between open programs

ALT+F4: Quit program

SHIFT+DELETE: Delete item permanently

Windows program key combinations

CTRL+C: Copy

CTRL+X: Cut

CTRL+V: Paste

CTRL+Z: Undo

CTRL+B: Bold

CTRL+U: Underline

CTRL+I: Italic

Mouse click/keyboard modifier combinations for shell objects

SHIFT+right click: Displays a shortcut menu containing alternative commands

SHIFT+double click: Runs the alternate default command (the second item on the menu)

ALT+double click: Displays properties

SHIFT+DELETE: Deletes an item immediately without placing it in the Recycle Bin

General keyboard-only commands

F1: Starts Windows Help

F10: Activates menu bar options SHIFT+F10 Opens a shortcut menu for the selected item (this is the same as right-clicking an object

CTRL+ESC: Opens the Start menu (use the ARROW keys to select an item)

CTRL+ESC or ESC: Selects the Start button (press TAB to select the taskbar, or press SHIFT+F10 for a context menu)

ALT+DOWN ARROW: Opens a drop-down list box

ALT+TAB: Switch to another running program (hold down the ALT key and then press the TAB key to view the task-

switching window)

SHIFT: Press and hold down the SHIFT key while you insert a CD-ROM to bypass the automatic-run feature

ALT+SPACE: Displays the main window's System menu (from the System menu, you can restore, move, resize, minimize,

maximize, or close the window)

ALT+- (ALT+hyphen): Displays the Multiple Document Interface (MDI) child window's System menu (from the MDI child

window's System menu, you can restore, move, resize, minimize, maximize, or close the child window)

CTRL+TAB: Switch to the next child window of a Multiple Document Interface (MDI) program ALT+underlined letter in menu: Opens the menu

ALT+F4: Closes the current window

CTRL+F4: Closes the current Multiple Document Interface (MDI) window

ALT+F6: Switch between multiple windows in the same program (for example, when the Notepad Find dialog box is

displayed, ALT+F6 switches between the Find dialog box and the main Notepad window)

Shell objects and general folder/Windows Explorer shortcuts

For a selected object:

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F2: Rename object

F3: Find all files

CTRL+X: Cut

CTRL+C: Copy

CTRL+V: Paste

SHIFT+DELETE: Delete selection immediately, without moving the item to the Recycle Bin

ALT+ENTER: Open the properties for the selected object

To copy a file

Press and hold down the CTRL key while you drag the file to another folder.

To create a shortcut

Press and hold down CTRL+SHIFT while you drag a file to the desktop or a folder.

General folder/shortcut control

F4: Selects the Go To A Different Folder box and moves down the entries in the box (if the toolbar is active in WindowsExplorer)

F5: Refreshes the current window.

F6: Moves among panes in Windows Explorer

CTRL+G: Opens the Go To Folder tool (in Windows 95 Windows Explorer only)

CTRL+Z: Undo the last command

CTRL+A: Select all the items in the current window

BACKSPACE: Switch to the parent folder

SHIFT+click+Close button: For folders, close the current folder plus all parent folders

Windows Explorer tree control

Numeric Keypad *: Expands everything under the current selection

Numeric Keypad +: Expands the current selection

Numeric Keypad -: Collapses the current selection.

RIGHT ARROW: Expands the current selection if it is not expanded, otherwise goes to the first child

LEFT ARROW: Collapses the current selection if it is expanded, otherwise goes to the parent

Properties control

CTRL+TAB/CTRL+SHIFT+TAB: Move through the property tabs

Accessibility shortcuts

Press SHIFT five times: Toggles StickyKeys on and off

Press down and hold the right SHIFT key for eight seconds: Toggles FilterKeys on and off

Press down and hold the NUM LOCK key for five seconds: Toggles ToggleKeys on and off

Left ALT+left SHIFT+NUM LOCK: Toggles MouseKeys on and off

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Left ALT+left SHIFT+PRINT SCREEN: Toggles high contrast on and off

Microsoft Natural Keyboard keys

Windows Logo: Start menu

Windows Logo+R: Run dialog box

Windows Logo+M: Minimize all

SHIFT+Windows Logo+M: Undo minimize all

Windows Logo+F1: Help

Windows Logo+E: Windows Explorer

Windows Logo+F: Find files or folders

Windows Logo+D: Minimizes all open windows and displays the desktop

CTRL+Windows Logo+F: Find computer

CTRL+Windows Logo+TAB: Moves focus from Start, to the Quick Launch toolbar, to the system tray (use RIGHT ARROW

or LEFT ARROW to move focus to items on the Quick Launch toolbar and the system tray)

Windows Logo+TAB: Cycle through taskbar buttons

Windows Logo+Break: System Properties dialog box

Application key: Displays a shortcut menu for the selected item

Microsoft Natural Keyboard with IntelliType software installed

Windows Logo+L: Log off Windows

Windows Logo+P: Starts Print Manager

Windows Logo+C: Opens Control Panel

Windows Logo+V: Starts Clipboard

Windows Logo+K: Opens Keyboard Properties dialog box

Windows Logo+I: Opens Mouse Properties dialog box

Windows Logo+A: Starts Accessibility Options (if installed)

Windows Logo+SPACEBAR: Displays the list of Microsoft IntelliType shortcut keys

Windows Logo+S: Toggles CAPS LOCK on and off

Dialog box keyboard commands

TAB: Move to the next control in the dialog box

SHIFT+TAB: Move to the previous control in the dialog box

SPACEBAR: If the current control is a button, this clicks the button. If the current control is a check box, this toggles the

check box. If the current control is an option, this selects the option.

ENTER: Equivalent to clicking the selected button (the button with the outline)

ESC: Equivalent to clicking the Cancel button

ALT+underlined letter in dialog box item: Move to the corresponding item

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