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Allied Health Professional EnhancementProgram (AHPEP)Application package

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Allied Health Professional Enhancement Program (AHPEP) | Application package

Name of publication AHPEP Application PackageVersion 4.01Approved September 2019Published by Cunningham Centre

PO Box 405Toowoomba Queensland 4350Australiat. +61 7 4699 8177f. +61 7 4699 8077e. [email protected]

This document is licensed under a Creative Commons Attribution Non-Commercial No Derivatives 3.0 Australia licence. To view a copy of this licence visit http://creativecommons.org/licenses/by-nc-nd/3.0/au/

© Darling Downs Hospital and Health Service (The State of Queensland) 2018

This work is copyright. In essence you are free to copy and communicate the work in its current form for non-commercial purposes, in accordance with the Copyright Act 1968, as long as you attribute the Darling Downs Hospital and Health Service (The State of Queensland) and abide by the licence terms. You may not alter or adapt the work in any way.

For permissions beyond the scope of this licence, copyright inquiries should be addressed to:Principal Project OfficerIntellectual PropertyOffice of Health and Medical ResearchGPO Box 48Brisbane Queensland 4001t. +617 3328 9862e. [email protected]

DisclaimerDarling Downs Hospital and Health Service has made every effort to ensure that the information in this resource, at the time of publication is correct. The information in this resource will be kept under review and future publications will incorporate any necessary amendments.

The information in this resource does not constitute clinical advice and should not be relied upon as such in a clinical situation. The information is provided solely on the basis that readers will be responsible for making their own assessment of the matters presented herein and readers are advised to verify all relevant representations, statements and information. Specialist advice in relation to the application of the information presented in this publication must be sought as necessary to ensure the application is clinically appropriate.

In no event, shall Darling Downs Hospital and Health Service be liable (including negligence) for any claim, action, proceeding, demand, liability, costs, damages, expenses or loss (including without limitation, direct, indirect, punitive, special or consequential) whatsoever brought against it or made upon it or incurred by Darling Downs Hospital and Health Service arising out of or in connection with a person’s use of information in this publication.

Privacy disclaimer: Cunningham Centre is collecting this information in accordance with the National Vocational Education and Training Regulator Act 2011 in order to meet your needs as a client and ensure accurate records are maintained for accreditation purposes. Some of this information may be given to an external agency for the purpose of meeting contractual reporting arrangements. Your information will not be given to any other person or organisation unless authorised or required by law.

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Program information

The Allied Health Professional Enhancement Program (AHPEP) provides eligible allied health professionals (AHPs) and allied health assistants (AHAs) with access to placement opportunities which focus on improving services and health outcomes for their clients, through genuine developments to clinical practice and service delivery.

This document includes information about the program relevant to applicants and their line managers, as well as placement facilitators and host site facilities. It is essential that all parties carefully read this document prior to participating in AHPEP activities. Please do not hesitate to contact the AHPEP team with any queries.

AHPEP objectivesThe objectives of AHPEP are:

to provide AHPs and AHAs working in regional, rural and remote areas with a placement opportunity to:— gain knowledge and skills in clinical practice areas relevant to their rural and remote client and caseload

needs, in particular those areas identified as Hospital and Health Service (HHS) or Queensland Health priorities

— gather ideas and information to support the implementation of genuine improvements to service delivery for rural and remote clients and communities

to promote the sharing of relevant knowledge, skills, ideas and expertise between remote, rural, regional and metropolitan AHPs and AHAs, in order to facilitate positive changes in service delivery and health outcomes for rural and remote clients and communities.

Eligibility To be eligible to apply for an AHPEP placement, you must:

1. Be employed by Queensland Health as an allied health professional or allied health assistant in one of the following professions:

Allied Health Assistance Medical Radiation Professions Podiatry Audiology Occupational Therapy Prosthetics and Orthotics Clinical Measurement Sciences Orthoptics Psychology Dietetics and Nutrition Pharmacy Social Work Exercise Physiology Physiotherapy Speech Pathology

2. Be employed in a permanent position, or in a temporary position with a contract end date at least six months AFTER the closing date for AHPEP applications

3. Be based in a work location in a regional, rural or remote area of Queensland

4. Be based in a work location located at least 100km from your proposed placement host site

5. Not have completed an AHPEP placement in the last two years

6. Complete and submit an AHPEP application form before the close of the relevant application round

Important notesFurther to the eligibility criteria above, please note: Only one application per department/clinical team will be funded in a single AHPEP application round. AHPEP applicants must attend placements in normal work hours (i.e. leave, RDOs or professional

development leave must not be taken for the purposes of completing an AHPEP placement.


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Placement optionsPlacements must focus on the AHPEP objectives and service improvement themes:

clinical practice or evidence based practice outcomes relevant to local health service needs skill development for sustainable health service succession planning implementation of a new service or investigation of a new service delivery model development of student supervision skills (for new primary supervisors only)

Placement proposals should be based on one of the following placement options:1. Eligible AHPs may visit a metropolitan, regional,

rural or remote facility.A physiotherapist from Hervey Bay is placed with a physiotherapist from the RBWH for 3 days to develop skills in antenatal and postnatal care and group therapy protocols.

2. Eligible AHAs may visit a metropolitan, regional, rural or remote facility.

An AHA from Mount Isa is placed for 5 days with an AHA from Townsville, to develop skills in the provision of paediatric speech pathology and occupational therapy group programs

3. An Expert Clinician (i.e. an individual AHP, AHA or other relevant health professional) from a metropolitan, regional, rural or remote facility may visit an eligible AHP or AHA.

A senior podiatrist from Rockhampton visits Longreach Hospital for 2 days to assist the podiatrist to revise their diabetic foot care management, including provision of outreach services.

4. A team of 2 or 3 multidisciplinary allied health staff from the same service may visit a facility. Either the travelling employees or the host site should be AHPEP eligible. These proposals must clearly demonstrate why a team approach is required and include mutual interdisciplinary goals.

An occupational therapist, physiotherapist and social worker from Mackay visit the Community Based Rehabilitation team in Cairns to develop a new program for post CVA care in the community.

5. A peer exchange of AHPs or AHAs between two facilities, in order to share ideas and expertise. There must be a demonstrated advantage to each facility, with both applicants in a similar role and similar sized service. At least one of the exchange applicants must be AHPEP eligible.

To support the development of a new CYMHS inpatient unit, the psychologist from Toowoomba visits the CYMHS team in Nambour to develop inpatient programs for two days. Two months later, the Nambour psychologist visits Toowoomba fortwo days to assist in the evaluation of the program.

6. Development of student supervision skills for a new primary supervisor (AHP). The applicant completes supervisor training offered by the Cunningham Centre and subsequently submits an offer to host a pre-entry student placement at their place of work. An expert educator from a metropolitan, regional, rural or remote facility visits the AHP during the student placement period.

FundingWhat is funded by AHPEP? accommodation near placement site return travel between home location and host

town/city incentive payment to facilitator’s department or

service (of $50 per day of placement) to assist with, e.g. purchase of resources, funding of conference fees, training expenses

meal, incidental and airport transfer expenses for travelling facilitators (for expert clinician/educator

What is not funded by AHPEP? participant meal and incidental expenses local transport/commuting or parking reimbursement of private accommodation wages or backfill attendance at/organisation of workshops placements which are part of/required for formal

student or coursework.

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visits only).

Other expenditure information This program operates in addition to standard professional development entitlements. All travel and accommodation bookings funded by the program are organised by the AHPEP team. Employees wishing to claim mileage for driving their own motor vehicle to and from a placement must

complete the requirements of Motor Vehicle Allowances Directive 20/16. Documentation must be submitted prior to placement.

Applicants may wish to negotiate expenses not funded by AHPEP with their line manager.

Requirements of applicantsApplicationApplicants are required to:

thoroughly discuss placement proposals with line managers and professional supervisors/mentors, and submit by the specified closing date. The AHPEP team will acknowledge receipt of all applications within two business days

retain copies of all submitted documentation update the AHPEP team with any changes in availability. Travel arrangements will not be amended once

booked regularly check Queensland Health email account, which is the usual means of communication from the

AHPEP team

Pre placementSuccessful applicants (participants) are accepted into the program with an email containing a link to online enrolment. Placements are not confirmed until an AHPEP memo is sent to participants, line managers and facilitators. Prior to receiving a confirmation memo containing placement dates and location, participants should direct all enquiries to the AHPEP team.

As placements are workplace specific, should the participant resign their position as stated in this application they must notify AHPEP immediately. The placement will be cancelled in the event of a resignation as it is expected that participants intend to remain in their workplace for at least three months after the placement occurs to fulfill program obligations.

Participants must also:

promptly complete any documentation required by the AHPEP team keep their line manager and professional supervisor/mentor informed of the placement progress if visiting another facility, prepare a short information session for the host site to enhance other health

professionals’ understanding of regional, rural or remote practice. Discuss with your facilitator the type of information that would be most appropriate for their service. Focus on sharing knowledge and ideas, e.g.— describe local service, models of delivery, caseload types, or challenges— discuss a case study of a difficult or challenging client, seeking input from host site clinicians— facilitate a discussion on ways to strengthen collaboration between services to improve client outcomes

and experiences. prepare by conducting independent study regarding learning goals, including any pre-reading provided by the

facilitator liaise with facilitator prior to the placement to discuss learning goals in depth and organise an appropriate

daily timetable of activities. Where the placement focuses on clinical goals or other practical skills, include

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client sessions or appropriate active tasks raise any concerns with AHPEP staff directly, e.g. if the host site or facilitator may not be able to fulfil learning

goals for an expert clinician visit, plan and prepare the necessary local resources for the placement, e.g.

booking of clients, rooms or equipment.

During placementParticipants are expected to: attend placement during the working hours for which they are being paid wages by their HHS. Placements

are not to be undertaken while on leave or ADOs. adhere to the protocols and reasonable expectations of the host site, abiding by the Code of Conduct for the

Queensland Public Service at all times abide by the Queensland Health Travel Policy (QH-POL-046:2015) provide an informal information session to their host site (as detailed above) actively participate in the preplanned timetable and endeavour to achieve stated learning goals complete a daily learning journal, reflecting on learning goals and ways to implement new knowledge,

ideas and skills into local practice review progress of learning goals with facilitator.

Post placementParticipants are required to: create a useful local facility resource containing placement learnings, e.g. PowerPoint presentation,

report, business case, facility protocol implement placement outcomes, i.e. improvements to the local service complete an online post placement evaluation regarding changes implemented within the service within one month of placement completion, provide an inservice to colleagues on the placement experience

and subsequent service delivery or clinical practice improvements. The transfer of knowledge and skills gained during the placement is a key component of this program. Where placement learnings are not relevant to local colleagues, organise videoconference/teleconference with colleagues from other health services

be willing to share knowledge, ideas and skills from the placement experience (if requested by the AHPEP team) with other AHPEP participants who have similar learning goals

three to six months post placement, provide feedback to facilitator regarding the changes that have been implemented to clinical practice.

Requirements of line managersApplicationLine managers are expected to: provide guidance to the applicant when creating their placement proposal, targeted learning goals

and anticipated outcomes, focusing on AHPEP objectives (this can be delegated to an appropriate professional supervisor or mentor)

commit to releasing applicants, with normal wages being paid for each day of placement, i.e. no leave, PDL or ADOs for placement days

ensure any placement dates which are not suitable for the local service are listed on the initial application, or emailed to AHPEP as staffing challenges arise. Travel arrangements will not be amended once booked

contact the AHPEP team regarding any issues which may affect the application, e.g. expiry of contract or possibility of the applicant leaving their role prior to fulfilling their above commitments. All temporary applicants must have at least six months of their contract remaining as at the application closing date

only endorse one application per AHPEP application round – only one proposal per department or team will

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be accepted only endorse applications where the proposed learning goals are relevant to local service needs and where

the applicant will be fully supported to implement the anticipated placement outcomes, e.g. with offline time, related expenses, direction. Where required, it is the line manager’s responsibility to attain high level support for outcomes requiring financial resources, e.g. implementation of a new service, prior to the application being endorsed

clarify with the participant whether the local health service is able to assist with any non-AHPEP funded expenses, e.g. meal allowances for participants or provision of backfill for an expert clinician visit (at facilitator’s usual work location).

Pre placementAs placements are work place specific, should the participant resign their position as stated in this application they must notify AHPEP immediately. The placement will be cancelled in the event of a resignation as it is expected that participants intend to remain in their workplace for at least three months after the placement occurs to fulfill program obligations.

Line managers should:

advise AHPEP of any changes to the participants employment – i.e. resignation be aware of participant’s travel arrangements or emergency contacts, as required be involved in placement planning discussions between participant and placement facilitator, as required (e.g.

for junior or new staff). Any concerns regarding the capacity of the facilitator or host site to fulfill the participant’s learning goals should be raised with AHPEP staff directly.

During placementLine managers may be required to liaise with the facilitator regarding participant’s performance.

Post placementLine managers are expected to:

support the participant to fulfil their AHPEP obligations and implement placement outcomes complete a brief online evaluation post placement reviewing the outcomes for the local service.

Requirements of facilitatorsApplicationFacilitators are expected to:

review participant’s placement proposal to determine whether their facility is able to assist the participant to achieve their learning goals

seek approval from their line manager prior to confirming the placement, as required nominate placement dates and/or length of placement to suit their service.

Pre placementFacilitators are requested to:

assist participant to create a timetable of activities relevant to their learning goals and the AHPEP objectives send participant any relevant pre-reading or resources regarding their learning goals, host site expectations or

facility requirements inform AHPEP team of all clinicians at the host site who will be undertaking a significant role in the placement guide participant to ensure their short information session is relevant to your service liaise with other host site facilitators for split placements, if necessary

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for expert clinician visits, clearly outline to participant and their line manager your expectations for the placement to allow adequate preparation.

During placementFacilitators are expected to:

orientate and support a participant visiting their facility organise a suitable time for participant to provide a short information session for host site colleagues –

usually provides most benefit early in the placement so that facilitators have a better understanding of the participant’s service and local challenges

organise clinical information and resources to be available, as required ensure participants receive practical experiences from active learning tasks and client based activities,

wherever possible relay any performance or other significant issues to participant’s line manager on the last day of placement, review participant’s learning goals and provide feedback to participant.

Post placementFacilitators are asked to:

complete a brief online evaluation post placement organise appropriate documentation if their service wishes to receive an AHPEP incentive payment, or

reimbursement of meals, incidentals or airport transfers for expert clinician visits. Instructions will be forwarded to facilitator

continue to liaise with participant to assist them with implementing placement outcomes into their service.

Application processAny queries regarding eligibility, placement options or program requirements, should be directed to the AHPEP team prior to completing the application documentation. Applications will be scored and ranked according to program criteria. Highest ranked applicants will be offered a placement.

Prioritisation of applicationsApplications are prioritised when:

a letter of support from an executive level position is attached learning goals are clearly linked to HHS and/or QH priorities and local service needs strategies to transfer learning into practice after placement are clearly identified there is clear benefit to many rural and/or remote clients/patients the goals or outcomes are evidence based the proposal contains innovative ideas learning goals cannot be easily achieved by other types of development activities/approaches

Team applicationsOnly one application is required per team. Clearly explain why a team approach is required and include shared multidisciplinary goals, in addition to any discipline specific goals. Include all team members’ details, and nominate one team member as the key contact.

Expert clinician visit and student supervision skills applicationsThese proposals must be written by the AHPEP eligible applicant, not the Expert Clinician/Educator (though Expert Clinician/Educator input or a letter of support is welcome, where applicable).


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Peer exchangeBoth applicants must write individual proposals, and include the name of the peer with whom they wish to exchange.

Closing dateA completed application form and any letters of support must be submitted to [email protected] before the advised closing date on the web page.

AHPEP application formPrivacy disclaimer: Cunningham Centre is collecting this information in accordance with the National Vocational Education and Training Regulator Act 2011 in order to meet your needs as a client and ensure accurate records are maintained for accreditation purposes. Some of this information may be given to an external agency for the purpose of meeting contractual reporting arrangements. Your information will not be given to any other person or organisation unless authorised or required by law.

Applicant details |Name Position title Profession Select discipline from list Work email Department/team Work telephone

Work location

Are you employed in a permanent position? Yes No (please insert end date _________)

Have you completed an AHPEP placement in the last 2 years? Yes No

Are you employed in an Allied Health Rural Generalist Training Position? Yes No

Line manager details |Name Position title Work location Work email

Work telephone

Placement requested |Please tick the placement type you are applying for:

Individual placement Expert clinician visit Team placement Peer exchange Reciprocal placement* Student supervision skills development Split placement (more than one host site)

*This option requires a letter of support from your Director of Allied Health (or equivalent)

Please indicate the number of placement days you are applying for (excluding travel from usual location to host site): 1 day 2 days 3 days 4 days 5 days Other (please specify )

Funding requested |

Accommodation near placement site

Required Not required

Travel Air Bus Mileage allowance HHS Fleet Vehicle Not required

Preferred facilitator/host site |List any preference/s of clinicians or facilities you wish to visit. Include reasons for your preferences, e.g. unique program or skill available at a particular facility; tertiary referral pathways. A maximum of two different facilities within same geographical area is recommended for split placements – explain why two sites are required to meet goals. As we may not be able to offer a placement to all applicants, please do not pre-arrange placement dates with your preferred facilitator/host site. Should your application be accepted your AHPEP placement coordinator will liaise with the host site. Please note: Preferred facilitator/host site cannot be guaranteed.

If you wish to request a placement outside of Queensland Health, you must have a professional indemnity insurance policy in your

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name.Do you have a professional indemnity insurance policy? Yes No Comments:

Availability |For the next six months please note any preferred weeks/dates, for yourself and your service. List ALL unsuitable weeks.Please note: travel arrangements will not be amended once booked.

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Placement proposal (this section onward will be sent to potential facilitator/host site)Applicant name & position

Number of years practicing

Proposed learning goals |A minimum of two learning goals are required. These must: fulfill the AHPEP objectives, and be clearly linked to your service requirements and/or caseload be linked to evidence-based practice be targeted towards specific outcomes, measurable where possible and achievable within your proposed placement timeframe not include ‘gathering of resources’ or ’networking’ which are a routine part of the placement process not exceed two different clinical areas (to ensure learning goals are achievable within the placement timeframe)

Background |Explain how your goals are related to: the AHPEP objectives, including service provision for rural and/or remote clients and colleagues your current service needs. Clearly explain any urgent clinical practice or service delivery need.(minimum 150 words, maximum 400 words)

Strategies |Identify: specific activities which would assist to achieve learning goals during placement active learning tasks and client based activities.(minimum 100 words, maximum 250 words)

Outcomes |Describe: the anticipated outcomes from achieving your learning goals what changes you will implement into your local service or clinical practice and the way that you will implement these changes how your participation in this placement would benefit clients/patients how new knowledge, skills and ideas will be shared with other staff and/or stakeholders(minimum 150 words, maximum 400)

Please identify whether this placement will support the implementation of any of the following service models at your usual place of work:

Delegation and improved utilisation of allied health assistants/support workers

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Skill sharing Telehealth New services Please describe

Line manager to complete (please type responses, save, print, sign and return to applicant)Name and title HHS benefit |Please describe: how the applicant’s proposal meets HHS and/or Queensland Health priorities how their anticipated outcomes fit with operational or strategic service plans how you will be able to assist the applicant to implement their anticipated outcomes how the outcomes of this placement will be sustained locally how this placement will benefit rural or remote clients or staff.(minimum 100 words, maximum 300 words)

Declaration |By signing below, the applicant and line manager agree that: they have read the application package, are aware of what is funded and are willing to fulfill their responsibilities this application is relevant to service needs and is not able to be funded through other means they will use the outcomes of this placement to implement genuine improvements to their local service this is the only AHPEP application to be submitted in this round for their team/department AHPEP will be notified of any changes in availability/change to employment (i.e. resignation). Travel arrangements will not be

changed once booked no leave or ADOs will be taken for placement days, e.g. normal wages are required to be paid for the applicant temporary employees have at least six months remaining on their contract in order to fulfill all program obligations the employee meets current Queensland Health and relevant National Registration Board requirements to practise.Applicant’s signature Date / / Line manager’s signature Date / /

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