Microsoft Word 2010

Lesson 4Microsoft Word 2010Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.Prepared 2/13/11Lesson 4 Learning Objectives

At the completion of this lesson, students should understand how to:Switch between different views in a documentAdjust page margins settingsSet paragraph alignment, indentation, and spacingChange tab settingsAdd page numbers to a documentCreate headers and footersChange page orientation2Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.3

Tab

Default ViewPrint Layout View vs.Print PreviewWord Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.4

Print LayoutPrint layout view shows the document as it would be printed as well as allow editing changes to be made to the document.Print PreviewCan only view how document will look printed. Cant edit document.

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Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

Margins DefinedGreat online resource. Not only can you read the definitions, you can hear the pronunciation.

Adjust margins by clicking on Page Layout and clicking on Margins

6Page MarginsWord Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

Adjust left and right margins by dragging on the horizontal ruler.

Adjust top and bottom margins by dragging on the vertical ruler.

Appears as a double-headed arrow when positioned over margin on Ruler.7Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

Page Margins ContinuedWord 2010Defaultsat one inch (1)forTop, BottomLeft, & RightMargins8Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.Custom Page MarginsClick either the Margins drop-down menu or the Page Layout Launcher to see the Page Setup dialog box.

Note: Can change margins for whole document or section.9Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

Horizontal ruler.

Vertical ruler.

Mouse pointers appear as double-headed arrows when positioned over margin on ruler.Rulers Displayed in Print Layout ViewAdjust margins by clicking on Page Layout and clicking on Margins

10Page MarginsWord Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

Adjust left and right margins by dragging on the horizontal ruler.

Adjust top and bottom margins by dragging on the vertical ruler.

To change margins move the double-headed arrow on Vertical & Horizontal Rulers11Items on Horizontal Ruler Explained Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

First Line IndentIndicates a left tab

Indicates indentsLeft indentRight indentHanging IndentRead ScreenTip before dragging anything on the Ruler.

To change the margin, drag the double-headed arrow 12Items on Horizontal Ruler Explained Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.Hold Alt key while dragging the margins on the ruler to display margin measurements in a ScreenTip.

13Custom Page MarginsWord Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

Notice:All margins have a different setting.

Did you know that typically a 1.5 left margin is used when the document will be bound on the left side? The extra .5 allows for binding (or hole punches).

Aligning Text in a Document14Word Lesson 3 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

LeftCtrl+ LRightCtrl + RCenterCtrl + EJustify Ctrl + J

Horizontal AlignmentLaunch Paragraph dialog boxNote: Lesson plans had error regarding grow and shrink font (left out SHIFT).14Aligning Text in a Document15Word Lesson 3 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

Vertical Alignment

The only place to change vertical alignment is in the Layout tab in the Page Setup dialog box.Note: Lesson plans had error regarding grow and shrink font (left out SHIFT).15Discuss16Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

What vertical alignment option should be selected to align text at the bottom of the document?Bottom

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Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.Indentation DefinedSource: http://www.learnersdictionary.com/search/indentation

Home TabParagraph GroupDecrease List LevelIncrease List LevelIndentations

18Text IndentationWord Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

Left indent near left marginHanging IndentRight IndentFirstLine IndentChange IndentsEither wayMLA versus APA19Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

Senior projects and English papers should use MLA writing style.Source: http://ezinearticles.com/?MLA-Writing-Style-vs-APA-Writing-Style&id=921055

Source: http://owl.english.purdue.edu/owl/resource/747/01/

20MLA Style with IndentsWord Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

Source: http://owl.english.purdue.edu/owl/resource/747/01/21MLA Style and IndentsWord Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

Line spacing (leading in desktop publishingterms)22Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

Similar to No Spacing Styles in Word 2010Similar to Normal Styles in Word 2010http://www.papress.com/thinkingwithtype/text/line_spacing.htm

Source2223Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

Source:http://compusavvy.wordpress.com/2010/08/01/understanding-line-and-paragraph-spacing-in-word/

Spacing: Line & Paragraph23Paragraph Spacing

24Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

Ctrl + 1: Single spacingCtrl + 2: Double spacingCtrl + 1.5: 1.5 spacingHot Keys2425Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

Paragraph Spacing

Change default spacing in Change Styles Command from Home tabParagraphsWord Lesson 1 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.Pressing Enter places a hard return in a document.Only Enter to force a line ending (such as with address lines) or at the end of a paragraph. (A forced enter is commonly called a hard return.)Enter

Soft return automatically wraps line endings.

Paragraph symbols indicate hard returns.This is an optional component. By turning if off (when it isnt needed), you have more typing area.2627Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.Show/Hide Command

Non-printing character28Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.With word wrap, should you decide to make your font smaller or larger, the text will automatically adjust to the best line ending.29Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

Century Gothic20 pointNotice line endings.

Franklin Gothic Bold24 pointNotice line endings.Soft Return

A raised dot indicates a space between words. If lines wrap, the raised dot appears at the end of the line.

Except for short lines or at the end of paragraphs.Font is differentFont size is differentLines wrapped automatically to accommodate changes30Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

Click on File and select Options to display the Word Options dialog box. 31Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

Soft tabThe default tab in Word 2010 places soft tab stops at every half inchHard tabSetting a tab stop at a specific location

Source: http://www.webopedia.com/TERM/T/Tab_key.htm

32Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

Left tab at .63Note:Alt key + click on tab gives measurement on Ruler.Tabs show up on Ruler.Setting Tabs33Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

At the Paragraph dialog box click on the Tabs button

5 Types34Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

Right TabCenter TabDecimal TabLeft tabBar TabSetting Tabs

Tabs shown on the Ruler and in the Tabs dialog box.See next page for explanation of a bar tab.Tab markerssymbols on rulers that indicate tab stops.35Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

Source: http://www.word-2010.com/tabs-in-word/

Would a table with borders turned off serve the same purpose?36Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

Right TabCenter TabDecimal TabLeft tabBar TabClearing or Deleting TabsDelete tab by dragging the tab stop off the Ruler and down into the document areaMove tab by dragging tab stop to a new position on the RulerEdit tab by double clicking tab stop on the RulerClear tabs from Tabs dialog box. Clear one or Clear All tab stops

37Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

4 Options for LeadersLeader Tabs

DotDashUnderlineInserting Page Numbers38Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.Page numbers aid in keeping keep printed pages in sequential order.

TabPage numbers can be placed in various locations on a pagetop, bottom, right, left, center, etc.

39Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.See choices40Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

Can also insert Page Number from the Header and Footer Tools tab when editing a header or footer.41Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

The Header & Footer Tools command is activated from the Insert menu.To edit a header or footer in your document, just click in the header area or the footer area.

Header area42Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

Typing area (document area) appears faded or grayed out when a header or footer is being edited.

To type in typing area, just double click in it.

Notice Show Document Text is Checked.43Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

Click to Change Header/Footer options

Different First Page

Different Odd & even Pages

Show Document Text44Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.Standard Footer for Class Documents Remember to create a main folder to store all of your work. It should be named your last name, your first name and MSITA. Ex. Doe Jane MISTACreate a footer that shows both the filename and path. This is especially useful in class when multiple users are printing to a network printer.

Insert FooterEdit FooterClick on Quick PartsClick on FieldPress F to jump to FilenamePlace check beside PathClick OKSwitching Page Orientation45Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

StandardPaper Size11 x 8.5 LandscapeOrientationStandardPaper Size8.5 x 11PortraitOrientation46Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

Click on the View tab to Zoom to a different view size.

Example shown is 100%.

The next slide shows Whole page selected.Zoom slider also changes view size.47Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

This slide shows Whole page selected.

View size is 53%Also Good to Know48Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.By default, text is left-aligned.To move a tab that has been set already, drag the tab marker to the new location.Most people prefer the Page Layout view (the default view) because it is WYSIWYG.Headers and footers can contain text, graphics, pictures, logos, date/time, and page numbers.The default setting for header and footer margins is .5Default spacing in Word 2010 is set at single space.F1 in Word 2010 and in most software programs, launches Help.

F1: Launches HelpWYSIWYGWhat You SeeIs What You GetLesson 4Can You Do the Following?Switch to different viewsChange page margins settingsSet paragraph alignment, indentation, and spacingSet, delete, and change tab settingsAdd page numbers to a documentCreate headers and footersChange page orientation49Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.50Word Lesson 3 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.Word Lesson 3, Exercise 1Word Lesson 3, Project 1Quia Quiz, Word Lesson 4Now it is time for you to practice. Please complete the following: