Microsoft Word 2007 Basics - Lafayette Parish School System
Transcript of Microsoft Word 2007 Basics - Lafayette Parish School System
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Microsoft Word 2007 Basics
Starting Microsoft Word in Office ’07 with XP
Click the “Start Button”, All Programs, Microsoft Office, Microsoft Word 2007
Starting Microsoft Word in Office ’07 with Vista
Click the Microsoft Office Button with the Vista flag logo “Start Button”, All Programs, Microsoft Office, Microsoft Word 2007
Parts of the Microsoft Word Window
Menus
When you begin to explore Word 2007 you will notice a new look to the menu bar. There
are three features that you should remember as you work within Word 2007: the
Microsoft Office Button Menu, the Quick Access Toolbar, and the Ribbon. These three
features contain many of the functions that were in the menu of previous versions of Word.
View Choices
Office Button Menu
Quick Access Toolbar
Status Bar
Ribbon
Title Bar
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The Microsoft Office Button Menu
The Microsoft Office button performs many of the functions
that were located in the File menu of older versions of
Word. The primary functions this button allows you to
perform are to create a new document, open an existing
document, save or save as, print, send (through email or
fax), publish or close. Most of the options have images for
choices and some have arrows to the right of the option.
These arrows indicate that there are additional choices
under this option. On the top right hand side of the
Microsoft Office Button menu screen you will see your
most recently used files – Recent Documents (see arrow
on the diagram). Clicking on one of these files is a shortcut
method of opening the file.
If you look at the bottom of the Microsoft Office Button
menu screen you will see the Exit Word button. This
button provides one method of closing Word.
Quick Access Toolbar
The quick access toolbar is a customizable toolbar that contains
commands that you use most often. You can place the quick access
toolbar above or below the ribbon. To change the location of the quick
access toolbar, click on the arrow at the end of the toolbar and click on Show Below the Ribbon.
You can also add items to the quick access toolbar. Right click on any
item in the Office Button or the Ribbon and click on Add to Quick
Access Toolbar and a shortcut will be added to the Quick Access Toolbar.
☻Participants and instructor:
Click on the Home Tab
On the left hand side, find the Clipboard Group
Right click on Copy
Click on Add to Quick Access Toolbar
Copy has now been added to the Quick Access Toolbar
Participants: Follow the same procedure to add Open to the Quick Access Toolbar
Removing Items from the Quick Access Toolbar To remove buttons from the Quick Access Toolbar:
While your mouse is hovering over the
Quick Access Toolbar, RIGHT click on the
button you desire to remove
Select Remove from Quick Access
Toolbar
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☻Participants and instructor:
On the Quick Access Toolbar, right click on Open
Select Remove from Quick Access Toolbar
Open has been removed from the Quick Access Toolbar
The Ribbon
The Ribbon is the panel at the top portion of the document. It has eight tabs: Home,
Insert, Page Layout, References, Mailings, Review, View, and Add-Ins. These tabs
contain many new as well as previously existing features of Word. Tabs are similar to
the Drop Down Menu choices in previous versions of Office. Each tab is divided into
groups. The groups are logical collections of features designed to perform functions that
you will utilize in developing or editing your Word document. Commonly used features
are displayed on the Ribbon. To view additional features within each group, click on the dialog box launcher at the bottom right of each group.
Listed below are the 8 tabs and the tools each contains:
Home: Clipboard, Fonts, Paragraph, Styles, and Editing.
Insert: Pages, Tables, Illustrations, Links, Header & Footer, Text, and Symbols
Page Layout: Themes, Page Setup, Page Background, Paragraph, Arrange
References: Table of Contents, Footnote, Citation & Bibliography, Captions, Index, and
Table of Authorities
Mailings: Create, Start Mail Merge, Write & Insert Fields, Preview Results, Finish
Review: Proofing, Comments, Tracking, Changes, Compare, Protect
View: Document Views, Show/Hide, Zoom, Window, Macros
Add-Ins: Educator Tools and Student Tools
Tabs on the Ribbon
Groups on the Home Tab
Dialog box launcher
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Mini Toolbar (Floating Toolbar)
When you select text, a semitransparent toolbar called the Mini toolbar appears and
becomes available. Move your mouse over the toolbar and it becomes darker. The Mini
toolbar helps you work with fonts, font styles, font sizing, alignment, text color, indent
levels, and bullet features. You CANNOT customize the Mini toolbar. It is simply a
shortcut to picking up your mouse and accessing the ribbon. To use the toolbar, click any of the available commands.
☻Participants and instructor:
Type in one sentence
Highlight two or three words in the sentence (hold your left mouse button down
and drag across the words)
Remove finger from the mouse and move the cursor up and to the right hovering
over the mini toolbar until it becomes darker
Click the B
If you wish to disable the Mini toolbar:
Click the Microsoft Office Button
Click Word Options
Click Popular Under Top options for working with Word, uncheck Show Mini Toolbar on Selection.
Title Bar
The title bar displays the name of the open file and the name of the Office program you
are currently in. If the file has not yet been saved, the filename will be Document 1.
Status Bar
The status bar is located on the bottom left hand corner of your screen. It displays
information about the current worksheet, including the page you are currently on as well
as the number of words currently in the document. You can change what displays on
the Status bar by right-clicking on the Status bar and selecting the options you want
from the Customize Status Bar menu. You click a menu item to select it. You click it again to deselect it. A check mark next to an item means it is selected.
View Choices
This area allows different options for viewing your document, print layout, full screen
reading, web layout, outline, and draft mode. You can also adjust your zoom level with the sliding bar or by clicking on the % to open up the zoom dialog box.
Creating a New Document
There are several ways to create new documents in Word:
Click the Microsoft Office Button and Click New or Press CTRL+N (Depress the CTRL key while pressing the “N”) on the keyboard
You will notice that when you click on the Microsoft Office Button and Click New, you
have many choices about the types of documents you can create. To start a new blank
document, click Blank and then click Create.
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The Text Area Below the ribbon is a white area called the text area. You type your document in this
area. The blinking vertical line in the upper-left corner of the text area is the cursor. It
marks the insertion point. As you type, your text displays at the cursor or insertion point
location.
Vertical and Horizontal Scroll Bars The vertical and horizontal scroll bars allow you to move up, down, and across your
window simply by sliding the icon located on the scroll bar. The vertical scroll bar is
located on the right side of the screen. The horizontal scroll bar is located just above the
status bar. To move up and down your document, click and drag the vertical scroll bar
up and down. To move back and forth across your document, click and drag the
horizontal scroll bar back and forth. You won't see a horizontal scroll bar if the width of your document fits on your screen.
Click and Type
You can quickly insert text, graphics, tables, or other items in a blank area of a
document by using Click and Type. When you double-click in a blank area, Click and
Type automatically applies the paragraph formatting necessary to position the item
where you double-clicked.
Pointer
Shape
Formatting Applied
Align left
Align center
Align right
Left indent
Left text wrap
Right text wrap
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☻Participants and instructor:
Without clicking, slowly move your mouse over the page and watch the insertion
point pointer shape (Click and Type pointer or I-beam) change as you move across
the screen. As you move the pointer into a specific formatting “zone”, the pointer
shape indicates which formatting will be applied: a left-aligned, centered, or right-
aligned tab stop; a left indent; or left or right text wrapping.
At the top of your page, move your mouse to the middle of the first line until the
insertion point changes to Align Center.
Double click and Type in “All About Me”
Hit the ENTER key on your keyboard twice
Double click on the left side of your document and type in:
o Your Full Name (hit the ENTER key on the keyboard)
o Your School/Job Location (hit the ENTER key on the keyboard)
o Your Grade or Subject Taught/Job Position (hit the ENTER key on the
keyboard twice)
o Type in four or five sentences about yourself to create a paragraph (DO NOT
hit the ENTER key at the end of each sentence. Just keep typing so that it looks like a paragraph).
Saving a Document For the First Time
Click on the Microsoft Office Button
Click on Save As
To save as a lower version of Word, select Word 97-2003 Document (This option
is recommended so that the file can be opened regardless of the version of Word
being utilized by the person opening the document)
To save as a Word 2007 document, select Word Document.
Navigate to the folder where the document is to be saved
Type in your filename
Click Save
Navigate to where document is to be saved.
Type a filename
Click Save
Word 2007 file
Lower version of Word
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☻Participants and instructor:
Click the Microsoft Office Button
Click Save As
Select Word 97-2003 Document (Saving as lower version of Word)
Navigate to My Documents, name the document “Your Last Name BIO” (example:
SMITH BIO)
Click Save
Participants watch as Instructor saves the document as a Word 2007 file and then
navigates to her folder and demonstrates and discusses the difference between the two
file extensions.
☻Instructor:
Click the Microsoft Office Button
Click Save As
Select Word Document (Saving as Word 2007)
Navigate to My Documents, name the document “Your Last Name BIO” (example:
SMITH BIO)
Click Save
Navigate to instructor folder and demonstrate and discuss the difference between
the file extensions.
Participants and Instructor click Close
Once your document has been saved for the first time and given a filename, you can
continue working on the document, close the file, or exit Word. If you choose to
continue working on the document, the next time you save you can simply:
Click the Disk icon on the Quick Access Toolbar or
Click the Microsoft Office Button and click Save or Press CTRL+S (Depress the CTRL key while pressing the “S”) on the keyboard
These short cut methods can now be used because you have already given the file a
name and you have already told the computer where to store the file.
Opening an Existing Document
Click the Microsoft Office Button and Click Open, or
Press CTRL+O (Depress the CTRL key while pressing the “O”) on the keyboard, or
If you have recently used the document you can click the Microsoft Office Button
and click the name of the document in the Recent Documents section of the
window
If you click Open or CTRL+O, you must then navigate to the location on your hard
drive or other storage device where your document is stored. Once you have located
the document, to open the document you must either double click on the document name or click once on the document name and then click on the Open button.
Disk Icon
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☻Participants and instructor:
Click the Microsoft Office Button
Click Open
Navigate to where your “Your name BIO” file is stored
Select the file
Click Open (the file is now open and can be worked on and saved)
Click the Microsoft Office Button
Click Close
Click the Microsoft Office Button
Under Recent Documents, click on the filename (“Your name BIO)to open your
file again (practicing Open using Recent Documents List)
Working on Multiple Documents
Several documents can be opened simultaneously if you are editing multiple documents
at once. Click the View Tab of the Ribbon and then click on Switch Windows. The
current document has a checkmark beside the file name. Select another open document to view it.
☻Participants and instructor:
Click the Microsoft Office Button
Click Open
Click on My Documents
Double click on your folder
Click on “Practice File 1”
Click Open
You now have 2 files open (“Your name BIO” and “Practice File 1”)
Click on the View Tab
Click Switch Windows
You should have 2 files listed, “Your name BIO” and “Practice File 1”. “Practice
File 1” should have a check mark next to it since it is the file in the foreground.
Click on “Your name BIO”. “Your name BIO” has now moved to the foreground.
Document Views
There are many ways to view a document in Word.
Print Layout: This is a view of the document as it would appear when printed. It
includes all tables, text, graphics, and images. This is the normal view.
Full Screen Reading: This is a full length view of a document. It is good for
viewing two pages at a time.
Web Layout: This is a view of the document as it would appear in a web browser.
Outline: This is an outline form of the document in the form of bullets. Draft: This view does not display pictures or layouts, just text.
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To view a document in different forms, click the document views shortcuts at the bottom
of the screen or:
Click the View Tab on the Ribbon Click on the appropriate document view.
☻Participants and instructor:
“Your name BIO” should be the visible file in the foreground
Click the Microsoft Office Button Click Close (closing “Your name BIO”)
Exiting Word
Click the Microsoft Office Button, click Exit Word or After all documents have been closed, click the “X” in the upper right hand corner of the
screen
☻Participants and instructor: DO NOT EXIT WORD
Inserting and Editing Text ☻Participants and instructor:
Use Practice File 1 (currently open) to follow along with the instructor and
practice in this section
If you are practicing at home and do not have practice files:
o Click the Microsoft Office Button
o Click New
o Click Blank Document
o Click Create
o Type in one or two short paragraphs from a book or magazine
Using The Backspace And Delete Keys
BACKSPACE Deletes one character to the left
CTRL BACKSPACE Delete one word to the left
DELETE Deletes one character to the right
CTRL DELETE Deletes one word to the right
Typing and Inserting Text
To enter text, just start typing! The text will appear where the blinking cursor is located.
Move the cursor by using the arrow buttons on the keyboard or positioning the mouse
and clicking the left button. The keyboard shortcuts listed below are also helpful when
moving through the text of a document:
Move Action Keystroke
Beginning of the line HOME
End of the line END
Top of the document CTRL+HOME
End of the document CTRL+END
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Selecting Text
To change any attributes of text, the text must first be highlighted. Highlight or select
the text by dragging the mouse over the desired text while keeping the left mouse
button depressed, or hold down the SHIFT key on the keyboard while using the arrow
buttons to highlight the text. The following table contains shortcuts for selecting a portion of the text:
Selection Technique
Whole word double-click within the word
Whole paragraph triple-click within the paragraph
Several words or
lines
drag the mouse over the words, or hold down SHIFT
while using the arrow keys
Entire document choose Editing on the Home Tab | Select | Select All
from the Ribbon, or press CTRL+A
Deselect the text by clicking anywhere outside of the selection on the page or press an
arrow key on the keyboard.
Mini Toolbar (Floating Toolbar)
When you select text, a semitransparent toolbar called the Mini toolbar appears and
becomes available. Move your mouse over the toolbar and it becomes darker. The Mini
toolbar helps you work with fonts, font styles, font sizing, alignment, text color, indent
levels, and bullet features. You CANNOT customize the Mini toolbar. It is simply a
shortcut to picking up your mouse and accessing the ribbon. To use the toolbar, click
any of the available commands.
If you wish to disable the Mini toolbar:
Click the Microsoft Office Button
Click Word Options
Click Popular Under Top options for working with Word, uncheck Show Mini Toolbar on Selection.
Inserting Additional Text Text can be inserted in a document at any point using any of the following methods:
Type Text: Put your cursor where you want to add the text and begin typing. Copy and Paste Text: Highlight the text you wish to copy, right click, and click Copy. Put
your cursor where you want the text in the document, right click, and click Paste. Cut and Paste Text: Highlight the text you wish to cut, right click, and click Cut. Put your
cursor where you want the text in the document, right click, and click Paste. Drag Text: Highlight the text you wish to move, click on it and drag it to the place where you
want the text in the document.
You will notice that you can also use the Clipboard group on the Ribbon.
Paste
Cut
Copy
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Keystrokes for Cut, Copy, and Paste
Copy: CTRL C Cut: CTRL X Paste: CTRL V
If you want to move or copy text to another document, highlight the text, click on either
copy or cut (whichever is applicable), switch to the other document and then paste.
☻Participants and instructor:
Click the Microsoft Office Button
Click Open
Navigate to My Documents
Double click your folder
Click on “Practice File 2”
Click Open
You now have 2 files open: “Practice File 1” and “Practice File 2”. You should
currently have “Practice File 2” visible on your screen.
Highlight the last paragraph of “Practice File 2”
With your mouse over the highlighted text, right click, click Copy (or Click the
Home Tab, Clipboard Group, Copy)
Your paragraph is now in the computer’s “memory”
Switch to “Practice File 1”
o On the bottom of your task bar you can click on the document name OR
o Click the View Tab, click Switch Windows, select “Practice File 1”
In “Practice File 1”, move your cursor to the end of the document and hit the
ENTER key on your keyboard
Right Click, click Paste (or Click the Home Tab, Clipboard Group, Paste)
You have now copied information from one document to another
Close “Practice File 1” (It is your option if you want to save it)
“Practice File 2” is still open. Leave it open. Use it, along with your instructor, to
practice in the following sections.
Undo Changes
Click the Undo button on the Quick Access Toolbar. This will undo the last change that
was made (Keystrokes: Ctrl Z). To undo more than one action, click the drop down
arrow next to the undo button. Microsoft Word displays a list of the most recent actions
you can undo. Click the action you want to undo. Be careful, however, because when
you undo an action, you also undo all actions above it in the list.
Redo Changes
If you decide you really didn't want to undo an action, click Redo on the Standard
toolbar or use Ctrl Y.
Styles
A style is a format enhancing tool that includes font typefaces, font size, effects (bold,
italics, underline, etc.), colors and more. You will notice that on the Home Tab of the
Ribbon, that you have several areas that will control the style of your document: Font, Paragraph, and Styles.
Redo
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Fonts To change the font type:
Highlight the text to which the new font type is to be
applied
Click the drop down arrow next to the font name and choose a font.
If you are using the ribbon, you can preview how the new font will look by
highlighting the text, and hovering over the new font typeface.
To change the font size:
Highlight the text to which the new font size is to be applied
Click the drop down arrow next to the font size and choose the appropriate size, or Click the increase or decrease font size buttons.
To get the font dialog box, click here.
Font Styles and Effects
Font styles are predefined formatting options that are used to emphasize text. They include: Bold, Italic, and Underline. To add these to text:
Select the text and click the desired font style on the Font Group of the Ribbon or
Select the text and click the desired font style on the mini (floating) toolbar that
automatically pops up or Select the text, right click, select font, and the font dialog box will open up
Bold
Italics
Underline
Font Group of Ribbon Mini (floating) toolbar
Bold
Italics
Font Size
Increase/decrease font size buttons
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Change Text Color To change the text color:
Select the text and click the drop down arrow next to the Colors button included on
the Font Group of the Ribbon, or
Select the text and click the drop down arrow next to the Colors button on the mini
(floating) toolbar that automatically pops up
Select the text, right click, select font, and the font dialog box will open up; select
font color
Highlighting Text With a Color
Highlighting text with a color allows you to emphasize text as you would if you had a marker. To highlight text with a color:
Select the text and click the drop down arrow next to the Highlight Button on the
Font Group of the Ribbon, or
Select the text and click the drop down arrow next to the Highlight Button on the mini toolbar that automatically pops up
Copy Formatting
If you have already formatted text the way you want it and would like another portion of
the document to have the same formatting, you can copy the formatting. To copy the formatting, do the following:
Select the text that contains the formatting you want to copy.
Click the Home Tab, Clipboard Group, the Format Painter button (looks
like a broom). This copies the formatting.
Select the text to which you want to apply the formatting and then click
To change more than one occurrence, select the text with the format you want to
copy, double click the Format Painter button, and then select all occurrences of
text you want to change. Press ESC on the keyboard to quit Format Painter
Mini (floating) toolbar
Font Color
Font Color
Font Group of Ribbon
Highlight tool
Font Group of Ribbon Mini (floating) toolbar
Highlight tool
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Show or Hide Formatting Marks
Click on the Home Tab
Under the Paragraph Group, click the Show/Hide button
Clear Formatting
To clear text formatting:
Select the text you wish to clear the formatting
Click the Home Tab, Styles Group, Styles dialogue box launcher
(right hand corner arrow) Click Clear All
Set the Default Font
Click the arrow in the right hand corner of the Font Group to access the Font dialog box.
Select the options you want to apply to the default font. Click Default. A pop-up
window opens up -- Click “Yes” if you want to accept what you selected as the new
default font (DO NOT click “Yes” in class). Any new document you open will use the font settings you selected.
Text Alignment and Spacing
Many factors determine how text is positioned. Margins determine the distance from the
edge for all the text on a page, while paragraph indentation and alignment determines
how paragraphs fit between the margins. You can also determine how much space occurs between lines, and before and after paragraphs.
Formatting paragraphs allows you to change the look of the overall document. You can
access many of the tools of paragraph formatting by clicking the Paragraph Group on the Home Tab of the Ribbon.
Paragraph Group
Clear All
Dialog box launcher
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Change Paragraph Alignment
The paragraph alignment allows you to set how you want text to appear. To change the alignment:
Click the Home Tab
From the Paragraph Group, choose the appropriate button for alignment.
Align Left: the text is aligned with your left margin (Ctrl L)
Center: The text is centered within your margins (Ctrl E)
Align Right: Aligns text with the right margin (Ctrl R)
Justify: Aligns text to both the left and right margins (Ctrl J)
Change Spacing Between Paragraphs and Lines To change the space between lines and paragraphs:
Select the paragraph or paragraphs you wish to change.
On the Home Tab, Click the Paragraph Dialog Box
Click the Indents and Spacing Tab In the Spacing section, adjust your spacing accordingly
You can also access this area by clicking the line spacing icon under the Paragraph group.
Keystrokes for Line Spacing
Ctrl 1 : Single space
Ctrl 2 : Double space
Ctrl 5 : 1.5 line spacing
☻Participants and instructor:
You are still currently in Practice File 2
Highlight the entire document
Click the Home Tab
Click the Line Spacing Icon
Select 2.0
Look over your document to ensure the line spacing took effect
Click the Microsoft Office Button
Click Close (do not save)
Align Left
Center Align Right
Justify
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☻Participants and instructor:
Click the Microsoft Office Button
Click Open
Click on My Documents, double click on your folder
Click on “Practice File 3”
Click Open
Practice File 3 will be used in the following section:
Spell Check, Thesaurus, and Grammar Check
By default, Microsoft Word checks spelling and grammar automatically as you type,
using wavy red underlines to indicate possible spelling problems and wavy
green underlines to indicate possible grammatical problems. When the spelling
checker is invoked manually and encounters a word it does not recognize, it determines
which words in its dictionary are similarly spelled and displays a list of those words. The
contents of the list are determined only by spelling, so any instances of terms that seem inappropriate in context are completely coincidental.
Spelling and Grammar To check the spelling and grammar of a document
Place the cursor at the beginning of the document or the beginning of the section
that you want to check
Click the Review Tab on the Ribbon On the Proofing Group, click Spelling & Grammar.
Any errors will display a dialog box that allows you to choose a more appropriate spelling or phrasing.
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If you wish to check the spelling of an individual word, you can right
click any word that has been underlined with a red wavy line and
choose a substitution.
If you mistype a word but the result is not a misspelling (for
example, typing “from” instead of “form” or “there” instead of
“their”), the spelling checker will not flag the word. It is therefore imperative that you proofread your document.
☻Participants and instructor:
Notice the wavy red lines underneath some of the words in Practice File 3. The
computer is indicating that these words are possibly misspelled.
Right click on a word that has a wavy red line under it and the computer will
suggest a correct spelling. You can then click on the correct spelling and the
misspelled word will be replaced with the one you selected.
To check the spelling and grammar of the entire document at once:
o Click the Review Tab
o On the Proofing Group, click Spelling and Grammar
o The computer will stop at each of the words it believes is misspelled, open
the dialog box, and suggest possible correct spellings. You can select one
of the suggested spellings and click Change or select one of the other
options. The computer will then continue on to the next word it believes
is misspelled. After all misspelled words have been corrected, it is
suggested that you read over your document carefully since the computer
does not recognize words that are spelled properly but are used incorrectly.
Thesaurus
The Thesaurus allows you to view synonyms. To use the thesaurus:
Highlight the word
Click the Review Tab of the Ribbon
On the Proofing Group, click the Thesaurus Button
The thesaurus tool will appear on the right side of the screen and you can view word
options and select a synonym. Click the X to the right of Research to close the Thesaurus.
You can also access the thesaurus by right-clicking on any word and choosing
Synonyms on the menu.
List
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☻Participants and instructor:
Right click on a fairly large word in Practice File 3
Click on Synonyms
Click on to select an appropriate synonym from the list The word will be replaced with the selected synonym
Auto Correct
To automatically detect and correct typos, misspelled words, and incorrect capitalization,
the computer uses AutoCorrect.
For example, if you type teh plus a space, then AutoCorrect replaces what you have
typed with “the”. Or, if you type This is theh ouse plus a space, AutoCorrect replaces
what you have typed with “This is the house.” You can also use AutoCorrect to quickly
insert symbols that are included in the built-in list of AutoCorrect entries.
☻Participants and instructor:
On a blank line, type in teh
The computer will automatically change it to “the”
On another blank line, type in (c)
The computer will automatically change it to ©
On another blank line, type in :(
The computer will automatically change it to
If the list of built-in entries does not contain the corrections that you want, you can add entries.
Customize AutoCorrect To customize AutoCorrect:
Click the Microsoft Office button
Click the Word Options Button
Click the Proofing tab
Click AutoCorrect Options button
On the AutoCorrect Tab, you can specify words you want to replace as you type.
Options
Replacing text
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☻Participants and instructor:
Under Replace, type in intech
Under With, type in INTECH
Click Add
Click Ok
Go back into your document and type intech. It should be replaced with INTECH.
Check Word Count
To check the word count in Word 2007 look at the bottom left corner of the screen. The
toolbar on the bottom left hand corner will give you a total word count or, if you have text highlighted, it will tell you how many words are highlighted out of the total.
Another method of checking Word Count is to click on the Review Tab, the Proofing
Group, and the tool.
Page Margins and Page Orientation Page margins can be modified through the following steps:
Click the Page Layout Tab on the Ribbon
On the Page Setup Group, click Margins
Select one of the listed margins, or
Click Custom Margins and complete the dialog box. Click OK when complete.
Custom margins
Page orientation
Default margins
Custom margin
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☻Participants and instructor:
Click the Page Layout Tab
On the Page Setup Group, Click Margins
Click Custom Margins
Change the top and bottom margins to .75
Change the left and right margins to .55
DO NOT set a gutter margin (document will not be bound)
Click OK
Notice the look of the document
A gutter margin adds extra space to the side or top margin of a document in case the
document is to be bound. A gutter margin ensures that text isn’t obscured by the
binding.
To change the default margins, click Default after you select new margin settings. A
pop-up window opens up. Click “Yes” if you wish to accept the new margins as the
default. The new default settings are saved in the template on which the document is
based. Each new document based on that template automatically uses the new margin settings. Be careful in changing the defaults.
Page Orientation
Click the Page Layout Tab on the Ribbon
On the Page Setup Group, click Orientation Click the appropriate choice, Portrait or Landscape
☻Participants and instructor:
Click on the Page Layout Tab
Click on Orientation
Click on Landscape
Notice the look of the document
Another optional method of changing Page Orientation:
o Click the Page Layout Tab
o On the Page Setup Group, Click Margins, Click Custom Margins
o Under Orientation, click on Portrait
o Click OK
☻Participants and instructor:
Click on the Microsoft Office Button
Click Close (Saving is optional)
Click on the Microsoft Office Button
Click Open
Click on My Documents
Double click on your folder
Click on “Practice File 4”
Click Open
Use “Practice File 4” along with your instructor to practice in the next section
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Columns
Creating columns is a useful method of separating a document into sections. Columns
are especially useful in creating newsletters and bulletins. They often give a document a
more professional look.
Select the text you would like placed into columns.
Click on the Page Layout tab.
Select Columns
Select one of the Pre-set number of columns
or
Select More Columns
The Columns Dialog Box Opens Up
Select one of the Preset Columns or type in the number of columns desired
Determine if a line between the columns is desired; if so, check the box
If columns of equal width are desired, check equal column width or
If columns of unequal widths are desired, type widths in the width & spacing section Click OK when all choices have been made
☻Participants and instructor:
Select everything in “Practice File 4”
On the Ribbon, click on the Page Layout Tab
In the Page Setup Group, select Columns
Select More Columns
In the Columns Dialog Box, click on Two Columns
Click Line Between
Make sure there is a check in Equal Column width
Click OK
Preset columns
Line between columns
Manual width settings
Columns same width
Type in number of columns
Pre-set columns
More Columns
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Printing A Document
To print the active document, click the Microsoft Office Button
Hover your mouse over Print (do not click)
Three options become available:
Quick Print
Print Preview
Print (Ctrl P)
Selecting Print will open up the Print Dialog box so that you can select the printer,
number of copies, print range, and several other options. After making all the appropriate selections, click OK and the document will be printed to the selected printer.
☻Participants and instructor:
Click on the Microsoft Office Button
Click Print
Click the drop down arrow next to Name to select the printer desired
Under Page Range you can print the entire document, only the current page, or
click on pages and type in the pages desired
Under Number of copies, select the number of copies you need
Leave the check mark on collate
When ready to print, click OK (DO NOT DO THIS NOW)
Quick Print
Quick Print prints one copy of ALL the pages of a document IMMEDIATELY. The print
dialog box DOES NOT pop up. The document is automatically printed to the default printer.
Print Preview
Print Preview is useful in viewing what a document will look like prior to actually printing
the document. When finished viewing the document, you can print from this screen or click Close Print Preview to continue working on the document.
Close Print Preview
Change pages Print PP
Zoom
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☻Participants and instructor:
Click on the Microsoft Office Button
Click Print Preview
Under the Zoom Group, Click 100%
If you have more than one page in your document you could:
o Click Next Page to go to the next page, one page at a time
o Click Previous Page to go back one page at a time
o Click Two Pages to view pages side by side, two at a time
Click Close Print Preview
Help in Microsoft Word
Scrolling your mouse over a command on the ribbon will give a short synopsis of the
command as well as any shortcut keystrokes.
To get detailed help on how to perform a task, click the help button in the upper right
hand corner. To narrow your search, you can use the Table of Contents, Browse
Word Help, or type in a search term. Some of the help items are built into Microsoft Word and other items access Microsoft Office Help Online.
☻Participants and instructor:
Click on the Help Button
Under Browse Word Help
o Click on Saving and Printing
o Click on Printing
o Click on Print a File
o Read the instructions; you can print, if desired
In the blank area to the left of Search
o Type in “Margins”
Type in term
Table of Contents Browse help
Print Table of Contents
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o Click Search
o Click on Change or Set Page Margins
o Scroll down and read the directions
Click on the Table of Contents Icon at the top of the page
o Click on What’s New
o Scroll Down and read
o Click on Page Numbers
o Inserting Page Numbers
o Scroll down and read
Click on Table of Contents
o Click on Getting Help
o Click on Interactive Word 2003 to Word 2007 Command Reference Guide
(online interactive training courses. You need internet access)
o Start the Guide
o It opens up a new window and shows video tutorial
o Can watch short clip, then close the window
Click on Table of Contents
o Click on Getting Help
o Roadmap to Word 2007 training (online interactive training courses. You
need internet access)
When saving ANY Office 2007 file, please make sure to save it as a 97-2003 file. Saving in this format will allow the file to be viewed regardless of the version of Office being utilized.
This document was created and developed by the Instructional Technology Department,
Lafayette Parish School System. Information was adapted with permission from the following source:
Florida Gulf Coast University: (2007). Word 2007 Tutorial Homepage. Retrieved April 1, 2008, from
Florida Gulf Coast University Web site: http://www.fgcu.edu/support/office2007/Word/index.asp