Terms & Conditions

1. The Terms & Conditions are as under:

No tender will be considered if: ‐ a) Received without required documentation or found incomplete;

b) Received later than the date and time fixed for Tender submission;

c) The Tender is unsigned/ unstamped;

d) The Tender is singed/stamped by the unauthorized agent of the Firm/company;

e) The Tender is from a firm which is black listed or in lit igation of some sort with any

Public-Sector Organization;

f) The Tender is received by telephone/telex/fax/telegram;

g) Tenders received without earnest money;

h) In contradiction with the specification given by the CUI;

2. Suppliers, who are on Active Taxpayers List (ATL) of FBR, both GST and Income Tax are eligible to apply.

3. Bidders will have to produce the proof of being a Tax Filer with FBR.

4. Income tax as applicable and announced by the Govt. of Pakistan will be deducted at source.

5. The payment will be made on successful completion of all items and job within 30 days for the item accepted by CUI.

6. No advance payment will be permissible.

7. Earnest money of successful bidder will remain in custody of this office until the complete supply of the material; and

released with a written request on firm/company letterhead.

8. In case, the selected/successful bidder(s) impose any conditions at a later stage; the earnest money will be forfeited

AND/OR will be bar from further work with CUI for a period determined by CUI.

9. Prices should be valid for One Year.

10. Bids should be valid for one year.

11. The prices should be quoted in PKR.

12. In case of any conflict in the price/cost quoted by the bidder; the unit cost quoted by the bidder

will be consider. In case of no mention of GST. The prices/cost will be considered as inclusive of

GST.

13. In case of any holiday is announced by the Govt. OR any unforeseeable circumstances that

prevent the tender from being opened on the date announced (Force Majure Situation), the

tenders will be opened on the very next working day. Timing will remain as mentioned in the

tender notice.

14. In case more than one bidder have quoted same rates for an item; the bidder securing more

items (in terms of cost) will be awarded the specific item.

15. Deadlines will strictly be observed, and penalty will be imposed if deadlines are not met.

16. Any attempt by a bidder to influence in the examination, evaluation, comparison, and post

qualification of the Bids or Contract award decisions may result in the rejection of its bid;

17. CUI shall disqualify any firm(s), if at any stage; it finds that the information submitted, or documents

provided are inaccurate, fake, ambiguous or incomplete.

18. CUI reserves the right to accept or reject any or all tenders at any time as per PPRA Rules.

19. All firms/companies are strongly advised that before submitting their bid, please make the market

surveys, analyze their capability and capacity to make all the required deliverables and within

the timeline. Any excuses or explanation, whatsoever, will not be considered once the work

Order is made. Any excuses for delay of supplies or non-availability of supplies will not be

considered and the earnest money will be confiscated, a ban will be imposed for further

business.

20. Quotation should be strictly as per the BoQ. No changes should be made in the pattern (No Deletion or Addit ion of column/rows). The rates must be quoted as per pattern. The Work Order will be given on item-wise basis to most advantageous bid whose samples are approved/matches CUI samples/standards.

21. The earnest money of the successful bidders will be released after one year or completion of all deliveries as required by CUI in the given year.

22. In case of Tie in price/cost; the item will be awarded to the bidder supplying/winning the most items.

23. The Work Order will be given on item-wise basis to most advantageous bid whose samples are approved/matches CUI samples/standards.

24. In case the successful bidder fails to supply the items within given time, a penalty of 1.0% of the total will be imposed per day up to 10% (Total extra 10 days). If the bidder still fails to supply the delivery beyond the extended days; purchase order would stand cancelled; earnest money will be confiscated AND/OR CUI may impose penalty and/or ban on the firm and CUI may place the order to the next advantageous bid.

25. Any defective/sub-standard item(s) will be replaced by the bidder, free of cost, within one-week time. In case of failure to supply the specific item, CUI will request other supplier to provide the item and the cost of that item will be deducted from the bidder’s earnest money i.e., the firm will be responsible to compensate for CUI losses AND Purchase order would stand cancelled AND/OR earnest money will be forfeited AND/OR CUI may impose penalty and/or ban on the firm.

26. Samples are mandatory where specifically demanded and bid without samples will be considered non-responsive. Quotation for other than the demanded item(s) will not be considered.

27. The sample provided by the bidder will be compared to CUI approved samples. The samples can be seen in the office of the undersigned.

28. Softcopy (In MS-Excel OR MS-Word) of the BoQ will be submitted by the bidder after opening of the bids on the same date.

29.

Schedule of Public Pre-Bid Session:

Purpose of Pre-bid Session:

All potential bidders will be briefed about the quality, brand and make of required items. Samples of items will be shown to bidders, any queries will be answered, and required clarifications will be made for ease of project understanding and bidding. Any necessary technical addition/modification/ deletion of items in Bill of Quantity (BOQ) will become integral part and parcel of tender documents and will be implemented at the time of bidding.

Date, Time and Venue of Pre-bid Meeting:

Pre-bid Meeting will be held on February 11 th, 2021 at 11:30 hrs in Faculty Block-I, G-6 Room, CUI, Park Road, Tarlai Kalan, Islamabad.

Note: All intended bidders may attend pre-bid meeting. No separate/individual invitation will be made in this regards.

Declaration Form(THIS FORM IS TO BE PROVIDED WITH THE BID)

All the terms & conditions have been carefully read and understood and are hereby unconditionally accepted and it is declared that:

I understand that by inserting any condition in my bid consciously or unconsciously will AUTOMATICALLY disqualify me from the bidding process.

All the information furnished by me/us here-in is correct to the best of my knowledge and belief.

I / We have no objection if enquiries are made about the work listed by me/us in the accompanying sheets /annexure.

I / We agree that the decision of committee(s) in selection will be final and binding to me/ us.

I / We have read the instructions appended to the proforma and I/we understand that if any false information in the documents is noticed at a later stage the committee is at liberty to act in a manner it feels deemed fit, which may include Penalty AND/OR forfeited of Earnest Money AND/OR Blacklisting for future tendering with CUI AND/OR Bar from business with CUI for a period as deemed appropriate depending on nature of offence.

Tender No.

Name of Firm/ Company

Year of Establishment

Name of Owner/Authorized agent

Office Address

GST No.

NTN.

Valid Telephone No.

Valid Mobile No.

Valid E-mail (For All Official Correspondence)

Signature & Stamp(Authorized Representative)

Check List (To be filled by Applicants)

This page must be placed on Top of the complete bidding document

Prepare & Submit the Bid in this OrderDetail

Yes

No

ALL Pages are signed and Stamped

Draft of Earnest Money 2% of the total bid

This Check-List on Top

Bid /Quotation/BoQ

Declaration Form

Proof of Registration – GST

Proof of Registration – Income Tax

Latest Print out of FBR ATL (GST)

Latest Print out of FBR ATL (Income Tax)

[Letterhead of the Firm]

Ref No: NTN:

Date: GST:

Stationary Items

SN Items Name Sample Required Qty Brand Unit Price GST Total Cost

1. Air Freshener 300ml(Nos) 75

2. Binder Clip, Medium Size (Pkt) 100

3. Box File (Nos) 450

4. Calculator (Nos) 20

5. Cut Box (Nos) 700

6. Duster Cloth (Nos) 1300

7. Duster White Board (Nos) 400

8. File Flag 100

9. Gum Stick (Nos) 400

10. Hi-Lighter (Nos) 200

11. Log Book 100

12. Packing Tape (Nos) 150

13. Paint Marker 36

14. Paper Ream Colored (Ream of 100 paper) As per sample available 300

15. Paper Ream Imported, A4 Size, 70 grm (Ream of 500 Paper) 2500

16. Petty Cash Register (Nos) 25

17. Post-it-Chit, Size: 3”x3” (Nos) 750

18. Punch Machine Large (Nos) 4

19. Punch Machine Medium (Nos) 150

20. Ring File (Nos) 50

21. Scotch Tape (Nos) 500

22. Separator Set (Sets) 500

23. Stamp Pad (Nos) 100

24. Stapler Machine Large (Nos) 10

25. Stapler Machine Medium (Nos) 250

26. Stapler Pin Large 23/10 (Pkt) 50

27. Stapler Pin Medium 24/6 (Pkt) 1450

28. Steel Scale (Nos) 100

29. Stock Register (Nos) 50

30. Tape Dispenser (Nos) 50

31. Tissue Box (Nos) 700

32. Thumb Pin (Pkt) 25

Grand Total (Rs.)

PRINTING ITEMS

SN Items Name Sample Required Qty Brand Unit Price GST Total Cost

33.Note Pad Size 6”x7.5”, 50 Leaves with COMSATS Logo (as per available sample)

350

34.Medium Size Envelops, size 10”x12”, 80 grm Imported white paper, 3 Spot/special color printing ( As per available sample)

5000

35.Large Size Envelops, size 11”x14”, 80 grm Imported white paper, 3 Spot/special color printing ( As per available sample)

5000

36.Small Size Envelops, size 9”x 4.75”, 80 grm Imported white paper, 3 Spot/special color printing ( As per available sample)

10,000

37.

CUI Blue files (Single Pocket) Lamination, Size, 9.1”x12.5”, 300grm Imported Art Card (File & pocket) 3Spot/Special color printer (as par available sample)

3500

38.

CUI Official yellow Files, Lamination; fitted Clip, size 9.5”x16” 300grm Imported Art Card, 3Spot/Special Color printing ( As per available sample)

8300

39. Letter Head, size A4, 1 packet = 100 pages, (As per available sample 100

packet

Grand Total (Rs.)

Note:

All intended/Potential Bidder should be submitted one sample of each above required Items. Bids without samples will not be considered/entertained.

Signature:

Name:

Contact Information:

Official Stamp: