PowerPoint Presentation

Microsoft Outlook:Tips, Tricks & Getting More DoneSchool of Environmental and Biological SciencesApril 17, 2014Andy Campbell - @ac_andycampbellSEBS ITS - @SEBS_ITS

SEBS ITS - @SEBS_ITS

Microsoft Outlook: Tips, Tricks & Getting More DoneGetting StartedThis presentation will look at a few tips, tricks and efficiencies within Microsoft Outlook mostly for email.

The focus will be on Outlook 2010 & 2013 for Windows Machines.

This is hands-on (for those in the classroom) and questions are welcome at any time.

Resource links for more information/details are located on each slide.

http://office.microsoft.com/en-us/outlook-help/training-courses-for-outlook-2013-HA104032127.aspx

SEBS ITS - @SEBS_ITS

Microsoft Outlook: Tips, Tricks & Getting More DoneKeyboard ShortcutsCtrl+R: reply to emailAlt+R: reply to all in email or switch to the work week calendar viewAlt+W: forward email or switch to the weekly calendar viewCtrl+M: F9 to Send/Receive allAlt+S: Send emailCtrl+G: open the "Go to date" dialog to jump to any date in the calendar

http://www.scrubly.com/blog/how-to-outlook/complete-list-of-keyboard-shortcuts-and-hotkeys-for-outlook-2013/

SEBS ITS - @SEBS_ITS

Microsoft Outlook: Tips, Tricks & Getting More DoneCreate & Use RulesRules can help organize incoming messages flag items as important, move items to specific folders, move others directly to trash and more.http://www.wikihow.com/Manage-Email-Using-Microsoft-Outlook-Ruleshttp://www.eduleadership.org/how-to-use-rules-filters-in-gmail-and-outlook/http://officetwoten.blogspot.com/2009/07/outlook-2010-rules.html

SEBS ITS - @SEBS_ITS

Microsoft Outlook: Tips, Tricks & Getting More DoneUsing Search OperatorsNarrow your search with operators to help find information faster.

Bobby: Items containing bobby, BOBBY, BoBby, or any other combination of uppercase and lowercase letters. Instant Search is not case sensitive.

bobby moore: Items containing both bobby and moore, but not necessarily in that order.

from:"bobby moore: Items sent from bobby moore. Note the use of double quotes so that the search results match the exact phrase within the quotes.

http://office.microsoft.com/en-us/outlook-help/learn-to-narrow-your-search-criteria-for-better-searches-in-outlook-HA010238831.aspx

SEBS ITS - @SEBS_ITS

Microsoft Outlook: Tips, Tricks & Getting More DoneEmail TemplatesCreate email templates for messages that you send frequentlyEasier to do than you may imagine

http://www.ablebits.com/office-addins-blog/2014/02/20/create-email-templates-outlook/

SEBS ITS - @SEBS_ITS

Microsoft Outlook: Tips, Tricks & Getting More DoneSave Time with Quick StepsCreate single-click shortcuts for processes that require a few stepsIn the middle of the home ribbon Takes a few minutes to setup saves time later

http://www.davescomputertips.com/using-quick-steps-with-outlook-2010/

http://4it.com.au/blog/microsoft-office/outlook-2013-microsoft-office/use-quicksteps-automate-outlook-2013/

SEBS ITS - @SEBS_ITS

Microsoft Outlook: Tips, Tricks & Getting More DoneA Few Extra TipsHow to send to Undisclosed Recipients http://email.about.com/od/outlooktips/ss/wt_undiscloseda.htmDelete and address from the Auto-Complete List: http://office.microsoft.com/en-us/outlook-help/delete-a-name-from-the-auto-complete-list-HA010355568.aspxEdit a received message: http://techblog.ginktage.com/2011/07/how-to-edit-the-received-email-in-outlook-2010/Insert a picture into message body, not as an attachment: http://www.ehow.com/how_8445560_insert-outlook-email-part-body.html

SEBS ITS - @SEBS_ITS

Microsoft Outlook: Tips, Tricks & Getting More DoneMore Resource Linkshttp://lifehacker.com/12-tips-and-tricks-to-work-faster-in-microsoft-outlook-1540483009

http://www.pcworld.com/article/2038282/10-tips-for-mastering-microsoft-outlook-2013.html

http://email.about.com/od/outlooktips/tp/popular_tips.-06V.htm

http://www.pcmag.com/article2/0,2817,2418518,00.asp

http://www.groovypost.com/tags/outlook-2013/

SEBS ITS - @SEBS_ITS

Microsoft Outlook: Tips, Tricks & Getting More Done

Thank you!

SEBS ITS - @SEBS_ITS

Microsoft Outlook: Tips, Tricks & Getting More Done