Microsoft ® Outlook 2000 Integrating Outlook with Office Applications.

Microsoft®

Outlook 2000

Integrating Outlook withOffice Applications

©2001 Paradigm Publishing Inc. Outlook Section 6 - 2

Sending E-Mail from Word

Open document in Word and then click E-mail button on Standard toolbar.


Sending Mail from Excel as a Mail Attachment


Creating a Letter

•Select contact to send letter to.

•Click Actions, New Letter to Contact.

•Microsoft Word opens with Letter Wizard Step 1 of 4 dialog box open.


Letter Wizard – Step 2 of 4


Finishing the Letter

•Letter framework appears in the Word editing window.

•The words Type your text here are automatically selected:

•Begin keying body of letter.

•Only press Enter once between paragraphs.

•Use standard editing techniques to insert, delete as required.

•Center the letter vertically on the page:

•Click File, Page Setup, Layout, Vertical alignment.

•Save, print, and then exit Word.


Performing a Mail Merge

•Filter contact list.

•Click Tools.

•Click Mail Merge.

•Change settings as required.

•Click OK.


Merging in Word

Contacts are exported as a temporary mail merge file and Microsoft Word opens. You complete the merge by creating the main document in Word.


Inserting Merge Fields

Merge fields appear in the document as:

<<Full_Name>>


Main Document


Merged Letters


Exporting Contacts to Access

The Import/Export Wizard is used to export data.


Export to a File Step 1

Select which type of file you want to create.



Select Outlook folder containing the data you want to export.



Specify location and file name to store exported data.



Review settings and then click Finish.

Once exporting is started it cannot be canceled.

Process may take a few minutes.


Creating Office Documents

Microsoft ® Outlook 2000 Integrating Outlook with Office Applications.

Documents

Transcript of Microsoft ® Outlook 2000 Integrating Outlook with Office Applications.