Microsoft Office365 cloud update - Fall 2014
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Transcript of Microsoft Office365 cloud update - Fall 2014
Presentation copyright OS-Cubed, Inc. www.os-cubed.com 1
OCTOBER 2014MICROSOFT CLOUD
UPDATENEW LICENSING OPTIONS – THE GOOD AND THE BAD
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OVERVIEW
• MICROSOFT HAS SIGNIFICANTLY UPDATED THEIR CLOUD LICENSING OPTIONS IN FALL OF 2014
• YOU CAN NOW PURCHASE LICENSES THROUGH OPEN LICENSING FOR MOST CLOUD PRODUCTS
• PRICING AND FEATURES HAVE CHANGED SIGNIFICANTLY
• “SMALL BUSINESS” HAS BEEN REDEFINED
• YOU CAN FINALLY MIX AND MATCH BETWEEN THE DIFFERENT LICENSE CATEGORIES
• NEW VERSION OF OFFICE OFFLINE HAS BEEN ADDED
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THE GOODWHAT IS GOOD ABOUT THE NEW LICENSING MODELS
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INCREASED MAX COUNT
• “SMALL BUSINESS” IS NOT UP TO 300 USERS
• “MIDSIZE BUSINESS” IS NO LONGER AVAILABLE TO LICENSE – IT’S BEEN ROLLED INTO SMALL BUSINESS LICENSING
• SMALL BUSINESS LICENSES ARE IN GENERAL LESS EXPENSIVE THAN MID-SIZE BUSINESS OR ENTERPRISE LICENSES
• YOU MAY NOT EXCEED 300 SMALL BUSINESS LICENSES IN ANY ONE BUSINESS.
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MIXING AND MATCHING
• YOU CAN MIX AND MATCH SMALL BUSINESS AND ENTERPRISE LICENSES WITHOUT LIMITS
• IF YOU CURRENTLY HAVE UP TO 300 LICENSES IN YOUR ACCOUNT, YOU CAN LICENSE NEW USERS ON ENTERPRISE, WITHOUT GIVING UP YOUR SMALL BUSINESS LICENSES
• UNLIMITED NUMBER OF LICENSES IN ENTERPRISE
• K1 AND K2 KIOSK LICENSES CAN BE MIXED IN WITH THESE OTHER LICENSES
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1 TERABYTE OF STORAGE
• OFFICE365 ACCOUNTS COME WITH A 1TB ONEDRIVE ACCOUNT. THAT’S RIGHT 1TB PER USER MAILBOX! THAT’S AN UNPRECEDENTED AMOUNT OF STORAGE.
• THIS STORAGE IS IN ADDITION TO SHAREPOINT STORAGE IF YOUR ACCOUNT INCLUDES ACCESS TO SHAREPOINT.
• ONEDRIVE STORAGE IS USER CONTROLLED FOR ACCESS, SHAREPOINT STORAGE IS COMPANY CONTROLLED.
• SHARING CAN ONLY BE TURNED ON OR OFF FOR ALL ONEDRIVE ACCOUNTS – NO GRANULAR PERMISSIONS CONTROLLABLE BY THE ADMINISTRATOR.
• SHAREPOINT SHOULD BE USED FOR CORPORATELY CONTROLLED SHARING.
• TB OF STORAGE IS TIED TO THE MAILBOX – IF YOU DELETE THE MAILBOX, THE STORAGE GOES WITH IT. HAVE A BACKUP IF IMPORTANT DOCS ARE STORED THERE.
Presentation copyright OS-Cubed, Inc. www.os-cubed.com 7
MORE OFFICE OPTIONS
• THERE ARE NOW 4 VERSIONS OF OFFICE AVAILABLE THROUGH OFFICE365
• WEB BASED OFFICE APPS – THESE FUNCTION IN MOST MODERN WEB BROWSERS AND OFFER A LIMITED SET OF FEATURES. BY LIMITED I MEAN BASIC AUTHORING AND EDITING. WORD, POWERPOINT, EXCEL, AND ONENOTE FOR THESE APPS.
• MOBILE APPS – APPLE, ANDROID, WINDOWSPHONE PHONE PRODUCTS – MICROSOFT HAS AN IPHONE, ANDROID AND WINDOWS PHONE COMPATIBLE VERSION OF MOBILE APPS. THESE HAVE SIMILAR CAPABILITIES TO THE WEB PRODUCTS.
• OFFICE PROFESSIONAL OFFLINE – THIS IS A FULL VERSION OF OFFICE THAT RUNS ON A PC OR MAC THAT INCLUDES MS ACCESS.
• OFFICE BUSINESS OFFLINE – THIS IS A FULL VERSION OF OFFICE THAT RUNS ON A PC OR MAC THAT DOES NOT INCLUDE MS ACCESS
• MOBILE INSTALLS DO COUNT AGAINST YOUR 5 LICENSES PER MAILBOX TOTAL
• TYPE OF OFFICE YOU GET IS DEPENDENT ON YOUR LICENSES
Presentation copyright OS-Cubed, Inc. www.os-cubed.com 8
YOU CAN NOW LICENSE OFFICE WITHOUT EMAIL
• MANY ORGANIZATIONS WANT TO TAKE ADVANTAGE OF THE GENEROUS 5 USER LICENSES WITH ONLINE LICENSING BUT DON’T WANT TO MOVE MAIL OR STORE DOCUMENTS IN THE CLOUD
• MICROSOFT NOW HAS 2 VERSIONS OF OFFLINE OFFICE TO LICENSE “OFFICE BUSINESS” DOES NOT INCLUDE MS ACCESS. OFFICE PRO DOES.
• YOU CAN LICENSE JUST OFFICE THROUGH THE ONLINE LICENSING MODEL. THESE LICENSES DO NOT INCLUDE OFFICE365 FEATURES LIKE STORAGE IN THE CLOUD, OR A MICROSOFT MAILBOX.
• THIS IS AN EXCELLENT OFFERING FOR THOSE CONSIDERING AN OFFICE UPDATE BUT HAPPY WITH CURRENT EMAIL PROVIDERS.
Presentation copyright OS-Cubed, Inc. www.os-cubed.com 9
OPEN LICENSING
• YOU CAN NOW BUY YOUR OFFICE365 LICENSES THROUGH OPEN LICENSING FOR ALL BUT K1 AND K2 KIOSK LICENSES.
• THIS MEANS YOU CAN PURCHASE OFFICE365 FROM A VENDOR ON AN OPEN LICENSE AGREEMENT, JUST LIKE YOU ARE USED TO USING FOR MICROSOFT SERVER, CAL AND OTHER LICENSES.
• OPEN LICENSES PROVIDE A SUBSCRIPTION KEY YOU ADD TO YOUR ONLINE ACCOUNT TO ADD ADDITIONAL LICENSES. LICENSES ARE THEN APPLIED NORMALLY TO MAILBOXES.
• YOU CAN MIX AND MATCH LICENSES PURCHASED ON CREDIT CARD AND OPEN LICENSE.
• OPEN LICENSES ARE NOT AUTO RENEWED LIKE CREDIT CARD LICENSES. YOU ARE RESPONSIBLE FOR TRACKING YOUR LICENSE AND RENEWING IT IN TIME TO KEEP IT FROM EXPIRING.
• REMEMBER THAT EXPIRED LICENSES CAUSE:
• OFFICE TO BE UNLICENSED
• EMAIL TO BOUNCE.
• NO FUNCTIONALITY TO SEND NEW EMAILS OR CREATE DOCUMENTS
• EVENTUAL LOSS OF MAILBOX AND FILE STORAGE
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THE BADNEW STUFF THAT’S ANNOYING FROM MICROSOFT
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SMALL BUSINESS FULL OFFICE IS NOW MORE EXPENSIVE
• YOU USED TO BE ABLE TO GET FULL MS OFFICE WITH ACCESS FOR 5 USERS FOR $12.50/MONTH AS A SMALL BUSINESS USER (UP TO 25 LICENSES).
• THE $12.50/MONTH SLOT HAS BEEN REPLACED WITH OFFICE BUSINESS (NO ACCESS).
• THE FULL OFFICE IS NOW $20/MONTH
• CUSTOMERS LICENSED UNDER THE OLD MODEL WILL HAVE ONE MORE YEAR OF GRACE BEFORE BEING FORCED INTO THE NEW PRICING TO RETAIN ACCESS TO MS ACCESS
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MICROSOFT NOT HONORING INITIAL COMMITMENTS TO CLIENTS
• CLIENTS WHO BOUGHT INTO MS OFFICE THINKING THEY WOULD BE PAYING $12.50/MONTH AD INFINITUM FOR ACCESS TO THE FULL OFFICE SUITE ARE IN FOR A RUDE AWAKENING WHEN THEY GO TO RENEW THEIR LICENSES.
• MICROSOFT COMMITTED TO ONE THING THEN CHANGED TO ANOTHER – WHICH FEELS AN AWFUL LOT LIKE BAIT AND SWITCH.
• THE TENET OF CLOUD COMPUTING AND MANAGED SERVICES IS THAT YOU PAY ONE MONTHLY, PREDICTABLE FEE FOR A SPECIFIC BENEFIT. UPPING THE PRICE DEFEATS THIS PURPOSE.
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THE BREAKDOWNPRICING SUMMARY
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OFFICE SMALL BUSINESS (UP TO 300 USERS)
• BUSINESS ESSENTIALS (NO OFFLINE OFFICE, 50GB MAILBOX, 1TB STORAGE, ONLINE OFFICE, SHAREPOINT) - $5/MONTH
• OFFICE365 BUSINESS (NO MAILBOX, 1TB OFFLINE STORAGE, OFFICE SMALL BUSINESS – 5 INSTALLS, NO MS ACCESS, NO SHAREPOINT, NO LYNC) - $8.25/MONTH (NEW)
• OFFICE365 BUSINESS PREMIUM (OFFLINE OFFICE365 BUSINESS, 50GB MAILBOX, 1TB STORAGE, SHAREPOINT, LYNC, ONLINE OFFICE) - $12.50/MONTH (REPLACED)
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OFFICE ENTERPRISE (UNLIMITED USERS)
• OFFICE KIOSK K1 – 2GB MAILBOX, NO OFFLINE STORAGE, NO ACCESS TO SHAREPOINT, NO ONLINE OR OFFLINE OFFICE $2/MONTH
• OFFICE KIOSK K2 – SAME AS K1 PLUS SHAREPOINT ACCESS AND OFFICE ONLINE $4/MONTH
• OFFICE ENTERPRISE E1 – (NO OFFLINE OFFICE, 1TB STORAGE, SHAREPOINT, LYNC, 50GB MAILBOX ETC) - $8/MONTH
• OFFICE ENTERPRISE PROPLUS – (NO MAILBOX, 1TB STORAGE, OFFICE WITH MS ACCESS 5 COPIES, NO ACCESS TO SHAREPOINT, NO LYNC) - $12/MONTH
• OFFICE ENTERPRISE E3 – OFFLINE OFFICE – 5 COPIES WITH MS ACCESS, 50GB MAILBOX, 1TB STORAGE, SHAREPOINT ACCESS, LYNC, YAMMER, ETC. - $20/MONTH
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WHEN DOES THIS TAKE EFFECT
SO IF I’M A NEW OR CURRENT USER – WHEN DO THESE NEW OPTIONS AFFECT ME?
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EXISTING USERS
• IF YOU BUY A NEW LICENSE – YOU CAN CHANGE LICENSE COUNTS ON AN EXISTING LICENSE, BUT CANN’T ADD A NEW CATEGORY FROM THE OLD SYSTEM – NEW LICENSE TYPES MUST BE OF ONE OF THE NEW CATEGORIES ABOVE.
• WHEN YOUR CURRENT LICENSE EXPIRES – YOU MUST SELECT ONE OF THE NEW LICENSE TYPES ON LICENSE EXPIRATION.
• IF YOU WANT TO USE OPEN LICENSING – ONLY THE NEW LICENSES ARE AVAILABLE THROUGH OPEN LICENSING.
Presentation copyright OS-Cubed, Inc. www.os-cubed.com 18
NEW USERS
• IF YOU ARE NEW TO OFFICE 365 THESE NEW LICENSES ARE THE ONLY TYPE YOU CAN PURCHASE
Presentation copyright OS-Cubed, Inc. www.os-cubed.com 19
WHAT IF I NEED HELP
• OS-CUBED IS HERE TO HELP YOU WITH YOUR OFFICE LICENSING AND MIGRATION
• WE ARE EXPERTS AT CLOUD DEPLOYMENT, CLOUD LICENSING, AND MIGRATION SERVICES
• WE HAVE SEVERAL HUNDRED MAILBOXES UNDER MANAGEMENT, AND QUALIFY UNDER MICROSOFT’S SILVER CLOUD PARTNER PROGRAM. WE WERE A MEMBER OF THEIR ELITE CLOUD ACCELERATE PROGRAM WHEN IT WAS BEING USED.
• WE ARE A MS RESELLER PARTNER AND CAN HELP YOU WITH OPEN LICENSES AS WELL
• TO ENQUIRE ABOUT A MIGRATION, LICENSING OR OTHER OFFICE365 QUESTION CALL:585-756-2444 OR EMAIL [email protected]
• OUR WEBSITE – WWW.OS-CUBED.COM
Presentation copyright OS-Cubed, Inc. www.os-cubed.com 20
OS-CUBED INC
• MICROSOFT CLOUD SERVICES INCLUDING OFFICE365 AND AZURE
• MICROSOFT SOFTWARE DEVELOPMENT USING .NET, C#, JAVASCRIPT, AND CSS
• DOTNETNUKE EXPERTS
• MANAGED SERVICES
• SERVER AND APPLICATIONS SERVER SUPPORT
• MEDICAL, MANUFACTURING, RETAIL AND ECOMMERCE VERTICAL MARKET SUPPORT
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OS-CUBED, INC.
• LOCATED AT 274 N. GOODMAN ST, SUITE A401, ROCHESTER, NY 14607
• 585-756-2444
• WWW.OS-CUBED.COM
• BLOG: HTTP://ENTREPRENEUR-BLOG.OS-CUBED.COM
• PARTNERS: MICROSOFT SILVER CLOUD, CISCO, MERAKI, NETGEAR, BUFFALO, HP INC., HP ENTERPRISE, SYMANTEC