Microsoft Dynamics GP 2015 for NfP

Andy Brown - Pre-Sales Manager

Andy Mason - Pre-Sales Consultant

What is Microsoft Dynamics GP?

Mid Market Finance \ ERP system

Originally developed by Great Plains Software

Version 1.0 released February 1993

Purchased by Microsoft April 2001 for $1.1 billion

Current version is GP2015R2

Field Service

What is Microsoft Dynamics GP

Manufacturing

Inventory

Project AccountingPurchasing

Sales

Financials

Administration

Microsoft Dynamics

GP Financials

Flexible & scalable Chart of Accounts

Multiple types of General Ledger account

Multiple financial periods can be opened/closed

Transaction audit trail & drilldown

Comprehensive management reporting (SOFA)

Flexible budgeting

Integrated fixed assets

Multi-currency & revaluation

m-hance VAT Management

Dynamics GP Chart of Accounts

Highly flexible & scalable

Segment structure for ease of reporting

User-defined fields

Multiple budgets can be applied at account level

Multi-currency assigned at account level

Single/multi-company financial reporting

Chart of Accounts - Example using 3 Segments

Full Account Number

Fund Department Account Number

10-100-5000 10Unrestricted Fund 1

100Admin

5000Expenses

10-200-5000 10Unrestricted Fund 1

200IT

5000Expenses

10-300-5000 10Unrestricted Fund 1

300 Fundraising

5000Expenses

20-100-5000 20Restricted Fund 1

100Admin

5000Expenses

20-200-5000 20Restricted Fund 1

200IT

5000Expenses

20-300-5000 20Restricted Fund 1

300Fundraising

5000Expenses

Analytical Accounting

Tool to analyse, interpret and report on financial data

Analyse financial data by the criteria you need

Attach analysis to sales, purchase or general ledger transactions

Non financial information can be recorded

Budgets can be set against analysis dimensions

No need to extend the chart of accounts

Analytical Accounting Example

G/L Account Number Dimension 1 Expense Type

Dimension 2 Event

Dimension 3 Employee ID

10-100-5000 Mileage Event 1 1001

10 = Unrestricted Fund 1 Hotel Event 2 1002

100 = Admin Parking Event 3 1003

5000 = Expenses Airfare Event 4 1004

Train Event 5 1005

In this example one General Ledger account can now contain multiple levels of data analysis

Microsoft Dynamics GP Receivables Management

Transaction drilldown and audit trail to other modules

Multi-currency functionality

Reconciliation routine to the general ledger

E-mail and reprint statements

User defined fields and reporting classes

Multiple reporting options and enquiry windows

Statement routine

Microsoft Dynamics GP

Payables Management

Transaction drilldown and audit trail to other modules

Multi-currency functionality

Reconciliation routine to the general ledger

Payment routine and creation of bank files

E-mail and reprint remittances

User defined fields and reporting classes

Multiple reporting options and enquiry windows

m-hancements

£

m-hance Bank Management

m-hance Expenses Management

m-hance VAT Management

m-hance Purchase Management

£ %

Reporting and BI for Microsoft Dynamics GP

For every organisation there is always a unique requirement….

“

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The Reporting Challenge – What to Consider?

Deployment Method

Audience

Type of Report

Frequency

The Reporting Challenge

Out of the Box

Advanced Reporting / Analysis

Dashboards / Visualisation

Management Reports

The Art of the Possible

Microsoft Dynamics GP Roadmap

GP “Next”GP2013R2 GP 2013+ GP 2015 GP 2015 R2 GP 2016

2014 H1 2014 H2 2015 H2 2016 H12013 2017 +

All in One Doc Viewer

AP Inv Approval

Time Mgmt. App

Automated Provisioning for Azure

Top features requested by customers

HTML browser & multi-device support for Web Client

All in One Doc viewers

Workflow enhancements

Top features requests by customers

Functionality and technology releases

Top features requested by customers

GP 2016 R2

2016 H2

Business Intelligence enhancements

Web Client evolution

Home Page refresh

Top features requested by customers

Web Client Wave Releases

Top Requested Features

RapidStart

Business Analyzer on Win 8

On Azure

Service Based Architecture (SBA)

Top Requested Features

Identity Management V2

Workflow V2

BA on multi-devices

GP Workspace in Office 365

Top Requested Features

Requisition Management

Identity Management V1

Workflow V1

Typical considerations for the NFP sector

ENVIRONMENT On-premise, Cloud

USER ACCESS Permanent, temporary & volunteer, mobility, web deployed, security

CHART OF ACCOUNTS Configurable, scalable, segmented analysis of funds, SORP

REPORTING SOFA/cost/revenue/profit, audience, frequency, deployment

INTEGRATIONS Connecting disparate systems, push and/or pull of data

BUDGETING Flexibility, user defined periods, comparison to actuals

VAT Standard and partial recovery

AUDIT Statutory accounting & audit requirements

EXPENSES Workflow, accessibility for employee & volunteer, VAT calculations

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