Microsoft Campus Agreement

April 5, 2010 meeting

Agenda

• Microsoft Campus Agreement Renewal– Current Solution – An Overview– IUC RFP discussion– Reseller comments and issues– ECAL Uplift– Comments and thoughts

Current Solution

• Campus Agreement Desktop (fac/staff)– Microsoft Office (Mac/Win)– Microsoft OS Upgrades– Core Client Access License– Work-At-Home

• CoreCAL (students)

• Some ECAL (fac/staff)

Current Payment Structure

• Campus Agreement– Fac/Staff are automatically charged back to

departments @ $38.38/FTE– Students are automatically charged back to

departments @ $1.62/FTE

• Select– Units contact SHI on their own to purchase software

on Select

• ECAL– Some departments uplift on their own, some are

uplifted by Site Licensing and required to pay back

IUC RFP Discussion

• Discussion began in late 2009

• Two options initially were offered:– Extend the current agreement 1 year

• Microsoft indicated new contracts would come out• More time to examine the renewal process and get

greater input

– Renew and enter a new agreement• A 10% ERP increase was expected to accompany

renewal

Issues with Extension/Renewal

• Extension:– It is more expensive due to an ECAL cost increase

from SHI– No new contracts appear forthcoming– Select agreements need to be signed anyway– Reseller issues have plagued us

• Renewal:– Pricing still in negotiation– RFP released in March by BGSU prior to input from

all schools

Microsoft Campus Agreement

• IUC has received responses to a reseller RFP for all Higher Education in Ohio

• Four responses, including our current vendor, SHI

• Responses look promising in terms of cost, but costs are still in negotiation

• Microsoft CA (several levels/options) and Select are RFP’d for

Microsoft Reseller: SHI

• Seeking both positive and negative experiences

• Seeking general issues, ways to improve

• If SHI won the bid from the IUC, what contract requirements would help improve the situation?

Site License Advisory Team Comments

• Response time is a serious issue for quotes and PO's

• Incorrect products are delivered• TechNet Administration results in lost money

and inabilities to activate• SHI E-Store is an issue (navigation, location of

products)• OSU's E-stores works well, though.• Downloading of software would be greatly

helpful.

ECAL: What is it?

• Enterprise Client Access License• A Client Access License enables you to connect

devices or user accounts to Microsoft Servers. • An addition to the CoreCAL we are currently

licensed for• Roughly 46% of the University is currently

uplifted to ECAL– MedCenter, FCOB, Grad School, Optometry, Law,

CSE, Human Ecology and Education, Newark Campus

CoreCAL vs. ECALCoreCAL

• Microsoft Windows Server CAL• Microsoft System Management

Server CAL• Microsoft Exchange Server

Standard CAL• Microsoft Office SharePoint

Server Standard CAL

EnterpriseCAL• All CoreCAL Suite licenses, plus:

– Microsoft Exchange Server Enterprise CAL

– Microsoft Office SharePoint Server Enterprise CAL

– Microsoft Communications Server Standard CAL

– Microsoft Communications Server Enterprise CAL

– Microsoft Windows Rights Management Services CAL

– Microsoft Forefront Security Suite– Microsoft Operations Manager

Desktop Operations Management License (OML)

Specifically ECAL adds these functions:

• Direct push mobile e-mail

• Unified messaging• E-mail archiving• Virus/spam protection• Records management• Web content

management

• Enterprise search• Web forms• Instant messaging

and presence• Video conferencing• Document rights

management• Proactive desktop

monitoring

Comments/Thoughts

1) What can I do for you as your advocate to the IUC?

2) What products would you like information on?

3) Does ECAL appeal to you or your area?