MICROSOFT ACCESS 2010With your host: Daniel McAllister

Module 7: Automating Access Databases • Create Macros

– There’s no Macro Recorder, as in Word or Excel– Instead, you build a “Script” from available Actions

• Actions often have “Action Arguments” that further refine the Action

• We’ll see several different ways to trigger our macros– By running it from the Editor window– By double-clicking the macro’s name in the (left side) Navigation Pane– By clicking a Command-Button– By opening or closing a form– By typing some magic words into a field– By opening this database-file (this macro must be named “AutoExec”)

Module 8: DB Maintenance and Deployment

• Startup Options• Introduction to VBA concepts and terminology • Compact and repair databases • Using hyperlinks in an Access database • Record locking• Create switchboard-forms (2 ways)– By Command-buttons– By the “Switchboard Manager”

Macro Actions we are usingAction Result

MessageBox Displays information to our user and waits for them to click an [OK]-button

OpenForm You can control what the user can do with the records in this form

Maximize Maximizes all windows except MsgBoxes

Restore Un-maximizes all windows

Close Closes the current object, but you could use it to close other open objects as well

MoveSizeWindow Controls placement of the upper-left corner of a window as well as the height and width of the window

SetValue Enter pre-defined data in a pre-defined spot

The SQL Where-clause

• On the left side of the equals-sign we put the name of the shared field in the form that’s being opened (called) by the button– The field name will have square brackets around

• On the right side we need the “fully qualified path” to the shared field in the form that has the button that we are clicking