Michigan City Parks and Recreation Departmentmichigancityparks.com/files/20154thquarter.pdfPage 1 of...

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Michigan City Parks and Recreation Department 2015 4th Quarter Report

October 1, 2015 through December 31, 2015

Administrative Report

Rentals & Revenue Note: Rental revenue is money collected during the current quarter and may be paid well in advance of the rental date. Number of rentals reflects the actual number of rentals during the quarter.

Krueger Memorial Hall Rentals & Revenue

NOTE: To better reflect the usage of the Memorial Hall we are including all reservations where the fees have been waived such as Summer Festival events, Mayor’s meetings, etc. The 4th quarter rentals included 3 functions where the fees were waived and 14 paid reservations. There were 12 blocked/do not rent days. There were 8 Ballroom Dance classes this quarter.

Michigan City Senior Center Rentals & Revenue

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NOTE: To better reflect the usage of the Senior Center we are including all reservations where the fees have been waived such as Summer Festival events, Mayor’s meetings, etc. The 4th quarter rentals included no functions where the fees were waived and 8 paid reservations. There were also 24 blocked/do not rent days along with 3 Summer Festival events.

Washington Park Facility Rentals The following facilities are not rented during the 4th quarter but are available for use by the public on a first come, first serve basis at no charge:

Beach Weddings Guy Foreman Bicentennial Amphitheater Old Bandstand/Gazebo Millennium Plaza Washington Park Picnic Shelters

Events Sat-Sun- Oct 10-11 Oktoberfest at the Senior Center Saturday –Oct 24 Boo at the Zoo Saturday – Dec 5 Official Lighting of the Festival of Holiday Lights

Grant Status Report

- Hansen Park ADA Kayak Launch System and Route IDNR Lake Michigan Coastal Program Grant

Grant amount $44,715 City cash match $32,303 In-kind services match $13,595 12/08/15 Final report and request for reimbursement filed with DNR 12/14/15 Received the Indiana Bicentennial Legacy Project

endorsement from the Indiana Bicentennial Commission

- Fedder’s Alley Secondary Dune Habitat Restoration IDNR Lake Michigan Coastal Program Grant

Grant amount $20,000 City cash match $25,000 In progress, final inspection April 2016

- Winding Creek Cove Best Management Practices Demonstration Project – Phase I

Storm Water Management Great Lakes Restoration Initiative Grant through the Alliance for the Great

Lakes Grant amount $15,800 Project was completed in November

- Winding Creek Cove Best Management Practices Demonstration Project – Phase II -

Bank Stabilization Applied for IDNR Lake Michigan Coastal Program Grant

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- 2016 Beach Act Grant through The Indiana Department of Environmental

Management (IDEM), funded through the United States Environmental Protection Agency (EPA), in the amount of $19,888 for monitoring and notification activities for the 2016 season.

Water testing will be performed by the Sanitary District of Michigan City.

Trail Status Report - Singing Sands Trail Phase I West

Design and engineering completed by Butler, Fairman and Seufert ROW acquisition in progress Construction was moved by INDOT to 2nd quarter 2017 Singing Sands Funding (Designation No. 0301165)

INDOT TE Grant Awarded in 2003 in the amount of $ 950,000

INDOT TE Grant Awarded in 2008 in the amount of $ 800,000

INDOT TE Grant Awarded in 2011 in the amount of $ 220,000 $1,970,000

- Singing Sands Trail Phase II (Designation No. 1500324)

INDOT STP Group II Funds Awarded in 2015 in the amount of $1,831,238

Design and engineering contract to be awarded 1st quarter of 2016

Recreation Department Report

Leagues: October – December

SPORTS LEAGUE 2014 2015 VARIANCE 2014

REVENUE 2015

REVENUE VARIANCE

Coed Volleyball 13 6 0 $5,200 $2,000 ($3,200)

Women’s Volleyball 15 14 0 $6,000 $5,600 ($400)

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Events SBI World Championships

The week of November 9th, I attended the SBI World Championships in Key West, FL. A group of us, including Mayor Meer, traveled to Key West in hopes of marketing Michigan City and promoting the boat races that take place in August every year. It was a good trip and we heard a lot of positive feedback about our venue and events associated with the race. The end goal is to help grow our event with more boats and spectators.

Senior Center Report

Membership

4th Quarter 2014 2015 Variance

Members 1,933 1,867 (66)

Men 0 0 0

Women 1 1 0

Other 0 0 0

New Members 55 69 14

Volunteer Hours

Senior Center 2,012 1,878 (134)

Attendance

Events 5,393 5,380 (13)

Day Trips 58 116 58

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Programs and Events

October 5 Flu shots through the VNA were held here at the Senior Center and less than 100 people were served. Numbers continue to drop due to the large number of clinics that have sprung up throughout the region.

October 6 An experimental dance class began but was cancelled after only one session. Members did not want to do interpretive dance.

October 7 24 seniors headed out to see “October Sky” at the Marriott Theatre in Lincolnshire, IL; trip facilitated by First Travel

October 8 The 3rd annual Harvest Ball was held here with about 250 people in attendance. The Mayor as well as several city employees were in attendance as “celebrity” guests to dance with our widowed ladies.

October 10 & 11 The Senior Center hosted the 9th annual authentic Oktoberfest. Over 500 people, including many Senior Center members enjoyed this festivity.

Oct 11-17 51 seniors left for a week long trip to New Orleans, LA. This trip was facilitated by First Travel.

October 19 Popcorn & A Movie featured “The 2nd Best Exotic Marigold Hotel” to a crowd of about 20

October 22 Our Trivia Challenge hosted 10 teams and fun was had by all October 23 Opera 101 class, headed by Dan Sollors, (who spent his entire career behind

the scenes of the opera) was presented October 24 The Exchange Club held their twice annual raffle and was sold out October 27 Coffee with the Mayor had about 15 people in attendance October 27 Our first Soup Day of the season (creamy chicken noodle) was sold out November We once again participated in the Carson’s Community Day Sale in which we

sold coupon booklets for $5 and all profits went to the Senior Center November 5 A bus load of 41 seniors headed out to Marriott Theatre in Lincolnshire, IL to

see “Elf” through First Travel November 12 Thanksgiving dinner was a success, serving 240 people who might not

otherwise have had the chance to enjoy a home cooked holiday meal November 18 Soup Day was held with over 40 people enjoying the homemade vegetable beef

soup November 23 Popcorn & A Movie, sponsored by Life Care Center of Michigan City, featured

the film “Black or White” this month and about 20 people attended not only enjoying a free movie but also free popcorn!

November 24 Coffee with the Mayor was held to a full house once again. Our seniors really appreciate this opportunity to speak with those who make things happen in our community.

December 5 Festival of Lights was held at the Senior Center. It featured free hot chocolate & cookies, pictures with zoo characters, horse and wagon rides, and the lighting of the park.

December 11 The annual Christmas party potluck was a big success with over 60 participants December 14 Our Firecracker Fillies chapter of the Red Hat Society held their 12th annual

Christmas party, a catered affair. An afternoon of fun, games and prizes for all followed the luncheon. This year in lieu of a gift exchange, each participant

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was asked to bring non-perishable items for the Salvation Army. They filled more than 8 boxes with food for the less fortunate.

December 17 Soup Day featured chicken & drop dumpling soup. December 22 Popcorn & A Movie, sponsored by Life Care Center of Michigan City, featured

the film “Elf” this month and about 15 people attended

Marketing - Press releases - Renewal of contract with LPCCVB for their Visitors Guide 2016 - Renewal of ads for Park Department & Zoo in LPCCVB Visitors Guide 2016

Challenges - To encourage existing members to take advantage of the events that we offer to give

them the most enjoyment out of their membership

2016 Goals - To continue to add exciting programs that will encourage seniors to maintain a

healthy, active lifestyle - To maintain the number of rentals of the facility to provide continuous, reliable

funding through the use of the non-reverting fund for maintenance of the facility - To continue to provide marketing support to the Parks & Recreation Department

Park Maintenance Report

Fabricated, welded, and installed wolf doors at zoo Constructed a train depot and tarped the train at the zoo for winter storage Street Department assisted with leaves Sanitation assisted with electrical hook ups for Holiday Lights Fire Department donated 16 hours to stringing lights Hours for leaf cleanup were extremely high due to the unusually warm temperatures

WORK PROCESS (quantity) 1st 2nd 3rd 4th 2015

BANQUET TABLES Delivered/Picked Up 25 20 40 0 85

BARRICADES Setup/Remove 20 60 110 24 214

BOLLARD Replacement/Installation 0 0 0 0 0

GARBAGE CANS Delivered/Picked Up 15 151 290 30 486

GARBAGE Collect and Dispose of (yards) 60 150 500 100 810

ICE RINK Labor Hours 375 0 0 41 416

MOVIE SCREEN Setup/Remove 0 1 4 0 5

PICNIC TABLES Delivered/Picked Up 30 250 700 100 1,080

RISERS Delivered/Picked Up 0 0 0 0 0

SNOW FENCE Installation/Removal (linear feet) 0 2,500 5,500 0 8,000

TENT Installation (10' x 20') 0 3 8 4 15

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MOWING (per hour) 1st 2nd 3rd 4th 2015

Adams Park 0 40 60 6 106

Barker Mansion (began 06/30/15) 0 12 36 2 50

Canada Park 0 20 11 1 32

Carroll Avenue & Michigan Blvd 0 20 32 5 57

City Hall (began in 2012) 0 24 45 25 94

Emily Street (at Hansen Park) 0 18 0 0 18

Gardena Park 0 90 87 16 193

Hansen Park 0 30 38 2 70

Henry Lake 0 34 0 0 34

Jernegan's Hill 0 10 20 2 32

Joe Hawkins Memorial Park 0 13 15 1 29

Krueger Memorial Park 0 48 35 8 91

Millennium Plaza and Old Lighthouse Museum 0 20 45 6 71

Oak Hills Park 0 22 16 1 39

Police Department (began in 2012) 0 26 45 12 83

Pullman Park 0 80 57 5 142

Ridgeland Park 0 15 27 0 42

Ruby Woods 0 8 8 2 18

Tall Timbers 0 25 28 3 56

Walker Street Park 5 14 25 3 47

Washington Park 0 316 395 28 739

Water Tower Park 16 75 42 6 139

Westcott Park (began in 2012) 0 38 46 3 87

Winding Creek Cove 0 20 24 0 44

TOTAL 21 1,018 1,137 140 2,313

HOLIDAY LIGHTS 1st 2nd 3rd 4th 2015

Repairs - Labor Hours 85 0 0 625 710

Installation - Labor Hours 0 0 0 1,200 1,200

Electric Installation - Labor Hours 0 0 0 300 300

Breakdown - Labor Hours 380 0 0 0 380

TOTAL 465 0 0 2,125 2,590

TRAILS UPKEEP (clearing, snow removal, inspection) - Labor Hours 1st 2nd 3rd 4th 2015



Karwick Nature Park 5 15 9 6 35

Memorial Hall 15 0 0 12 27


Patriot Park 0 0 44 0 44

Winding Creek Cove 15 10 0 16 41

TOTAL 155 25 53 36 269

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LEAVES 1st 2nd 3rd 4th 2015

Adams Park 0 0 0 0 0

Canada Park 0 0 0 24 24

City Hall (began in 2012) 0 5 0 40 45

Emily Street 0 0 0 0 0



Henry Lake 0 0 0 0 0

Jernegan's Hill 0 0 0 0 0

Joe Hawkins Memorial Park 0 0 0 20 20

Krueger Memorial Park 0 15 0 30 45

Millennium Plaza and Old Lighthouse Museum 0 0 0 0 0

Oak Hills Park 0 20 0 60 80

Patriot Park 0 0 0 0 0

Ridgeland Park 0 0 0 16 16


Tall Timbers 0 15 0 24 39

Walker Street Park 0 5 0 48 53

Washington Park 0 0 0 16 16

Water Tower Park 0 25 0 192 217

Westcott Park (began in 2012) 0 4 0 0 4

TOTAL 0 139 0 854 993

SAND REMOVAL 1st 2nd 3rd 4th 2015

Clean up and removal 64

Build berm for winter 80

Level berm for spring 0

Michigan City Municipal Golf Course

Course Maintenance

Due to the excellent weather we experienced during the past several months, the

maintenance staff continued to provide somewhat “normal” maintenance activities. It

became necessary to mow the putting greens, tees and fairways throughout the month of

December.

Special Projects

Gariup Construction started mobilizing their equipment and supplies for the Culvert and

Water Control Structure Replacement Project

With the assistance of City Forester Frank Seilheimer, we received (2) bids for the tree

removal project. Both bids came in “under” the available funding amount. The Park

Board is expected to award the contract at their 1/6/16 meeting.

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Irrigation

The North Course irrigation system was winterized on 11/16/15

The South Course irrigation system was winterized on 11/17/15 and 11/18/15

Both pump stations were winterized on 11/19/15

Weather

We experienced exceptionally good weather during the late fall months. After receiving

the first measurable snowfall of the season on November 21st, temperatures increased

nicely. We had many players enjoying our facility even after the Christmas holiday.

Golf Pro Report

Revenue Courses

North Course 2014 2015 Var $ Var %

NC Cart Rental 1,653 2,485 832 50%

NC Green Fees 2,301 4,262 1,961 85%

NC League Fees 0 60 60 100%

NC Outing Carts 0 0 0 0%

NC Outing Green Fees

0 0 0 0%

NC Member Outing 0 0 0 100%

NC Pull Cart 44 145 101 230%

NC TOTAL 3,998 6,952 2,954 74%

South Course 2014 2015 Var $ Var %

SC Cart Rental 8,499 11,514 3,015 35%

SC Green Fees 12,299 18,000 5,701 46%

SC League Fees 0 325 325 100%

SC Misc. 73 170 97 147%

SC Outing Carts 0 0 0 0%

SC Outing Green Fees 0 0 0 0%

SC Member Outing 6,453 7,685 1,232 19%

SC Pull Carts 68 20 (48) -71%

SC TOTAL 27,392 37,714 10,322 38%

GRAND TOTAL 31,390 44,666 13,276 42%

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Concession

Item 2014 2015 Var $ Var %

Candy 277 417 140 51%

Chips/Crackers 147 182 35 24%

Food 569 684 115 20%

Gatorade 258 524 266 103%

Bottled Water 122 187 65 53%

Coffee 44 50 6 14%

Fountain Drink 14 0 (14) -100%

Bottled Pop 275 404 129 47%

Orange/Apple Juice 28 46 18 64%

Ice Cream 21 37 16 76%

Alcohol 1,894 2,368 474 25%

CONCESSION TOTAL 3,649 4,899 1,250 35%

Rounds Played

North 2014 2015 Var $ Var %

4th Qtr 293 549 256 87%

South

4th Qtr 1,943 2,655 712 37%

Rounds Booked through Golf Now

Rounds Booked 2014 2015 Var

Rounds 11 33 22

Revenue 292 907 615

Average per round 26.55 27.48 0.93

- There were 90 Golf Now trade times booked at $0 for the 4th Quarter in 2014 - There were 167 Golf Now trade times booked at $0 for the 4th Quarter in 2015

Season Passes/Cart Packages

Season Pass 2014 2015 Var

Number Sold 110 119 9

Revenue 38,801 40,275 1,474

10-Ride Cart Pass 2014 2015 Var

Number Sold 1 4 3

Revenue 150 600 450

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Unlimited Cart Pass 2014 2015 Var

Number Sold 2 2 0

Revenue 1,200 1,200 0

Hus/Wife Cart Pass 2014 2015 Var

Number Sold 1 0 (1)

Revenue 800 0 (800)

Gift Certificates

Gift Certificates 2014 2015 Var

Number Sold 10 20 10

Revenue 595 1,218 623

Washington Park Zoo Report

Special Events

October

Held our annual Boo at the Zoo with 36 vendors and about 3,100 guests, it was the largest Halloween event ever held at the zoo which was amazing considering the rainy weather and the bridge being closed.

November Zoo Director and two staff members attended the Michigan City Exchange

Club meeting with some animals to give them an update on the zoo projects The Zoo Society hosted an open house for future society board members Gift shop manager attended three gift shows to purchase items for 2016

December We hosted a mascot photo booth at the annual Festival of Holiday Lights event at the

Senior Center and entered a float in the Snowflake Parade

Set up holiday lights in the zoo

Participated as entertainment for the annual MCPD “Shop with a Cop” event

Revenue 2015 Membership Revenue $6,575

Attendance 2014 2015 Var

Visitors 2,713 2,509 (204)

Revenue 9,554 12,181 2,627

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Treehouse Gift Shop 2014 2015 Var

Revenue 3,885 5,102 1,217

Safari Train Ride 2014 2015 Var

Rides 143 0 (143)

Revenue 429 0 (429)

Aviary Feed Sticks 2014 2015 Var

Number Sold 412 201 (211)

Revenue 412 201 (211)

Red Barn Feed Machines 2014 2015 Var

Number Sold 1,640 1,160 (480)

Revenue 410 290 (120)

Peacock Café 2014 2015 Var

Revenue 1,447 1,657 210

Capital Improvements and General Updates

October

Finished the construction work on the covered train bridge tunnel/storage area

Planted large pine trees in the wolf yard and ornamental grasses in the aviary- all donated from McKinley nursey in Mishawaka

Wolf Barn doors and pulleys installed

Cleared the storage loft and built storage shelves

Sorted and decluttered tool room area

Heaters installed in the zebra barn – Stanley Electric

Heater and light fixture installed in the wolf building- Stanley Electric

Outlet installed in the Discovery Center – Stanley Electric

November Created two heated zebu huts for Red Barn Enrichment logs brought into the wolf enclosure JB West installed a new shingled roof, 3 new skylights, metal exhibit roof and new

soffits to the porcupine exhibit

December Fence Master installed an addition in the wolf fence over the back WPA wall LaPorte Seamless Gutter installed gutters on to the keeper breakroom to prevent

ice falling onto the new public drinking fountains Public restrooms were repainted Zoo staff installed tree guards in the wolf yard to prevent them for eating the tree

bark

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Animal Acquisitions/Dispositions

October

Acquired Green Iguana Donated

Acquired Peacock Purchased

Acquired 142 parakeets Purchased

Acquired 2 Bataman Chickens Donated

Transferred 3 American Alligators Loan only

Transferred Bengal Tiger Donation

Transferred Bengal Tiger Loan only

Death Moulcaan Cockatoo Euthanized due to neuroglial parasite issue

Death Sulphur Crested Cockatoo Euthanized due to neuroglial parasite issue

Death Parakeet Necropsy showed blood in liver

Death Ferret Cancer

Death Gila Monster Cancer

Death Cattle Egret Punctured throat ate a stick

November

Acquired 2 peafowl 1.1 Purchased

Acquired Fennec Fox 0.1 Purchased

Death Skunk Ruptured bladder

December

Birth 2 Golden Handed Tamarins ---------

Transfer out White Rabbit Drop off at zoo relocated to rescue group in South Bend

Acquired 1 Chinchilla Rabbit Donated

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