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Michael Georgiopoulos
Based on original slides from “Creating Professional Posters”,a presentation of FSU College of Medicine
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Purpose• Your poster will be used to showcase your
research work follows:
During the YES Symposium/SURE poster presentation On our website.
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Create posters that are
• Attractive
• Readable
• Professional looking
• Display rules of consistency
• Effectively convey idea, messages, etc.
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Plan • Size: 48” x 36” portrait• Text content: project description, analysis of results, etc.• Images and graphics: tables, diagrams, plots, schematics
Assemble• In MS Publisher
Use of MS Publisher is mandatory to ensure uniformity in final posters. You will be provided with a template poster (*.pub file)
• Proof and Edit Interact with your mentor(s)
Submit for printing• Coordinate with your mentor(s) about due dates of intermediate
draft versions• The final draft of the poster (a *.pub as well as a PDF version)
will be due one week before SURE
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Research paper• Background• Hypothesis• Methods/Materials• Results• Conclusions• Discussion/Future
research• References
Trick• Draw from previous
PowerPoint presentations or create a new one to help you appropriately compile your material.
• Convey your message• Sequenced logically• Use to copy and paste
words, charts, images into poster
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20% Text, 40% Graphics, 40% Empty Space
Text20%
Space40% Graphics
40%
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Put details in a Handout
A handout can be a printed copy of• Your Technical Report• A smaller version of poster• A brochure
Think about where you can put them
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Photographs: Resolution• 72 DPI computer screen (too low)• 150-300+ DPI print• Find original digital pictures 1+ M pixels• Scan at 600+ DPI
Charts and Graphs• What data can be best illustrated?• Use existing MATLAB/Excel graphs, plots
and tables
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Avoid sensory overload – too much information on one chart
Avoid artistry gone wrong – while 3D is pretty, it is hard to interpret
Avoid distortion – adjusting scale to give appearance of greater effect
Avoid huge tables of rawdata
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Pick 2-3 fonts. Use the same Font for all… (size, color, capitalization, alignment) • Headings (i.e. 60 pt Goody Old Style, Bold,
Shadowed, Garnet, Centered)• Body Text (i.e. 32 pt Verdana, Black, Left
justified)• Labels (i.e. 20 pt Arial, black, centered)
Pick two or three colors, use throughout poster
MS Publisher can set a font & color theme automatically
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Keep shading same (color and fade)
Keep borders same (color, style and thickness)
Keep objects (text boxes, headings) aligned to guidelines (vertically and horizontally)
Keep margins and gutters consistent
Keep line spacing consistent, adjust for readability
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Title banner read from 20 ft
Body text read from 6 ft
Suggested font sizes (depends on font)• Title of poster 96-120 pt• Author(s) and institution 60-72 pt• Headings 60-72 pt• Body Text 32-48 pt• Labels 20-32 pt
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ALL CAPS
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No solid dark color backgrounds• Use white or gradient of light color
Compensate with decorative graphics, small areas of solid color
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Actual posters presented at AAMC, STFM and SGEA
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Arrange Menu > Layout Guides
# columns Spacing = gutters Add horizontal lines
Arrange>Ruler guides
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Publisher
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Text boxesTablesWord ArtImagesLinesArrowsCirclesRectanglesAutoShapesDesign Gallery
Fill ColorLine ColorText ColorLine SizeLine TypeArrow TypeShadow Style 3D Style
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Use bulleted lists if possible
Align text boxes with guidelines
Indent first line of paragraphs
Keep font size as large as possible, but be consistant
Edit ruthlessly -- there is always too much text
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Centering Vertically Right click on Text Box Pick Format TextBox Choose Text Box tab Under Vertical
alignment pick Middle
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ResultsResultsResultsResults
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Graphics File Formats: • .gif (clip art) • .jpg (photos)• .tif (scalable)
Propriatary Formats• .psp• .psd
Resolution DPI: • Web (72 dpi)• vs Print (300 dpi)
# Colors • Gif 256• Jpg 16 million
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Vector vs. Raster Graphics• Raster Graphics contain pixel-related information and
describe an image as a collection of pixels.• Vector Graphics describe an image as objects, which are
defined via attributes and models (typically, equations).
Advantages• Vector Graphics can be rescaled/resized without
“pixelation”, which results when trying to resize a Raster Graphics image. “Pixelation” occurs due to the interpolation of pixel colors, while re-sampling the image.
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Important Note• Create/save images in Vector Graphics based format. Examples are
diagrams, charts, plots, etc.• When this is not possible, only then use raster based graphics
formats. Examples are photos and scanned images.
Some of these formats• EMF: Windows Enhanced Meta-File• WMF: Windows Meta-File• CGM: Computer Graphics Meta-File• EPS: Encapsulated PostScript• SVG: Scalable Vector Graphics
MS Publisher supports all but SVG.
Use InkScape (free software) or MS Visio to create vector graphics.
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Maintain Aspect Ratio (Shift-Corners) Do not distort photographs
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Grab Here and drag
Not Here
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Crop to fit space. Do Not Distort Picture. Put a border around photos.
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Right click on image
Select Format Object
Set size
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Align top (bottom, middle, left, right, center)
Distribute horizontally or vertically Publisher – Arrange> Align or Distribute
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Example of align top, distribute horizontally
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Shape Atributes:Fill ColorLine ColorLine StyleDash Style
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Fill colors (256 or 1M) Transparency Fill Effects (1 or 2 color)
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Send to Back Bring to Front Bring Forward Send Backward PPT - Draw Menu Pub – Arrange Right-click object Suggestion: don’t put text on top of
pictures
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Multiple objects like picture and label Moved or resized more easily Select all objects
• Hold down SHIFT• Click on all objects to select
Publisher will put up Group Icon to click PPT – Draw > Group Right click on object
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Publisher only. PPT get text box properties.
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Keep overall look in mind Work zoomed in Pub – zoom to selected area
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Important points
• Make sure that all fonts you have used are embedded in your PUB file
How to: Go to Tools|Commercial Printing Tools|Fonts and check “Embed TrueType fonts when saving publication”.
• Use the “File|Pack and Go|Take ot Commercial Printing Service” feature to create a bundle of your poster and its elements.
• Include in the bundle a PDF version of the poster.
• If the bundle is larger than 2MB, use WinRAR to segmented into parts., so that you can upload it to Moodle.
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Thank you for your attention…
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