Merx Electronic Tendering Suite
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Transcript of Merx Electronic Tendering Suite
Canada’s leading e-tendering service
The MERXElectronic Tendering Suite
Overview Presentation
Canada’s leading e-tendering service
www.merx.com
Background & History
MERX has over 10 years of experience meeting the complex tendering needs of organizations including:
The Canadian Federal Government & many Canadian Provinces
Large Crown and Private Sector corporations Municipalities, Academic, Social and Healthcare
institutions
Canada’s leading e-tendering service
www.merx.com
Background & History MERX is Canada’s largest electronic tendering service and a
global leader in the development of electronic tendering technology.
Every day, tens of millions of dollars in goods and services tenders as well as construction related projects are posted on MERX by the Canadian federal government, many provincial governments, hundreds of other public organizations and many of Canada’s largest private and Crown corporations.
As a result, over 50,000 suppliers and contractors of all sizes rely on MERX every day as the most cost effective way for them to grow their business. They use MERX to find new business opportunities, gain marketplace intelligence and develop other business relationships.
Canada’s leading e-tendering service
www.merx.com
Tendering - Business IssuesStrategic
Management requires visibility and reporting throughout the process including reliable audit trails
Transparency, fairness and efficiency is critical
Value for money must be demonstrated by receiving quality, competitive bids
External service providers require oversight to ensure procurement policies are being met
Practical Project advertising, document
reproduction and distribution costs are climbing
Addendum notification, delivery and tracking is time consuming
Finding and evaluating new qualified vendors is critical
Available internal resources are either at or beyond capacity due to growing portfolio or fiscal restraints
Canada’s leading e-tendering service
www.merx.com
MERX E-Tendering Suite
• Distribute & track documents, drawings & any addenda
• Electronic Plans Room
• Open or “By Invitation” tendering
• Pre-qualify or attract new vendors by reaching the MERX 50,000+ supplier database
• Bid Receiving Unit for electronic tracking of paper submissions
• Support for Public Openings• Electronic Bid Submission &
Receipt
ADVERTISE THEPROJECT
MANAGE TENDER DOCUMENTS
MANAGESUPPLIERS
MANAGE BID RECEIPT
• Master vendor list management for invited tenders
• Manage supplier attributes• Supplier intent• Awards notification
MERX ENTERPRISE REPORTING (for project managers, buyers, service providers & executives)
Audit trail of the entire process Document Tracking Contractor/Supplier Statistics
Canada’s leading e-tendering service
www.merx.com
The MERX Enterprise Solution
A Fully Integrated End-to-End Tendering Solution Buyer controls the business process and document
management
Tender “by invitation” or open to the MERX
50,000+ supplier database
Project managers, buyers & management all gain
visibility and reporting on the entire process
Full support for distribution of Drawings & Specifications
Canada’s leading e-tendering service
www.merx.com
The MERX Enterprise Solution
A Fully Integrated End-to-End Tendering Solution Fully detailed tracking and reporting at both the
supplier & document levels
Electronic Plans Room and Scanning services available
Publish contract award notifications
Canada’s leading e-tendering service
www.merx.com
MERX Enterprise Service - Advanced Features
Feature Benefit Open or invited
tendering- Can be used to create Vendors of Record or to identify vendors for other projects that require prequalification
Master Lists - Easy way to manage prequalified suppliers
Intent to Bid - Advance indicator of number of potential bidders
NDA - Control access to secure or sensitive information
Mandatory Requirements
- Ensure potential bid winner is eligible to win
Canada’s leading e-tendering service
www.merx.com
MERX Enterprise Service - Advanced Features
Feature Benefit Electronic Bid
Submission (EBS)- Reduces or eliminates paper use- Shortens turnaround times for buyers and suppliers
- Creates full audit trail
Bid Receiving Unit - Consolidates the receipt of paper or electronic bid receipt into one location for management and reporting purposes
Supplier Attributes - Helps maintain up-to-date information on WSIB, bonding or other supplier information necessary to ensure compliance
Advanced Reporting - Provides complete visibility for buyers, managers and executives
- Custom query and report generation on request
* not available in MERX Public Tenders
Canada’s leading e-tendering service
www.merx.com
MERX Enterprise ServiceAdvanced Features for Construction Related Projects
Feature Benefit Electronic
Distribution of Construction Drawings & Specifications (EDCDS)
- Automated way to manage large numbers of drawings and specs typically found in a construction project while maintaining the directory and file structure they were created in
Virtual Plans Room - Allows suppliers and contractors to see and download trade specific drawing layers
CAD file distribution (.dwf)
- Allows suppliers and contractors to do measuring, markup and printing on CAD quality drawings
MERX Large Document Printing & Distribution
- Centralized support for printing of large blueprint or complex bid packages with overnight delivery to the supplier
Canada’s leading e-tendering service
www.merx.com
Procurement Management
Project Managers & Buyers
Executive Management
• Distribution & validation of tender components & associated addenda
• Plan takers list• Intent to bid/site visit
communications• Bidders list• Awards
• Oversees own projects and projects of external service providers
• Tender document preview
• Key supplier activity• Number of plan takers• Bidders list• Awards
• Audit trail of the entire process
• Total number of projects broken down by dept., geography or service provider
• Supplier statistics(active, bidding, winning, geographical distribution)
MERX Enterprise Reporting
Canada’s leading e-tendering service
www.merx.com
MERX Benefits Summary Sustainable solution that reduces or eliminates
advertising, paper production and distribution costs
Supports enforcement of corporate procurement
policies
Increases internal productivity by reducing or
eliminating many administrative tasks
Canada’s leading e-tendering service
www.merx.com
MERX Benefits Summary Generates increased competition by suppliers
Provides control and management insight over the
tender process with real-time reporting
Creates a complete audit trail that tracks both
buyer & supplier activity