Merit Quick Start Guide

Overview

As a manager, you may award a regular merits and one-time merits to your employees. Awarding a merit requires several steps to be completed. This quick start guide outlines the various steps you may take to award a merit. Detailed instructions for each action are described in the Compensation User Guide.

Steps to Award a Merit

Steps are listed below that need to be completed to award a merit. The steps should be completed in accordance with applicable policies.If an employee receives additional pay such as maximum security pay and/or language interpreter pay, the additional pay must be removed to be eligible for a regular merit. After the merit has been approved, the additional pay should be added again if the employee is eligible.

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NOTE: This rule applies to regular merits only. Additional pay does not need to be removed to award a one-time merit.

Approval for each request should be obtained before continuing to the next step. All steps should be completed by the on-cycle payroll deadline (refer to the Manager’s Payroll Calendar on the accessHR homepage). This will ensure the employee is paid correctly.

Merit Quick Start GuideManager submits additional pay removal request, if applicable

NOTE: The exact dollar amount should be entered in the “Amount” field when requesting that additional pay be removed.

NOTE: This step applies to regular merits only. Additional pay does not need to be removed to award a one-time merit.

NOTE: If the employee receives both maximum security pay and language interpreter pay, whichever was added to the employee’s pay last should be removed first. After the first request is approved, the manager should submit a second request to remove the other type of additional pay. Once the second request is approved, the manager can continue with the merit request.

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Second-level manager approves additional pay removal, if applicable

Merit Quick Start Guide

Manager submits regular merit increase or one-time merit request

Second-level manager approves regular merit increase or one-time meritDepartment’s budget authority (department head) approves regular merit increase or one-time merit

Manager submits additional pay addition request, if applicable

NOTE: This step applies to regular merits only. Additional pay does not need to be removed to award a one-time merit.

NOTE: If the employee should receive both maximum security pay and language interpreter pay, the manager should request that one type of additional pay is added first. After the first request is approved, the manager should submit a second request to add the other type of additional pay. Once the second request is approved, the transaction is complete.

Second-level manager approves additional pay addition, if applicable