MEPA PROCESSES & TERM OF REFERENCE (TOR)

SESSION OBJECTIVES• At the end of the session, the

participants are expected to:a. Discuss MEPA process from SMEPA -

DMEPA to RMEPA vis-à-vis institutionalization of the Regional Integrated Regional MEPA Operational Framework;

b. Explain MEPA Term of Reference (TOR) at all levels and units;

c. Design a contextualized DMEPA Process considering the size and unique feature of one’s organization.

ACTIVITYInstructions: Fill-up the following MEPA Operational Framework on how you are going to institutionalize it in your school/division (Individual, Consolidate by group):

ANALYSIS• What are the similarities and

differences in the answers of all groups?

• What are the underlying factors on the similarities and differences of these answers?

• What insights have you gained from the activity?

• What is its implication in the institutionalization of MEPA?

Proposed MEPA Process

Proposed MEPA Process

Proposed MEPA Process

2. DMEPA 3. RMEPA

4. CO MEPA

1. SMEPA

•School KPIs•PIR of AIP• Operational Concerns

DepEd XII INTEGRATED REGIONAL MEPA OPERATIONAL FRAMEWORK

The SMEPA Meeting

Objectives:To enable the SCHOOL to immediately respond issues and concerns affecting the effectiveness of programs and efficiency of programs delivery

• Immediate feedback on efficacy and weaknesses of program implementation at school level vis-à-vis AIP implementation;

• Respond to technical and training needs of teachers; and

• Identify enhancements to education policies and guidelines.

SMEPA Meeting

SCHOOL MEPA (1 Day)Discussion of KPI & AIP Implementation

The DMEPA Meeting

Objectives:To enable the DIVISION OFFICE to immediately respond issues and concerns affecting the effectiveness of programs and efficiency of programs delivery;

• Immediate feedback on efficacy and weaknesses of program implementation at school & SDO level vis-à-vis AIP implementation;

• Respond to technical and training needs of teachers and non-teaching personnel; and

• Identify enhancements to education policies and guidelines.

DMEPA Meeting DIVISION MEPA (2 Days)

Presentation & Discussion of KPI & AIP Implementation

The RMEPA Meeting

Objectives:To enable the REGIONAL OFFICE to immediately respond issues and concerns affecting the effectiveness of programs and efficiency of programs delivery;

• Immediate feedback on efficacy and weaknesses of program implementation at SDO vis-à-vis AIP implementation;

• Respond to technical and training needs of SHs/PSDS/EPS; and

• Identify enhancements to education policies and guidelines.

RMEPA Meetin

g REGIONAL MEPA (2 Days)Presentation & Discussion of KPI & AIP Implementation

DASHBOARD: QUALITY (1st Quarter)

• Focus on DepEd’s KPIs on QUALITY: -SMEPA: NAT, SReA, EGRA, Phil IRI, -DMEPA: NAT, SReA, EGRA, Phil IRI, (NCAE) -RMEPA: NAT, CR, SReA, EGRA, Phil IRI,

NCAE• Review on the bottlenecks of all PPAs vis-à-

vis “PRODUCING CHILDREN WITH QUALITY LEARNING”

• Leading review to a more systematic and systemic analysis of DepEd policies on quality

DASHBOARD: ACCESS (2nd Quarter)

• Focus on DepEd’s KPI on ACCESS: -SMEPA: Enrolment Rate (Community

Mapping), Attendance -DMEPA: Enrolment Rate, Enrolment

Pattern -RMEPA: Participation Rate, GER,

Enrolment Pattern• Review on the bottlenecks of all PPAs vis-à-

vis “KEEPING ALL CHILDREN IN SCHOOL”• Leading review to a more systematic and

systemic analysis of DepEd policies on access - enrolment

DASHBOARD: ACCESS (3rd Quarter)

• Focus on DepEd’s KPI on ACCESS: -SMEPA: Drop-out Rate (Absolute number) -DMEPA: School Leavers (Absolute number) -RMEPA: Cohort Survival Rate, School

Leavers• Review on the bottlenecks of all PPAs vis-à-

vis “KEEPING ALL CHILDREN IN SCHOOL”• Leading review to a more systematic and

systemic analysis of DepEd policies on access – CSR & SLR

DASHBOARD: ALL KPIs (4th Quarter)

• Focus on all DepEd’s KPIs on ACCESS & QUALITY:

-SMEPA: Enrolment, Drop-out, NAT -DMEPA: Enrolment, School Leavers

(Absolute no.), NAT -RMEPA: NAT, PR, GER, CSR, SLR• Review on the bottlenecks of all PPAs vis-à-

vis “KEEPING ALL CHILDREN IN SCHOOL & PRODUCING WITH QUALITY LEARNING”

• Leading review to a more systematic and systemic analysis of DepEd policies on quality & access.

ROLE OF THE SCHOOL PLANNING TEAM (SPT) & SCHOOL HEAD IN THE SMEPA AS

CONVENORSMEPA DESIGN

ACTIVITY DESCRIPTION PERSONS IN-CHARGE

1. Opening Presentation of Objectives, Activity flow and Roll call of attendance

EMCEE & Opening Speaker

2. Presentation by Grade Level / Department Heads

Each of the Grade Level / Department Heads presents their findings on the KPI , Physical & Financial Accomplishments (AIP)

Curriculum Level / Department Heads

3. Discussion of Presentation

Discussion leader pose questions to the presenter to clarify essential points every after presentation.

School Discussion Leaders

4. Synthesis of Discussion

A synthesizer listens to all presentations and discussions and gives the summary of the main points. The synthesizer list down all the issues and concerns on which decisions need to be made.

School Synthesizer & Documenter

5. Agreement The SH discusses the issues listed and leads the group in coming up with agreements on program adjustments, Policy Directions to be flagged to SDO as well as TA needs

SH

SMEPA: QUALITY (1ST QUARTER-January)

1. Opening Program2. Presentation Part I: NAT, SReA, EGRA, Phil IRI, NCAE (HS) - (Subject Coord.)

Part II: (Only if applicable) * AIP Implementation (School Head) * 15 nationally-funded PPAs: SPED/SPA/SPS, etc.

(Coord.) * Other PPAs from FAP or NGOs (School Head)

Part III: Agenda affecting program design, policy, standard, system and technical assistance needed (School Head)

3. Interpellation/Discussion4. Synthesis5. Agreement

SMEPA: QUALITY (1ST QUARTER-February)

1. Opening Program2. Presentation Part I: NAT, SReA, EGRA, Phil IRI, NCAE (HS) - (Subject Coord.) Part II: (Only if applicable) * AIP Implementation (School Head) * 15 nationally-funded PPAs: SPED/SPA/SPS, etc.

(Coord.) * Other PPAs from FAP or NGOs (School Head)

Part III: Agenda affecting program design, policy, standard, system and technical assistance needed (School Head)

3. Interpellation/Discussion4. Synthesis5. Agreement

SMEPA: QUALITY(1ST QUARTER-March)

1. Opening Program2. Presentation Part I: NAT, SReA, EGRA, Phil IRI, NCAE (HS) - (Subject Coord.)

Part II: (Only if applicable) * AIP Implementation (School Head) * SBM Level of Assessment * 15 nationally-funded PPAs: SPED/SPA/SPS, etc. (Coord.)

* Other PPAs from FAP or NGOs (School Head)

Part III: Agenda affecting program design, policy, standard, system and technical assistance needed (School Head)

3. Interpellation/Discussion4. Synthesis5. Agreement

SMEPA: ACCESS (2nd QUARTER-April)

1. Opening Program2. Presentation Part I: Community Mapping (Grade Level Chairman)

Part II: (Only if applicable) * AIP Implementation (School Head) * 15 nationally-funded PPAs: SPED/SPA/SPS, etc. (Coord.)

* Other PPAs from FAP or NGOs (School Head)

Part III: Agenda affecting program design, policy, standard, system and technical assistance needed (School Head)

3. Interpellation/Discussion4. Synthesis5. Agreement

SMEPA: ACCESS(2nd QUARTER-May)

1. Opening Program2. Presentation Part I: Community Mapping (Grade Level Chairman)

Part II: (Only if applicable) * AIP Implementation (School Head) * 15 nationally-funded PPAs: SPED/SPA/SPS, etc.

(Coord.) * Other PPAs from FAP or NGOs (School Head)

Part III: Agenda affecting program design, policy, standard, system and technical assistance needed (School Head)

3. Interpellation/Discussion4. Synthesis5. Agreement

SMEPA: ACCESS(2nd QUARTER-June)

1. Opening Program2. Presentation Part I: Enrolment Pattern & Community Mapping (Grade Level

Chairman)

Part II: (Only if applicable) * AIP Implementation (School Head) * SBM Level of Assessment * 15 nationally-funded PPAs: SPED/SPA/SPS, etc. (Coord.)

* Other PPAs from FAP or NGOs (School Head)

Part III: Agenda affecting program design, policy, standard, system and technical assistance needed (School Head)

3. Interpellation/Discussion4. Synthesis5. Agreement

SMEPA: ACCESS(3rd QUARTER-July)

1. Opening Program2. Presentation Part I: Drop-out Rate – Absolute No. (Grade Level Chairman)

Part II: (Only if applicable) * AIP Implementation (School Head) * 15 nationally-funded PPAs: SPED/SPA/SPS, etc.

(Coord.) * Other PPAs from FAP or NGOs (School Head)

Part III: Agenda affecting program design, policy, standard, system and technical assistance needed (School Head)

3. Interpellation/Discussion4. Synthesis5. Agreement

SMEPA: ACCESS(3rd QUARTER-August)

1. Opening Program2. Presentation Part I: Drop-out Rate – Absolute No. / PARDOs/SARDOs (Grade

Level Chairman)

Part II: (Only if applicable) * AIP Implementation (School Head) * 15 nationally-funded PPAs: SPED/SPA/SPS, etc. (Coord.)

* Other PPAs from FAP or NGOs (School Head)

Part III: Agenda affecting program design, policy, standard, system and technical assistance needed (School Head)

3. Interpellation/Discussion4. Synthesis5. Agreement

SMEPA: ACCESS(3rd QUARTER-September)

1. Opening Program2. Presentation Part I: Drop-out Rate – Absolute No. / PARDOs/SARDOs (Grade

Level Chairman)

Part II: (Only if applicable) * AIP Implementation (School Head) * SBM Level of Assessment * 15 nationally-funded PPAs: SPED/SPA/SPS, etc. (Coord.)

* Other PPAs from FAP or NGOs (School Head)

Part III: Agenda affecting program design, policy, standard, system and technical assistance needed (School Head)

3. Interpellation/Discussion4. Synthesis5. Agreement

SMEPA: ACCESS(4th QUARTER-October)

1. Opening Program2. Presentation Part I: Access: Drop-out Rate – Absolute No. / PARDOs/SARDOs) Quality: Grading Period Results (Dept. Head & Grade Level

Chairman)

Part II: (Only if applicable) * AIP Implementation (School Head) * 15 nationally-funded PPAs: SPED/SPA/SPS, etc. (Coord.) * Other PPAs from FAP or NGOs (School Head) Part III: Agenda affecting program design, policy, standard, system

and technical assistance needed (School Head)3. Interpellation/Discussion4. Synthesis5. Agreement

SMEPA: ACCESS(4th QUARTER-November)

1. Opening Program2. Presentation Part I: Access: Drop-out Rate – Absolute No. / PARDOs/SARDOs)Quality: Grading Period Results) – (Dept. Head & Grade Level

Chairman) Part II: (Only if applicable) * AIP Implementation (School Head) * 15 nationally-funded PPAs: SPED/SPA/SPS, etc. (Coord.) * Other PPAs from FAP or NGOs (School Head) Part III: Agenda affecting program design, policy, standard,

system and technical assistance needed (School Head)3. Interpellation/Discussion4. Synthesis5. Agreement

SMEPA: ACCESS & QUALITY(4th QUARTER-December)

1. Opening Program2. Presentation Part I: Access: Drop-out Rate – Absolute No. / PARDOs/SARDOs) Quality: NAT, SReA, EGRA, Phil IRI, NCAE (HS) - (Subject Coord.) Part II: (Only if applicable) * AIP Implementation (School Head) * SBM Level of Assessment * 15 nationally-funded PPAs: SPED/SPA/SPS, etc. (Coord.) * Other PPAs from FAP or NGOs (School Head) Part III: Agenda affecting program design, policy, standard,

system and technical assistance needed (School Head)3. Interpellation/Discussion4. Synthesis5. Agreement

SAMPLE SET-UP OF SMEPA: QUALITY (1st Quarter)

SGC

SGC

SGC

SGC

Eng.Coord

.

Math

Coord.

SciCoord

.

Fil.Coord

.

BLGU

APCoord

.

Special Progra

m Coord.

GCPSD

SSH

PTAPres

.

Legend:

PSDS – Public Schools District SupervisorBLGU – Barangay LGUSH – School HeadSGC – School Governing CouncilPTA – Parents-Teachers AssociationGC – Guidance Counselor (Designate)

SAMPLE SET-UP OF SMEPA: ACCESS ELEMENTARY (SMALL SCHOOLS)

SGC

SGC

SGC

SGC

Kin-der

Grade 1-3 Level Chair

Grade 4-6 Level Chair

BLGU

GC

PSDS

SH

PTAPres

.

Legend:

PSDS – Public Schools District SupervisorBLGU – Barangay LGUSH – School HeadSGC – School Governing CouncilPTA – Parents-Teachers AssociationGC – Guidance Counselor (Designate)

SAMPLE SET-UP OF SMEPA: ACCESS ELEMENTARY (CENTRAL SCHOOLS)

SGC

SGC

SGC

SGC

Kin-der

Grade 1

Level Chair

Grade 2

Level Chair

BLGU

GCPSD

SPrin-cipal

PTAPres

.

Grade 3

Level Chair

Asst. Prin-cipal

Grade 4

Level Chair

Grade 5

Level Chair

Grade 6

Level Chair

Legend:

PSDS – Public Schools District SupervisorBLGU – Barangay LGUSGC – School Governing CouncilPTA – Parents-Teachers AssociationGC – Guidance Counselor (Designate)

SAMPLE SET-UP OF SMEPA: ACCESS SECONDARY

SGC

SGC

SGC

SGC

Grade 7

Chair

Grade 8

Level Chair

Grade 9

Level Chair

BLGU

GC

PSDS

Prin-cipal

PTAPres

.

Grade 10 Level Chair

Asst. Prin-cipal

Legend:

PSDS – Public Schools District SupervisorBLGU – Barangay LGUSGC – School Governing CouncilPTA – Parents-Teachers AssociationGC – Guidance Counselor (Designate)

ROLE OF THE PSDS/SECONDARY CLUSTER HEADS & SDO IN THE DMEPA AS CONVENOR

DMEPA DESIGN

ACTIVITY DESCRIPTION PERSONS IN-CHARGE

1. Opening Presentation of Objectives, Activity flow and Roll call of attendance

EMCEE & Opening Speaker

2. Presentation by District / Secondary Cluster

Each PSDS / Secondary Cluster Heads presents the Operational Concerns (OC) consolidated from SMEPAs

District / Secondary Cluster Representatives

3. Discussion of Presentation

Discussion leader pose questions to the presenter to clarify essential points every after presentation.

Division Discussion Leaders

4. Synthesis of Discussion

A synthesizer listens to all presentations and discussions and gives the summary of the main points. The synthesizer list down all the issues and concerns on which decisions need to be made.

Division Synthesizer & Documenter

5. Agreement The SDS discusses the issues listed and leads the group in coming up with agreements on program adjustments and TA needs

SDS / ASDS

SAMPLE SET-UP OF DMEPAProg-ram

Coord.

Prog-ram

Coord

.

Prog-ram

Coord.

Prog-ram

Coord.

PSDS

PSDS

PSDS

PSDS

SDSASD

S

Prog-ram

Coord.

PSDS

ChiefCID

ChiefSGOD

Legend:

PSDS – Public Schools District SupervisorSGOD – School Governance Operation Div.CID – Curriculum Instruction Division

ROLE OF THE DIVISION/REGION IN THE RMEPA AS CONVENOR

SAMPLE SET-UP OF RMEPAProg-ram

Coord.

Prog-ram

Coord

.

Prog-ram

Coord.

Prog-ram

Coord.

SDS

ASDS

SGOD

DPO

RDChiefCLMD

Prog-ram

Coord.

CID

ChiefPPR

D

ChiefHRDD

ChiefQAD

ChiefFTAD

ChiefESSD

ChiefAdmin.

ChiefFinance

Legend:SGOD – School Governance Operation Div.CID – Curriculum Instruction DivisionDPO – Division Planning OfficerPPRD – Policy, Planning & Research Div.FTAD – Field Technical Assistance DivisionESSD – Education Support Services DivisionCLMD – Curriculum Learning Mgt. DivisionQAD – Quality Assurance DivisionHRDD – Human Resource Development Division

POINTS TO SYNTHESIZE

APPLICATION1. Considering your size and some unique features of your organization, how would you institutionalize MEPA?

2. What possible problems do you foresee in fully institutionalizing MEPA?

3. How would you address these problems?