Menu Tool Bar

8/6/2019 Menu Tool Bar

1/15

Presentation of MS WORDPresentation of MS WORD

Topic: Menu barTopic: Menu bar

Presented To: Shahid SbPresented To: Shahid Sb

Presented By: Ali ArshadPresented By: Ali ArshadRoll #5203 MBA (eve)Roll #5203 MBA (eve)


2/15

Starting MS WordStarting MS WordThe following procedure is used to start MSThe following procedure is used to start MS

WordWord:: Click start button to display start menuClick start button to display start menu.. Move the to Programs to display subMove the to Programs to display sub--menu.menu.

Click on MS Word to open application window withClick on MS Word to open application window with

blank documentblank document..


3/15

Parts of Word InterfaceParts of Word Interface

Title BarTitle Bar Located at the very top of screen.Located at the very top of screen.

Displays the name of current fileDisplays the name of current file..

Menu BarMenu Bar R

epresent different menu.R

epresent different menu. Menu contains different commands of Word.Menu contains different commands of Word.


4/15

ToolbarToolbar L

ocated just below the Menu bar.Located just below the Menu bar.

Shortcuts to menu bar.Shortcuts to menu bar.

Figure: Standard ToolbarFigure: Standard Toolbar

Figure: Formatting ToolbarFigure: Formatting Toolbar

Figure: Drawing ToolbarFigure: Drawing Toolbar


5/15

Scroll barScroll bar Used to move through documents in differentUsed to move through documents in different

ways.ways. By clicking scroll arrows at either end of scrollBy clicking scroll arrows at either end of scroll

bar (scroll up and scroll down).bar (scroll up and scroll down).

By dragging scroll button in scroll barBy dragging scroll button in scroll bar..

Status barStatus bar Horizontal area at bottom of documentHorizontal area at bottom of document

window.window.

Provides information about current state ofProvides information about current state ofdocumentdocument..


6/15

File menuFile menu

There are severalThere are severaloptions in file menu:options in file menu:

NewNew OpenOpen CloseClose SaveSave Save AsSave As Page setupPage setup Print PreviewPrint Preview PrintPrint ExitExit


7/15

New document can be created by using file menuNew document can be created by using file menuoption to get Blank document on screen. Followingoption to get Blank document on screen. Following

procedure is used to create new document:procedure is used to create new document: Click file > New from menu bar. ORClick file > New from menu bar. OR

Click New document button on toolbar. ORClick New document button on toolbar. OR

Press Ctrl + NPress Ctrl + N

New (Creating New Document)New (Creating New Document)


8/15

Open (Existing Document Open)Open (Existing Document Open)

User can open existingUser can open existingdocument when to makedocument when to makechanges or add morechanges or add more

information to it.information to it.Following procedure isFollowing procedure isused to open document:used to open document:

Click File > Open. ORClick File > Open. OR

Click Open File button onClick Open File button onstandard bar. ORstandard bar. OR

Press Ctrl + OPress Ctrl + O


9/15

SaveSave CommandCommand

To store WordTo store Worddocument in file on diskdocument in file on disk..Following procedure isFollowing procedure isused to save document:used to save document:

Click File > Save. ORClick File > Save. OR Click Save icon onClick Save icon on

Standard toolbar. ORStandard toolbar. OR Press Ctrl + S. ORPress Ctrl + S. OR

Press Alt + Shift +F2Press Alt + Shift +F2 Enter file nameEnter file name Click saveClick save


10/15

Save AsSave As CommandCommand

To store another copyTo store another copyof an existing documentof an existing documentwith different name orwith different name orat different location.at different location.

Following procedure isFollowing procedure isused to save Asused to save Asdocument:document:

Open saved documentOpen saved document Click File > Save As. ORClick File > Save As. OR Press Function key F12Press Function key F12 Enter file name/locationEnter file name/location Click saveClick save


11/15

Page setupPage setup

To change page marginsTo change page marginsand orientations usingand orientations usingpage setup & Dialog Boxpage setup & Dialog Boxappears as follows:appears as follows:

Click File > Page SetupClick File > Page Setup Click Margin tab to setClick Margin tab to set

Top, Bottom, Left andTop, Bottom, Left andRight margins. ORRight margins. OR

Click Paper Size toClick Paper Size toenter size of paper inenter size of paper inwidth and heightwidth and height

Click OKClick OK


12/15

Printing PreviewPrinting Preview

To see document onTo see document on--screen exactly as it lookscreen exactly as it lookwhen it is printed.when it is printed.

Select File > PrintSelect File > PrintPreviewPreview

Click on document toClick on document tozoom in to view morezoom in to view more

clearlyclearly Click again to zoom backClick again to zoom back

outout


13/15

Printing PagePrinting Page

User can print documentUser can print documentafter compiling to getafter compiling to gethard copy. Followinghard copy. Following

procedure is used toprocedure is used toprint document:print document:

Select File > Print. ORSelect File > Print. OR

Press Ctrl + PPress Ctrl + P

Select page range &Select page range &number of copiesnumber of copies

Click OK to get printClick OK to get print


14/15

Closing a DocumentClosing a Document

Process of unloading a word document from computerProcess of unloading a word document from computermemory.memory.

MS Word prompt user to save document before it isMS Word prompt user to save document before it is

closed.closed.

Following procedure is used to close document:Following procedure is used to close document: Select File > Close. ORSelect File > Close. OR

Press Ctrl + F4. ORPress Ctrl + F4. OR Click Close button on menu bar.Click Close button on menu bar. Document will be closedDocument will be closed


15/15

Exiting WordExiting Word

Process of closing MS Word is called exiting Word.Process of closing MS Word is called exiting Word.

All open Word files are closed when exit.All open Word files are closed when exit.

MS Word prompt user to save document before it isMS Word prompt user to save document before it isclosed.closed.

Following procedure is used to close document:Following procedure is used to close document:

Select File > Exit. ORSelect File > Exit. OR Press Alt + F4. ORPress Alt + F4. OR

Click Close button on topClick Close button on top--left of Word Window.left of Word Window.

Menu Tool Bar

Documents

Transcript of Menu Tool Bar