Membership Activities Takatoshi Minami 2015 R10 Vice-Chair of Membership Activities 7 March 2015...

Membership Activities

Takatoshi Minami2015 R10 Vice-Chair of Membership Activities

7 March 2015Dhaka, Bangladesh

Members in Membership Activities Group

R10 Student Activities Coordinator (Rajesh Ingle)

R10 Student Representative (Mehvish Zahoor)

R10 Section/Chapter Coordinator (Elmer Dadios)

R10 Membership Development Coordinator (Michael Ong)

R10 Individual Benefits & Services Coordinator (Norliza Mohd Noor)

R10 Annual General Meeting

Name: Dr. Rajesh IngleCommittee: Student Activities

7-8 March 2015Dhaka, Bangladesh

IEEE R10 SAC Committee

Objectives1.Improve StM retention rate in R10.2.Engaging young members in IEEE activities and programs3.Re-activating Student Branches 4.Enhance counselors participation.

Projects / Tasks(2-3 projects to achieve committee’s objectives)

1.Organize R10 Mobile Application Design Competition2.Organize a Section SAC chairs & student branch counselor’s meet in council3.Coordinate IEEE R10 SAC Awards/recognition activities

Project / Task Measurable Project 1a.No. of student participantsb.Number of Mobile Apps submission c.Final Specs for R10 Mobile appd.Extent of involvement by counselor, student leader, and sectione.Quality of submission.

Project 2a.Number of counselors participation.b.Number of councils covered

Project 3a.No. of student participantsb.Extent of involvement by counselor, student leader, and sectionc.Quality of submission.

Committee StructureChair: Dr. Rajesh IngleRSR : Mehvish ZahoorMembers:, Daniel Hutabarat, Jian-Shiun Chen, Damien Tohl, Amit Kumar, Amanthi Thudugalage, Jeffrey Eker, Ruwini Edirisinghe, Zhaohua, Anirudh Kasibhatla, Vaibhav Tulsyan, Jibin Sabu, Mahesh RB

Budget1.Project 1: US$30002.Project 2: US$4000 3.Project 3: US$6400Total Proposed Budget: US $13400 + US $7000 (Travel & Accommodation expenses for SAC Chair & RSR) = $20400

Timeline & Metrics1.Project 1: Completion by August 20152.Project 2: Completion by October 20153.Project 3: Completion by October 2015

Appendices: Project 1

Project description: IEEE Region 10 SAC Mobile App Competition. A participant can submit his/her entry as a design and complete Mobile App and winners will be decided according to predefined rules.

How does this project help you meet your committee’s objectives? : This project will help identify the features and prototype of the Region 10 SAC App / Student branch. App will enhance networking among the student members, student branches and sections. This Mobile App is intended to provide a platform for all student members to interact, exchange ideas and collaborate in a number of activities being planned and executed for the benefit of student members. This Project will Improve StM retention rate in R10

Appendices: Project 1..

Project measureable deliverables

– Key Metrics No. of student participants

Number of Mobile Apps submission

Extent of involvement by counselor, student leader, and section

Quality of submission.

Appendices: Project 1…

Budget breakdown

– Expenses : US$4500 ( Total)

– Income From Region 10 : US$3000 ( Prizes $800 + $500; $200)

From other sources : US$1500 {We may allow few ( five) sections/Councils to organize local function/competition and sponsor 50% amount US$300}

Project Milestones leading to completion:1. Invitation for the entries Mar 15, 2015

2. Close of competition May 25, 2015

3. Announcement of Results August 15, 2015


Project description: Organize SAC Chair’s & Counselor's meet in council/section

How does this project help you meet your committee’s objectives? : SAC Chairs & Counselors are very important for the student branch and activities. This project will help SAC Chairs & counselors update themselves and serve student branch effectively.

Project measurable deliverables

– Key Metrics

Number of counselors participation

Number of councils covered

Appendices: Project 2..

Budget breakdown

– Expenses US$6500 ( total)

– Income

From Region 10 US$4000 {We may allow few ( five) sections/Councils to organize meet, $800 x 5}

From other sources US$2500 {We may allow few ( five) sections/Councils to organize meet, sections will contribute US$500}

Project Milestones leading to completion

1. Announcement of the Project Mar 15, 2015

2. Selection of Proposals May 25, 2015

3. Meet Organized July-August 15, 2015

4. Conclusion of the project OCT 15 2015


Project description: IEEE Region 10 SAC awards and other Activities 2015 Budget breakdown

– Operational expenses & web – domain US $400

– Young Professionals/ WIE Collaborative initiatives $800

– Awards US $5200

– IEEE R10 Paper contest (UG,PG) $1500,

– IEEE R10 website contest $1000,

– Outstanding Branch counselor award $300,

– IEEE student enterprise award $1500,

– Appox $900 for Larry K. Wilson award, IEEE regional exemplary student branch award, Darrel chong student activity award etc )

Appendices: Project 3…

Petitions for Student Branches,

Student branch Chapters and

Student Branch Affinity groups

Approval process is formed, almost all petitions received till 11th Feb 2015 are cleared others are in process.


- Competition due dates (Mar/Apr)

- Detailed collaborative ventures planning (May)

- New project execution (Sept)

- Wrap-up/ Completion (Nov)

2015 : R10 ANNUAL GENERAL MEETING

Name: Elmer P. Dadios

7-8 MARCH 2015, DHAKA, BANGLADESH

Committee: Section and Chapter

SECTION/CHAPTER Committee

Objectives1.Monitor the activities of the sections/subsection/chapters and evaluate petitions for the formations of new sections/subsection/chapters. 2. Publicize IEEE and hopefully establish new sections/ subsections/chapters specially in the developing countries.

Projects / Tasks1.Evaluate petitions for new Section/Subsection/Chapter formations in preparation for R10 Director approval2.Monitor the activities of the section and Engage in evaluating the Sections/Subsections/Chapters Awards.3.Conduct roadshow/workshop to market IEEE in a country which at the moment does not have section/subsection/chapter.

Project / Task Measurable

Project 1a.Numbers of petitions for new Section/Subsection/Chapter formations evaluated.Project 2a.Numbers of award applicants evaluated.Project 3a.Quality of activities conducted. b.Feedback of survey to measure impact.c.Establishment of a new Section/Subsection/Chapter

Committee Structure1.Chair: Elmer P. Dadios2.Members: Annaswamy Ravikiran, Darrel Chong, Jacob Mohan, Takako Hashimoto, Thinagaran Perumal, JIANG Min.

BudgetProject 3 : US$ 4,000.00 {Roadshow/workshop to one country Detailed Proposed Budget: US$ 1,000.00 - one workshop venue and food. US$ 3,000.00 – Travel, accommodation, and food expenses for 2 speakers that will conduct the workshop.TOTAL BUDGET = US$ 4,000.00

Timeline1.Project 1: December 20 2015 2.Project 2: June 30 20153.Project 3: September 20,2015

Appendices: Project 1 – Evaluate petitions for new Section/Subsection/Chapter formations for R10 Director approval

Project description

Consistently evaluate Petitions for New Sections/Subsections/Chapters.

How does this project help you meet your committee’s objectives?

Increases number of sections/subsections/chapters in R10.

Project measureable deliverables: Please see slide 2

Budget breakdown: No need for funding

Project Milestones leading to completion:

– As per timeline raised above (Please see slide 2)

Appendices: Project 2 – Monitor the activities of the section and Engage in evaluating the Sections/Subsection/Chapters Awards.

Project description

Evaluate the activities of Sections/Subsections/Chapters that will merits them to get awards.


Increases number of activities in the sections/subsections/chapters.


Budget breakdown: No need for funding



Appendices: Project 3 – Conduct roadshow/workshop to market IEEE in a country which at the moment does not have section/subsection/chapter

Project description

Conduct actual visit to a country having potentials in establishing new Section/Subsection/Chapters.

Invite distinguished resource persons to give seminar/training/workshop that will market the importance and the value of IEEE Section/Subsection/Chapters to the members in its country.


Make IEEE known to the developing countries and increase member awareness to its benefits and responsibilities.

Strengthen networking capabilities of IEEE members


Budget breakdown: Cost: $ 4,000.00

US$ 1,000.00 - venue and food for a workshop.

US$ 3,000.00 – Travel, accommodation, and food

expenses for 2 speakers that will conduct the workshop.



2015 : R10 Executive Committee Meeting

Name: Michael Ong

6-8 March 2015, Dhaka, BangladeshCommittee: Membership Development

Membership Development Committee

Objectives1.Growth in new memberships.2.Retention of members.3.Elevation to Senior Members.

Projects / Tasks1.To spur growth in the Sections by enhancing the value of the IEEE reputation with valued services and better benefits.2.To work with Sections to improve the retention rate from Student Members to Members with strong encouragement in student volunteerism and participation.3.To promote senior member grade elevation with a greater sense of belonging to IEEE.

Project / Task Measurable Project 1 – Increase membershipsa.Incentives to be awarded to the top 3 Sections with the highest percentage growth in memberships and also to meet the target set by HQ.b.Value of IEEE memberships.c.Valued services and better benefits.

Project 2 – Strong retention of student membersa.Incentives to be awarded to the top 3 Sections with the highest percentage growth in Student retentions.b.Close collaboration between MDC and SAC officers.c.Encourage student volunteerism and participation.d.Increase industry relationships and stronger links to the industry for better job prospects for students.

Project 3 – Promote Senior Member elevationsa.Incentives to be awarded to top 3 Sections with the highest percentage growth in Senior Member elevations. b.Senior Member status will have a greater sense of belonging to the IEEE family.c.Prestige Senior Member title.

Committee Structure1.Chair: Michael Ong2.Members: Arokiaswami Alphones, Maurizio Cirrincione, Elmer Dadios, Eddie Fong, Anthony Lobo, Yu Yuan

Budget1.Project 1: $600 2.Project 2: $6003.Project 3: $600

Total Proposed Budget: $1800

Timeline1.Project 1: Completion by Aug 2015.2.Project 2: Completion by Aug 2015.3.Project 3: Completion by Nov 2015.

31st Mar for Section’s MD plan and 31st Aug is the end of the 2015 membership renewal cycle.

Appendices: Project 1 – Increase Memberships

Section MD officer to propose membership increment strategies and activities.

Refer to guidelines in the MD manual.

Quantitative and qualitative evaluations.

Measurements based on percentage growth in memberships and the targets set by HQ in the membership development report.

Budget breakdown

– Expenses ($600; 1st - $250, 2nd - $200, 3rd - $150)


– Section MD officer to submit their Section’s MD plan for 2015 by 31st Mar 2015.

– Measure of growth in membership at the end of 2015 membership renewal cycle 31st Aug.

Appendices: Project 2 – Retain Memberships

Section MD officer to propose membership retention strategies and activities.

Students must be made aware of the value of the IEEE membership to encourage transfer to Members.

Measurements based on percentage of Student Members transferring to Member and the targets set by HQ in the membership development report.

Budget breakdown

– Expenses ($600; 1st - $250, 2nd - $200, 3rd - $150)



– Measure of growth in Student Members transferring to Member grades at the end of 2015 membership renewal cycle 31st Aug.

Appendices: Project 3 – Elevation to Senior Members

Section MD officer to propose Senior Member elevations strategies and activities.

Measurements based on percentage growth in Senior Memberships from the Member grade.

Budget breakdown

– Expenses ($600; 1st - $250, 2nd - $200, 3rd - $150)



– Measure of growth in Members elevating to Senior Member grade at the Nov 2015.

2015 : R10 Executive Committee Meeting

Name: Norliza Mohd Noor

24 January 2015, Kathmandu , Nepal

Committee: Individual Benefits & Services Coordinator

Individual Services and Benefits Committee

Objectives:1.Enhance member benefits across all segments & make IEEE preferred professional platform2.Create deeper IEEE connectivity with Industry, Research & Academia to enhance value for young professionals and students3.Enhance leadership with in all IEEE Geo-units by providing necessary training and support to create an Efficient / Effective IEEE organisations across R10 & ensure that every IEEE member value IEEE high.4.Bring high level of accountability for all leadership roles5. Make IEEE R10 self-sustaining both technically and financially

Project / Task Measurable Project 1a.Develop a section on ‘Education and Careers’ in the R10 website.b.Develop a filter system that will scrutinize request for posting under ‘ Education and Careers’.c.Free for individual IEEE member (Post Doc, RA, GRA position) and minimal fee for industry.

Project 2a.Competition for Best Proposal for Individual Services and Benefits open to all members.

Project 3a.Encourage other section to have their own ‘Education and Careers’ section on their website with similar function as the R10. Prize will be given for the most active section that has ‘Education and Cereers’ online activity.

Committee Structure1. Chair: Norliza Mohd Noor2. Members: Michael Ong (Past Coordinator), Maryam Saeed, Ayu Purwarianti,

Khairuzzaman Mohammad Nasim, Atmanand M A, Wei-Chiang Hong, and Hitesh Mehta

Budget1. Project 1: US$ 1,200.00 {USD 100 per month for webmaster to maintain and monitor the ‘Education and Careers’ section)2. Project 2: US$750.00 prize money (1st place USD350, 2nd

place USD250 and 3rd place USD 150) 3. Project 3: USD500 as the prize winner Total Proposed Budget: US$ 2450.00

Timeline1.Project 1: Completion by August 20152.Project 2: Completion by November 20153.Project 3: Completion by November 2015

Project/Tasks1.Providing a platform in IEEE R10 website, by having a section on 'Education and Careers' . The platform may have the same content as in www.ieee.org that are:Employment resourcesSalary resourcesDevelopment resourcesContinuing educationPre-university resourcesAccreditationFaculty resourcesProgram evaluator resourcesPositions available at IEEE 2.Industries and organization may announce their position vacancy that is open to all nationalities in R10 or they can specify which nationalities.3.Individuals from university may also announce position vacancy such as post doc, graduate research assistance (GRA) , research assistant (RA) and research officer (RO) that is open to all nationalities in R10.4.Retail industries may provide discounts vouchers for R10 members.

IEEE MALAYSIA SECTION Past-Chair (2013-2014)

Appendices: Education and Careers section in R10 website

To develop a webpage in the IEEE R10 website named ‘Education and Careers’. Appoint a webmaster to develop a filter system will scrutinize request for posting under ‘Education and Careers’.

With the industries and academician posting position/ job position vacancy will attract more members to join IEEE especially student members. This is also help to retain student memberships and graduate it to full member and joining the Young Professional affinity group.

Project measureable deliverables :Metrics – no. of hit by members - target 2000 hit in 2015

As soon as possible, till December 2015

Budget breakdown

– Expenses: honorarium for the webmaster to maintain and monitor ($100 per month on part-time basis)

– Income : The first year we give free to industries and may impose fee in subsequent year. For academician should be free.

From Region 10 ($1200)

Project Milestones leading to completion: website no of hit reached 1000.

Appendices: Competition for Best Proposal for Individual Services and Benefits

This is a competition to get proposal from members to give ideas for Individual Services and Benefits.

With the ideas given, R10 may implement the beat doable proposal.


– Received good proposals from members March – August 2015

Budget breakdown

– Expenses: USD$750 Prize money (1st place USD350, 2nd place USD250 and 3rd place USD 150)

– Income From Region 10 (USD$750)

Project Milestones leading to completion: Winners announced.

Appendices: The most active ‘Education and Careers’ activity Section Competition

This competition is for each section to have activity under ‘Education and Careers’.

With the section being active in their own ‘Education and Careers’ activity will attract their members to be active and relevant being an IEEE member. Therefore it will also inspire others especially student and non-member to join IEEE.


– Section must have ‘Education and Careers’ webpage in their website.

– Section has no. of hit marks mechanism that is visible to all.

– No of posting in the ‘Education and Careers’ webpage. The posting should be ladder listing.

March – November 2015

Budget breakdown

– Expenses: Prize winner (USD$500)

– Income From Region 10 (USD$500)

Project Milestones leading to completion: Prize winner announced.

Thank you for your attention

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