MEMBERS OF THE BOARD

Donald F. Gage District 1

Blanca Alvarado District 2

Pete McHugh District 3

Jim Beall District 4

Liz Kniss District 5

Peter Kutras Jr.

Acting County Executive

Phyllis A. Perez

Clerk of the Board of Supervisors

(408) 299−4321

Blanca Alvarado, ChairpersonBoard of Supervisors

April 29, 2003Convened as the Board of Supervisors of the County of Santa Clara and sitting as theGoverning Board of all Special Districts, the Fire Districts, the Financing Authority, theIn−Home Supportive Services Public Authority, Vector Control District, and SanitationDistrict Number 2−3.

Opening

. Roll Call − All members present.

. Recited Pledge of Allegiance.

. Received invocation by Reverend Lawrence Percell, St. Nicholas Parish, Los Altos.

Public Issues

* 1. Approved Summary of Proceedings of April 15, 2003 and minutes of March 11 andMarch 25, 2003.

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2.Approved consent calendar and changes to the Board of Supervisors' Agenda.

3.Received the following comments under Public Presentations:a. Received comments from Donna Sandoval, Nina Gomez, Jose Salgado and

Fidelia Herrera, Council on Aging homecare counselors, requesting support formaintaining contract mode rather than In−Patient (IP) mode.

b. Received comments from Brian O'Neill, Local 715, and Keith Garvey, CountyEmployee Labor Alliance, opposing lay offs and service reductions, supportingBoard consideration of Local 715 options to avoid lay offs impacting services,and committing to lobbying efforts at State level.

c. Received comments from Rosemary Romo, President, Local 715, requestingconsideration of lease renegotiation and sale of County properties rather than layoffs and service reductions.

d. Received comments from Rachel Regalado, Chief Steward, Public HealthDepartment, and Tom Starkey, County Employees' Management Association,requesting support for early retirement incentives.

e. Received comments from James Roman, Local 715, General Services AgencyCustodial employee, requesting staff be directed to identify capital projectswhich could be delayed and the funds applied to staff positions, and prepare areport on financial implications.

f. Received comments from Ester Lavato, Local 715, Child Support Services,requesting that Labor Relations be directed to reopen window to apply forVoluntary Reduced Work hours to avoid employee lay offs.

g. Received comments from Crecensia Rodriguez, Custodial employee, opposinglay off of custodial staff.

h. Received comments from Frances Diaz, Mental Health Community Worker,opposing mental health staff reductions.

i. Received comments from Hran Ibara, Department of Correction, opposingcontracting out for inmate health care services and opposing pharmacy staffreductions.

j. Received comments from Diana Marroquin, Valley Medical Center (VMC),opposing staff reductions at VMC.

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Social Services Agency

* 4. Approved delegation of authority to Director, Social Services Agency, or designee, tonegotiate, execute, and amend Agreement with Second Harvest Food Bank (SHFB) ofSanta Clara and San Mateo Counties relating to providing food distribution services inan amount not to exceed $705,075, for period July 1, 2003 through June 30, 2004, withoption for two one−year extensions, following approval by County Counsel as to formand legality. Delegation of authority shall expire on July 1, 2006.

* 5. Accepted report relating to reorganization goals for Department of Family andChildren's Services.

Health & Hospital System

* 6. Considered recommendations relating to HIV/AIDS Education and PreventionMemorandum of Understanding (MOU) with State Department of Health Services(DHS), Office of AIDS (OA), and took the following actions:

.Accepted Letter of Award from DHS, OA, relating to augmentation to existingEducation and Prevention MOU for capacity building projects serving theHIV−positive population or supporting HIV prevention intervention for infectedpopulations, in an amount not to exceed $25,000, for period July 1, 2002,through June 30, 2003.

a.

Approved Request for Appropriation Modification No. 155 − $25,000 increasingrevenue and expenditures in the Health and Hospital System, Public HealthDepartment.

b.

7.Approved delegation of authority to Executive Director, Health and Hospital System,or designee, to execute First Amendment to Agreement with Aureus Medical relatingto providing temporary staffing services in an amount not to exceed $320,000, forperiod September 23, 2002 through June 30, 2003, following approval by CountyCounsel as to form and legality. Delegation of authority shall expire on June 30, 2003.(Supervisor Kniss voted no.)

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* 8. Approved delegation of authority to Director, Valley Medical Center (VMC), Healthand Hospital System, to execute Agreement with Teresa Wolf relating to employmentas Director, VMC Foundation, for a maximum five−year term, in an amount not toexceed $110,000 for the first year, with up to a ten percent annual increase to beauthorized by the Director, VMC, following approval by County Counsel as to formand legality. Delegation of authority shall expire on June 10, 2008.

9.Accepted report relating to Children's Health Initiative (CHI) outreach activities.

.

Directed Administration to provide semi−annual status reports to Health and HospitalCommittee relating to the CHI outreach plan at the County and State level.

* 10. Accepted report from Public Health Officer relating to continuation of County NeedleExchange Program, and took the following action:

.

. Approved continuation of Local Emergency due to significant risk of spread ofHIV/AIDS, Hepatitis C, and other blood−borne pathogens, which was proclaimedby the Board of Supervisors on January 11, 2000.

* 11. Approved the Project, adopted plans and specifications, and authorized advertisementof Contract Documents for remodel of Public Health Department EmergencyOperations Center (DEOC) and Vital Registration Office located at 645 South BascomAvenue, San Jose. (Project No. 021204).

.

. Opening of Bids: Thursday, May 22, 2003 at 2:00 p.m., in the

Office of the Clerk of the Board of Supervisors

.

Employee Services Agency

* 12. Considered recommendations relating to Office of the County Executive, and took thefollowing actions:

.Approved Summary Classification Report relating to Program Manager II/I,Integrated Pest Management position.

a.

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Approved Classification Specification for Manager, Integrated Pest Managementposition.

b.

Waived reading and adopted Salary Ordinance No. NS−5.02.78 (preliminary)amending Santa Clara County Salary Ordinance No. NS−5.02 relating to thecompensation of employees deleting one Program Manager I or ProgramManager II position and adding one Manager, Integrated Pest Managementposition in the Office of the County Executive.

c.

Vote: Gage: Yes Alvarado: Yes McHugh: Yes Beall: Yes Kniss: Yes

* 13. Considered recommendations relating to Health and Hospital System, and took thefollowing actions:

.a. Approved Summary Classification Report relating to Clinical Administrative

Services Manager position.

b. Approved Classification Specification for Clinical Administrative ServicesManager position.

c. Waived reading and adopted Salary Ordinance No. NS−5.02.79 (preliminary)amending Santa Clara County Salary Ordinance No. NS−5.02 relating tocompensation of employees adding one Clinical Administrative ServicesManager position in the Health and Hospital System, Valley Medical Center.

Vote: Gage: Yes Alvarado: Yes McHugh: Yes Beall: Yes Kniss: Yes

.d. Approved Request for Appropriation Modification No. 153 − $7,036

transferring funds within the Health and Hospital System, Valley MedicalCenter budget.

* 14. Approved Fiscal Year 2004 premium rates for various County employee/retiree healthand benefit plans, effective July 1, 2003.

15.Considered recommendations relating to Health and Hospital System, Department ofAlcohol and Drug Services (DADS), and took the following actions:

5

.Approved Summary Classification Report relating to two Senior Health CareProgram Manager positions.

a.

Approved Classification Specification for Division Director, Alcohol and DrugServices position.

b.

Waived reading and adopted Salary Ordinance No. NS−5.02.80 (preliminary)amending Santa Clara County Salary Ordinance No. NS−5.02 relating tocompensation of employees deleting two Senior Health Care Program Managerpositions and adding two Division Director, Alcohol and Drug Servicespositions in the Health and Hospital System, DADS.

c.

Vote: Gage: Yes Alvarado: Yes McHugh: Yes Beall: Yes Kniss: No

.

Board of Supervisors

* 16. There was no request for authorization of Board members and/or designees to attendmeetings, conferences, and to travel.

17.Considered the following items of concern to refer to Administration for review andreport:

.

Referred to Administration for report on date uncertain: Analysis of feasibility ofpossible closure of non−essential County Administrative Offices for five days duringthe winter holidays, effective December 26, 29, 30, 32, 2003, January 2, 2004.

.

Referred to County Counsel for report off−agenda: Provision of legal opinionrelating to the establishment of service contract provisions that limit the workperformed pursuant to those contracts to workers who reside within the United States.

.

Referred to Administration for report off−agenda: Based on County Counseldetermination of legality of implementing residency requirements for service contractproviders, provide analysis of policy and administrative level advantages anddisadvantages of implementation.

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.

Referred to Administration for report on date uncertain: Review of an alternatefacility for relocating the Braille Transcription Project.

18.Accepted verbal report from Supervisor Gage, Chairperson, Housing, Land Use,Environment and Transportation Committee, relating to meeting of April 17, 2003regarding the Williamson Act, South County Airport Hangar Project, and AffordableHousing issues.

19.Accepted report from Supervisor Alvarado, Chairperson, Public Safety and JusticeCommittee, relating to the Fiscal Year 2004 Substance Abuse and Crime PreventionAct (SACPA) Plan.

Committee Items for Board Action:

.a. Adopted Resolution approving Fiscal Year 2004 Substance Abuse and Crime

Prevention Act (SACPA) Plan; authorizing Acting County Executive, ordesignee, to complete and submit plan documentation, and to executedocuments necessary to receive funding with no fiscal impact to the County,following approval by County Counsel as to form and legality; affirming Countywill comply with SACPA and California Code of Regulations; and, assuringfunds received will be deposited into a trust fund.

.b. Approved addition of treatment provider representative, or designee, to

Proposition 36 Steering Committee, as designated by Steering Committee.

. Announced next meeting scheduled for May 8, 2003.

20.Accepted report from Supervisor McHugh, Chairperson, Finance and GovernmentOperations Committee (FGOC), relating to meeting of March 27, 2003.

.

Committee Items for Board Information:

.a. Approve Minutes prepared by Clerk for meetings of September 18, 2002 and

October 25, 2002 (Item 4).b. Approve Boards and Commissions annual work plans (Item 5).

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.c. Accept internal audit of Tax Collector − custody/internal control report (Item 6).d. Accept nine−month implementation status report on management audit of

General Services Agency (GSA) Capital Programs (Item 7).e. Accept six−month implementation status report on internal audit of workers'

compensation (Item 8).f. Accept capital bond projects status report (Item 9).g. Accept report relating to fiscal impact of Governor's budget proposal to sweep

all undesignated court fees to State and impact on County operations (Item 10).h. Accept report identifying funds from one information technology project that

can be returned to General Fund (Item 11)

.

Committee Recommendations for Board Action:

.i. Consider recommendations from Administration relating to employee benefits

internal audit items 8.5 and 8.8 (Item 12).

.

Approved the following Committee recommendations:

.

Approved recommendations from Administration to a) report back on whetherCounty should self−insure supplemental long−term disability plan aftercompletion of analysis by outside consultant planned to be done by May 2003(Item 8.5), b) reduce Supplemental Life Insurance premiums by 25 percent andincrease benefit by 77 percent while drawing down excess reserves over tenyears (Item 8.8), and c) maintain current Supplemental Life Insurance ratestructure based on salary and benefit coverage (Item 8.8).

.j. Consider Fiscal Year 2004 budget submittals for following budget units for

which FGOC has responsibility: Board of Supervisors; Clerk of the Board;County Executive; Office of Affordable Housing; Office of the Assessor;County Counsel; Registrar of Voters; Information Services Department; Officeof Procurement; Intra−governmental Services; General Services Agency,County Communications; General Services Agency, Facilities; Office of HumanRelations; Employee Services Agency, Risk Management; Finance Agency,

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Controller−Treasurer; Finance Agency, Tax Collector; Finance Agency,Clerk−Recorder; Finance Agency, Department of Revenue (Items 13 through30)..

Approved the following Committee recommendations:

.

Accepted reports and directed Administration to a) submit recommended budgetfor Board's budget units with reductions in salaries, benefits, supplies, andservices to current level budget that equal full reduction target established onJanuary 14, 2003, b) provide report prior to Budget Workshop that provides (1)impact of suspending payment of dues to National Association of Counties(NACo) and Association of Bay Area Governments (ABAG) and (2) riskanalysis associated with those audits that are proposed to be paid for withnon−General fund sources; c) provide status report relating to HabitatConservation Plan, d) provide monthly status reports, to commence in May orJune, relating to implementation of new electronic voting system that comparesactual to planned achievement on critical milestones; e) provide off−agendastatus report on entire cost of Accounting Systems and Procurement (ASAP)Project and estimated savings to General Fund; and, f) provide report oncombined impact of proposed deletions of custodial classifications if SuperiorCourt does not select the County to continue custodial services.

.k. Considered and approved Committee direction and referrals made in Committee

Items for Board Information:

.

. 1. Referred to Administration for consideration: Development of thefollowing two policies:

. a) re−evaluation of market value of properties and determination ofminimum bid prior to secured property auction, and b) review of trustfund ending balances at end of each fiscal year and distribution of excessfunds back to General Fund (Item 6).

. .

. 2. Directed Administration to report back within 30 days on inability

. to develop comprehensive policy on capital project funding for all County

. agencies due to limitations of ASAP application to meet the differentreporting capabilities of each agency (staff response to auditrecommendation 2.1), (Item 7).

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21.Accepted report from Supervisor McHugh, Chairperson, Finance and GovernmentOperations Committee (FGOC), relating to Management Audit of Department of ChildSupported Services (DCSS).

Committee Items for Board Action:

a. Approved FGOC recommendations relating to Management Audit of DCSS asoutlined in audit matrix.

.b. Considered audit recommendation 2.1 and determined that DCSS should

conduct in−depth analysis of management reporting needs, and develop andprepare management information reports measuring performance on collections,delinquencies, orders established, timeliness, and compliance with Federal andState requirements, task management, cost effectiveness, and other pertinentinformation.

22.Accepted report from Supervisor Kniss, Chairperson, Health and Hospital Committee,relating to meeting of April 2, 2003.

.

. Committee Items for Board Information:

.

. a. Approve Policies and Procedures for Hospital Sponsored Clinics and

. Exempt Clinics

. b. Accept Compliance Status Report

. c. Accept Health Insurance Portability and Accountability Act of 1996

. (HIPAA) Update

. d. Accept Healthy Kids Monthly Report

. e. Accept Medical Staff Report and Approved Credentials

. f. Accept Period 8 Financial Reports

. g. Accept Valley Health Plan Enrollment Report

. h. Accept Valley Health Plan Advisory Group minutes of January, 2003

. i. Accept report relating to historical overview of the Department of Alcohol

. and Drug Services (DADS)

. j. Accept report relating to historical overview of Public Health Department

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. k. Review proposed budgets of Health and Hospital System general fund

. Departments

. Committee requested Office of the County Executive to evaluate budgetreduction proposals of Mental Health Department and DADS for impact onCriminal Justice System, for report to Public Safety and Justice Committee.

. Committee requested Office of the County Executive to provide cost−savingsanalysis related to redirecting services from West Valley facility.

. 1. Valley Community Outreach Services

. Committee requested alternatives to reducing Psychiatric Social Workerfor bilingual case management and counseling to children and families atAlum Rock Union Elementary School District.

. 2. DADS

. Committee requested additional information on cost associated withrequest to add one clerical position and on−going funding of the LearningInstitute.

. 3. Public Health Department

. Committee requested that Office of the County Executive provideoff−agenda report relating to revenue and allocation of TobaccoSettlement Funds.

. Committee requested that Public Health Department provide alternativesto reducing Tobacco Prevention Fund and information relating to servicesby South County Mobile Van including how and where clients will receiveservices if mobile van is eliminated.

. 4. Mental Health Department

. Committee requested that Director, Mental Health Department, providealternative sources to meet financial shortfall reflected in proposed FiscalYear 2004, 24−hour care budget.

. 5. Children's Shelter and Custody Health Services

. l. Accepted Executive Director's Verbal Report

. Committee discussed potential partnership of Valley Medical Center andLucile Packard Children's Hospital at Stanford.

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23.Accepted report from Supervisor Beall, Chairperson, Legislative Committee, relatingto meeting of April 17, 2003.

.

Committee Items for Board Action:

.a. Adopted Policy to not actively support legislation imposing new State mandates.

.b. Opposed reductions to Supplementary Security Income (SSI) and Library

Transaction−Based Reimbursement, but do not include in County's State budgetpriorities.

.c. Held to date uncertain: Support of Assembly Bill (AB) 1221

(Steinberg/Campbell) relating to California Balanced Communities Act.

.d. Supported AB 216 (Chan) relating to Youth Alcohol Recovery Centers.

.e. Supported, with proposed amendments, AB 20 (Lieber) relating to court

testimony of dependent adults.

.f. Opposed California State Association of Counties' (CSAC) Legislative Proposal

relating to Emergency Medical Services (EMS) governance and directedAdministration to notify CSAC of opposition from the Board of Supervisors.

.g. Accepted report relating to Seventh Annual Joint Advocacy Trip with Silicon

Valley Manufacturing Group (SVMG).

.

Referred to Legislative Committee for report on date uncertain: Reviewvalue to the County of joint trips to Sacramento with SVMG to lobby StateLegislators.

.h. Accepted report relating to State budget strategy.

.i. Accepted report relating to State funding for County agricultural pesticide

regulation.

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24.Accepted report from Supervisor Beall, Chairperson, Children, Seniors and FamiliesCommittee, relating to meeting of April 16, 2003.

.

Committee Items for Board Information:

a. Accept report back relating to cost saving measures for School−Linked Services'(SLS) proposed Fiscal Year 2004 Budget.

b. Accept presentation from Department of Family and Children's Services (DFCS)relating to tentative reorganization plan. (See Board agenda Item No. 5)

c. Accept report back relating to revised Department of Child Supported Services(DCSS) Performance−Based Budgeting measures for Fiscal Year 2003−2004.

d. Accept report relating to DCSS reorganization and implementation of newbusiness model pilot project.

e. Accept status report relating to Department of Aging and Adult Services, PublicAdministrator/Guardian/Conservator Office.

f. Accept annual report relating to Status Offender Services.g. Accept annual report relating to Educational Rights Project.h. Accept status report relating to Out−of−Home−Care Placement Initiatives.i. Approve Minutes of January 21 and February 5, 2003.j. Discuss budget update relating to children, seniors and families services and

forward recommendations to the Board of Supervisors.k. Accept report from Director, Social Services Agency.l. Accept report from Director, DCSS.

m. Announce next meeting of Children, Seniors and Families Committee onWednesday, May 7, 2003, 10:00 a.m. in Isaac Newton Senter Auditorium, FirstFloor, County Government Center.

25.Accepted report from Supervisor Gage, Board Delegate to the Valley TransportationAuthority.

.

Announced next meeting scheduled for May 7, 2003.

26.There was no report from Chairperson Alvarado.

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* 27. There was no report on long−term planning and budget strategies.

County Executive

28.Held to May 6, 2003: Consideration of recommendations relating to Office ofAffordable Housing and use of affordable housing funds.

.

Possible action:

Approve recommendations relating to preliminary allocation of affordablehousing funds and process for distribution.

a.

Authorize Administration to proceed with preparation of two Requests forProposals (RFPs) for distribution of $5.5 million in affordable housing funds toimplement allocations for Category 1 Multifamily Housing Program (MHP)Eligible Projects and Category 2 non−MHP Eligible Projects.

b.

c. Approve Request for Appropriation Modification No. 156 − increasing revenueand expenditures in the Office of the County Executive, Office of AffordableHousing budget to complete transfer of year one housing set−aside funds toAffordable Housing Fund.

* 29. Approved Request for Appropriation Modification No.157 − $3,900 increasingrevenue and expenditures in the Office of the County Executive budget relating toone−time grant revenue awarded by Lucile Packard Foundation for Children's Healthto fund planning retreat for the Children's and Families Leadership Team.

30.Considered recommendations relating to Directed Recording Electronic (DRE) votingsystem, and took the following actions:

.Approved Agreement with Sequoia Voting Systems, Inc. relating to providingelectronic touch−screen voting equipment and services, and absentee votingsystem, in an amount not to exceed $18,904,509.38 for period April 29, 2003through September 30, 2008.(Supervisor Kniss voted no.)

a.

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b. Approved Escrow Agreement with DSI Technology Escrow Services relating toproviding administration and monitoring of equipment and services provided bySequoia Voting Systems, Inc. for period April 29, 2003 through September 30,2008. (Supervisor Kniss voted no.)

.c. Accepted report relating to fiscal implication of Agreement with Sequoia Voting

Systems, Inc. (Supervisor Kniss voted no.)

.d. Accepted report relating to proposal to conduct limited pilot during November

2003 and March 2004 elections, requiring voters to generate voter−verifiedpaper record of vote cast at time of vote, including process to test accuracy ofsmall random sample of touch−screen machines using voter−verified paperrecords, and to submit proposal to Secretary of State for necessary authorization.(Supervisor Kniss voted no.)

.e. Accepted report relating to Registrar of Voters' DRE Project Timeline and

milestone accomplishments. (Supervisor Kniss voted no.)

.f. Held to date uncertain: Acceptance of report relating to creating citizen

committee, including criteria for selection and role of members, or expandingexisting committee, to monitor election systems and testing of logic andaccuracy of each unit.

31.Accepted quarterly status report relating to implementation of the Integrated PestManagement and Pesticide Use Ordinance for period November 2002 through March2003.

* 32. Accepted report relating to joint budget letter to Governor Gray Davis and members ofthe State legislature from California State Association of Counties (CSAC), League ofCalifornia Cities (LCC), and California Special Districts Association (CSDA).

County Counsel

33.There was no report from County Counsel on legal issues.

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Boards & Commissions

* 34. Approved the following Board As−a−Whole appointments to various Boards andCommissions:

.

. Appointee Name Recommended ByBoard/Commission

. Cheryl Crose

Patrick Kwok

Alvarado

Chairperson

Mental Health Board

Bay Area Air Quality Management District

* 35. Considered recommendation relating to one−time allocation of funding from CountyChildren's Trust Fund (CTF) to Social Services Agency (SSA) in an amount not toexceed $315,000, and took the following actions:

.Approved allocation of $45,000, effective July 1, 2003, for Program Evaluationand Outcome Measurement training for General Fund Contract Agencies servingchildren and families, budgeted in the SSA for Fiscal Year 2003−2004.

a.

Approved allocation of $270,000, effective July 1, 2003, for Child AbusePrevention services in accordance with State mandated requirements governingOffice of Child Abuse Prevention funds, for Fiscal Year 2003−2004.

b.

36.Approved 2003 Annual Work Plans for Planning Commission and various advisoryBoards and Commissions reviewed by Board of Supervisors' Committees.

.

. a. .Advisory Commission for Personswith Disabilities

. n. .Historical Heritage Commission

. b. Airport Land Use Commission . o. .Hsinchu, Taiwan Sister CountyCommission

. c. Airports Commission . p. .Human Relations Commission

. d. Animal Advisory Commission . q. .Moscow, Russia Sister CountyCommission

. e. Advisory Commission on ConsumerAffairs

. r. .National Guard and Veterans'Affairs Commission

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. f. Child Abuse Council . s. .Parks and Recreation

. g. .Commission on the Status of Women. t. .Personnel Board

. h. Council on Equal EmploymentOpportunities

. u. .Planning Commission

. i. Domestic Violence Council . v. .Board of Plumbing Examiners

. j. Fairgrounds Management Corporation. w. .Roads Commission

. k. Fish and Game Commission . x. .Senior Care Commission

. l. Florence, Italy Sister CountyCommission

. y. .Social Services AdvisoryCommission

. m. .Health Advisory Commission .

.

Directed Clerk of the Board to advise boards, commissions and committees of therequirement to include prior year accomplishments in future annual work plans.

* 37. Considered recommendations relating to resignations from and declaring a vacancy onvarious Boards and Commissions, and took the following actions:

a. Accepted resignation from Erin O. Simile from Child Abuse Council for afour−year term expiring on June 30, 2004. Appointee shall represent communityat large. Position is rotating and remains with District 5 until expiration of term.

.b. Accepted resignation from Manuel Valdez from Council on Equal Employment

Opportunities for a four−year term expiring on June 30, 2003. Appointee shallbe a representative of a Latino member organization. Position is rotating andremains with District 3 until expiration of term.

.c. Declared position vacant on Province of Florence, Italy Sister−County

Commission, previously held by Patricia Sausedo, for a three−year termexpiring on June 30, 2005. Appointee must have previously demonstratedinterest in matters pertaining to the relationship between Italy and the UnitedStates. Position is allocated to District 5.

* 38. Approved request from Fish and Game Commission for an expenditure from the Finesand Forfeitures Fund in an amount not to exceed $2,500 for the 12th Annual 2003

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Almaden Valley Rotary Kids Free Fishing Weekend, May 3 and 4, 2003, at the LosGatos Creek Park − Campbell Percolation Ponds.

* 39. Approved request from Fish and Game Commission for an expenditure from the Finesand Forfeitures Fund in an amount not to exceed $2,500 for the 2003 Fish−A−ThonEvent that will be held on May 3, 2003 at the Stevens Creek Quarry, Cupertino.

Law & Justice

* 40. Approved Request for Appropriation Modification No. 158 − $386,112 increasingrevenue and expenditures in the Probation Department budget relating to one−timerevenue available to help offset Juvenile Justice Crime Prevention Act (JJCPA) budgetreductions in Fiscal Year 2003 for approved programs funded by JJCPA.

* 41. Adopted Resolution affirming membership of the Santa Clara County Juvenile JusticeCoordinating Council (SCCJJCC) and delegating authority to Chief Probation Officer,or designee, and/or Chairperson of the Board of Supervisors to submit the JuvenileJustice Crime Prevention Act (JJPCA) grant application and execute standard GrantAgreement with State Board of Corrections, including necessary documents to extendor amend Grant Agreement that have no fiscal implications, following approval byCounty Counsel as to form and legality, and providing certain assurances necessary forimplementation of Fiscal Year 2004 Comprehensive Multiagency Juvenile Justice PlanModification.

* 42. Adopted Resolution delegating authority to Chief Probation Officer, or designee, tonegotiate, execute, amend, or terminate Agreements for Fiscal Years 2004, 2005, and2006 with City of Sunnyvale, City of Santa Clara, Franklin−McKinley School District,and Agreement with City of Cupertino and Cupertino Union School District, relatingto delinquency prevention, early intervention, and diversion services for youth,following approval by County Counsel as to form and legality. Delegation of authorityshall expire on June 30, 2006.

Finance Agency

* 43. Adopted Resolution authorizing issuance of Berryessa Union School District GeneralObligation Bonds, 1999 Election, Series C, in a principal amount not to exceed

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$18,002,111.60 relating to financing repair and renovation of schools within theDistrict.

* 44. Adopted Resolution authorizing issuance of Cambrian School District GeneralObligation Bonds, 2002 Election, Series A, in a principal amount not to exceed$15,525,000 relating to acquisition, construction, reconstruction, and modernization ofDistrict capital facilities.

1:30 p.m. Time Certain

45.Resolutions, Commendations and Memorials.a. Adopted and presented Resolution proclaiming May 2003 as "Drowning

Prevention Month" in Santa Clara County. (Health and Hospital System, PublicHealth Department)

.b. Adopted and presented Resolutions commending Jerry Larson, Michelle Covert,

Jeannine Jordan, and Claire La Scola for dedication and tireless efforts on behalfof persons living with and/or affected by HIV and AIDS as they receive the2002 David Leslie Burgess Lifetime Achievement Award. (Public HealthDepartment)

c. Adopted Resolution proclaiming May 1, 2003 as "Loyalty Day" in Santa ClaraCounty. (McHugh)

d. Adopted Resolution commending Crosscultural Community Services Center forproviding basic education, employment training and placement, cross−cultural,and social adjustment services to approximately 1,200 at−risk youth andfamilies. (McHugh)

e. Adopted Resolution proclaiming May 2003 as "Veterans' Appreciation Month"in Santa Clara County. (McHugh)

.f. Adopted Resolution commending Asian Americans for Community

Involvement (AACI) as it celebrates 30 years of dedicated service to thecommunity. (Beall)

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.g. Adopted Resolution commending Correctional Sergeant Heidi Russell as she

retires after 25 years of service to the County of Santa Clara Clara. (Departmentof Correction)

h. Adopted and presented Resolution commending Judge Stephen V. Manley forcontributions to the criminal justice system and residents of the County.(Alvarado)

i. Adopted and presented Resolution commending Voting Rights AdvisoryCommittee for dedication and commitment to developing and maintaining theCounty's Bilingual Voter Program. (Chairperson)

j. Adopted and presented Resolution proclaiming April 2003 as "NationalVolunteer Month" in Santa Clara County. (Chairperson)

k. Adopted and presented Resolution proclaiming April 28 through May 4, 2003 as"West Nile Virus Awareness Week" in Santa Clara County. (Vector ControlDistrict)

2:00 p.m. Hearing

46.Convened hearing to consider the temporary closing of Marsh Road, Arroyo HondoRoad, and Mount Day Road located in the unincorporated area in SupervisorialDistrict 1, and took the following actions:

.Opened public hearing and received testimony.a.

Closed public hearing.b.

Adopted Resolution authorizing Administration to issue encroachment permitfor installation of a gate on Marsh Road at intersection with Felter Road andproviding that authorized closure of Marsh Road, Arroyo Hondo Road, andMount Day Road shall not exceed an 18−month period.

c.

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Directed Administration to request San Francisco Water Department to considerreplacing manual gate with electronic gate and to remove or open remaining gate onMarsh Road.

.

Referred to Administration for report on date uncertain: Evaluation of status andlegality of other gates on County roads in the vicinity of Marsh Road, Arroyo HondoRoad and Mount Day Road.

Environmental Resources Agency

* 47. Adopted Resolution establishing fee schedule for various animal care and controlservices.

* 48. Approved First Amendment to Agreement with Mark Thomas & Co., Inc. relating toproviding civil engineering, architectural, and other professional design services forvarious projects within the County Park system for period August 29, 2003 throughFebruary 28, 2005.

* 49. Approved First Amendment to Professional Services Agreement (PSA) withEnvironmental Sciences Associates (ESA) relating to providing environmentalconsulting and planning services for period May 15, 2001 through May 15, 2004, andupdating ESA Hourly Rate Schedule.

* 50. Adopted Resolution approving filing of application to State Parks and RecreationDepartment for Land and Water Conservation Funds for Los Gatos Creek County ParkDay Use Area Development Project; certifying that the County has matching funds andthe Project is compatible with land use plans of jurisdictions immediately surroundingthe Project; and, delegating authority to Director, Parks and Recreation Department,Environmental Resources Agency, to negotiate, execute, and submit necessarydocuments for completion of the Project, following approval by County Counsel as toform and legality.

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51.Considered recommendations relating to selection of use and management plan optionfor Little Arthur Creek, and took the following actions:

.

Selected Option 3 as use and management plan for Little Arthur Creek, the "noproject" option, that seeks an exchange of property for other appropriate land adjacentto County park and take no further action.

.

Roads & Airports

* 52. Considered recommendations relating to various County roads projects, and took thefollowing actions:

.a. Approved Contract Change Order No. 2 − Final − 2002 East County Pavement

Repair and Resurfacing at Various Locations, Contract No. 02−23, Contractor −G. Bortolotto Company, Inc. Net decrease of $277.04 and a decrease of eightworking days.

.b. Approved Contract Change Order No. 1 − Final − Fleming Avenue and

Mahoney Avenue Roadway Improvement Project, Contract No. 02−24,Contractor − Wattis Construction Co., Inc. Net decrease of $16,696.69 and anincrease of five working days.

c. Approved Contract Change Order No. 1 − Final − Capitol Expressway Overlayand Pedestrian Walkway Improvements between Seven Trees Boulevard andHighway 101, Contract No. 02−26, Contractor − Pavex Construction. Netdecrease of $80,854.66 and an increase of six working days.

d. Accepted Projects as complete and authorized Clerk of the Board to executeNotices of Completion of Contract and Acceptance of Work for Contract Nos.02−23, 02−24, and 02−26.

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* 53. Approved the Project, adopted plans and specifications, and authorized advertisementof Contract Documents for 2003 Pavement Repair and Overlay on Almaden Road andBear Creek Road.

.

. Opening of Bids: Thursday, May 29, 2003 at 2:00 p.m., in the

Office of the Clerk of the Board of Supervisors

.

* 54. Approved delegation of authority to Director of Procurement to execute ThirdAmendment to Agreement with L.A. Consulting, Inc. relating to providing consultingservices for development and implementation of Maintenance Management System(MMS), increasing compensation by $123,103 for a total contract amount not toexceed $243,103, and extending term from June 30, 2003 through October 31, 2004,following approval by County Counsel as to form and legality.

* 55. Approved Quitclaim Deed, Agreement, and necessary documents relating toconveyance of 0.12 acres of excess County−owned real property adjacent tointersection of San Tomas Aquino Parkway and Gleason Avenue to City of San Josefor neighborhood park purposes.

* 56. Considered recommendations relating to Federal Aviation Administration (FAA)Airport Improvement Program (AIP) grants for Palo Alto Airport, Reid−Hillview(RHV) Airport, and South County Airport, and took the following actions:

.a. Authorized Administration to submit AIP grant application to FAA in an

amount not to exceed $495,000 relating to reconstruction of primary access roadto Palo Alto Airport.

b. Authorized Administration to submit AIP grant application to FAA in anamount not to exceed $750,000 relating to security improvements at RHV.

c. Authorized Administration to submit AIP grant application to FAA in anamount not to exceed $1,300,000 relating to Aircraft Noise and Flight TrackMonitoring System at RHV.

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d. Approved draft Request For Proposals (RFP) for Aircraft Noise and FlightTrack Monitoring System at RHV and authorized Administration to issue RFPfollowing approval by County Counsel as to form and legality, and acceptanceof grant offer from FAA.

e. Authorized Administration to submit AIP grant application to FAA in anamount not to exceed $680,000 relating to Automated Weather ObservationSystem and security improvements at South County Airport.

.f. Authorized Administration to submit grant applications to State Department of

Transportation (Caltrans) relating to matching funds, upon receiving FAA AIPgrant offers.

g. Authorized Chairperson to accept grant offers from FAA and Caltrans.

* 57. Considered recommendations relating to recurring airport special events, and took thefollowing actions:

.a. Approved delegation of authority to Director, Roads and Airports Department,

to approve recurring special event requests from San Martin Wings of History −Air Museum to hold fly−ins at South County Airport in conjunction with theirSpring and Fall museum events.

.b. Approved delegation of authority to Director, Roads and Airports Department,

to approve recurring special event requests from Reid−Hillview AirportAssociation (RHVAA) to conduct Reid−Hillview Airport Day.

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General Services Agency

* 58. Approved the Project, adopted plans and specifications, and authorized advertisementof Contract Documents for Easter Seals Community Center Parking Improvements,750 Empey Way, San Jose (Project No. AC2029).

. .

. Opening of Bids: Thursday, May, 29 2003 at 2:00 p.m., in the

. Office of the Clerk of the Board of Supervisors

59.Approved the Projects, adopted plans and specifications, and authorized advertisementof Contract Documents for Exterior Lighting and Electrical Service Upgrades atWilliam F. James and Harold Holden Boys Ranches (Project No. AC0017), andExterior Lighting Upgrades at Muriel Wright Residential Center (Project No.AC2009).

.

.

. Opening of Bids: Thursday, June 12, 2003 at 2:00 p.m., in the

. Office of the Clerk of the Board of Supervisors

* 60. Accepted Report on Bids for construction of Vector Control Service Yard, and tookthe following actions:

.Awarded contract to Vitton Construction Co., Inc., in the amount of $2,097,277with construction time of 300 calendar days.

a.

Approved encumbrance of an additional $210,000 as Supplemental WorkAllowance for a total encumbered amount of $2,307,277.

b.

Authorized Manager, Capital Programs Division, Facilities Department, GeneralServices Agency, or designee, to issue Change Orders, as necessary, againstSupplemental Work Allowance.

c.

Ratified Addenda Nos. 1, 2, and 3.d.

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* 61. Considered recommendations relating to professional consulting services for capitalprojects, and took the following actions:

.Approved Professional Services Agreement (PSA) with 3D/International, Inc.relating to providing program and project management professional services forcapital projects, in an amount not to exceed $6,000,000, for period April 29,2003 through April 29, 2008.

a.

Authorized Manager, Capital Programs Division, Facilities Department, GeneralServices Agency, to be Owner's Authorized Representative to execute ProjectAgreements and perform other administrative functions pursuant to the PSA,following approval by County Counsel as to form and legality

b.

Central Fire Protection District

* 62. Considered recommendations relating to acceptance of real property from the City ofMorgan Hill, and took the following actions:

.a. Accepted Grant Deeds from City of Morgan Hill for real property located at

18300 Monterey Road and 2100 East Dunne Avenue.

.b. Approved Certifications of Acceptance for Grant Deeds.

Sanitation District

* 63. Accepted Monthly Financial Report from County Sanitation District No. 2−3 forperiod ending March 31, 2003 and authorized payment of bills in an amount not toexceed $370,814.98.

Closing

64.Announced Monday, May 5, 2003, at 1:30 p.m. as the date and time for closed sessionto discuss items noticed pursuant to the Brown Act.

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.

. Adjourn in Memoriam

. .

. Adjourned in honor and memory of Don Bunce, orthopedist, former star athlete

. at Woodside High School and Stanford University Rose Bowl "MVP"; and,authorized that a letter of condolence be forwarded to the family.

. .

. Adjourned to Yom Hashoah Holocaust Remembrance at 3:45 p.m. in the BoardChambers, County Government Center; and, subsequently adjourning to Monday,May 5, 2003, at 1:30 p.m. for an open and public session in the 10th FloorSupervisors' Conference Room, County Government Center, 70 West HeddingStreet, San Jose, for the purpose of identifying designated representatives to discusssalaries, salary schedules, or fringe benefits of represented and unrepresentedemployees, or related to labor negotiations, or to disclose real property negotiationsif discussion will take place to purchase, sell, exchange or lease real property; and,subsequently adjourning into a closed session to discuss items noticed by theCounty Counsel and Clerk of the Board.

. .

. ATTEST: PHYLLIS PEREZ

. Clerk of the Board of Supervisors

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