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APPLICATION BOOKLET

2014-2015

AIESEC PHILIPPINES

Member Committee President

"Sometimes it falls upon a generation to be great. You can be that generation."

Message from the MCP:

Audrey

Dear interested applicant,

Thank you and congratulations for being courageous enough to open this application pack. As current MCP, it is

my responsibility to inspire you, encourage you, and even warn you of the experience that is being MCP. I’m

afraid that in that respect, my words might fail you. If at the end of this message, you find that your heart is set,

then I applaud you for your intentions are true.

This application pack is not meant to intimidate you and neither is meant to prepare you. The application process

itself is just one chapter of your MCP experience and win or lose, it will change you. You will learn that it’s one

thing to dream of change, and another to make it happen. You will learn that some hearts can be moved, some

will be led astray. In the end it is you that will be moved, and you will want to achieve far more than what you set

out to do. All it will take is a taste of members pushing you, supporting you, challenging you, for you to realize how

much potential this entity holds.

The application experience will also show you that being MCP is something unique – it is what you make of it, but

the responsibility will always be the same, and the responsibility is great. If and when you become MCP,

remember you are the entity. You are the vision. You are the platform. AIESEC speaks of its impact on the world

through leadership. Your leadership is what will define your experience, and the experience of a thousand others.

It is both an honor and a responsibility too great not to do a damn good job as an MCP.

My own MCP experience has been nothing short of challenging, humbling and inspiring. I have been lucky

enough to truly feel and harness the goodness and influence of this organization and I wish I had more time to

see my vision come to life. But here I offer you the opportunity, through your leadership, to see that materialize.

We speak of leading a revolution; of changing the way we do things and challenging the formula that we’ve

subscribed to for the past 45 years. I am excited to potentially be working hand in hand with you in making that

revolution happen. Soon in this relay I shall pass the baton to you, and hopefully, finally, we will emerge as

winners.

Good luck on your first run.

Yours sincerely,

The MCP Profile He/she must have been an executive board member of a recognized local committee or previously part of the National Support Team of AIESEC in the Philippines.

He/she must be an LCEB/Member Committee officer/returned EP of the current AIESEC fiscal year at the time of his/her application. He/she must be MyAIESEC.net User Certified upon application.

AIESEC KNOWLEDGE • The AIESEC Way • AIESEC 2015 • AIESEC’s Impact Model • AIESEC Experience and Programmes • AIESEC Philippines Compendium • Global Compendium • Global Reality • Regional Reality

• Country Reality • Local Committee Realities

EXPECTED INTERNATIONAL CONFERENCE ATTENDANCE • International Presidents’ Meeting (IPM),

China – February 2014 • Asia Pacific MCP’s Meeting, TBD • South East Asia Congress, TBD • International Congress (IC), Taiwan –

August 2014 • International Presidents’ Meeting (IPM),

Vietnam – February 2015

OTHER REQUIREMENTS Elected MCP must be working full time for the position when the term commences on *May 1, 2014 and ends on April 30, 2015. MCP elect MUST attend IPM in China for transition and global alignment. *For finalization upon the vote of the NEB re:

AIESEC Philippines’ potential timeline change

SKILLS • Team Management • Planning and Alignment • Strategy Creation & Implementation

Tracking • Business communication • Public speaking • Minimum knowledge and expertise

of major business functions: marketing, operations, finance, sales, HR, etc.

Job Description Role Brief The MCP is the Chief Executive Officer of the national organization responsible for

setting the national direction of his/her term, driving impact and implementation

through strategy, and ensuring the long-term sustainability of the organization.

AI+ Global Plenary

NEB

MCP

MC

The figure on the right depicts the MCP’s main

stakeholders:

• He/she is accountable to the Global

Plenary(MCPs) and AIESEC International (AI).

• He/she is responsible for directing and

managing two governing bodies: the National

Executive Board (LCPs), and his/her MC team.

• He/she is the primary representative of the

organization to external entities.

BENEFITS & KEY LEARNING POINTS

Leadership and management in a diverse and

complex environment

Advanced presentation and networking skills

Development in personal effectiveness – time

management, working under pressure,

emotional intelligence

Team management skills (potentially a

multicultural team)

High-profiled networking with AIESECers

internationally, global/national partners

and alumni

International conference

participation

Expertise on strategic planning

and implementation

Job Description Main Responsibilities

• Manage a clear and effective MC planning

• process and follow up on execution

• Enable and support synergy between MC members

• Enable and support development of every MC

member

• Build and implement tracking systems and decision

making processes

• Build and implement management tools and

principles

• Track, review and coach MCVPs and ensure

structure and job descriptions contribute to the

strategic plan

• Support on budgeting and financial decision making

• Manage AIESEC Philippines’ MC activities

• Direct a clear and effective LC planning process

aligned to meet national vision and strategy and

ensure implementation of national and global

direction

• Oversee coordination of activities between the MC

and LCs

• Ensure professional development of the LCPs

• Deliver training and provide learning and

development opportunities for the LCPs

• Update LCPs with all global, national strategies,

considerable changes and all other information

• Ensure national communication with LCPs and their

engagement in national direction and dialogues

• Oversee/manage HR processes and decisions in the

MC

• Ensure a proper working environment for the MC

office

• Track financial situation

• Ensure compliance to Philippine labor laws

• Represent AIESEC at selected networking

events

• Proactively look for new contacts for strategic

partnerships for AIESEC Philippines

• Represent the MC at selected internal events

• Represent AIESEC Philippines in the Global

Plenary and attend required Global Legislative

Meetings

• Overall accountable for all responsibilities to the

Global Plenary

• Reports to the national plenary

• Evaluate and report on provision of MC services

to the national plenary

• Ensure retention of membership status in the

global network

• Manage relations with report to Board of

Advisors

• Main legal representative of AIESEC Philippines

Foundations, Inc.

• Lead decision making process in National

Legislative Meetings

• Build governance structures to ensure

compliance to the National Compendium

• Oversee National Sub-committees with the NEB

• Ensure legality of the organization in

accordance to Philippine laws

• Overall health and performance the national

entity

• Long-term financial and legal sustainability of

the organization

• Country membership status

• Member development and satisfaction of the

NEB and MC

• Positive external positioning and strategic

partnerships built

LEAD & MANAGE THE MEMBER COMMITTEE

LEAD & MANAGE THE NATIONAL PLENARY

MANAGE & ADMINISTER THE NATIONAL OFFICE

MAIN REPRESENTATIVE OF AIESEC PHILIPPINES

GOVERNANCE & ACCOUNTABILITY

PERFORMANCE MEASURES

Application & Election Process

General Flow

Application Release: Nov.

13, 2013

DDL Letter of Intent: Nov. 20,

2013

DDL App Submission: Dec. 8, 2013

*Candidates’ Forum: Dec. 9-

12, 2013

National Congress: Dec.

14-15, 2013

Timeline

Application NatCon

Convocations NatCon Election

*Candidates’ Forum – a virtual platform where the national plenary, alumni, partners, and other members from the international AIESEC community may participate to question candidates about their candidacy. Candidates are expected to be available during this

period to answer questions online. Note: MCVP NATCON will follow by January 11-12 therefore MCP-elect is expected to release MCVP applications soon after he or she is elected.

Summary of Requirements APPLICATION Letter of Intent

Submit to audrey.elumba@aiesec.net

and await confirmation

Video Questionnaire

Application Pack

1-Page Bio

CV w/ AIESEC Experience

Questionnaire (12 pages max.)

Vision & Plan of Action (3 pages max.)

Proposed MC 14-15 Structure (2 pages max.)

Updated 360 CAT-GCM (min. 10 contributors)

Letters of Recommendation

Current/Previous Team Leader

Current/Previous Team Member

Current/Previous Teammate

External (alumni/partner)

International (from another AIESEC entity

with a current/former TL role)

November 20, 2013

December 8, 2013

December 8, 2013

ELECTION at NATCON Opening Speech

Plan Presentation

Closing Speech

December 14, 2013

After Letter of Intent has been confirmed, candidates should send an application package in zip format containing the following documents in pdf:

1. Letters of Recommendation - Each candidate should submit together

with the application form, a minimum of 5 and at maximum, 8

endorsement letters. Required letters are as follows:

1. From 1 Team Leader (current or previous)

2. From 1 Team Member (current or previous)

3. From 1 Teammate (current or previous)

4. From an External (alumni/partner)

5. From an International (from another AIESEC entity with a

former/current TL role)

2. Questionnaire – in the Candidates package you will find the Video,

General and Specific questionnaires. Please follow the page limit in

answering the questions. Unique format/design is encouraged.

3. 1-Page Bio – in any format

4. Curriculum Vitae (CV) – maximum of 1 page, describing roles and

achievements in and outside AIESEC

5. 360ºassessment by CAT in myaiesec.net – a document with the results

of the 360º assessment with at least 10 contributors (Names of

contributors must be included)

6. Vision & Plan of Action – minimum of 1 page and maximum of 3

Recommended components:

1. National Vision (taking into account long-term plan)

2. Programme goals and strategies

3. Timeline / key activities and milestones

7. Proposed Structure for MC 14-15 – minimum of 1 page and maximum

of 3.

to audrey.elumba@aiesec.net and ria.noche@aiesec.net no later than 23.59h (GMT+8) on 08 DEC 2013.

Candidates must prepare the following for convocations:

1. Opening Speech — Each candidate shall be given 15 minutes to present

him/herself in front of the National Plenary to introduce his/her

background, showcase personality, and explain motivations for running.

2. Plan presentation — Each candidate has 45 minutes to present their

vision and plans for the term 2014-2015. Candidates may use any form or

medium (ppts, videos, etc.) for their plan presentations.

3. National Q&A— Each candidate will participate in a 2-hour Q&A session

with the plenary (questions are assigned per LC) along with other

candidates, the timing and grouping depending on the agenda and

number of candidates participating.

4. External Panel – BOA, alumni, partners panel (30 mins. each)

5. Presidents’ Interview – Current MCP and LCPs panel (15 mins. each)

6. Closing Speech — Each candidate will have 10 minutes for a closing

speech to finally convince the electorate on why they are most suitable

for the position.

Additional reminders:

1. Presentations for convocations must be submitted to the election

committee by 13 DEC 2013 so as to prepare for the live stream and

online forum as questions will also be entertained from a virtual

audience.

2. Candidates are recommended but not required to produce hardcopies

of their specific plan of action or handouts to their presentation to be

distributed to the audience during convocations.

3. Required attire: business / corporate

ELECTIONS shall take place right after the CONVOCATIONS.

Voting entities (MC, AdMU, DLSU, UA&P, UPd) should be represented for the

event in order for them to be eligible to vote.

ELECTION ANNOUNCEMENT will commence within NatCon. The winning

candidate must be ready to address the plenary upon being elected.

(1) NO ABSTENTIONS:

• All candidates are voted by the full-member voting LCs and MC. Simple

majority is needed to be elected winner.

(2) WITH ABSTENTIONS

• To be elected, a candidate must gain a majority of valid votes. Valid

votes are defined as non- abstention votes by authorized Voting Local

Committees present. A candidate must get a 2/3 majority of all valid

votes to be win. Each voter has 3 options for voting which shall be given

by the voter under their own discretion:

• Vote of confidence

Candidate is capable of fulfilling the job, they must give a vote of

confidence.

• Vote of no confidence:

Candidate is not capable of fulfilling the job, they must give a vote of

no confidence

• Abstentions

Abstentions are greatly discouraged. Abstentions reduce the total

number of votes and thus reduce the figure for the 2/3 majority

needed to reach a result.

Further Electoral Procedures shall be discussed prior to the commencement

of the voting proper.

Questionnaire

Questionnaire Guidelines

All candidates are expected to accomplish and submit the

following SECTIONS WITH THE INDICATED SPECIFICATIONS:

1. Video Questionnaire 1. Maximum of 10 minutes

2. Uploaded in Youtube by the application deadline 3. Title must be “AIESEC Philippines MCP14-15

FirstName_LastName” (Ex. “AIESEC Philippines MCP14-15 Audrey Elumba ”) 1. URL included to the general and specific questionnaire

document 2. All questions must be answered (order of answering may not

necessarily follow the order in the questionnaire)

2. Application Questionnaire 1. 12 pages max. 8.5 x 11 letter sized paper 2. All questions must be answered 3. Any format is allowed 4. Research data and/or other visual representations of answers

are highly encouraged

Video Questions 1. Who are you? 2. Why are you running for MCP of AIESEC in the Philippines?

3. Briefly describe your AIESEC experience. What are the most important things you learned throughout this experience that you will take with you next term?

4. What do you think is the kind of leadership that AIESEC in the Philippines needs for the next generation? How do you best represent this kind of leadership?

Note that your audience for this questionnaire includes members of AIESEC in the Philippines, members of other AIESEC entities and

alumni.

Application Questions 1. Using any framework or assessment tool of your choice, provide an INTERNAL

and EXTERNAL analysis of the current realities of AIESEC Philippines and draw

three important conclusions with the corresponding action steps to grow the

organization in meeting the 2015 ambition.

2. Describe and assess the term 2013-2014. What do you think are the

foundations that this term has set (you may also include previous terms) that

will enable the growth of the entity for the term 2014-2015?

3. What is AIESEC Philippines’ role in (1) the global plenary and (2) the

Philippine society? According to your analysis, what will be your NATIONAL

PRODUCT STRATEGY to concretely adapt trends/problems into

offerings/solutions, and focus the entity’s resources on positioning AIESEC

Philippines competitively in both markets?

4. Explain the role of AI, the MC and the LCs based on your understanding,

following your strategy for your term. What programs/initiatives will you

implement to ensure role understanding and fulfillment of those roles? What

is the current state of those roles and how will you bridge the gap to your

desired state? 5. Prioritize three (3) main strategies for globalnational strategy

implementation down to the LCs. You may focus on some organizational

elements such as structure, systems, etc.

6. Based on the context of next term, rank in importance your main

responsibilities as MCP and explain why.

7. In one page, explain or illustrate a representation of your vision connecting

to measurable indicators of success.

8. Describe the kind of culture you would like to drive for your MC team. What

skills and characteristics will you be looking for in people as you recruit your

team?

9. What have been your top achievements and non-achievements as an

AIESECer? What did you learn throughout this experience and how has it

shown in your personal and professional development as an AIESECer?

10.AIESEC Philippines recently celebrated its 45th anniversary. With its leadership

body changing on a yearly basis, that poses a challenge to its institutional

memory. As such, how would you explain AIESEC 2015 to a new member,

and make him commit to an individual TXP role?

“A vision without a plan is just a dream. A plan without vision is just drudgery. But a vision with a plan can change the world.”

Best of luck!