Melksham Rugby Club

Moving Forwards Together

February 2012

What is tonight about?

• What’s happening at Melksham House?• When are we moving to Dunch Lane?• How are discussions with the Council going?• What is happening within the club?• What can we all do to help?

What’s happening at Melksham House?

• Council owned since 3 October 2011• Will become the new Melksham Campus– Swimming pool, Youth centre, Library …

• Planning process starts in April• We anticipate being here with full services

until the end of this year

When are we moving to Dunch Lane?

• Club will own freehold to the North Playing Fields• Council will provide a budget for the club to spend

on new facilities• Council will ensure all necessary planning

permissions are provided• Proposal submitted for a pitch, changing rooms and

off-street parking to be available for September• A date for a new clubhouse depends on completion

of all of the above…and probably more!

How are discussions with the Council going?

• Very positive and supportive• Providing funding and planning

What is happening within the Club?

• Limited Company• Club Accreditation (formerly Seal of Approval)• Business Plan• Financial budgets and accounts• Roles & Responsibilities• CASC registration

Club Organisation & StructureEXECUTIVE COMMITTEE

President, Chairman, Secretary, Finance, Coaching, YouthManages club and makes key decisions

Elected by club members at AGM

GOVERNANCEJoey Hirst

FINANCEAnnette Partt

ADMINISTRATIONAndy Cadwallader

FACILITIESPat Holtom

GENERAL COMMITTEESMembers appointed by committee leader. Empowered to

carry out duties within club policies.

PLAYING & DEVELOPMENTMark Simmons

SENIOR CHAIRPat Holtom

YOUTH CHAIRMike Dodge

DEVELOPMENTJoey Hirst

Governance – Joey Hirst

• Club Accreditation• Club Policies

e.g. Equity, Welfare, Discipline• Club Legal Entity

e.g. Articles of Association / Constitution

Finance – Annette Partt

• Budgets & Forecasting– Sub Committee Budgets

• Budgets to be set for 2012/13 season to monitor and control the costs of the club– Forecasting

• Identify areas of high expenditure & recommend appropriate action to the sub & management committees if necessary

• Identify key income generating activities for the club

• Cost Management & Controls– Implement new financial procedures across the club in line with the financial software being

used – To make recommendations on policy for the funding of the club

• Accounts– Clubs Financial Year to be Nov 11 to end Apr 13– New Bank Accounts opened

• 2 x Current accounts– Catering Account– Trading Account

• 1 x Saving Account

Finance – Annette Partt

Next steps• Identify Key Support Roles– Youth Finance Officer– Senior Finance Officer– Sub Committee Members

• Input Income/expenditure on to financial software weekly

• Apply for Community Amateur Sports Club(CASC) status after 1st set of company accounts have been submitted– Allow the club to claim gift aid and tax breaks

Administration – Andy Cadwallader

• Honorary Club Secretary• Section Secretaries• Membership & Recruitment

– Team Administrators• Fixtures Secretaries• Referee Co-ordinators• Pitch & Fixtures Co-ordinator• Press Officer• Marketing, Promotions, Public Relations & Communications

– Club website– Facebook– Twitter– Sponsorship

Facilities – Pat Holtom

• Kitchen / Catering• Bar Manager• Building Maintenance• Grounds Manager• Social Events• Volunteer Co-ordinator

Playing & Development – Mark Simmons

• Player Registration• Player progression and development• Coaching• Coaches• Schools Liaison• First Aid Kit and Courses (Paul Satchell)• Referee Co-ordinator (Mick Hurn)

Head CoachD Jefferies

Assistant Coach BacksD Finlay

Club Coaching Co-ordinatorM Simmons

Assistant Coach Forwards

Taff Bramley

1st Team CaptainA Brailey

2nd Team CaptainJ Flower

3rd Team CaptainC Bull

4th / Vets Team

Colts SetupJ Partridge

U17 Team

U18 Team

U19 Team

Development Squad

S Simmons

Youth Section

Club Coaching CoordinatorM Simmons

Assistant Coaching Co-ordinatorP Satchell

Mini’s Section

U13 CoachesJ Partt

P Williams

U14 Coaches U15 Coaches U16 CoachesG Blacker

R LavingtonD Lewis

Girls CoachesH BerrellyD Coward

Girls Section

U15/18 Girls Teams

U08 CoachesG CookeP HaydenJ Flower

U09 CoachesD EverdenM Hanman

M Clyde

U07 CoachesQ CowleyS Randall

U10 CoachesL Humphries

T CaseD Williams

U11 CoachesB SaundersR Thorne

U12 CoachesM SimmonsP Satchell

C BullR Brown

Session CoachesS Simmons

D DykeR BaileyL Brailey

Senior Chair – Pat Holtom

• 1st, 2nd and 3rd XV• Tours• Presentation Night / Club Dinner• Vets• Day to day running

Development – Joey Hirst

• Project Management• Support from Exec Committee for:– Business Plan– Dunch Lane Project Plan– Tenders and Supplier Selection

Youth Chair – Mike Dodge

• Safeguarding• Minis, Juniors and Girls• Festivals• Tours• Presentation Night• Day to day running

Timescale

2012 2013 2014

Q1Business Plan

Club Accreditation

Q2Planning Review starts

Q3Submit planning

applicationAccess to Dunch Lane?

Q4

Q1Building starts?

Q2CASC application1st set of accounts

Q3CASC Registered?

Q4Move in?

(minimum facilities)

Q1

Q2

Q3

Q4

Q & A