Meeting Rooms

Edgbaston Street

BIRMINGHAM

B5 5BB

0121 600 6020

booking@bullring.org

www.bullring.org

#inthebullring

Charity Reg. No. 1127338

Located in the very heart of the City of Birmingham,

surrounded by the Midland’s premier retail centre,

St. Martin in the Bull Ring, the Parish Church of

Birmingham, has a range of meeting rooms available

for commercial, community and faith organisations.

We offer:

First-class facilities

High standards of customer service

Exceptional value for money

Meeting rooms:

To suit 2 to 50 people

Available for hire by day, half-day or by

the hour

Catering options are available

Tea Lounge/Café:

Our Tea Lounge offers an excellent range of

drinks, cakes and snacks to suit a wide range

of needs.

All proceeds from the hire of rooms and the Tea Lounge

supports the work and mission of the Church in:

Discovering the Heart of God

in the Heart of the City.

Room Hire Charges unchanged since 2009!

Available Rooms The De Bermingham Room:

7.85m x 6.95m (54m2).

This hexagonal room is suited to business meetings, community

groups, training events, social gatherings, conferences, product

launches or market research.

The room is equipped with digital projector (for use at extra cost) and

screen and kitchenette. The room is accessed by four steps and is the

only room not suitable for wheelchair access.

Tea Lounge @ St. Martin’s:

9.6m x 14m (134m2)

A high quality venue with excellent facilities with licensed bar with

seating for 60 covers.

We offer tea cakes to cream teas, in relaxed comfortable surroundings.

The Church:

Nave 25m x 8.5m plus two 5m wide side aisles (460m2)

The fully restored gothic Victorian church is an ideal venue for services

and community events.

The church is a special place of public worship and quiet meditation.

Use must be in-keeping with the principal purpose of the building.

The Deritend Training Room:

9.5m x 5.8m (55m2).

This rectangular carpeted room is suited to business meetings,

community groups, training events, social gatherings, conferences,

product launches or market research.

The room is equipped with air conditioning, digital projector (for use at

extra cost) and screen.

The Bryan Green Room:

5.5m x 3.3m (18m2).

This room will appeal to small business meetings where the boardroom

table will hold up to 8 people or if you require a more informal setting

our comfortable sofa’s will offer a more relaxed atmosphere.

This room is equipped with air conditioning. It does not have a digital

projector and screen, but we can provide flipcharts. It is not suitable for

wheelchair access.

Hire Charges

Edgbaston Street

BIRMINGHAM

B5 5BB

0121 600 6020

booking@bullring.org

www.bullring.org

#inthebullring

Charity Reg. No. 1127338

Room Day Half Hour

De Bermingham Room £260 £150 £40

Deritend Training Room £260 £150 £40

Bryan Green Room £190 £110 £30

Church * - - £160

Church Service (2 hour hire for 1 hour service)

- - £185

Tea Lounge (non-trading days)

£300 £175 £50

Hire Rates applies to commercial organisations,

public sector bodies and private individuals.

25% discount applies to Registered Charities, Other Churches, Ministries & Faiths. 50% discount for

Members of the congregation (for personal use only).

* If the use of the Church requires the removal (and replacement) of the pews, an additional charge of £500

is made.

All prices subject to VAT at the standard rate.

Equipment Hire

TV/Video/DVD £35

Flipchart £16

OHP £16

Digital Projector £30

Laptop PC £40

Staging (erected) £200

Room Capacities

Edgbaston Street

BIRMINGHAM

B5 5BB

0121 600 6020

booking@bullring.org

www.bullring.org

#inthebullring

Charity Reg. No. 1127338

Occupancy Rates (approx.)

Room

Seating Style Theatre

Cla

ssro

om

U-S

hape

Confe

rence

De Bermingham

Room 40 20 20 18

Deritend Training

Room 50 25 26 24

Bryan Green

Room - - - 8

Church 350 - - -

Tea Lounge 60 - - -

Lunch Menu

Lunches supplied by

Jasper's Corporate Catering

www.jaspersonline.co.uk

Edgbaston Street

BIRMINGHAM

B5 5BB

0121 600 6020

booking@bullring.org

www.bullring.org

#inthebullring

Charity Reg. No. 1127338

Bronze Menu

Assortment of freshly cut sandwiches,

seasonal fruit bowl or a selection of mini patisserie cakes

£5.75 p.p.

……………………………………

Silver Menu

Assortment of freshly cut sandwiches

with a selection of 3 finger food savouries per person

seasonal fruit bowl or a selection of mini patisserie cakes

£6.50 p.p.

……………………………………

Gold Menu

Assortment of freshly cut sandwiches

with a selection of 5 finger food savouries per person

Seasonal fruit bowl or a selection of mini patisserie cakes

£8.00 p.p.

……………………………………

Gold Plus Menu

Assortment of freshly cut sandwiches

with a selection of 5 finger food savouries per person

Seasonal fruit bowl, cream cakes and cheese and biscuits.

£9.25 p.p.

Examples of our finger food savouries:

Our menus rotate daily to ensure variety, example menu:

Meat: Chicken Drumsticks, Sausage Roll,

Prawn Marie Rose and Dill vol-au-vent,

Chicken Sate, Smoked Salmon Blinis.

Vegetarian: Egg & cress vol-au-vent, Vegetarian sausage rolls,

Sweet potato curry bites, Bruschetta selection,

Red Leicester & pineapple skewer.

(50/50 mix of meat and vegetarian supplied as standard)

Supplementary charges:

Gluten & Dairy Free, Halal or Vegan: 75p per meal.

Kosher: £2.50 per meal.

Saturday deliveries: £20.00 delivery fee.

Tea / Coffee (supplied in thermal air-pot): £1.00 p.p.

Tea / Coffee (as above) with biscuit: £1.25 p.p.

Orange/Apple Juice (usually 6 or 8 persons per litre): £3.95 per litre

Mineral Water – (Still or Sparkling): £2.95 per litre

Toasted Tea-Cake: £1.00 each

All prices subject to VAT at the Standard Rate

Terms & Conditions 1. Parties 1.1 The agreement is between the hirer and Birmingham Parish Church (BPC). 1.2 The hirer is a singular person or organisation being wholly liable in respect of this agreement. 2. Provisional bookings 2.1 Enquiries should first be made to check availability with the venue. If date required is available for the function a provisional booking can be made by telephone, fax or e-mail. The hirer should provide organisation name, full invoice address and provisional details. The provisional booking will be held for a maximum of 30 days or until another enquiry for that room is made, whichever is sooner, at which point the hirer will be contacted and asked to confirm the booking or release it immediately. 3. Confirmation of bookings and numbers attending 3.1 All bookings are provisional until confirmed by BPC. 3.2 The hirer shall advise BPC (using the catering booking form) of the final number of guests attending the function no less than 10 days prior to the date of the function. Final numbers may not be less than 25% of the numbers booked. If this is the case then can-cellation charges as those laid out in section 4 of these terms and condi-tions will apply. 4. Cancellations & postpone-ments 4.1 Once room bookings are con-firmed, room cancellations will be charged on the following basis: More than 28 days notice: No Charge Between 15 & 28 days notice: 50% Room Hire Between 5 & 15 days notice: 100% Room Hire Less than 5 days notice: 100% of Room Hire & 100% Catering 4.2 All cancellations should be made in writing and will be effective on the date received by BPC. 4.3 Where possible every effort will be made to re-sell cancelled space to minimise any cancellation charges to the hirer. 4.4 Any bookings that wish to postpone the date will be subject to cancellation charges as set out in 4.1.

5. Payment terms & VAT 5.1 BPC reserves the right to require payment by way of a deposit of all or part of the room charge on such date prior to the function as BPC shall determine. Should the hirer not pay such a deposit by the date specified, BPC may treat the booking as having been cancelled by the hirer. 5.2 All accounts will be invoiced not later than the last working day of the month of the function and will be due for payment within 28 days of the invoice date. 5.3 All prices are exclusive of VAT and will be charged at the standard rate . 5.4 BPC reserves the right to alter prices or other details shown in its brochure without notice. Tariffs are reviewed annually and implemented on the 1st January. The hirer will be invoiced at the rates applicable at the day of the event. 6. Catering 6.1 All catering relating to a function shall be provided by BPC. Outside catering is not permitted. 6.2 The hirer shall advise BPC (using the catering booking form) the final number of guests attending the function no less than 10 days prior to the date of the function (cancellation charges apply for numbers less than 25% of those booked, see point 3.2). Any reduction in numbers received during the 5 days prior to the function cannot be accepted and non-arrivals will be charged for. 6.3 Numbers may be increased up to 1pm of the working day prior to the function, subject to agreement. 6.4 Dietary requirements will be catered for if ordered within the time frame specified in these conditions of hire. 7. Session times 7.1 Unless otherwise stated, session times are as follows: Morning: 09.00 – 12.30 Afternoon: 13.30 – 17.00 Evening: 18.00 – 21.00 7.2 The function is required to finish at the times specified on the booking form. The session time shall include the setting up and breaking down of equipment. In the event of any extension to the session time(s), the hirer shall incur additional charges calculated by reference to the session charges for the allocated room(s).

8. Equipment hire 8.1 The hirer must book equipment required using the BPC room booking form. Equipment is hired out on a first come first served basis and as such, no item can be guaranteed until a room booking form has been received. 8.2 The hirer may only bring additional equipment, articles or substances on to the premises with the prior agreement of BPC and as such, equipment, articles or substances must be specified in writing. The hirer may use their own electrical equipment as long as it is certified suitable for use in the UK and it has been electrically tested within the last 12 months. Evidence of which should be given to BPC before set up. 8.3 The hirer will be liable for any damage to furniture, fittings, equipment and any other property of the BPC resulting from the holding of the function, however caused. 8.4 BPC do not accept any liability for any loss of damage to any item of equipment, article or substance. 9. Affixing of signage 9.1 The hirer shall not erect any exhibitions, stands, displays, freestanding advertising material or signs or any other items on the premises without prior agreement of BPC. 9.2 Materials are not to be affixed to walls or ceilings other than with BPC’s agreement, then only with masking tape or other fixings as supplied by BPC. 9.3 The hirer shall be responsible for any damage caused to the premises arising from the erection of any item specified in 9.2 above and shall pay to BPC on demand the amount required to make good any such damage.

10. Obligations of the hirer 10.1 Unless otherwise agreed in writing, it is the responsibility of the hirer to remove and keep out of the premises any person acting in a manner which, in the reasonable opinion of BPC may be undesirable, inappropriate, harmful, offensive, obscene or illegal or may cause a breach of the peace. 10.2 The hirer shall not sublet the hired rooms without prior written consent of BPC. 10.3 BPC will not indemnify the hirer for any loss or damage to any property arising out of the holding of a function or any injury which may be incurred by or be done or happen to any person during the holding of a function arising from any causes what so ever, or for any loss due to any breakdown of machinery, failure or supply of electricity or telephone, leakage of water, fire, riot, government restriction or act of God which may cause BPC’s premises to be temporarily closed or the function interrupted. 10.4 The hirer must recognise the special nature of the building and be aware of the Christian community that use the facilities. By requesting a booking, the hirer agrees that: a. They do not directly oppose the Christian faith. b. They do not have practices contrary to Christian principles. c. They will not promote or practice illegal or immoral activities. d. They do not intend to use the facilities for Party Political activities. e. They do not intend to use the facilities for researching or promoting or demonstrating or selling or distributing illegal products or salacious materials. 10.5 If children under the age of 16 years are likely to attend the premises, the hirer must comply with BPC’s policy on Child Protection. 10.6 BPC will refuse the right to hire or cancel said booking that does not comply with the current policies at the date of hire. 10.7 BPC reserve the right to terminate any hire without prior notice where the hirer fails to comply with these terms and conditions.

Booking Form

Edgbaston Street

BIRMINGHAM

B5 5BB

0121 600 6020

booking@bullring.org

www.bullring.org

#inthebullring

Charity Reg. No. 1127338

Organisation:

Contact name: Tel No:

Address (for invoice purposes)

Postcode:

E-mail address:

Type of organisation (delete as applicable)

Private sector Registered Charity Church or ministry

Public Sector Member of congregation Private individual

Event date: Numbers attending:

Adult: Under 16:

Start time: Finish time:

Room layout:

Equipment:

Catering: Please specify time for service: __________________

Bronze

Silver delete as

Gold required

Gold Plus

Sandwich Mix:

% vegetarian:

(default is 50/50)

Desert Choice:

Cake, fruit or 50/50:

(default is 50/50 except Gold+)

Tea/Coffee: (Tick selection and specify time for service)

Arrival Morning Afternoon Other

Hot drinks* _________ _________ _________ ________

Hot drinks*& biscuits _________ _________ _________ ________

Hot drinks* & pastries _________ _________ _________ ________

Mineral Water +

Orange/Apple Juice +

* please specify Tea/Coffee split. + please specify still or sparkling per

litre for water and Apple or Orange

split for Juice.

Other requirements:

How to find us:

Edgbaston Street

BIRMINGHAM

B5 5BB

0121 600 6020

booking@bullring.org

www.bullring.org

#inthebullring

Charity Reg. No. 1127338

LOADING & UNLOADING: Edgbaston Street is a pedestrian

area. Access for loading and unloading (between 07.00-

09.00am; 17.00-20.00) by prior arrangement with our Duty

Officer on 07984 892 921.

PARKING: Digbeth Car Park (between Meriden Street and

Oxford Street), about 5 minutes walk from St. Martin’s Church.

Moat Lane Multi-storey, within sight of the Church and Pershore

Street Multi-storey, about 5 minutes walk.

RAIL: Birmingham has three main line stations. Walking

distances: Birmingham New Street Station about 5 minutes.

Birmingham Moor Street Station about 3 minutes. Birmingham

Snow Hill Station about 10 minutes. Taxis are available at all

stations.

COACHES: Coaches arrive at Digbeth Coach Station which is

about 5 minutes walk from St. Martin’s Church.

ARRIVAL: On arrival, please use the Tea Lounge entrance or

contact the Duty Officer on 07984 892 921. Room allocations

are displayed on a notice boards at the staircase.