MEETING OF THE GREATER BEDMINSTER COMMUNITY...

MEETING OF THE GREATER BEDMINSTER COMMUNITY PARTNERSHIP

24 June 2013 Southbank, Dean Lane, Bristol BS3 1DB

6.45pm This will be an opportunity to talk informally, view displays and drink tea and coffee. It will also include consideration of Public Forum statements. Statements for the attention of the Partnership should be sent to [email protected] no later than midday on Friday 21st June 2013. Please note that comments and participation in the debate are also encouraged on the e-form discussion page and the Greater Bedminster Community Partnership website www.greaterbedminster.org.uk and via Neighbourhood Forums held in your ward. Details of when and where Forum meetings are taking place can be found on the Council’s website. No invitation to attend or notification of the business you want to raise is necessary. Just turn up on the day and have your say – on anything you want relating to your area.

AGENDA 7.00pm 1. WELCOME, APOLOGIES AND INTRODUCTIONS 2. CONFIRMATION/ ELECTION OF THE GBCP BOARD - To agree the membership of the Partnership Board - To elect a chair, vice chair, secretary and treasurer of the

partnership board - To agree roles and responsibilities of Board members 7.15pm 3. NEIGHBOURHOOD PARTNERSHIP AGM REPORT including

FINANCIAL SUMMARY (p.3) - Election of Chair for the delegated Council decisions within the 2013-

2014

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mailto:[email protected]://www.greaterbedminster.org.uk/

- Note Devolved Budgets and Influence on services - Note the Neighbourhood Partnership Action Plan / Priorities

7.25pm 4. MINUTES OF THE MEETINGS OF THE NEIGHBOURHOOD

PARTNERSHIP HELD ON 25th March 2013 (p 7) - Including Area Coordinator update on actions - Update on …. 5. DECLARATIONS OF INTEREST

- In accordance with Council procedures, Councillors are required to declare any interest, which they have on matters on the agenda

7.35pm 6. GREEN SPACES RECOMMENDATION 8.00pm 7. COMMUNITY ACTIVITIES UPDATES (verbal item) - including update on CIA 8.35pm 8. NEIGHBOURHOOD PARTNERSHIP REVIEW OUTCOMES (p.19) 8.45pm 9. DEVOLVED SERVICES UPDATE (Nick Christo) (p 23) - including Clean and Green Fund Update and Local Traffic S106

update. 8.50pm 10. RESOLUTIONS TO THE GBCP Please send resolutions to [email protected] by midday on

Wednesday 19th June 2013 8.55pm 11. AOB AND DATE OF THE NEXT MEETING

- The next meeting will take place on 21st October 2013 The Area Coordinator: Nick Christo 07585 909030 [email protected] The Clerk: Samantha Mahony, Democratic Services Officer 0117 92 22342, [email protected]

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mailto:[email protected]:[email protected]:[email protected]

AGENDA ITEM NO. 3

Greater Bedminster Community Partnership 24th June 2013

Title: Greater Bedminster Community Partnership AGM report

Report of: Area Coordinator & Democratic Services Officer

RECOMMENDATIONS

1. To confirm the NP membership and decide on the chairing arrangements for 2013-14

2. To confirm the NC and NP terms of ref and the NC financial operating framework.

3. To notes the devolved budgets and influence on services 4. To agree the meeting schedule including subgroups and forums 5. To note the financial statement and expenditure from 2012-13 6. To note the dates for updating the NP action plan and communications

plan

1. Membership and chairing arrangements

1.2 Each neighbourhood partnership comprises

(a) the Neighbourhood Committee of councillors for each of the wards which make up the Partnership (who serve for their term of elected office)

(b) local resident representatives who are chosen by election/nomination/volunteering

(c) representatives of local organisations and services Membership of the GBCP to be agreed at the GBCP meeting.

2. Terms of Reference and Financial Operating Framework

2.1 The Neighbourhood Committee and Neighbourhood Partnership terms of reference remain the same as 2012-13, but will be reviewed this year as part

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of the NP review (see agenda item 8). The NC and NP terms of reference are available on the council website or from the Area Coordinator.

2.2 The financial operating framework for the NC remains the same as 2012-13 and is available on the council website or from the Area Coordinator.

3. Devolved budgets and influence on services 2013-14 3.1 The GBCP devolved budgets are: Budget 2013-14 budget Amount carried

forward (unallocated)

Total

Highways maintenance budget

£69,275 £0 £69,275

Local traffic schemes budget

£17,500 £0 £17,500

Wellbeing budget £20,000 £400 £20,400 Clean and Green budget

£1500 £1,011 £2,511

S106 budgets £552,274.03 £552,274.03 £552,274.03 Community Infrastructure Levy

Not yet known N/A N/A

3.2 The Greater Bedminster Community Partnership currently has influence on the following services:

Influence on BCC Neighbourhood Officers and PCSOs through Neighbourhood Working priorities

Influence on the council’s waste and street cleaning contract. Influence on the council’s grounds maintenance service Parks Investment Plan Prioritisation

3.3 Further devolution and influence will be explored this year as part of the NP review (see agenda item 8)

4. Meeting schedule 2013-14 The proposed meeting schedule for the GBCP is:

24th June 2013 - 7.00pm - 9.00pm 21st October 2013 - 7:00 - 9:00pm

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27th January 2014 - 7:00 - 9:00pm 24th March 2014 - 7:00 - 9:00pm

. 5. Financial statement 2012-13 Please see appendix A for the financial statement for 2012-13 expenditure of the GBCP. 6. NP priorities, action plan, communications plan 6.1 The GBCP Neighbourhood Partnership has an action plan which sets out the work of the NP. The action plan will also contain the priorities for Neighbourhood Working for 2013-14. The GBCP action plan is due to be updated in September 2013. 6.2 The GBCP has a communications plan which sets out the community outreach and communications work that will take place in order to promote, encourage involvement and engage local people with the work of the NP. The GBCP communications plan is due to be updated in September 2013.

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APPENDIX (3) A

GBCP 2012-13 financial statement

2012-13 budget (including money carried forward from previous years)

2012-13 allocation / expenditure

Unallocated budget being carried forward

Notes

Highways maintenance

£13,100 (surface dressing) + £60,000 (footways)

£27,993.02 (surface dressing) + £35,517.33 (footways)

£0

Local traffic schemes

£17,500 £17,500 £0 Toll House Junction, Bower Ashton & Minor signs and lines

Wellbeing £20,000 £19,600 £400 £400 returned from LIMP

Clean and Green £2,850 £1,839 £1,011 Section 106 £552,274.03 £0 £552,274.03 CIL N/A N/A Not known. CIL was devolved in

January 2013 but will take some time before money starts to become available to the NPs.

Full details of expenditure and individual allocations of budgets can be found on the GBCP web pages or by contacting the Area Coordinator.

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AGENDA ITEM NO: 4

GREATER BEDMINSTER COMMUNITY PARTNERSHIP 7.00 P.M. ON 25TH MARCH 2013 AT THE SOUTHVILLE CENTRE

PRESENT: GBCP Board Councillor Green Southville Ward (Chair - Neighbourhood Committee) Councillor Beynon Southville Ward Councillor Bradshaw Bedminster Ward Ben Barker Dame Emily Park Project Matthew Symonds Neighbourhood Partnership Chair Alan Pratley Swiss Drive Neighbourhood Watch Les Potter BS3 Churches Together Simon Hankins Southville CDA Anna Bryant Ashton Gate Triangle NIG Malcolm Brammar WOW John Vickery Equalities Rep Helen Thomas University of the 3rd Age Statutory Sector and Observers Nick Christo (NC) BCC Area Co-ordinator Lorna Heaysman BCC Neighbourhoods Officer Samantha Mahony BCC Democratic Services Officer James Dowling BCC Principal Traffic Officer Ian Collinson Neighbourhood Planning/ Local Resident Phil Ham North Street Greening/ Local Resident Andrea Vascongelos North Street Greening Amy Stone North Street Greening Jim White Local Resident James Coleman Local Resident John Potter North Field Complex Lucy Hunt ACTA Community Theatre Terry Lewis Ashton Vale resident Malcolm Owen Ashton Vale resident Chris Richards Local Resident Amanda Edmondson Local Resident Stef Brammar WOW Stephen Wickham BS3 Planning Group Brian Richard Memories of Bedminster Jo Cross Ashton Road Resident Apologies: Colin Smith, Sgt Paul Honeychurch, Chris Pratley, Cora Paine 7

1. WELCOME AND INTRODUCTIONS Matthew Symonds NP Chair welcomed everyone to the meeting, and asked all those

present to introduce themselves. 2. MINUTES OF MEETING HELD ON 21st JANUARY 2013 p.6 ‘Christmas Lantern Event’ was changed to ‘Winter Lantern Event’ It was AGREED that the minutes of the meeting held on the 21st January 2013

were a correct record and were signed by the Chair. Matters Arising/ Actions:-

Councillor Green reported assurances from Council officers that the topsoil in Sylvia Crowe Park would be reinstated at the appropriate time for the weather/season. The Councillors would re-approach the new City Director when appointed in the summer to progress concerns. ACTION; Councillors and NC to progress resolution with the new City Director. Ben Barker reported that the FRoGS had agreed to adopt the space within their area of concern and be a community organisation available for consultation.

NC reported that representatives had attended a meeting of the Licensing Policy Scrutiny Board to present evidence for the Cumulative Impact Area. The LPSB would visit the area on the night of 30th March 2013 before the process continued, and culminated in a meeting of full Council in Nov/Dec 2013.

A community meeting would take place on 4th April 2013 regarding Greville Smyth Changing Rooms, facilitated by the Sports Development Team.

3. DECLARATIONS OF INTEREST There were none.

4. COMMUNITY INFRASTRUCTURE LEVY

The GBCP received a report from the AC which outlined the implementation of Community Infrastructure Levy (CIL) following the Localism Act 2011. It was reported that Section 106 has been scaled back and would no longer be sought for contribution to open space although contributions already secured from development would still require to be paid. CIL had been introduced on 1st January 2013 for open space contributions from developments to enhance local areas. The Partnership would automatically qualify for 15% of CIL money collected. If an area had a Neighbourhood Development Plan (NDP) it would collect 25%. It would be for the Partnership to decide how to spend the money and whether to build up a large amount or spend locally on smaller projects. In response to questions, the following points were clarified; - CIL was calculated using a set formula without the negotiations associated with

S106. - The funds would not be ringfenced for specific areas or timeframes as with S106,

however, there would be guidelines to be followed. 8

- It was expected that money would not filter through to the Partnership until October/November 2013.

- CIL was currently a separate entity from the Housing Revenue Account, but there may be intention to merge the grants in future.

- In response to the suggestion that there was little space for new developments within the partnership area and therefore little opportunity to receive CIL, it was confirmed that all planning applications over a certain size would have to pay CIL, including domestic developments.

- It was suggested that the the GBCP could maximise the CIL from the upcoming planning application for changes to the current Ashton Gate Stadium to 25% by progressing a NDP.

With reference to the possibility of a NDP, Ben Barker reported that progress was ongoing towards a Business Improvement District (BID) as voting was underway and a decision was due in mid April 2013. A conference would also take place at the Southbank Centre on the 27th April to discuss green spaces across the two wards. Following the conference and other events a picture was expected to emerge and discussions about whether a NDP was appropriate take place. The only decision so far was not to proceed with urgency. It was suggested that a NDP was not the only option available, as Neighbourhood Development Orders had also been introduced with the Localism Act and could be tailored to the BID. The discussion would remain on the agenda of the GBCP for the next few meetings and updates provided. The NEIGHBOURHOOD COMMITTEE RESOLVED to accept responsibility for decisions over the spending of devolved CIL receipts that are received from development taking place within the Neighbourhood Partnership area.

5. DEVOLVED TRANSPORT SCHEMES 2013-14

James Dowling (Principal Traffic Officer) reported to the Partnership regarding the devolved budget for 2013-14 (Agenda Item No.7) as well as schemes previously prioritised by the NP as outlined with the Devolved Services Report (Agenda Item No.8).

- The 2011/12 prioritised scheme zebra crossing on West Street was now operational. Contractors would complete maintenance on the footway and the bus stop by Easter.

- The 2012/13 Tollhouse Junction scheme had been installed, with snagging issues to be resolved on site. The build out would slow traffic approaching the Coronation Road area. It was suggested that a painted 20mph sign on the road would add to the objectives of the scheme ACTION: JD to take idea of 20mph painted sign on road back to officers

- The Bower Ashton residents’ parking scheme was in a consultation period for comments from residents regarding the proposed designs. Members of the Partnership made the following suggestions for improvements to roads: - the junction of Coronation Road and Clift House would benefit from painted boxes, - the stretch of Ashton Drive under the railway bridge was in need of repair, - surface water on Smyth Road needed addressing to improve the condition of the

road. ACTION: JD to take report comments back to colleagues

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There was a short discussion regarding the need for devolved decisions by the Neighbourhood Committee when the proposals arose from technical officer assessment, however, it was acknowledged as an example of working together to reach good decisions, and continued communication and understanding regarding the repair of roads. It was confirmed that the S106 schemes in the area would be progressed as priority for officers. The large amount of funds unspent for Ashton Vale was acknowledged and planning would commence on that.

The NEIGHBOURHOOD COMMITTEE RESOLVED 1. Agreed the work programme for 2013/14 for carriageway surface dressing as;

i) Duckmoor Road/ Luckwell Road – Bedminster/Southville (£47,400) ii) Beauley Road – Southville (£7,100) iii) British Road – Bedminster (£5,175) iv) Colliter Crescent – Bedminster (£1,300) v) Longmoor Road – Bedminster (£2,050) vi) Smyth Road – Bedminster/Southville (£6,250)

2. Note that footway schemes were delayed until later in the year 3. Note the schemes that would be delivered in the GBCP area in 2013/14 4. Note the pause in decision making of 12 months in order to deliver the current

work programme. Devolved funding would be carried forward and identification of new schemes would start in late 2013

5. Note that S106 traffic management schemes with deadlines before July 2014 would be programmed into the work schedule.

6. COMMUNITY ACTIVITIES UPDATE

The Community Partnership received verbal updates from those present. The following key issues were noted:-

The ACTA Centre were planning ideas for development of their building to add another room which would allow for performances and the weekly programmes of events to take place at the same time, and create further space for community use. The group hoped to apply for Arts Council funding for the bulk of the money. ACTION: Further information could be provided to BB for the newsletter. The Councillors and Partners expressed their support for the project as an exciting proposal for an area short of community space.

The Southville Community Development Association consultation on the future development of the Southville Centre continues with a further meeting on 26th April from 4pm onwards. There would be a chance to find out what comments had been received so far, look at initial plans and facilitate further discussion.

Churches Together highlighted the number of services and events over the Easter weekend. Local Churches would also combine on 19th May for Pentecost in Castle Park between 1 – 6pm. A report had also been released which outlined

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the benefits of churches working together and the need to reduce fear between churches and the local authority to develop better relationships.

It was reported that Faithspace were doing well and hoped to develop further.

Help and support from others was invited and welcome.

A group of students on a permaculture design course were developing a Bedminster Greening Project to enhance and increase usage of existing green spaces by shopping streets, concentrating initially on North Street. Ideas included the installation of play equipment, increased signage, street planters placed where pavements are wide enough or where there were yellow lines but no parking space required, plans to improve the aesthetics and wildlife in the area through ideas such as use of the space on top of telephone boxes and bus stops with wildflowers, or utilising old skips to create mobile gardens which can be moved to events and show what can be grown in a small space or urban environment. In response the following suggestions were made: - Other organisations should be contacted such as the Patchwork Group, North

Street pocket park and North Street Green. - There could be educational links to incorporate the planters into the school

curriculum and give the schools a sense of ownership. - Consideration should be given to accessibility if planning skips/planters on the

pavement, and of cyclists and motorcyclists when on the road. It was acknowledged that yellow lines sometimes had functions other than to indicate ‘no parking’.

- Though should be given to health and safety when considering planting on top of phone boxes and bus stops.

- An interesting link for the Greening Project was the WOW bid for LSTF money to create a greenway link from West Street to North Street.

- It was suggested that further detail about the permaculture principles to show where the ideas had come from should be included within future communications.

West Street was beginning to change with new pavements and pedestrian

crossing, flower baskets, an archway to South Street Park and plans for play equipment. A traders group had been set up and a pop up bakery in residence until the end of June with the hope of encouraging other food shops. The group were now trying to attract a tenant for the café bar space within the development of the old White Horse Pub.

There would be a fundraising meeting for the Bedminster Winter Lantern event at Compass Point on April 9th.

The Celebrating Age Festival would take place from 24th June to 7th July 2013.

There was an opportunity to apply for up to £200, those interested should contact [email protected].

Officers had been working with interested parties re the Scout Hut researching

the leasehold, freehold and land registry details. It had been established that the Merchant Venturers had a 25 year leasehold which meant there were limited options available.

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mailto:[email protected]

There had been an increase in thefts of ladies purses from shopping trolleys on East Street. The police were aware but the Partnership were asked to spread the word.

79 Bedminster Bugs had been installed and were proving a popular tourist

attraction.

7. RESOLUTIONS TO THE GBCP (Agenda Item 9) A resolution was presented regarding ‘Community Harm’ and AGREED as follows;

That the G.B.C.P. should forge relationships with other partnerships and agencies in order to share and develop strategies and best practice for the purpose of dealing with landlords of premises that generate community harm.*

That the G.B.C.P. should prioritise such action in neighbourhood planning

Recent conversations with the Police and Crime Commissioner, a representative of Old Market Community Development and the charity ‘Living Streets’ have elicited approaches that might be adopted towards premises in residential areas that pose a social risk and have a negative effect on health and well-being for the local population.

1. Recommendations from Old Market: To be persistent with landlords and put pressure on them to find better tenants. Accentuate community harm effects. Enforce particular action (a kind of property ‘ASBO’) against the landlord. Avoid action that generates further negative representation of the area.

2. ‘Design Out and Deter’: Drawing on expertise from designing-out crime models and organizations such as ‘Living Streets, to render customers of such premises aware of tangible change in the immediate environment and uncomfortable about access.

* Known instances in one Bedminster locality that qualify this concept: (sexualised) street harassment, and on-street soliciting. Attracting graffiti and anti-social behaviour. Property issues – residents leaving as a consequence of the above and potential tenants put off by their proximity. An increase in problem tenants and drug dealing. During the discussion, the following key issues were noted;

A systematic, methodological approach from the NP was advised, which required

time and coordination to bring local people together. It was suggested that the approach should also be included within any Neighbourhood Plan. ACTION: To be considered as part of discussions for a Neighbourhood Plan/Vision

Just because the massage parlours existed did not mean they should be accepted.

There would be a wealth of information from other areas in the city that have tackled the problem, such as Easton and Old Market. ACTION: NC to speak to the Inner City Neighbourhood Partnership regarding their experiences

It was reported that two attempts to open a massage parlour in British Road had been resisted through the planning process. The long established premises on West Street brought fear of another premises being allowed to open due to precedent.

Sgt Paul Honeychurch had completed research due to past cases which could be helpful regarding the constraints and obstacles. 12

Pop up establishments could be established without planning permission and were difficult to remove.

8. DEVOLVED SERVICES UPDATE The Community Partnership received a report from the Area Co-ordinator (agenda item

7) which provided an update on devolved services. Clean and Green The clean and green budget had been spent well for the Bedminster ward, but there remained £1,000 for the Southville ward, with another £500 to be devolved in April 2013. Any ideas should be forwarded to officers. Better Neighbourhood Working A pilot which set up virtual community teams to act as a taskforce had been operational across 3 NP areas since October 2012. There would be a citywide roll out of the arrangements in May 2013 and NP wide priorities set. The Partnership acknowledged the hard work of the officers currently working in the area over the past three years to already work in such a joined up manner, minimising duplication and working well together. James Dowling and traffic officers were thanked particularly for his help to improve West Street over the past four years to make the road more accessible for elderly residents. John Vickery was welcomed as a new equalities rep on the partnership board. He highlighted a couple of places that would benefit from dropped kerbs and tactile pavements. The GBCP asked for an update regarding the past resolution to implement dropped kerbs within the NP area using devolved footway maintenance funds. ACTION: NC to speak to John re specific locations of need and find out what progress had been made on the installation of dropped kerbs. It was also suggested that the dropped kerbs between Aldi and St. Francis Church could benefit from added visibility such as white lines. In response to a query, NC confirmed that there was a set policy for advertising along highways and that if the vehicles were taxed and roadworthy they were difficult to remove. ACTION: Advertising along Highways policy to be distributed to the GBCP

The Neighbourhood Committee RESOLVED that the report be noted

9. NEIGHBOURHOOD PARTNERSHIP CONSULTATION

Nick Christo presented a verbal report (Agenda Item No.8) and invited discussion regarding the future direction of Neighbourhood Partnerships. Surveys were available as paper and online and consultations were taking place to gather views and information. An event in May/June would present the feedback and outcomes of discussions and further to that officers and the Executive Member would make a decision.

Nick Christo and Lorna Heaysman suggested two questions: 1. What works well currently and what doesn’t? 2. What would you like to see and be involved in, in future?

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The following comments were made in response - Communication and understanding had improved over the past few years. - There remained a long way to go as there was still confusion about the difference

between a Neighbourhood Partnership and Community Partnership, the forums and the partnership, and new Government Planning Forums.

- Some organisations had become involved through the Community Chest funding. - There appeared to be were two styles of NP, some as extensions of the Council and

others connected more to the organisations that made up the Partnership. - There remained a gap of engagement and involvement of young people. Further comments were written on post it notes and collected. These can be found at appendix A to the minutes.

10. ANY OTHER BUSINESS

The Best of Bedminster Show would take place on Saturday 21st September 2013 on North Street Green, the SCDA AGM would also take place then.

The Mayor had made announcements regarding a Residents Parking Scheme to be phased in over 18 months. Further information would be brought to the next meeting. ACTION: Residents Parking Zones to be added to the next agenda. It was suggested that redundant yellow lines could be ‘mopped up’ through the residents parking scheme.

Thanks were given to Lorna Heaysman as it was her final meeting before moving onto another job. She was thanked for her hard work over many years for the GBCP and the wider area.

It was reported that school places had been added at Southville Primary School (three form entry over two sites) and Ashton Gate (four form entry over two sites).

Concerns were raised regarding bus access to the bottom of Duckmoor Road and Ashton Park which was further blocked when Bristol City Football Club were playing at home. ACTION: The issue would be fed into the appropriate Neighbourhood Forum and NC would inform the appropriate BCC officer

11. DATE OF NEXT MEETING

AGREED: that the date of the next neighbourhood partnership meeting be held on Monday 24th June 2013 at 7.00 pm at a venue to be confirmed.

(*Please note this meeting is the GBCP Annual General Meeting and will include re-nomination of board members and election of officers*)

(The meeting ended at 9.10pm)

CHAIR

S:\Reports\2012-13\Neighbourhood Cttees\Bedminster-Southville\Minutes\(3) 21st January 2013.doc

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APPENDIX A acta community theatre Proposed development of the actacentre in Bedminster. Background acta moved into the former YMCA building in 2002, with an agreed 30 year lease on a peppercorn rent. Since that time the company has invested in the building, most recently in 2011/12, with renovations to the entrance lobby and the central rehearsal/performance space. The company has also invested in the local community, running a wide variety of arts activities, events and celebrations for all ages and for people from all sections of the community. We are funded at present through Reaching Communities to offer a local programme of work, currently 14 activities each week – family arts, intergenerational theatre, youth theatre, community theatre, community choir. We are instigating participation on a large scale – the first winter lantern procession in 2010 was an acta project, and we are a key part of its continuation. In July we are hosting a Festival to celebrate Culture in the local area with local people from all sections of the community. This is the perfect time to develop the role acta plays as a cultural hub in this neighbourhood. The area around the actacentre is currently undergoing a period of redevelopment with the upgrading of South St Park, and proposed Greenway linking North St to West St. There are more people moving into the area, whilst at the same time there is a significant lack of community facilities. We already have the support of WOW community group, and the hundreds of local people who use the actacentre as participants and audiences, and have developed an outline plan of how the company can extend the existing actacentre building. At this stage, acta is looking to gather support from Greater Bedminster Community partnership for this proposed development. Our vision The actacentre currently has one large space which is suitable for activities, making it difficult to keep our weekly activities programme intact when we schedule performances. There is little space for front of house, storage space is limited, and toilets need upgrading. The proposed development would extend the actacentre on the Palmerston St side of the building, taking the footprint of the building out to the street, creating a new frontage. This extension would comprise of a large, adaptable multi-purpose space, with extended storage, additional toilets and a bar/café area. This new space would have its own entrance, would be accessible from the rest of the building, but would also be capable of working as an independent space. The ground floor of the existing building will be changed to create a larger foyer area, which will link through double doors to the new extension. This will maximise the potential use of the new extension for community usage during the day, and for acta activities during the evening. The development will: • Increase audience capacity through inclusion of balcony in main hall and new toilets in foyer • extend foyer space to include a bar/café area which would be income generating • develop building to be more suitable for festival events with second performance space • reconfigure the building to improve storage

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There has already been interest in the idea of a community café, run by local people, to serve the newly regenerated park, and the increased footfall predicted following the Greenway project. These improvements will enable acta to meet our vision for the future, to: • offer an extended programme of on-going weekly arts and theatre activities for local people • provide increased meeting and activity space for community groups • host a local programme of the best of national and international community theatre, and

visiting artists in the worlds of music, theatre and the arts • provide a creative focus for the people in the area • link with other initiatives to drive regeneration forward, build the local economy Costs and funding The estimated total cost of the new extension and renovation is around £300,000. acta is planning to make a bid to Arts Council England for 85% of the costs. acta needs to find the other 15%, around £50,000 from other sources, and is currently discussing this with Bristol City Council. Ends

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APPENDIX B

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AGENDA ITEM NO.8

Greater Bedminster Community Partnership 24th June 2013

Title: Neighbourhood Partnership Review

Report of: Gemma Dando, Neighbourhood Partnerships and Neighbourhood Working Service Manager

RECOMMENDATIONS

1. To note the Mayor George Ferguson’s statement about the future for NPs.

2. To note and comment on the outcomes of the consultation and the proposals for the next stages of the NP review

3. To decide how the GBCP would like to implement local improvements and engage with the citywide review implementation

Statement from Mayor George Ferguson Neighbourhoods Partnerships are integral to my thinking about the future of civic action and the delivery of public services across the city. I am committed to placing ward councillors and local communities at the heart of how we do business in our neighbourhoods, with reference to both our own services and in response to local priorities and issues. I am delighted that so many people have taken part in this review, both people currently involved and those we want to be involved, and I am committed to using this information to help shape NPs in the future Outcomes of the NP review consultation

1. The NP review consultation took place between 1st February and 1st April. 3247 people responded to the survey, and around 750 people provided responses through citywide, areawide and local meetings and through their NPs. Of the respondents to the survey, about two thirds had heard of NPs but only a third had taken part in local meetings.

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2. Some of the positive comments that came out of the review were that

people supported local decision making through Neighbourhood Partnerships and there was positive feedback about the way that partnerships act as a pivotal place for communities, councilors and services to come together.

3. The diagram in appendix A summarises the main areas for improvement that were highlighted through the NP review. It is clear from the summary of the consultation in appendix A that there are three main areas that people would like to see improvements to a) The way that the NPs work / are run b) Council and other services engagement and commitment to NPs c) Communications and outreach

4. The survey identified the following as the main council services that people would like more influence over (the numbers show the order in which they were ranked):

,

NP review – what happens next? Council and other services engagement and commitment to NPs

5. There is a lot of change taking place within the council at this time, including further reductions to the budget over the next 3 years. These changes will have an impact on what services the Council continues to provide in the future. This is being planned out over the summer with

Main requests for more devolution / influence locally (split into service areas)

Environment 3. Parks, green spaces, trees 6. Waste, bins and street scene

Various 8.Housing HMOs, students, homeless, hostels

Planning 1. Planning issues

Highways and Transport 2.Traffic and Transport 4.Highways, roadworks, gritting, lighting 5.Parking and RPZs 7.Buses, community buses, bus lanes

Youth services 10. Youth Services

All council services

9. Everything relevant to the local area

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proposals for a 3 year budget due to be published for consultation from September 2013 onwards. Realistically we need to ensure that we have time to consider how any new work we embark on with NPs is deliverable and achievable in this context. This is particularly relevant for issues around the potential for further devolution and influence over council services and budgets.

6. In summary, this means that detailed work on future devolution and

influence, and the council’s corporate commitment to NPs, will start once the three year budget has been published in September 2013. We are committed to ensuring that there is a role for elected members and NP members in this work and this will be scoped out over the summer.

The way that NPs work and communications and outreach

7. For improvements to the way that NPs are run and improvements to

communications and outreach, this work will start this summer and be supported by the NP team. The main areas are: a) Individual NPs setting their own agendas, meetings, planning their

work, other individual NP improvements supported by their ACs. This can be scheduled by the NPs and can start at any time.

b) Bringing councillors, NP resident members and officers together from across the city to work on NP improvements – best practice sharing, NP terms of reference, communications, improving current devolution and practices –the intention is to start this in July after the NP meetings and dates and times will be available by 11th June 2013.

8. A draft schedule of work is being mapped out and will be brought to this

meeting, provided on the website www.myneighbourhoodbristol.com, and can be provided by Neighbourhood Partnerships staff.

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http://www.myneighbourhoodbristol.com/

APPENDIX (8) A

Corporate commitment

Need clear corporate commitment from

council and other organisations that NPs are a

priority

More influence and devolution needed on the

things that are important to neighbourhoods

Outreach and engagement

Need better engagement with wider community

Need to understand their communities and find ways

of engaging that work locally

Engagement needs to be part of NP processes and

feed into and out of meetings

Need a better online presence

Need to be better at promoting success

Processes and delivery

Need clear processes to enable NPs to

influence key things in n’hoods

Need to be able to deliver neighbourhood

priorities effectively – and to be clear about

timescales and resources.

Need to be better at updating progress and

keeping people informed

NP review – areas requested

for improvement

Purpose

Need a clear, defined

purpose for NPs

All stakeholders need to

fully support purpose of NPs

Standards

Clearer roles and responsibilities needed

Decision making standards needed - including

how to ensure evidence is used to make decisions

Membership and democratic accountability

needs defining

Standards needed for all people (Cllrs, officers,

public, partners)

Governance

Clarity on who makes

which decisions is

needed

Terms of ref need

reviewing for

amendments to achieve

review outcomes

Meetings

NPs should have more say in meeting

structures, agendas, for more local flavour

Need to be flexible

Better interaction between meetings

needed

Less bureaucracy, less paperwork

Ongoing development

Need citywide NP events/info

sharing (themed)

Need to come together for

continuous improvements

Need opportunities to input

into citywide initiatives

(interacting with citywide

groups)

NP review findings - what people told us

22

AGENDA ITEM NO. 9

Greater Bedminster Community Partnership

24th June 2013

Report of: Nick Christo, Area Co-ordinator, Neighbourhoods

Title: Devolved Service Update - Area Coordinator

Contact Telephone Number: 07585 909030 Recommendations:

1. To note the contents of the report. 2. To approve the Awards Panel Recommendations of the Community Chest –

Appendix A

The total devolved budget for 2013/2014 for the Greater Bedminster Community Partnership including Section 106 developer contributions is £661,690.03. Below is a breakdown and update for each category. 1. Minor Traffic Schemes 2013/2014 Budget: £17,500 Minor Traffic Schemes

Location Ward Details Budget Start on

Site Scheme

Completed Partnership

Wide Minor signs &

lines £1,500 N/A N/A

At the previous GBCP meeting in March, we received a report from the Highways Department asking for a pause in decision making with regards to the Minor Traffic Schemes. The GBCP instead has asked that the S106 spend is prioritised and delivered throughout 2013. 2. Carriageway Surface Dressing & Footway Resurfacing 2013/2014 Budget: £69.275 23

3. Clean & Green Budget - £1,500 + £1,011 carry forward = £2,511

The Area Environment Officer ([email protected]) will be managing the Clean & Green money which can be used to fund small environmental improvements, delivered by the Clean & Green team or through Community Payback. Additional sums may be available, too. Requests for using the Clean & Green fund can be made by:

Any member of the public direct to Deborah White Local groups contacting local Councillors Councillors direct to Deborah Through the Neighbourhood Forums Through the Area Co-ordinator – [email protected]

The Area Environment Officer will then meet the Clean & Green team to access the work to ensure it's within the scope of the Clean & Green team and determine how much and how many days the work will take to complete. The Area Environment Officer will then email the Councillors to get the approval for the work to be carried out and then a date will be arranged with the team for the work to start. Any work approved will be formally agreed at the following Greater Bedminster Community Partnership meeting through the Area Co-ordinator. 4. Community Chest Budget - £20,000 + £1400 carry forward = £21,400 The application deadline for the first round of Community Chest Applications totalling £15,000 was Friday 30th April 2013 and an awards panel convened in May 2013. The GBCP Board and Cllrs are asked to approve the recommendations of the awards panel that met on 28th May 2013 and fund the applications as stated in Appendix A. 6. Section 106 (S106) Budget:

Parks - £256,117.59 Transport - £293,876.19 Other - £2,280.25

Please see Appendix B for the full breakdown of S106 funding devolved to the Greater Bedminster Community Partnership.

24

mailto:[email protected]:[email protected]

APPENDIX (9) A

Better Bedminster Community Chest (April / May 2013)

To nearest £ Awarded

1. Best of Bedminster Show BoB Group £2190 £2190

2. Bedminster Judokwai Ashton Park Sports Centre £1000 £320

3. Bedminster Winter Lanterns BWL Group £2000 £2000

4. Plants, tools, signs Patchwork Group £740 £0 Funded through Clean & Green

5. Preparation of development plan ACTA Community Theatre £2000 £2000

6. Repair Notice Boards Swiss Drive NW £200 £200

7. Running Costs Mother for Mothers £1890 £0

8. Seeds of Change Southville CDA £1375 £1000

9. Community Garden Marksbury Area CA £2532 £2532

10. Sensory Garden Ashton Vale PTA £1600 £1000

11. Pilot Project Bedminster Tobacco Women £815 £815

12. Park Improvements Luckwell Park Group £4000 £2200

13. Staff Costs etc Growing Support £1500 £1500

14. Foot care Service LinkAge £410 £410

15. Running Costs LGBT Health Forum £1000 £1000

16. Restoration of The Spyglass Sea Scouts £5000 £0

TOTAL REQUESTED £28,252 £17,167

Late Application:

17. Building repair & mural Southbank Club £1700 £0

25

Permission / Site / S106 Code Contact Officer Current Contribution Value

Date to be Spent / Committed by

Purpose of Contribution

06/00923 / Myrtle Street, Bedminster / ZCD…604 Colleen Bevan (Parks Services Manager)

£7,181.91 No Limit The provision of improvements to Parks and Open Spaces within one mile of Myrtle Street

08/02425 / East Street Baptist Church, East Street, Bedminster/ ZCD…798

Colleen Bevan (Parks Services Manager)

£6,434.87 No Limit The provision of improvements to Parks and Open Spaces within one mile of the former East Street Baptist Church

06/05456 / 100 to 110 North Street, Bedminster / ZCD…892


£21,535.14 No Limit The provision of improvements to Parks and Open Spaces within one mile of 100 to 110 North Street

06/02765 / Former Plough Inn, 29 Bedminster Down Rd, Bedminster / ZCD…741


£13,688.60 No Limit The provision of improvements to Parks and Open Spaces within one mile of the former Plough Inn

10/05226 / 200 to 202 West Street, Bedminster / ZCD…978


£3,300.00 No Limit The provision of improvements to Parks and Open Spaces within one mile of 200 to 202 West Street

09/03824 / Land adjacent to Ashton Avenue Pumping Station, Clift House Road, Southville / ZCD…965


£10,051.97 No Limit The design and implementation of a tree planting and landscaping scheme in the immediate vicinity of the Pumping Station Land

05/01192 / 64 to 70 West Street, Bedminster / ZCD…981 Colleen Bevan (Parks Services Manager)

£6,200.95 5 Jul 14 The provision of children's play space and / or equipment within Bedminster Ward

06/04512 / Tregarth Road Prefab Site, Ashton Vale / ZCD…A11


£25,294.65 4 Oct 16 The provision of improvements to Parks and Open Spaces within one mile of Tregarth Road

06/01644 / Former Megabowl Site, Brunel Way, Ashton / ZCD…A41


£156,360.80 No Limit The provision of improvements to Parks and Open Spaces within one mile of the former Megabowl Site

11/05202 / Former White Horse PH, 166 West St, Bedminster / ZCD…A85


£6,068.70 No Limit The provision of improvements to Parks and Open Spaces within one mile of 166 West Street

06/04513 / Ashton Vale Prefabs (Site 4) / ZCD…806 Geoff Mills (Public Transport Manager)

£43,592.80 20 Jan 14 Bus stop improvements at Langley Crescent for bus services 24 and 25 to include creating a lay-by and raised kerbs

06/04507 / Prefab Site, Ashton Drive and Langley Cres, Ashton Vale / ZCD…869

Geoff Mills (Public Transport Manager)

£21,639.00 13 Jan 15 The provision of improvements to Public Transport and the Highway Network to bus corridors serving the development

06/04653 / Prefab Site, Swiss Drive, Ashton Vale / ZCD…919


£20,047.29 29 Jun 15 The provision of improvements to Public Transport and the highway network on local bus corridors serving the area

Greater Bedminster Neighbourhood PartnershipDevolved Section 106 monies held as at 30 April 2013

Parks

Transport

APPENDIX (9) B

26

Permission / Site / S106 Code Contact Officer Current Contribution Value

Date to be Spent / Committed by

Purpose of Contribution

Greater Bedminster Neighbourhood PartnershipDevolved Section 106 monies held as at 30 April 2013

98/03650 / Sainsburys, Winterstoke Road, Ashton / ZCD…215

Terry Bullock (Traffic Manager)

£14,305.37 20 Sep 07 The improvement of transport conditions on the public highway in the vicinity of Sainsburys, works to include improvement to public transport and walking and cycling in the area.

06/04513 / Ashton Vale Prefabs (Site 4) / ZCD…805 Terry Bullock (Traffic Manager)

£10,898.20 20 Jan 14 The provision of security and street lighting improvements for the development

06/04513 / Ashton Vale Prefabs (Site 4) / ZCD…807 Terry Bullock (Traffic Manager)

£10,898.20 20 Jan 14 The provision of dropped kerb and tactile paving at the junctions of Risdale Road/Langley Crescent, Risdale Road/Ashton Drive, Risdale Road/ Risdale Road and Tregarth Road/ Tregarth Road

98/02234 / Trafalgar House, Winterstoke Road, Ashton / ZCD…077


£2,853.23 No Limit The provision of transport measures in the vicinity of Trafalgar House

98/02307 / South Liberty Lane, Ashton / ZCD…145 Terry Bullock (Traffic Manager)

£12,798.14 No Limit Traffic measures designed to solve the problem of 'through traffic' using residential roads in the vicinity of the property.

06/03372 / 128 North Street, Bedminster / ZCD... 474 Geoff Mills (Public Transport Manager)

£4,592.07 No Limit The provision of public transport improvements in the North Street area of Bedminster / Southville

05/01047 / Robinsons Building, East Street, Bedminster / ZCD…538


£1,133.97 16 May 12 The provision of a yellow box at the junction of St. John's Street and East Street.

05/01047 / Robinson Building, East Street, Bedminster / ZCD…909


£11,401.26 8 Jun 15 A contribution towards improvements to and signage of cycle routes to serve the area in the vicinity of the Robinson Building

04/02916 / Merrywood Road, Southville / ZCD…536 Terry Bullock (Traffic Manager)

£1,175.38 No Limit Towards the cost of upgrading the crossing points at the junction of Merrywood Road and North Street to facilitate the safe and convenient movement of pedestrians

95/01815 / Former Winterstoke Road Bus Station, Ashton / ZCD…108


£23,635.63 No Limit Transportation measures to improve conditions in the area of impact of the Development

06/01644 / Megabowl, Brunel Way, Ashton / ZCD…628 Terry Bullock (Traffic Manager)

£84,841.84 No Limit Upgrading the proposed signals at the junction of the Ashton Gate Underpass to Brunel Way to provide a surface level pedestrian crossing of



£7,374.14 4 Oct 16 The provision of kerb buildouts at the junction of Risdale Road and South Liberty Lane, and dropped kerbs and tactile paving at the junction of



£22,689.67 4 Oct 16 The provision of improvements to Public Transport and the Highway Network to bus corridors serving the development

05/01047 / Robinson Building, East Street, Bedminster / ZCD…908

Peter Anderson (Crime Reduction Manager)

£2,280.25 8 Jun 15 A contribution towards the CCTV project operated by Safer Bristol in the vicinity of the Robinson Building

Other

27

1_24.06.2013.pdf3 - GBCP AGM Report v2.pdf3 B -Financial statement - Appendi.pdf4 - 25th March 2013inc Apps.pdf(4) 25th March 2013.pdf(4) 25th March 2013_AppA.pdf(4) 25th March 2013_AppB.pdf

8 - GBCP NP review report draft v4.pdf8 A - Appendix A.pdf9 -24th June 2013 Deolved Se.pdf9 A - Better Bedminster Community Chest May 201.pdf9 B - Appendix B.pdf

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