Meeting Notes

Meeting Title City of Barrie – Growth Development Areas – Salem/Hewitts Traffic Coordination / 165011003

Date/Time: February 1, 2016 / 3:00 PM

Place: Via Conference Call

Next Meeting: TBD

Attendees: Bala Araniyasundaran, Travis Brown, Steven Kwan, Robert Shamess, Ben Hashemloo, John Hemingway

Absentees: N/A

Distribution:

Item: Action:Main points from our discussion:

- For the sizing of roundabouts, entering/circulating planning volume thresholds will be reviewed, ARCADY will be used if a more detailed operational analysis is required;

- HMM/Bala to review traffic growth methodology with the City for the Hewitt area, i.e. to determine whether EMME growth rates can be applied alone (without the addition of land use info) for traffic volume consistency at the interface of Salem and Hewitt Study Area roads;

- HMM and Stantec to check-in at the conclusion of the traffic forecasting to confirm road volumes at the Study Area interfaces;

- Bala/City to confirm that the EMME model network reflects the City’s capital works plan and MMATMP;

- Bala/City to confirm that the analysis will be at the intersection level as the link level analyses was conducted in Phase 1 and 2;

- City has advised that Synchro 9 is to be used for the traffic analysis; and - Parameters for new signal timings to be reviewed as needed when the traffic analysis is

underway Travis Brown, PMP. Senior Project Manager, Transportation-Transit and Roads Stantec 300 - 675 Cochrane Drive West Tower Markham ON L3R 0B8 Phone: (905) 944-6866 Cell: (647) 631-1962 Fax: (905) 474-9889 Travis.brown@stantec.com

1

Sanchez, Claudia

From: Bala Araniyasundaran <Bala.Araniyasundaran@barrie.ca>Sent: Wednesday, March 09, 2016 5:45 PMTo: Shamess, Robert; Hashemloo, Ben; Hemingway, John; David Hiett; Murray, Gordon;

Brown, Travis; Sanchez, Claudia; Ralph Scheunemann; Lloyd Spooner; Lorran Cooney; Brett Gratrix; 'gottsb@mmm.ca'; Steve Rose

Subject: Notes of Meeting from March 9, 2016 Tele-Conference to discuss Roundabouts and the applicability of “interim” and “ultimate” improvements

Notes of Meeting from March 9, 2016 Tele‐Conference to discuss Roundabouts and the applicability of “interim” and “ultimate” improvements  

Attendees: Robert Shamess, Ben Hashemloo, John Hemingway (HMM); David Hiett (MMM), Gordon Murray, Travis Brown, Claudia Sanchez (Stantec); Ralph Scheunemann, Lorran Cooney. Lloyd Spooner, Brett Gratrix, Bala Araniyasundaran (Barrie)  

Distribution: To all Attendees, Steve Rose, Brent Gotts  The discussion during the meeting is summarized as follows:  

1. Roundabouts a. The City’s general appetite for and philosophies towards Roundabouts was discussed. The City would 

select roundabouts where there is good rationale to support the decision. Considerations must include available space, land acquisition, operations and maintenance, Life‐cycle costs, pedestrian traffic, slope, number of lanes, and volume of vehicles. 

b. Two lane roundabouts would feature additional disadvantages and problems for pedestrians. c. The City currently has a few pilot roundabouts. d. For the purpose of these Class EAs, the teams will pre‐screen the option of roundabouts for each 

intersection and subsequently, evaluate the option as an alternative design concept where the prescreening demonstrated merits for further consideration. 

e. Each Class EA team will pre‐screen each intersection, and then meet together to discuss the findings to ensure consistent approach and rationale. 

2. Interim and Ultimate improvements a. The RFP provides the explanation for the ultimate and interim improvements b. The interim improvements are to be tested for the capacity requirements at 2031. It is possible that 

some of the interim improvements may work to 2031 (or in some cases work to 2031 with minor improvements). The efficacy of the interim improvements will be discussed in the ESR. 

c. Right‐of‐Way requirements for the ultimate improvements are to be set in the Official Plan. 3. Review of design Concepts 

a. Meetings are to be scheduled for each Class EA to undertake preliminary review of the alternative design concepts before the project teams have developed the alternatives. These meetings are proposed for late March or early April.  

b. In a separate Email, the City will suggest the level of details to be provided prior to the meeting.  The above notes are only intended as a summary of the discussions. Attendees are invited to provide clarifying or additional  comments, as appropriate.  Regards,  

2

  Bala Araniyasundaran, P. Eng., PMP, LEED GA MHPM PROJECT MANAGERS INC. Program Coordinator – Growth Development Projects  City of Barrie, Engineering Department 70 Collier Street, PO Box 400 Barrie, ON, L4M 4T5. Direct Tel: (705) 739 4220 Ext: 4471 Mobile: (416) 275 2942 Email: Bala.Araniyasundaran@Barrie.ca   ---------------------------------------------------------------------------------------------------------- This E-mail message (including attachments, if any) is intended for the use of the individual or entity to which it is addressed and may contain information that is privileged, proprietary, confidential and exempt from disclosure. If you are not the intended recipient, you are notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify the sender and erase this E-mail message immediately.

‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ 

From: Bala AraniyasundaranTo: Ralph Scheunemann; Lorran Cooney; Brett Gratrix; Lloyd Spooner; Brown, Travis; Murray, Gordon; Shamess,

Robert; "Alexander, Melissa"; "gottsb@mmm.ca"; "Peter Stefanovic"; Nelson Lee; csheng@schaeffers.com;Clayton Capes; Bryan Richardson; John Tjeerdsma

Subject: Growth Projects - Meeting with RJ Burnside and Schaeffers to discuss the status of SIS - April 13, 2016Date: Tuesday, April 26, 2016 5:01:10 PM

Notes from the Meeting to Discuss the status of the Subwatershed Impact Studies ( April13, 2016). Attendees:Ralph Scheunemann, Lorran Cooney, Bala Araniyasundaran – BarrieTravis Brown – StantecRobert Shamess, Melissa Alexander – HatchBrent Gotts – MMMPeter Stefanovic, Chaodong Sheng, Nelson Lee - ShaeffersClayton Capes, Bryan Richrdson – RJ Burnside (by phone) Key items of discussion from the meeting are summarized below. 

1. Regular SIS meetings have been held involving the City, NVCA, LSRCA, Schaeffers, and RJBurnside.

2. The Terms of Reference were developed in consultation with the key players and with theCity’s concurrence.

3. The Natural Heritage Studies(NHS) are being undertaken by Azimuth4. Hydrogeological studies are being undertaken by RJ Burnside.5. Hydrology, LID, and Hydraulic studies are being undertaken by Schaeffers and  RJ

Burnside(RJB).`6. NHS staked maps have been produced.7. Hydrogeological assessments are nearing completion.8. The SIS have updated and continue to build on the background work completed by AMEC.9. The target date for completion of the SIS is August 2016.10. The completion of the draft report by April 2016 is unlikely.11. The contents of the report are currently under review. Many items related to the SIS are still

in discussion and therefore some of the information cannot be released at this time.12. RJB ‘s work to-date is summarized as follows:

a. model for existing conditions and future flows has been developedb. Meander Belt and Creek assessments are complete.c. Stormwater model will need information from Azimuth to be finalized including

locations where more base flow is required.d. Hydrogeological assessments are almost complete.e. The Draft plans are being updated to achieve composite drawings of different

Landowners-will provide more details on road network, land use, and lots.13. Hatch noted that the conceptual plans showing the lots, Flood line elevations for Hewitts

Creek and Lovers Creek, and Stormwater pond locations would be useful.14. Clayton Capes(RJB) stated that the available information could be provided at the end of

next week.15. Chaodong Sheng (Schaeffers) stated they have the locations of the SWM ponds and

floodline information. To finalize this information, discussions with the City regarding LIDsare needed.

16. Scheaffers indicated that the SWM features were based on the widened roads, whereasRJB’s work had not accounted for the drainage of the widened arterial roads.

17. Grading plans are available. For the area east of Veteran’s Drive, the information is stillunder development.

18. The pond sizing is based on conservative assumptions and the future ROW for the Salemarea.

19. The need to retain the runoff from a 25 mm event could be problematic and costly. SISwould have to address this requirement.

20. It was noted that there was an upcoming meeting to resolve these types of key issues.21. For Lockhart and Mapleview, direct discharge to Creeks has been assumed by the SIS, given

the existing drainage directly to the creeks22. RJB will provide the following information:

a. Existing catchment areasb. Any updated NHSc. Updated grading plans ( in about two weeks)

23. Changes to the grading on the east side of Hewitt’s Creek is anticipated. North of Mapleviewlittle change is anticipated. Similarly changes to Lockhart Road and Mapleview Drive are notproposed.

24. Grading along Essa and Salem have not been looked at closely. However, grading is notexpected to change significantly.

25. It was agreed that John Tjeerdsma would be the main contact for RJB and Nelson(GradingPlans) and Chaodong(SIS) would be the contacts for Schaeffers.

 If any inaccuracies or significant omissions are noted with respect to the above, Please notify me byEmail. The City appreciates the effort by all parties to collaborate on the Stormwater management anddrainage aspects of the proposed development and the road improvement projects. Efforts tocoordinate the work between the five project teams will be critical to attaining our collective goals. Best Regards,   Bala Araniyasundaran, P. Eng., PMP, LEED GACOLLIERS PROJECT LEADERSProgram Coordinator – Growth Development ProjectsCity of Barrie, Engineering Department70 Collier Street, PO Box 400Barrie, ON, L4M 4T5.Direct Tel: (705) 739 4220 Ext: 4471

Mobile: (416) 275 2942Email: Bala.Araniyasundaran@Barrie.ca ----------------------------------------------------------------------------------------------------------

This E-mail message (including attachments, if any) is intended for the use of the individual or entity to which it is addressed and may containinformation that is privileged, proprietary, confidential and exempt from disclosure. If you are not the intended recipient, you are notified that anydissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify thesender and erase this E-mail message immediately.

-------------------------------------------------------------------------------------

Page 1 of 3

Meeting with Simcoe County re Roadway Class EAs for Hewitt, Salem & McKay Projects

Project Roadway Class EAs Doc Ref 810666

Project Manager Alvaro Almuina Date July 12, 2016

Location 4th Floor Boardroom; Conference call Time 9:30

Attendance Name Initial Email Organization

☒ Christian Meile CM christian.meile@simcoe.ca County of Simcoe

☒ Ralph Scheunemann RS ralph.Scheunemann@barrie.ca City of Barrie

☒ Travis Brown TB travis.brown@stantec.com Stantec

☒ Brent Gotts BG gottsb@mmm.ca WSP/MMM

☒ Robert Shamess RS-H robert.shamess@hatch.com Hatch

☒ Bala Araniyasundaran BA bala.araniyasundaran@colliersprojectleaders.com Colliers

☒ Alvaro Almuina AA alvaro.almuina@colliersprojectleaders.com Colliers

1. Opening Remarks & IntroductionsItem Description Owner Due By

1.1 AA and RS provided an overview of the City of Barrie’s infrastructure EA projects being undertaken as part of the City’s growth plans to 2031 including roads, water and wastewater projects.

AA noted this meeting was just to discuss the road Class EAs.

1.2 BA provided a brief overview of the water and wastewater projects underway. It was noted that BA would contact the County in the future to discuss these projects in more detail at a future time.

2. Presentation of Road Class EAsItem Description Owner Due By

2.1 Hewitt Class EA –

RS-H provided an overview of the proposed widenings for the roadways in this study area (Mapleview, Lockhart, Yonge, Big Bay Point).

Roadway Class EAs

Minutes: Meeting with County of Simcoe MHPM 810666 (1.0)

Page 2 of 3

Item Description Owner Due By

There was also a discussion on the alternative designs being considered and intersection improvements including the potential for a roundabout at Mapleview and 20 Side Road and Big Bay Point and 20 Side Road.

The intersections of Yonge/Lockhart and Huronia/McKay are to be improved in their entirety without piecemealing. To this effect the City and County will share current capital programs to ensure a coordinated approach to the implementation of this improvement.

The County’s TMP proposes a widening of CR 4 (Yonge St) to 4 lanes between CR 89 and Barrie City Limits by 2031. CR 54 (Huronia Rd) is proposed to be widenined to 4 lanes to the Barrie City Limits betwenn 2031 and 2041. Further the TMP proposed a multi-use off-road route on CR 4 (Yonge Street) leading up to the Barrie City Limit.

The proposed railway grade separation at east of Mapleview and Lockhart, respectively, were introduced and discussed.

The scope of work on Mapleview Rd has been extended to 20 Side Road.

It was noted the team is currently conducting the natural environment assessments.

2.2 Salem Class EA –

TB provided an overview of the proposed widenings for the roadways in this study area (Salem, MacKay, Huronia, Veterans).

It was noted that there are different cross-section elements being considered between the City and County TMPs therefore it must be ensured that roadway improvements are consistent in their design (in terms of cross-section).

Intersection improvements were presented including:

Salem & CR27 potential single lane roundabout McKay & CR27 potential single lane roundabout

The County’s TMP proposes a widening of CR 27 to 4 lanes between the Innisfil Boundary and CR 90 in the short term. CR 53 (Veteran’s) is proposed to be widenined to 4 lanes to the Barrie City Limits in the short tems as well.

Current and recently completed road improvements were also discussed. These included Mapleview/CR27/25 Side Road and Hwy 90/Tiffin/Miller/Dunlop (currently underway). This iproject is cost shared between the City and County.

2.3 MacKay Class EA –

BG provided an overview of the proposed improvements for the roadways in this study area (McKay – widening and full interchange and Salem – new crossing over Highway 400).

Roadway Class EAs

Minutes: Meeting with County of Simcoe MHPM 810666 (1.0)

Page 3 of 3

Item Description Owner Due By

The current bridge replacement was also discussed.

3. Agenda ItemsItem Description Owner

3.1 The following Milestone Dates were highlighted:

PIC, September 22 Draft ESR, December 2016 ESR filing – March 2017

4. Milestone DatesItem Description Owner

4.1 Milestone Dates

PIC, September 22 ESR, December 2016

5. General DiscussionItem Description Owner

5.1 The City and County AT Strategies, the Nathan Trail strategy and TransCanada Trail plan were discussed

5.2 The following action items resulted from a general discussion on the presentation:

5.2.1 City and County to exchange current capital programs RS/CM 30 Aug 2016

5.2.2 Ensure roadway improvements between the City and County transition in a coordinated fashion

All

5.2.3 The City to provide alternative designs to the County for feedback prior to the PICs. The alternative designs are to include details on the various County intersection options discussed.

All 31 Aug 2016

5.3 The Notice of Study Completion will list each project within the study areas individually, in the event of a Part II Order

AA

Next MeetingDate Time Location

TBD

Enclosed: Meeting Handout

Distribution: All invited J. Weston File

Due By

Due By

Due By

Page 1 of 2

Meeting with Simcoe County re Roadway Class EAs for Hewitt, Salem & McKay Projects

Project Roadway Class EAs Doc Ref 810666

Project Manager Alvaro Almuina Date July 12, 2016

Location 4th Floor Boardroom; Conference call Time 9:30

Attendance Name Initial Email Organization

Christian Meile CM christian.meile@simcoe.ca County of Simcoe

Ralph Scheunemann RS ralph.Scheunemann@barrie.ca City of Barrie

Gordon Murray GM gordon.murray@stantec.com Stantec

Brent Gotts BG gottsb@mmm.ca WSP/MMM

Robert Shamess RS-H robert.shamess@hatch.com Hatch

Alvaro Almuina AA alvaro.almuina@colliersprojectleaders.com Colliers

Agenda Items Item Description Owner

9:30 Introductions and overview AA

9:45 Presentation of Hewitt Class EA

Discussion RS-H

10:05 Presentation of Salem Class EA

Discussion GM

10:25 Presentation of McKay Class EA

Discussion BG

10:45 Milestone Dates

PIC, September 22 ESR, December 2016

AA

11:15 General discussion and next steps AA

11:30 Other matters All

12:00 Adjourn

Roadway Class EAs

Agenda: Steering Committee Meeting #1 MHPM-5790-58-131 (1.0)

Page 2 of 2

Next Meeting

Date Time Location

TBD

Distribution: All invited File

Conferencing details:

416-548-6023 or Toll Free 877-394-5901 Access Code: 6002041

Attachments: None

Map of all Projects

Salem Class EA

McKay Class EA

Hewitts Class EA

ID Task Mode

Task Name Duration Start Finish Predecessors

1 Project Initiation 4 days Fri 9/4/15 Wed 9/9/152 Issue Purchase Orders 1 day Fri 9/4/15 Fri 9/4/153 Program Initiation Meeting 1 day Wed 9/9/15 Wed 9/9/15 2FS+2 days4 Background Data Collection 79 days Mon 9/7/15 Mon 1/4/165 Background Information Request 1 day Mon 9/14/15 Mon 9/14/15 3FS+2 days6 Compile Data 5 days Mon 9/7/15 Fri 9/11/15 2,5FF-2 days7 Disrtribute Information to Consultants 5 days Mon 9/14/15 Fri 9/18/15 68 Receive Data from Landowners 12 days Thu 9/10/15 Fri 9/25/15 39 Verification of Landowner's data 3 days Mon 9/28/15 Wed 9/30/15 8

10 Background data Review by Consultant 15 days Thu 10/8/15 Wed 10/28/15 7,911 Provide list of PTE's required 1 day Thu 10/29/15 Thu 10/29/15 1012 Secure Permisions to Enter 15 days Fri 10/30/15 Thu 11/19/15 1113 Undertake Topographical Survey 10 days Fri 11/20/15 Thu 12/3/15 1214 Develop base plans 15 days Fri 12/4/15 Mon 1/4/16 1315 Develop Design Criteria 15 days Thu 10/29/15 Wed 11/18/15 1016 Agency Meetings #1 3 days Fri 1/15/16 Tue 1/19/1617 Meeting with NVCA/LSRCA/DFO/MNR 1 day Tue 1/19/16 Tue 1/19/16 14FS+10 days,1518 Meeting with Metrolinx/Barrie Collingwood Railway 1 day Fri 1/15/16 Fri 1/15/16 14FS+8 days,1519 Traffic Analysis 174 days Mon 10/26/15Mon 7/4/1620 Request for Traffic Counts 3 days Mon 10/26/15 Wed 10/28/15 10FF,721 Undertake Traffic Count 60 days Thu 10/29/15 Fri 1/29/16 2022 Prepare Traffic Analysis (Draft Report) 40 days Mon 2/1/16 Fri 3/25/16 10,2123 Review of Draft Report by City 11 days Mon 5/9/16 Mon 5/23/16 2224 Prepare Final Draft 25 days Tue 5/24/16 Mon 6/27/16 2325 Review of Final Draft by City 5 days Tue 6/28/16 Mon 7/4/16 2426 Review Design Criteria 1 day Thu 11/19/15 Thu 11/19/15 1527 Approval of Preliminary Design Criteria by City 2 days Fri 11/20/15 Mon 11/23/15 2628 Develop Alternative Design Concepts 88 days Wed 2/3/16 Fri 6/3/16 27,17,1829 Develop evaluation criteria 10 days Wed 2/17/16 Tue 3/1/16 27,17,1830 Develop cost estimates for alternative design concepts 5 days Mon 6/6/16 Fri 6/10/16 2831 Field Reconnaisance 3 days Mon 6/6/16 Wed 6/8/16 2832 Geotechnical Assessments 215 days Thu 10/29/15 Fri 9/2/1633 Desktop Review of Geotechnical Information 15 days Thu 10/29/15 Wed 11/18/15 1034 Submit Plan for Geotech. Investigations 10 days Mon 6/6/16 Fri 6/17/16 33,2835 Secure Utility Locates/Road OccupancyPermits 20 days Mon 6/20/16 Fri 7/15/16 3436 Mobilization & Drilling 5 days Mon 7/18/16 Fri 7/22/16 3537 Draft Report 30 days Mon 7/25/16 Fri 9/2/16 3638 Natural and Field Assessments 227 days Wed 10/14/15Mon 9/5/1639 Fish Habitat Assessement 169 days Wed 10/14/15Wed 6/15/1640 Undertake Desktop Fish Habitat assessement 10 days Thu 10/29/15 Wed 11/11/15 10

Issue Purchase OrdersProgram Initiation Meeting

Background Information RequestCompile DataDisrtribute Information to ConsultantsReceive Data from LandownersVerification of Landowner's data

Background data Review by ConsultantProvide list of PTE's required

Secure Permisions to EnterUndertake Topographical Survey

Develop base plansDevelop Design Criteria

Meeting with NVCA/LSRCA/DFO/MNRMeeting with Metrolinx/Barrie Collingwood Railway

Request for Traffic CountsUndertake Traffic Count

Prepare Traffic Analysis (Draft Report)Review of Draft Report by City

Prepare Final DraftReview of Final Draft by City

Review Design CriteriaApproval of Preliminary Design Criteria by City

Develop evaluation criteriaDevelop cost estimates for alternative design concepts

Desktop Review of Geotechnical InformationSubmit Plan for Geotech. Investigations

Secure Utility Locates/Road OccupancyPermitsMobilization & Drilling

Draft Report

Undertake Desktop Fish Habitat assessement

AugSep Oct NovDec Jan FebMarAprMayJun Jul AugSep Oct NovDec Jan FebMarAprMayJun Jul AugSep Oct NovDec Jan FebM Quarter 4th Quarter 1st Quarter 2nd Quarte 3rd Quarter 4th Quarter 1st Quarter 2nd Quarte 3rd Quarter 4th Quarter 1st Quar

Task

Split

Milestone

Summary

Project Summary

External Tasks

External Milestone

Inactive Task

Inactive Milestone

Inactive Summary

Manual Task

Duration-only

Manual Summary Rollup

Manual Summary

Start-only

Finish-only

Deadline

Critical

Critical Split

Progress

Page 1

Project: Bala ProjectDate: Mon 5/16/16

ID Task Mode

Task Name Duration Start Finish Predecessors

41 Undertake Spring Fish Habitat field survey 5 days Mon 4/11/16 Fri 4/15/16 4042 Undertake Summer Fish Habitat field survey 5 days Thu 6/9/16 Wed 6/15/16 31,4043 Undertake Fall Fish Habitat field survey 5 days Wed 10/14/15 Tue 10/20/15 31,4044 Amphibian Assessment 176 days Thu 10/29/15 Mon 7/11/1645 Undertake Desktop Amphibian assessment 10 days Thu 10/29/15 Wed 11/11/15 1046 Undertake Field Amphibian survey 23 days Thu 6/9/16 Mon 7/11/16 31,4547 Wildlife habitat assessement 158 days Thu 10/29/15 Wed 6/15/1648 Undertake Desktop Wildlife habitat assessement 10 days Thu 10/29/15 Wed 11/11/15 1049 Undertake Wildlife habitat field survey 5 days Thu 6/9/16 Wed 6/15/16 48,3150 Breeding Birds Assessment 168 days Thu 10/29/15 Wed 6/29/1651 Undertake Desktop Breeding birds assessement 10 days Thu 10/29/15 Wed 11/11/15 1052 Undertake Breeding birds field survey 6 days Thu 6/9/16 Wed 6/29/16 31,5153 Vegetation Assessment 174 days Thu 10/29/15 Thu 7/7/1654 Undertake Desktop Vegetation Assessments 10 days Thu 10/29/15 Wed 11/11/15 1055 Undertake Spring Vegetation Surveys 5 days Mon 4/11/16 Fri 4/15/1656 Undertake Summer Vegetation Surveys 5 days Fri 7/1/16 Thu 7/7/16 31,5457 Undertake Tree Inventory 5 days Thu 6/9/16 Wed 6/15/16 31,5458 Geomorphological Assessment 158 days Thu 10/29/15 Wed 6/15/1659 Undertake Desktop Geomorphological Assessments 10 days Thu 10/29/15 Wed 11/11/15 1060 Undertake Geomorphological Field Assessments 5 days Mon 4/11/16 Fri 4/15/1661 Undertake Desktop Meanderbelt Assessments 5 days Thu 10/29/15 Wed 11/4/15 1062 Undertake Field Meanderbelt Assessments 5 days Thu 6/9/16 Wed 6/15/16 31,6163 Noise Study 28 days Mon 5/9/16 Wed 6/15/1664 Identify Receptors 5 days Mon 5/9/16 Fri 5/13/1665 Get Baseline Data 15 days Mon 5/9/16 Fri 5/27/1666 Undertake field assessments 3 days Mon 5/30/16 Wed 6/1/16 64,6567 Undertake acoustical analysis 5 days Thu 6/2/16 Wed 6/8/16 6668 Examine noise impacts for each design concept 5 days Thu 6/9/16 Wed 6/15/16 66,6769 Drainage and Storm water Assessments 20 days Wed 6/8/16 Tue 7/5/1670 Prepare Drainage Mosaic 10 days Wed 6/8/16 Tue 6/21/1671 Undertake Hydrological Analysis 20 days Wed 6/8/16 Tue 7/5/1672 Technical Memoranda 164 days Wed 1/20/16 Mon 9/5/1673 Prepare Initial Draft Technical Memo 10 days Wed 1/20/16 Tue 2/2/16 33,17,45,51,40,574 Prepare Draft Technical Memos 30 days Tue 7/12/16 Mon 8/22/16 41,52,70,71,64,675 Review Design Concepts and Technical Memos by City 10 days Tue 8/23/16 Mon 9/5/16 74,28,29,3076 Hold workshop to Assess the Alternatives 1 day Fri 9/9/16 Fri 9/9/16 75,37FF+5 days,77 Initiate Draft ESR 15 days Mon 9/12/16 Fri 9/30/16 7678 Submit to completed ESR sections to City 1 day Mon 10/3/16 Mon 10/3/16 7779 Review of ESR sections by City 5 days Tue 10/4/16 Mon 10/10/16 7880 Agency Meetings 95 days Wed 4/13/16 Tue 8/23/16

Undertake Spring Fish Habitat field surveyUndertake Summer Fish Habitat field survey

Undertake Fall Fish Habitat field survey

Undertake Desktop Amphibian assessmentUndertake Field Amphibian survey

Undertake Desktop Wildlife habitat assessementUndertake Wildlife habitat field survey

Undertake Desktop Breeding birds assessement

Undertake Desktop Vegetation AssessmentsUndertake Spring Vegetation Surveys

Undertake Summer Vegetation SurveysUndertake Tree Inventory

Undertake Desktop Geomorphological AssessmentsUndertake Geomorphological Field Assessments

Undertake Desktop Meanderbelt AssessmentsUndertake Field Meanderbelt Assessments

Identify ReceptorsGet Baseline DataUndertake field assessmentsUndertake acoustical analysisExamine noise impacts for each design concept

Prepare Drainage Mosaic Undertake Hydrological Analysis

Prepare Initial Draft Technical MemoPrepare Draft Technical Memos

Review Design Concepts and Technical Memos by CityHold workshop to Assess the Alternatives

Initiate Draft ESRSubmit to completed ESR sections to CityReview of ESR sections by City

AugSep Oct NovDec Jan FebMarAprMayJun Jul AugSep Oct NovDec Jan FebMarAprMayJun Jul AugSep Oct NovDec Jan FebM Quarter 4th Quarter 1st Quarter 2nd Quarte 3rd Quarter 4th Quarter 1st Quarter 2nd Quarte 3rd Quarter 4th Quarter 1st Quar

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Page 2

Project: Bala ProjectDate: Mon 5/16/16

ID Task Mode

Task Name Duration Start Finish Predecessors

81 Meeting #2 with Agencies and Land Owners Group 1 day Wed 4/13/16 Wed 4/13/16 73FS+20 days82 Meeting #3 with Agencies to receive comments 1 day Tue 8/23/16 Tue 8/23/16 7483 Public Information Centre 83 days Mon 6/13/16 Wed 10/5/1684 Prepare PIC Material 20 days Wed 7/20/16 Tue 8/16/16 81,28,29,3085 Memo to General Committee 15 days Mon 6/13/16 Fri 7/1/16 81,28,29,3086 Publish Notice 1 day Tue 9/6/16 Tue 9/6/16 85FS+5 days,88F87 Review PIC Material 10 days Wed 8/17/16 Tue 8/30/16 8488 Post Info on Website 5 days Wed 8/31/16 Tue 9/6/16 8789 Hold Public Information Centre 1 day Wed 9/21/16 Wed 9/21/16 85FS+10 days,8690 Receive Public Comments 10 days Thu 9/22/16 Wed 10/5/16 8991 Hold Workshop to Select Preferred Concept 1 day Thu 10/13/16 Thu 10/13/16 90FS+5 days,76,92 ESR Development 393 days Wed 9/16/15 Thu 4/6/1793 Preferred Conceptual Design 337 days Wed 9/16/15 Wed 1/18/1794 Develop Preliminary Design Drawings 25 days Fri 10/14/16 Thu 11/17/16 9195 Develop Preliminary Structural Design (General

Arrangement Drawings & Report)25 days Fri 10/14/16 Thu 11/17/16 91

96 Develop Conceptual Storm Water Management Design 25 days Fri 10/14/16 Thu 11/17/16 91

97 Develop Preliminary Design Criteria 25 days Fri 10/14/16 Thu 11/17/16 9198 Undertake Stage 2 Archeological Survey 20 days Fri 10/14/16 Thu 11/10/16 9199 Finalize Preliminary Design Criteria 2 days Wed 9/16/15 Thu 9/17/15

100 Undertake Impact Assessments 25 days Fri 12/2/16 Mon 1/16/17 91,94FS+10 day101 Develop Staging/Constructability Plans 5 days Fri 11/18/16 Thu 11/24/16 94,95102 Develop Cost estimate 3 days Fri 11/25/16 Tue 11/29/16 94,97,101103 Interim submission to City 2 days Tue 1/17/17 Wed 1/18/17 94,95,96,97,98,9104 Review of Interim submission by City 10 days Thu 1/19/17 Wed 2/1/17 103105 Provide comments to Consultant 1 day Thu 2/2/17 Thu 2/2/17 104106 Prepare Draft ESR, Technical Memo's, and Design 20 days Thu 2/2/17 Wed 3/1/17 104,79,105FF+5107 Submit Draft ESR, Technical Memo, and Design to City 1 day Thu 3/2/17 Thu 3/2/17 106108 Review of Draft ESR and Technical Memos by City 10 days Fri 3/3/17 Thu 3/16/17 107109 Finalize ESR 15 days Fri 3/17/17 Thu 4/6/17 108110 ESR Filing 57 days Fri 4/7/17 Mon 6/26/17111 Post ESR Information on City Website 10 days Fri 4/7/17 Thu 4/20/17 109112 Memo/Letter/Staff Report to General Committee 25 days Fri 4/7/17 Thu 5/11/17 109,111FF+5 da113 Council Report/Approval of ESR 1 day Fri 5/19/17 Fri 5/19/17 112FS+5 days114 Publish Notice of Completion 1 day Mon 5/29/17 Mon 5/29/17 113FS+5 days115 30 Day Review Period 20 days Tue 5/30/17 Mon 6/26/17 114

Meeting #2 with Agencies and Land Owners GroupMeeting #3 with Agencies to receive comments

Memo to General Committee

Develop Preliminary Structural Design (General Arrangement

Develop Conceptual Storm Water Management Design

Develop Preliminary Design CriteriaUndertake Stage 2 Archeological Survey

Finalize Preliminary Design Criteria

Develop Staging/Constructability PlansDevelop Cost estimate

Provide comments to Consultant

Post ESR Information on City Website

AugSep Oct NovDec Jan FebMarAprMayJun Jul AugSep Oct NovDec Jan FebMarAprMayJun Jul AugSep Oct NovDec Jan FebM Quarter 4th Quarter 1st Quarter 2nd Quarte 3rd Quarter 4th Quarter 1st Quarter 2nd Quarte 3rd Quarter 4th Quarter 1st Quar

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Project: Bala ProjectDate: Mon 5/16/16

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Minutes: Meeting with Town of Innisfil re Roadway Class EAs for Hewitt, Salem & McKay Projects

Project City of Barrie PM Services Doc Ref 810666

Project Manager Alvaro Almuina Date July 18, 2016

Location Town Hall Meeting Room 2 (Innisfil) Time 11:00

Attendance Name Initial Email Organization

☒ Tim Cane TC tcane@innisfil.ca Town of Innisfil

☒ Carolyn Ali CA cali@innisfil.ca Town of Innisfil

☒ Denise Devenish DD ddevenish@innisfil.ca Town of Innisfil

☐ Scott MacKenzie SM smackenzie@innisfil.ca Town of Innisfil

☒ Carolina Cautillo CC ccautillo@innisfil.ca Town of Innisfil

☒ Brett Gratix BG brett.gratix@barrie.ca City of Barrie

☒ Andrew Mills AM andrew.mills@barrie.ca City of Barrie

☒ Alvaro Almuina AA alvaro.almuina@colliersprojectleaders.com Colliers

1. Opening Remarks & Introductions Item Description Owner Due By

1.1 AA thanked the Town for scheduling the meeting to begin the conversation on the various Road Class EA projects underway in the City of Barrie.

2. Presentation of Road Class EA Item Description Owner Due By

2.1 AA and BG provided an overview of the City of Barrie’s infrastructure EA projects being undertaken as part of the City’s growth plans to 2031. There was discussion on each of the Salem, MacKay and Hewitt study areas

AA

2.2 The following action items were agreed upon:

2.2.1 AA to have a Notice of PIC or similar reference to the Town of Innisfil to incorporate in a staff report to Council, introducing the Class EA’s and the PIC, for the September 7, 2016 Council Meeting.

Sept. 2/16

City of Barrie PM Services

Meeting with Town of Innisfil re Roadway Class EAs for Hewitt, Salem & McKay Projects MHPM 810666 (1.0)

Page 2 of 2

Item Description Owner Due By

2.2.2 Town and City to exchange current capital programs CA / BG

2.2.3 City to look into the process for property acquisition on boundary roads AM Sept 2/16

2.2.4 Carolyn Ali and Carolina Cautillo to be the points of contact for the Town AA

3. Milestone Dates Item Description Owner Due By

3.1 The following milestone dates were discussed:

PIC, September 22 Draft ESR, December 2016 Final ESR, March 2017

4. General Discussion and Next steps Item Description Owner Due By

4.1 AA noted that by the end of August the Town will be provided with alternative designs for each of the study areas with particularly regarding the Huronia Rd and Lockhart Rd corridor.

4.2 Doug Lougheed is the Ward Councillor for the study area discussed.

4.3 City confirmed that the PIC date (Thursday, September 22) does not conflict with the Town’s weekly Council meeting.

4.4 It was noted the Town is acquiring land as per the City’s OP on boundary roads as part of development applications.

4.5 City will schedule a follow-up meeting after the PIC to discuss the design alternatives in greater detail

Next Meeting

Date Time Location

TBD

These minutes are deemed to be accurate and acceptable as issued. Please advise the Project Manager of any errors or omissions within 5 working days of receipt. Distribution: All invited J. Weston, R. Scheunemann

R. Shamess, T. Brown

1

Engineering Department/Annexed Lands Road Class EAs

SWM DiscussionMeeting Agenda

File: T05- HE; T05-SA

Date: April 28, 2017 @ 1:00 PM

Location: City of Barrie City Hall, Sir Robert Barrie Boardroom Attendees: Sherry Diemert, City of Barrie

Brett Gratrix, City of Barrie Lorran Cooney, City of Barrie Katie Thompson, City of Barrie Kenneth Cheney, LSRCA Glenn Switzer, NVCA Peter Alm, NVCA Robert Shamess, Hatch William Burmeister, Hatch Wendy Burke, Stantec

Alvaro Almuina, City of Barrie

Following is a summary of the discussion on stormwater management for the Hewitt’s and Salem Secondary Plan study areas.

Item Topic

Action

1 Introduction and Opening Remarks A. Almuina thanked the meeting participants for attending and a general introduction took place.

Information

2 Process and Schedule A. Almuina provided an overview of the study schedule noting:

- the second public information centre was held on April 6 at Liberty North Banquet Hall

- the draft ESRs are undergoing internal review - A staff report will be presented to City Council on June 12, 2017 requesting

approval of the Class EAs - Looking at an end of June filing of the ESRs with the review period completing in

early August at which time the Notice of Study Completion will be published. A. Almuina noted the SWM Strategies to be presented considered both spectrums of SWM with linear LID considerations and centralized LID considerations. The need for these extremes results from current unknowns with regards to MOECC Guidelines and to give the City flexibility for SWM implementation in the event that roadway improvements precede development.

Information

ENGINEERING DEPARTMENT File: T05-HE, T05-SA Annexed Lands Road Class EAs SWM and LID Discussion Minutes of Meeting April 28, 2017

2

Item Topic

Action

3 SWM Strategy Presentation 1. Hewitt’s Secondary Plan

W. Burmeister presented the strategy for the Hewitt’s Secondary Plan study area noting a mixture of linear and centralized LID. Where possible, the recommendations of the Landowners’ Group SIS were incorporated to reduce duplication of infrastructure. Key aspects of the Strategy are:

- Enhanced Control to 25mm imperviousness - Match Pre and Post-Flows - Reduce Phosphorus

2. Salem Secondary Plan

W. Burke presented the strategy for the Salem Secondary Plan study area noting a mixture of linear and centralized LID. Where possible, the recommendations of the Landowners’ Group SIS were incorporated to reduce duplication of infrastructure.

Key aspects of the Strategy are:

- Enhanced Control to 25mm imperviousness - Match Pre and Post-Flows - Reduce Phosphorus

Both strategies presented the City with a variety of tools for the implementation of LID strategies whether linear or centralized. It was recognized that due to the extent of the study areas (and varying soil and water table conditions) that specific recommendations at the roadway level could not be recommended. Therefore, these recommendations will be addressed during the detailed design stage.

Information

4 Discussion General comments made about the presentations included:

- LID opportunities are very specific to existing conditions (i.e. soil types) - The LID Tools to be implemented need to recognize City maintenance practices

with regards to accessibility and cost - All were supportive of “treatment train” measures for SWM - It was confirmed that the requirement for Phosphorus reduction is 80% - The City and the CAs agreed to continue the ongoing dialogue on LIDs into the

next phase of study for the individual roadways and work with the landowners’ group as well with their own SWM plans.

All were in agreement that the SWM Strategies are respecting current requirements and trends in stormwater management and that these measures and options will be carried forward to the next stage of study for implementation.

Information

ENGINEERING DEPARTMENT File: T05-HE, T05-SA Annexed Lands Road Class EAs SWM and LID Discussion Minutes of Meeting April 28, 2017

3

Item Topic

Action

5 City of Barrie LID Guidance Document K. Thompson presented the City of Barrie LID Guidance Document. Key aspects of the presentation included:

- An overview of three step decision making framework to determine if an infiltration based LID is suitable based on Source Water Protection considerations.

- The guide recommends that an LID working group be established to work through the barriers to implementing an infiltration based LID.

- K.Cheney noted that the decision making framework aligns with the LSRCA stormwater guidance document.

- G.Switzer requested that the Conservation Authorities be provided an opportunity to participate in the LID working group. It was confirmed that there will be opportunity for the Conservation Authorities to be involved in the discussions.

- The guide will be posted to the external webpage in the coming weeks. At which time a link will be circulated.

Information

6 Adjournment Meeting adjourned at 3:00 PM.

Please report errors or omission to Alvaro Almuina at alvaro.almuina@barrie.ca Distribution:

Attendees Robert Sutton, City of Barrie Ralph Scheunemann, City of Barrie Tom Hogenbirk, LSRCA Brent Gotts, WSP Travis Brown, Stantec Bala Araniyasundaran, City of Barrie