MEETING MINUTES - University of Wisconsin–La Crosse · A link to the project will be added to the...

5 1 7 e a s t m e n o m o n e e s t r e e t M I L W A U K E E w i 5 3 2 0 2 4 1 4 7 6 3 - 3 6 7 3

Ka+p No. 11-115

DSF No. 11A2A 9/15/11 Meeting Minutes

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MEETING MINUTES

Project Name: UWLaX Student Center Pre-Design

Project Location/Agency: University of Wisconsin - LaCrosse

DSF Project Number: 11A2A

A/E Project Number: 11-115

Meeting Date/Time/Room #: 9.15.11 12 PM Cartwright 326

Attendees: See attached sign in list

DISCUSSION

1. Scott revisited the objectives for each step and presented examples. A handout was provided (and is

included with these minutes). The summary is below:

a. Step 3 Visioning “What ifs”: The primary objective is develop an exhaustive list of functions that

may be included in a new student center. The list will be generated by the committee as well as

the groups identified by the campus that have a stake in the center and will be prioritized at the

end of step 3.

b. Step 4 Demand Based Program Assessment: Develop a set of detailed instructions that will guide

the future design process (i.e. set goals, make issues known, provide special considerations,

adjacencies, room data sheets, size and capacity).

c. Step 5 Communicate the Vision: Present preliminary design massing and siting concept design (i.e.

suggested entry points based on pedestrian access, building location, delivery points etc…).

2. The meeting schedule (see attached):

October (STEP 3 - Visioning)

Oct 7 – Vision Tour (UW Whitewater/UW

Madison)

Oct 14 – Vision Tour (Minnesota)

Oct 19 & 20 – Meeting 4

Oct 20 – Core Committee Wrap Up/2pm TBD

Oct 27 – Meeting 5

November (STEP 4 – Demand Based Program)

Nov 3 – Meeting 6 (Step 3 may carry over)

Nov 10 – Meeting 7

Nov 17 – Meeting 8

December (STEP 5 – Communicate the Vision)

Dec 1 – Meeting 9 (Step 4 may carry over)

Dec 8 – Meeting 10

January

Jan 26 – Meeting 11

February

Feb 2 – Meeting 12

Feb 9 – Meeting 13 (if needed)

a. The meetings will start at 9 am unless otherwise determined. There is a core committee scheduled

for October 20 at 2 pm. The schedule in January and February will be revisited in

November/December as students will know spring schedules as their availability may change.

b. The campus is setting up 50 minute brainstorming sessions with campus groups for the 2-day visit.

Wednesday from 9 am to 9 pm, there are approximately 10 slots. Thursday from 9 am to 2 pm,

there are approximately 6 slots. Each session should have ten people maximum; there may be 2

sessions at one time, depending on the availability and number of the groups and availability of

meeting rooms.


Ka+p No. 11-115 9/15 Meeting Minutes

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3. The Vision Tours were decided to be (2) one-day events.

a. The first tour will begin in Whitewater and end in Madison. Larry will be set up the tours.

b. The second tour will be in Minnesota. Terry and Larry will discuss where and set up tours. St Olaf’s

was discussed as one of the campuses to visit. <Author’s note: Please note that the 14th

does not

work for St Olaf’s campus.>

4. Madisson and Jason are drafting questions for students to garner input. The questions will be reviewed by

design team prior to publishing. The findings will be sent to design team prior to the Step 4 site visits.

5. UW-L will initiate facebook page with input from design team. Melissa and Scott requested to be involved.

6. A link to the project will be added to the UWL’s Division of Administration and Finance page.

http://www.uwlax.edu/af/ Agendas, meeting minutes and supporting documentation will be available.

PDF documents preferred. These documents can also be added to the Facebook page, if desired.

7. Communication will and can occur in between meetings. Matt is the primary contact for communications

for the campus and will distribute minutes accordingly.

ACTION ITEMS

ITEM # RESPONSIBILITY DISCUSSION COMPLETION

DATE

√

1 Larry/Madisson,

UWL

Develop questions for student input; review by design

team.

10.7.11

2 Melissa/Ka+p Melissa to send Matt handouts with the meeting minutes 9.19.11

3 Larry/UWL Confirm additional stakeholder involvement. 10.7.11

NEXT MEETING: 10/7 Vision Tour 1

Time: TBD

END OF MEETING MINUTES

Meeting minutes prepared by: _____________ ____________Date: ___9.19.11_____________

The foregoing constitutes our understanding of the matters discussed and the conclusions reached. Other participants are requested to review

these items and advise writer of any errors and/or emissions within 5 business days. This set of minutes is being distributed for the express use

of the individuals named on the distribution list. Discretion is requested when making the required internal copies.

Cc: File


Ka+p No. 11-115 Sign In Sheet

Project Name: UWLaX Student Center Pre-Design

Project Location/Agency: University of Wisconsin - LaCrosse

DSF Project Number: 11A2A

A/E Project Number: 11-115

Meeting Date/Time/Room #: 9.15.11 12 PM Cartwright 326

SIGN IN SHEET

√ Name & Company Email Address Phone #

X MELISSA M RUDOLPH [email protected] 414.763.3673

X SCOTT KINDNESS [email protected] 414.803.6558

X TERRY PELLEGRINO [email protected] 612-240-4629

MAURA DONNELLY, UWSA [email protected] 608-263-5742

DOUG RAMSEY, HSR [email protected] 608-785-4710

X BETH REID, DSF [email protected] 608-266-1415

X LARRY J. RINGGENBERG [email protected] 608-785-8882

X BOB HETZEL [email protected] 608.738.6636

X PAULA KNUDSON [email protected] 608.785.8150

X MATT LEWIS [email protected] 608-785-8019

SCOT WHITNEY [email protected] 608-833-7000

X JASON KRUG [email protected] 715-323-7616

X LARRY RINGGENBERG [email protected] 608-785-8882

X DAVID LANGTEAU [email protected] 608-785-8886

X SCOTT SCHUMACHER [email protected] 6087858916

X PAULA KNUDSON [email protected] 608-785-8150

X TAMMY FISCHER [email protected] 608-785-6725

X MARY BETH VAHALA [email protected] 608-785-8888

X DANEL DODGE [email protected] 715-441-2058

MRudolph

Text Box

SITE VISIT GOALS/OBJECTIVES


11A2A UW-La Crosse Student Center

September 15, 2011

Areas of Consideration:

• Bookstore

• Student Offices

o Government

o Admin

o Business Services

• Recreation/Game

• Student Life

o Student Org Suite

� Offices

� Workstations

o Leadership

• Multicultural Center

• Lounges

• Meeting &Program

o Halls/Ballroom

o Theater

o Outdoor Space

• Dining/Food Service

o Coffee

o Pub

o Market

o C-Store

• Campus Services

o Study

o Information

o Card Services

• Maintenance

• Parking/Transit/Loading/Biking

• Retail

• Technology

• Sustainability

• Outdoor Interface

• Copy Center

• Bathroom

• Flexible Space

• Training

• Mechanical

• Equipment Rental

• Trash/Recycle

• Mail Services

• Art/Gallery/Display

• Accessibility

• Campus Culture

Qualitative:

• Image/Identity/Symbolism

• Fit

• Welcoming

• Transparency

• Expansion/Compression

• Synergy

• Potential Energy

• Circulatory engagement

• Intimate

• Levels of Enclosure


Ka+p No. 10-113 Hardware Issue

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TABLE OF CONTENTS

PREFACE

Summary of Programming/Pre-Design Process

Acknowledgements/Participants

1. EXECTUTIVE SUMMARY

1.1. General Project Scope and Description

1.2. Summarized Space Tabulation

1.3. Specific Objectives to be Resolved and Alignment with Department Strategic Plan

1.4. Summarized Recommendations

1.5. Relationship to Institution Master Plan

1.6. Budget Summary

1.7. Schedule Summary

1.8. Institution and/or Building Site Plan

Problem Definition and Analysis of Existing Conditions

2. GENERAL PROBLEM STATEMENT

2.1. Description of problem history, programmatic context, scope and nature of problem

2.2. Discussion of budget or schedule limitations

3. ANALYSIS OF EXISTING OCCUPANTS/USER/AGENCY OPERATIONS and PROGRAM

3.1. Analysis of Organization and Data Collection

3.2. Occupant / User Activities and Functional Categories

3.2.1. Enrollment – head count, credit hours, no. of hours that seats are occupied

3.2.2. Utilization – Dining and student center hours of use and percent station utilization

3.2.3. Room sizes compared with room capacities – the mix

3.2.4. People (Employees): type and number

3.3. Occupant / User Relationships and Adjacencies

4. ANALYSIS OF EXISTING PHYSICAL CONDITIONS

4.1. Site/Civil/Utilities/Transportation: Existing Conditions or Site Survey, Capacities, and Deficiencies

4.2. Building/Systems: Existing Conditions and Deficiencies

4.2.1 Architectural Systems

4.2.2. Structural Systems

4.2.3. Mechanical Systems

4.2.4. Electrical Systems

4.3. Special Planning Issues to be Resolved (Environmental, Historical, WEPA, Zoning, etc.)

5. CHANGES AND PROJECTIONS

5.1. Research, Outreach, or Student Programs

5.2. Dining Experiences

5.3. Enrollment – no. and type


Ka+p No. 11-115 Sample Table of Contents

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5.4. Staffing – no. and type, defined in terms of discipline and/or function

5.5. Planned utilization of space

5.6. Stations Required, Distribution by room capacity, and Sizes

5.7. Unique Functions

5.8. Special Equipment

Project Solution Description

6. SPACE DESCRIPTION

6.1. Space Tabulation of Existing and Proposed Spaces, Number of Occupants or Stations

6.2. Graphic Analysis of Spaces

6.3. Adjacency Matrix

6.4. Spatial Organization of Activities and/or Rooms (bubble diagram)

6.5. Space Type Narrative (all major categories of space)

7. BUILDING and SITE CONCEPT and RECOMMENDATIONS

7.1. Conceptual Site Plan

7.2. Site/Civil/Utilities Description

7.3. Building Organization Framework Diagram / Blocking / Staking Diagram

7.4. Building / Systems Description

7.4.1. Architectural Systems

7.4.2. Structural Systems

7.4.3. Mechanical Systems

7.4.4. Electrical Systems (includes telecommunications, security, AV, etc)

8. DESIGN CRITERIA and METRICS TO ENSURE PROJECT SUCCESS

8.1. Summarized Decisions

8.2. Special Design Requirements/Parameters: such as architectural and open space, materials, scale,

height, plant materials, utility connections, operation and maintenance requirements, contractor

limitations and restrictions

8.3. Regulatory Requirements and Guidelines

8.4. DSF Sustainability Standards Checklist

9. BUDGET DETAIL

9.1 DSF Budget Worksheet or CSI formatted cost breakdown showing Total Project Cost

10. SCHEDULE / PHASING DETAIL

11. APPENDIX

Room Data Sheets

Equipment Schedule: Movable, Fixed, Special

Institution Site Plans or Maps

Supporting data: Notes, memos, correspondence, benchmarking or statistical data, budget details or

backup materials tracing the evolution of the ideas, investigation of options, etc. as needed

K I N D N E S Sarchitecture+planning, inc.

11A2A UW-LaX Student Center

DRAFT project schedule

7-25-11

Ste

p

Sit

e V

isit

5 12 19 26 3 10 17 24 31 7 14 21 28 5 12 19 26 2 9 16 23 30 6 13 20 27 5 12 19 26 2 9 16 23 30

one 1 ��

2 ��

3 ��

vision tour ��

4 ��

5 ��

6 ��

7 ��

8 ��

9 ��

10 ��

11 ��

12 ��

Student

Vote

Phase II

�

��

december january february march april

two day visit

three

four

five

october november

two

single day visit

september

1 9/19/2011 12:32 PMMelissa Rudolph

S M T W T F S

12 3 4 5 6 7 89 10 11 12 13 14 15

16 17 18 19 20 21 2223 24 25 26 27 28 2930 31

October 2011

S M T W T F S

1 2 3 4 56 7 8 9 10 11 12

13 14 15 16 17 18 1920 21 22 23 24 25 2627 28 29 30

November 2011

October 2011

Monday Tuesday Wednesday Thursday Friday Sat/Sun

October 1

2

3 4 5 6 7

Vision Tour - Whitewater/Madison

8

9

10 11 12 13 14

Vision Tour - Minnesota

15

16

17 18 19

STEP3 Site Visit 4

20 21 22

23

24 25 26 27

STEP3 Site Visit 5

28 29

30

31


S M T W T F S

1 2 3 4 56 7 8 9 10 11 12

13 14 15 16 17 18 1920 21 22 23 24 25 2627 28 29 30

November 2011

S M T W T F S

1 2 34 5 6 7 8 9 10

11 12 13 14 15 16 1718 19 20 21 22 23 2425 26 27 28 29 30 31

December 2011

November 2011


November 1 2 3

STEP3/4 Site Visit 6

4 5

6

7 8 9 10

STEP4 Site Visit 7

11 12

13

14 15 16 17

STEP4 Site Visit 8

18 19

20

21 22 23 24 25 26

27

28 29 30


S M T W T F S

1 2 34 5 6 7 8 9 10

11 12 13 14 15 16 1718 19 20 21 22 23 2425 26 27 28 29 30 31

December 2011

S M T W T F S

1 2 3 4 5 6 78 9 10 11 12 13 14

15 16 17 18 19 20 2122 23 24 25 26 27 2829 30 31

January 2012

December 2011


December 1

STEP4/5 Site Visit 9

2 3

4

5 6 7 8

STEP5 Site Visit 10

9 10

11

12 13 14 15 16 17

18

19 20 21 22 23 24

25

26 27 28 29 30 31


S M T W T F S

1 2 3 4 5 6 78 9 10 11 12 13 14

15 16 17 18 19 20 2122 23 24 25 26 27 2829 30 31

January 2012

S M T W T F S

1 2 3 45 6 7 8 9 10 11

12 13 14 15 16 17 1819 20 21 22 23 24 2526 27 28 29

February 2012

January 2012


January 1, 2012

2 3 4 5 6 7

8

9 10 11 12 13 14

15

16 17 18 19 20 21

22

23 24 25 26

STEP5 Site Visit 11

27 28

29

30 31


S M T W T F S

1 2 3 45 6 7 8 9 10 11

12 13 14 15 16 17 1819 20 21 22 23 24 2526 27 28 29

February 2012

S M T W T F S

1 2 34 5 6 7 8 9 10

11 12 13 14 15 16 1718 19 20 21 22 23 2425 26 27 28 29 30 31

March 2012

February 2012


February 1 2

STEP5 Site Visit 12

3 4

5

6 7 8 9

STEP5 Site Visit 13

10 11

12

13 14 15 16 17 18

19

20 21 22 23 24 25

26

27 28 29

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