Meeting Minutes- #89 HELD ON NOVEMBER-20-2014 · 2015. 9. 25. · Mike DiBari MD 413- 498-0069...

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Project:

DOUGLAS NEW ELEMENTARY SCHOOL AND MIDDLE SCHOOL REPAIRS

Heery Project No:

Heery #0929401 - MSBA Project Numbers 200800770010 / 200800770100G

Meeting No: Eighty Nine (#089) -Held at the Middle School in Room-#102

Date: November 20, 2014 –8:30 AM

Recorded By:

Al Calcagno

Purpose:

On Site Progress Construction Meeting –New Elementary school and Middle School Repairs

File:

A1.8

M E E T I N G M I N U T E S

ATTENDEES:

Name Initials Company Telephone Email

Cortney Keegan CK DPS 508) 476-7900 [email protected]

Nancy Spitulnik NS DPS (508) 476-7901 [email protected]

William (Bill) Cundiff BC TOD (508) 476--4000 [email protected]

Craig DiCarlo CD DDP (617) 426-2858 [email protected]

Mitch Cohen MC TSBC (508) 476-0125 [email protected]

Jeffrey Kollett JK DPS (508) 887-0952 [email protected]

Al Calcagno AC HII (401) 829-3286 [email protected]

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Additional Distribution Names Initials Company Telephone Email

Michael Guzinski MG TOD [email protected]

Mark Paige MP FBRA 617- 527-9600 [email protected]

Joe Goncalves JG CTA (781) 786-6600 [email protected]

Matthew DiLeo MD CTA (617) 378-7953 [email protected]

Paul DuRoss PD CTA (781) 786-6600 [email protected]

Tom Ellis TE HII (781)494-9000 [email protected]

Adelle Reynolds AR TOD (508) 476-4000 [email protected]

John Rabuck JR CES (860) 632-1682 [email protected]

Marwan Abi Elias MA HII (508)340-7686 [email protected]

Donna Sousa DS TOD [email protected]

Kent Vinson KV DFD (508) 476-2267 [email protected]

Tom Mueller TM DDP (617) 426-2858 [email protected]

Leslie Breault LB SBC Leslie Breault

Jane Jackman JH SD (508)-476-7901 [email protected]

Paul Sikas PS CES (203)-530-7665 [email protected]

Leno Filippi LF DDP (617) 426-2858 [email protected]

Ken DiNisco KD DDP (617) 426-2858 [email protected]

Lyle Coghlin LC CTA 978-927-5900 [email protected]

George McFee GM CES (860) 209-6263 [email protected]

Jon Buhl JB FBRA 617- 527-9600 [email protected]

John Souza JS CM 978- 352-8500 [email protected]

Anup Khatra AK AKAL 508- 869-0403 [email protected]

Chris Hildreth CH RDK 978- 475-0298 [email protected]

Robert Sullivan RS DWD [email protected]

Geoff Conway GC FBRA 617- 527-9600 [email protected]

Kevin Murphy KM TEC 617- 227-6818 [email protected]

Steve Weydt SW ECMS [email protected]

Mike DiBari MD 413- 498-0069 [email protected]

Mallory Hestand MH DDP (617) 426-2858 [email protected]

Paul Fowkes PF MSBA 617-720-4466 [email protected]

Patrick Foley PF TOD Police Dept 508-476-3333 [email protected]

John Furno JF TOD

Timothy Bonin TB

Stephen Zisk SZ TOD 508-476-4000 [email protected]

Bill Brown BB 617- 482-4703 [email protected]

Fred King FK 508- 879-0030 [email protected]

Scott Yacino SY [email protected]

Michael Walsh MW Consulting Engineering 617.261.7161 [email protected]

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Mtg – Item

SCH-059-001

Discussion / Action Item

APPROVAL OF LAST MEETING MINUTES:

11/20/14: HII noted that no comments were received regarding the previous MM#88. Therefore, Meeting Minutes # 88 is approved.

SCHEDULE FOR:

New Elementary School and Middle School

Two week Look Ahead Schedule: ( for additional details see MM#62,MM#71,MM#74/#080,#081,#083, 085,088) 10/23/14: it was confirmed by CTA that the snow rails installation is on schedule to start work the week of 10/27/14. Powell will be on 10/28/14 to remove the sidewalk portion related to the snow rails work installation. Also, it was confirmed that Powell will be on site tomorrow, 10/24/14 after 3:00 PM to clean the storm drain structures. It was also noted that many MS punch list items have changed to “ready to inspect” items; there are many items that have not been approved. 10/31/14: TE (HII) stated that DDP, CTA and HII are committed to finish strong and professionally. There are many loose ends which are typical at this stage of a project but they will be resolved; PD (CTA) indicated that small issues take time to solve. BC (TOD) noted that communication is important, the communication related to the ES Roof Gym is a sample of failed communication and the SD was informed late that Greenwood was not going to show up. TE (HII) noted that the goal is to get everyone pulling on the same direction to complete the project as original designed. Also was noted by CTA that Powell has been on site; they established the loam and seeded on the southwest of the track. 11/20/14: DDP will walk the third floor today with AG (CTA) to review the 3rd floor. CTA reports that they reviewed the Elementary School exterior with Greenwood and work still remains to be completed. CTA noted that Modern Glass performed work on the exterior; Debrino and the Clean Team also completed their punch list work items.

Responsibility

ALL

CTA

Deadline

Approved

In Progress

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SCH-065-001

Updated Schedule: ( for additional details see MM#74, MM#076,mm#078,MM#080) 08/21/14: it was noted that Heery wrote to DDP an analysis summary of the schedule impact caused by the water infiltration for DDP’s opinion, and then will meet with CTA, DDP Travelers, TOD and Heery. TE (HII) is coordinating the meeting. 08/28/14: it was noted that DDP is reviewing the schedule prepared by CTA for presentation to Travelers regarding the October 4th water infiltration Insurance Claim. DDP will provide a date when their review is expected to be complete so that HII can schedule a meeting with Travelers. TE (HII) asked CTA to provide an actual schedule update reflecting the completion date/ when Substantial Completion was reached. 09/04/14: HII asked DDP if they are done with the schedule review. DDP noted they will be meeting tomorrow internally to go over the schedule and they will send an update to TE (HII). MC (TOD) noted that he wants to know where DDP stands so they can negotiate and settle with Travelers before the town meeting scheduled for early November. 09/11/14: AC (HII) noted that Heery received a response letter from DDP yesterday in response to the letter written by Heery requesting DDP assist with assessing the impacts to the construction progress schedule caused by the water infiltration that occurred in the MS on October 4, 2013. 09/18/14: TE (HII) noted that he spoke with Paul DuRoss (CTA) and Paul informed Tom that a new schedule is forthcoming; Paul (CTA) is finishing the update schedule through substantial completion indicating actual dates. 09/25/14: PD (CTA) noted that TE (HII) has generated a schedule; at the end of July CTA reviewed the logic and PD (CTA) indicated we need a date to give to Travelers. 10/03/14: AC (HII) noted that TE (HII and PD (CTA) spoke about the schedule; also it was mentioned that MC (SBC) and TE (HII) also discussed the schedule and TE (HII) will provide information to MC by next week. 10/10/14: in progress. It was mentioned by CTA that has completed all the exterior walls punch list items. Greenwood needs to come to the site to work on the Screenwall; CTA to let the team know when Greenwood will be working on the Screenwall. [CORRECTION BY CTA ON: 10/16/14 ] CTA noted they would like to know where Heery and the Town stand with Travelers and if anything was needed by CTA to please let us know). 10/16/14: it was noted by CTA that Greenwood will be on site next week and the following week working on the screenwall at the ES roof. The SD said it is fine as long as the noise is kept to a minimum and non-disruptive. Also, was discussed that all workers to wear CORI badges. 10/23/14: AC (HII) noted that Heery is completing their assessment of the Builders Risk Insurance Claim for review by the Town and to identify a recommended timeline for bringing this issue to closure. Heery has reached out to Dan Mullaney at Travelers to identify his availability for potential/possible meeting dates over the next 30 days to discuss the claim settlement. MC (SBC) indicated that there is work to do /a group meeting on the Town side before approaching Travelers. It was noted by MC (SBC) that TE (HII) to speak with the Town first and to have a meeting internally first. AC (HII) indicated that TE (HII) had requested to meet with the Town earlier this week. 10/31/14: it was noted by CTA that they posted updated record schedule yesterday via Submittal Exchange. PD (CTA) said that he would like to know what the next step is; PD (CTA) also noted that Dan Mullaney from Travelers called him. It was noted by TE that HII and the TOD need to discuss the two steps approach:

1. to look at the overall schedule 2. then look at the numbers

It was noted that Dan Mullaney is ready to meet as early as next week and HII will coordinate with the town and will send a letter and possibly will meet next week. 11/20/14: AC (HII) noted that CTA submitted updated record schedule. Also AC (HII) requested to close-out this item. Items related to the Middle School east wing water infiltration insurance claim are being removed from these minutes and will be tracked and addressed in separate meetings. BC (TOD) would like the minutes to reflect the fact that these items remain open even though they will no longer be listed and tracked herein and everyone agreed. Item closed.

All

Closed

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ES-031-003

ES-054-003

ELEMENTARY SCHOOL OLD BUSINESS: ES-Exterior Metal Cladding ( for complete history of this topic, see MM#37& MM40, #41, #42, #50,#52, #56, #62, #66, #76,#80,#083, #087) 09/11/14: it was noted by CTA that Greenwood is coming on Monday, September 15th after school hours to continue with the ES exterior punchlist. It was agreed that CTA will let us know the time estimated to finish the remaining exterior punchlist at the ES. 09/18/14: pending approval, Greenwood will be on site tomorrow from 8:00AM until 1:50 and resume work after 3:00PM. Also, it was agreed to meet with the ES principal at 11:00 AM to further discuss the strategy and the plan for working outside while the school is in session. 09/25/14: noted by CTA that it needs one more day of work to complete the metal cladding. 10/3/14: it was noted that Greenwood will work on the ES roof screen; also Greenwood plans to finish the rest of the exterior panels punch list items. 10/16/14: it was noted by CTA that the exterior is ready to do back-punch; also was noted that it would be beneficial for CTA to accompany DDP while DDP is doing the final back-punch. 10/ 23/14: DDP will perform the final back punch on the exterior metal panels today and would like CTA to be present. 10/31/14: CTA noted that may items were done but some were not. DDP performed the back punch and it will be typed and available next week. 11/20/14: it was noted that DDP will back-punch today the exterior metal cladding work. Existing Cistern / for more details see:MM#59, MM #62, MM#64, MM#68, MM#69,mm#77,MM#080 MM#085; MM086; MM#087. 10/23/14: it was noted that the surveyor marked the 15 –foot property set back in the vicinity of the irrigation Pump Shed; 2 nails on the ground/ asphalt and 3 stakes off the 15 feet property line. Also, was noted that the surveyor surveyed the 2 new recently built sheds and they will be incorporated on the as-built drawings. The next steps are the following:

1. CTA to immediately clarify the issue with Prime with regards to completion of contract work around the cistern.

2. CTA to make connections at top of the tank 3. GBI to backfill after all connections are done. 4. CTA to place concrete pad for the irrigation Pump Shed.

Also, was noted by BC (TOD) to contact the Building Commissioner if a permit to pour the concrete pad is needed; CTA is responsible for obtaining construction permits. It was noted by JK (SD) that the following dates are available for winterization of the irrigation lines.

1. November 4th 2. November 15th 3. November 17th

Also, it was noted that GBI filled the new cistern with approximately 18’’ of water and it should be removed or the tank to be insulated. 10/31/14: it was noted by CTA that they need the irrigation pump shed location, DDP will forward sketch showing the location of the pump shed. It was noted that the 15 –feet set back was staked out. Also, was noted by BC (TOD) that the Building Commissioner will require a building permit to build the pump shed. 11/20/14: CTA reports they do not believe they can finalize the work at the cistern until the spring because they don’t have the time to mobilize this year the 5 subs(Prime, Griffin, Skillings, Powell/GBI and Rykor) involved to finish the work. It was noted that DDP and HII need to understand what the subs/CTA are looking for with regards to cost in order to have a clear understanding of the cost impact. AC (HII) asked CTA to forward their cost by the end of business day tomorrow, November 21st for review and comments and CTA agreed to do their best to submit cost. MC (SBC) asked DDP for a monetized value of the not performed work. The Owner expressed concern that today is the first time CTA has reported that they do not anticipate completing the work at the cistern this year.

DDP

CTA/SD/TD/

In Progress

In progress

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ES-063-002

ES-066-003

One Year Warranty-Elementary School (SEE MM#70,MM#76,#82,#085 for previous complete information): 09/04/14: CTA noted WJG will finish work on the warranty list items next week. CTA to inform DDP when work is complete. 09/11/14: it was noted by CTA that WJG worked on Tuesday and there are two open items. CTA will inform DDP and HII when the work is complete and ready for review. 09/18/14: it was noted that one (1) ballast and several lamps need to be replaced by WJG. Also was noted that there is a bubble on the VCT floor tiles in the library. CTA to address these issues. 09/25/14: in progress. 10/03/14: I t was noted by CTA that two more lights are pending. CTA also noted that the bubble in the library flooring was corrected. Also, the operational problems with the ERU’s were identified within the one-year warranty period. If the operational problems return they will need to be re-addressed under the original warranty. 10/10/14: noted by CTA that Griffin still has a few open items. CTA asked DDP to provide in writing about the issue regarding the ERU’s being under warranty in case there is a re-occurrence of failure when the units go back in full use of unoccupied mode when the temperature will be at a more constant combination of hot and humid weather. CTA will forward it to GMC; DDP will send a draft letter first to SD, Bill, Mitch and HII for review. 10/16/14: DDP draft letter regarding extension of the ERU warranty is in progress. 10/23/14: DDP will draft letter to CTA regarding the ERU’s. 10/31/14: it was noted that DDP sent a draft letter regarding the ERU’s for review to the Owner and Heery. All parties agreed that that whether or not the problems have been solved will not be known until the ERU’s performance is observed next summer. 11/20/14: it was noted that DDP sent letter for an extension warranty of the ERU’s. CTA noted that GMC and Greenheck stated that they only will provide a warranty of the parts that were replaced. It was noted that a comprehensive warranty letter need to be provided from Greenheck, GMC and CTA. Snow Rails at the ES Gym (SEE MM#70,MM#75,#078,#081,#085,MM#088 for previous complete information): 10/10/14: BC (TOD) indicated that the CCD was signed and returned to CTA to release the work. CTA to confirm SOON that work is scheduled to begin the week of October 27th; if the date change, CTA needs to immediately coordinate with the SD. 10/16/14: CTA confirmed that work is scheduled to start on 10/27/14. DDP will forward to TOD and CK (SD) the Gym roof design criteria/structural calculations. 10/23/14: it is confirmed that work is scheduled to start on 10/27/14. 10/31/14: it was noted that a Town resident interested in the design of the snow rails and roof structure has forwarded a list of structural questions. BC (TOD) believes that questions from concerned citizens should be answered by the project team. TE (HII) requests that questions from citizens be managed /vetted by the Town. AR (TOD) had a phone conversation with LF (DDP regarding the structural engineer’s review of the snow rail design. In addition to the design loads are structural calculations, a structural affidavit referencing the snow rails was provided. CD DDP) will look into additional information that may have requested by AR (TOD). 11/20/14: it was noted that CTA provided a sample plate connection for review and comments. It was also discussed that the SD will make plans to remove snow off the roof, protect/cordon –off area(s) that could be affected by cascading snow from the ES Gym roof. MC (SBC) asked DDP to provide a written recommendation of a temporary protection plan for the chillers. DDP and Heery request CTA to provide engineering for the alternate welded plate connection submitted by Greenwood that meets the design intent. This is a timely issue and CTA is requested to respond without further delay.

DDP/TOD/HII

CTA

In Progress

In Progress

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ES-068-002 ES-084-001 ES-088-001 ES-088-002

ES Window Testing Costs: 06/12/14: it was noted that Tom and Paul to discuss. 06/26/14: AC (HII) indicated that he sent to PD (CTA) spreadsheet cost of the window test. 07/10/14: in progress. 07/24/14: it was noted that the window test cost is under review by CTA and it is anticipated to be complete by next week. 08/07/14: in progress as noted by CTA. 08/14/14: it was noted by CTA that we should be receiving information soon from CTA. 08/21/14: it was noted by CTA that it is in progress. 08/28/14: No update. 09/11/14: no update. CTA to submit. 09/18/14: AC (HII) noted that received the comments from CTA. HII will share CTA’s comments with the design team and BC (TOD). 09/25/14: received comments from CTA, AC (HII) noted that would like to discuss with DDP and Owner. 10/03/14: DDP and HII are reviewing it. 10/10/14: DDP and HII are continuing reviewing. HII will respond to CTA’s email. 10/16/14: it was noted that HII sent an email to BC (TOD) and it is reviewing with DDP and will respond to CTA. 10/23/14: AC (HII) will respond to CTA. 10/31/14: HII sent a response to CTA regarding the window testing cost. CTA to review. 11/20/14: it was noted that CTA is reviewing. Add Sheds to the As-Built Drawings: 10/03/14: BC (TOD) asked CTA to provide cost to add the sheds locations to the As- Builts. The Owner’s preference is to wait until the irrigation shed is installed and include it as well. It was also noted by DDP that all the ES As-Built drawings are OK and will send email to Joe confirming it. CTA will provide CAD files on a compact disk for the Owner. 10/10/14: it was noted that it will cost $1,100.00 to add the irrigation pump shed and the 2storage sheds to the as-built drawings; the TOD and the SBC agreed with the price. DDP will send a directive to CTA to release and proceed with the work. [CORRECTION BY CTA ON: 10/16/14 ] (CTA noted that $1,100 could be used as an order of magnitude price). 10/16/14: shed will be added to the as built drawings via a CCD. 10/23/14: a CCD for this work has been issued. Item closed. 10/31/14: The new sheds are to be shown on the revised as-builts drawings. DDP and HII to review and confirm and forward to BC (TOD). Also, was noted that AR (TOD) is holding the Certificate of Occupancy on the storage sheds until the as-built locations are submitted. 11/20/14: it was noted by JG (CTA) that the surveyor is on site today surveying the location of the new sheds so they could be included on the site as-built drawings. Light Post –Missing Access Cover: 10/31/14: it was noted that the light post located directly across the upper parking lot /Davis street is missing the access panel. It was agreed that temporarily the SD will cover with plastic and tape and CTA provide the permanent cover. 11/20/14: the SD has provided temporary protection; CTA to forward to SD the light post cover plate supplier contact information and the SD will purchase the cover plate. Board of Health Inspection /Hand Sinks and Island Sinks –ES- Kitchen area : 10/31/14: it was noted that the Board of health conducted recently an inspection and found the hot water temperature in the kitchen to be unacceptable; CTA will review and will report back. 11/20/14: it was noted that the recirculation valve was off, Sagamore opened the valve and raised the water supply temperature to 1220 F. It was noted by JK (SD) that the Owner’s service vendor indicated that 1100 F is the maximum temperature. It was agreed to schedule Anup, the Plumber engineer consultant for DDP, Sagamore, CTA and Heery to review on site the issue related to the hot water at the hand sinks and the island sinks in the ES kitchen area.

CTA

CTA

CTA

In progress

In progress

In Progress

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ES-088-003 ES-088-004 ES-088-005 ES-088-006 ES-088-007 ES-088-008

ES-088-009

ES- Roof Leak at Stair No.1 / North East Entrance: 10/31/14: it was noted that this is an old leak that was already addressed by CTA and it re-appeared again; CTA will address this issue and will report back. Post meeting: PD (CTA), (CD) DDP and TE&AC (HII) reviewed the location and CTA will report back. 11/20/14: it was noted by CTA that Greenwood found what they believe to be the source of the leak and they will repair soon. CTA agreed to inform when Greenwood will be on site to address/correct the leak. PVC pipes located at the Rip-Rap: 10/31/14: it was noted by DDP that a stockpile of PVC pipes sits at the base of the ri-rap slope. CTA will review and address. 11/20/14: it was noted by CTA that it is in progress and they will be removed. Memorial Tree and Bench: 10/31/14: it was proposed by CTA that HII will purchase the bench and have it delivered to the site; it was also proposed that DDP will purchase the tree and have it delivered to the site. CTA will purchase the plaque and install al the three components of the memorial. 11/20/14: it was noted by DDP that they already purchased the tree; CTA’s landscaping subcontractor is coordinating directly with the nursery the delivery and planting of the tree. Heery is obtaining the bench. Chiller Covers: 10/31/14: it was noted that 2 proposals were received and DDP will review and will report back. 11/20/14: it was noted that DDP will send a written recommendations to the SD for temporary protection of the chillers. Tire Marks: 10/31/14: AC (HII) noted that there are tire marks created by Powell while they were doing the portion removal of the sidewalk /Gymnasium CCD. CTA will address the issue with Powell. 11/20/14: CTA to verify status of the tire marks removal. Radon 10/31/14: it was noted by NS (SD) that a State Supervisor of EPA Radon group (non- regulatory program) will be on site on Tuesday. DDP will forward to NS (SD) the construction documents showing the gravel and pipes installed for a possible future radon mitigation system. 11/20/14: it was noted that DDP forwarded to the SD the construction documents showing the installed infrastructure for a future radon mitigation system. Also, was noted by DDP that they also sent a letter with regards to increase the air flow set points; the SD increased the set points but still the SD is concern of the air flow in some areas. Boiler flame outs: 10/31/14: it was noted by JK (SD) that the boiler flame outs are still occurring. AC (HII) will contact CES to review the on-going issue and DDP will notify RDK. 11/20/14: it was noted that RDK recommended adjusting the set points as requested by GMC; GMC performed the adjustment and no flame-outs have occurred since the set points were adjusted. The SD will continue to monitor. Item closed.

CTA

CTA

CTA/DDP/HII

DDP

CTA

SD

DDP/HII/CTA

In progress

In Progress

In Progress

In Progress

In Progress

In Progress

Closed

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ES-088-011 ZA-031-002

Completion of Landscaping: 10/31/14: CTA forwarded a letter received from their landscaping subcontractor requesting additional money. As a condition of completing the contract work, DDP requests CTA to provide a cover letter explaining CTA’s position on each item. It was the preference of CTA to hold a conference call prior to taking position on each item. BC (TOD) requests a resolution quickly so that the contract work may be completed soon. 11/20/14: on going, still have not received letter from CTA.

ELEMENTARY SCHOOL NEW BUSINESS

On November 20, 2014

COMMISSIONING: MEP Commissioning: Exterior Skin Commissioning (for COMPLETE history of this entire topic, see MM# 39 and MM#46, #56, #062.,#66,#070,MM#73,078;088) 09/25/14: it was noted by CTA that for record they have uploaded the ES – O&M on PDF format. CTA noted that the Video is still in progress. It was also noted that ABS did not provide video training, but ABS will re-train the staff of the Middle School and will video tape it. 10/03/14: it was noted that ABS is conducting ES and MS video training this morning and training in 6 months if necessary. AC (HII) will check with the Commissioning agent regarding pending issues and if necessary to schedule another/last meeting. 10/10/14: AC (HII) noted that the Cx Agent sent to HII an updated list of commissioning items, AC (HII) will forward the list to CTA for review and discuss among the subs and then to determine when to meet . A final meeting will be scheduled if needed. 10/16/14: CTA noted that Sagamore is on site to review the plumbing items shown on the Cx report. When all work has been completed the Cx Agent will review. Also was noted by CTA that GMC has submitted a balancing report except for the Gymnasium. Matt DiLeo will inform Heery when all is complete and Heery will schedule the Cx Agent to return to the site for a final inspection. 10/23/14: it was noted that CTA is working to finish the list from the Cx Agent. Sagmore still have some minor items; Griffin is complete and GMC still needs to replace the filters. 10/31/14: it was noted by HII that the Cx Agent would like to have a conference call to confirm all items are complete at the Middle School. 11/20/14: it was noted that there are 2 open items related to Sagamore plumbing.

CTA

CTA

In progress

In Progress

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LEED-039-007

LEED UPDATE: LEED Update: (for COMPLETE history of this entire topic, see MM# 39 and MM#46, #56, #58, 62, #65, #070,MM#075, #085.) 09/04/14: DDP noted they have not received the reports yet. 09/11/14: it was noted by CTA that the final SWPPP reports will be coming soon. Also, it was noted that Prime will mow the area by the detention pond and at the southwest area of the track tomorrow. 09/18/14: CTA noted that the SWPPP reports and the Site As Built drawings have been uploaded on Submittal Exchange. It was noted that the lawn at the southwest end of the track is an open item. CTA to provide a timeline to solve all items that are pre-requisite to the LEED submission. 09/25/14: it was noted by DDP that their consultant Schofield Bros. the southwest of track can have 75% coverage. The SWPPP report was submitted for Schofield Bros. for final review and acceptance. BC (TOD) will have Steve Zisk to review and note any issues that need to be corrected. 10/03/14: it was agreed that BC (TOD) will contact Steve Zisk after CTA reviews the site conditions specifically the area located southwest of the track. Heery is noting that it seems the area was never treated properly before Hydro seeding was applied. CTA to review and address this issue. DDP will schedule the Brook testing for after October 13th. 10/10/14: BC (TOD) will contact Conservation Steve Zisk to review. 10/16/14: AC (HII) asked CTA to proceed treating with loam and seed the southwest of the track. Also was noted that is holding up the LEED and the Certification of Compliance. CTA/Powell will address week of October 27th. 10/23/14: it was noted by CTA that Powell is on site today to review the area of concern at the southwest of the track to loam and seed the area. Once this work is complete, it was agreed that CTA should be the one to request Conservation Commissioner to review and approve for Certificate of Compliance. 10/31/14: it was noted that Powell addressed the area south west of the track; it also was noted by CTA that Prime was on site today seeding and installing jute mat. The additional seed will grow next spring. It was agreed that CTA will request Conservation Commissioner to review the unapproved area. All the rest of the items are done and awaiting for final approval on this item/location. 11/20/14: SBNE, DDP’s consultant is scheduling the final review of the site work. DDP will request a status update from SBNE. When final site review is complete the information will be presented to ConCom for acceptance; once accepted by ConCom the project will be submitted to USGBC for the initial construction review, which can take 4-6 weeks. USGBC may respond with requests for additional information from CTA/DDP. The process will continue until USGBC issues LEED silver certification for the New Douglas Elementary School.

DDP

In progress

of 23

MS-050-008

MS-071-008

MIDDLE SCHOOL OLD BUSINESS: Phase -1- and Phase 2 – One Year Warranty –Middle School (see MM#62and MM#071,MM#079 for more information): 08/14/14: no update 08/21/14: no update. 08/28/14: NO UPDATE 09/04/14: DDP will coordinate a walkthrough/meeting with SD, MEP consultants and CTA for phase 1 and phase 2 One-Year-Warranty. 09/11/14: it was discussed that DDP will schedule a walk thru with consultants, CTA and Jeff (SD). DDP to send correspondence of when this will take place. 09/18/14: it was noted that DDP has requested availability of consultants and Jeff Kollett (SD) hopefully for next week. Once scheduled DDP will notify CTA and HII so they may also attend. 09/25/14: a walk thru of Phase 1 & 2 is scheduled for today at 1:00 PM. 10/03/14: it was noted that the 1 –year walk thru occurred and there are no major issues. DDP will forward report. 10/10/14: DDP still waiting for electrical engineer report. DDP will forward report. 10/16/14: it was noted by DDP that still waiting on the report from TEC. 10/23/14: it was noted by DDP that will forward the warranty reports as soon as DDP receives information from their electrical consultant. In progress. 10/31/14: it was noted that there are no Arch., Plumbing or Fire Protection items. It was noted that DDP is looking for confirmation from the electrical consultant that there no electrical warranty items. 11/20/14: it was noted by DDP that their electrical engineer consultant confirmed that they didn’t find any warranty issues. Lighting Programming: (see MM#080, MM#084;MM#086;088 for more information) 09/18/14: CTA noted that the relays were received and Griffin, CTA is coordination with Griffin to have them installed. It was noted that as per design, the occupancy sensors are not intended to turn the lights on, only off for energy savings. 09/25/14: DDP noted that they do not understand why Griffin could not program the lighting as per the SD requirement. CTA noted they have forwarded DPP comments to Griffin. CTA and DDP to review after the meeting today the consistency of the classroom lighting. 10/03/14: it was noted that there are some rooms in which the lighting controls are inconsistent with the control scheme identified by WJG for review by the Owner and Architect. DDP provided locations where there are problems with lighting programming. It was noted by CTA that Griffin will provide letter regarding the issue related to the lighting programming. 10/10/14: CTA said that Griffin will address soon. CTA would like to have a list of the locations where problem with the lights have been noticed. The SD volunteered to provide list of the areas with light programming issues. 10/16/14: scheduled for October 24th. Also it was noted that DDP provided to CTA a short list of room with lighting programming problem; CTA will forward to Courtney the list of rooms/common areas with light programming issues and the SD will create one general list for distribution. It was noted by CTA that Griffin will be addressing the lights at Nancy’s office as well as the rest of the lighting programming issues on 10/24/14. 10/23/14: it was noted by CTA that the programming issue will be corrected today. 10/31/14: it was noted that the work was addressed by Griffin electric and pending confirmation from the SD that the work is satisfactory. CK (SD) will follow up and advise. 11/20/14: SD reports no additional problems with the lighting programming. Item closed.

DDP

SD

In Progress

Closed

of 23

MS-071-009 MS-075-004

Existing Doors: (see MM#085 for more information) 09/04/14: HII and DDP to review ASAP. 09/11/14: it was noted that DDP and HII proposes new doors and use the already delivered hardware. CTA agreed to install temporary lock at the Gymnasium storage room. DDP will send a description of the proposed new doors to the SD for review and approval. CTA shall replace the temporary lock at the Nurse toilet room as soon as the hardware arrives. CTA will provide temporary locking hardware at the Gym Storage room. 09/18/14: it was noted that door at Closet door #281.1 and Boiler room door 254.1 are missing and CTA may be responsible to replace them if indeed those doors were disposed of during demolition. The replacement doors should be fitted to accept the specified hardware that is already on site. 09/25/14: it was noted by CTA that Modern Glass was on site and adjusted the District Office exterior door as well as the exterior door at the Auditorium entrance. DDP asked the SD if they are OKAY replacing the door leafs at the Gym and cafeteria. CK (SD) noted will review and provide input on Monday. 10/03/14: it was noted that DDP sent a revised PR to CTA including the full scope of proposed revisions to the doors and hardware. CTA to submit PCO indicating timeline. 10/10/14: CTA says that is in progress and will send it soon. Also was noted that the District Office door was resolved. 10/16/14: it was noted by CTA that LIFD is preparing PCO and the lead time still remains 3 to 4 weeks for the doors to arrive. CTA will continue putting pressure on LIFD. 10/23/14: it was noted that LIFD asked questions to CTA, CTA responded. Waiting for final PCO which is anticipated in a few days from CTA which DDP and HII will review the; after PCO is approved and work is released it will take 3-4 weeks for doors to arrive plus time to install. 10/31/14: it was noted that CTA has not heard from LIFD with an update. 11/20/14: it was noted that PCO was received yesterday from CTA, DDP and HII will review and report back with comments. It was noted that the lead-time is 4-6 weeks but it is possible that LIFD can do better once they are instructed by CTA to proceed with the work/order. Status of Electrical Bills: 07/24/14: it was noted by JG (CTA) that a check has already been issued to the Town. 08/07/14: it was noted that the cut-off date was June and the bill extends till August. 08/14/14: it was noted by CTA that they are working on PCO. 08/21/14: it was noted by JG (CTA) that he is working on it and will be e-mailing CK (SD). 08/28/14: CTA already sent information to Courtney; she is reviewing. 09/04/14: CK (SD) noted that she and Jeanne are reviewing CTA’s response. 09/11/14: it was noted by CK (SD) that she sent to TE (HII) for additional review of the information submitted by CTA. CK (SD) and Jeanne (TOD) are asking TE (HII) for additional review and comments. 09/18/14: CK (SD) noted that she sent an email to TE (HII) to review and confirm when the building is turned over. TE will review it. 09/25/14: it was noted that TE (HII) is reviewing and it is in progress. 10/03/14: CK (SD) noted that she forwarded information to TE (HII). AC (HII) to check with TE (HII). 10/10/14: It was indicated that this is tied up in the “schedule” issue. [item corrected] 10/16/14: the electrical bills are related to the schedule and resolution of the electrical bills requires resolution to the schedule. [item corrected] 10/23/14: this item is also related to the schedule issue. AC (HII) noted that Heery is completing their assessment of the Builders Risk Insurance Claim for review by the Town and to agree on a recommended timeline for bringing this issue to closure. 10/31/14: AC (HII) noted that he corrected the meeting minutes per Cortney’s request. TE (HII) recommends costs to be rolled into the General Conditions as it is being discussed with the insurance Company. 11/20/14: AC (HII) requested to close-out this item. Items related to the Middle School east wing water infiltration insurance claim are being removed from these minutes and will be tracked and addressed in separate meetings. BC (TOD) would like the minutes to reflect the fact that these items remain open even though they will no longer be listed and tracked herein and everyone agreed. Item closed

CTA

TOD/HII

In Progress

Closed

of 23

MS-079-004

MS-080-007

Training Schedules: (see MM#087 for all information) 09/18.14: AC (HII) noted that received empty schedule training list from CTA; CTA will provide an updated list including dates of completed training sessions and dates of upcoming training sessions. 09/25/14: CTA to submit training schedule. 10/03/14: in progress, CTA to provide schedule including training already completed and upcoming training. 10/10/14: pending by CTA. 10/16/14: AC (HII) asked CTA to update and submit the training schedule. CTA noted that Marathon’s training video is available. 10/23/14: in progress. 10/31/14: it was noted by CTA that this is still in progress. 11/20/14: in progress. Attic Stock: 09/04/14: HII noted contractors must submit a transmittal of the attic stock material that is being turned over to the owner. Attic stock material should not be used for punch list work. HII is preparing a list of the attic stock material. JK (SD) asked if there is attic stock for lamps 09/11/14: CTA to provide transmittal when submitting Attic Stocks with a description and what is owned. 09/18/14: CTA noted in progress. 09/25/14: CTA noted that they are still assembling all pending attic stocks. 10/03/14: no progress. 10/10/14: in progress. 10/16/14: it was noted by CTA that attic stock for GMC and Griffin will be coming on 10/23/14. CTA noted that Griffin provided a transmittal of items already being received and accepted by the Scott Villamare (SD). AC (HII) noted that Heery won’t sign transmittal of attic stock items unless Heery has a complete inventory of items with the right percentage/quantities as noted in the specifications. CK (SD) noted that DS (SD) and SV (SD) confirmed the quantity delivered matched the list on the transmittal. 10/23/14: it was noted by CTA that all attic stock quantities will be reviewed /provided as per specifications. 10/31/14: it was noted by CTA that it is in progress and some of the attic stocks will be arriving today; CTA to provide copy of the transmittal documenting the items turned over to the SD. 11/20/14: it was noted that more stock materials and transmittals are coming and CTA will notify HII when they are scheduled to be delivered.

CTA

CTA

In Progress

In Progress

of 23

MS-080-007-A MS-080-008

Replacement of Lamps: 09/04/14: HII noted per contract WJG owns replacing the lamps that burned out within three months of substantial completion. HII also noted that WJG used permanent lights during construction since early March 2014 (approx. 5 months prior to substantial completion). DDP noted in lieu of WJG installing replacement lamps that were used during construction they may turn over the lamps to the SD. 09/11/14: it was noted that CTA/Griffin is responsible to replace the permanent lamps that were in use during construction; it was discussed that Griffin to provide replacement lamps and NOT to remove those lamps that were in use during construction. 09/18/14: CTA noted this item is tied to the schedule and the date of substantial completion discussion; it was suggested to discuss further for final clarification and mutual understanding between DDP, CTA and HII. 09/25/14: it was suggested by CTA to resolve the schedule issue first and then review the lamps replacement. 10/03/14: DDP, CTA and HII need to discuss this issue and its relation to the construction schedule delays. 10/10/14: no report. 10/16/14: no report. 10/23/14: related to the water damage schedule. AC (HII) noted that Heery is completing their assessment of the Builders Risk Insurance Claim for review by the Town and to agree on a recommended timeline for bringing this issue to closure. 10/31/14: no report. Resolution of the replacement of lamps requires resolution to the schedule. 11/20/14: AC (HII) requested to close-out this item. Items related to the Middle School east wing water infiltration insurance claim are being removed from these minutes and will be tracked and addressed in separate meetings. BC (TOD) would like the minutes to reflect the fact that this item remains open even though they will no longer be listed and tracked herein and everyone agreed. Item closed Key Schedule: 09/04/14: JK (SD) noted that the key schedule provided to the SD by CTA was “cut off” so that the District Office information is missing. CTA to provide a complete copy without delay. 09/11/14: it was noted that CTA will submit a full keys schedule. Also, it was noted that the SD would like to have additional keys. CTA to provide keys for display cases. 09/18/14: it was noted that a full key schedule was sent. It was noted that the District Office keys are not complete; therefore, the District Office needs more keys. An actual keys inventory must be conducted to verify what was delivered/received, who checked/ confirmed and what was accepted. 09/25/14: it was mentioned by JK (SD) that he needs additional keys and blanks. It was agreed that the SD will send form and letter to LIFD. 10/03/14: it was noted that JK (SD) provided a letter changing the authorized person. MD (CTA) indicated that he faxed the new information to LIFD and he is waiting to hear from them. MD is tracking this information with LIFD. 10/10/14: in progress; CTA faxed information to LIFD. The SD may order additional keys and blanks once Sargent provides notice of acceptance of the SD’s letter 10/16/14: CTA noted that Sargent will send schedule soon. 10/23/14: it was noted that authorization for additional keys still pending and the process at Sargent is in progress. 10/31/14: it was noted that the SD provided a list requesting additional keys. Additional keys to be ordered and to be invoiced directly between the SD to Sargent. 11/20/14: it was noted by JK that the keys were received. Item closed.

CTA

CTA

Closed

Closed

of 23

MS-081-006 MS-082-004

Sitework: 09/11/14: it was noted that Bill Brown visited the site on 09/10/14 and reviewed the MS landscape, it was mentioned that the previously accepted 90 Days Maintenance which was set to expire on 09/08/14 was not accepted due to the lack of maintenance observed at the time of the review. DDP will forward list of outstanding items for CTA/Prime to review and address. 09/18/14: CTA noted that they are working to finalize the latest BSI list. It was suggested that a meeting /conference call should occur between Bill Brown, (landscape architect) and Prime, (subcontractor) to review the list and critical items that are impeding acceptance of the 90 Days Maintenance. 09/25/14: CTA/Prime will schedule to meet with Bill Brown. 10/03/14: it was noted that CTA is trying to schedule a conversation with Prime and Bill Brown to review the 90 days maintenance but Prime is being unresponsive; AC (HII) is indicating that such behavior is unacceptable and Prime should come forward and to have a dialogue in order to solve the misunderstanding. CTA noted that they have a back-up plan if Prime continues being uncooperative. Also, was noted that the SD has been mowing the lawn and Prime is at risk of being back-charged for the mowing of the MS lawn service provided by the SD. 10/10/14: CTA in conversation with Prime. 10/16/14: it was noted that CTA is continuing the dialogue with Prime. It was agreed to wait until the end of Business day on Monday, October 20th and to hear from CTA what is the plan moving regarding Prime returning to the site or if it is another company. Also, it was discussed that on Friday, October 24th Powell will be on site cleaning the drainage structures; it was agreed to hold testing the Brook around November 4th after the site utilities structures are cleaned. 10/23/14: it was noted that cleaning of the drain structures is scheduled for tomorrow after 3:00PM; if it is re-scheduled, CTA to notify DDP as the Brook water testing is scheduled for 11/10/14 and should occur after the drainage structures have been cleaned. 10/31/14: it was noted that cleaning of the drain structures was conducted on 10/24/14. DDP will ask the company that will test the brook if 11/10/14 is a good time to perform the test. 11/20/14: it was noted by DDP that the Brook testing was done, DDP’s consultant is reviewing the report and it will be forwarded to the SD for their records and files. Monetized Punch List: 09/18/14: JG (CTA) asked DDP to create a monetized punch list for the MS. It was noted that the back-punch is on-going and a monetized list will be provided once the first round of backpunch is complete. 09/25/14: DDP will create a monetized punch list. 10/03/14: it was noted that the 1st round of back-punch will be completed Monday, October 6th. DDP noted that they will begin to assign values to open and unaccepted items. 10/10/14: DDP has completed the first round of backpunching and is working on the monetized values of the MS interior and exterior. 10/16/14: DDP is working on the monetized punch list. 10/23/14: it was noted that items on the punch list identified as “open” or “not approved” have been monetized. 10/31/14: it was noted that DDP will make sure that the monetized punch list of the consultants are included in the monetized punchlist. Also, was noted that the back punch for sitework and landscape is pending. 11/20/14: DDP noted that the site and the landscape are in process and will submit as soon as they are finished by DDP’s consultants.

DDP

DDP

Closed

In Progress

of 23

MS-083-003 MS-084-003 MS-084-004

Water Leak at the Staff Bathrooms: 09/25/14: CK (SD) asked for reports of the water leak at the staff Bathrooms. MD (CTA) noted that their hygienist performed air sampling and testing of the areas and we still waiting for his report. The report will be forwarded to the SD and the project team once received. CTA noted that they will star fixing the bathrooms after Tighe & Bond perform their inspection. BC (TOD) wants Tighe & Bond to be copied on all correspondences relating to this issue. 10/03/14: it was reported by MD (CTA) that the areas affected by the toilets water leak have been mitigated. Also, CTA will provide cost to Travelers from start to end related to the repair cost resulting from to the water leak. It was noted that Travelers will not pay for defects in workmanship; they will pay only for damage resulting from the leak. It was noted that it is imperative to solve this issue without delay in order to get the toilets back in service. 10/10/14: it was noted that CTA needs to provide a cost of the repair work. CTA to provide a final air quality test report from Axiom or a response to T&B’s comments on the previous report. TOD needs a closure in this issue, CTA to check with Axiom and see if either a conference call with T&B is needed or just respond via a written report. 10/16/14: CTA provided the repair cost; BC (TOD) asked CTA to provide it on a CTA’s letterhead and JG (CTA) agreed. CTA noted that AXIOM is scheduled to be on site tomorrow, October 18th to perform additional air quality test above the ceiling in the bathrooms and in the open space inside the bathrooms. 10/23/14: it was noted that HII received Axiom report from CTA and will forward to TOD and SD for review by T&B. 10/31/14: it was noted by BC (TOD) that T&B reviewed the final report submitted by CTA from Axiom and has accepted the report. CTA needs now to arrange/schedule the work to get those toilets back in service. CTA noted that they won’t start the work until the issues regarding the insurance company are resolved; however, BC (TOD) noted that the work has to be done and wouldn’t like CTA to wait; it was noted that if Travelers doesn’t approve it the Town needs to push back on Travelers in order to expedite the work. 11/20/14: it was noted by BC (TOD) that in order for CTA to be considered to receive reimbursement, Travelers Insurance has requested for review actual invoices instead of the estimates previously submitted. CTA to submit. Additional Roof Walk-Pads: 10/03/14: it was noted that BC (TOD) is seeking from Greenwood a proposal to add extra walking pads at the MS. 10/10/14: BC (TOD) again request a proposal for additional roof walk pads from Greenwood. 10/16/14: it was noted that Greenwood has not responded to TOD request to provide roof walk pads. 10/23/14: it was report by BC (TOD) that he is waiting for a response from Greenwood. 10/31/14: it was noted that BC (TOD) received a price and he will issue a Notice to Proceed for fabrication while waiting for the final masonry report. 11/20/14: in progress. Item closed. Change Orders- Status 10/03/14: JG (CTA) asked the status of the in progress of CO #’s 24 &25. It was noted by DDP they will prepare by next week and will send DRAFT for review. 10/10/14: DDP sent last night draft of CO’s for CTA and HII to review. 10/16/14: it was noted by DDP that they will start printing the final CO’s next week. 10/23/14: in progress. 10/31/14: it was noted by DDP that they have sent CO# 24 and CO#25 to Heery for processing. Also, was noted by TE (HII) that CO#23 was received with CTA’s reservation of rights; therefore, HII doesn’t expect CO#23 will be finalized at this time. CCD’s are being allowed on the Application for Payment per SBC direction. 11/20/14: it was noted that a draft of CO # 26 & CO# 27 will be sent soon by DDP. A meeting to review additional PCO’s for CO#28 and CO#29 will be conducted after Thanksgiving. It was noted that CTA has not received the final versions from HII of CO#24 and CO#25.

CTA

TOD

DDP/CTA/HII

In Progress

Closed

In progress

of 23

MS-084-005 MS -084-006 MS -085-003 MS-085-006

MS- As Built- Drawings: 10/03/14: JG (CTA) noted that CTA already has the MS – As Built Drawings in a PDF format for DDP to review and approval as well as O&M binders of Volume 4 & 5 for DDP to review. 10/10/14: in progress 10/16/14: it was noted that CTA provided PDF’s to DDP for review and approval. CTA noted that they are waiting on Auto CAD files from Griffin. SBNE will be on site next week to do work and it is required that they sign-in and to wear their CORI badges while on site. CTA must provide revised sitework as-builts for SBNE to perform their final review 10/23/14: it was noted that SBNE is waiting for revised as-builts before coming to the site to review the completed conditions. 10/31/14: it was noted by DDP that they received the As built drawings and they are under review. 11/20/14: it was mentioned by CTA that they will post the revised version on Submittal Exchange for final review by DDP. Emergency Radio System 10/03/14: CTA to submit / map indicating what is owned as per specifications for review by DDP’s consultants to prove the installation meets the specifications, then we schedule the local Police Department to review their radios on site at the MS; any changes requested beyond the specified system may be provided at an additional cost to the Owner. 10/10/14: CTA noted that they uploaded the information today. 10/16/14: it was noted by DDP that their electrical engineer consultant will review and advise if there is any discrepancy with the report and what is required by the specifications. 10/23/14: it was noted by DDP that they are waiting for confirmation from their electrical engineer; it was noted that after a quick review it appears to be in compliance with the specifications. 10/31/14: it was noted by DDP that their electrical consultant is reviewing. 11/20/14: DDP will forward TEC’s comments regarding the Emergency Radio. Generator Room: 10/10/14: JK (SD) asked that the core at the Generator room to be changed from construction core to permanent core. CTA to change the core. 10/16/14: it was discussed that JK (SD) and MD (CTA) will coordinate the replacement of the lock core at the Generator Room. 10/23/14: in progress. 10/31/14: it was noted that the construction cores are still in room #256(Emer. Elect.) and room #113 (Elev. Mach); CTA to remove and install permanent cores. 11/20/14: it was noted that CTA and the SD will verify after the meeting if the construction cores were replaced. Removal of cables at the trailer location: 10/10/14: AC (HII) asked CTA when the cables laying on the ground where the Heery trailer was located will be removed; CTA indicated that will be removed when Griffin is back on site. 10/16/14: in progress. 10/23/14: in progress. 10/31/14: it was noted that WJG will remove at the same time when they do the cistern work. 11/20/14: AC (HII) asked CTA to have removed by next Wednesday, November 26th the cables laying on the ground located at the skate board parking lot where the Heery trailer was once located.

DDP

DDP

SD/CTA

CTA

In Progress

In progress

In progress

In progress

of 23

MS-085-007I MS -087-001 MS-088-012

Lights @ Flag Pole: 10/10/14: the issue related to the flag pole lamps explosion was discussed and the SD/TOD would like the town’s insurance company to review the area before Griffin remove and replaced the lamps. CTA agreed to notify Griffin; also it was agreed that CTA will provide an adequate temporary cover /protection in order to minimize the risk of water penetrating into the lamps. 10/16/14:it was discussed the following regarding the incident with the lights at the Flag Pole:

1. CTA/Griffin does not have concrete information on the cause of the explosion of the flag pole lights.

2. It was believe that the power was on to the lights at the time of the explosion. 3. CTA indicated that they heard that the cable was cut from the handhold to the light, the

repair of which was the work Griffin performed shortly before the explosion. 4. JK (SD) reported that the Ballast was not working and was told by Griffin that there is always

moisture inside these types of fixtures. 5. One conduit connects the two fixtures. 6. CTA asks the electrical engineer to push manufacturer for information on the cause; CTA is

also pursuing and would like to have a forensic investigation by the manufacturing company. 7. Moving forward, it was noted that the Town would like to have the lights replaced if they are

determined to be safe and if necessary to provide a drainage hole to avoid a similar occurrence.

8. It was reported that Griffin, CTA and DDP have never seen this type of problem with exterior light fixtures before.

9. It was also confirmed that the breaker did not trip. 10. It was reported that both layers of glass were shattered on both lights. 11. It was reported that currently the power is off; the new ballasts were ordered and were not

installed before the explosion. 12. It was agreed that CTA/Griffin will provide adequate protection at the damaged light fixtures

in the form of a plywood cap at the base of the flag pole. 13. It was noted by JK (SD) that there are 6 parking lot lights that are out and they might be

connected from the same breaker. 10/23/14: BC (TOD) noted that Griffin Electric brought the damaged lights to his office on October 21st for further evaluation and comments by the Town’s insurance. 10/31/14: it was noted that the damaged flag pole light fixtures were returned to Griffin. It was noted by JK (SD) that the ballast failed and the breaker did not trip as indicated by DB (Griffin). Also for the record, DDP asked CTA/Griffin to provide all the known facts and conditions surrounding the damaged flag pole lamps. CTA will assemble and distribute. 11/20/14: it was noted by CTA that W.J. Griffin is waiting for the report from the manufacturing company, Winona. CTA to request a timeline for a response. Softball Field Layout: 10/23/14: the SD reports dimensional problems with the layout of the softball field. CTA to look into remedy of the issue and to report back. 10/31/14: it was noted by JK (SD) that the pitcher’s mound is off by 3’-6”. Also was noted by PD (CTA) that the infield grass line may be fine where it currently is; CTA is continuing looking into it and will remedy the issue. 11/20/14: CTA indicated that it is in progress. CTA to confirm that the football field markers are installed. Also it was indicated that adequate retainage should be held.

Handle of Flagpole: 10/31/14: it was noted that the handle of the flagpole is missing, CTA will replace it. Also, the SD reports that the operation of the raising and lowering mechanism is not smooth. CTA to review. 11/20/14: CTA indicated that they provided a flag pole crank. Item closed

CTA

DDP/CTA/HII

CTA

In progress

In Progress

Closed

of 23

MS-088-013 MS-088-014

Sidewalk Sealant and Fire Lane Signs: 10/31/14: it was noted by DDP that they reviewed the work and the quality of work is not acceptable, there are pedestrians’ footprints and they need to be removed. Regarding the Fire Lane signs they are low and CTA needs to raise them to 9’-0’’; currently they are at 7’-6”. 11/20/14: CTA noted that it is in progress. The SD noted that sidewalk areas outside the District Office doesn’t look good; CTA to review. Also, it was noted that colored sealant has not been done yet. Regarding the Fire Lane Signs, CTA said that they are waiting for Powell to respond. Heating System Supply Temperature: 10/31/14: it was noted by JK (SD) that the heating system supply was approximately 10 degrees below the temperature it was set; it was agreed that AC (HII) to coordinate with the Commissioning Agent and to review when he is on site. 11/20/14: it was noted that CES has reviewed. HII to check on CES’ findings and report back.

MIDDLE SCHOOL NEW BUSINESS:

On November 20, 2014

CTA

HII

In progress

In progress

of 23

MS-069-004

MS- CLOSE OUT / SUBSTANTIAL COMPLETION O&M

MANUALS / PUNCH LIST AND TRAINNING: Punch List of the MS (see MM#078 for additional information): 08/07/14: CTA noted that the punch list work is in progress. CTA asked DDP if they want to back punch the whole building or they want to do it by sections. DDP replied they will be back punch the building in sections. 08/14/14: it was noted that CTA will VOID redundant items created by both Matt Kaye and Matt Dileo. DDP will back punch once a substantial group of items are completed by the contractor and have been marked “ready for review” on Bim 360 08/21/14: it was noted by CTA that there are a substantial amount of items ready for DDP to inspect. 08/28/14: DDP to back punch the MS, approximately 1,200 items ready to inspect, 600 are open. CTA has a list of items to change status to ready to inspect items. 09/04/14: DDP noted that last week walked through the MS with the SD so they can have an idea what is on the punch list. DDP also added few punch list items as well. DDP will be back punch the interior of the ES in lieu of the MS today. 09/11/14: it was noted that Craig and Matt expect to finish the ES back punch today. 09/18/14: it was noted by CTA that correcting the punch list is in on-going and progressing. CTA noted that there are approximately 471 interior and exterior open items. CTA agreed to remove the dead trees and plant new ones before the Ribbon Cutting Ceremony. MC (SBC) would like to know what punch list items will not be done by 10/27/14; CTA stated that unless there is an unexpected delay, no items will be incomplete by October 27th. 09/25/14: it was noted that the back-punch is in progress. 10/03/14: in progress. 10/10/14: in progress. JG (CTA) informed DDP that he would like to review several punch list items with DDP after the meeting. 10/16/14: in progress. 10/23/14: on going. MC (SBC) asked to have a punch list review meeting next week immediately after the job progress meeting to discuss what has been done, what is pending and what items (if any) won’t be addressed by CTA . The meeting will be on 10/31/14 at 10:30 AM. 10/31/14: it was noted by PD (CTA) that they intend to complete all of the items on the punch list. A representative of CTA will be on site whenever punch list work is being performed. HII will be on site as needed. The Town requests a timeline from CTA for completion of the punchlist. 11/20/14: it was noted by JG (CTA) that there are 50 open items and CTA is targeting to have them completed by the end of the month.

TOD/CTA/HII

In Progress

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ATTACHMENTS: Sign –In Sheet of MM# 089 Dated: November 20 , 2014 Meeting Adjourned at: 10:48 AM Next Meeting scheduled for: November 26, 2014 at: 8:30 AM

The above summarizes Heery’s interpretation of items discussed and decisions reached during this meeting. Additions or corrections must be submitted in writing to the author within three days of receipt; otherwise the minutes will stand as written.

HEERY INTERNATIONAL, INC.

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Meeting Minutes- #89 HELD ON NOVEMBER-20-2014 · 2015. 9. 25. · Mike DiBari MD 413- 498-0069...

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Transcript of Meeting Minutes- #89 HELD ON NOVEMBER-20-2014 · 2015. 9. 25. · Mike DiBari MD 413- 498-0069...