MEETING MANAGER SOFTWARE

Soft Web World

Choose our software that has a solution built just for you.

• With Soft Web World’s cloud based Meeting Room Management you can schedule rooms from any location at any time and keep your entire workforce in synch.

• Use our flexible, completely customizable room scheduling software which will eliminate double booking and will save valuable time.

• Meeting Room Manager Cloud Services lowers your total cost of ownership and provides you more efficiency with less hassle.

• Our Software Solution is a robust end to end meeting management solution. It is a single application that automates the entire meeting process from agenda preparation, invitation, attendance , Minutes of Minute, Task and closure.

• Small or large , Simple or Complex –our software helps you save time and money, build better relationships with your attendees and grows your business better and faster.

Master Involved

Company Master

Location Master

User Master

Conference Room Master

Designation Master

Employee Master

Department Master

Holiday Master

Department Head Master

Modules available

Pre Meeting

Meeting

Post Meeting

Module description

Pre Meeting

• This module is used to Organize New Meetings. These meetings can be tagged as:-• Schedule New Meeting• Schedule Daily Meeting• Schedule Weekly Meeting• Schedule Monthly Meeting

• User will Add Meeting Title• User will Add Meeting Date and Meeting Time• User will Add Meeting Location and Meeting Type• User will Add the name of Meeting Initiator• User will Add the name of Guest Attenders• User will Add Meeting Agenda and Meeting Objective• User can also upload scan copy of file as well in the system• User will Add the name of Employee Attenders

Module Flow

1 • Schedule Meeting

2 • Add Meeting Title

3• Add Meeting Date and

Time4• Add Meeting Location

and Type

5• Add Name of Meeting

Initiator

6• Add name of Guest

Attenders7

• Add Meeting Agenda and Objective

8• Upload scan copy

9• Add the name of Employee Attenders

Module description

Meeting

• This module is used at the beginning of the meeting with a objective to tag or capture the inaugural activities of the meeting.

• User will enter or update the Attendance. This will be from:-• User will enter or confirm the name of Guest Attenders • User will enter or confirm the name of Employee Attenders

• User will Add the details of Expense entry in system• User will perform MOM entry in the system

Module Flow

1

• Update Attendance• Guest• Employee

2• Enter Expense details

3• Enter MOM

Module description

Post Meeting

• This module is used after the completion of Meeting. This module is also used to check or verify the MOM tagged during the meeting.

• This Module is also used to view the status of the MOM

Module Flow

1• Verify MOM

2• View Meeting

3• View MOM Status

Personalized Dash Board

Approve

Meeti

ng

User can Approve all the meetings which are pending on his name.

Modify Meeting

User can modify the contents of the meeting in Title, Agenda or Objective.

Meeting Remi

nder

User can give reminder for the upcoming meeting to all the attenders.

Available Reports

Meeting Schedule Report• Daily Meeting• Weekly Meeting• Monthly Meeting

Meeting Status Report• Pending• Cancelled• Approved• Status

Meeting MOM Report• Department wise

MOM Report• MOM Summary

Report• Verify MOM Report

Meeting Report• Permission• Reminder

Meeting Expense Entry

Report

Meeting Attendees

Report

Holiday Report

Location Report