Meeting Location: 1231 Addison Street, Berkeley CA 94702 ... · BERKELEY PUBLIC SCHOOLS Meeting...

BERKELEY PUBLIC SCHOOLSMeeting Location: 1231 Addison Street, Berkeley CA 94702

Phone: (510) 644-8764

BOARD OF EDUCATION - MEETING AGENDAWednesday. October 8. 2014

The Berkeley Unified School District intends to provide reasonable accommodations in accordancewith the Americans with Disabilities Act of 1990. If a special accommodation is desired, please callthe Superintendent’s Office 48 hours prior to the meeting at fLQz644’62O6

El Distnto Escolar Unilicado dc Berkeley tiene Ia intenciOn de proporcionar adaptaciones especiales enconfonrudad con ci Americans wtrh Disabilities Act of 1990 (Ley de Arnericanos con Discapacidades de 1990).Si usted desea una adaptaciOn especial. por Favor coniumquese con ci personal de [a Oflcina delSuperintendente 48 horas antes de Ia reuniOn al 5 W-644-5206,

BOARD OF EDUCATION STAFFJosh Daniels. President Donald E. Evans. Ed.D.. Superintendent/SecretaryJudy Appel. Vice President Javetta Cleveland. Deputy SuperintendentKaren Hemphill. Director Pasquale Scuderi. Asst. Supt.. Educational ServicesBeatriz Levva-Cutler. Director/Clerk Delia Ruiz. Asst. Supt., Human ResourcesJulie Sinai. Director Liz O’Connell Gates, Interim RecorderJesse Barber. Student Director. BHSCarlos Ku-Ceja, Student Director. B Tech

BOARD OF EDUCATION MEETING AGENDA

The Presiding Officer will call the meeting to order at 6:00 pin, and begin Open Sessionat 7:30 pin.

Closed Session

The Board may recess into Closed Session before or after the public meeting under the authority ofthe Brown Act (including hut not limited to Government Code section 54954.5.54956.8. 54956.9.54957, 54957.6. as well as Education Code section 35146). Under Government Code section54954.3, members of the public may address the hoard on an item on the Closed Session agenda.before Closed Session.

CLOSED SESSION PUBLIC TESTIMONYPersons wishing to address the Board should fill out a green speaker card. Cards turned in by6:00 p.m. will be given priority. Speakers will be randomly selected based on topic and position.with BUSD students generally given priority. Public Testimony is limited to 15 minutes with a 3-minute limit per speaker per topic although the time allotted per speaker may be reduced to 2minutes at the discretion of the President.

1. Collective BargainingBCCE

2. Public Employee Discipline/Dismissal/Release/EvaluationSeparation Agreement - Classified Employee

3. Parent Complaint against District Employees (Coy. Code 54957) (b)4. Superintendents Evaluation 2014-15

1

OPEN SESSION

Roll Call

Approve Agenda of October 8. 2014

Read Mission and Meeting Ovenlcw

Closed Session Repp

OPEN SESSION PUBLIC TESTIMONY (1st opportunity)Persons wishing to address the Board should fill out a green speaker card, Cards turned in by7:15 p.m. will be given priority.

Speakers vill be randomly selected based on topic and position, with BUSD students generallygiven priority. Public Testimony is limited to 30 minutes with a 3-minute limit per speaker pertopic although the time allotted per speaker may be reduced to 2 minutes at the discretion of thePresident.

Comments from Berkeley City College President Deborah Budd re Berkeley CityCollege’s 40th Anniversary Celebration

Union Comments: Representatives from each union arc given the opportunity to address the Boardon any issue. 5 minutes per union. (Order rotates).

_________

BYE

_________

BCCE

______ _____

Local 2 1USA

Committee Comments: Representatives from District committees that include members of thepublic are given the opportunity to address the Boai-d on any issue. 5 minutes per comnuttee.

____________

BSEP Program & Oversight Committee

_____________

Measure 1 Constniction Bond Oversight Committee

_____________

Measure I-I Oversight Comniittee

Parent Advisory Committee

______________

Distnct EL Advisory Committee

______________

PTA Council

__________________

Audit Committee

Board Member and Superintendent Comments: Board members and the Superintendent are giventhe opportunity to address any issue,

CONSENT CALENDAR - approval requested PAGE.1. [Accept the Completion of the Project to Resurface the Track at Berkeley 9

High School2 Accept the Completion of the Project to Install a Slurry Seal over an 11

Existing Asphalt Surface at Willard to Resurface the Track at RosaParks

2

3 Accept the Completion of the Berkeley High School Phase 2 and 3 13Project

4 Accept the Completion of the B-Tech Science Room and Modernization 15Project arid Acknowledge the Contractor for Exceeding the GoalsContained in the Project Labor Agreement (PLA)

5 pppyj of Out-of-Slate Travel and Overnight Field Trip Requests 17j6 LApproval of Human Resources Report 197 Approval of Contracts and Purchase Orders 22S Acceptance of Gifts and Donations 259 Approval of Master Contracts for 3 Non-Public Schools and 1 Non- 27

Public Agency10 Approval of Master Contract for the Speech Patholo’ Group (SPG) 28

(Non-Public Agency)11 Minutes: 9-10 and 9-17-14 29

INFORMATION ITEMS—___

I Facilities Plan Update 39Maintenance and H/BB Third Quarter FY 2014 Report 55

DISCUSSION ITEMSI Update on EL Master Plan (10 mm. pres.. 35 mm. disc.) 57

Enrollment and Capacity (15 mm. pres., 45 mm. disc.) 59

OPEN SESSION Public Testimony (2nd opportunity. Persons wishing to address the Board should fillout a green speaker card. Cards turned in for the earlier open session public testimony will beulven priority. Speakers will be randomly selected based on topic and position. with BUSDstudents generally given priority. Public Testimony is limited to 15 minutes with a 3-minute limitpç speaker per topic although the time allotted per speaker may be reduced to 2 minutes at thediscretion of the President

Extended Board Member and Superintendent Comments. Board members and the Superintendentare given the opportunity to address any issue.

Adjournment

3

Berkeley Unified School District Mission:The Mission of the Berkeley Unified School District is to enable and inspire our diverse studentbody to achieve academic excellence and make positive contributions to our world.

Berkeley Unified School District Vision:Our Students are curious and creative learners who succeed through personal initiative andsustained effort to reach high academic goals. They are critical thinkers who seek knowledge andpossess technological competence and collaborative skills. Our students embrace diversi’, actresponsibly. and contribute to our communilv.

Our Educators believe that all students (‘an meet or exceed rigorous academic standards. Teachers.staff, arid administrators together form a rich professional learning community where all aresupported to hone our professional craft and improve our effectiveness. Through the examinationof our instructional practices and data, we adjust our teaching and operational systems in order tocontinuously innprove. We are responsible in the stewardship of our fiscal rcsources and fair andequitable in their distnbution.

Our Families and Community are integral to the success of our students and schools. Familiesare active, engaged partners in their child’s education who give valued input and participate inmaking important decisions about our academic and enrichment programs. Our diverse comniunftyis passionate about equitable educational outcomes for all students. Our civic and communityorganizations partner with us to promote family engagement and the well-being and success of ourstudents.

Our Schools are vital centers of community life enriched by the diversity of our city and welcomingto all families. Each classroom offers engaging and culturally relevant curriculum that builds onstudents’ interests and abilities. Student needs, as identified by regular assessment, inform ourteaching and guide appropriate and effective intervention services. We offer an enriched learningenvironment and a comprehensive system of supports to address the needs of the whole child.

Values and Beliefs of Berkeley Unified School District:•Students are our priority.•We take pride in our diversity.•We hold high expectations for ourselves and our studcnts.-We treat each other with respect and act with integrity.

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8

BERKELEY UNIFIED SCHOOL DISTRICT

TO: Donald Evans, Ed.D, SuperintendentFROM: Lew Jones, Director of FacilitiesDATE: October 8. 2014SUBJECT: Accept the Completion of the Project to Replace the Track at

Berkeley High School

BACKGROUND INFORMATIONOn April 23, 2014. the Board awarded a contract to California Track andEngineering to replace the track at Berkeley High School. The project is complete.

Acceptance of the project will allow staff to file a Notice of Completion with theCounty arid will permit release of retention.

POLICY/CODECalifornia Public Contract Code 20110- 20118

FISCAL flWACTThe project was funded through the Measure H parcel tax. The project hadchange orders of SO or 0% above the Board approval. We originally budgetedfor change orders of approximately 10%.

STAFF RECONDATIONAccept the project as complete.

C-i


RESOLUTION NO. 15-014

Authorization To Accept Completion Of TheBerkeley High School Track Resurfacing Project No. 810.1401

WIREAS. California Track. a contractor licensed and existing under andby virtue of the laws of the State of California, and having offices at 4668 N.Sonora Aye, Suite 101, Fresno, CA 93722, entered into a contract dated April28, 2014, with Berkeley Unified School District of Alameda County. State ofCalifornia to secure all labor, materials, mechanical workership.transportation. equipment and scrviccs necessary for the Berkeley high SchoolTrack Resurfacing project and

WHEREAS. Project Construction Manager employed by this Board toprepare plans and specifications and to supervise the work has certified inwriting to the Board that said contractor has completed the work of saidcontract in workerlike and satisfactory manner as of October 8, 2014 and thatwarranty period begin on this date for this work.

NOW, ThEREFORE, BE IT RESOLVED that the Berkeley High SchoolTrack Resurfacing Project No. 810.1401 is hereby approved and accepted ascomplete.

PASSED AND ADOPTED by the Board of Education of the BerkeleyUnified School District this 8th Day of October, 2014.

AYES:

NOES:

ABSENT:

ABSTAIN:

BeatrLz Leyva-CutlerClerk. Board of EducationBerkeley Unified School District

Public Contract Code: 20111Board Policy: 3310

C-I


TO: Donald Evans. Ed.D. SuperintendentFROM: Lew Jones, Director of FacilitiesDATE: October 8, 2014SUBJECT: Acccpt the Completion of the Project to Install a Slurry Seal over

an Existing Asphalt Surface at Willard to Resurface the Track atRosa Parks

BACKGROUND INFORMATIONOn May 14, 2014, the Board awarded a contract to American Asphalt to install aslurry seal at Willard and to upgrade the track at Rosa Parks. The project iscomplete.

Acceptance of the project will allow staff to file a Notice of Completion with theCounty and will peniflt release of retention.


FISCAL IMPACTThe project was fundcd through the Measure H parcel tax. The project hadchange orders of SO or 0% above the Board approval. We originally budgetedfor change orders of approximately 10%.

STAFF RECOMMENDATIONAccept the project as complete.

C-2



Authorization To Accept Completion Of TheWillard and Rosa Parks Slurry Project No. 901.1405

WHEREAS, American Asphalt Repair and Resurfacing Inc.. a contractorlicensed and existing under and by virtue of the laws of the State of California.and having offices at 24200 Clawitcr Road. Hayward, CA 94545. entered into acontract dated May 14. 2014, with Berkeley Unified School District of AlamedaCounty, State of California to secure all labor. nxateha1, mechanicalworkership, transportation, equipment and services necessar for the Willardand Rosa Parks Slurry project and

W1REAS, Project Construction Manager employed by this Board toprepare plans and specifications and to supervise the work has certified inwriting to the Board that said contractor has completed the work of saidcontract in workerlike and sausfacton’ manner as of October 8. 2014 and thatwarranty period begin on this date for this work.

NOW, THEREFORE, BE IT RESOLVED that the Willard and Rosa ParksSlurry project No. 901.1405 is hereby approved and accepted as complete.


AYES:

NOES:

ABSENT:

ABSTAIN:

Beatriz Leyva-CutlerClerk, Board of EducationBerkeley Unified School District

Public Contract Code: 201 1Board Policy: 3310

C-2


TO: Donald Evans, Ed.D, SuperintendentFROM: Lew Jones. Director of FacilitiesDATE: October 8. 2014SUBJECT: Accept the Completion of the Berkeley High School Phase 2 and 3

Project

BACKGROUND INFORMATIONOn April 11, 2012, the Board awarded a contract to Alten Construction tocomplete the Berkeley High School South of Bancroft project (Phases 2 and 3).The project is complete, although the contractor will continue to provide fieldmaintenance for the next month.

Acceptance of the project will allow staff to file a Notice of Completion with theCounty and will permit release of retention. We will withhold enough moneyfrom the retention to complete the field maintenance until the contractor hascompleted that responsibility.


FISCAL IMPACTThe project was funded through the Measure I bond. The project had changeorders of 81,896.350 or slightly less than 8% above the Board approval.Combining phase 2 and 3 together, a favorable bidding market, and acooperative relationship with the contractor ultimately allowed for a savings of$6.6 million on this project.


C—3



Authorization To Accept Completion Of TheBerkeley High School Phase 2 and 3 Project No. 810.1001

WHEREAS, Alten Construction, a contractor licensed and existing underand by virtue of the laws of the State of California. and having oflIces at 72012th St.. Oakland, CA 94801, entered into a contract dated April 11. 2012. withBerkeley Unified School District of Alameda County. State of California tosecure all labor, materials, mechanical workership, transportation, equipmentand services necessary for the Berkeley High School Phase 2 and 3 project and

WHEREAS. Project Construction Manager employed by this Board toprepare plans and specilications and to supervise the work has certified inwriting to the Board that said contractor has completed the work of saidcontract in workerlike and satisfactory manner as of October 8. 2014 and thatwarranty period begin on this date for this work.

NOW. THEREFORE, BE IT RESOLVED that the Berkeley High SchoolPhase 2 and 3 project N:o. 810.1001 is hereby approved and accepted ascomplete.


AYES:

NOES:

ABSENT:

ABSTAIN:

Bcatriz Levva-CutlerClerk, Board of EducationBerkeley Unified School District

Public Contract code: 20111Board Policy: 3310

C-3


TO: Donald Evans. Ed.D, SuperintendentFROM: Lew Jones. Director of FacilitiesDATE: October 8. 2014SUBJECT: Accept the Completion of the B-Tech Science Room and

Modernization Project and Acknowledge the Contractor forExceeding the Goals Contained in the Project Labor Agreement(PLA)

BACKGROUND INFORMATIONOn April 11, 2012. the Board awarded a contract to GECO Incorporated to createa science room and to modernize B-Tech. The project is complete.

Acceptance of the project will allow staff to file a Notice of Completion with theCounty and will pennit release of retention.

The PLA requires that the contractor achieve a goal of 30% local hires. GECOIncorporated exceeded 35% local hiring. Per the PLA, the Board is to publiclyacknowledge GECO Incorporated for this achievement,


FISCAL IMPACTThe project was funded through the Measure I bond. The project had changeorders of 828,341 or slightly less than 5% above the Board approval. Weoriginally budgeted for change orders of 10%.


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Authorization To Accept Completion Of TheB-Tech Science Lab Modernization Project No. 136.1301

WHEREAS, GECO, a contractor licensed and existing under and by virtueof the laws of the State of California, and having offices at 19 Hamilton Dr. #H,Novato, CA 94949. entered into a contract dated April 15, 2014. with BerkeleyUnified School District of Alameda County. State of California to secure alllabor. materials, mechanical workership. transportation, equipment andservices necessary for the B-Tech Science Lab Modernization project and

WHEREAS. Project Construction Manager employed by this Board toprepare plans and specifications and to supervise the work has certified inwriting to the Board that said contractor has completed the work of saidcontract in workerlike and satisfactory manner as of October 8, 2014 and thatwarranty period begin on this date for I his work,

NOW, THEREFORE. BE IT RESOLVED that the B-Tech Science LabModernization Project No. 136.1301 is hereby approved and accepted ascomplete.


AYES:

NOES:

ABSENT:

ABSTAJN:

Beatriz Levva-CutlerClerk, Board of EducationBerkeley Unified School District

Public Contract code: 20111Board Policy: 3310

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TO: Donald FDSHUS. Ed. D SuperintendentFROM: Pasquale Scuderi. Assistant Superintendent. Ed. ServicesDATE: October 8. 2014SUBJECT: Out of State and Overnight Field Trips

BACKGROUND INFORMATION

International Baccalaureate Workshops, Albuquerque NM, JUlY 5 - 8,2014Ratify approval for Berkeley International High School I.B. English TeacherPeter Bloomsburgh to travel to Albuquerque NM to receive specific lBComputer Science training. The four-day, three-night conference trainingwas necessary to provide a comprehensive arid complete program forstudents in the BIHS program. Not all subjects are offered in California,which necessitated out of state travel thr the professional training.Registration, transportation, lodging and meals for this training were paidwith BHS Site Funds. Requested by: Ashley Milton, BHS Vice-Principal.

The following out of state travel plans and overnight field trips are beingpresented as ratilications.

International Baccalaureate Workshop, Atlanta, GA, October 5-8,2014Approve Berkeley International high School’s request for I.B. HistoryTeacher. Rebecca Villigran to travel to Atlanta. GA. to receive specifIc lBtraining at Atlanta International School. The four-day, three-nightconference training is necessary to provide a comprehensive and completeprogram for students in the BIHS program. Not all subjects are offered inCalifornia, and this necessitates out of state travel for the professionaltraining. Registration, transportation, lodging and meals for this trainingwill be paid from Title II. Teacher Quality Funds. Requested by: AshleyMilton. BHS Vice-Principal.

International Baccalaureate Workshops, Houston TX, October 11-14,2014Approve Berkeley International High School’s request for lB Latin TeacherMine McMillan and lB Environmental Systems and Societies RussellCampisi to travel to Houston. Texas to receive specifIc lB Training at RiceUniversity. The four-day, three-night conference trainings are necessary toprovide a comprehensive and complete program for students in the BIHSprogram. Not all subjects are offered in California. and this necessitatesout of state travel for the professional training. Registration.transportation. lodging and meals for this training will be paid front TitleII. Teacher Quality Funds. Requested by: Ashley Milton, BHS VicePnneipal.

Tilden Regional Park, Berkeley, CA, October 1 - 2, 2014 and October 2- 3, 2014Ratify approval for two fourth grade trips from Jefferson Elementary toTilden Regional Park. Twenty-one students, one teacher and live otheradults departed Jefferson at 9:00 a.m. on Wednesday, October 1, andreturned at 1:30 p.m. on Thursday. October 2. 2014. Forty-six students.two teachers and five other adults departed Jefferson at 9:00 a.m. onThursday, October 2. and returned at 1:30 p.m. on Friday, October 3.2014. BUSD provided Transportation for both events. Students took partin hands-on study of the environment and learning about the NativePeople who lived there and their culture. Students also worked onrelationship skills. The students slept in gender specific tents. The cost ofS25 per student was funded with PTA classroom funds and parentdonations. No student was denied access based on ability to pay.Requested by: Sonya Martin, Jefferson Principal.

Tilden Regional Park and Lawrence Hall of Science, Berkeley, CA,October 9 - 10, 2014Approve participation of fifty-one fifth grade students, two teachers, andeight other adults from Jefferson Elementary on a two-day, one-night fieldtrip to Wildcat View Campground. Tilden Regional Park. The group willdepart Jefferson at 9:30 a.m. on Thursday, October 9. and return at 2:15p.m. on Friday. October 10. 2014. The Lawrence Flail of Science willprovide practice with scientific: method and lessons on infonnationalreading and note taking. There will also be focus on community building,decision making and leadership skills. BUSD will provide transportation toand ibm the event. The students will sleep in gender specific tents. Thecost of S25 per student will be funded by parent donations. No student willbe denied access based on ability 10 pay. Requested by: Sonya Martin,Jefferson Principal

POLICY/CODEEducation Code 35330Board Policy 6153

FISCAL IMPACTAs indicated above.

STAFF RECOMMENDATIONRatil5r and approve the out of state travel and overnight field tripsconsistent with the District Policies and instructional programs.

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TO: Donald Evans Ed D , SuperintendentFROM: Delia Ruiz, Assistant Supenntendent, Human ResourcesDATE: October 8, 2013SUBJECT: APPROVAL OF HUMAN RESOURCES REPORT

The toilowrng is submitted for appro a)

CERTIFICATED EMPLOYEES

( lassificationilemporais.

Probationar4 or Date DateName l’eimanent) Position I TE location iFrom) (Jo)LEAN FSAmes. I ucx Permanent I eaehei 004 I merson 08 25 4 06 12 IcBolt,, Allen Penuanent Teacher 060 Berkeley High 0825 14 06 12 IcFerguson. Karen Permanent Teacher I 00 \rts Magnet 0825 14 09 15 14F etcher Michele Permanent leather 050 Makolm \ 0825 14 06 12 IcGartinkel Kate Permanent leather 060 Berkee’ High (IS 2 14 06 12 IcGlenchui Kristin Permanent Principal 00 Berkele’ I ugh 09 lo 14 II 12 14Little F lizabeth Permanent Ic cher (Iou King Middle 08 14 oô 2 ISI u. Wendx Permanent I eachei 0 50 Willard 1)1 16 15 06 12 IMuse-I isher, Anne Permanent Teacher 0 40 Washington II 03 14 06’ 12 I SNielson. I anne Permanent leather I 00 Oxford 08 25 14 10/24 14Riley Julianna Permanent Teacher I 00 king Middle 09 01 14 01 24 Ic

SEP 1R4TIOSDonaloson-Fletcher Kate Permanent I eaehei I iiD L onte 07 24 14

illy. Donuell Piobationarv 1 eacher I 00 BLARS at lohn Mun 0822 14Mockus Lubin Dorothy Tempoiary Teacher I 00 Berkeley High 09 15,14%ade, Corey Permanent Feachei I burly Independent Study 0828 14

HIRES OR REHIRESBrs den. Robert I empoiar leather I 00 Berkele’. Huh uQ 16 14 06 2 IcC han J ulie I Lmporar3 leather (I 60 C ragmuni o9 19 14 06 12 IC oppola. Angela I emporary Feachei I 00 Ileikeley I huh II 03 14 06’I 2 IJohnson, Jennifer Probationary Teacher I 00 LongIeIIo 08 2c 14Patterson, letlery Temporary Teacher hourly \duht School 0908 14 0630 15Miller. Ahfted Temporar\ leather Hourly Adult School 0827 14 0630 c

ci Da’ id Femporar’. I eacnei Hour’ duIt School 09 22 11 06 0 I

REVISION PRIOR REPORT BOARD REPORTI reeburg. Kathenne, 20 Reduced Workload. 0825 14-06’12 5 30 Reduced Workload 0423 14

Page 1 of?

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CLSS1F1ED EMPLOI EESClassificat ion(Limited Term.Provisional.iemporar4. Date Date

Name Probationary, or Position FTE Location (From) (To)Permanent)

SEP iRilIONSGarcia. Rose Permanent Purchasing Agent I tb Purchasing 0905 13Grenijllion. Gen Probationary Food Service .\ssistant 0.40 Arts Magnet o9 18/14Langford, Anthony Permanent Personnel Coordinator 1.00 Human Resources 09/03/14

Lewis. Kenneth Permanent Instructional Assistant. Special 0.80 Berkele’ High (IS 26 IlEd. Attendant

Mesa, Joshua Permanent Food Service Assistant 0.40 Arts Magnet 0902,11Orth, Caroline Permanent Instructional Specialist, Garden 0.36 Arts Magnet 09/08/IlRadavero. Giovanni Probationary V & E Mechanic 1.00 Transportation 08/29/14Summers. Keith Permanent Food Ser ice Assistant 0.40 Thousand Oaks (JO 23. 14Vories. Lisa Pennanent Instructional Assistant. [CE 0.80 Franklin Preschool 09 0214

RETIREMENTSLandis. Thomas Permanent Microcomputer Technician 1.00 Technology 01.119/15

LEAVESAdams, Danielle Permanent Instructional Technician. LDP 0.53 LEARNS at LeConte 0004,14 0Q18,14Amezcua, Leticia Permanent Parent Liaison, Recreation 1.00 Berkeley High 08/27/14 12/ t6/l 4Landis, Torn Permanent Microcomputer Fechnician 1.00 Technology 0918/14 1107/14Landrv. Melina Permanent Instructional Technician. EDP & 0.53 LEARNS at Washington &

Probationary School Service Assistant 0.40 Fhotisand Oaks 101314 231 IIMorrison. \Vorley Permanent (‘tistodian 1 1.00 Bcrkele I-ugh 0902, 14 090 15Robinson, Glenn Pennanent Custodian 1 1.00 King Middle l0’20/14 1201/14Simon, Tanyel Permanent School llus Driver 0.90 Transportation 08/25/14 09/30/14NEW HIRES/REIIIRES

l3arnes Ill. James Prohationar Instructional Assistant. Special 0.80 Berkeley High 09 02. IIEd. Attendant

Boone, Terrell Prohationan Instructional Assistant. Special 0.80 Malcolm X 08/27/14Ed. Attendant

Collon, Joseph Prohationan Maintenance Technician 1.00 Maintenance 08.25 14Gitelman. Jane Prohationan Program Assistant 0.13 Oxford 0827 14Helton. Janet Probationary Custodian I 1.00 Berkeley High 08/25/14 *

Floang, Jimmy Probationary Specialist. Data Integrity 1.00 Technology 09/15/14 *

Jenkins. Marquis Probationary Instructional Assistant 1)70 Malcolm X 08 27’14Lagman. James Probationary \Iainter.ance Engineer 1.00 Maintenance tlOl 511 *

Leaks. Raheem Prohationar’ Instructional Technician. EDP 0.37 LEARNS at (‘ragmont 09 05 11Perez. Carolyn Prohationars Site Coordinator. Famil\ 1.00 Oxford and Washington 0O’10/14 *

EngagementReed. David Probationary Instructional Media Technician 0.50 Berkeley High 09/I 1I4Rindels. Jeffrey Prohationan Custodian I 1.00 Berkeley High 082514Simmons. Jasmine Prohamionan Instructional Assistant. Special 0.80 Berkeley Hhzh 08 2714

Ed. AttendantWilliams, Stephen Probationary V & E Mechanic 1.00 Transportation 09/08/14 *

Wruhel, Dana Pemianent Instructional Specialist. Garden 0.30 Thousand Oaks 0S;27’14

Page 2 of3

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,:.CL4SsIHED ENIPWI’EES

Classification(limited Term.Pros isional.Temporan. Date l)ate

Name Prohationan. or Position ElF. Location (From) (To)Permanent)

NEW ASS ICN NI ENTSHubbard. jasmine Probationary Instrucuonal Assistant, Special 0.80 Kine Middle 09/15/14 *

Ed. AttendantGuzman. Sandra Probationary Clerical Assistant II, Spanish 0.40 Emerson 08/25/14 *

BilingualLandrv, Melina Probationary School Service Assistant 0,40 Thousand Oaks 08/27/14 *

Kumar. Sandeep Probationary Custodian II 1.00 King Middle 10 ti I. 11

LIMITED TERl/PROVlSlONALAlexander. I.onetta Prosisional lnstructional Assistant. ECE 0.40 Rosa Parks OX 27:14 I 127 14Barrios. Rosalina Limited Term Senior Records (‘lerk .00 Admissions (181 814 09 1514Bollinger. Toni Pros isional Purchasing Agent 1.00 Purchasing 09 (1314 1031:14Collier, (‘hen I Limited i’enii Instructional Assistant. Special 0.80 Washington 08 27 14 03 27 5

Ed. Attendant(ihani. Shahana Provisional Instructional Assistant. ECE 0.50 jefferson 08:27:14 09/30:1 $Jensen, Susanne Limited i’erm Instructional Specialist, PE 0.73 Willard Middle 08/27/14 03:27:14

Jones. Lisa Provisional Instructional Technician. EDP 0.33 LEARNS atCragmont 08125/14 10/31:14Kirwin. David Provisional Plant Operations Manager 1.00 Bcrkeley Fligh 07/01/14 10/15/14Matamoros. Ernesto Provisional Instructional Assistant, Special 0.40 Malcolm X 08/27/14 01/20/15

Ed. AttendantOwens, Teylor Provisional Instructional Assistant. Special 1.00 REAlM 00:02/14 12/02/14

Ed. AttendantRace, Linda Provisional Accounting Technician 0.27 Business Services 0802. 11 10/17/14Sanders. Jarrett-i’orx Limited Term Instructional Specialist. PE 0.32 Oxford OX P2704 06:12.15

\Vestover. Derek Proxisional Clerical Specialist 0.40 Adult SchI 0829 14 10 31 11Williams. Zoe Provisional Library Media Technician. 0.30 Emerson 08:27:14 06/12.: 15

F. lementan*rpon completion of six work months** Upon completion of one ssork year

Page 3 oj3

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TO: Donald Evans, Ed. D., SuperintendentFROM: Javetta Cleveland, Deputy SuperintendentDATE: October 8, 2014SUBJECT: Approval of Contracts/Purchase Orders for Services

Contracts

BACKGROUND INFORMATIONThe District contracts with consultants or independent contractorswho can provide valuable and necessary specialized services notnormally rcquired on a continuing basis. The following contractservices are requested. Expenditures are within budget.

1. Professional Tutors of America to provide tutoring for 3Special Ed students. Services consist of one-to-one academictutoring in English-Language Arts and/or Mathematics asrequired per mediated settlement agreements. The cost willnot exceed $14,805. To be paid from Special EducationFund. Requested by Kay Altizer.

2. Experience Corps Bay Area to provide tutor/mentor servicesfor Washington Elementary School. The cost will not exceed$10,000. To be paid from BSEP Discretionary Fund.Requested by Natasha Beery.

3. Life Long Medical to provide before and after school childcare and tutoring for students, mental health counseling,training and family resources for Rosa Parks ElementarySchool. The cost will not exceed $59,200. To be paid fromBSEP School Discretionary Fund and Donations. Requestedby Natasha Beery.

4. Anna Rainer to provide art activities in classrooms at OxfordVisual Arts at Oxford Elementary School. The cost will notexceed $26,080. To be paid from BSEP School DiscretionaryFund and Donations. Requested by Suzanne McCulloch.

5. Susan Wolf to provide art activities in classrooms atWashington Elementary. The cost will not exceed $14,840.To be paid from BSEP School Discretionary Fund andDonations. Requested by Suzanne McCulloch.

6. Viva El Espanol to provide Spanish enrichment classes atCragmont Elementary. The cost will not exceed $49,335. Tobe paid from PTA donations. Requested by Navdeep Dosanjh.

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7. Sarah’s Science to provide Science activities at EmersonElementary. The cost will not exceed $12,000. To be paidfrom PTA donations. Requested by Navdeep Dosanjh.

8. Cooking Round the World to provide cooking activities atEmerson Elementary. The cost will not exceed S 10.125. Tobe paid from PTA donations. Requested by Navdeep Dosanjh.

9. Ellen Evangeliste to provide Visua] Art activities at CragmontElementary School. The cost will not exceed $11,200. To bepaid from PTA donations, Requested by Navdeep Dos&rnjh.

10. Community Alliance for Learning to provide planning,training, site coordination and evaluation for theWriterCoach Connection program at Berkeley High School.The cost will not exceed S 10.000. To be paid fromSupplementary School Counseling fund. Requested byAshley Milton.

Ii. Approve Carducci Associates to design the landscape projectat Berkeley Arts Magnet (Whittier). The cost will not exceed$38,000. To be paid from the Measure AA Bond. Requestedby Lew Jones.

12. Approve Verde Design Incorporated to design the landscapeproject at Berkeley High School. The cost will riot exceedS45,000. To be paid from the Measure AA Bond. Requestedby Lew Jones.

13. Approve Carducci Associates to design the landscape projectat Jefferson School. The cost will not exceed 838.000. To bepaid from the Measure AA Bond. Requested by Lew Jones.

14. Increase in contract. PO# 150466 to Paeheco Brothers toprovide service to the Districfs sports fields, as needed bythe Maintenance Department, for the 2014-15 SY, TheBoard originally approved 815,000 on 6/25/14. Theadditional amount will increase the Purchase Order by$10,000 for a total amount of $25,000. To be paid fromMeasure H. Requested by Steve Collins.

15. Galaxy Constniction to install two air conditioning units tocool the technology rooms at the Administration Building.The cost will not exceed 835,000. To be paid from Measure1-1. Requested by Steve Collins.

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POLICY/CODEPublic Contract Code: 20111 SchooL Innovations & AdvocacyInc.; Board Policy 3310

STAFF RECOMMENDATIONApprove the contracts with Consultants or Independent Contractorsas submitted.

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TO: Donald Evans. Ed.D.. SuperintendentFROM: Javetta Cleveland. Deputy SuperintendentDATE: October 8. 2014SUBJECT: Acceptance of Gifts! Donations

BACKGROUND INFORMATIONThe Board may accept and utilize on behalf of the District gifts of money orproperty for a purpose deemed to be suited by the Board. The followingdonations have becn presented to the District:

1. Leconte PTA donated $15,428 to fund a partial counselor position forla Conte School.

2. Washington PTA donated $7,840 to provide partial funding for the adsprogram for Washington School.

3. Martin Luther King PTA donated $5,000 to provide partial funds forteachers’ professional development for King Middle School.

4. Emerson [‘TA donated S350 to purchase art supplies for Emerson School.

5. Target Take Charge of Education program donated 835,31 for BerkeleyTechnology Academy School (BEechJ; 8900.11 for Malcolm X School;s35 04 br Kin&t Micldk S hool one q 15 51 for osa P ks S hool oi

. total donaon 018 2.001 97 to be utilized as needed.

6. Berkeley Public Schools Fund donated S5.400 to support the MillsTeacher Scholars Program for BUSD music teachers and $1,650 to payfor Berkeley High School Bridge mentors for a total donation of $7,050.

7. In Dulci Jubilo donated 85,000 for the LeConte Cultural Cosmos forLcConte School.

8. Wells Fargo Foundation Educational Matching Gift Program donated$888.48 to be utilized as needed for Rosa Parks School.

9. University of California donated 81.050 to be utilized as needed forRosa Parks School.

10. Schoola donated $22.72 for Malcolm X School and 821.87 forLe Conte School for a total donation of S44.59 to be utilized as needed.

11. Free Cause Inc. donated 522.48 to be utilized as needed for LeConteSchool.

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12. Jigar Bar donated 8149 for the 2013-14 Dine Out Berkeley program forthe BUSD Gardening and Cooking program.

13. The Jan and David MeNair Family Fund donated $10,000 to support theBUSD Gardening and Cooking Program to be utilized as needed.

14. North Shattuck Association donated S2,796.95 to support the 2013-14BUSD Gardening and Cooking program.

BOARD POLICYBP 3290

FISCAL ThWACTThe District received a total $57,621.47 in donations.

STAFF RECOMMENDATIONAccept the donations to the District and request staff to extend letters ofappreciation.

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To: Donald Evans, Ed.D., SuperintendentFrom: A. Kay Altizer, Executive Director, Special EducationDate: October 8, 2014Subject: Approval of Master Contracts for Nonpublic School Services and

Nonpublic Agency Services for the 2014-15 School Year

BACKGROUND INFORMATIONThe District contracts with nonpublic schools, when necessary to provide anappropriate placement, special education and/or related services if noappropriate public education program is available. For students requiringnonpublic school day programs, the cost is for tuition for the educationalprogram and services. An individual service agreement (ISA) is developed foreach student to whom the service provider is to provide special education orrelated sen.nices.

Transportation costs are included in the special education transportationbudget .A1l nonpublic schools must be approved by the California Departmentof Education. Services are provided pursuant to Ed. Code Section 56034 and56366. Students enrolled in nonpublic schools are deemed enrolled in publicschools.

r__Non Public Schools # of Students Estimated Total CostLa Cheim School 2 S84.420.00

A Better Chance (CA2 8121,199.00Autism F oundation)

Lincoln Child Center 1 S4.264.00Non Public Agency # of Students j Estimated Total Cost

Communfty Options forFamilies & Youth 4 S47,500.00

! (COFY) —

9 8257.383.00

POLICY/CODEEducation Code 39800Board Policy 3310

FISCAL IMPACTThe fiscal impact of these services is estimated not to exceed $257383.00funded from the Special Education Budget.

STAFF RECOMMENDATIONApprove the Master Contracts for the Nonpublic Schools and Nonpublic Agencylisted above.


To: Donald Evans, Ed.D.. SuperintendentFrom: A. Kay Altizer, Executive Director, Special EducationDate: October 8, 2014Subject: Authorization of Contract for Speech Pathology Group for 20 14-

2015 School Year

BACKGROUND INFORMATIONThe District provides speech and language therapy sen-ices for students whorequire speech therapy as part of their individual educational plans (IEPs). TheDistrict contracts with California Department of Education (ODE) certifiednonpublic agencies for stall positions that cannot be tilled through theDistrict’s hiring process. The following agency will provide services. If theDistrict is able to hire staff during the school year. there is a notificationprocess specified in the master Contract for reducing contracted servicepro’ders.

Agency - FTE Estimated Total Cost

Speech Pathology Group

_______

BUSI) S 774,274.50

Speech Pathology Group REALM High School S40.828.00

Lpeech Pathology Group REALM Middle School 565,740.00I

S880842.50L

_________—

POLICY/CODEEducation Code 56363, 49423.5Public Contract Code 20111Board Policy 3310

FISCAL IMPACT$880,842.50 front Special Education Budget

STAFF RECOMMENDATIONApprove the 2014- 15 contract for Speech Patholov Group

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Minutes, Regular Meeting OFFICIAL MINUTESWednesday. September 10, 2014Berkeley Unified School District2020 Bonar StreetBerkeley CA 94702

Roll Call 7:50 p.mMembers Present:

Josh Daniels, PresidentJudy Appel. Vice-PresidentBeatriz Levva-Cutler, DirectorJulie Sinai. DirectorKaren Hemphifi, DirectorJesse Barber, Studcnt Director, BHSCarlos Ku-Ceja, Student Director, B-Tech

Administration: Donald E. Evans, Ed.D. SuperintendentJavci ta Cleveland. Deputy SuperintendentPasquale Scu den. Assistant Superintendent,Educational ServicesDelia Ruiz, Assistant Superintendent, HumanResources

President Josh Daniels called the meeting to order at 7:45p.m. ClosedSession started at 5:34 p.m.

Report Closed Session ActionsPresident Daniels stated that closed session included the following:collective bargaining with BCCE. an appeal on two complaints directedagainst two District employees, Superintendent Evan&s evaluation, andStudent Discipline Case No. ODl415-Ol-121099. Referring to theStudent Discipline item, President Daniels said that following a Motionproposed by Vice-President Appel and then seconded by Director LevvaCutlen, the Board had voted to approve the siaffs recommendation.

Swearing in of New Student DirectorsPresident Daniels swore in two Student Directors: Jesse Barber —

Berkeley High School and Carlos Ku-Ceja - Berkeley TechnologyAcademy. After the swearing in. President Daniels said the roll callshould reflect both students presence at the meeting.

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Reading of Mission Statement by a Berkeley High Student

Approve Agenda of September 10, 2014The Board agreed to adjust the order of certain discussion and action

items.

Motion to approve the Agenda as AmendedBarber/Sinai and approved unanimously 7-0 (5-0)

Josh Daniels, President YesJudy Appel, Vice-President YesBeatriz Levva-C utler, Director YesJulie Sinai, Director YesKaren Hemphill. Direct or YesJesse Barber. Student Director, BHS YesCarlos Ku-Ceja, Student Director, (B-Tech) Yes

Public TestimonyFive people addressed the Board.

• A BUSD parent said Malcolm X School was at full capacity withclose to six hundred children. She said the school needed moreliteracy coaches, special education teachers, cafeteria staff, andjanitorial support.

• The Co-President of the Malcolm X PTA said the school was at anemergency point with regard to capacity. By way of example hesaid the auditorium accommodated 348 kids but 564 studentsattended school yesterday. He asked the Board to considerappointing a Vice Principal, or at the very least someone to helpwith teacher evaluations.

• A Lc Conte kindergarten parent said English/Spanish bi-lingualstudents were disadvantaged because neither teachers norstudents were being provided with translations of Common CoreCurriculum.

• The parent of an elementary school student asked what was beingdone to support elementary school teachers in math instruction.He said that parents at Jefferson were concerned about theimplementation of Common Core math instruction K-5.

• A Berkeley resident who was also a Berkeley High School parentand an environmental educator with the Institute of PopulationStudies said she empathized with the concerns of the Malcolm Xcommunity. She said her institute supported BUSD’s mission ofinspiring students to make a positive contribution to our world byoffering free classes and free documentary screenings onenvironmental issues.

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Union CommentsTim Mull, Operations Supervisor Transportation, Local 21Mull said Local 21 encouraged the implementation of the most recentclassification study. He also said that as a unit, Local 21 wanted toexpress concern about the health and well-being of BUSD employees.especially part-time employees striving to support families in a time ofescalating health care costs.

Committee CommentsStephanie Allen, Co-Chair of the Citizen’s Bond Oversight Committee —

(Measure 1 Construction Bond Oversight CommitteeAllen delivered a report and praised the completion of the BHSConstruction Project Plan. She also commended Director of Facilities LewJones and President Josh Daniels for their positive contributions to theoversight committee.

Board Members’ ReportsHighlights:

Superintendent Evans said he was keenly aware of the challengesbeing ftwed at Malcolm X. He said the Distnct was committed toensuring that that all schools had the support they needed tothrive. Switching topics. Evans said that since BUSD and BCCEwere at. a stalemate in contract negotiations, new members hadbeen appointed to the fact finding panel. Next he invited AssistantSuperintendent Delia Ruiz to introduce new administrators andadministrators with new assignments.President Josh Daniels said he had spoken with parents about theeffects of enrollment challenges. He said upcoming meetings wouldaddress long4enii challenges and offer solutions. President Danielssaid lie had set the Board agenda last spring and he wanted totake full responsibility for not fully anticipating various enrollmentscenarios this fall.

• Director Leyva-Cutler sa.id that today she and other child caredirectors had met with the Governor Browns assistant advisor onearly childhood education. Referring back to earlier publiccomments, she stressed that the requirements of hi-lingual anddual-immersion students need to be met.

• Director Hemphill said more needed to be done to publicize BUSD’sprofessional learning communities and professional developmentachievements as the word was not getting out to the public. Shenoted that in September her office hours would switch to the 3rd

Saturday of the month. September 20. from 12:30-2p.m. at CaféLeila.

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• Director Sinai said she attended Back to School Night at JohnMuir and Berkeley Arts Magnet and that it had bcen wonderful tosee the new administrators and returning families.

• Vice President Appel said she was pleased that an opinion piecewritten by herself and Sandra Lee Fewer of the San FranciscoBoard of Education, urging Governor Brown to pass AB420, a billlimiting school suspensions, had appeared in the Contra CostaTimes on September 9, 2014.

• Student Director Jesse Barber reported a great start to the schoolyear at Berkeley High School.

• Student Director Carlos Ku-Ceja said B-Tech students were gettingfocused and some were participating in a special circle time wherethey shared deep feelings.

Presentation on Response to Intervention and Instruction (Rn2)Pat Saddler, Director of Special Projects and Programs, and MaggieRiddle, Director of Schools, led the Board through a presentation andthen answered questions.

Facilities Financial Plan Update for Measure I and AABUS Construction Project planDirector of Facilities Lew JonesPresented on completed BHS Improvements

Motion to Approve the Facilities Financial Plan Update for MeasuresI and AA;Daniels/Appel and approved unanimously 7—0 (5-0)President Daniels: YesVice-President Appel: YesDirector Hemphill: YesDirector Lena-Cutler: YesDirector Sinai: YesStudent Director Jessee Barber: YesStudent Director Carlos Ku-Ceja: Yes

Discussion on Student Board Members Bylaws AmendmentsSuperintendent Evans reminded the Board that this was an action item.

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First Motion to approve the Bylaw as amended to clarify thefollowing

Slnai/Appel and approved unanimously 7-0 (5-0)1. Student Directors must be enrolled in the District.2. Independent Study students participate by voting with

Berkeley High School for representation.3. If a Student Director leaves the District the first semester of

their term then there shall be an election to replace thatStudent Director in the second semester.

4. If the position becomes vacant the second semester then itshall remain vacant until the next election.

5. If a student transfers from B-Tech to the High School or viceversa during the semester that shall be considered avacancy and another election shall occur. If the transferhappens during the second semester the student retainshis/her seat but part of finishing their term Involvescontinuing to represent the school that elected them. Includelanguage clarifying that Independent Study students vote withBerkeley High School students.

President Daniels: YesVice President Appel: YesDirector Hemphill: YesDirector Leyva-Cutler: YesDirector Sinai: YesStudent Director Jesse Barber: YesStudent Director Carlos Ku-Ceja: Yes

Second Motion by Appel to strike final paragraph of E 9150 BoardBylaw exhibitDelete Student Board members may make motions (but not secondmotions) that may be acted upon by the Board, except on matters dealingwith employer-employee relations pursuant to Government Code 3540-3549.T with A Student Board member may make a motion, except onmatters dealing with employer-employee relations pursuant toGovernment Code 3540-3549.3, that may be acted upon the Board.However, if a motion is made by a Student Board member, then it maynot be seconded by the other Student Board member.”

Appel/Hemphill and approved 5-2 (3-2)Sinai/Daniels Approved 5-2President Daniels: NoVice-President Appel: YesDirector Hemphifi: YesDirector Leyva-Cutler: Yes

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Director Sinai: NoStudent Director Jessee Barber: YesStudent Director Carlos Ku-Ceja: Yes

Motion to Extend the Meeting to 11: 15p.mSinai/DanielsApproved unanimously 7-0(5-0)President Daniels: YesVice-President Appel: YesDirector Hemphill: YesDirector Leyva-Cutler: YesDirector Sinai: YesStudent Director Jessee Barber: YesStudent Director Carlos Ku-Ceja: Yes

Presentation on Unaudited ActualsFiscal Director Pauline FoilansbeeLed the Board though her presentation and then took questions.

Motion to Approve 2013-14 Unaudited ActualsDaniels/Sinai and approved unanimously 7-0 (5-0)Sinai/Daniels Approved Unanimously 5-0President Danicls: YesVice-President Appel: YesDirector Heniphill: YesDirector Leyva-Cutler: YesDirector Sinai: Yes

President Josh Daniels adjourned the meeting at 11:10p.m.

The Board Immediately returned to a closed session which ended at11:20p.m.During this meeting Board Members agreed to approve an employeeSeparation Settlement.

Hemphill/AppelApproved Unanimously 5-0President Daniels: YesVice-President Appel: YesDirector Hemphill: YesDirector Leyva-Cutler: YesDirector Sinai: Yes

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Minutes, Regular MeetingWednesday, September 17, 2014Berkeley Unified School District2020 Sonar StreetBerkeley CA 94702

Roll CallJosh Daniels. President. YesJudy Appel. Vice President. YesKaren Hemphill. Director. Excused AbsenceBeatriz Levva-Cutler, Director /Clerk. YesJulie Sinai. Director. YesJesse Barber. Student Director. BHS. YesCarlos Ku-Ceja. Student Director. B Tech. Yes

President Josh Daniels called the meeting to order at 7:39 p.m. He said both the evening’sspecial and regular closed sessions began at 6:07p.m. One item was discussed during thespecial closed session.

Report from Closed SessionPresident Daniels reported:

I. Collective Bargaining/BCCE NegotiationsBoard members discussed BCCE negotiations with legal counsel

2. Conference with Legal Counsel on Existing Litigation regarding FacilitiesMotion to approve settlement:Daniels/Sinai - approved unanimously (5-0)

Josh Daniels, President. YesJudy Appel. Vice President YesKaren Hemphill. Director. YesBeatriz Levva-Cutler. Director /Clerk. YesJulie Sinai. Director. Yes

3. Property Liability ClaimThis item was pulled.

4. Superintendent’s EvaluationMotion to approve Superintendent’s 2013-14 evaluation.Daniels/Sinai - approved unanimously (5-0)

Josh Daniels. President. YesJudy Appel. Vice President YesKaren Hemphill. Director, YesBeatriz Leyva-Cutler. Director /Clerk. YesJulie Sinai, Director, Yes

5. Complaint against District Employees (Gov. Code 54957) (b)Board members discussed this item.

Approve Agenda of September 17, 2014President Josh Daniels reversed the order of Discussion items 1 and 2.

Motion to Approve the Agenda as amended (6—U)Barber/Daniels

Josh Daniels. President. YesJudy Appel. Vice President YesKaren 1-lemphill. Director. Excused AbsenceBeatriz Levva-CuEler. Director/Clerk. YesJulie Sinai. Director. YesJesse Barber. Student Director. BHS. YesCm-los Ku-Cela. Student Director, B Tech. Yes

A Parent from Malcolm X Elementary School Read the District’s Mission District

Overview of the Evening’s MeetingPresident Josh Daniels gave attendees a preview of the evening’s meeting and invited all tostay.

Public CommentNine people addressed the Board

• A representative from the Hispanic Chamber of Commerce of Alameda County lookissue with the District’s decision on Consent Item #6: Approval of Third PartyAdministrator for Workers’ Compensation Beginning October 1, 2014 (1)

• Faced with a burgeoning school population and a resultant rise in adminisLrativetasks, parents arid teachers from Malcolm X elementary advocated for increasedstaffing. (8)

No union representatives addressed the Board.

Board Member and Superintendent Comments:

Student Director Carlos Ku-Ceja, B Tech (BTA)Said he supported Malcolm X parent& and teachers’ eliorts to secure a new vice principaland additional special education and janitorial stalT. He urged the community to continue tosupport their students.

Student Director Jesse Barber, Berkeley High School (BHS)Said representatives from about fifty clubs participated in a recent club fair at BHS. Barbersaid it was comforting to see so many kids getting involved with extra-curricular activities asdata shows that such participation results in better academic perfonnanee. Next. Barber saidthat on September 16th, all students had an opportunity to attend a welcome assemblywhere the Director of Student Activities, the Dean of Attendance, and the Dean of Studentsaddressed a variety of pertinent issues.

2

Director Beatriz Lena-CutlerThanked everyone for coming to the Board Meeting. Moving on. she announced that she wasserving on the Cesar Chavez Commemorative Committee. She explained that for a decadecommittee members had worked with the City. BUSD. and the Teachers’ Union to keep thelegacy of Cesar Chavez’s work with finn workers alive. She said that at BHS. on Saturday27. 2014. from 6:30-8:30 p.m.. the committee would host an evening with Delores Huerta. akey activist who worked alongside Cesar Chavez. She urged families, kids, and teachers toattend the free event. Director Leyva-Cutler also shared that she had recently attended asummit on Youth Justice in Education at Laney College, She said the focus of the summitwas preventing the status quo school to prison pipeline by creating career/tech. educationalopportunities for kids’iid by readying them for college. Leyva-Cutler said she would holdoffice hours at Casa Latina on Thursday. October 9th from 4-6 p.m.

Director Julie SinaiThanked the Malcolm X parents far coming to the meeting. Then she praised the stellar workof Jill Ellis. the founding Executive Director of the Center for Early Intervention on Deafness(C.E.l.T.). who retired today. Sinai said she would give details of her oflIcc hours at the nextmeeting.

Vice President Judy AppelSaid we were fortunate to have such good middle schools. She said feedback from severalparents suggested an Increase in the quality of students educational experiences at all threeBUSD middle schools. Then speaking as the mother of an eight-grader at Longfellow, shesaid she appreciated the time teachers took to share positive feedback about their students.She said being acknowledged was valuable as it btnlt a reserve of resilience that could betapped during challenging times. She said her office hours would be at 1p.m., September27th, at Café Leila.

President Josh DanielsPresident Daniels reported that he and Superintendent Evans had the opportunity to visitMalcolm X School at lunch time today. He thanked Principal Hunt for the opportunity. Hesaid last week he attended a workshop at the San Mateo Office of Education on the LocalControl and Accountability Plan (LCAP). He said it was interesting to see how other districtswere putting together their LCAPs. He shared that Berkeley’s LCAP was getting good reviewsaround the state. Then, as part of his continued effort to spodight the tragic. sobering, andgrowing crisis of gun violence among youth in the greater Berkeley community, Daniels saidhe wanted to acknowledge the passing of three young people whose lives were recently cutshort: Reginald Bearnon. (28). Andre Todd (26), and Saquenta Dixon (26).

Superintendent EvansThanked Malcolm X parents and teachers for coming to the meeting. Next he said he wasexcited to announce that at 7 p.m. on September 19. best-selling, New York Times authorAndrea Davis Pinkney would have a book signing at the District. Superthtendent Evans alsothanked those who visited the Districts booth at the recent Solano Stroll.

Discussion Regarding the Need for a Vice Principal at Malcolm X ElementarySuperintendent Evans introduced this item and discussion followed. President Daniels saidthere already was a Board majority to support the hiring of a vice principal. Then he askedSuperintendent Evans what the next steps would be if the motion to add a vice principal

3

passed tonight. The Superintendent said the position would he advertised and the hiringprocess might take a month. Assistant Superintendent Delia Ruiz said that if necessary thejob could be advertised tomorrow and then posted for Len clays. She said that HumanResources personnel would subsequently screen applications. schedule interviews. completebackground checks, and make a recommendation to the Superintendent.

President Daniels noted that as a community we had lots of needs and the challenge inBerkeley was to prioritize them in light of fixed capacity and resources. Given that realily. hesaid the Board’s task was to determine if adding a vice principal at Malcolm X had becomesuch an urgent need that it made sense to hire without waiting for the full budget process.i-Ic said that with minor reservations he thought it leg-il imate for the Board to approve theaddition of the ‘ice principal.

Motion to Approve the Appointment of a New Vice Principal at Malcolm X ElementaryAppel/Leyva-Cutler and approved unanimously on a vote of 6-0

Josh Damels, President. YesJudy Appel. Vice President, YesKaren Hemphill. Director, Excused AbsenceBeatriz Leyva-Cutler, Director /Clerk. YesJulie Sinai, Director, YesJesse Barber. Student Director, BHS, YesCarlos Ku-Ceja. Student Director, B Tech. Yes

Update on Common Core State Standards ImplementationPusquale Scuderi, Assistant Superintendent. Educational Services, and StaffSuperintendent Evans introduced the presentation by saying that tonight the Board wouldreceive an update on (he major components of the implementation of Common Core StateStandards in BUSD. Sc said the presentation would locus on major expenditures. presentprogress. current developments, and future challenges. Next Assistant SuperintendentPasqualc Scuderi and staff presented on Common Core State Standards Implementation anddiscussion followed.

Update on Career and Technical Education (CTE) for BUSOPasquale Scuden, Assistant Superintendent, plus C1E /krjtiscr Stephanie Allan. Berkeley AdultSchool Principal Burr Guthrie, Director qj Special Projects Pat Saddler, and Career PathwaysTrust Coordinator Kate TrirnletLSuperintendent Evans introduced the presentation by saying its focus would be on adeveloping framework through which BUSD planned to expand the development andavailability of career and college pathways. Pasquale Scuderi led the Board through a seriesof slides as part of the presentation.

The Board adjourned to closed session at 10:55 p.m.

Approved this 8th day of October, 2014

Beatriz Leyva-Cutler. ClerkBoard of Education

4


TO: Donald Evans. Ed.D. SuperintendentFROM: Lew Jones, Director of FacilitiesDATE: October 8, 2014SUBJECT: Facilities Plan Update

BACKGROUND INFORMATION

This report is an update of the Facilities Construction Plan approved by theBoard on March 12, 2014. Data in this report are current as of September 29,2014. This report includes updates of all active construction projects.Maintenance projects are detailed in the Maintenance Quarterly Reports.

ELEMENTARY SCHOOLS

EmersonProject Type: Grounds ImprovementDate Approved by Board: March 13, 2013Funding Source: Measure AAPniblic Process: Two Community meetings and three Site

Committee Meetings were held. The site wasinvolved in architect selection.

Schematic Approval Date: January 15, 2014Design Team: Miller CompanyProject Manager: TurnerGeneral Contractor: Redwood EngineeringCurrent Project Budget: S443.000Adjustment to Budget: $18,000. There was a S6.000 inflation

adjustment on January 15, 2014, a$21.000increase on April 23, 2014 and a $9,000decrease on September 10. 2014.

Schedule: Fall 2013 Approve project manager and designerWinter 2013/14 Design fInalizeSpring 2014 Bid and awardSummer 2014 Construction

Status: Punch ListIssues: NoneCompletion Date: October 2014Changes since last report: The project is substantially complete. The

punch list was created and is approximately75% complete. The basketball backboards needto be replaced with fiberglass boards (metalboards were Temporarily installed).

Lessons learned: In the future, the District may want to carve outsome of the allocation to cover needed exteriorinfrastructure improvements.

LeConteProject Type: ModernizationDate Approved by Board: January 15. 2014Funding Source: Measure IPublic Process: Three Site Committee Meetings are planned.

The site was involved in architect selection.Schematic Approval Date: June 2014Design Team: WLC ArchitectsProject Manager: Van PeltGeneral Contractor: To Be DeterminedCurrent Project Budget: SI .611,000Adjustment to Budget: None.Schedule: Spring 2014 Approve project manager and

designerFall 2014 Design finalizedSpring 2015 Bid and awardSummer 2015 Construction

Status: DesignIssues: NoneCompletion Date: October 2015Changes since last report: A revised entry was created and sent to the

Principal for review. Construction Documentsare approximately 50% complete.

Lessons learned: None.

John MuirProject Type: Grounds ImprovementDate Approved by Board: March 13. 2013Funding Source: Measure AAPublic Process: Two Community meetings and three Site


Schematic Approval Date: Januar 15, 2014Design Team: CarducciProject Manager: TurnerGeneral Contractor: Redwood EngineeringCurrent Project Budget: S480.000Adjustmern to Budget: 855,000. There was a 86.000 inflation

adjustment on January 15, 2014, a 865.000

increase on April 23, 2014 and a S 16,000decrease on September 10. 2014.

Schedule: Fall 2013 Approve project manager and designerWinter 20 13/14 Design linalizeSpring 2014 Bid and awardSummer 2014 Construction

Status: Punch ListIssues: NoneCompletion Date: October 2014Changes since last report: The project is substantially complete. The

punch list was created and is done except forsome striping.

Lessons learned: In the future, the District may want to carve outsome of the allocation to cover needed exteriorinfrastructure improvements.

Prolect Type: ModernizationDate Approved by Board: January 15, 2014Funding Source: Measure IPublic Process: Three Site Committee Meetings were held. The

site was involved in architect selection.Schematic Approval Date: June 11, 2014Design Team: Baker Vilar ArchitectsProject Manager: Van PeltGeneral Contractor: To Be DeterminedCurrent Project Budget: $2,061,000Adjustment to Budget: NoneSchedule: Spring 2014 Approve project manager and

designerFall 2014 Design finalizeSpring 2015 Bid arid awardSummer 2015 Construction

Status: DesignIssues: NoneCompletion Date: October 2015Changes since ‘ast report: The Construction Documents are approximately

80% complete.Lessons learned: None

Malcolm X and Lonfel1owProject Type: Painting. FloorinM. and Stucco ReplacementDate Approved by Board: March 12, 2014

Funding Source:Public Process:Schematic Approval Date:Design Team:Project Manager:General Contractor:Current Project Budget:Adjustment to Budget:Schedule:

Status:Issues:Completion Date:Changes since last report:

Lessons learned:

CragmontProject Type:Date Approved by Board:Funding Source:Public Proccss:Schematic Approval Date:Design Team:Project Manager:General Contractor:Current Project Budget:Adjustment to Budget:Schedule:

Status:Issues:Completion Date:Changes since last report:

Lessons learned:

Measure INone PlannedNone PlannedWLC ArchitectsVan PeltTo Be Detennined51,925.000NoneSpring 2014 Approve project manager andarchitectFall 2014 Finalize designSpring 2015 Bid and awardSummer 2015 ConstructionDesignNoneOctober 2015The Construction Documents are approximately50% complete.None

Roof and SolarMarch 12. 2014Measure INone PlannedNone PlannedHY ArchitectsVan PeltTo Be DeterminedSl.521,000NoneSpring 2014 Approve project manager andarchitectFall 2014 Finalize designSpring 2015 Bid and awardSummer 2015 ConstructionPermitNoneOctober 2015The Construction Documents were completedand the project has been submitted to DSA.None

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Washington and BAMProject Type: Portable ReplacementDate Approved by Board: January 9, 2013Funding Source: Measure AAPublic Process: Five Site Committee meetings at Washington

and four at BAM. Two Community Meetings atWashington arid one at BAM. In addition, therewere several informational meetings atWashington.

Schematic Approval Date: September 11, 2013Design Team: HKIT ArchitectsProject Manager: Van PeltGeneral Contractor: Bay ConstructionCurrent Project Budget: $2,495,000Adjustment to Budget: $(50,000). There was an increase of $145,000 to

add sinks on September 11, 2013, a decrease of$70,000 because the King project was removedfrom the plan (and that money was reserved forthe planned demolition), an increase of S38,000on April 23, 2014 and a decrease of $166,000 onSeptember 10, 2014.

Schedule: Winter 2012/13 Approve project manager andarchitectFall 2013 Complete Schematic designWinter 2013/20 14 Finalize designSpring 2014 Bid and awardSummer 2014 Construction

Status: Punch ListIssues: Reconfiguration of portables, particularly at

Washington and an interest in a morepermanent solution to the street closure atWashington. The Board decided to consider thematter in September rather than June, whichmade the schedule very tight.

Completion Date: October 2014Changes since last report: The project is substantially complete and the

portables are in use. The punch list has beencompiled.

Lessons learned: Better outreach efforts may have minimizedconcerns.

BAM (Whittier)Project Type: Grounds Improvement

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Date Approved by Board: March 12, 2014Funding Source: Measure AAPublic Process: Two Community meetings and thrce Site

Committee Mectings will be held, The site wasinvolved in architect selection.

Schematic Approval Date: January 15. 2014Design Tcam: TBDProject Manager: Van PeltGeneral Contractor: TBDCurrent Project Budget: 8431,000Adjustment to Budget: None.Schedule: Summer 2014 Approve project manager: Fall

2014 approve designerWinter 2014/15 Design finalizeSpring 2015 Bid and awardSun mer 2015 Construction

Status: Pre-DesignIssues: NoneCompletion Date: October 2015Changes since last report: The project manager was approved. The first set

of postcards was mailed. The first CommunityMeeting was held. The Board is being asked toapprove the architect at this Meeting.


JeffersonProject Type: Expand Classes/Modernize.Date Approved by Board: April 27, 2011Funding Source: Measure IPublic Process: Seven Site Committee meetings and four

Community Meetings were held. The site wasinvolved in architect selection.

Schematic Approval Date: March 7. 2012Design Team: WLC ArchitectsProject Manager: TurnerGeneral Contractor: BHMCurrent Project Budget: 89,883.000Adjustment to Budget: 82,647.000. Increased allocation and inflation

adjustment on January 11. 2012 (8472.000),approval for structural review (880,000) onSeptember 12, 2012, approval of structuralupgrade on October 24. 2012 (81.400,000).inflation adjustment on January 9. 2013

(S 184,000), increase when the bids was awardedon May 8. 2013 (8611.000). and release of somecontingencies on September 10. 2014(8100.000).

Schedule: Summer 2011 Architect HiredWinter 2011 / 12 Board approval of schematic

designFall 2012 Project submitted to DSAWinter 2012/13 DSA approval, project bid

Late Spring 2013 Construction begins

Status: Construction

Issues: Project started slowly due to competingpressures at the school.

Completion Date: October 2014Changes since last report: The re-design for the track was completed and

the contractor has poured the concrete. Asphaltand striping and yard planting are scheduled tobe completed in the middle of October. Thegrass will need to be established before it canopen. Landscaping near the office is underway.

Other punch list items are 90% complete.

Lessons Learned: There has been some concern about outreach

efforts. Regular updates may help alleviate thisconcern.

Project Type: Grounds Improvement

Date Approved by Board: March 12, 2014

Funding Source: Measure AAPublic Process: Two Community meetings and three Site

Committee Meetings will be held. The site wasinvolved in architect selection.

Schematic Approval Date: January 15. 2014Design Team: TBDProject Manager: Van PeltGeneral Contractor: TBDCurrent Project Budget: $431,000Adjustment to Budget: None.Schedule: Summer 2014 Approve project manager; Fall

2014 approve designerWinter 20 14/15 Design finalizeSpring 2015 Bid and awardSummer 2015 Construction

Status: Pre-Design

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Issues: NoneCompletion Date: October 2015Changes since last report: The project manager was approved. The first set



Rosa ParksProject Type: Re-RoofDate Approved by Board: January 15, 2014Funding Source: Measure AAPublic Process: None PlannedSchematic Approval Date: None PlannedDesign Team: Skyline EngineeringProject Manager: TurnerGeneral Contractor: Stronger Building ServicesCurrent Project Budget: $736,000Adjustment to Budget: ($192,000). $75,000 decrease approved on April

23, 2014 and a Si 17,000 decrease approved onSeptember 10, 2014.

Schedule: Winter 2014 Approve project manager anddesignerSpring 2014 Bid and awardSummer 2014 Construction

Status: CompleteIssues: NoneCompletion Date: October 2014Changes since last report: The Board accepted the project.Lessons learned: None

MIDDLE SCHOOLSKingProject Type: Modernization of the GymnasiumDate Approved by Board: January 15, 2014Funding Source: Measure IPublic Process: Three Site Conunittee Meetings were held.Schematic Approval Date: June ii, 2014Design Team: Baker Vilar ArchitectsProject Manager: Van PeltGeneral Contra.ctor: To Be DeterminedCurrent Project Budget: $1,654,000Adjustment to Budget: None.

I—’

Schedule: Spring 2014 Approve project manager anddesignerFall 2014 Design finalizeSpring 2015 Bid and awardSummer 2015 Constniction

Status: DesignIssues: NoneCompletion Date: October 2015Changes since last report.: The Construction Documents are approximately

80% complete.Lessons learned: None.

LongfellowProlect Type: New CafeteriaDate Approved by Board: January 9. 2013Funding Source: Measure IPublic Process: There have been seven Site Committee meetings

and two Community meetings.Schematic Approval Date: June 26, 2013Design Team: HKITProject Manager: Van PeltGeneral Contractor: To Be DeterminedCurrent Project Budget: $5,276,000Adjustment to Budget: Inflation adjustment of 874.000 on January 15.

2014.Schedule: Spring 2013 Architect and project manager

hiredSummer 2013 schematic designSpring 2014 Project submitted to DSAFall 2014 DSA approval, project bidWinter 2014/2015 Construction to begin

Status: PermitIssues: Making the street crossing safer could be a.n

issue. Coordination with the garden program isan issue.

Completion Date: January 2016Changes since last report: The Board approved a new project management

firm. DSA has finally agreed to stamp theproject out.

Lessons Learned: To Be Determined

WillardProject Type: Grounds Improvement

Date Approved by Board: March 13. 2013Funding Source: Measure IPublic Process: Two Community meetings and three Site


Schematic Approval Date: JLmuarv 15. 2014Design Team: CarducciProject Manager: TurnerGeneral Contractor: Redwood EngineeringCurrent Project Budget: S284,000Adjustment to Budget: (8141.000). 86,000 inflation adjustment on

January 15. 2014. a 8161.000 decrease on April23. 2014 and a 814.000 increasc on September10, 2014.

Schedule: Fall 2013 Approve project manager and designerWinter 2013/14 Design finalizeSpring 2014 Bid and awardSummer 2014 Construction

Status: Punch ListIssues: NoneCompletion Date: October 2014Changes since last report: There is still a little planting to do. The punch

list has been compiled and is approximately 50%complete.

Lessons learned: None

Project Type: ModernizationDate Approved by Board: January 15. 2014Funding Source: Measure IPublic Process: Three Site Committee Meetings and one

Community Meeting were held. The site wasinvolved in architect selection.

Schematic Approval Date: June 2014Design Team: Baker VilarProject. Manager: Van PeltGeneral Contractor: To Be DeterminedCurrent Project Budget: 84,131.000Adjustment to Budget: NoneSchedule: Spring 2014 Approve project manager and

de signerFall 2014 Design finalizeSpring 2015 Bid and awardSummer 2015 Construction

I—i

Status: DesignIssues: NoneCompletion Date: October 2015Changes since last report: Improving the lighting rig was added to the

architecfs scope of work. The ConstructionDocuments are approximately 752•’b complete.


HIGH SCHOOLSBERKELEY HIGHProject Type: New Bui1din and GroundsDate Approved by Board: Construction Phase 2 September 5, 2007,

Design Phase 3 January 9, 2008, ConstructionPhase 3 April 27, 2011

Funding Source: Measure AA and Measure IPublic Process: Five Site Committee Meetings. one Community

meeting and Board approval (shared withstadium project). Site Committee involved inarchitect selection. Earlier meetings were heldin developing the master plan.

Schematic Approval Date: August 20, 2008Design Team: Baker Vilar ArchitectsProject Manager: Van PeltGeneral Contractor: Alten ConstructionCurrent Project Budget: $30,005,000, includes $1,134,000 in Measure

AAAdjustment to Budget: $26,504,000. Inflation adjustment of $280,000

on January 9, 2008, adding design of Phase 3 of$2,800,000 on January 9, 2008, inflationadjustment of $302,000 on January 14, 2009,inflation and slight scope adjustment of$918,000 on January 13, 2010. approval ofMeasure I construction phase and inflationadjustment of 828,433,000 on April 27. 2011.intlation adjustment of S35 1.000 on January 11.2012. adjustment to decrease the budget byS5.000.000 on April 11. 2012 and release ofmost contingencies on September 10. 2014(SI .580.000).

Schedule: Late Fall 2007 Architect Hired for Phase 2Late Spring 2008 Architect hired for Phase 3Early Spring 2009 and Summer 2010 Projectsubnutted to DSA

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Winter 2010/11 DSA approval, project bidLate Spring 2012 Construction begins

Status: CompleteIssues: Coordination with Phase 1. combining the Rvo

phases into one project. portable removal andother logistical challenges.

Completion Date: October 2014Changes since last report: The punch list is complete. The Board is being

asked to accept the project at this Meeting.There is still a month of field maintenance left.

Lessons Learned: Site communication on identi{ring and removingstored material was problematic.

Project Type: Science LabsDate Approved by Board: April 27. 2011Funding Source: Measure IPublic Process: Two Site Committee meetings were held.Schematic Approval Date: June 27, 2012Design Team: I-IMC ArchitectsProject Manager: Van PeltGeneral Contractor: Vila ConstructionCurrent Project Budget: S849.000Adjustment to Budget: (S78.000). Inflation increase on January 11.

2012 ($9.000), reducing the project to twoclassrooms on October 24. 2012 ($236,000).inflation allocation on January 9, 2013)($15,000), increase for fire sprinklers onSeptember 11, 2013 (8109,000), inflationadjustment on January 15, 2014 (812,000), anincrease for the award on April 9, 2014($45,000) and release of most contingencies onSeptember 10, 2014 ($48,000).

Schedule: Spring 2012 Architect and project managerhiredSpring 2012 schematic designFall 2012 Project submitted to DSASpring 2013 DSA approval, project bidSummer 2013 Construction begins.

Status: CompleteIssues: DSA’s new interpretation that fire sprinklers are

required delayed construction.Completion Date: September 2014Changes since last report: The project was accepted by the Board as

I-1

complete.Lessons Learned: Better communication between the High School

and the Superintendent may have penriitted thethird classroom to be approved.

Project Type: Solar and Modernization of Donahue GymDate Approved by Board: January 15, 2014Funding Source: Measure IPublic Process: Three Site Committee Meetings are planned.

The site was involved in architect selection.Schematic Approval Date: June 2014Design Team: WLC ArchitectsProject Manager: Van PeltGeneral Contractor: To Be DeterminedCurrent Project Budget: $2,364.000Adjustment to Budget: S300.000. Increase on September 10, 2014 to

add exterior improvements.Schedule: Spring 2014 Approve project manager and

designerFall 2014 Design finalizeSpring 2015 Bid and awardSummer 2015 Construction

Status: DesignIssues: NoneCompletion Date: October 2015Changes since last report: Another Site Committee Meeting was held. The

Design Development set was submitted. TheConstruction Documents have begun.


Project Type: Pool UV FilterDate Approved by Board: March 12, 2014Funding Source: Measure AAPublic Process: None PlannedSchematic Approval Date: None PlannedDesign Team: KnorrProject Manager: BUSDGeneral Contractor: Pool Scene. Inc.Current Project Budget: 575.000Adjustment to Budget: A decrease of 555,000 on September 10. 2014.Schedule: Spring 2014 Approve engineer and filter

companySummer 2014 Install and test equipment

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Status: CompleteIssues: NoneCompletion Date: August 2014Changes since last report: The UV [liter was commissioned and the project

is complete.Lessons learned: None

Project Type: Grounds ImprovementDate Approved by Board: March 12. 2014Funding Source: Measure AAPublic Process: Two Community meetings and three Site

Committee Meetings will be held. The site wasinvolved in architect selection.

Schematic Approval Date: January 15. 2014Design Team: TBDProject Manager: Van PeltGeneral Contractor: TBDCurrcnt Project Budget: $581,000Adjustment to Budget: None.Schedule: Summer 2014 Approve project manager; Fall

2014 approve designerWinter 20 14/15 Design fInalizeSpring 2015 Bid and awardSummer 2015 Construction

Status: Pre- DesignIssues: NoneCompletion Date: October 2015Changes since last report: The project manager was approved. The first set



B-TechProject Type: Science Lab and ModernizationDate Approved by Board: January 9. 2013Funding Source: IVeasure IPublic Process: There were several Site Committee meetings.Schematic Approval Date: June 12, 2013Design Team: WLC ArchitectsProject Manager: Van PeltGeneral Cornractor: GECO IncorporatedCurrent Project Budget: 8775,000

ml

Adjustment Lo Budget: S68,000. Added funds to cover the estimate onSeptember 11. 2013 (S48.000). Added hinds tocover the Public address system (844.000). addfor inflation (Si 1,000) on Jamuarv 15, 2014 andrelease of most contingencies on September 10,2014 (S35.000).

Schedule: Spring 2013 Architect and project managerhiredSummer 2013 schematic designFall 2013 Project submitted to DSASpnng 2014 DSA approval, project bidSummer 2014 Construction begins.

Status: CompleteIssues: NoneCompletion Date: October 2014Changes since last report: The Board is being asked to accept the project at

this Board Meeting.Lessons Learned: None

OTHER SITES

King and Franklin Pre-SchoolProject. Type: AdditionDate Approved by Board: January 9, 2013Funding Source: Measure IPublic Process: There were three Site Committee meetings and

two Community meetings.Schematic Approval Date: June 26. 2013Design Team: WLC ArchitectsProject Manager: TurnerGeneral Contractor: To Be DetemiinedCurrent Project Budget: 82,774.000Adjustment to Budget: (8327,000). Inflation adjustment on January

15, 2014 (843,000), decrease after the bid awardon April 23, 2014 (5175,000) and release of mostcontingencies on September 10. 2014(S 195.000).

Schedule: Spring 2013 Architect and project managerhiredSummer 2013 schematic designLate Fall 2013 Project submitted to DSASpring 2014 DSA approval, project bidSummer 2014 Construction to begin

Status: Punch ListIssues: No decision has been made of which spaces will

be used for transitional kindergarten arid which;4111 be used for pre-school.

Completion Date: October 2014Changes since last report: The modulars are in use. The punch list was

compiled and is approximately 95% complete.There are some door hardware changes that willbe made outside of the contractor’s scope.

Lessons Learned: To Be Determined

Multiple SitesProject Type: Public Address and Camera ProjectDate Approved by Board: March 12, 2014Funding Source: Veasure AAPublic Process: None PlannedSchematic Approval Date: None PlannedDesign Team: WLC ArchitectsProject Manager: Van PeltGeneral Contractor: To Be DeterminedCurrent Project Budget: 8775.000 +8537.000 = 81.3 12,000Adjustment to Budget: NoneSchedule: Spring 2014 Approve project manager and

architectFall 2014 Finalize designSpring 2015 Bid and awardSummer 2015 Construction

Status: DesignIssues: NoneCompletion Date: October 2015Changes since last report: The schematic design was reviewed and

Construction Documents have begun.Lessons learned: None

Two more projects will be added on the next update.

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TO: Donald Evans. Ed.D., SuperintendentFROM: Lew Jones, Director of FacilitiesDATE: October 8. 2014SUBJECT: Maintenance and H/BB Third Quarter FY 2014 Report

SUMMARY AND DISCUSSIONThis report is an update of the Maintenance Department for the third quarterof the 2014 Fiscal Year. The reporting period covers June 1. 2014 throughSeptember 1. 2014. The stated goals of the Annual Plan are not listed in thisreport, but certain areas of these goals will be referred to as we evaluateprogress in these areas. We will also continue to report on specific areas ofpreviously approved plans as we make progress on those goals.

COMMUNWATION/REPORTINGThe unaudited actual report for FY 2014 was prepared and approved.

COMMIflEE MEMBER COMMENTSThe Committee did not meet. A new Committee needs to be constituted.

MAINTENANCEThe evening shift visited two sites since the last report. In the summer, all staffworked on work orders. The fire marshal sent two reports. We addressed allitems in the reports. Six elevators were inspected in this reponing period.Three were clean, three are being addressed.

TRAININGThe custodial department held training on lead awareness and blood bornepathogens.

GROUNDSWe had trouble filling all of our limited term gardener positions this year. Thetwo summer gardeners completed their assignments in late August.

VEHICLES AND EQUIPMENTWe have purchased one new vehicle. That vehicle is at Transportation and willbe released to the Maintenance Department within a few weeks.

1—2

STAFFINGManagers 1.33 permanent. 0.31 vacancy

2 permanent

[ Administrative Coordinators 2.15 permanentTrade Leads permanentSecurity pgineer j_pçrmanentMaintenance Engineers 11 permanent, 1 vacancy —

Zrade Specific 1 pcrmanentMaintenance Technician tpermanentGeneral Maintenance : 2 permanentGrounds Lead Worker 3 permanentGrounds Lrpermanent. 1 vacancyVehicle Mechanics 0.45 permanent -

Security Personnel 1 permanent (0.5 FTE of two positions)

Total 41.24

We do not detail the 5% of head custodians charged to the Measure I-1/BBFund in the chart above.

BUDGETThe unaudited actual report for FY 2014 was prepared and approved.

CUSTODIALMultiple construction projects, the addition of classrooms at the end of thesummer, a few rentals and summer school schedules made the summercleaning effort more difficult than usual.

UTILITY REDUCTION AND MONITORINGBright Schools have assisted BUSD in doing enerr audits at several sites.Thex’ have contacted an engineering firm to complete the analysis.

PROPERTY MANAGEMENTStaff has processed 55 permits from June 1. 2014 through September 1, 2014.The gross revenue received in this time period was $89,189. With the recenttransitions at Berkeley High, we did not receive the data from that site.

WASTE MANAGEMENTSolid waste was reduced in the past year and we plan to continue that effort.

HAZARDOUS MATERIALSWe have continued to be on target with regularly scheduled pick-ups of anyhazardous materials.


TO: Donald Evans, Ed.D., SuperintendentFROM: Pasquale Scuderi, Assistant Superintendent. Educational ServicesDATE: October 8, 2014SUBJECT: Update on the BUSD Master Plan for English Learners

BACKGROUND INFORMATIONThe Master Plan for English Learners adopted last year, was developed inconsultation with teachers, administrators, parents. arid communitymembers,and represents known research on the best practices i& supportingEnglish Learners in their transition to being English proficient.

Since that adoption staff has continued to implement the plan with input fromstaff, parents. community and hoard members. The Master Plan for EnglishLearners is an attempt to outline for parcnts. stalL and the community theoptions, opportunities, arid outcomes [3USD is focused on providing for allstudents who are learning English as a second language. lt is based on athorough analysis of our existing program services.

Staff will provide updates relative to the seven areas of focus within the plait

• Identification and initial assessment of all non-English speakingstudents

• Programs available for English Learners at each grade level• Staffing and professional development for all staff to support program

implementation Opportunities for parent involvement and engagement intheir child’s educational process

• Funding support for English Learners from Federal and State resources• Evaluation and accountability to ensure [he district is achieving its goals• Additional components to support parents and staff in their

understanding of the plan including Education Code outlining law,tcrminolor found within the document, samples of forms, frequentlyasked questions with answers (FAQs) and reports related to supportingEnglish Learners

The plan is available in Spanish.

D-l

POLICY/CODEEd Code 450-452

FISCAL IMPACTTo he dewrmined

STAFF RECOMMENDATIONApprove the District Master Plan for English Learners.

D-1


TO: Donald Evans, Ed.D., SuperintendentFROM: Pasquale Scuderi, Assistant Superintendent

Lew Jones, Director of FacilitiesDATE: October 8, 2014SUBJECT: Enrollment and Capacity Challenges in BUSD Elementary

Schools

BACKGROUND INFORMATIONHistorical enrollment figures, as well as a demographic study performedby Davis Demographics and Planning, mc, factored prominently in areport given to the Board of Education on January 29, 2014. That reportindicated that over a three-year period, beginning with the 2015-2016school year. BUSD elementary school enrollment would increase byapproximately 252 students. The correlating facilities needs broughtabout by these enrollment increases present notable short term andsome long term challenges to finding classroom and enrichment spacesto support the educational program.

Preliminary projections by the 13USD admissions office appear to concur.within a reasonable margin, with the projections from theaforementioned demographic study. and therefore those figures canadequately serve as the preliminary numbers with which lo plan andwith which to evaluate emerging ideas or solutions lbr the increasingfacilities needs.

Information presented this evening will focus exclusively on reviewingand reexamining the data, dimensions, and ongins of this ongoingchallenge in BUSD, and will be the first in a series of presentations anddiscussions that will subsequently include proposals and ultimatelyrecommendations for both short term and long term solutions.

Following tonight’s review, on November 5, 2014. staff will put fonvard apreliminary list of short-term options that will then be discussed andanalyzed in depth at successive meetings with short-term decisions,those most immediately impacting the opening of schools in the fall of2015, to be determined by this February. Discussion of longer-termoptions will continue throughout this spring.

Staff will review with the board the regional and demographic trends.state mandates that govern transitional kindergarten, and those districtpolicies that have contributed to the enrollment increases and theirsubsequent impact on facilities.

D-2

Staff will review current facilities usage in elementary schools for bothclassroom and enrichment purposes.

POLICY/CODENone

FISCAL IMPACTUnknown

STAFF RECOMMENDATIONReceive the report.

D-2

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Meeting Location: 1231 Addison Street, Berkeley CA 94702 ... · BERKELEY PUBLIC SCHOOLS Meeting...

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Transcript of Meeting Location: 1231 Addison Street, Berkeley CA 94702 ... · BERKELEY PUBLIC SCHOOLS Meeting...