MEETING DATE TIME LOCATION

Park Commission Monday, March 11, 2019 5:00 p.m. Grand Chute Town Hall 1900 Grand Chute Blvd Town Board Room

A. CALL TO ORDER/ROLL CALL

B. PLEDGE OF ALLEGIANCE

C. APPROVAL OF AGENDA/ORDER OF THE DAY

D. PUBLIC INPUTMembers of the public are welcome to address the Commission. Individuals wishing to speak on an item (whether on the agenda or not) must sign in prior to the start of the meeting and

may speak during the Public Input segment of the meeting. This segment is placed early in the agenda so that the public may make their comments prior to any discussion or action by the Commission or Town Board. Individual comments are limited to no more than three minutes each. The Public Input section is limited to a total of 15 minutes. The Commission/Town Board

may suspend this rule if deemed necessary. Once the public input segment ends there will be no additional discussion from the audience. Note regarding non-agendized Town related

matters: Pursuant to WI Statutes 19.83(2) and 19.84(2), the public may present matters; however, they cannot be discussed or acted upon until specific notice of the subject matter of the

proposed action can be given.

E. MINUTES1. Approve Regular Meeting minutes – February 11, 2019

F. REPORTS1. Park, Rec & Forestry Report – Attached2. Director’s Memo – Attached3. Correspondence Report

a. Game Time Outdoor Fitness Video4. Update from Outagamie County Greenways, report of last meeting and upcoming events - Verbal

5. Town Board Liaison update of January and February Town Board meetings - Verbal

6. President’s Report - Verbal

G. UNFINISHED BUSINESS1. Approve donor recognition for Town Center Park

H. NEW BUSINESS1. Discuss use and grooming of Lecker Park trails

2. Discuss/Approve the capital improvement recommendations at Lions Park

3. Discuss/Approve the capital improvement recommendations at Arrowhead Park

I. FUTURE AGENDA ITEMS

J. ADJOURNMENT

Accommodation Notice Any person requiring special accommodation who wishes to attend this meeting should

contact (Public Works at 832-1581) at least 48 hours in advance

PARK COMMISSION MEETING MINUTES – TOWN OF GRAND CHUTE – 1900 W. GRAND CHUTE BLVD., GRAND CHUTE, WI – FEBRUARY 11, 2019

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CALL TO ORDER/ROLL CALL

Meeting called to order at 4:58 p.m. by President Carey

ROLL CALL: PRESENT: Mike Schmidt, Karen Petersen, John Jones, Nathen Scott, Jennifer Buelow Fischer, Larry Carey

EXCUSED: Commission Hagen

STAFF: Karen Heyrman, Public Works Deputy Director; Eric Davidson, Supervisor Liaison to the Park Commission; Mike Patza, Town Planner; Brooke VandenWyngaard, Administrative Assistant

OTHERS:

PLEDGE OF ALLEGIANCE: President Carey led the Pledge of Allegiance.

APPROVAL OF AGENDA/ORDER OF THE DAY

Motion (Schmidt/Buelow Fischer) to approve the agenda. Motion Carried (5/0).

PUBLIC INPUT

There was no public input.

APPROVAL OF REGULAR PARK COMMISSION MEETING MINUTES – February 11, 2019

Motion (Schmidt/Jones) to approve the minutes. Motion carried (5/0).

REPORTS

Park Maintenance Report

There is no park maintenance report.

Director’s Memo

Deputy Director Heyrman provided information in the Park Commission packet and verbally reported the following:

The door modifications for Carter Woods Park will be done next week. The remaining work for the security cameras is on hold until weather permits.

The Town Center Park second series of fitness classes is scheduled to end in March. We have already received requests for additional classes and the staff is working with the YMCA to select the next two session dates.

Brooke put together a summary of the types of rental reservations in the calendar for the Town Center Park since its opening.

President Carey asked if this surprises anyone.

Deputy Director Heyrman stated that we have not done any advertising so we haven’t really targeted a specific audience. Baby and bridal showers as well as birthday parties top the list.

The staff will be reviewing the short-term goals identified in the CORS plan and provide recommendations for Park Commission discussion in 2019 to prioritize the enhancements into a five-year Capital Improvement Plan. The discussion in February will include Town Center Park and Patriot Park. The remaining discussions are as follows:

March – Lions & Arrowhead Parks April – Carter Woods & Prairie Hill Parks May – Brookview & Starview Parcels

The Town Board monthly report will include a summary of the Park Commission recommended priority of improvements at Patriot Park and Town Center Park along with the update on our Greenways Grant request.

PARK COMMISSION MEETING MINUTES – TOWN OF GRAND CHUTE – 1900 W. GRAND CHUTE BLVD., GRAND CHUTE, WI – FEBRUARY 11, 2019

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Correspondence Report – Verbal Deputy Director Heyrman

Deputy Director Heyrman provided the following correspondence items in the Park Commission packet and reviewed verbally that we have a group of girl scouts that planted flowers in our parks and they have reached out to us to volunteer their time again. The staff is working to come up with things for them to do around the town this year.

We had a request for a rental of Prairie Hill Park which is normally closed in the winter. The staff decided to allow the rental for the event and will be looking at possibly opening this park up for future winter rentals.

Appleton West Baseball Club submitted for a grant through the Packers Foundation and were awarded a $3,000.00 grant. They will be putting this grant money toward the dugout covers at Carter Woods Park.

Update from Outagamie County Greenways – Email Commissioner Hagen

Commissioner Hagen emailed the following items to Deputy Director Heyrman for verbal communication:

The committee met on January 16, 2019 to discuss the timeline on the mini grants and will be meeting again on March 20, 2019. The committee also recommended Outagamie County pass a resolution supporting the continuation of the Knolls-Nelson Stewardship Grant Program in the next State budget so a resolution of support will be on the Outagamie County Board agenda for Tuesday, February 12, 2019.

Update from Town Board Liaison – Verbal Supervisor Davidson

On January 15, 2019 the Town Board approved the following items:

The lot consolidation at 5300-5510 N McCarthy Road with the roadway dedication (near the new sports complex).

The donation of a strip of land located at the northeast corner of W College Ave and N McCarthy Road to Outagamie County for the County CA and County CB Highway Project.

On February 5, 2019 the Town Board approved the following items:

The permits for the Timber Rattler 2019 Schedule from May 31 thru August 30.

Accept Vincent Drive from Kohl Drive to Sugar Lane and Kohl Drive from Wren to Vincent Drive and Sugar Lane from Wren Drive to Sugar Lane as Town Roads.

President’s Report – Verbal President Carey

There is no President’s Report.

Bike and Pedestrian Trail Update – Verbal Mike Patza, Town Planner

Mike Patza provided copies of the updated maps for the Grand Chute pedestrian and bicycle strategy along with the provisions near Grand Chute park locations and K-12 school locations. Maps of the regional pedestrian and bicycle network, future off-street pedestrian and bicycle network and future on-street pedestrian and bicycle network were provided for Park Commission comments.

NEW BUSINESS

Discuss/approve the 2019 Outagamie County Greenways Grant application.

Motion (Petersen/Scott) to open up for discussion. Motion Carried (5/0).

Recommendation to support the Grand Chute application for the trail on Elsner Road for the Outagamie County Greenways funding. Approved (5/0).

Discuss/approve the capital improvement recommendations at Patriot Park.

Motion (Scott/Petersen) to open up for discussion. Motion Carried (5/0).

Commissioner Schmidt asked if the intention is to keep the roller rink in a safe operating system.

Deputy Director Heyrman responded that yes the roller rink will remain open for use.

PARK COMMISSION MEETING MINUTES – TOWN OF GRAND CHUTE – 1900 W. GRAND CHUTE BLVD., GRAND CHUTE, WI – FEBRUARY 11, 2019

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Recommendation to approve the Patriot Park 5 year CIP which includes the driveway and parking lot repairs, perimeter walk for the playground, tennis court surfacing, volleyball upgrades, drainage improvements, a security light and roller hockey improvements. Approved (5/0).

Discuss/approve the capital improvement recommendations at Town Center Park.

Motion (Buelow Fischer/Schmidt) to open up for discussion. Motion Carried (5/0).

The commission members discussed the possibility of the Grand Chute Kiwanis Club helping to fund the zip line in lieu of the Frisbee golf course.

Deputy Director Heyrman spoke to Wayne Peters of Grand Chute Kiwanis and stated that they are hoping to raise enough money to fund half of the cost for the zip line.

Recommendation to approve the 5 year CIP for Town Center Park which includes wetland paths, community gathering path, southern path, teen area/zip line, pedestrian bridge, boardwalk trails and an adult fitness area. Approved (5/0).

FUTURE AGENDA ITEMS

Five year Capitol Improvement Plans for Lions and Arrowhead Parks.

Bike/Pedestrian Trail Updates.

ADJOURNMENT

Motion (Buelow Fischer/Jones) to adjourn the meeting. Motion Carried (5/0).

Meeting adjourned at 5:34 p.m.

These minutes were taken at the regular meeting held on February 11, 2019, by:

Carrie Gretzinger Carrie Gretzinger, Public Works Office Coordinator Town of Grand Chute

DEPARTMENT OF PUBLIC WORKS 1900 W Grand Chute Blvd, Grand Chute WI 54913

PH. 920-832-1581 FAX 920-832-6036 www.grandchute.net

MEMORANDUM

TO: Park Commission FROM: Mike Arft, Park Foreman DATE: March 11, 2019 RE: Park and Recreation Report Park and Rec

With all of the snow we have been busy plowing snow for much of the last month. We have been getting prices and quotes for 2019 budgeted items. We have ordered

new picnic tables for Patriot and Town Center Park along with trash and recycling cans to complete the rest of the parks.

The guys have been busy repairing picnic tables and working on the ice rink along with some building maintenance.

We are in the process of going through applications for the part-time parks position and for seasonal employees. We do have everyone returning for the Summer Adventure Camp program.

Lecker Park

With all of the snow the ski and bike trails remain open. Lions Park

The ice rink got messed up when we received all that rain and snow a few weeks back. At this point we will not be re-flooding the rink.

Carter Woods

The work on the fence extensions at Carter Woods has started and will be complete by spring.

We met with Appleton West Baseball about the dugout covers, it looks like that will be happening in spring.

Town Center Park

The new blinds have all been installed and turned out very nice.

Forestry We are in the process of making a Street Tree List for 2019. The list will have the

approved trees for developers and residents to plant in the Town rights-of-way. Recreation

The first Park and Recreation brochure which included information on the summer activities was included with March water utility bills. It will also be included in the April and May water utility bill mailings.

Registration for Summer Adventure Camp and tennis lessons open on March 15.

DEPARTMENT OF PUBLIC WORKS

1900 GRAND CHUTE BLVD. GRAND CHUTE, WI 54913-9613 FAX 920-832-6036 STREET DIVISION UTILITY DIVISION PHONE 920-832-1581

S:\DPW\Park Commission\Reports\Park DPW Report\2019\March\March 2019 Directors Report.docx

DIRECTORS MEMORANDUM TO: Park Commissioners

Katie Schwartz, Director of Public Works

FROM: Karen M. Heyrman, Deputy Director of Public Works

DATE: March 11, 2019

RE: Report from DPW for 03-11-19 Park Commission Meeting

State Grant Park and Rec -$ -$ #DIV/0!

Park Rental 3,756$ 20,000$ 19%

Park Recreation Revenue 665$ 4,000$ 17%

Park Sale of Equipment -$ -$ #DIV/0!

Insurance Recovery -$ -$ #DIV/0!

Park Donation -$ -$ #DIV/0!

Park Rec Donation -$ 1,800$ 0%

Miscellaneous Revenue -$ -$ #DIV/0!

Personnel 27,866$ 262,300$ 11%

Operations and Maintenance 6,789$ 157,602$ 4%Capital Outlay 40,134$ 181,600$ 22%

Personnel 1,863$ 17,740$ 11%

Operations and Maintenance 125$ 12,040$ 1%

Personnel 1,768$ 32,020$ 6%

Operations and Maintenance 146$ 149,025$ 0%

Personnel 747$ 17,540$ 4%

Operations and Maintenance -$ 29,300$ 0%Capital Outlay -$ 30,000$ 0%

Prairie Hill Mountain Bike Trail -$ 40,000$ 0%

Lions Park Drainage Improvement -$ 16,000$ 0%

Town Hall Campus Regional Park - Trails -$ 49,800$ 0%

Maple Edge Park Court -$ 10,000$ 0%

Carter Woods/AWBC Master Plan -$ 30,000$ 0%

CTH A Multi-Use Trail Extension -$ 100,000$ 0%

Lions Park Asphalt Trail -$ 45,400$ 0%

Park Parking Lots -$ 93,000$ 0%

REVENUE

Budget Summary As of

2/28/2019 2019 Budget Percent Used

PARKS

RECREATION

TRAILS

FORESTRY

CAPITAL IMPROVEMENT

PLAN

DEPARTMENT OF PUBLIC WORKS

1900 GRAND CHUTE BLVD. GRAND CHUTE, WI 54913-9613 FAX 920-832-6036 STREET DIVISION UTILITY DIVISION PHONE 920-832-1581

S:\DPW\Park Commission\Reports\Park DPW Report\2019\March\March 2019 Directors Report.docx

1. Update on the security cameras in parks

a) The IT Department has provided the following update on installation of security cameras in Town parks:

o The door modifications for Carter Woods Park will be done next week. The remaining work for the security cameras is on hold until weather permits.

2. Town Center Park updates

a) The third series of fitness classes started the week of March 4, 2019. It will conclude before Easter. We advertised Yoga, Zumba, and Tai Chi and were able to get the minimum of ten participants in Yoga. Staff is working with the YMCA to advertise the next sessions.

b) We received a request for an event that requires a certificate of liability insurance. Our policy requires this for rentals that are open to the general public, charge an admission, or have goods/services for sale. The Town attorney confirms this was the intent. We surveyed the surrounding communities and they either require the insurance certificate or do not allow these types of events.

Open to General Public

Charge Admission

Sale of Goods/Service

Liability Insurance Needed

Amount of Liability

Insurance

Little Chute Yes* Yes* Yes* Yes $1 million Neenah Yes* No No Yes ? Greenville Yes* Yes* Yes* Yes $1 million

Harrison- Shelter Yes* Yes Yes* Yes $2 million Harrison- Community Room

No No No n/a n/a

*Need certificate of insurance, permit, and/or special event approval

c) Our brochure of Town Center Park Donation Opportunities was mailed with our February water utility bills. Five donations were returned totaling $650. We will do this again with June and July water utility bill mailings.

DEPARTMENT OF PUBLIC WORKS

1900 GRAND CHUTE BLVD. GRAND CHUTE, WI 54913-9613 FAX 920-832-6036 STREET DIVISION UTILITY DIVISION PHONE 920-832-1581

S:\DPW\Park Commission\Reports\Park DPW Report\2019\March\March 2019 Directors Report.docx

3. Comprehensive Outdoor Recreation Strategy (CORS)

a) Staff will be reviewing the short-term goals identified in the CORS plan and providerecommendations for Park Commission discussion in 2019 to prioritize theenhancements into a five-year Capital Improvement Plan. The discussion for March willinclude Lions Park and Arrowhead Park. The remaining discussions are as follows:

o April – Carter Woods Park and Prairie Hill Park

o May – Brookview Parcel and Starview Parcel

4. Park Commission monthly report to Town Board

a) The Town Board monthly report will include a summary of the Park Commissionrecommended priority of improvements at Lions Park and Arrowhead Park.